98-22872 RESO
RESOLUTION NO. 98-22872
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, AUTHORIZING THE ADMINISTRATION
TO ISSUE A REQUEST FOR PROPOSALS FOR THE
PROVISION OF VARIOUS BANKING SERVICES TO
THE CITY OF MIAMI BEACH, FOR A THREE-YEAR
PERIOD, AND TO EXTEND THE EXISTING
CONTRACT WITH SUNTRUST BANK MIAMI, NA.
ON A MONTH- TO-MONTH BASIS UNTIL A NEW
CONTRACT IS EXECUTED.
WHEREAS, on September 13, 1995, the Mayor and City Commission appointed the
SunTrust Bank, Miami, NA. for the City's banking services; and
WHEREAS, the banking service three-year term will expire, and the City is seeking an
institution to provide various banking services; and
WHEREAS, the Administration has drafted a Request for Proposals for providing the said
services and set a tentative date of October 13, 1998, as the deadline for receipt of proposals.
NOW, THEREFORE, BE IT DUL Y RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the Administration to issue a Request for Proposals for the provision
of various banking services to the City of Miami Beach for a three-year period, and extend the
existing contract with SunTrust Bank Miami, NA. on a month-to-month basis until a new contract
is executed.
PASSED and ADOPTED this ~ day of September, 1998
f'
MA YOR
ATTEST:
~~ PM~
CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
.~
.i/~~/16
Date
CITY OF MIAMI BEACH
RFP NO. 80-97/00
REQUEST FOR PROPOSALS FOR
PROVIDING VARIOUS BANKING SERVICES
TO THE CITY OF MIAMI BEACH
A PRE-PROPOSAL CONFERENCE IS SCHEDULED FOR 10:00 AM
ON OCTOBER 1, 1998, IN THE FINANCE CONFERENCE ROOM
PROPOSALS ARE DUE AT THE ADDRESS SHOWN BELOW
NO LATER THAN OCTOBER 13, 1998 AT 2:00 pm
CITY OF MIAMI BEACH
PROCUREMENT DIVISION
1700 CONVENTION CENTER DRIVE, THIRD FLOOR
MIAMI BEACH, FL 33139
PHONE: (305) 673-7490
FAX: (305) 673-7851
RFP NO.: 80-97/00
DATE: 9/10/98
CITY OF MIAMI BEACH
1
TABLE OF CONTENTS
Page
I. OVERVIEW AND PROPOSAL PROCEDURES 03
II. SCOPE OF SERVICES 08
III. PROPOSAL FORMAT 10
IV. EV ALUA TION/SELECTION PROCESS; CRITERIA FOR EV ALUA TION 12
V. GENERAL PROVISIONS 14
VI. PROPOSAL DOCUMENTS TO BE COMPLETED AND RETURNED
TO THE CITY 16
RFP NO.: 80-97/00
DATE: 9/10/98
CITY OF MIAMI BEACH
2
SECTION I - OVERVIEW AND PROPOSAL PROCEDURES
A. INTRODUCTIONIBACKGROUND
Every three years the City issues an RFP seeking competitive pricing for various banking
services involving the general operating and payroll accounts. These services consist of a
General Depository Account for funds collected daily; a General Disbursing Account which
is strictly a checking account; a Payroll Disbursing Account to cover bi-weekly payroll;
computerized services, including debit/credit memos and monthly statements; and automatic
redeposit of items returned.
B. RFP TIMETABLE
The anticipated schedule for this RFP and contract approval is as follows:
RFP issued
September 10, 1998
September 28, 1998
October 1, 1998, 10:00 AM
October 13,1998,2:00 PM
Week of October 17, 1998
Deadline for receipt of questions
Pre- Proposal Conference
Deadline for receipt of proposals
Evaluation committee meeting
Commission approval and authorization
of negotiations
Contract negotiations
Projected award date
Projected contract start date
November 4, 1998
November 5, 1998
November 18, 1998
December 1, 1998
C. PROPOSAL SUBMISSION
An original and six copies of complete proposal must be received by October 13,1998 at
2:00 PM and will be opened on that day at that time. The original and all copies must be
submitted to the Procurement Division in a sealed envelope or container stating on the
outside the proposer's name, address, telephone number, RFP number and title, and proposal
due date.
