HomeMy WebLinkAbout2001-24699 Reso
RESOLUTION NO. 2001-24699
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING
AND AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AN AMENDMENT TO THE CURRENT
PROFESSIONAL SERVICES AGREEMENT WITH THE
FIRM OF MC HARRY AND ASSOCIATES, INC., IN THE
AMOUNT OF $54,247, FOR THE PROVISION OF
ADDITIONAL ARCHITECTURAL, ENGINEERING AND
LANDSCAPE ARCIDTECTURAL SERVICES TO
COMPLETE THE DESIGN, CONSTRUCTION
DOCUMENTATION, CONSTRUCTION ADMINISTRATION,
AND TO DEVELOP SPECIFICATIONS FOR THE
IMPROVEMENT OF FIRE STATION NO.4; CONSISTING
OF THE CONSTRUCTION OF A NEW THREE (3) BAY
APPARATUS FACILITY, AND THE RENOVATION OF THE
ORIGINAL BUILDING; AND AUTHORIZING THE
APPROPRIATION OF FUNDS, IN THE TOTAL AMOUNT OF
$323,473, FROM THE 1999 GENERAL OBLIGATION BOND
FUND TO COVER THE FOLLOWING EXPENSES FOR THE
PROJECT: $54,247 FOR THE ADDITIONAL DESIGN
SERVICES FEE; $44,788 FOR CAPITAL IMPROVEMENT
PROJECTS MANAGEMENT FEE, AND THE REMAINING'
BALANCE OF $224,438 FOR PROGRAM MANAGEMENT
SERVICES FEE.
WHEREAS, on November 1999, the citizens of Miami Beach voted an additional
$1,925,525 from the $92,000,000 General Obligation (G.O.) Bond fund to supplement $550,000 in
Community Development Block Grant (CDBG) funds previously appropriated for the needed
improvements to Fire Station No.4 (the Project); and
WHEREAS, the infusion of the G.O. Bond fund to the Project's original budget resulted in
significant revisions to the Project's original scope and architectural program; and
WHEREAS, on January 20,2000, the Administration issued Request for Qualifications
(RFQ) No. 41-99/00 for architectural and engineering design and construction administration
services for the rehabilitation of Fire Station No.4; and
WHEREAS, a selection committee previously established by the Administration, determined
the architectural ftrm of MC Harry and Associates, Inc. (Consultant), to be the top ranked firm; and
WHEREAS, pursuant to a Resolution of the Mayor and City Commission on July 12, 2000,
the City entered into a Professional Services Agreement with the Consultant, to develop design,
construction documentation, specifications, and to provide construction administration for the
'."i
Project, for a total sum of $209,500, comprised of $160,636 for professional services fees; $5,000
for reimbursable expenses; and $43,864 for surveys and testing; and
WHEREAS, during the pre-design phase, City staff raised issues concerning the historic
significance of the existing building; and
WHEREAS, the Mayor and City Commission opted to renovate the existing facility, and the
construct a new three (3) bay apparatus facility on the site; and
WHEREAS, the Administration and the Consultant evaluated that option and determined
it to be feasible; and
WHEREAS, in order to return the Project to schedule, the Administration must authorize
the Consultant to proceed with the new design and construction documentation for the
aforementioned improvements; and
WHEREAS, the fees for the additional design services and all related soft costs are fully
funded in the 1999 General Obligation (G.O.) Bond Fund.
NOW, THEREFORE BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of the City of Miami Beach, Florida, approve and authorize the Mayor and City Clerk
to execute an Amendment to the current Professional Services Agreement with the fIrm of MC Harry
and Associates, Inc., in the amount of $54,247, for the provision of additional architectural,
engineering and landscape architectural services to complete the design, construction documentation,
construction administration, and to develop specifications for the improvement of Fire Station No.
4; consisting of the construction of a new three (3) bay apparatus facility, and the renovation of the
existing building; and authorizing the allocation of funds, in the total amount of $323,473, from the
1999 General Obligation Bond Fund to cover the following expenses for the Project: $54,247 for the
additional design services fee; $44,788 for Capital Improvement Projects Management fee, and the
remaining balance of $224,438 for Program Management Services fee.
