Little Havana Activies Center
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CDBG AGREEMENT
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This Agreement is entered into this 1 st day of October, 1998, by and b~tween the I' ;
City of Miami Beach, a Florida municipal corporation, having its principal office at 1700
Convention Center Drive, Miami Beach, Florida, hereinafter referred to as the "City", and
Little Havana Activities and Nutrition Centers of Dade County, Inc. hereinafter referred
to as the "Provider."
WITNESSETH:
WHEREAS, the City has entered into an agreement with the U.S. Department of
Housing and Urban Development (HUD) for the purpose of conducting a Housing and
Community Development Program with federal financial assistance under Title I of the
Housing and Community Development Act of 1974, as amended, hereinafter called "Act";
the Cranston-Gonzalez National Affordable Housing Act of 1990; and the Housing and
Community Development Act of 1992; and
WHEREAS, the City has determined through its One-Year Action Plan for Federal
Funds for FY 1998/99 which includes the budgets for the Community Development Block
Grant (CDBG), Emergency Shelter Grants Program (ESG), and HOME Investment
Partnerships Program (HOME), the necessity for providing the following program(s) in
Miami Beach: Miami Beach Elderly Meals Program, and Rainbow Intergenerational Day
Care - Miami Beach (collectively, the Program); and
WHEREAS, the One-Year Action Plan was adopted by City of Miami Beach
Resolution 98-22814 on July 1, 1998; and
WHEREAS, the City desires to engage the Provider to render certain services in
connection therewith:
NOW, THEREFORE, the parties hereto agree as follows:
SECTION I:
SCOPE OF SERVICES
The Provider agrees to implement the Program Year 24 Activity/Activities (the
Activity or collectively, the Activities) in accordance with the Budget, as follows:
A. Miami Beach Elderly Meals Program - $55.000
570.201 (e), 570.208(a)(2)(i)(A)
To provide hot meals to approximately 680 Miami Beach elderly clients at
two congregate meal sites: 533 Cpllins Avenue and 8638 Harding Avenue.
B. Rainbow Intergenerational Day Care - Miami Beach - $48.500
570.201 (e), 570.208(a)(2)(i)(C)
To provide preschool day care for approximately 25 subsidized income-
eligible Miami Beach children with fee waivers/scholarships. Miami Beach
senior citizens will be trained to be day care workers.
SECTION II:
TERM OF AGREEMENT
This Agreement shall be deemed effective upon approval and release of funds by
HUD or upon being duly executed by both parties, whichever is later.
This Program shall become operational as of October 1, 1998, subject to the
approval of this Agreement by the Mayor and City Commission, and shall be completed by
September 30, 1999. The term specified herein may be subject to any applicable term
restrictions and limitations prescribed by HUD, and/or as may be otherwise prescribed
herein.
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SECTION III:
REVERSION OF ASSETS
A. The Provider shall, in the event of a termination of this Agreement pursuant Section
XX herein, or upon expiration of the Agreement, transfer to the City any CDBG
funds on hand at the time of expiration and any accounts receivable attributable to
the use of CDBG funds. Any real property under the Provider's control that was
acquired or improved in whole or in part with CDBG funds (including CDBG funds
provided to the Provider in the form of a loan) in excess of $25,000 must either:
1. be used to meet one of the national objectives in 24 CFR 570.208 (formerly
section 570.901) until five years after expiration of the Agreement, or for
such longer period of time as determined to be appropriate by the City; or
2. if not used in accordance with the above paragraph, the Provider shall pay
to the City an amount equal to the current market value of the property less
any portion of the value attributable to expenditures of non-CDBG funds for
the acquisition of, or improvement to, the property. (No payment is required
after the period of time specified in this section.)
SECTION IV: METHOD OF PAYMENT
It is expressly understood and agreed that the total compensation to be paid
hereunder for actual expenditures incurred shall not exceed One Hundred Three Thousand
Five Hundred and 00/100 dollars ($103,500) from Program Year Twenty-Four (24) CDBG
funds. Such funds must be expended during the term of the Agreement, and any
remaining balance of funds shall revert to the City. Such compensation shall be paid in
accordance with the Budget attached hereto and made a part hereof as Appendix 1.
A. The Provider shall submit monthly requests for payment for actual and/or
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anticipated expenditures, including applicable back-up documentation, no later than
the tenth (10th) day of the succeeding month and the City will provide payment,
upon approval, within ten (10) working days after receipt of the same, if submitted
by the deadline date for inclusion on the drawdown request. Anticipated
expenditures shall only be paid by the City upon demonstration by the Provider that
procedures are in place to assure that the time period between payment by the City
and disbursement by the Provider for the anticipated expense will be kept to a
minimum. Additionally, the Provider must provide proof of disbursement for
anticipated expenditures by the end of the succeeding month.
B. The Provider shall submit the final request for payment no later than October 10th,
1999. Invoices submitted after this date may not, at the City's discretion, be paid
and the City shall not be liable for such costs.
C. The City agrees to pay the Provider for expenditures incurred under this Agreement
on a monthly basis in accordance with the Budget attached hereto and made a part
hereof as Appendix 1. Budget line item transfers are allowable only within each
Activity, and must have prior written approval of the City. The Provider must
request budget line item changes in writing, in order to be reviewed by the City. A
revised budget must be submitted to the City after receiving approval.
SECTION V:
AMENDMENTS
Any alterations, variations, modifications or waivers of this Agreement shall only be
valid when they have been reduced to writing and duly signed by both parties. Any
changes which do not substantially change the scope of the Program or increase the total
amount payable under this Agreement, shall be valid only when reduced to writing and
signed by the City Administration and the Provider.
