98-22747 RESO
RESOLUTION NO.
98-22747
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
MA YOR AND CITY CLERK TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT WITH THE NUMBER-ONE RANKED
FIRM, TOM GRABOSKI ASSOCIATES, INe., PURSUANT TO
REQUEST FOR PROPOSALS NO. 134-96/97, FOR PROVIDING
ENVIRONMENTAL GRAPHICS AND DESIGN SERVICES AND
ENGINEERING SERVICES FOR THE MIAMI BEACH
CONVENTION CENTER SIGNAGE PROGRAM, IN THE AMOUNT
OF $68,000, FOR THE CITYWIDE AND EXTERIOR MARQUEE
SIGNAGE AND INTERIOR AND ADA SIGNAGE PROGRAM.
WHEREAS, the City recognizes the need for the Miami Beach Convention Center Signage
Program; and
WHEREAS, pursuant to Request for Proposals No. 134-96/97 for providing Environmental
Graphics and Design Services and Engineering Services for the Miami Beach Convention Center
Signage Program, issued on September 19, 1997, responses were received and opened on November
6, 1997; and
WHEREAS, on February 4, 1998, as recommended by the City Manager and the appointed
Evaluation Committee, the Mayor and the City Commission selected the proposal submitted by Tom
Graboski Associates, Inc. as the top-ranked proposal; and
WHEREAS, based upon negotiations held on March 24, 1998, the Administration and Tom
Graboski Associates, Inc. have negotiated the attached Professional Services Agreement in the
amount of $68,000 (the bid proposal was $83,500), to prepare the Miami Beach Convention Center
Citywide and exterior marquee signage and interior and ADA signage program; and
WHEREAS, upon completion of Phase I, the Administration may continue with Phase II.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the Mayor and City Clerk to execute the attached Professional
Services Agreement, in the amount of $68,000, for the Citywide and exterior marquee signage and
interior and ADA signage program with the Number-One Ranked Firm, Tom Graboski Associates,
Inc" pursuant to Request for Proposals No. 134-96/97 for Providing Environmental Graphics
Signage Design and Engineering Services for the Miami Beach Convention Center Signage
Program.
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CITY CLERK
PASSED and ADOPTED this 20thday of ~.~.~ ~.". y.J~ 998.
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APPROVED AS TO liMA YOR
FORM & LANGUAGE
& FOR EXECUTION
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F:\CMGR\$ALL\COMMEMO.98\COMMSIGN.RES
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ity Attorney
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MI.A.MI BEACH, FLORIDA 33139
http:\\e;.miami-beach.f1.LJ5
COMMISSION MEMORANDUM NO.
~9~
TO:
Mayor Neisen O. Kasdin and
Members of the City Co
DATE: May 20, 1998
FROM:
Sergio Rodriguez
City Manager
SUBJECT:
A RESOLU ON OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE A PROFESSIONAL SERVICES
AGREEMENT WITH THE NUMBER-ONE RANKED FIRM, TOM
GRABOSKI ASSOCIATES, INC., PURSUANT TO REQUEST FOR
PROPOSALS NO. 134-96/97, FOR PROVIDING ENVIRONMENTAL
GRAPHICS AND DESIGN SERVICES AND ENGINEERING SERVICES
FOR THE MIAMI BEACH CONVENTION CENTER SIGNAGE
PROGRAM, IN THE AMOUNT OF $68,000, FOR THE CITYWIDE AND
EXTERIOR MARQUEE SIGNAGE AND INTERIOR AND ADA SIGNAGE
PROGRAM.