PASSED AND ADOPTED this ZStlh day of July, 2 1.
AT~K P tu.-c.L.v-
CITY CLERK
F,IWORK\$AlLIMAGMlCIGOBONDlSTMllESO.WPD
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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~ Date
CITY .OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH. FLORIDA 33139
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COMMISSION MEMORANDUM NO. 3~ -0 I
TO:
Mayor Neisen O. Kasdin and
Memben ofthe City Commission
Jorge M. Gonzalez \ . A~
City Manager U""- U
FIRE STATION NO.4.
DATE: May 16,2001
FROM:
SUBJECf:
On January 20, 2000, Request for Qualifications (RFQ) No. 41-99/00 was issued for Architectural
and Engineering services for design and construction administration services for the rehabilitation
of the existing building and an addition to Fire Station No.4. As a result, the City entered into an
agreement with the firm of MCHarry & Associates, Inc.
At a meeting on September 15, 2000, the City's Building Official requested that the existing building
be tested for chlorine content in the structure and that compression testing be performed on the
structural members and concrete slabs. Testing was begun on October 15, 2000 and results were
received on November 8, 2000 showing significant structural deficiencies which needed to be
addressed (Attachment 1).
The tests showed that compressive strength on most of the structure varied between 925 pounds per
square inch (psi) and 1959 psi. The South Florida Building Code (S.F.B.C.) requires a minimum
of 2500 psi for compressive strength. Tests also showed some chloride content in the concrete and
the City's consulting engineers, Bliss & Nyitray, Inc. (B&N), observed corrosion in the reinforcing
steel of several structural members during their field observations. In addition, they have observed
cracking ofwa1ls at several locations and concrete spalling in some of the structural members and
at the entry canopy.
B&N performed calculations to analyze the load capacities of the existing building structure using
the original 1936 documents as a basis. They then compared the results with current code
requirements for the existing structural members and slabs. Their findings show that allowable live
loads for the first and second floors are both below the S.F .B.C. and the American Concrete Institute
requirements for the type of structure. The first floor capacity was 80 pounds per square feet (pst)
where it should be 100 psf and the second floor has a capacity of 34 psf where it should be 40 psf
(Attachment 2). B&N recommended that the building not be retained due to the condition of the
structure and the time, cost, and programmatic implications of restoring it to current code
requirements.
DATE
E
~ /6-0 (
AGENDA ITEM
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Commission Memorandum
Fire Station No.4
May 16, 2001
Page 2
Based on the engineer's evaluation, the City decided to perform a structural load test on the building
in accordance with the requirements of the S.F.B.C.. On March 19 and March 20, 2001, Wingerter
Laboratories performed the load test for the first floor under the direction of the City's consulting
engineer and the Building Official. The results showed that deflection on the structural members
was within the limits established in the S.F.B.C., but that one of the areas tested failed the recovery
requirements of 80% of the deflection (Attachment 3). Based on the manner in which the test was
conducted, and the inconclusive results, the. City proceeded to conduct a load test on the second floor
of the building. This test was performed from April 4th to April 9th, 2001. The results showed that
deflection was within limits but that recovery failed at three of the seven gauge locations
(Attachment 4). The recovery failures were of concern in that the deflection caused by the load did
not achieve more than 17% rebound at the three mentioned gauges, where the S.F.B.C. calls for at
least 80% recovery.
On April 11, 200 I, B&N issued a second report based on the latest load tests (Attachment No.5).
They stated that the load tests show the existing structure is capable of meeting gravity loads at the
moment oftesting but that they do not show whether it can do so on a long term basis. Additionally,
they raised a concern not considered during the load tests. B&N indicated that it was not likely that
the building could withstand the effects of lateral wind loads during hurricane conditions. The
existing structure does not meet current S.F .B.C. criteria for wind loading and an extensive structural
analysis and calculations would be required to determine the corrections needed to meet current
code.
