98-22758 RESO
RESOLUTION NO.
98-22758
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, REALLOCATING UNEXPENDED FUNDS, IN THE
AMOUNT OF $52,712, WITHIN PHASE ONE OF THE RENOVATIONS FOR THE
GARDEN CENTER IMPROVEMENTS, FOR THE REPLACEMENT OF ROOFS ON
THE GARDEN CENTER BUILDINGS AND RELATED ASBESTOS ABATEMENT,
AND OTHER IMPROVEMENTS DEEMED APPROPRIATE BY THE
ADMINISTRATION, IN CONJUNCTION WITH THE MAYOR'S AD HOC GARDEN
& CONSERVATORY COMMITTEE.
WHEREAS, in early 1997, the Administration, Tourism and Convention
Center Authority (TCCEA) and other interested groups worked together to
develop a list of needed improvements for the Garden Center; and
WHEREAS, on June 11, 1997, TCCEA passed a resolution recommending
that the City Commission appropriate $176,100 from the TCCEA funds for
Phase One improvements to the Garden Center; and
WHEREAS, Phase one improvements included new perimeter fencing,
restroom renovations, painting of the buildings, reconstruction of the
wood trellis, replacement of the limestone benches, and new security
locks; and
WHEREAS, the Phase One work was completed as proposed, with the
exception of the wood trellis; and
WHEREAS, the total
Phase one is $123,388,
project of $52,712; and
cost expended to date for all work completed in
leaving a balance for reallocation within the
WHEREAS, there is a need to replace the roofs on the Garden Center
buildings, at an estimated cost of $32,180, plus the cost of asbestos
abatement, as determined necessary during the roof replacement program;
and
WHEREAS, if there are remaining funds they should be expended on
other improvements, as agreed upon with the Administration and the
Mayor's Ad Hoc Garden & Conservatory Committee.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission
herein authorize the reallocation of unexpended funds, in the amount of
$52, 712, within phase one of the renovations for the Garden Center
improvements, for the replacement of roofs on the Garden Center buildings
and related asbestos abatement, and other improvements deemed appropriate
by the Administration, in conjunction with the Mayor's Ad Hoc Garden
Conservatory Committee.
PASSED and ADOPTED this 3rd day of June, 1998.
tfqAYOR
ATTEST:
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CITY CLERK
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APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
COMMISSION MEMORANDUM NO. ~
TO:
Mayor Neisen O. Kasdin and
Members of the City Co ission
DATE: June 3, 1998
FROM: Sergio Rodriguez
City Manager
SUBJECf: A RESOL ION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, REALLOCATING UNEXPENDED
FUNDS, IN THE AMOUNT OF $52,112, WITHIN PHASE ONE OF THE
RENOVATIONS FOR THE GARDEN CENTER IMPROVEMENTS FOR
THE REPLACEMENT OF ROOFS ON THE GARDEN CENTER
BUILDINGS AND RELATED ASBESTOS ABATEMENT, AND OTHER
IMPROVEMENTS DEEMED APPROPRIATE BY THE ADMINISTRATION
IN CONJUNCTION WITH THE MAYOR'S AD HOC GARDEN &
CONSERVATORY COMMITTEE.
ADMINISTRA TION RECOMMENDATION:
Adopt the Resolution.
BACKGROUND
In early 1997, the Administration, TCCEA and other interested groups worked together to develop
a list of needed improvements for the Garden Center. The Administration met with the TCCEA
Board and various groups interested in the Garden Center to develop the final recommendations.
On June 11, 1997, TCCEA met to discuss the cost estimates provided by the Administration. At this
meeting, TCCEA passed a resolution recommending that the City Commission appropriate the
necessary funds in order to go forward with the Phase One renovations. At the Commission meeting
of September 10, 1997, the Commission approved a resolution appropriating $176,100 from the
Tourism and Convention Center Authority for Phase One renovations for the Miami Beach Garden
Center. These improvements included new fencing, restroom renovations, painting of the buildings,
reconstruction of wood trellis, benches replacement and new security locks.
ANALYSIS:
The following is a current breakdown of expenditures of the $176,100 appropriated to the Garden
Center Renovations.
AGENDA ITEM R 'l ~
DATE 1.,-3-98
Fencing
A new fence has been installed around the perimeter of the Garden Center. The design, signage, and
lighting were included. The original appropriation was $104,500, the actual cost was $80,687. This
represents a savings of $23,813 that is available for reallocation.
Restroom Renovations
The restroom renovations, designed to comply with the Americans with Disabilities Act, are
complete. The original appropriation was $15,000, the actual cost was $16,169. This represents
an increase in this line item of $1,169.
Painting of Buildings
All buildings proposed to be painted have been completed by the Property Management Division
staff. The original appropriation was $35,000, the actual cost was $16,392. This represents a
savings of $18,608 that is available for reallocation.
Reconstruction of the Wood Trellis (Vine Pergola)
This item has been put on hold pending the ultimate solution of the renovation! reconstruction of the
Conservatory facility. No plans have been developed for this item, and therefore $12,000 is
available for reallocation.
Replacement of the Gothic Limestone Benches
The existing benches, due to their poor condition, are beyond repair. It has been recommended by
the Mayor's Ad Hoc Garden Center Committee and the various garden clubs involved in the Garden
Center program that the funding originally allocated be redirected to purchase 6 Victor Stanley
benches and 6 trash receptacles in lieu of repairing the limestone benches. The original
appropriation for this item was $7,000, the estimated cost for the fixtures as proposed is $7,740.
This represents an increase in this line item of $740.
New Security Locks
This item is still pending. The original appropriation was $2,400. It is anticipated that this funding
will be expended to accomplish this task.
A review of the current expenditures indicates there is $52,712 available from the original
appropriation for further improvements. Since the Commission approval of the original scope of
improvements, the need to replace the roofs on all the Garden Center buildings has been identified.
The Property Management Division has received a quote from Pacific Building and Supply
Corporation (a Miami-Dade contract vendor) for $32,180 for the roof replacements, not including
any asbestos abatement that may be needed.
Based on the completion of the current scope of services and the availability of remaining funds in
the original allocation of $176, 1 00, it is requested approval be given to expend the $52,712 on roof
replacement, including asbestos abatement.
Unexpended funds from the $52,712 will be used on other related improvements within the Garden
Center, as deemed appropriate by the Administration and the Mayor's Ad Hoc Garden &
Conservatory Committee.
CONCLUSION:
Approve the Resolution.
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