HomeMy WebLinkAbout2002-24788 Reso
RESOLUTION NO. 2002-24788
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH
FLORIDA, AUTHORIZING THE CITY MANAGER OR
HIS DESIGNEE TO SUBMIT A GRANT
APPLICATION TO THE SOUTH FLORIDA WATER
MANAGEMENT DISTRICT (SFWMD), FOR STATE
FUNDS, IN AN AMOUNT NOT TO EXCEED
$250,000, TO BE MATCHED WITH $250,000 OF
CITY FUNDING FROM THE GULF BREEZE LOAN
POOL, FOR FUNDING OF AN ALTERNATIVE
WATER SUPPLY PROJECT FOR THE IRRIGATION
OF BAYSHORE GOLF COURSE; FURTHER
APPROPRIATING THE GRANT IF APPROVED AND
ACCEPTED BY THE CITY; AND AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE ALL
NECESSARY DOCUMENTS RELATED TO THIS
APPLICATION.
WHEREAS, for over a decade, the South Florida Water Management
District (SFWMD) has been engaged in cooperative funding programs for
alternative water supply projects; and
WHEREAS, increases in demands on natural supplies of freshwater led
the Florida Legislature to enact a Statute in 1995 whereby Water
Management Districts would share a portion of their ad valorem revenue
with entities willing to develop cost-effective, safe and appropriate
alternative water supplies; and
WHEREAS, the recent drought and ensuing water shortage in South
Florida has emphasized the need to develop alternative water supplies,
particularly because Miami-Dade County has now been classified by
SFWMD as a Water Resource Caution Area; and
WHEREAS, the City of Miami Beach, in order to be responsive to the
needs for water conservation, yet balance the needs of the community, has
proposed an innovative alternative water supply design, based on the reuse
of water, to irrigate Bayshore Golf Course; and
WHEREAS, the design uses the lakes on the Golf Course as the principal
irrigation source, and utilizing the brackish water in the lakes to irrigate the
golf course will allow water expenses to be reduced and will provides
substantial long-term savings to the City; and
WHEREAS, the grant requires that eligible projects help to avoid adverse
effects of competition for water supplies; support the establishment of a
dependable, sustainable alternative supply of water; help to enhance
isolated wetlands by helping to protect the Everglades and other
environmentally sensitive areas, and facilitate aquifer protection by
implementing reuse, storage, recharge or conservation of water in a manner
that contributes to the sustainability of regional water sources, and the City
of Miami Beach's proposal correlates to the mission, responsibilities and
goals of the SFWMD; and
WHEREAS, the City is requesting an amount not to exceed $250,000 in
grant funds from the South Florida Water Management District; and
WHEREAS, the program requires matching funds and the City currently
has funding available in Gulf Breeze Loan Funds, which will represent the
required match.
NOW, THEREFORE BE IT DULY RESOLVED THAT THE MAYOR AND
CITY COMMISSION OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein authorize the City Manager or his designee to submit an
application for grant funds from the South Florida Water Management
District for funding of an alternative water supply project at Bayshore Golf
Course, in an amount not to exceed $250,000, to be matched with $250,000
of City funding from Gulf Breeze Loan Funds; further appropriating the grant
if approved and accepted by the City; and authorizing the Mayor and City
Clerk to execute all necessary documents related to this application.
PASSED and ADOPTED this 20th day of
ATTEST:
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CITY CLERK APPROVED AS TO
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CllY OF MIAMI BEACH
CONMISSION ITEM SUMMARY
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Condensed Title:
A Resolution Authorizing The City Manager Or His Designee To SubmitA Grant Application To The South
Florida Water Management District (SFWMD) For State Funds, In An Amount Not To Exceed $250,000 To
Be Matched With $250,000 Of City Funding From Gulf Breeze Loan Funds For Funding Of An Alternative
Water Supply Project For The Irrigation Of Bayshore Golf Course; Further Appropriating The Grant If
Approved And Accepted By The City; And Authorizing The Mayor And City Clerk To Execute All Necessary
Documents Related To This Application.
Issue:
Submit A Grant To The South Florida Water Management District, In An Amount Not To Exceed $250,000,
For The Alternative Water Supply Project At Bayshore Golf Course, Accepting The Grant, If Awarded,
Appropriating Funds And Executing Documents As Necessary.