The South Florida Building Code establishes that, if modifications and repairs made to an existing
building exceed 50% of its replacement value, then the complete building must be made to conform
to all current code requirements for new construction. B&N believes that the cost of these repairs
would be extensive and that the building conditions and usefulness do not warrant the expense.
Because of this, they reiterate their previous recommendation not to repair the existing building and
to build a new facility instead.
Pursuant to S.F.B.C. 202.2(b)(1) states "if the cost of completion, alteration, repair and/or
replacement of an unsafe building or structure or part thereof exceeds 50% of its value, such building
shall be demolished and removed from the premises. If the cost of completion, alteration, repair
and/or replacement of an unsafe building or structure or part thereof does not exceed 50% of such
value, such building or structure may be repaired and made safe.
Pursuant to S.F.B.C. 202.2(b)(2) if the cost of structural completion, structural repair and structural
replacement of an unsafe building or structure or part thereof exceeds 33% of the structural value,
such building or structure or part thereof shall be demolished and removed from the premises.
Pursuant to the S.F.B.C. 202.3 states in part the Building Official on his own initiative or as a result
of reports by others shall examine every building or structure reported to be unsafe, and shall post
the property concerned and shall furnish the owner of such building or structure with written notice.
The requirements of Historic Preservation and Design Review are local regulations of the City of
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Commission Memorandum
Fire Station No.4
May 16,2001
Page 3
Miami Beach. On the other hand, the S.F.B.C. is adopted not only by the City of Miami Beach, but
also Miami-Dade County and is mandated by Florida Statute SS 553.73. The Building Official is
authorized and directed to interpret and enforce all of the provisions of the S.F.B.C. (20 1.1 (b))
subject to the powers vested in the Miami-Dade Board of Rules and Appeals.
In consideration of the above findings and the immediate adverse impact on the operation of Fire
Station 4, the Administration has identified and analyzed four options and the relative strengths and
constraints of each. These options are as follows:
OPTION 1. Renovation of the existing Fire Station building and construction of a new Fire
Station on the same property, but further to the West.
The total estimated cost of constructing a new fire station, without some ancillary support functions
which would be located in the rehabilitated structure, is $1,619,047. The total capital project
construction budget, including contingencies is $2,141,019. At this time it is not possible to estimate
the cost of renovation of the existing structure without a detailed structural analysis. The cost of this
additional engineering review would be in the range of $25,000.
Option 1 strengths: The Historic Preservation Board (HPB) may find this structure to be worthy
of designation protection, and direct staff to prepare a designation report at its May 8, 2001 meeting.
Fire Station No.4 was designed by internationally recognized architect Robert Law Weed, in 1937,
two years prior to the construction of his highly successful design for Fire Station No.2 on Dade
Blvd; Fire Station 2 is now designated as an historic City site. The existing Fire Station 4 structure
has occupied the site for 64 years and is truly a "landmark" of the North Beach community. In its
Comprehensive Plan, the City is committed toward advancing the purposes of historic preservation
in both the private and public sectors and has done so in the past to great municipal benefit.
Option 1 constraints: The cost would exceed the current project capital budget and would require
identification of additional funding for the structural restoration work. In the opinion of the Fire
Department, the restored building would limit the new facility to two apparatus bays, which is less
than desirable. These operational bays were not designed or sized for today's firefighting and
emergency rescue equipment. According to the consultants, the cost of the renovation will exceed
50% of the replacement value and would, therefore, require a complete upgrade of the facility,
including tolerance oflateral wind loads, in accordance with the S.F.B.C.. The cost of renovations,
as mentioned above, can not be determined without a detailed structural analysis. The delays would
increase the risk oflosing the current Community Development Block Grant (CDBG) funds, in the
amount of $500,000, allocated to the project. The duration of the restoration and new construction
project, including structural evaluation and further testing, plus the redesign of the facilities, is
estimated at 30 to 45 months, inclusive of the additional structural analysis, public participation
process, and regulatory review.