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The City shall not reimburse the Provider for outlays in excess of the funded amount
of the Agreement unless and until the City officially, in writing, approves such expenditure
by executing a written modification to the original Agreement.
SECTION VI:
CONDITION OF SERVICE
The Provider hereby agrees to the following:
A. The Program shall serve income-eligible persons living within Miami Beach,
principally in those areas containing a high concentration of such persons.
B. The Provider shall maintain in its file the documentation on which basis it
determines that the Program benefits income-eligible persons, minorities and
residents of Miami Beach. Such records shall include, but not be limited to, the
following:
1. Profiles identifying financial classification, head of household, ethnicity, race
and gender, or area benefit data, as required.
2. An outreach plan which insures equitable participation by all eligible Miami
Beach residents, and delineates steps taken to solicit increased participation
of minority groups.
C. The Provider shall maintain a citizen participation mechanism, which will include, but
not be limited to the following:
1. Logging citizen comments or complaints when received.
2. Maintaining copies of comments and/or complaints received in writing.
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3. Maintaining copies of responses to complaints and/or explanations of
resolutions to complaints.
D. The Provider shall abide by those provisions of 24 CFR Part 570 Subpart J, when
applicable, incorporated by reference into this Agreement.
E. No expenditures or obligations shall be incurred for the program prior to approval
and release offunds from HUD. Further, it is expressly understood that in the event
no funds are released from HUD in connection with this Program, then the City is
not liable for any claims under this Agreement.
F. The Provider shall certify, pursuant to Section 109 of the Act, as amended, that no
person shall be denied the benefits of the program on the ground of race, color,
national origin or sex.
G. The Provider agrees that to the extent that it staffs the Program with personnel not
presently employed by said party, it will take affirmative action in attempting to
employ income-eligible persons residing in the City of Miami Beach, particularly
minority group members.
H. The Provider shall comply with the provisions of 24 CFR 570.504 (a) and (c),
relating to "Program Income", gross income directly generated from the use of
CDBG funds, and 24 CFR 570.500 (a) and (c). In those instances where the City
allows the sub-recipient to retain program income, these funds shall be expended
for CDBG eligible activities, approved by the City in accordance with the Budget
attached to or referenced in this Agreement. At the end of the program year, the
City may require remittance of all or part of any program income balances (including
investments thereof) held by the Provider (except those needed for immediate cash
needs, cash balances of a revolving loan fund, cash balances from a lump sum
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drawdown, or cash or investments held for Section 108 loan guarantee security
needs).
I. The Provider agrees that when sponsoring a Program financed in whole or in part
under this Agreement, all notices, informational pamphlets, press releases,
advertisements, descriptions of the sponsorship of the Program, research reports,
and similar public notices prepared and released by the Provider shall include the
statement:
"FUNDED BY THE CITY OF MIAMI BEACH
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM"
In written materials, the words "CITY OF MIAMI BEACH COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDS ADMINISTERED BY THE
COMMUNITY/ECONOMIC DEVELOPMENT DEPARTMENT" shall appear in the
same size letters or type as the name of the Provider.
J. The Provider shall ensure the following minimum criteria when entering into a sub-
contract agreement:
1. The full correct legal name of the party shall be identified.
2. The "Scope of Services" shall describe the activities to be performed.
3. The amount of the sub-contract agreement, price components, method of
payment, and funding sources shall be detailed.
4. A provision requiring compliance with all regulatory requirements of this
Agreement shall be incorporated.
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5. Written approval from the City shall be received prior to entering into any
sub-contract agreement. Failure to obtain prior approval will release the City
of any obligation to reimburse the Provider for any costs incurred.
K. The Provider shall maintain sufficient records in accordance with 24 CFR 570.502
and 570.506 to determine compliance with the requirements of this Agreement, the
Community Development Block Grant Program, and all applicable laws and
regulations.
This documentation shall include, but not be limited to, the following:
1. Books, records and documents in accordance with generally accepted
accounting principles, procedures and practices which sufficiently and
properly reflect all revenues and expenditures of funds provided directly or
indirectly by this Agreement, including matching funds and program income.
2. Time sheets for split-funded employees, which work on more than one
activity, in order to record the CDBG activity delivery cost by Program and
the non-CDBG related charges.
3. How the Statutory National Objective(s) as defined in 24 CFR 570.208 and
the eligibility requirement(s) under which funding has been received, have
been met. These also include special requirements such as necessary and
appropriate determinations as defined in 24 CFR 570.209, income
certifications, and written agreements with beneficiaries, where applicable.
L. The Provider is responsible for maintaining and storing all records pertinent to this
Agreement in an orderly fashion in a readily accessible, permanent and secured
location for a period of four (4) years after expiration of this Agreement, with the
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following exception: if any litigation, claim or audit is started before the expiration
date of the four year period, the records will be maintained until all litigation, claims
or audit findings involving these records are resolved. The City shall be informed
in writing after close-out of this Agreement, of the address where the records are to
be kept.
M. In the event that the Provider is an organization and/or entity receiving or having
received CDSG funds for the purpose of acquiring property intended to be owned
or maintained for the use of said organization and/or entity, the City, through its
Community/Economic Development Department, may, at its discretion and upon
individual evaluation, require the Provider to enter into a separate agreement further
restricting the use of the subject property; as well as requiring additional terms and
conditions relative to the use of the organization and/or entity's future funds,
monies, etc., being used and/or committed toward the buy-down of any debt
existing on the property.