ADMINISTRA TION RECOMMENDATION:
Approve the Resolution,
FUNDING:
Funds are available from the Convention Center Account No, 440.0442,000312
BACKGROUND:
The City of Miami Beach solicited proposals from environmental graphics/signage
design/engineering fIrms to prepare construction bid documents for exterior marquee-type signs,
a citywide signage plan directing visitors throughout the City to the Convention Center area, and
FUNDING APPROVED
//\ i /
.'.- \/'1
Managemehvan'd Budget
.'! /
:;-'
AGENDA ITEM L I I
DATE 5- '2.0 - 93
I
an interior wayfinding and graphics package for the interior of the Convention Center, The
selected firm will be working with the schematic program submitted by Wallace Roberts Todd in
their master plan for the area. That plan was approved conceptually by the Tourism and
Convention Center Expansion Authority (TCCEA), The interior package is intended to improve
the functionality and aesthetics of the Center and to bring the facilities into compliance with the
Americans with Disabilities Act (ADA),
Two responses to the Request for Proposals were received from: E,N, Becharnps and Associates,
Inc./Peter Muller-Munk Associates; and from Torn Graboski Associates, Inc.
(Graboski)/Bermello, Ajamil & Partners, Inc. Subsequent to the evaluation committee and City
Manager's recommendations, the City Commission awarded the contract on February 4, 1998,
to the team of Torn Graboski Associates, Inc./Bermello, Ajamil & Partners, Inc,
Subsequent to the Commission approval, a meeting was held on March 24, 1998, with the
following attendees:
Torn Graboski, Torn Graboski Associates, Inc,
Mayra Diaz Buttacavoli, Assistant City Manager
Mike Alvarez, Public Works
Doug Tober, SMG/Miami Beach Convention Center
Steve Clark, SMG/Miami Beach Convention Center
At this time, the scope of the project as well as the fees were discussed. Based on discussions,
Graboski was asked to resubmit lower fee proposals for the two projects. On March 30, 1998,
a revised fee proposal was received from Graboski, reducing the citywide and exterior marquee
design fee from the original proposal of $38,500 to $30,000, and the interior and ADA design fee
from the original proposal of $45,000 to $38,000,
ANAL YSIS:
At this time, the Administration is in agreement with the fee proposal of $68,000 for the
development of construction documents for the citywide and marquee signage package and interior
and ADA signage program. Phase I of the project will encompass the citywide and exterior
marquee design, Phase II will include the interior and ADA signage design, Phase II of the
project will not commence until Phase I is satisfactorily completed,
CONCLUSION:
The Mayor and Commission should approve the Professional Services Agreement for $68,000 for
the development of construction documents for the Citywide and marquee signage package for the
Convention Center area, and Convention Center interior and ADA signage program,
SR:.DT:jf
Attachments
F:\CMGR\$ALL \COMMEMO. 98\COM2SIGN.415
2
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH, FLORIDA
AND TOM GRABOSKI ASSOCIATES, INC.
FOR PROFESSIONAL ENVIRONMENTAL GRAPHICS AND SIGNAGE DESIGN AND
RELATED ENGINEERING SERVICES
FOR THE MIAMI BEACH CONVENTION CENTER SIGNAGE PROGRAM,
FOR THE CITYWIDE AND EXTERIOR MARQUEE SIGNAGE PROGRAM,
AND ADA SIGNAGE PROGRAM
THIS AGREEMENT made this :2 Otf,. day of (A4 ' 1998 by and between
the CITY OF MIAMI BEACH, FLORIDA (City), which term shall include its officials,
sClccessors, legal representatives, and assigns, and TOM GRABOSKI ASSOCIATES, INC.
(Consultant),
City Manager:
SECTION 1
DEFINITIONS
This written Agreement between the City and the Consultant.
"City Manager" means the Chief Administrative officer of the City,
For the purposes of this Agreement, Consultant shall be deemed to be
an independent contractor, and not an agent or employee of the City,
Final Acceptance: "Final Acceptance" means notice from the City to the Consultant that the
Agreement:
Consultant:
Consultant's Services are complete as provided in Section 2 of this
Agreement.
Fixed Fee:
Project
Coord i nator:
Proposal
Documents:
Risk Manager:
Services:
Termination:
Task:
Fixed amount paid to the Consultant to allow for its costs and margin of
profit.