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Commission Memorandum
Fire Station No.4
May 16,2001
Page 4
OPTION 2. Demolish existing building and build a new Fire Station on the same site.
The total estimated cost of constructing a new fIre station, including all support functions, is
$1,939,017. The total capital project construction budget, including contingencies is $2,141,019.
Option 2 Strengths: Capital project costs are fully funded. The risk of losing $500,000 in CDBG
funds is reduced. Compliance with S.F.B.C. could be complied within the capital project. The
overall duration of the project is reduced and is estimated at 29 months. The floor area ratio on the
site would be reduced. A more efficient fire fighting/emergency rescue facility could be provided
for the emerging North Beach community, tailored to meet its special needs. Building a new facility
would provide the needed and preferred three apparatus bay station which would more optimally
serve the current and future needs of the North Beach community.
Option 2 Constraints: Demolition would result in the loss of a 64 year-old North Beach
neighborhood "landmark" structure that was designed by internationally recognized local architect
Robert Law Weed; the HPB may find this structure to be worthy of protection, and may direct staff
to prepare a designation report at its May 8th meeting. The existing historic structure, if properly
restored, could form a signifIcant neighborhood "image-building element" in the revitalization of
the North Beach community, but this would require urgent structural stabilization followed by
restoration, and likely custom re-configuration of the interior to meet demanding modern fIre
fighting management needs and requirements of the Life Safety Code.
OPTION 3. Renovate existing building and build a new station on the south side of the
property or in a different location.
The total estimated cost of constructing a new fIre station, including all support functions, is
$1 ,939,017. The total capital project construction budget, including contingencies is $2,141,019.
At this time, it is not possible to estimate the cost of renovation of the existing structure without a
detailed structural analysis. The cost of this additional engineering review would be in the range of
$25,000.
Option 3 Strengths: The HPB may fmd this structure to be worthy of designation protection, and
direct staff to prepare a designation report at its May 8th meeting. Recent examination of a 1941
aerial photo, as well as past and current block and lot maps, and 1940 building photos (see
Attachment No. 8a and 8b) show the original fire station structure to be surrounded by passive open
"park-like" space defined by palm trees, low plantings and grass fronting pleasant views to Biscayne
Bay as well as Indian Creek Drive. The current site was originally known as ''North Bay Park" and
included the 69th Street Fire Station (later known as Fire Station 3 and then Fire Station 4). The
name was later changed to "Atlantic Heights Park" and now includes the pumping station as well
as the Police Department North Beach Substation south of the existing building.
T:IAGENDA\20011MA YI601\1t1!OULARIFIRIlST4.WPD
Commission Memorandum
Fire Station No.4
May 16,2001
Page 5
The North Beach residential neighborhood below 71st Street currently has few conveniently
accessible public parks by the bay. The adaptive re-use of the "site" as a bayside park for example,
in conjunction with the restored "original" historic structure as possibly a home to youth and other
water-related programs, interpretative center, and/or "launching point" to a Blueway Trail into the
bay and islands, might benefit the future quality oflife for North Beach residents and the larger City
alike. Building a new facility on an alternate efficient site, if available, would provide the needed
and preferred three apparatus bay station which would more optimally serve the current and future
needs of the North Beach community. This might even be possible to accomplish at the south end
of the existing site where the Police North Beach Substation is located, but this would require
further architectural study and the likely demolition of the Police Substation. The new Fire Station
No.4 rnight incorporate a new Police North Beach Substation within it. A more efficient fire
fighting/emergency rescue facility could be provided for the emerging North Beach community,
tailored to meet its special needs. Building a new facility would provide the needed and preferred
three apparatus bay station which would more optimally serve the current and future needs of the
North Beach community.
Option 3 Constraints: The identification of alternate appropriate location to construct a new Fire
Station "oft" of the existing site, and the evaluation of the impact on response times would cause a
delay and possibly land acquisition costs. However, this concern is minimized if the new facility
is constructed on the property in the general area of the existing Police Substation. The cost of the
renovation of the existing structure cannot be determined without a detailed structural analysis. The
delays would increase the risk of losing the current CDBG funds, in the amount of $500,000,
allocated to the project. The project would further require analysis of the possible future
programmatic uses for the existing facility and funding sources would have to be identified to
achieve those programmatic ends.