SECTION VII:
APPLICABILITY OF UNIFORM ADMINISTRATIVE REQUIREMENTS
A. The Provided shall comply with the requirements and standards of OMS Circular
No. A-122, "Cost Principles for Non-profit Organizations", or OMS Circular No. A-21,
"Cost Principles for Educational Institutions" as applicable.
S. The Provider shall comply with the following provisions of the Uniform Administrative
requirements of OMS Circular A-110 (implemented at 24 CFR Part 84, "Uniform
Administrative Requirements for Grants and Agreements With Institutions of Higher
Education, Hospitals, and Other Non-Profit Organizations") or the related CDSG
provision, as specified in this paragraph:
1. Subpart A - "General";
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2. Subpart B - "Pre-Award Requirements", except for 984.12, "Forms for
Applying for Federal Assistance";
3. Subpart C - "Post-Award Requirements", except for:
a. Section 84.22, "Payment Requirements" - Grantees shall follow the
standards of 99 85.20(b)(7) and 85.21 in making payments to sub-
recipients;
b. Section 84.23, "Cost Sharing and Matching";
c. Section 84.24, "Program Income" - In lieu of 9 84.24, CDBG sub-
recipients shall follow 9 570.504;
d. Section 84.25, "Revision of Budget and Program Plans";
e. Section 84.32, "Real Property" - In lieu of 984.32, CDBG sub-
recipients shall follow 9570.505;
f. Section 84.34(g), "Equipment" - In lieu of the disposition provisions of
9 84.34(g), the following applies:
(i). In all cases in which equipment is sold, the proceeds shall be
program income (pro-rated to reflect the extent to which CDBG
funds were used to acquire the equipment); and
(ii). Equipment not needed by the sub-recipient for CDBG activities
shall be transferred to the recipient for the CDBG program or
shall be retained after compensating the recipient;
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g. Section 84.51 (b), (c), (d), (e), (f), (g), and (h), "Monitoring and
Reporting Program Performance";
h. Section 84.52, "Financial Reporting";
I. Section 84.53(b), "Retention and access requirements for records".
Section 84.53(b) applies with the following exceptions:
(i). The retention period referenced in 9 84.53(b) pertaining to
individual CDBG activities shall be four years; and
(ii). The retention period starts from the date of submission of the
annual performance and evaluation report, as prescribed in 24
CFR 91.520, in which the specific activity is reported on for the
final time rather than from the date of submission of the final
expenditure report for the award;
j. Section 84.61, "Termination" - In lieu of the provisions of 9 84.61,
CDBG sub-recipients shall comply with 9 570.503(b)(7); and
4. Subpart 0 - "After-the-Award Requirements" - except for 9 84.71, "Closeout
Procedures".
SECTION VIII:
CONDITIONS FOR RELIGIOUS ORGANIZATIONS
A The Provider shall comply with First Amendment Church/State principles, as follows:
1. It will not discriminate against any employee or applicant for employment on
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the basis of religion and will not limit employment or give preference in
employment to persons on the basis of religion.
2. It will not discriminate against any person applying for public services on the
basis of religion and will not limit such services or give preference to persons
on the basis of religion.
3. It will provide no religious instruction or counseling, conduct no religious
worship or services, engage in no religious proselytizing, and exert no other
religious influence in the provision of such public services.
4. The portion of a facility used to provide public services assisted in whole or
in part under this Agreement shall contain no sectarian or religious symbols
or decorations.
5. The funds received under this Agreement shall not be used to construct,
rehabilitate, or restore any facility which is owned by the Provider and in
which the public services are to be provided. However, minor repairs may
be made if such repairs are directly related to the public services; are located
in a structure used exclusively for non-religious purposes; and constitute, in
dollar terms, only a minor portion of the CDBG expenditure for the public
services.
SECTION IX:
ECONOMIC DEVELOPMENT AND SPECIAL ACTIVITIES BY
COMMUNITY-BASED DEVELOPMENT ORGANIZATIONS (CBDOs)
Providers who are Community Based Development Organizations (CBDOs) must
comply with the provisions of 24 CFR 570.204. For Activities that are eligible under 24
CFR 570.203 or 570.204, if otherwise eligible under section 570.203, the Provider will
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ensure that the guidelines of section 570.209 are followed, including the determination of
the appropriate level of public benefit, before obligating funds under this Agreement.
The Provider shall adhere to the applicable requirements contained in the
"Acknowledgement of Economic Development Activities", attached hereto and made a part
hereof as Appendix 2, if applicable.
SECTION X:
ADA COMPLIANCE
The Provider agrees to adhere to and be governed by all applicable requirements
of the laws listed below including, but not limited to, those provisions pertaining to
employment, provision of programs and services, transportation, communications, access
to facilities, renovations, and new construction.
The Americans with Disabilities Act of 1990 (ADA): Pub. L. 101-336, 104 Stat 327,
42 U.S.C. 12101-12213 and 547 U.S.C. Sections 225 and 611 including Title I,
Employment; Tittle II, Public Services; Title III, Public Accommodations and Services
Operated by Private Entities; Title IV, Telecommunications; and Title V, Miscellaneous
Provisions.
The Rehabilitation Act of 1973: 29 U.S.C. Section 794.
The Federal Transit Act, as amended: 49 U.S.C. Section 1612.
The Fair Housing Act as amended: 42 U.S.C. Sections 3601-3631.
The Provider must complete and submit the City's Disability Non-Discrimination
Affidavit (Affidavit). In the event the Provider fails to execute the City's Affidavit, or is
found to be in non-compliance with the provisions of the Affidavit, the City may impose
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such sanctions as it may determine to be appropriate including, but not limited to,
withholding of payments to the Provider under the Agreement until compliance and/or
cancellation, termination or suspension of the Agreement in whole or in part. In the event,
the City cancels or terminates the Agreement pursuant to this Section, the Provider shall
not be relieved of liability to the City for damages sustained by the City by virtue of the
Provider's breach of the Agreement.