An individual designated by the City Commission to coordinate, direct
and review on behalf of the City all technical matters involved in the
Scope of Work and Services,
Proposal Documents shall mean the a) Request for Proposals No, 134-
96/97 (RFP No, 134-96/97) for providing Environmental Graphics and
Signage Design and Related Engineering Services for the Miami Beach
Convention Center Signage Program, issued by the City, in
contemplation of this Agreement, together with all amendments, and b)
the Consultant's proposal and response (Proposal) which is incorporated
by reference in this Agreement and made a part hereof,
The Risk Manager of the City, with offices at 1700 Convention Center
Drive, Third Floor, Miami Beach, Florida 33139,
All services, work and actions by the Consultant performed pursuant to
or undertaken under this Agreement described in Section 2,
Termination of Consultant's Services as provided in Section 4,9 of this
Agreement.
A discrete portion of the Scope of Services to be accomplished by the
Consultant, as described in Section 2 below, if directed and authorized,
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SECTION 2
SCOPE OF WORK AND SERVICES REQUIRED
The scope of work for this project to be performed by the Consultant is set forth in Exhibit
"A," entitled "Scope of Services", (Services)
SECTION 3
COMPENSATION
3.1
FEE
Consultant shall be compensated for the Services performed herein on a fixed fee basis
not to exceed Sixty-Eight Thousand and 00/100 Dollars ($68,000) as follows: Thirty Thousand
and 00/100 Dollars ($30,000), for the Citywide Directional Signage and On-Site Exterior
Convention Center Marquees, and Thirty-Eight Thousand and 00/100 Dollars ($38,000), for
the ADA Interior Sign Program,
3.2
METHOD OF PAYMENT
Payment shall be made monthly to the Consultant pursuant to invoices or other
submissions by the Consultant which detail or represent the completion of those phases of the
Project, as set forth in Exhibit "A".
Specific milestones shall include the submission of an invoice documenting the
completion of the proportion of the Services performed in each phase of the Project. All
submissions shall contain a statement that the items set forth therein are true and correct and
in accordance with the Agreement. Payments shall be made within 30 days of submission of
the invoice or report to the City,
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4.1
SECTION 4
GENERAL PROVISIONS
RESPONSIBILITY OF THE CONSULTANT
With respect to the performance of the Services, the Consultant shall exercise that
degree of skill, care, efficiency and diligence normally exercised by recognized professionals
with respect to the performance of comparable Services, In its performance of the Services,
the Consultant shall comply with all applicable laws and ordinances, including but not limited
to applicable regulations of the City, County, State, Federal Government, ADA, EEO
Regulations and Guidelines,
4.2
PUBLIC ENTITY CRIMES
State of Florida Form PUR 7068, Sworn Statement under Section 287,133(3)(a) Florida
Statute on Public Entity Crimes as available with the office of the City Clerk, shall be filed by
Consultant.
4.3
PROIECT MANAGEMENT
The Consultant shall appoint a qualified individual acceptable to the City to serve as
Project Manager for the Services who shall be fully responsible for the day-to-day activities
under this Agreement and who shall serve as the primary contact for the City's Project
Coordinator.
4.4
DURATION AND EXTENT OF AGREEMENT
The term of this Agreement shall be for a period of eight (8) months from the date of
this Agreement. Provided, however, that as to any Additional Services requested by the City,
within such eight (8) month period, such Services may be completed beyond such eight (8)
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month period, and as mutually agreed to In writing by the parties, prior to their
commencement. Schedule IS contingent upon timely FDOT and City approval
processes,
TIME OF COMPLETION
The Services to be rendered by the Consultant shall be commenced upon receipt of a
written Notice to Proceed from the City subsequent to the execution of this Agreement.