The responsibility for submitting a response to this RFP to the Procurement Division on or
before the stated time and date will be solely and strictly that of the proposer. The City will
in no way be responsible for delays caused by the U.S. Post Office or caused by any other
entity or by any occurrence. Proposals received after the proposal due date and time will not
be accepted and will not be considered.
RFP NO.: 80-97/00
DATE: 9/10/98
CITY OF MIAMI BEACH
3
D. PRE-PROPOSAL CONFERENCE
10:00 AM on October 1, 1998 in the Finance Conference Room
E. CONTACT PERSON/ADDITIONAL INFORMATION/ADDENDA
The contact person for this RFP is the Procurement Director at (305) 673-7490. Proposers
are advised that from the date of release of this RFP until award of the contract. no contact
with City personnel related to this RFP is permitted, except as authorized by the contact
person. Any such unauthorized contact may result in the disqualification of the proposer's
submittal.
Requests for additional information or clarifications must be made in writing to the
Procurement Director no later than the date specified in the RFP timetable. Facsimiles will
be accepted at (305) 673-7851.
The City will issue replies to inquiries and any other corrections or amendments it deems
necessary in written addenda issued prior to the deadline for responding to the RFP.
Proposers should not rely on representations, statements, or explanations other than those
made in this RFP or in any addendum to this RFP. Proposers are required to acknowledge
the number of addenda received as part of their proposals. The proposer should verify with
the Procurement Division prior to submitting a proposal that all addenda have been
received.
F. PROPOSAL GUARANTY
Not Applicable
G. MODIFICATION/WITHDRAWALS OF PROPOSALS
A proposer may submit a modified proposal to replace all or any portion of a previously
submitted proposal up until the proposal due date and time. Modifications received after the
proposal due date and time will not be considered.
Proposals shall be irrevocable until contract award unless withdrawn in writing prior to the
proposal due date or after expiration of 90 calendar days from the opening of proposals
without a contract award. Letters of withdrawal received after the proposal due date and
before said expiration date and letters of withdrawal received after contract award will not
be considered.
RFP NO.: 80-97/00
DATE: 9/10/98
CITY OF MIAMI BEACH
4
H. RFP POSTPONEMENT/CANCELLATION/REJECTION
The City may, at its sole and absolute discretion, reject any and all, or parts of any and all,
proposals; re-advertise this RFP; postpone or cancel, at any time, this RFP process; or waive
any irregularities in this RFP or in any proposals received as a result of this RFP.
I. COST INCURRED BY PROPOSERS
All expenses involved with the preparation and submission of proposals to the City, or any
work performed in connection therewith, shall be the sole responsibility of the proposer(s)
and not be reimbursed by the City.
J. VENDOR APPLICATION
Prospective proposers should register with the City of Miami Beach Procurement Division;
this will facilitate their receipt of future notices of solicitations when they are issued. All
proposer(s) must register prior to award; failure to register will result in the rejection of the
proposal. Potential proposers may contact the Procurement Division at (305) 673-7490 to
request an application.
Registration requires that a business entity complete a vendor application and submit an
annual administrative fee of $20.00. The following documents are required:
1. Vendor registration form
2. Commodity code listing
3. Articles of Incorporation - Copy of Certification page
4. Copy of Business or Occupational License
5. Notarized Florida Public Entity Crime Affidavit
It is the responsibility of the proposer to inform the City concerning any changes, including
new address, telephone number, services, or commodities.
K. EXCEPTIONS TO RFP
Proposers must clearly indicate any exceptions they wish to take to any of the terms in this
RFP, and outline what alternative is being offered. The City, after completing evaluations,
may accept or reject the exceptions. In cases in which exceptions are rejected, the City may
require the proposer to furnish the services or goods originally described, or negotiate an
alternative acceptable to the City.
L. SUNSHINE LAW
RFP NO.: 80-97/00
DATE: 9/10/98
CITY OF MIAMI BEACH
5
Proposers are hereby notified that all information submitted as part of a response to this RFP
will be available for public inspection after opening of proposals, in compliance with Chapter
286, Florida Statutes. known as the "Government in the Sunshine Law".
M. NEGOTIATIONS
The City may award a contract on the basis of initial offers received. without discussion, or
may require proposers to give oral presentations based on their proposals. The City reserves
the right to enter into negotiations with the selected proposer, and if the City and the selected
proposer cannot negotiate a mutually acceptable contract, the City may terminate the
negotiations and begin negotiations with the next selected proposer. This process may
continue until a contract has been executed or all proposals have been rejected. No proposer
shall have any rights in the subject project or property or against the City arising from such
negotiations.