Item Summary/Recommendation:
Increased Demands On Natural Supplies Of Freshwater Has Led The Florida Legislature To Enact A
Statute Whereby Water Management Districts Share A Portion Of Their Ad Valorem Revenues With
Entities Who Develop Alternative Water Supplies. The City Has Designed An Innovative Altemative Water
SupplylWater Conservation Project To Irrigate Bayshore Golf Course. The City Intends To Apply To South
Florida Water Management District For Funds For The Construction Of This Capital Project.
The Grant Requires $250,000 in Matching Funds. $408,218 in Gulf Breeze Loan Funds Is Allocated To
This Project And Will Serve As The Required Match.
Advisory Board Recommendation:
I N/A
Financlallnfonnation:
Amount to be expended:
$500,000
Source of
Funds: Gulf
Breeze Loan
~
Finance Dept.
Approved
AGENDA ITEM C 7 P
DATE .3 ().O-o;;-
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.miami-beach.f1.us
To:
From:
Subject:
COMMISSION MEMORANDUM
Date: March 20, 2002
Mayor David Dermer and
Members of the City Commission
Jorge M. GOnZale~
City Manager 0 U
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER OR
HIS DESIGNEE TO SUBMIT A GRANT APPLICATION TO THE SOUTH
FLORIDA WATER MANAGEMENT DISTRICT (SFWMD), FOR STATE
FUNDS, IN AN AMOUNT NOT TO EXCEED $250,000, TO BE MATCHED
WITH $250,000 OF CITY FUNDING FROM THE GULF BREEZE LOAN
POOL, FOR FUNDING OF AN ALTERNATIVE WATER SUPPLY PROJECT
FOR THE IRRIGATION OF BA YSHORE GOLF COURSE; FURTHER
APPROPRIATING THE GRANT IF APPROVED AND ACCEPTED BY THE
CITY; AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
ALL NECESSARY DOCUMENTS RELATED TO THIS APPLICATION.
Administration Recommendation
Adopt the Resolution.
Analvsis
For over a decade, the South Florida Water Management District (SFWMD) has been
engaged in cooperative funding programs for alternative water supply projects. Increases
in demands on natural supplies of freshwater led the Florida Legislature to enact a statute
in 1995 whereby Water Management Districts would share a portion of their ad valorem
revenue with entities willing to develop cost-effective, safe and appropriate alternative
water supplies. The recent drought and ensuing water shortage in South Florida has
emphasized the need to develop alternative water supplies, particularly because Miami-
Dade County has now been classified by SFWMD as a Water Resource Caution Area.
The City of Miami Beach, in order to be responsive to the needs for water conservation, yet
balance the needs of the community, has proposed an innovative alternative water supply
design, based on the reuse of water, to irrigate Bayshore Golf course. The City intends to
leverage City funds by applying to SFWMD for funding for this capital project.
The design uses the lakes on the golf course as the principal irrigation source. Utilizing the
brackish water in the lakes to irrigate the golf course will allow water expenses to be
reduced. Additionally, this method of alternative water source for irrigation provides
substantial long-term savings to the City. This method of irrigation along with the grass
type suitable for this irrigation method (paspalum) was approved by the City Commission at
the February 20,2002 City Commission meeting.
The grant requires that eligible projects help to avoid adverse effects of competition for
water supplies; support the establishment of a dependable, sustainable alternative supply
of water; help to enhance isolated wetlands by helping to protect the Everglades and other
environmentally sensitive areas, and, facilitate aquifer protection by implementing reuse,
storage, recharge or conservation of water in a manner that contributes to the sustainability
of regional water sources. The City of Miami Beach's proposal correlates to the mission,
responsibilities and goals of the SFWMD.
The City is requesting an amount not to exceed $250,000 in grant funds from the South
Florida Water Management District. The program requires matching funds. The City
currently has $408,218 available in Gulf Breeze Loan Funds and $487,565 in
Undesignated Fund Balance for this water conservation project. The total project cost is
$895,783. These funds will represent the required match. The application deadline is April
3, 2002.