SECTION XI:
ADDITIONAL CONDITIONS AND COMPENSATION
It is expressly understood and agreed by the parties hereto that monies
contemplated by this Agreement to be used for compensation originate from grants of
federal Community Development Block Grant funds and must be implemented in full
compliance with all of HUD's rules and regulations.
It is expressly understood and agreed that in the event of curtailment or non-
production of said federal grant funds, the financial sources necessary to continue to pay
the Provider compensation will not be available and that this Agreement will thereby
terminate effective as of the time that it is determined that said funds are no longer
available.
In the event of such determination, the Provider agrees that it will not look to, nor
seek to hold liable, the City or any individual member of the City Commission thereof
personally for the performance of this Agreement and all of the parties hereto shall be
released from further liability each to the other under the terms of this Agreement.
SECTION XII:
COMPLIANCE WITH LOCAL. STATE AND FEDERAL
REGULATIONS
The Provider agrees to comply with all applicable federal regulations as they may
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apply to program administration and to carry out each activity in compliance with the laws
and regulations as described in 24 CFR 570 Subpart K. Additionally, the Provider will
comply with all state and local laws and ordinances hereto applicable.
SECTION XIII:
RESTRICTIONS FOR CERTAIN RESIDENT ALIENS
Certain newly legalized aliens, as described in 24 CFR Part 49, are not eligible to
apply for benefits under covered activities funded by the Community Development Block
Grant Program. "Benefits" under this section means financial assistance, public services,
jobs and access to new or rehabilitated housing and other facilities made available under
activities funded by the CDBG Program. "Benefits" do not include relocation services and
payments to which displacees are entitled by law.
SECTION XIV:
CONFLICT OF INTEREST
The Provider covenants that no person under its employ who presently exercises
any functions or responsibilities in connection with Community Development funded
activities has any personal financial interests, direct or indirect, in this Agreement. The
Provider covenants that in the performance of this Agreement, no person having such
conflicting interest shall be employed. The Provider covenants that it will comply with all
provisions of 24 CFR 570.611 "Conflict of Interest", and the Federal, State, County and
City of Miami Beach statutes, regulations, ordinances or resolutions governing conflicts of
interest. The Provider shall disclose, in writing, to the City any possible conflicting interest
or apparent impropriety that is covered by the above provisions. This disclosure shall
occur immediately upon knowledge of such possible conflict. The City will then render an
opinion which shall be binding on both parties.
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SECTION XV:
REPORTING AND EVALUATION REQUIREMENTS
Maintaining credibility for the community development effort rests heavily on the
ability to produce an impact in income-eligible areas, through progress in accomplishing
scheduled activities. An effective method for maintaining program progress against a
previously established schedule is through program evaluation and reporting, which will
consist of both written reports and staff discussions on a regular basis. As required by
HUD, the City will conduct monitoring visits to the Provider as needed. The Provider also
assures prompt and efficient submission of the following:
A. Monthly Reports are due no later than the tenth (10th) day of the succeeding
month and shall include the request for payment when applicable. Contents of the
Monthly Report, attached hereto and made a part hereof as Appendix 3, shall
include but not necessarily be limited to, the following:
1. The Narrative Report.
2. The Financial Status Report, which shall include the request for payment and
documentation, as applicable.
3. The Client Profile Report.
The Narrative Report, Financial Status Report and Client Profile Report must each
contain (i) the month for which the Monthly Report is submitted, (ii) the date
submitted, and (iii) an original signature of the person responsible for the contents
of the Monthly Report.
B. Final Evaluation. Within twenty (20) days of contract completion, a final report
documenting how the Statutory National Objective and the eligibility requirements
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were met must be submitted by the Provider to the City's Community/Economic
Development Department for review and approval. The contents of same shall
include a cumulative total of the data submitted during the Program's operation.
Further, such report shall include statistical findings which depict Program
efficiency; i.e., the number of dollars spent, including non-CDBG funding sources,
to render actual service to Program recipients, and an overall evaluation of the
Program's effectiveness, and quantitative results. The final report will be evaluated
and the Provider will be notified if additional data is necessary or that the Activity is
considered "closed-out".
Other Reporting Requirements may be required by the City in the event of
Program changes, the need for additional information or documentation arises, and/or
legislative amendments are enacted. The Provider shall be informed, in writing, if any
changes become necessary.
Reports and/or requested documentation not received by the due date shall be
considered delinquent and shall be considered by the City, at its sole discretion, as
sufficient cause to suspend CDBG payments to the Provider.
SECTION XVI:
AUDIT AND INSPECTIONS
At any time during normal business hours and as often as City and/or Federal
Government representatives may deem necessary, there shall be made available to
representatives of the City and/or the Federal Government to review, inspect or audit all
records, documentation, and any other data relating to all matters covered by the
Agreement.
Audits shall be conducted annually and shall be submitted to the City 180 days after
the end of the Provider's fiscal year. Sub-recipients shall comply with the requirements and
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standards of OMB A-133, "Audits of Institutions of High Education and Other Non-Profit
Institutions" (as set forth in 24 CFR Part 45), or OMB Circular A-128, "Audits of State and
Local Governments" (as set forth in 24 CFR Part 44), as applicable. If this Agreement is
closed-out prior to the receipt of an audit report, the City reserves the right to recover any
disallowed costs identified in an audit after such close-out.