OPTION 4. Lift and relocate the original structure to the 69th Street street end and build a new
Fire Station further west on the existing site.
Option 4 Strengths: With less restrictive siting a more efficient new fire fighting/emergency rescue
facility, with three state of- the-art apparatus bays, could be planned to service the needs of the North
Beach area. Site preparation and construction of the new facility could commence shortly upon
relocation of the original firehouse. The "moving" of buildings from one location to another has
been an established tradition in this city from very early years when found feasible, viable, and
appropriate. Even the City's HPB has approved it on several occasions. Additionally, the HPB may
find this structure to be worthy of designation protection, and direct staff to prepare a designation
report at its May 8th meeting. Reduction in size of the existing building to its original configuration
would enhance its historic integrity. A new program for the original structure, taking advantage of
its waterfront site, would be consistent with the master planning strategy of North Beach.
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Commission Memorandum
Fire Station No.4
May 16,2001
Page 6
Option 4 constraints: At this time it is not possible to determine the feasibility of lifting and
moving the structure without a detailed structural analysis. Delays could occur in the construction
of the new facility if it is determined that major structural stabilization of the original building at its
present location is required prior to its relocation. The cost of relocating the original structure would
exceed the current project capital budget and would require identification of additional funding. The
delays would increase the risk of losing the current CDBG ftmds, in the amount of $500,000,
allocated to the project. An undetermined amount of funding must be identified for this stabilization
even if restoration occurs at a later date. The duration of the project under this option cannot be
determined at this time.
The City Administration will be scheduling a public meeting in May 2001 to seek the community's
input on these recommend tions and to give direction to the Administration on the most favorable
option.
JMG:~B:JGG:FJ:P
Attachments
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T:\AGENDAI2OOIIMA YI60I'lU!GULAJl1P1IlEST4,WPD
,.
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH. FLORIDA 33139
TO:
FROM:
SUBJECT:
COMMISSION MEMORANDUM NO. ~
Mayor Neisen O. Kasdin and
Members of the City Commission
Jorge M. Gonzalez \..~
City Manager UfJ"" 0
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AMENDMENT TO THE
CURRENT PROFESSIONAL SERVICES AGREEMENT WITH THE FIRM OF
MC HARRY AND ASSOCIATES, INC., IN THE AMOUNT OF $54,247, FOR
THE PROVISION OF ADDITIONAL ARCHITECTURAL, ENGINEERING
AND LANDSCAPE ARCHITECTURAL SERVICES TO COMPLETE THE
DESIGN, CONSTRUCTION DOCUMENTATION, CONSTRUCTION
ADMINISTRATION, AND TO DEVELOP SPECIFICATIONS FOR THE
PHASE 1 IMPROVEMENTS OF FIRE STATION NO.4; CONSISTING OF THE
CONSTRUCTION OF A NEW THREE (3) BAY APPARATUS FACILITY,
COMBINED WITH A NEW POLICE SUBSTATION; AND AUTHORIZING
THE APPROPRIATION OF FUNDS, IN THE TOTAL AMOUNT OF $323,473,
FROM THE 1999 GENERAL OBLIGATION BOND FUND TO COVER THE
FOLLOWING EXPENSES FOR THE PROJECT: $54,247 FOR THE
ADDITIONAL PROFESSIONAL DESIGN SERVICES FEE; $44,788 FOR
CAPITAL IMPROVEMENT PROJECTS MANAGEMENT FEE, AND THE
REMAINING BALANCE OF $224,438 FOR PROGRAM MANAGEMENT
SERVICES.
Date: July 25, 2001
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
FUNDING:
Total funding in the amount of $323,473 is available from the 1999 General Obligation (G.O.) Bond
Fund, for the. rehabilitation of Fire Station No.4.