A reasonable extension oftime shall be granted in the event the work of the Consultant
4.5
is delayed or prevented by the City or by any circumstances beyond the reasonable control
of the Consultant, including weather conditions or acts of God which render performance of
the Consultant's duties impracticable,
4.6
NOTICE TO PROCEED
Unless directed by the City otherwise, the Consultant shall proceed with the work only
upon issuance of a Notice to Proceed by the City,
OWNERSHIP OF DOCUMENTS AND EQUIPMENT
All documents prepared by the Consultant pursuant to thIS Agreement are related
exclusively to the Services described herein, and are intended or represented for ownership
4.7
by the City, Any reuse shall be approved by the City,
IN DEMN I FICA TION
Consultant agrees to indemnify and hold harmless, the City of Miami Beach and its
officers, employees and agents, from and against any and all actions, claims, liabilities, losses,
4.8
and expenses, including, but not limited to, attorneys' fees, for personal, economic or bodily
injury, wrongful death, loss of or damage to property, in law or in equity, which may arise or
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be alleged to have arisen from the negligent acts, errors, omissions or other wrongful conduct
of the Consultant, its employees, agents, sub-consultants, or any other person or entity acting
under Consultant's control, in connection with the Consultant's performance of the Services
pursuant to this Agreement; and to that extent, the Consultant shall pay all such claims and
losses and shall pay all such costs and judgements which may issue from any lawsuit arising
from such claims and losses, and shall pay all costs and attorneys fees expended by the City
in the defense of such claims and losses, including appeals, The parties agree that one percent
(1 %) of the total Compensation to the Consultant for performance of this Agreement is the
specific consideration from the City to the Consultant for the Consultant's Indemnity
Agreement.
The Consultant's obligation under this article shall not include the obligation to
indemnify the City of Miami Beach and its officers, employees and agents, from and against
any actions or claims which arise or are alleged to have arisen from negligent acts or
omissions or other wrongful conduct of the City and its officers, employees and agents, The
parties each agree to give the other party prompt notice of any claim coming to its knowledge
that in any way directly or indirectly affects the other party.
4.9
INSURANCE REQUIREMENTS
The Consultant shall not commence any work pursuant to this Agreement until all
insurance required under this Section has been obtained and such insurance has been
approved by the City's Risk Manager. The Consultant shall maintain and carry in full force
during the term of this Agreement and throughout the duration of this project the following
Insurance:
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1. Consultant General Liability in the amount of $1,000,000,00, A
certified copy of the Consultant's (and any sub-consultants') Insurance
Policy must be filed and approved by the Risk Manager prior to
commencement.
2, Workers Compensation & Employers Liability as required pursuant to
Florida statute,
Thirty (30) days written notice of cancellation or substantial modification in the
insurance coverage must be given to the City's Risk Manager by the Consultant and his
insurance company,
The insurance must be furnished by insurance companies authorized to do business
in the State of Florida and approved by the City's Risk Manager.
Original certificates of insurance for the above coverage must be submitted to the City's
Risk Manager for approval prior to any work commencing, These certificates will be kept on
file in the office of the Risk Manager, 3rd Floor, City Hall.
The Consultant is responsible for obtaining and submitting all insurance certificates for
their consultants,
All insurance policies must be issued by companies authori?ed to do business under
the laws of the State of Florida, The companies must be rated no less than "B +" as to
management and not less than "Class VI" as to strength by the latest edition of Best's Insurance
Guide, published by A.M, Best Company, Oldwick, New Jersey, or its equivalent, subject to
the approval of the City's Risk Manager,
Compliance with the foregoing requirements shall not relieve the Consultant of the
liabilities and obligations under this Section or under any other portion of this Agreement, and
the City shall have the right to obtain from the Consultant specimen copies of the insurance
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policies in the event that submitted certificates of insurance arE:' inadequate to ascertain
compliance with required overage,
Unless directed by the City otherwise, the Consultant shall not commence any services
pursuant to this Agreement until the City has received and approved, in writing, certificates
of insurance showing that the requirements of this Section (in its entirety) have been met and
provided for,
4.10 FI NAL ACCEPTANCE
When the Consultant's Services have been completed, the Consultant shall so advise
the City in writing, Final Acceptance shall not constitute a waiver or abandonment of any
rights to remedies available to the City under any other Section of this Agreement.