In conclusion, the Administration recommends approval of this Resolution ofthe Mayor and
City Commission of the City of Miami Beach, Florida, authorizing the City Manager or His
Designee to submit an application for grant funds from the South Florida Water
Management District for funding of an alternative water supply project at Bayshore Golf
Course, in an amount not to exceed $250,000 to be matched with $250,000 of City funding
from Gulf Breeze Loan Funds; further appropriating the grant if approved and accepted by
the City; and authorizing th Mayor and City Clerk to execute all necessary documents
related to thd~~~on.
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2002 - 2003 SOUTH FLORIDA WATER MANAGEMENT
DISTRICT A WS FUNDING PROGRAM AGREEMENT
Recipient:
The City of Miami Beach
Governing Board Approval Date:
Recipient's Project Manager:
Mr. Jorge M. Gonzalez, City Manager
District Funding Amount: $ 226,095.00
Nott~._Exceed 50% of total project cost
Address:
Telephone No: (305) 673-7010
1700 Convention Center Drive
Miami Beach, FL 33139
Fax No: (305) 673-7782
SFWMD Project Manager:
Jose Fuentes
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172 - A West Flagler l,.~) n
Miami, FL 33130 ....,j
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Telephone No: ""1 CJ
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(305) 377-7274 (J (..v
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Insurance: A IicablelNot A Iicable
Federal Employer Identification Number:
Project Title: Bayshore Irrigation Project - Water Conservation Portion
Description: Building a network distribution of piping supplied from existing lakes to irrigate the
Bayshore Golf course located in the Middle Beach region of the City of Miami Beach.
Contract C-15917 Page 1 of 9
This Agreement is entered into between "the Parties", the South Florida Water
Management District, the "District", and the undersigned Applicant, hereinafter referred
to as the "Recipient". The Recipient warrants and represents that it has no obligation or
indebtedness that would impair its ability to fulfill the terms and conditions of this
Agreement, and shall abide by all legal, financial, and reporting requirements, such as
matching funds and final reports for all funding received by the Recipient from the
District.
ARTICLE 1 - PROJECT
1.1 The Recipient shall, to the satisfaction of the District, fully and timely construct and
perfonn all work items described in the "Detailed Description of the Project,"
attached hereto as Attachment "A", and made a part of this Agreement.
1.2 As part of the services to be provided by the Recipient under this Agreement, the
Recipient shall substantiate, in whatever forum reasonably requested by the District,
any supporting documentation utilized as a basis for payment by the District. This
paragraph shall survive the expiration or termination of this Agreement.
1.3 The Recipient shall submit to the District, proof of Florida Department of
Environmental Protection (FLDEP) and South Florida Water Management District
pennit applications prior to September 151 of the current fiscal year, to ensure timely
completion of the project.
1.4 The Recipient shall submit to the District notification of complete pennit
applications from FLDEP and SFWMD prior to September 151 of the next fiscal year,
to demonstrate proposed project readiness. Should the pennitting element of an
application for a construction project not be completed by the District's required
deadline, the District will deem the project ineligible for funding.
ARTICLE 2 - TERM OF THE AGREEMENT
2.1 The period of perfonnance of this Agreement shall commence on the Construction
Start Date stated by the Recipient on the last page of this Agreement and shall
continue for a period of one (I) year.
2.2 The Parties agree that time is of the essence in the perfonnance of each and every
obligation under this Agreement.
ARTICLE 3 - COMPENSATION/CONSIDERATION
3.1 As consideration for providing the goods and services required by this Agreement,
the District shall pay the Recipient the funding amount as specified on front page.
Such amount is a not to exceed amount and therefore, no additional consideration
shall be authorized. Recipient must provide at least fifty (50) percent of the total
project cost.
Contract C-15917 Page 2 of 9
3.2 The Recipient assumes sole responsibility for all work, which is performed pursuant
to Attachment "A." By providing funding hereunder, the District does not make any
warranty, guaranty, or any representation whatsoever regarding any of the work
performed hereunder, including but not limited to the adequacy or sufficiency of all or
any part of work described in Attachment "An,
3.3 The Recipient hereby agrees that it shall use other sources of funding for all work
associated with the design and permitting aspects of the Project. District funds shall
only be used for capital or infrastructure costs for the construction activities described
in Attachment "A",
ARTICLE 4 - FUNDING PAYMENTS AND REPORTING
4.1 The District shall make payment to the Recipient upon completion and acceptance of
the Project. The Recipient shall provide certification that all construction has been
completed in accordance with Attachment "A" of this Agreement.
