2002-24753 Reso
RESOLUTION NO. 2002-24753
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, SETTING A PUBLIC HEARING FOR MARCH 20,
2002, TO CONSIDER, PURSUANT TO SECTION 255.20(10), FLORIDA
STATUTES, AND CHAPTER 2, ARTICLE VI, DIVISION 3, SECTION 2-367 (e)
OF THE MIAMI BEACH CITY CODE, RESPECTIVELY, A WAIVER, BY 5nTHS
VOTE, OF THE COMPETITIVE BIDDING REQUIREMENT, FINDING SUCH
WAIVER TO BE IN THE BEST INTEREST OF THE CITY; SPECIFICALLY, TO
CONSIDER THE AWARD OF A CONSTRUCTION CONTRACT FOR THE
CONSTRUCTION OF THE SUNSET HARBOUR NEIGHBORHOOD
DRAINAGE IMPROVEMENTS PROJECT, WITH AN ESTIMATED PROJECT
COST BETWEEN $300,000 AND $400,000, TO RIC-MAN INTERNATIONAL,
INC.; IF APPROVED, AUTHORIZING THE APPROPRIATION OF SUCH
FUNDS FROM THE SERIES 2000 STORMWATER BOND FUND 428 AND
STORMWATER UTILITY OPERATING FUND 427.
WHEREAS, modifications to the existing stormwater drainage system are required to
provide adequate drainage to the Sunset Harbour Neighborhood; and
WHEREAS, the City's drainage consultant, CH2M Hill, was tasked with the design and
permitting of proposed improvements to the existing drainage system on Sunset Harbour
Drive and 20th Street, in order to alleviate existing flooding condiitons; and
WHEREAS, drainage problems also exist in the 1800 block of Alton Road, a State
Road maintained by the State of Florida Department of Transportation (FDOT); and
WHEREAS, FDOT officials have designed and are planning to construct a drainage
improvements project in the 1800 block of Alton Road during the same time period; and
WHEREAS, FDOT officials have been working very closely with City staff to minimize
construction time and disruption to the community during the construction of these two
projects, which are close in proximity and similar in nature, during the same time period; and
WHEREAS, in prosecuting the work on the Sunset Harbour Neighborhood Drainage
Improvements Project, it is in the best interest of the City to utilize the same contractor as
FDOT is utilizing on the Alton Road Drainage Improvement Project; primarily for the reasons
set forth in the preceding 'Whereas" clause of this Resolution; and
WHEREAS, FDOT is planning to construct the drainage improvements in the 1800
Block of Alton Road under an existing contract with Ric-Man International, Inc. for the repair
and upgrade of drainage systems at various locations in Miami-Dade County; and
WHEREAS, pursuant to Section 255.20, Florida Statutes, and procedures established
in the City of Miami Beach Procurement Ordinance specifically, (Chapter 2, Article VI, Division
3, Section 2-367( e) of the City Code), the Mayor and City Commission may, by the 517ths vote,
waive the competitive bidding requirement; and
WHEREAS, pursuant to Section 255.20{a){10), Florida Statutes, and in order to
consider the waiver of competitive bidding pursuant to the procedures in the City's
Procurement Ordinance, and award the aforestated construction contract to Ric-Man
International, Inc., for the construction work pursuant to the Sunset Harbour Neighborhood
Drainage Improvements Project, said Project having an estimated cost of construction
between $300,000 - $400,000, the Mayor and City Commission are required to hold a public
hearing to consider the aforestated request.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that a public hearing to
consider, pursuant to Section 255.20 (10), Florida Statutes, and Chapter 2, Article VI, Division
3, Section 2-367(e) of the Miami Beach City Code, respectively, the waiver of the competitive
bidding requirement, to consider the award of a construction contract for the construction of
the Sunset Harbour Neighborhood Drainage Improvements Project, with an estimated Project
cost between $300,000 - $400,00, to Ric-Man International, Inc., is hereby called to be held
before the Mayor and City Commission in their Chambers on the Third Floor of City Hall, 1700
Convention Center Drive, Miami Beach, Florida, on March 20, 2002 at 2:15 i.m., and the
City Clerk is authorized and directed to publish appropriate Public Notice of the said Public
Hearing in a newspaper of Miami Beach, at which time and place all interested parties will be
heard.
PASSED and ADOPTED this.20th day of February
,2002
ATTEST:
MAYOR
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
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Condensed Title:
Resolution of the Mayor and City Commission setting a public hearing to consider formally waiving by
5/7ths vote competitive bidding requirements with respect to the award of a construction contract for the
construction of the Sunset Harbour Drainage Improvements project, and if approved, the appropriation of
required funds.