N. PROTEST PROCEDURE
Proposers that are not selected may protest any recommendations for contract award by
sending a formal protest letter to the Procurement Director, which letter must be received no
later than 5 calendar days after award by the City Commission. The Procurement Director
will notify the protester of the cost and time necessary for a written reply, and all costs
accruing to an award challenge shall be assumed by the protester. Any protests received after
5 calendar days from contract award by the City Commission will not be considered, and the
basis or bases for said protest shall be deemed to have been waived by the protester.
O. RULES; REGULATIONS; LICENSING REQUIREMENTS
Proposers are expected to be familiar with and comply with all Federal, State and local laws,
ordinances, codes, and regulations that may in any way affect the services offered, including
the Americans with Disabilities Act, Title VII of the Civil Rights Act, the EEOC Uniform
Guidelines, and all EEG regulations and guidelines. Ignorance on the part of the proposer
will in no way relieve it from responsibility for compliance.
RFP NO.: 80-97/00
DATE: 9/10/98
CITY OF MIAMI BEACH
6
P. DEFAULT
Failure or refusal of a proposer to execute a contract upon award by the City Commission,
or untimely withdrawal of a proposal before such award is made and approved, may result
in forfeiture of that portion of any proposal surety required as liquidated damages to the City;
where surety is not required, such failure may result in a claim for damages by the City and
may be grounds for removing the proposer from the City's vendor list.
Q. CONFLICT OF INTEREST
All proposers must disclose with their proposal the name(s) of any officer, director, agent,
or immediate family member (spouse, parent, sibling, child) who is also an employee of the
City of Miami Beach. Further, all proposers must disclose the name of any City employee
who owns, either directly or indirectly, an interest of ten (10%) percent or more in the
proposer or any of its affiliates.
R. PROPOSER'S RESPONSIBILITY
Before submitting proposal, each proposer shall make all investigations and examinations
necessary to ascertain all conditions and requirements affecting the full performance of the
contract. Ignorance of such conditions and requirements resulting from failure to make such
investigations and examinations will not relieve the successful proposer from any obligation
to comply with every detail and with all provisions and requirements of the contract
documents, or will be accepted as a basis for any claim whatsoever for any monetary
consideration on the part of the proposer.
S. RELATION OF CITY
It is the intent of the parties hereto that the successful proposer be legally considered to be
an independent contractor and that neither the proposer nor the proposer's employees and
agents shall, under any circumstances, be considered employees or agents of the City.
RFP NO.: 80-97/00
DATE: 9/10/98
CITY OF MIAMI BEACH
7
SECTION II - SCOPE OF SERVICES
A. GENERAL
The banking services detailed in this section are to be performed for the City on a contractual basis
for three years. It is the intent of the City to have one single bank provide service needs of the City
on service needs of the City on the general depository, general disbursing and payroll accounts;
however, the evaluation team may split up these services or it may exclude any of these services
from being awarded at this time if it would be beneficial to the City.
B. GENERAL DEPOSITORY ACCOUNT
City funds collected daily will be deposited in this account the following day. Checks deposited will
be available the day of deposit in the bank by the time of day the bank normally closes its
transactions for that day. This will also include ACHs generated by Dade County, which must be
considered available on date of receipt, even if received after normal closing hours. All transactions
must be identified.
C. GENERAL DISBURSING ACCOUNT
This account will be strictly a checking account. The bank will transfer the exact amount of funds
each day to this account to cover clearings. Approximately 1,500 checks will be issued monthly,
amounting to approximately $7,000,000. Disbursements will be made by check as well as wire
transfer; each transaction must be shown separately on the bank statement (no netting permitted).
D. PAYROLL DISBURSING ACCOUNT
The City is currently on a bi-weekly payroll basis, paying every other Friday some 1,500 employees;
net pay amounts to approximately $1,600,000 bi-weekly. The bank will transfer the exact amount
required each day to cover clearings.
E. COMPUTERIZED SERVICES
All demand and time deposit accounts maintained must be computerized so that reconciliation can
be performed. Reconciliation service to produce an outstanding check list for each account will
substantial check activity must be available to the City by the 20th working day of the month
following activity. All paid checks must be returned in check number sequence on both accounts.
In addition, the bank must provide a separate computer listing of all checks which have cleared by
check (voucher) number and amount with a total dollar amount indicated on all accounts not
designated for automatic reconciliation services.