4.11
4.11.1
TERMINATION. SUSPENSION AND SANCTIONS
Termination for Cause
If through any cause within the reasonable control of the Consultant, the Consultant
shall fail to fulfill in a timely manner, or otherwise violate any of the covenants, agreements,
or stipulations material to this Agreement, the City shall thereupon have the right to terminate
the Services then remaining to be performed, Prior to exercising its option to terminate for
cause, the City shall notify the Consultant of its violation of the particular terms of this
Agreement and shall grant Consultant ten (10) days to cure such default. If such default
remains uncured after (10) days, the City, upon seven (7) days notice to Consultant, may
terminate this Agreement without further notice to Consultant.
In that event, all finished and unfinished documents, data, studies, surveys, drawings,
maps, models, photographs, reports and other work products prepared by the Consultant and
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its subcontractors shall be properly delivered to the City and the City shall compensate the
Consultant in accordance with Section 3 for all Services performed by the Consultant prior to
Termination.
Notwithstanding the above, the Consultant shall not be relieved of liability to the City
for damages sustained by the City by virtue of any breach of the Agreement by the Consultant
and the City may reasonably withhold payments to the Consultant for the purposes of set off
until such time as the exact amount of damages due the City from the Consultant is
determined.
4.11.2 Termination for Convenience of City
The City may, without cause and for its convenience, terminate the Services then
remaining to be performed at any time by giving written notice to Consultant of such
termination, which shall become effective seven (7) days following receipt by Consultant of
such written termination notice, In that event, all finished or unfinished documents and other
materials as described in Section 2 shall be properly delivered to the City. If the Agreement
is terminated by the City as provided in this Section, the City shall compensate the Consultant
for all Services actually performed by the Consultant and reasonable direct costs of Consultant
for assembling and delivering to City all documents, Such payments shall be the total extent
of the City's liability to the Consultant upon a Termination as provided for in this Section,
4.11.3
Termination for Insolvency
The City also reserves the right to terminate the remaining Services to be performed in
the event the Consultant is placed either in voluntary or involuntary bankruptcy or makes an
assignment for the benefit of creditors, In such event, the right and obligations for the parties
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shall be the same as provided for in Section 4,11.2
4.11.4
Sanctions for Noncompliance with Nondiscrimination Provisions
In the event of the Consultant's noncompliance with the nondiscrimination provisions
of this Agreement, the City shall impose such Sanctions as the City or the State of Florida may
determine to be appropriate, including but not limited to withholding of payments to the
Consultant under the Agreement until the Consultant complies and/or cancellation,
termination or suspension of the Services, in whole or in part, In the event the City cancels or
terminates the Services pursuant to this Section the rights and obi igations of the parties shall
be the same as provided in Section 4,11.2,
4.11.5 Changes and Additions
Each such change shall be directed by a written Notice signed by the duly authorized
representatives of the Consultant. Said Notices shall provide an equitable adjustment in the
time of performance, a reallocation of the task budget and, if applicable, any provision of this
Agreement which is affected by said Notice, The City shall not reimburse the Consultant for
the cost of preparing Agreement change documents, written Notices to Proceed, or other
documentation in this regard,
4.12 ASSIGNMENT. TRANSFER OR SUBCONTRACTING
The Consultant shall not subcontract, assign, or transfer any work under this Agreement
without the prior written consent of the City,
4.13 SUB-CONSULTANTS
The Consultant shall be liable for the Consultant's services, responsibilities and
liabilities under this Agreement and the services, responsibilities and liabilities of sub-
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consultants, and any other person or entity acting under the direction or control of the
Consultant. When the term "Consultant" is used in this Agreement, it shall be deemed to
include any sub-consultants and any other person or entity acting under the direction or
control of Consultant.
4.14 EQUAL EMPLOYMENT OPPORTUNITY
In connection with the performance of this Agreement, the Consultant shall not
discriminate against any employee or applicant for employment because of race, color,
religion, ancestry, sex, age, national origin, place of birth, marital status, or physical handicap,
The Consultant shall take affirmative action to ensure that applicants are employed and that
employees are treated during their employment without regard to their race, color, religion,
ancestry, sex, age, national origin, place of birth, marital status, disability, or sexual
orientation, Such action shall include, but not be limited to the following: employment,
upgrading, demotion, or termination; recruitment or recruitment advertising; layoff or
termination; rates of pay, or other forms of compensation; and selection for training, including
apprenticeship,
4.15 CONFLICT OF INTEREST
The Consultant agrees to adhere to and be governed by the Miami-Dade County
Conflict of Interest Ordinance (No, 72-82), as amended; and by the City of Miami Beach
Charter and Code, which are incorporated by reference herein as if fully set forth herein, in
connection with the contract conditions hereunder.