4.2 The Recipient's invoice shall reference the District's Contract Number and shall be
sent to the Project Manager at the address stated on the first page of this Agreement.
The Recipient shall not submit an invoice to any other address at the District.
4.3 The District shall inspect all work and review final reports before authorization of
payment is made to the Recipient. The District shall pay the full amount of the invoice
within thirty (30) days of receipt and acceptance, provided the Recipient has performed
the work according to the terms and conditions of this Agreement. Funding will be
withheld if the Recipient has not submitted required reports or met all of the
administrative requirements.
4.4 Upon award of the Agreement, the Recipient shall provide to the District a detailed
schedule of the Project. The Recipient shall provide three (3) copies of progress reports
on a quarterly basis to the District, which shall describe the extent of Project
completion. Upon request by the District, the Recipient shall provide as supporting
documentation, all work products associated with the completion of the tasks designated
in the Work Breakdown Structure and Deliverable Schedule of Attachment "A",
attached hereto to this Agreement.
4.5 However, failure by the Recipient to follow the foregoing instructions may result in
an unavoidable delay of payment by the District.
ARTICLE S - PROJECT MANAGEMENT
5.1 The Parties shall direct all matters arising in connection with the performance of this
Agreement, other than invoices and notices, to the attention of the Project Managers for
attempted resolution or action. The Project Managers shall be responsible for overall
coordination and oversight relating to the performance of this Agreement.
Contract C-lS917 Page 3 of 9
5.2 All notices, demands, or other communications to the Recipient under this Agreement
shall be in writing and shall be deemed received if sent by certified mail, return receipt
requested, to the address stated.
All notices to the District under this Agreement shall be in writing and sent by certified
mail to:
South Florida Water Management District
Attn: (project Manager's name as stated on the first page of the Agreement)
(Address as stated on the first page of the Agreement)
5.3 All notices required by this Agreement shall be considered delivered upon receipt.
Should either Party change its address, written notice of such new address shall
promptly be sent to the other Party.
5.4 All correspondence to the District under this Agreement shall reference the District's
Contract Number.
ARTICLE 6 - TERMINATIONIREMEDIES
6.1 If Recipient fails to fulfill its obligations under this Agreement in a timely and proper
manner, the District shall have the right to terminate this Agreement by giving written
notice of any deficiency. The Recipient in default shall then have ten (10) calendar days
from receipt of notice to correct the deficiency. If the Recipient fails to correct the
deficiency within this time, the District shall have the option to terminate this
Agreement at the expiration of the ten (10) day time period.
6.2 The District may terminate this Agreement at any time for convenience upon thirty
(30) calendar days prior written notice to the Recipient. The perfonnance of work
under this Agreement may be tenninated by the District in accordance with this clause
in whole, or from time to time in part, whenever the District shall detennine that such
tennination is in the best interest of the District. Any such tenmnation shall be effected
by delivery to the Recipient of a Notice of Termination specifying the extent to which
perfonnance of work under the Agreement is terminated, and the date upon which such
tennination becomes effective.
6.3 In the event of tennination, the District shall compensate the Recipient for all
authorized and accepted work performed through the termination date. The District
shall be relieved of any and all future obligations hereunder, including but not limited to,
lost profits and consequential damages under this Agreement. The District may
withhold all payments to the Recipient for such work until such time as the District
detennines the exact amount due to the Recipient.
6.4 If either Party initiates legal action, including appeals, to enforce this Agreement, the
prevailing Party shall be entitled to recover a reasonable attorney's fee, based upon the
fair market value of the services provided.
Contract C-15917 Page 4 of 9
6.5 In the event the Recipient's funding becomes unavailable, that shall be good and
sufficient cause for the District to terminate the Agreement, pursuant to Paragraph 6.2,
above.
6.6 In the event a dispute arises which the Project Managers cannot resolve between
themselves, the Parties shall have the option to submit to non-binding mediation. The
mediator or mediators shall be impartial, shall be selected by the Parties, and the cost of
the mediation shall be borne equally by the Parties. The mediation process shall be
confidential to the extent permitted by law.
