98-22886 RESO
RESOLUTION NO. 98-22886
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY TO
INITIATE THE PROCESS REQUIRED TO RECEIVE APPROXIMA TEL Y
$992,500 IN FEDERAL TRANSIT AGENCY (FT A) SECTION 3 FUNDS,
WHICH WERE EARMARKED IN FISCAL YEAR 1996-97 FOR
ELECTROW A VE SHUTTLE CAPITAL PURCHASES; ACCEPTING FROM
THE FLORIDA DEPARTMENT OF TRANSPORTATION A $248,125
"SOFT" MATCH TO THESE FTA FUNDS, USING STATE TOLL
REVENUE CREDITS; ENDORSING THE CITY'S INTENT TO USE THE
FTA FUNDS TO PURCHASE FOUR (4) ADDITIONAL ELECTROWAVE
VEHICLES AND SUPPORT EQUIPMENT TO SERVE AS "ROLLING
STOCK;" AND FURTHER APPROPRIATING THE FTA FUNDS WHEN
RECEIVED.
WHEREAS, the U.S. Congress earmarked approximately $992,500 in Fiscal Year 1996-97
Federal Transit Administration (FT A) Section 3 funds for Electrowave Shuttle capital purchases; and
WHEREAS, the Florida Department of Transportation agreed to produce the required local
match to the FTA funds, at approximately $248,125, using State Toll Revenue Credits, thereby
replacing the City's cash match obligation; and
WHEREAS, the City wishes to initiate the process required to receive the FT A funds
immediately, which process is accomplished through the Miami-Dade Transit Agency (MDT A); and
WHEREAS, the City is in danger of losing the FT A allocation if the process to receive the
funds is not initiated as soon as possible.
NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the City to initiate the process required to receive approximately
$992,500 in Federal Transit Administration (FTA) Section 3 funds, which were earmarked in fiscal
year 1996-97 for Electrowave Shuttle capital purchases; accept from the Florida Department of
Transportation a $248,125 "soft" match to the FTA funds, using State toll revenue credits; endorse
the City's intent to use the FTA funds to purchase four (4) additional Electrowave vehicles and
support equipment to serve as "rolling stock;" and, further appropriate the FTA funds when received.
PASSED AND APPROVED this the 9th day of
September
, 1998.
ATTEST:
~~ fOA~
CITY CLERK
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MAYOR
APPROVED AS TO
FORM & LANGUAut
& FOR EXECUTION
1~
~ity Attorney
f~d)q~
DOte
aJ
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lAWTOl'I ClIlLes
GOVERnOR
s DEPARTMENT OF TRANSPORTATION
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TIIOI'tAS P. BAIlKY. Jr.
SECIUITAKY
INTER.\IODAL PROGRAMS OFFICE-DISTRICT SIX
602 SOulll :\IIA.\II A VE:-lUE. MIA.\II. FLORIDA 331J0-3016
PHO:\'E: (305) 377-5906 (SC) 452-5906
FA."<: (305) 377-5967 (SC) 452-5967
July 21, 1998
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Mr. Danny Alvarez, Acting Director
Miami-Dade Transit Agency
111 NW First Street, Ste. 910
MIAMI FL 33128
:::-~
RE:
Electrowave Project/Toll Revenue Credit Request
Item No. 253515 1 8401
Co
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Dear Mr. Alvarez:
Attached is a memorandum authorizing the use of toll revenue credits to match FT A funds
for the above referenced project. Please reference the use of these credits in MDT A's application
for these funds. Also please include a copy of the memorandum in your application package
requesting the funds along with the page number reference in the
STIP.
If you have any questions, please contact this office.
~((~
Rene Rodriguez. Manager ~
Public Tran~po~ation Office
EC/mdelefta
cc: Carl Filer
Ed Carson
Alberto Parjus, MOTA
Harry Mavrogenes, CMS ~
Judy Evans. MBTMA
Enclosures ( I)
@ RECYCLED PAPER
IAWTOl'l CHILES
GOVEMOR
~ DEPARTMENT OF TRANSPORTATION
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605 Suwannee Street. 1allahassee. Florida J2J99-0450
THOI'tAS 1'. MRRY. Jr.
SECRI!TAKY
Public Transit Oflice. i\lS 26.( 850)414-4500. Fax (850) 9224942
MEMORANDUM
.;1<<;Jim\~i,!')};Iill
JU~ 21.. 199,3 ~
DATE:
July 14, 1998
TO:
j,,- "',' .., "'rYl.\ ,,~~ O~"""'CE
1;@eRodriueistrictpubliC Transportation Manaae{:../~::_:.;;,i~v;~t":1~";;"('"'Tr'!~l6 c
::J ,',j \...J 1 J..i 10 L\.H....