RFP NO.: 80-97/00
DATE: 9/10/98
CITY OF MIAMI BEACH
8
F. FACSIMILE ACTIVITY SUMMARY
A facsimile summary of general depository account activity, by transaction type, must be transmitted
to the City of9:00 a.m. each business day covering the prior business day's activity.
G. STATEMENT AND ADVICE FREQUENCY
All advises affecting a debit or credit memo type transaction must be produced daily and mailed to
the City. Statements on all bank accounts will be produced monthly on a calendar month basis, and
available to the City no later than the 7th working day of the subsequent month.
H, AUTOMATIC REDEPOSIT OF DEPOSIT ITEMS RETURNED
All deposit items charged back on the City's general operating/depository account will be
automatically redeposited the following day of the bank. If returned a second time, they will be
forwarded on a daily basis to the City.
I. DIRECT DEPOSIT/ACH - PAYROLL CHECKS
The proposer must have the ability to initiate direct deposit of payroll checks. It is estimated that
50% of City employees utilize direct deposit.
J. COUNT AND DEPOSIT METER COLLECTIONS
The Parking Department will deliver 15-20 cans containing coins in the amount of $10,000 to
$30,000 daily. Bank must have the ability to count and deposit coins. Empty cans must be ready
for pick up by next business day. It is desired that coins be able to be dropped off at a Miami Beach
location. This is an option which may be awarded as a result of this RFP, or may be bid separately.
K. CREDIT CARD PROCESSING
The proposer must have the ability to process credit card payment deposited by the City.
L. LOCK BOX ACCOUNT PROCESSING
The City utilizes a lock box to receive payments for various types of City fees. The proposer must
have the ability to process transactions and report by type. The estimated volume is $2,000,000.00
per month.
RFP NO.: 80-97/00
DATE: 9/10/98
CITY OF MIAMI BEACH
9
SECTION III - PROPOSAL FORMAT
Proposals must contain the following documents, each fully completed and signed as required.
Proposals which do not include all required documentation or are not submitted in the required
format, or which do not have the appropriate signatures on each document, may be deemed to be
non-responsive. Non-responsive proposals will receive no further consideration.
A. CONTENTS OF PROPOSAL
1. Table of Contents
Outline in sequential order the major areas of the proposal, including enclosures. All
pages must be consecutively numbered and correspond to the table of contents.
2. Proposal Points to Address:
Proposer must respond to all mInImUm requirements listed below, and provide
documentation which demonstrates ability to satisfy all of the minimum qualification
requirements. Proposals which do not contain such documentation may be deemed non-
responSive.
3. Price Proposal
Proposer must include price which will be charged to the City.
3. Acknowledgment of Addenda and Proposer Information forms (Section VIII)
4. Any other document required by this RFP. such as a Questionnaire or Proposal Guaranty.
RFP NO.: 80-97/00
DATE: 9/10/98
CITY OF MIAMI BEACH
10
B. MINIMUM REQUIREMENTS / QUALIFICATIONS:
The City of Miami Beach, by way of this document, requests proposals and competitive
quotations of prices to purchase the banking services as specified herein.
Placement of services will be for a three year period of time. To be eligible to submit a
proposal for consideration by the City, the Bank must be:
I. On the list of Certified public Depositories as designated by the Office of the State
Treasurer and as required by the Florida Security for Public Deposits Act, Chapter
280, Florida Statutes.
2. A bank located within the territorial limits of the City of Miami Beach, Florida.
3. A member of the Federal Reserve System.
4. An originating Depository Financial Institution authorized by the Federal to
originate direct deposit.
The successful bidder for these services should have a current policy as to its
reinvestment in the City and must endeavor to work affirmatively with the City and
other public betterment organizations to improve the quality of life within the City
through the physical renovation of properties, the development of new business and
expansion of existing businesses, and the provision of quality and suitable housing
for new and existing residents.
,
In addition, the successful proposer must provide the City of Miami Beach with data
documenting its commitment to community investments and a detailed statement on
its current and/or proposed activates in implementing a reinvestment policy on
Miami Beach. The City will look favorably upon those financial institutions which
are currently involved and/or propose to be involved in such activities.