ARTICLE 7 - RECORDS RETENTION
7.1 The Recipient shall maintain records and the District shall have inspection and audit
rights as follows:
A. Maintenance of Records. The Recipient shall maintain all financial and non-financial
records and reports directly or indirectly related to the negotiation or performance of this
Agreement, including supporting documentation for any service rates, expenses, research or
reports. Such records shall be maintained and made available for inspection for a period of
five (5) years from completing performance and receiving final payment under this
Agreement.
B. Examination of Records. The District or its designated agent shall have the right to
examine in accordance with generally accepted governmental auditing standards all records
directly or indirectly related to this Agreement. Such examination may be made only within
five (5) years from the date of final payment under this Agreement and upon reasonable
notice, time and place.
c. Extended Availability of Records for Legal Disoutes. In the event that the District
should become involved in a legal dispute with a third party arising from performance under
this Agreement, the Recipient shall extend the period of maintenance for all records
relating to the Agreement until the final disposition of the legal dispute, and all such records
shall be made readily available to the District.
ARTICLE 8 - STANDARDS OF COMPLIANCE
8.1 The Recipient, its employees, subcontractors or assigns, shall comply with all
applicable federal, state, and local laws and regulations relating to the performance of
this Agreement. The District undertakes no duty to ensure such compliance, but will
attempt to advise the Recipient, upon request, as to any such laws of which it has
present knowledge.
8.2 The laws of the State of Florida shall govern all aspects of this Agreement. In the
event it is necessary for either party to initiate legal action regarding this Agreement,
Contract C-15917 Page 5 of 9
venue shall be in the Fifteenth Judicial Circuit for claims under state law and in the
Southern District of Florida for any claims which are justiciable in federal court.
8.3 The Recipient shall allow public access to all Project documents and materials in
accordance with the provisions of Chapter 119, Florida Statutes. Should the Recipient
assert any exemptions to the requirements of Chapter 119 and related Statutes, the
burden of establishing such exemption, by way of injunctive or other relief as provided
by law, shall be upon the Recipient.
8.4 Pursuant to Section 216.347, Florida Statutes, the Recipient is prohibited from the
expenditure of any funds under this Agreement to lobby the Legislature, the judicial
branch, or another state agency.
8.5 The Recipient shall obtain, at its sole expense, all necessary licenses, authorizations and
permits from the appropriate private party or federal, state, municipal or local agency,
and other governmental approvals, prior to commencing performance of this
Agreement.
8.6 The Recipient hereby assures that no person shall be excluded on the grounds of race,
color, creed, national origin, handicap, age, or sex, from participation in, denied the
benefits of, or is otherwise subjected to discrimination in any activity under this
Agreement. The Recipient shall take all measures necessary to effectuate these
assurances.
ARTICLE 9 - INDEMNIFICATION AND INSURANCE
9.1 The following indemnification clause shall only be applicable to Investor-owned
Utilities or Private Entities
For value received, which is hereby acknowledged, the Recipient shall defend,
indemnify, save, and hold the District, its agents, assigns, and employees, harmless
from any and all claims or causes of action, including without limitation, all damages,
losses, liabilities, expenses, costs, and attorney's fees related to such claims, resulting
from any negligent or intentional act or omission, or the violation of any federal,
state, or local law or regulation, by the Recipient, its subcontractors, agents, assigns,
invitees, or employees in connection with this Agreement. The Recipient further
acknowledges that it is solely responsible for ensuring its compliance and the
compliance of its subcontractors, agents, assigns, invitees and employees with the
terms of this Agreement. The provisions of this paragraph survive the termination or
expiration of this Agreement.
9.2 The following shall only apply if the work is being performed on District property.
The Recipient shall procure and maintain, through the term of this Agreement,
insurance coverage reflecting, at a minimum, the limits and coverage conditions
identified on the District's Certificate of Insurance, attached and made a part of this
Contract C-15917 Page 6 of 9
Agreement. The coverage required shall extend to all employees and subcontractors
of the Recipient. The attached District's Certificate ofInsurance shall be completed
in full, indicating the producer, insured, carrier's name and Best rating, policy
numbers and effective and expiration dates of each type of coverage required. The
Certificate shall be signed by the insurance carrier's authorized representative.
ARTICLE 10 - RELATIONSHIP BETWEEN THE PARTIES
10.1 The Recipient is an independent contractor and is not an employee or agent of the
District. Nothing in this Agreement shall be interpreted to establish any relationship
other than that of an independent contractor between the District and the Recipient, its
employees, agents, subcontractors, or assigns, during or after the performance of this
Agreement. The Recipient is free to provide similar services for others.