Issue:
Shall the Mayor and City Commission set a public hearing to consider the waiver of competitive bidding
requirements and award a contract for the construction of the Sunset Harbour Neighborhood Drainage
Improvements Project to Ric-Man International, Inc. and if approved, appropriate an amount not to exceed
$400,000 for such construction?
Item Summary/Recommendation:
The Administration recommends contracting corrective drainage work in the Sunset Harbour area and
requests the Mayor and City Commission waive the standard bidding requirements in order to expedite the
performance of the work due to the following:
. The stormwater drainage improvements which were constructed in 1996 did not resolve the
stormwater drainage problems which existed in the Sunset Harbour neighborhood and severe flooding
often occurs.
· Design plans have been developed for the modifications to the existing Stormwater Drainage System
which must be constructed prior to the rainy season, and competitive bidding will risk the work being
done in the middle of the rainy season.
· The FDOT is utilizing a contractor with excellent references and reputation to perform work of a similar
nature in the same neighborhood; therefore, it is in the best interest of the City to have both projects
performed by a single contractor.
· The use of a single contractor for both projects streamlines the construction process; minimizes
construction time and, therefore, traffic impacts and disruption to the community; allows construction to
begin before the start of the rainy season; and provides potential savings in the contract due to
mobilization and overhead costs spread out to both jobs (FDOT and City.)
The City also requests appropriation of funds, in an amount not to exceed $380,870 from the Series 2000
Stormwater Bond Funds and $19,130 from the Stormwater Utility Operating Fund.
Advisory Board Recommendation:
I N/A
Financial Information:
Amount to be expended:
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Finance Dept.
Series 2000 SW Bond Fund 428
Stormwater Utility Oper. Fund 427
Source of
Funds:
AGENDA ITEM C 7 5
DATE ::J.-J.o-tJ;J..
C IT Y 0 F M fA M I B E A C H
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CITY HAil 1700 CONVFNTION r,FNTFR nRIVF MIAMI RFACH FI ORlnA ~~1~~
To:
From:
Subject:
COMMISSION MEMORANDUM NO.
Date: February 20, 2002
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez ,_ ~
City Manager d" - d
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, SETTING A PUBLIC HEARING FOR
MARCH 20, 2002, TO CONSIDER, PURSUANT TO SECTION 255.20(10),
FLORIDA STATUTES, AND CHAPTER 2, ARTICLE VI, DIVISION 3,
SECTION 2-367 (e) OF THE MIAMI BEACH CITY CODE, RESPECTIVELY,
A WAIVER, BY 5/7THS VOTE, OF THE COMPETITIVE BIDDING
REQUIREMENT, FINDING SUCH WAIVER TO BE IN THE BEST
INTEREST OF THE CITY; SPECIFICALLY, TO CONSIDER THE AWARD
OF A CONSTRUCTION CONTRACT FOR THE CONSTRUCTION OF THE
SUNSET HARBOUR NEIGHBORHOOD DRAINAGE IMPROVEMENTS
PROJECT, WITH AN ESTIMATED PROJECT COST BETWEEN $300,000
AND $400,000, TO RIC-MAN INTERNATIONAL, INC.; IF APPROVED,
AUTHORIZING THE APPROPRIATION OF SUCH FUNDS FROM THE
SERIES 2000 STORMWA TER BOND FUND 428 AND STORMWA TER
UTILITY OPERATING FUND 427.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
FUNDING:
Funding is available from the Series 2000 Stormwater Bond Funds and the Stormwater
Utility Operating Fund 427 for this project.
ANALYSIS:
In 1996, the Sunset Harbour Streetscape Project was constructed, which included a
complete modification of the stormwater drainage system in the area bounded by 20th
Street, Purdy Avenue, Dade Blvd. and Alton Road. Pursuant to the construction of the
Project and partly due to the water quality level of service restrictions imposed by DERM,
the stormwater drainage improvements which were constructed did not resolve the
stormwater drainage problems which existed in the Sunset Harbour neighborhood. In fact,
during high tide events, especially when compounded by severe rain events, severe
flooding occurs.