The Consultant covenants that it presently has no interest and shall not acquire any
interest, direct or indirectly which should conflict in any manner or degree with the
performance of the Services. The Consultant further covenants that in the performance of this
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Agreement, no person having any such interest shall knowingly be employed by the
Consultant. No member of or delegate to the Congress of the United States shall be admitted
to any share or part of this Agreement or to any benefits arising therefrom,
4.16 PATENT RIGHTS: COPYRIGHTS: CONFIDENTIAL FINDINGS
Any patentable result arising out of this Agreement, as well as all information, design
specifications, processes, data and findings, shall be made available to the City for public use,
No reports, other documents, articles or devices produced in whole or in part under
this Agreement shall be the subject of any application for copyright or patent by or on behalf
of the Consultant or its employees or subcontractors,
4.17 NOTICES
All communications relating to the day-to-day activities shall be exchanged between
the Project Manager appointed by Consultant and the Project Coordinator designated by the
City. The Consultant's Project Manager and the City's Project Coordinator shall be designated
promptly upon commencement of the Services,
All other notices and communications in writing required or permitted hereunder may
be delivered personally to the representatives of the Consultant and the City listed below or
may be mailed by registered mail, postage prepaid (or airmailed if addressed to an address
outside of the city of dispatch),
Until changed by notice in writing, all such notices and communications shall be addressed
as follows:
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TO CONSULTANT:
Tom Graboski Associates, Inc.
Attn: Tom Graboski
4649 Ponce De Leon Blvd" Suite 401
Coral Gables, Florida 33146
(305) 669-2550
TO CITY:
Office of The City Manager
Attn: Sergio Rodriguez, City Manager
1 700 Convention Center Drive
Miami Beach, FL 33139
(305) 673-7010
WITH COPI ES TO:
Office of the City Attorney
Attn: Murray H. Dubbin, City Attorney
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
Notices hereunder shall be effective:
If delivered personally, on delivery; if mailed to an address in the city of
dispatch, on the day following the date mailed; and if mailed to an address
outside the city of dispatch on the seventh day following the date mailed,
4.18 ENTIRETY OF AGREEMENT
This writing and the Scope of Services embody the entire Agreement and understanding
between the parties hereto, and there are no other agreements and understandings, oral or
written with reference to the subject matter hereof that are not merged herein and superseded
hereby, The Scope of Services are hereby incorporated by reference into this Agreement to
the extent that the terms and conditions contained in the Scope of Services are consistent with
the Agreement. To the extent that any term in the Scope of Services is inconsistent with this
Agreement, this Agreement shall prevai I.
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No alteration, change, or modification of the terms of this Agreement shall be valid
unless amended in writing, signed by both parties hereto, and approved by the City
Commission of the City of Miami Beach,
This Agreement, shall be governed by and construed according to the laws of the State
of Florida,
4.19 LIMITATION OF CITY'S LIABILITY
The City desires to enter into this Agreement only if in so doing the City can place a
limit on the City's liability for any cause of action for money damages due to an alleged
breach by the City of this Agreement, so that its liability for any such breach never exceeds
the sum of $68,000, Consultant hereby expresses its willingness to enter into this Agreement
with Consultant's recovery from the City for any damage action for breach of contract to be
limited to a maximum amount of $68,000 less the amount of all funds actually paid by the
City to Consultant pursuant to this agreement.