RFP NO.: 80-97/00
DATE: 9/10/98
CITY OF MIAMI BEACH
11
SECTION IV - EVALUATION/SELECTION PROCESS; CRITERIA FOR EVALUATION
The procedure for proposal evaluation and selection is as follows:
1. Request for Proposals issued.
2. Receipt of proposals.
3. Opening and listing of all proposals received.
4. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each
proposal in accordance with the requirements of this RFP. If further information is desired,
proposers may be requested to make additional written submissions or oral presentations to the
Evaluation Committee.
5. The Evaluation Committee shall recommend to the City Manager the proposal or proposals
acceptance of which the Evaluation Committee deems to be in the best interest of the City.
The Evaluation Committee shall base its recommendations on the following factors:
a. Completeness of proposal as specified in Section II.
b. Proposed prices per unit.
c. Willingness and capability. to meet required services.
6. After considering the recommendation(s) of the Evaluation Committee, the City Manager shall
recommend to the City Commission the proposal or proposals acceptance of which the City
Manager deems to be in the best interest ofthe City.
7. The City Commission shall consider the City Manager's recommendation(s) in light of the
recommendation(s) and evaluation of the Evaluation Committee and, if appropriate, approve
the City Manager's recommendation(s). The City Commission may reject City Manager's
recommendation(s) and select another proposal or proposals. In any case, City Commission
shall select the proposal or proposals acceptance of which the City Commission deems to be
in the best interest of the City. The City Commission may also reject all proposals.
RFP NO.: 80-97/00
DATE: 9/10/98
CITY OF MIAMI BEACH
12
8. Negotiations between the selected proposer and the City Manager take place to arrive at a
contract. If the City Commission has so directed, the City Manager may proceed to negotiate
a contract with a proposer other than the top-ranked proposer if the negotiations with the top-
ranked proposer fail to produce a mutually acceptable contract within a reasonable period of
time.
9. A proposed contract or contracts are presented to the City Commission for approval,
modification and approval, or rejection.
10. If and when a contract or contracts acceptable to the respective parties is approved by the City
Commission, the Mayor and City Clerk sign the contract(s) after the selected proposer(s) has
(or have) done so.
Important Note:
By submitting a proposal, all proposers shall be deemed to understand and agree that no
property interest or legal right of any kind shall be created at any point during the aforesaid
evaluation/selection process until and unless a contract has been agreed to and signed by both
parties.
RFP NO.: 80-97/00
DATE: 9/10/98
CITY OF MIAMI BEACH
13
SECTION V - GENERAL PROVISIONS
A. ASSIGNMENT
The successful proposer shall not enter into any sub-contract, retain consultants, or assign,
transfer, convey, sublet, or otherwise dispose of this contract, or of any or all of its right,
title, or interest therein, or its power to execute such contract to any person, firm, or
corporation without prior written consent of the City. Any unauthorized assignment shall
constitute a default by the successful proposer.
B. INDEMNIFICATION
The successful proposer shall be required to agree to indemnify and hold harmless the City
of Miami Beach and its officers, employees, and agents, from and against any and all actions,
claims, liabilities, losses and expenses, including but not limited to attorneys' fees, for
personal, economic or bodily injury, wrongful death, loss of or damage to property, in law
or in equity, which may arise or be alleged to have arisen from the negligent acts or
omissions or other wrongful conduct of the successful proposer, its employees, or agents in
connection with the performance of service pursuant to the resultant Contract; the successful
proposer shall pay all such claims and losses and shall pay all such costs and judgments
which may issue from any lawsuit arising from such claims and losses, and shall pay all costs
expended by the City in the defense of such claims and losses, including appeals.
C. TERMINA TION FOR DEF AUL T
Ifthrough any cause within the reasonable control of the successful proposer, it shall fail to
fulfill in a timely manner, or otherwise violate any of the covenants, agreements, or
stipulations material to the Agreement, the City shall thereupon have the right to terminate
the services then remaining to be performed by giving written notice to the successful
proposer of such termination which shall become effective upon receipt by the successful
proposer of the written termination notice.
In that event, the City shall compensate the successful proposer in accordance with the
Agreement for all services performed by the proposer prior to termination, net of any costs
incurred by the City as a consequence of the default.
Notwithstanding the above, the successful proposer shall not be relieved of liability to the
City for damages sustained by the City by virtue of any breach of the Agreement by the
proposer, and the City may reasonably withhold payments to the successful proposer for the
purposes of set off until such time as the exact amount of damages due the City from the
successful proposer is determined.