Commission Memorandum
February 20, 2002
Sunset Harbour Drainage Improvements
Page 2
In response to citizen complaints, the City issued Task Order No. 26 to the City's drainage
consultant, CH2M Hill, under an existing contract, to develop a citywide Stormwater
Management Program, to design and permit proposed improvements to the existing
drainage system on Sunset Harbour Drive and 20th Streets in order to alleviate the flooding
situation. The proposed design included the modification of three drainage well structures
by installing appropriate pollution reduction boxes and modifying elevations of various
pipes at the following locations:
· In Island View Park at the intersection of Dade Boulevard and Purdy Avenue (Sunset
Harbour Drive)
. At the entrance to the Marina located at the intersection of Purdy Avenue and 18th
Street
. In the median strip at the intersection of 20th Street and West Avenue
The proposed structures will allow for overflow onto the existing outfalls, which are
connected to the existing drainage wells. Additionally, the existing drainage wells, which
have by this time become clogged with debris, are to be redeveloped. Under the original
design, the proposed improvements included a one-year observation period to ensure
adequate function of the new drainage structures and the ability to retrofit the new
structures with a pumping system at a later date should the City determine that pumping
is required.
However, in meetings with the Sunset Harbour Task Force, the City agreed to fund at least
one pumping system at the entrance to the Marina located at the intersection of Purdy
Avenue (Sunset Harbour Drive) and 18th Street (the location which currently experiences
the greatest flooding problems).
At the same time, numerous complaints have been received regarding drainage problems
in the 1800 block of Alton Road (southbound). The Public Works Department has been
working closely with FDOT Officials in order to determine the cause of the flooding
problems and in obtaining an acceptable solution. At the City's request, FDOT Officials
have designed drainage improvements, including a Storrnwater Pumping Station, to be
added to the existing drainage well currently located in the Alton Road median strip.
The existing pavement conditions at the location are severely deteriorated due to the
ongoing flooding problems, especially during high tide events. Therefore, the FDOT project
is to include the milling and resurfacing of southbound Alton Road from 20th Street to Dade
Boulevard.
Because the City and FDOT projects involve underground drainage structures, pumping
station and piping, it is of the utmost that the construction work be started as soon as
possible to minimize the impacts of the rainy season. In order to install at least one
pumping system at the Marina, the already completed design of the drainage structures
had to be expanded to include electrical and mechanical design of the pump station.
Commission Memorandum
February 20, 2002
Sunset Harbour Drainage Improvements
Page 3
In an effort to provide prompt response and to streamline the construction process, FDOT
officials have been working very closely with City staff to determine the best approach to
the construction of these projects during the same time period. The main objective is to
minimize construction time and disruption to the community.
FDOT is planning to construct the drainage improvements in the 1800 block of Alton Road
under an existing contract with Ric-Man International, Inc. for the repair and upgrade of
drainage systems at various locations in Miami-Dade County. Due to the similar nature of
the two projects, the proximity of the two project sites, and the urgent nature of the Sunset
Harbour Drainage Improvements Project, it is in the best interest of the City to utilize the
same contractor for the construction of both projects. Additionally, Ric-Man International
Inc. has previously performed construction work for both the City of Miami Beach and
FOOT and good references have been received from both City staff and FDOT officials
regarding the quality of their workmanship and ability to perform the required work in a
timely and efficient manner.
Pursuant to Section 255.20, Florida Statutes, generally, a county, municipality, special
district, or other political subdivisions of the State of Florida seeking to construct or improve
a public building, structure, or other public construction works must competitively bid each
project with a total project cost of more than $200,000. However, notwithstanding the
preceding, the provision of the Statute, and competitive bidding, may be waived pursuant
to certain exceptions prescribed in the Statute; among them, when the governing body of
the local government determines, upon consideration of specific substantive criteria and
administrative procedures, that it is in the best interest of the local government body to
award the project according to procedures established by and expressly set forth in a
charter, ordinance, or resolution of the local government adopted prior to July 1, 1994.
Accordingly, the City of Miami Beach Procurement Ordinance - specifically, Chapter 2,
Article VI, Division 3, Section 2-367(e) therein - establishes procedures by which the
Mayor and City Commission may waive competitive bidding.
Accordingly, pursuant to Section 255.20(a)(10), Florida Statutes, and in order to consider
the waiver of competitive bidding and award the aforestated construction contract to Ric-
Man International, Inc., for construction work pursuant to the Sunset Harbour
Neighborhood Drainage Improvements Project, said project having an estimated cost
between $300,000 - $400,000, the Administration herein respectfully requests that the
Mayor and City Commission schedule a public hearing for the March 20, 2002, City
Commission meeting, and further direct the City Clerk to publish notice of same at least 14
days prior to said public hearing.
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