SECTION XVII:
INDEMNIFICATION AND INSURANCE
The Provider shall indemnify and hold harmless the City from any and all claims,
liability, losses and causes of action which may arise out of an act, omission, negligence
or misconduct on the part of the Provider or any of its agents, servants, employees,
contractors, patrons, guests, clients, licensees or invitees. The Provider shall pay all
claims and losses of any nature whatsoever in connection therewith and shall defend all
suits in the name of the City, when applicable, and shall pay all costs and judgements
which may issue thereon.
The Provider, through an insurance carrier, shall provide a General Liability Policy
with coverage for Bodily Injury and Property Damage, in the amount of $1 ,000,000 single
limit. The policy must include coverage for contractual liability to cover the above
indemnification. The City of Miami Beach shall be named as an additional insured followed
by the statement: "This coverage is primary to all other coverage carried by the City
covering this specific Agreement only." The Provider shall hold proof of Workers'
Compensation Coverage as per statutory limits of the State of Florida.
Automobile and vehicle coverage shall be required when the use of automobiles and
other vehicles are involved in any way in the performance of the Agreement.
The Provider shall submit to the City an ORIGINAL Certificate of Insurance. All
insurance companies must be rated B+ VI by A.M. Best.
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All insurance coverage shall be approved by the City's Risk Manager prior to the
release of any funds under this Agreement.
In the event evidence of such insurance is not forwarded to the City's Risk Manager
within thirty (30) days after the execution of this Agreement, this Agreement shall become
null and void and the City shall have no obligation under the terms thereof unless a written
extension of this thirty (30) day requirement is secured from the City Administration.
SECTION XVIII:
LIMITATION OF LIABILITY
The City desires to enter into this Agreement only if in so doing the City can place
a limit on City's liability for any cause of action for money damages due to an alleged
breach by the City of this agreement, so that its liability for any such breach never exceeds
the sum of $1 0,000. Provider hereby expresses its willingness to enter into this Agreement
with Provider's recovery from the City for any damage action for breach of contract to be
limited to a maximum amount of $10,000, less the amount of all funds actually paid by the
City to Provider pursuant to this Agreement.
Accordingly, Provider hereby agrees that the City shall not be liable to Provider for
damages in an amount in excess of $10,000, which amount shall be reduced by the
amount of the funding actually paid by the City to Provider pursuant to this Agreement, for
any action or claim for breach of contract arising out of the performance or nonperformance
of any obligations imposed upon the City by this Agreement. Nothing contained in this
subparagraph or elsewhere in this Agreement is in any way intended to be a waiver of the
limitation placed upon City's liability as set forth in Florida Statutes, Section 768.28.
SECTION XIX:
VENUE
This Agreement shall be enforceable in Miami-Dade County, Florida, and if legal
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action is necessary by either party with respect to the enforcement of any or all of the terms
or conditions herein, exclusive venue for the enforcement of same shall lie in Miami-Dade
County, Florida.
SECTION XX:
TERMINA TION
The City and the Provider agree:
A. This Agreement may be terminated in whole or in part for convenience and without
cause by either party hereto by written notice to the other party of such intent to
terminate at least thirty (30) days prior to the effective date of such termination.
However, if, in the case of a partial termination, the City determines that the
remaining portion of the Agreement will not accomplish the purposes of such
Agreement, the City may terminate such in its entirety.
B. The City may also place the Provider in default of this Agreement, and may suspend
or terminate this Agreement in whole, or in part, for cause.
1. "Cause" shall include, but not be limited to, the following:
a. Failure to comply and/or perform in a material way, as same shall be
determined by the City in its sole discretion, in accordance with the
terms of this Agreement, or any Federal, State, County or City of
Miami Beach statute or regulation.
b. Submitting reports to the City which are late, incorrect or incomplete
in any material respect.
c. Implementation of this Agreement, for any reason, is rendered
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impossible or infeasible.
d. Failure to respond in writing to any concerns raised by the City,
including substantiating documents when required/requested by the
City.
e. Any evidence offraud, mismanagement, and/or waste, as determined
by the City's monitoring of the sub-recipient, and applicable HUD rules
and regulations.
2. The City shall notify the Provider in writing when the Provider has been
placed in default. Such notification shall include (i) actions taken by or to be
taken by the City, such as withholding of payments; (ii) actions to be taken
by the Provider as a condition precedent to clearing the deficiency; and (iii)
a reasonable date for compliance, which shall be no more than fifteen (15)
days from notification date.
C. In the event of curtailment of, or regulatory constraints placed on, the funds by HUD,
this Agreement will terminate effective as of the time that it is determined such funds
are no longer available.
D. Costs of the Provider resulting from obligations incurred during a suspension or
after termination, are not allowable unless the City expressly authorizes them in the
notice of suspension or termination, or subsequent thereto. Other costs during
suspension or after termination which are necessary and not reasonably avoidable
are allowable if:
1. The costs resulting from obligations which were properly incurred before the
effective date of suspension or termination, are not in anticipation of it, and,
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in the case of termination, are noncancelable; and
2. The costs would be allowable if the award were not suspended or expired
normally at the end of the funding period in which the termination takes
effect.
E. Upon termination of the Agreement, the Provider and the City shall meet to discuss
the City's determination if any amounts are to be repaid to the City or if additional
amounts are due the Provider. At its sole discretion, the City may require Provider
to transfer any CDBG assets to the City pursuant to Section III herein.
SECTION XXI: NOTICES
All notices required under this Agreement shall be sent to the parties at the following
address, with copies to the Office of the City Attorney:
City:
Joanna Revelo, CDBG Projects Coordinator
Community/Economic Development Department
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
Provider:
Ms. Josefina Carbonell, President
Little Havana Activities and Nutrition Centers of Dade County, Inc.