RFP NO.: 80-97/00
DATE: 9/10/98
CITY OF MIAMI BEACH
14
D. TERMINATION FOR CONVENIENCE OF CITY
The City may, for its convenience, terminate the services then remaining to be performed at
any time without cause by giving written notice to successful proposer of such termination,
which shall become effective thirty (30) days following receipt by proposer of such notice.
In that event, all finished or unfinished documents and other materials shall be properly
delivered to the City. If the Agreement is terminated by the City as provided in this section,
the City shall compensate the successful proposer in accordance with the Agreement for all
services actually performed by the successful proposer and reasonable direct costs of
successful proposer for assembling and delivering to City all documents. No compensation
shall be due to the successful proposer for any profits that the successful proposer expected
to earn on the balanced of the Agreement. Such payments shall be the total extent of the
City's liability to the successful proposer upon a termination as provided for in this section.
RFP NO.: 80-97/00
DATE: 9/10/98
CITY OF MIAMI BEACH
15
SECTION VI - PROPOSAL DOCUMENTS TO BE COMPLETED
AND RETURNED TO CITY
RFP NO.: 80-97/00
DATE: 9/10/98
CITY OF MIAMI BEACH
16
PROPOSER INFORMATION
Submitted by:
Proposer (Entity):
Signature:
Name (Typed):
Address:
City/State:
Telephone:
Fax:
It is understood and agreed by proposer that the City reserves the right to reject any and all
proposals, to make awards on all items or any items according to the best interest of the City,
and to waive any irregularities in the RFP or in the proposals received as a result of the RFP.
It is also understood and agreed by the proposer that by submitting a proposal, proposer shall
be deemed to understand and agree than no property interest or legal right of any kind shall
be created at any point during the aforesaid evaluation/selection process until and unless a
contract has been agreed to and signed by both parties.
(Authorized Signature)
(Date)
(Printed Name)
RFP NO.: 80-97/00
DATE: 9/10/98
CITY OF MIAMI BEACH
17
REQUEST FOR PROPOSALS NO. 80-97/00
ACKNOWLEDGMENT OF ADDENDA
Directions: Complete Part I or Part II, whichever applies.
Part I: Listed below are the dates of issue for each Addendum received in connection with this RFP:
Addendum No. I, Dated
Addendum No.2, Dated
Addendum No.3, Dated
Addendum No.4, Dated
Addendum No.5, Dated
Part II:
No addendum was received in connection with this RFP.
Verified with Procurement staff
Name of staff
Date
(Proposer - Name)
(Date)
(Signature)
RFP NO.: 80-97/00
DATE: 9/10/98
CITY OF MIAMI BEACH
18
DECLARATION
TO: Sergio Rodriguez
City Manager
City of Miami Beach, Florida
day of
,1998.
Submitted this
The undersigned, as proposer, declares that the only persons interested in this proposal are named
herein; that no other person has any interest in this proposal or in the Contract to which this proposal
pertains; that this proposal is made without connection or arrangement with any other person; and
that this proposal is in every respect fair and made in good faith, without collusion or fraud.
The proposer agrees if this proposal is accepted, to execute an appropriate City of Miami Beach
document for the purpose of establishing a formal contractual relationship between the proposer and
the City of Miami Beach, Florida, for the performance of all requirements to which the proposal
pertains.
The proposer states that the proposal is based upon the documents identified by the following
number: RFP No. 80-97/00.
SIGNATURE
PRINTED NAME
TITLE (IF CORPORATION)
RFP NO.: 80-97/00
DATE: 9/10/98
CITY OF MIAMI BEACH
19
Proposer's Name:
Principal Office Address:
Official Representative:
Individual
Partnership (Circle One)
Corporation
If a Corporation. answer this:
When Incorporated:
In what State:
If Forei~n Corporation:
Date of Registration with
Florida Secretary of State:
Name of Resident Agent:
Address of Resident Agent:
President's Name:
Vice-President's Name:
Treasurer's Name:
Members of Board of Directors:
RFP NO.: 80-97/00
DATE: 9/10/98
QUESTIONNAIRE
CITY OF MIAMI BEACH
20
Ouestionnaire (continued)
If a Partnership:
Date of organization:
General or Limited Partnership*:
Name and Address of Each Partner:
NAME
ADDRESS
* Designate general partners in a Limited Partnership
I. Number of years of relevant experience in operating similar business:
2. Have any similar agreements hel6 by proposer for a project similar to the proposed
project ever been canceled?