10.2 The Recipient shall not assign, delegate, or otherwise transfer its rights and obligations
as set forth in this Agreement without the prior written consent of the District. Any
attempted assignment in violation of this provision shall be void.
10.3 It is the intent and understanding of the Parties that this Agreement is solely for the
benefit of the Recipient and the District. No person or entity other than the Recipient
or the District shall have any rights or privileges under this Agreement in any capacity
whatsoever, either as third-party beneficiary or otherwise.
ARTICLE 11 - GENERAL PROVISIONS
11.1 Notwithstanding any provisions of this Agreement to the contrary, the Parties shall not
be held liable for any failure or delay in the performance of this Agreement that arises
from fires, floods, strikes, embargoes, acts of the public enemy, unusually severe
weather, outbreak of war, restraint of Government, riots, civil commotion, force
majeure, act of God, or for any other cause of the same character which is unavoidable
through the exercise of due care and beyond the control of the Parties. Failure to perform
shall be excused during the continuance of such circumstances, but this Agreement
shall otherwise remain in effect. This provision shall not apply if the Detailed
Description of Work - Attachment "A" of this Agreement specifies that performance by
the Recipient is specifically required during the occurrence of any of the events herein
mentioned.
11.2 In the event any provisions of this Agreement shall conflict, or appear to conflict, the
Agreement, including all Attachments, and all documents specifically incorporated by
reference, shall be interpreted as a whole to resolve any inconsistency.
11.3 Failures or waivers to insist on strict performance of any covenant, condition, or
provision of this Agreement by the Parties, their successors and assigns shall not be
deemed a waiver of any of its rights or remedies, nor shall it relieve the other Party from
performing any subsequent obligations strictly in accordance with the terms of this
Agreement. No waiver shall be effective unless in writing and signed by the Party
Contract C-15917 Page 7 of 9
against whom enforcement is sought. Such waiver shall be limited to provisions of this
Agreement specifically referred to therein and shall not be deemed a waiver of any
other provision. No waiver shall constitute a continuing waiver unless the writing states
otherwise.
11.4 Should any term or provision of this Agreement be held, to any extent, invalid or
unenforceable, as against any person, entity or circumstance during the term hereof, by
force of any statute, law, or ruling of any forum of competent jurisdiction, such
invalidity shall not affect any other term or provision of this Agreement, to the extent
that the Agreement shall remain operable, enforceable and in full force and effect to the
extent permitted by law.
11.5 This Agreement may be amended only with the written approval of the Parties.
11.6 This Agreement states the entire understanding and Agreement between the Parties
and supersedes any and all written or oral representations, statements, negotiations or
Agreements previously existing between the Parties with respect to the subject matter
of this Agreement. The Recipient recognizes that any representations, statements or
negotiations made by District staff do not suffice to legally, bind the District in a
contractual relationship unless they have been reduced to writing and signed by an
authorized District representative. This Agreement shall inure to the benefit of and
shall be binding upon the parties, their respective assigns, and successors in interest.
Contract C-15917 Page 8 of 9
IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby
execute this Agreement on the date written below.
SOUTH FLORIDA WATER MANAGEMENT
DISTRICT, BY ITS GOVERNING BOARD
Frank Hayden, Procurement
Dote: /~/7~
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o Miami Beach
Title: David Dermer. Mayor
Date: ~ J'0 J-A-TV Y
Construction Project Start Date:
ATTEST, ~ Y P OA-~
obert Parcher, City Clerk
SFWMD Procurement approved:
BY:~/ ~
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Date1'~b
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
Contract C-15917 Page 9 of 9
Exhibit -A-
C - 15917
City of Miami Beach
2002-2003 SOUTH FLORIDA WATER MANAGEMENT DlSTRICf
FUNDING PROGRAM APPLICATION FORM
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Application No:.A WS .03 C-15917
(District to provide)
The undersigned Applicant has read al) of the tenns and conditions of the Alternative Water Supply
Funding Program Guidelines And Application, and certify that all of the information contained
within this Application and subsequent Attachments is true and correct to the best of its knowledge.