700 S.W. 8th Street
Miami, FL 33130-3300
22
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by their duly authorized officials on the day and date first above indicated.
ATTEST:
THE CITY OF MIAMI BEACH, FLORIDA
~d' ~lU~
CITY CLERK
1/1141
MAYOR
WITNESSES:
-,
LITTLE HAVANA ACTlwtl SAND
NUTRITION CENTE~~/', DADE
,.---.., I .,'
COUNTY, INC. .//f/
,l/,
// ;.;
,/ i
AUTHO I 1G ~T
WITNESS
~4<J~
WIT SS
..~~IU::"'olA. c.~"~L. ~CLoWoII) .......,-
PRINT OR TYPE NAME AND TITLE OF
AUTHORIZED SIGNA TOR
98/CDBG
F:IDDHPI$ALL ICH ERYL IFORMSICDBGIFY98-99IEACHCNTRILHANC.AGR
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
-1iffl~ ~
23
APPENDIX 1
BUDGET SUMMARY
BUDGET ITEMIZATION
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CITY OF MIAMI BEACH
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
II MONTHLY NARRATIVE REPORT FISCAL YEAR 1998/99 II
m
Provider: LHANC
Reporting Period:
Project Name: Miami Beach Elderly Meals Program
Date Submitted:
Name of Person Submitting Report:
Signature:
Title:
Additional pages may be attached if more space is needed
1. Describe in narrative form the activities completed and/or services provided during this month's
reporting period. Use units of measure to quantify the accomplishments described.
2. If no accomplishments can be described for this month's reporting period, describe the efforts
undertaken to fulfill contract goals by program year end. Explain any organizational or other
problems which have affected the expenditure of CDBG funding.
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F:IDDHPI$ALL ICHERYL IFORMSICDBGIFY98-99IEACHCNTRIMNTHNARR.FRM
CITY OF MIAMI BEACH
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
HL Y NARRATIVE REPORT FISCAL YEAR 1998/99
m
Provider: LHANC
Reporting Period:
Project Name: Rainbow Intergenerational Day Care - Miami Beach
Date Submitted:
Name of Person Submitting Report:
Signature:
Title:
Additional pages may be attached if more space is needed
1. Describe in narrative form the activities completed and/or services provided during this month's
reporting period. Use units of measure to quantify the accomplishments described.
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undertaken to fulfill contract goals by program year end. Explain any organizational or other
problems which have affected the expenditure of CDBG funding.
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F:IDDHPI$ALLICHERYLIFORMSICDBGIFY98-99IEACHCNTRIMNTHNARR.FRM
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APPENDIX 4
SCHEDULE OF WORK TO BE COMPLETED
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CERTIFICATION REGARDING LOBBYING
Name of Recipient:
CITY OF MIAMI BEACH
Name of Sub-recipient:
Little Havana Activities and Nutrition Centers of Dade County, Inc.
Grant Program Name:
COMMUNITY DEVELOPMENT BLOCK GRANT
Grant Number:
Date:
B-98-MC-12-0014
f{)J(p/C,K
I I
The undersigned certifies, to the best of his or her knowledge and belief, that:
1, No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or any employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement.
2, If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or any employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL,
"Disclosure Form to Report Lobbying", in accordance with its instructions,
3, The undersigned shall require that the language of this certification be included in the award documents for
all sub-awards at all tiers (including sub-contracts, sub-grants, and contracts under grants, loans, and
cooperative agreements) and that all individuals receiving sub-awards shall certify and disclose accordingly,
Littl.e Ha. vana A ; iVi..T;O s and Nutrition
Centers of Dad' Co h!y,lnC,
/ I /
I I i
Sig t' ;i
, I / I
! . I,i ,
. ." / l ;
~' .
I
. /
J iotA. d....,,..,,...l&.L.&.. ~(l. ""IDU4T
Print Name and Title of Authorized
Signator
lol,-14~
Date
Page 1 of 1
CERTIFICATION OF
CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS
Name of Recipient:
CITY OF MIAMI BEACH
Name of Sub-recipient:
Little Havana Activities and Nutrition Centers of Dade County. Inc.
Grant Program Name:
COMMUNITY DEVELOPMENT BLOCK GRANT
Grant Number: B-98-MC-12-0014
Date: 10 )..k../ q ~
The Provider shall insert in the space provided below the site(s) expected to be used for the performance of work
under the grant covered by the certification:
Place of Performance (include street address, city, county, state, zip code for each site):
53~ tOLLI/J...s;, AV6vJ6 NlllM/!f~Aet../ ;::-L3~'fl39
/ J
~b3k J-/A RhJfl)(/j A v 6AJ J.i"", MIJ~-lIiG/)e~J r: C -3,] /4- /
a'3-~ ~ S7Jt.Et:.-r HIA/-tll1.64(lt"/' Fr 33'-7.?9
) ,
;' ,
l / \ j
L/U' ,
/
f IoJA d..Uo..u..L.L. ~~'D....-r
Print N me and TItle of Authorized
Signator
\01 t.l crf.
Date
Page 1 of 1
ACKNOWLEDGEMENT OF DISABILITY NONDISCRIMINATION AFFIDAVIT
CONTRACT REFERENCE CDBG CONTRACT YEAR 24. Fiscal Year 1998/99
NAME OF FIRM, CORPORATION, OR ORGANIZATION Little Havana Activities and Nutrition Centers of Dade
County, Inc,
AUTHORIZED AGENT COMPLETING AFFIDAVIT
~CI""'f=I"". 4...1M'U.1.1.