ANALYSIS:
In November 1999, the citizens of Miami Beach voted an additional $1,925,525 from the
AGENDA ITEM
-A 7c..
7-~5'-o/
DATE
Fire Station No.4
Commission Memorandum
Page 2
$92,000,000 General Obligation Bond fund to supplement $550,000 in Community Development Block
Grant (CDBG) funds previously appropriated for the needed improvements to Fire Station No.4. The
infusion of the G.O. Bond fund to the project's original budget resulted in significant revisions to the
original scope and architectural program, As a result, on January 20, 2000, the Administration issued
Request for Qualifications (RFQ) No. 41-99/00 for architectural and engineering design and
construction administration services for the rehabilitation of Fire Station No.4.
A selection committee was later established by the Administration to evaluate and select the A&E firms.
MC Harry and Associates Inc., was determined to be the top ranked firm. The Administration
concurred with the choice of the Selection Committee. Pursuant to a Resolution of the Mayor and City
Commission, on July 12,2000, the City entered into a Professional Services Agreement with the
architectural firm ofMC Harry and Associates, Inc., to develop design, construction documentation,
specifications, and to provide construction administration for the subject project. The program for the
rehabilitation of Fire Station No.4 included the addition of new dormitories and the construction of a
new fire apparatus building. The City and the consultant negotiated a contract in the amount of
$209,500, comprised of$160,636 for professional services fees and $5,000 for reimbursable expenses,
and $43,864 for surveys, testing and to perform the work.
During the planning and schematic design phases, the project was extensively reviewed by relevant City
staff and regular status reports were issued to the Mayor and City Commission about the progress of
the project.
During the course of the Schematic Design review process, City staff raised two (2) important issues
that would have an impact on the new program, City staff questioned whether the existing building had
any historic significance, and the structural integrity of the facility was also questioned. Both issues
were investigated. Currently, the building has no historic designation. However, the potential historic
significance of Fire Station No.4, obliged the Administration to pursue several options for a new
facility and possible rehabilitation of the existing facility. The building was designed by the well
recognized local architect Robert Law Weed in 1937 and is a distinctive landmark within the North
Beach community.
The structural integrity of the facility was also investigated and a series of tests were performed,
including: chlorine test, compression test and loading test. The results indicated deficiencies in most
cases, as they compared to the structural requirements ofthe current South Florida Building Code. In
addition, corrosion in the reinforcing steel of several structural members as well as concrete spalling
and cracking of the walls at several locations were noted. As a result, the building was declared unsafe
by the Building Official.
The following four (4) options were then evaluated to determine which one would be the most viable
to develop the site:
.
Option No.1:
Renovation of the existing Fire Station and construction of a
new facility immediately to the west ofthe existing facility.
.
Option No.2:
Demolition of the existing building and construction of a new Fire
Station on the same site.
Fire Station No.4
Commission Memorandum
Page 3
.
Option No.3:
Construction of a new, combined Fire/Police/Public Safety facility on the
south end of the site and renovation of the historic portion of the current
Fire Station facility to be used for some other programmatic purpose.
.
Option No.4:
Relocation of the existing building to another site and construction of
a new Fire Station on the same site.
The City held a public workshop to solicit comments and provide a forum for discussion on June 5,
2001. Based on the analysis and comments received, each option was assessed as follows. City staff
and the consultants, moved to reduce the number of possible options to Option No.2 and Option No.3.
Option No.1
Option 1 did not meet the Fire Department's programming criteria. A three (3) bay apparatus facility
required by the Fire Department would not have been possible in this Option.
Option No.4
Option No.4 is unfeasible due to time constraints and the major financial expenditure required to
structurally stabilize the building prior to its relocation to another site.
Option No.2
The total estimated cost of Option No.2 without Program Management fees, $2,426,745, essentially
meant that the project could be completed within the identified budget under this option. The total
estimated cost with the URS management fee is $2,651,183. The URS management costs were not
previously available.