Accordingly, and notwithstanding any other term or condition of this Agreement,
Consultant hereby agrees that the City shall not be liable to the Consultant for damages in an
amount in excess of $68,000 which amount shall be reduced by the amount actually paid by
the City to Consultant pursuant to this agreement, for any action or claim for breach of
contract arising out of the performance or non-performance of any obligations imposed upon
the City by this Agreement. Nothing contained in this paragraph or elsewhere in this
Agreement is in any way intended to be a waiver of the limitation placed upon City's liability
as set forth in Section 768,28, Florida Statutes,
4.20 VENUE
This Agreement shall be enforceable in Miami-Dade County, Florida, and if legal action
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is necessary by either party with respect to the enforcement of any or all of the terms or
conditions herein exclusive venue for the enforcement of same shall lie in Miami-Dade
County, Florida,
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by their appropriate officials, as of the date first entered above,
FOR CITY:
CITY OF MIAMI BEACH, FLORIDA
ATTEST:
By:~d'~h
City Clerk
By:
?/fA
Mayor
FOR CONSULTANT:
ATTEST: //7~?//
BY:['/L~.1/J::
C-Secretary / ('
;/
TOM GRABOSKI ASSOCIATES, INC.
:B~:~ d.
./ President
Corporate Seal
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APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
~
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March 30, 1998
City of Miami Beach
1700 Convention Center Drive
Miami, FL 33139
Attention:
Mayra Diaz-Buttacavoli
Assistant City Manager
RE:
CITY OF MIAMI BEACH
CONVENTION CENTER SIGNAGE PROGRAM
RFP NO. 13496/97
Dear Mayra:
Below please find our revised fee proposal for the above project.
Original
Revised Fee
City Wide Directional Signage
$31,000.00
$30,000,00
On-Site Convention Center LED Signs
$7,500.00
ADA Interior Sign Program
$45.000,00
$38.000,00
TOTAL
$83,500,00
$68,000.00
I spent a couple of hours on Friday walking through the Convention Center with Doug Tober and
discussing the scope of work needed to accurately and effectively execute an ADA sign program,
and more importantly, a wayfinding and identity signage program, He now understands the
amount of time required to implement the scope you and the City need, The above fee at
$38,000.00 was reduced as a response to your request for a fee reduction on that phase of the job.
<
As I explained at our meeting, the fee you suggested, 6% or $18,000,00, is no where enough to
implement a full program. As I mentioned, it would cover the creation of a basic ADA program,
but we are not architects and using the standard formula for environmental graphic design does
not work.
If you want to walk through the Convention Center and discuss this further, I will make myself
available at your convenience,
Sincerely,
TG/bd
cc: Mr, Doug Tober
EXHIBIT A
DO
DO
Tom Graboski
Associates, Inc.
Design
4649
Ponce De Leon Blvd.
Suite 401
Coral Gables.
FlOrida 33146
305.669.2550
Fax 305.669.2539
"DD
00
TECHNICAL PROPOSAL
1 . The City-wide Directional Signage
Under this component of the scope of services the following phases will be completed,
These phases are inter-related and can proceed simultaneously in certain tasks.
Preliminary Design and Location Identification
The following specific tasks will be carded out in this phase of the project
a, The TGA team will meet with the Convention Center and the City officials at a
project kick-off meeting. In this meeting various sign type needs and their
functionality will be identified, All communications procedures and document
needs will also be confirmed in this meeting, It is important that during this
meeting all relevant agencies including Metro-Dade Public Works and Florida
Department of Transportation are also invited to facilitate improved
agency-coordination,
b, Verify sign messages from previously approved conceptual designs, Make any
changes as necessary for this project.
c, Verify all directional sign locations throughout the City, Identify sign locations
by site photographs, jurisdictional ownership, site utilities, site easements, and
potential conflicts/obstructions.
d, Coordinate sign locations permitting with FOOT and Metro-Dade Public Works as
necessary,
Final Design and Permitting
The following tasks will be involved in completing this phase:
a, Prepare final engineering drawing for signs along with final site locations,
b, Obtain FOOT and Metro-Dade Public works permits as necessary,
c, Prepare tinal construction cost estimate and review it with the City, Discuss any
changes in the scope ot number of signs,
d, Prepare construction bid documents,
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Construction and Final Implementation
The following tasks will be involved in completing this phase:
a, Assist the City with competent bidders selection process and the fabrication and
installation of directional signs,
b, Assist the City in the selection process of signs fabricator based on the
submitted bids.