POSITION
~..."'~, 'Dolo."'" "r
PHONE NUMBER ~s) &."'&-0&&'7
I, l~u=u.a. ~"."""'l.&.... . being duly first sworn state:
That the above named form, corporation or organization is in compliance with and agrees to continue to comply with,
and assure that any subcontractor, or third party contractor under this project complies with all applicable requirements
of the laws listed below including, but not limited to, those provisions pertaining to employment, provision of programs
and services, transportation, communications, access to facilities, renovations, and new construction,
The Americans with Disabilities Act of 1990 (ADA): Pub, L. 101-336, 104 Stat 327,42 U,S,C. 12101-12213 and 547
U,S,C, Sections 225 and 611 including Title I, Employment; Tittle II, Public Services; Title III, Public Accommodations
and Services Operated by Private Entities; Title IV, Telecommunications; and Title V, Miscellaneous P~ovisions,
The Rehabilitation Act of 1973: 29 U,S,C, Section 794,
The Federal Transit Act, as amended: 49 U,S,C, Section 1612,
The Fair Housing Act as amended: 42 U,S,C, Section 3601-3631,
SUBSCRIBED AND SWORN TO (or affirmed) before me on
IO/4P/,,&
(Date)
by
~O,"~C::\I.L6. r~, eo,.,,,..,-,,,,
(Affiant)
He/She is personally known to me or has presented
as identification,
r-:<-"
," '\..."
.I..'...~'".. -.' .
.....J;.),."> ';
~ .~' ;;'
L!ViY,: .... ,
. : ~.....- ..........-..,." -'. ,..~,.., .-
. . '. "'" <'~":, r. ~".. "~'';'''''''''l
(Serial Nuroher)
(Expiration Date)
Notary Public
(State) Notary Seal
The City of Miami Beach will not award a contract to any firm, corporation or organization that fails to complete and submit
this Affidavit with the firm, corporation or organization's bid or proposal or fails to have this Affidavit on file with the City
of Miami Beach,
Page I of I
ATTACHMENTS
CITY OF MIAMI BEACH
LOW AND MODERATE HOUSEHOLD INCOME LIMITS
CITY OF MIAMI BEACH
INCOME SUMMARY DATA
CITY OF MIAMI BEACH
PERCENTAGE OF LOW/MODERATE INCOME PERSONS
SECTION 3 CLAUSE
EQUAL EMPLOYMENT OPPORTUNITY CLAUSE FOR
CONTRACTS SUBJECT TO EXECUTIVE ORDER 11246
CITY OF MIAMI BEACH
LOW AND MODERATE HOUSEHOLD INCOME LIMITS
tEFFECTIVE: 3/15/97}
A low income or a moderate income household is defined as: a household having an
income equal to, or less than, the limits cited below. Individuals who are unrelated but are
sharing the same household shall each be considered as one person households,
I HOUSEHOLD SIZE I MODERA TE INCOME'" I LOW INCOME"'''' I
1 PERSON 25,000 15,600
2 PERSONS 28,550 17,850
3 PERSONS 32,100 20,050
4 PERSONS 35,700 22,300
5 PERSONS 38,550 24,100
6 PERSONS 41 ,400 25,850
7 PERSONS 44,250 27,650
8 PERSONS 47,100 29,450
* 80% of Median Income
** 50% of Median Income
SOURCE: U.S. Department of Housing & Urban Development
CPD Advisory Letter 97-05, Dated March 15, 1997
Page 1 of 1
CITY OF MIAMI BEACH - LOW/MODERATE INCOME DATA
DATA PROVIDED BY U.s. HUD MEMORANDUM "CDBG 1990 CENSUS
INCOME SUMMARY DATA" (~- JULY 2.1993
FLAMINGO TARGET AREA
I CENSUS TRACT I TOTAL UM PERSONS I TOTAL PERSONS I % LOW/MOD I
40,00-5 310 448 69.20
41.01-1 614 757 81.11
41,01-2 2,137 4,002 53.40
41 ,01-3 810 1,511 53.61
42 10,042 13,736 73.11
43 6,728 9,582 70.21
44 10,774 13,244 81.35
45 1,768 2,307 76.64
I TOTAL I 33,183 I 45,587 I 73% UM I
NORMANDY ISLE TARGET AREA
I CENSUS TRACT I TOTAL L/M PERSONS I TOTAL PERSONS I % LOW/MOD I
39.05-2 2,408 3,346 71.97
39.05-4 2,401 3,071 78.18
TOTAL 4,809 6,417 75% U...