Yes ( )
No ( )
If yes, give details on a separate sheet.
3. Has the proposer or any principals of the applicant organization failed to qualify as a
responsible bidder, refused to enter into a contract after an award has been made, failed
to complete a contract during the past five (5) years, or been declared to be in default in
any contract in the last 5 years?
If yes, please explain:
RFP NO.: 80-97/00
DATE: 9/10/98
CITY OF MIAMI BEACH
21
Ouestionnaire (continued)
4. Has the proposer or any of its principals ever been declared bankrupt or reorganized
under Chapter 11 or put into receivership?
If yes, give date, court jurisdiction, action taken, and any other explanation deemed
necessary.
5. Person or persons interested in this bid and Qualification Form
(have) (have not) been convicted by a Federal, State, County, or
Municipal Court of any violation of law, other than traffic violations. To include
stockholders over ten percent (10%). (Strike out inappropriate words)
Explain any convictions:
6. Lawsuits (any) pending or completed involving the corporation, partnership or
individuals with more than ten percent (10%) interest:
A. List all pending lawsuits:
B. List all judgments from lawsuits in the last five (5) years:
C. List any criminal violations and/or convictions of the proposer and/or any of its
principals:
7. Conflicts of Interest. The following relationships are the only potential, actual, or
perceived conflicts of interest in connection with this proposal:
(If none, so state.)
RFP NO.: 80-97/00
DATE: 9/10/98
CITY OF MIAMI BEACH
22
The proposer understands that information contained in this Questionnaire will be relied upon by the City in
awarding the proposed Agreement and such information is warranted by the proposer to be true. The
undersigned proposer agrees to furnish such additional information, prior to acceptance of any proposal
relating to the qualifications of the proposer, as may be required by the City Manager.
The proposer further understands that the information contained in this questionnaire may be confirmed
through a background investigation conducted by the Miami Beach Police Department. By submitting this
questionnaire the proposer agrees to cooperate with this investigation, including but not necessarily limited to
fingerprinting and providing information for credit check.
WITNESSES:
IF INDIVIDUAL:
Signature
Signature
Print Name
Print Name
WITNESSES:
IF PARTNERSHIP:
Signature
Print Name of Firm
Print Name
Address
By:
Signature
(General Partner)
(print Name)
(print Name)
WITNESSES:
IF CORPORATION:
Signature
Print Name of Corporation
Print Name
Address
By:
President
Attest:
Secretary
(CORPORA TE SEAL)
RFP NO.: 80-97/00
DATE: 9/10/98
CITY OF MIAMI BEACH
23
~ITY OF MIAMI BEACH
:ITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
ltp:\\ci.miam i-beach. fl. us
COMMISSION MEMORANDUM NO. :;:)L, 11>1
TO:
Mayor Neisen O. Kasdin and
Members of the City Com ission
DATE: September 9,1998
'FROM:
Sergio Rodriguez
City Manager
SUBJECT:
A Resolution f e Mayor and City Commission of the City of Miami Beach,
Florida, Authorizing the Administration to Issue a Request for Proposals for the
Provision of Various Banking Services to the City of Miami Beach, for a Three-
Year Period, and to Extend the Existing Contract with SunTrust Bank, Miami
NA. on a Month-to-Month Basis Until a New Contract is Executed.
ADMINISTRATION RECOMMENDATION
Approve the issuance of the attached RFP and the extension of the existing contract.
CONTRACT AMOUNT AND FUNDING
Funds are available through offset against interest earned on overnight investments.
BACKGROUND
On September 13, 1995, the Mayor and City Commission appointed SunTrust, Bank, Miami, NA
(Sun Bank/Miami N.A.) for the City's banking services.
Every three years the City issues an RFP seeking competitive pricing for various banking services
involving the general operating and payroll accounts. These services consist of a General Depository
Account for funds collected daily; a General Disbursing Account which is strictly a checking
account; a Payroll Disbursing Account to cover bi-weekly payroll; computerized services, including
debit/credit memos and monthly statements; and automatic redeposit of items returned.
CONCLUSION
The issuance of an RFP will allow the City to move forward with the selection of an institution that
will provide various banking services for the ensuing three-year period.
SR:PD\\;,:cp
.~
Attachment
FUNDING APPROVED
Kf{uJ
Management and Budget
AGENDA ITEM
c~1K
Q-C(-9g
DATE