Option No.3
The estimated cost of Option No.3, which includes the preservation of the existing Fire Station, is
$3,855,483, inclusive of the URS management fee. However, if the project were to be split into two
distinct phases, with Phase I being the construction of the new facility , and Phase II being the
renovation of the existing facility, the project can be made more manageable from a funding standpoint.
The estimated total cost of Phase I is $3,105,483. The estimated cost of Phase II is $750,000.
Option No.3 considers the demolition of the existing Police Sub-Station and the 1960's addition to the
existing Fire Station Building. A new combined Public Safety building, incorporating both the Fire
Department and Police Department operations, would be constructed on the south side of the site. This
Option has the advantage of providing a new, state of the art facility for both departments. In addition,
it provides the community the ability to conduct business with both departments in the same building.
Phase I of Option 3 is estimated to have a duration of 25 months, including design, bid and construction,
the same as Option 2.
In light of the above analysis, there is a shortfall of $678,738 to complete Phase 1 which could be
funded from the undesignated fund balance, and $750,000 to fully fund the design and construction of
Fire Station No.4
Commission Memorandum
Page 4
Phase 11. The Administration will pursue additional funds to cover the aforementioned costs for both
phases in the event the option is selected, Meanwhile, in order to get the project back on schedule, the
consultant must be authorized to proceed with the new design for the rehabilitation of Fire Station No.
4.
The incremental cost between Option No.2 and Phase I of Option No.3 is $454,300, which represents
the additional space needed for the Police portion of the facility plus some additional site preparation
work associated with a different configuration of the building and driveway. The Administration
believes that the additional funding can be identified during the time of design completion, or be taken
from undesignated fund balance.
Phase 11 of Option 3 is estimated to cost $750,000. This cost is for the restoration work needed to make
the building structurally sound. This amount does not include costs for remodeling (i.e., moving of
walls), or for furniture, equipment, etc... These other costs would depend on the ultimate use of the
facility. At present, funding for Phase 11 is not identified, and so the existing facility will be closed until
this is done. Once Phase 11 is completed, the City would gain an additional 3,500 square feet of
programmable space for future use.
For these reasons, the Administration is recommending Option 3 for approval. This option provides
new facilities for Police and Fire while preserving a historical landmark.
The attached Resolution provides for an amendment to the current agreement with Me Harry and
Associates to complete the design for Fire Station No.4 based on Option 3. The incremental cost to be
added for the amendment is $54,247. In addition, Program Management costs need to be added to the
project budget. These costs total $44,788 for the Capital Improvements Office costs, and $224,438 for
URS Program Management costs. Together, the total requested appropriation to move this project and
Option 3 forward is $323,473. Funds are available in the 1999 General Obligation Bond Fund.
JM ~/MM
Fire Station No.4
Commission Memorandum
Page 5
REHABILITATION OF FIRE STATION NO.4 - PHASE I OF OPTION 3
Construction Cost Required for Previous appropriation Balance required
Option No.3
Proposal
Hard Costs
1. New Fire Station $1,912,674
2, Demolition of existing Police Subslation $85,500
3. New Civil/Landscape work $314,390
4. Subtotal $2,312,564
5. 10% Contingency $231,256
6. Total Construction Cost $2,543,820 $2,141,680 $402,140
Soft Costs
7, Art in Public Places $28,690 $22,565 $6,125
8. A&E Fees @7.5% $190,787 $136,540 (Bal. from $54,247
$160,636)
9, A&E Fees expended $24,096 $24,096 $0
10. Reimbursable expenses $5,000 $5,000 $0
11, Surveys and Testing expended $8,260 $8,260 $0
12. Surveys and Testing remaining from $21,830 $21,830 $0
$43,864
13, Structural load tests & investigations $13,774 $13,774 $0
expended
14. Subtotal Soft Costs $292,437 $232,065 $60,372
Mana~ement Fees
15, ClP Management $44,788 $53,000 -($8,212)
16, URS - Program Management $224,438 $0 $224,438
17. Subtotal $269,226 $53,000 $216,226
18. GRAND TOTAL $3,105483 $2,426,745 $678,738