1 Iarion Hart, Jr., S te Public Transportation Administrator
\
Susan E. Schruth (FT A), James Jobe, Ed Coven, Lisa Staes
FROM:
COPY:
SUBJECT:
Authorization for the Use of State Toll Revenue Credits as FT A "Soft Match" for
Metro Dade Transit Agency
This is in response to a memorandum of July 9,1998, requesting the Department's authority to
grant a request by Metro Dade Transit Agency to use state toll revenue credits in the arr 'unt of
$248,125 as soft match for Metro Dade Transit Agency (MDTA) pending Section 3 (49 U.S.C.
5309) capital program application. This request is for the City of Miami Beach to purchase 4
additional electric shuttle buses for the South Beach project. In accordance with Title I, Section
1111 of the Transportation Equity Act for the 21 st Century (TEA-21) and the State of Florida's
adopted policy regarding the use of toll revenue credits for public transit capital projects, we
concur with your determination of eligibility and hereby authorize MDTA to use $248,125 in
State of Florida toll revenue credits as soft match for this FT A capital program.
Use of the toll revenue credits as soft match will effectively allow for.FT A funding of capital
projects at a 100% federal share. When providing a copy of this authorization to MDT A, please
ask them to reference the use of these credits in their cover letter and project budget sheets of
their FT A applications, and include a copy of this authorization letter in their application
package. Also include the page number reference where this project in included in the
STIP. FDOT will work with the Federal Highway Administration to ensure that the use of the
toll revenue credits is properly accounted and recorded.
If you have any questions, please contact Lisa Staes, Grant Programs Administrator, at (850)
414-4500.
MHJ/jj
@ RECYCLED PAPER
FTA Section III - Capital Purchase Budget
Summary
City of Miami Beach
ELECTROWA VE - Electric Shuttle Project
4 - 22 passenger electric buses $ 572,480
Optional Equipment 237,604
Vehicle Retrofitting 40,000
Luminator Sign System 10,000
Electric Fork Lift 15,000
Vehicle Dispatch Radios 7,500
Shuttle Stop Signage 4,000
New Vehicle Parts Inventory 10,000
11 Fare Boxes 48,500
SubTotal:
$ 945,084
$ 47,254
Contingency: (5%)
TOTAL:
$ 992,338
FTA Section III - Capital Purchase Budget
City of Miami Beach
ELECTROWA VE - Electric Shuttle Project
The following is the cost of purchasing and retro-fitting four (4) electric shuttle
vehicles for the City of Miami Beach's ELECTROWA VE project, to be used as rolling
stock. The capital pricing listed below is based on the final awarded bid quote that was
established in the initial vehicle purchase of seven (7) vehicles in late 1996. The
vehicle pricing and optional equipment expense was locked in for a two year period by
the vehicle manufacturer. Due to the visibility and tremendous success of this project,
the manufacturer (Advanced Vehicle Systems Inc.) guarantees the pricing quoted
below:
4 - 22 passenger buses
$ 143,120ea.
$ 572,480
Includes:
AC Propulsion System
Heating System
Front Windshield Defroster
Ribbed Rubber Flooring
Custom Padded Bench Seats
(1) Manual Roof Hatch
Half Slider Tililted Windows
Stop Request Chime
Driver's Fan
Ergonomic Drivers Seat
Built-in Wheelchair Ramp
Tow Bar
Battery "Fuel Gauge"
216 Volt Lead Acid Batteries
Battery Watering System
Optional Equipment: $ 59,401/each vehicle
$ 237,604
Includes:
70,000 BTU Air Conditioning (Propane)
Luminator Destination Sign (front/side)
Spare Tire (Front w/rim mounted)
Spare Tire (Rear w/rim mounted)
Additional Roof Hatch (Powered)
Spare Battery Packs (2 per vehicle)
Battery Charger 0nterior)
Sound System with Tape Player
Vehicle Retrofitting:
$1 O,OOO/per vehicle
$
40,000
The following expense covers setup expenses
required for each vehicle prior to being put into
service as an ELECTROWA VE shuttle vehicle.
Includes:
Exterior Artwork Design
Vinyl Art & Signage (Installation to Exteriorllnterior)
Rear Window Logo
9 Heavy Duty Brochure Racks ($15/ea.)
ADA Required Signage
Operating Permit
Vehicle Inspection Fee
City License Fee
Strobe Light
Plexiglass Signage Shields
Luminator Sign System: $ 10,000
Electric Fork Lift $ 15,000
(For transferring battery's from vehicles to charging equipment,
and between chargers and vehicles. Presently, this is being
done on loaned equipment.)
Vehicle Dispatch Radios (4 sets - $2,000/ea.) $ 7,500
Shuttle Stop Location Signage $ 4,000
Initial New Vehicle Parts Inventory (4 vehicles) $ 10,000
Fare Boxes (11 boxes - $4,409/ea.) $ 48,500
(Includes fare boxes for existing 7 shuttle vehicles.)