NORTH SHORE TARGET AREA
CENSUS TRACT TOTAL L/M PERSONS TOTAL PERSONS % LOW/MOD
39.01-1 603 1,036 58.20
39.01-2 620 836 74.16
39.01-3 407 468 86.97
39.01-4 518 772 67.10
39.01-5 1,593 2,256 70.61
39.01-6 1,581 2,240 70.58
39.02-1 704 897 78.48
39.02-2 876 1,187 73.80
39.02-3 211 211 100.00
39.02-4 1,564 2,097 74.58
I TOTAL I 8,677 I 12,000 I 72% UM I
CITY OF MIAMI BEACH
PERCENT AGE OF LOW /MODERATE INCOME PERSONS
BY CENSUS TRACT AND BLOCK GROUP
CENSUS - BLOCK % LOW/MOD CENSUS BLOCK % LOW/MOD
TRACT GROUP PERSONS TRACT GROUP PERSONS
39.01 1 58.20 43 1 73.77
39.01 2 74,16 43 2 73.43
39.01 3 86.97 43 3 81.18
39.01 4 67.10 43 4 85.54
39.01 5 70,61 43 5 61.06
39.01 6 70.58 43 6 69.78
39,01 7 22.96 43 7 60.96
39.02 1 78.48 44 1 78.72
39.02 2 73,80 44 2 87.88
39.02 3 100,00 44 3 89.67
39.02 4 74.58 44 4 82,29
39.02 5 44,54 44 5 94.40
39.02 9 39.86 44 6 89.98
39.05 1 40.73 44 7 75.38
39.05 2 71. 97 44 8 63.04
39.05 3 31.15 45 1 78,33
39.05 4 78.18 45 2 73.73
39.06 6 0.00 45 9 0.00
39,06 7 14.43 45,99 0.00
39.06 8 11.75 45.99 9 0,00
40 1 45.63
40 2 31.25
40 3 22.55
40 4 10.54
40 5 69.20
40 6 22.80
40 7 15,01
40 8 32.08
41.01 1 81.11
41.01 2 53.40
41.01 3 53.61
41.01 4 41. 80
41.01 5 7.34
41,02 1 28.51
41. 02 2 20,51
42 1 85,58
42 2 74.53
42 3 83.37
42 4 0.00
42 5 75.90
42 6 79,68
42 7 56,65
Source: 1990 Census Special Tab Tape, State of Florida (6/21/93)
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SECTION 3 CLAUSE
A. The work to be performed under this contract is on a project assisted under a
program providing direct Federal financial assistance from the Department of
Housing and Urban Development and is subject to the requirements of Section 3
of the Housing and Urban Development Act of 1968, as amended, 12 U.S,C. 1701u.
Section 3 requires that to the greatest extent feasible, opportunities for training and
employment be given to lower income residents of the project area, and contracts
for work in connection with the project be awarded to business concerns which are
located in, or owned in substantial part by persons residing in the area of the
project.
B. The parties to this contract will comply with the provisions of said Section 3 and the
regulations issued pursuant thereto by the Secretary of Housing and Urban
Development set forth in 24 CFR 135.20, and all applicable rules and orders of the
Department issued thereunder prior to the execution of this contract. The parties
to this contract certify and agree that they are under no contractual or other
disability which would prevent them from complying with these requirements.
C, The contractor will send to each labor organization or representative of workers with
which he has a collective bargaining agreement or other contract or understanding,
if any, a notice advising the said labor organization of workers' representative of his
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SECTION 3 CLAUSE
(Continued)
commitments under this Section 3 Clause and shall post copies of the notice in
conspicuous places available to employees and applicants for employment or
training.
D. The contractor will include this Section 3 Clause in every subcontract for work in
connection with the project and will, at the direction of the applicant for or recipient
of Federal financial assistance, take appropriate action pursuant to the subcontract
upon a finding that the subcontractor is in violation of regulations issued by the
Secretary of Housing and Urban Development, 24 CFR 135.20. The contractor will
not subcontract with any subcontractor where it has notice or knowledge that the
latter has been found in violation of regulations under 24 CFR 135.20, and will not
let nay subcontract unless the subcontract has first provided it with a preliminary
statement of ability to comply with the requirements of these regulations.
E. Compliance with the provisions of Section 3, the regulations set forth in 24 CFR
135.20, and all applicable rules and orders of the Department issued thereunder
prior to the execution of the contract, shall be a condition of the Federal financial
assistance provided to the project, binding upon the applicant or recipient for such
assistance, its successors, and assigns. Failure to fulfill these requirements shall
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subject the applicant or recipient, its contractors and subcontractors, its successors,
and assigns to those sanctions specified by the grant or loan agreement or contract
through which Federal assistance is provided, and to such sanctions as are
specified by 24 CFR 135,20.
Page 3 of 3
EQUAL EMPLOYMENT OPPORTUNITY CLAUSE
FOR CONTRACTS SUBJECT TO EXECUTIVE ORDER 11246
The applicant hereby agrees that it will incorporate or cause to be incorporated into
any contract for construction work, or modification thereof, as defined in the regulations of
the Secretary of Labor at 41 CFR Chapter 60, which is paid for in whole or in part with
funds obtained from the Federal Government or borrowed on the credit of the Federal
Government pursuant to a grant, contract, loan insurance, or guarantee, or undertaken
pursuant to any Federal program involving such grant, contract, loan, Insurance, or
guarantee, the following equal opportunity clause:
During the performance of this contract, the contractor agrees as follows:
(1) The contractor will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, or national origin. The contractor
will take affirmative action to ensure that applicants are employed, and that
employees are treated during employment without regard to their race, color,
religion, sex, or national origin. Such action shall include, but not be limited to the
following: employment, upgrading, demotion, or transfer; recruitment or recruitment
advertising; layoff or termination; rates of payor other forms of compensation; and
selection for training, including apprenticeship. The contractor agrees to post in
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EQUAL EMPLOYMENT OPPORTUNITY CLAUSE
FOR CONTRACTS SUBJECT TO EXECUTIVE ORDER 11246
(Continued)
conspicuous place, available to employees and applicants for employment, notices
to be provided setting forth the provision of this nondiscrimination clause.
(2) The contract will, in all solicitations or advertisements for employees placed by or
on behalf of the contractor, state that all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex or national
origin,
(3) The contractor will send to each labor union or representative of workers with which
he has a collective bargaining agreement or other contract or understanding, a
notice to be provided advising the said labor union or workers' representative of the
contractor's commitments under this section, and shall post copies of the notice in
conspicuous places available to employees and applicants for employment.
(4) The contractor will comply with all provisions of Executive Order 11246 of
September 24, 1965, and of the rules, regulations, and relevant orders of the
Secretary of Labor.
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