c, Review shop drawings and/or prototypes and samples, as submitted by the
fabricator, for adherence to design specifications,
d, Make field visits to fabricator's shop, as may be necessary depending upon a
request from the City, to review progress of sign fabrication,
e, Make field inspections of the job progress as requested by the City.
f, Prepare punch list upon completion of work by fabricator,
2 . On-site Exterior Sign age at The Convention Center Site
Identity and Electric LED Message Center Type Signs
Design
a, Meet with the Convention Center and the City officials to verify needs and
functions for all sign types. It is important that all relevant parties including
the City, Convention Center and TOPA representatives, be present at the meeting
as communication procedures and document needs will be confirmed in this
meeting,
b. Verify with the City and Convention Center officials sign message schedule and
functions for each individual sign types on the Convention Center site,
c, Investigate new LED/Reader Board/Message Center technology which may have
come on line in the last three years since initial program was completed.
'd, Verify on site all conditions for structural attachment of readerboard signs under
canopies at four building entrances.
e, Verify at the corners of the site all conditions for sign foundation.
1. Verify underground easements, etc,
2, Verify jurisdictions, etc,
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Construction & Final Implementation
a, Prepare engineered construction documents suitable for bidding all sign
elements.
b, Co-ordinate with the Convention Center and the City to get electrical and
computer lines to each sign location on site and within building canopies.
c, Assist in pre-approval of permitting as may be required by the City of Miami
Beach,
d, Assist the Convention Center/City in the selection of fabricator based on
submitted bid documents,
e. Review shop drawings and/or prototypes and samples, as submitted by
fabricator, for adherence to design parameters,
f. Make site visits to fabricator's shop as may be required, (as additional services
with advance City approval), to review progress of job during fabrication,
g, Review progress of job during installation as may be required.
h, Prepare punch list upon completion of work by fabricator,
3 . ADA Interior Sign Program
Preliminary Design
At this meeting, all relevant City, Convention Center, TaPA and Building Department
officials and the City's ADA Compliance Inspectors need to attend, All communication
procedures and document needs "Yill be clarified and confirmed in this meeting. It is
important that all parties attend to ease implementation and to reduce confusion,
a, This meeting will also develop the scope of work and level of design detail desired
since it is not clear in the RFP,
b. Two options exist, (which will affect the design costs),
1 . A basic program which meets ADA requirements for the visually
impaired.
2, A program which meets all ADA requirements but is designed and detailed
to a higher level to enhance the architectural look of the Convention
Center environment.
c. Whichever of the desired design directions is selected, we would inventory all
existing signage and locate on architectural plans, provided by the Client, all
existing sign elements.
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1 . We will evaluate all existing signs on several points:
I ) ftDA
i i ) Function
i i i ) Aesthetic enhancement or detriment to visual
environment of the Convention Center interiors,
2, Create a wayfinding and logic system to enhance movement throughout the
Convention Center.
a, Create designs which meet all ADA criteria and aesthetically enhance the
visual and architectural environment. Provide accurate, wayfinding and
identity to all elements within the Convention Center,
I ) Front of the House
i i ) Back of the House
Construction & Final Implementation
a. Once approved, provide construction documents suitable for bidding all
interior signage elements within the Convention Center,
b, Prepare cost estimates for the City's review.
c. Assist the City to pre-qualify competent fabricator for the manufacture and
installation of all interiors sign elements,
d, Co-ordinate with the City and the Convention Center to get electrical and/or
computers lines to sign locations as may be required,
e, Assist the Convention Center/City in the selection of fabricator based on
submitted bid documents.
f, Review shop drawings and/or prototype and samples, as submitted by fabricator,
for adherence to design parameters,
g, Make site visits to fabricator's shop as may be required, (as additional service
with advance City approval), to review progress of job during fabrication.
h. Review progress of job during installation as may be required,
i. Prepare punch list upon completion of work by fabricator.
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