Contingency: 5%
$
$
945,084
47,254
SUBTOTAL:
PROJECT TOTAL:
$
992,338
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TV HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
p:\\ci, miami-beach. fl. us
;ITY OF MIAMI BEACH
TO:
FROM:
SUBJECT:
5 or-, Ct['
COMMISSION MEMORANDUM NO. l'\; .. .
Mayor Neisen O. Kasdin and
Members of the City Co mission
DATE: September 9, 1998
Sergio Rodriguez
City Manager
A RESOL ION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY TO
INITIATE THE PROCESS REQUIRED TO RECEIVE APPROXIMATELY
$992,500 IN FEDERAL TRANSIT AGENCY (FT A) SECTION 3 FUNDS,
WHICH WERE EARMARKED IN FISCAL YEAR 1996-97 FOR
ELECTROW A VE CAPITAL PURCHASES; ACCEPTING FROM THE
FLORIDA DEPARTMENT OF TRANSPORTATION A $248,125 "SOFT"
MATCH TO THESE FT A FUNDS, USING ST ATE TOLL REVENUE
CREDITS; ENDORSING THE CITY'S INTENT TO USE THE FT A FUNDS
TO PURCHASE FOUR (4) ADDITIONAL ELECTROW A VE VEHICLES
AND SUPPORT EQUIPMENT TO SERVE AS ROLLING STOCK; AND,
FURTHER APPROPRIATING THE FT A FUNDS WHEN RECEIVED.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
Due to the extraordinary success of the ELECTROWA VE Service, the ridership demands on the
shuttle vehicles and existing service schedule, and the lack of sufficient time to perform routine
vehicle maintenance, it seems advisable and prudent that the City be allowed to do the following:
1. Initiate the process to receive approximately $992,500 in Federal Transit Administration
(FT A) Section 3 funds that have been eannarked for ELECTROWA VE capital purchases in
the Federal Transportation Appropriations Budget, since October 1996. The Florida
Department of Transportation (FDOT) has agreed to produce a "soft" match to these FTA
funds, using Toll Revenue Credits, thereby relieving the City of its 20% cash-match
obligation to FT A; and
2. Use the FTA funds to acquire "rolling stock," an additional four electric shuttle vehicles
and support equipment. Enlargement of the existing vehicle fleet would allow for proper
vehicle rotation and routine maintenance, and for the service frequency needed to
insure the continuance and quality of the existing shuttle service.
FUNDI~JG/ .A.PPROVED
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Cf-CI-18
AGENDA ITEM
DATE
and B(;:Jg<;~
The new vehicles would NOT be used to expand the present service or increase headways.
The City is in danger of losing the 1996-97 FT A allocation if the process to receive the funds is not
initiated as soon as possible through the Miami-Dade Transit Agency. MDTA is the only
designated recipient ofFTA Section 3 funds in the County.
ANALYSIS
As stated in the preceding Agenda Item, the addition of "rolling stock" would have an impact, of
approximately $3,500 a month, on the Proposed FY 1998-99 ELECTROWA VE Operating Budget,
to fund additional vehicle insurance coverage, electricity and on-board radio costs. There would
be NO added driver costs, since the additional vehicles would be used for rotation purposes, only.
Proper routine maintenance would improve vehicle performance, prevent frequent downtime, and
require less mechanical work.
The $992,500 is an approximate figure, pending final FT A determination. In addition, there will
be an MDT A administration charge at approximately $2,000. Attached herein are the following
items related to the proposed use of the FT A Section 3 funds to purchase "rolling stock" for the
ELECTROWA VE System:
o Budget Summary for the Proposed Capital Purchases.
o A detailed listing of all capital purchases being proposed. (Notes: the listing also includes
a proposed purchase of 11 fareboxes to allow for the near-future implementation of a 25-
cent fare; and the subject of fares has been fully addressed in the previous Agenda item, the
proposed FY 1998-99 ELECTROW AVE Operating Budget.)
o Implementation Timeline for the Proposed Capital Purchases.
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The City would have to advance the funds for these capital purchases and invoice FT A, via MDT A,
for reimbursement. MDT A informs that rejmbursement would be received by the City in the same
fiscal year as invoiced.
Due to the lack of storage space within Terminal Island, four of the eleven ELECTROWA VE
vehicles would be stored overnight in the Convention Center fenced parking area (north side), after
being properly maintained, charged, and fully prepared for next-day vehicle rotation services.
CONCLUSION
No transit system can function properly without having "rolling stock." The funds to acquire the
needed rotation vehicles are now available to the City, and free of local matching obligations. The
Administration requests City Commission approval to accept the State "soft" match to these funds,
initiate the FT A funding process through MDT A, and endorse the City's intent to use the FT A funds
to eventually purchase four additional electric shuttle vehicles and related equipment.
As of its 30th week (71/2 months) of operations, the ELECTROWAVEhas carried a total of883,203
passengers, which proves the importance of this local transit service to South Beach residents,
employees, shoppers, visitors and tourists.
SR/HMI AJ
(fla$992)aj