Applicanl's Legal Name: Applicanl's Address:
CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FL 33139
(Slale Div.lDepL if applicable)
Projec:l TIde: Funding Amount Requested:
BAYSHORE IRRIGATION PROJECT $226,095
WATER CONSERVATION PORTION
DescriptiOD: Counly in which Projec:t will be Built:
WATER CONSERVATION PORTION/
IRRIGATION OF BAYSHORE COURSE MIAMI-DADE COUNTY
Type of Orsanization: Dare of lDcorporation:
1915
LOCAL GOVERNMENT Slale of Incorporation: FLORIDA
FcdenIID No.: 59-6000372
Has your organization ever received funding under lite Alternative Water Supply Program?
YesD No EI Year lasl received: Nt A AmouDt of Funding Rec:eived: N/A
Is the projec:l(s) still onBoins? Yes D NoD District's contraCt number(s):
Expected comp1elion dale(s): N/A
Current status OD lite projec:l(s): N/A
Authorized Person's Name: Telephone Area Code /Number:
JORGE M. GONZALEZ (305) 673-7010
Signature: i , -. '-"'~--.'<".. Fall Number:
TIde: CITY MANAGER (305) 673-7782
C-15917 Page 1 of 9
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City of Miami Beach
Bavshore Golf Course Water Conservation Irri~ation Proiect
South Florida Water Mana~ement District
Detailed Description ofProjectlProposed Statement of Work
Attachment "A"
Introduction
Bayshore Golf Course is located in the Middle Beach district of the City of Miami Beach.
As part of the City's Capital Improvements Program, which included extensive citizen
participation, the City (agreed) to renovate and upgrade the Bayshore Golf Course.
It is important to note that the Water Conservation Irrigation Project is submitted to
SFWMD as a separate project from the remainder of the Golf Course Renovations
Project.
An important part of this renovation/redesign is the construction of a new irrigation
system, which is the request included in this proposal. The City's' Comprehensive Plan
was adopted by Ordinance on June 2, 1994 and was subsequently readopted in 1996 to
include additional priorities. The City's Comprehensive Plan, Part 2, Objective 2 states
that the City shall "ensure that.. .recreational facilities are adequately and efficiently
provided by enforcing level of service standards and related guidelines..." The
Comprehensive Plan continues to provide level of service standards for golf courses. The
irrigation project at Bayshore Golf Course is critical. The City was previously using a
flow of in excess of 350,000 gallons per day peak use to irrigate the course through the
years, using the City's fresh water utility system. The new golf course will use brackish
water, thus saving the City and the area a significant amount of fresh treated water.
SCODe
The design uses the lakes on the golf course as the principal irrigation source. Utilizing
the brackish water in the lakes to irrigate the golf course will allow water expenses to be
reduced. Additionally, this method of alternative water source for irrigation provides
substantiallong-tenn savings to the City. This method of irrigation along with the grass
type suitable for this irrigation method (paspalum) was approved by the City Commission
at the February 20, 2002 City Commission meeting.
The grant requires that eligible projects help to avoid adverse effects of competition for
water supplies; support the establishment of a dependable, sustainable alternative supply
of water; help to enhance isolated wetlands by helping to protect the Everglades and other
environmentally sensitive areas, and, facilitate aquifer protection by implementing reuse,
storage, recharge or conservation of water in a manner that contributes to the
C-15917 Page 2 of 9
sustainability of regional water sources. The City of Miami Beach's proposal correlates
to the mission, responsibilities and goals of the SFWMD.
Work Breakdown Structure (WBS)
During the design phase of this project, the design firm was asked to investigate and
provide an evaluation of alternatives for irrigation water supply for the Bayshore Golf
Course. For a number of years, the golf course had been irrigated by potable water
supplied by the Miami-Dade Water and Sewer Authority. Based on the project schedule
and funding limitations at the time, the consultant recommended the use of a horizontal
well system. However, after further testing, the consultant discovered that the fresh water
lens was not as extensive as previously assumed, thus this alternative was not very
feasible. The City and consultant's alternative recommendation was to use the brackish
water available from the existing lakes on the golf course for the irrigation water supply.
As a result of using the brackish water for the irrigation water supply several changes had
to be made to accommodate this system, including the use of salt tolerant turf grass
(Paspalum), salt tolerant landscaping and upgrade of the irrigation system to tolerate
brackish water.
The Bayshore Golf Course Irrigation system will consist of a network of distribution
piping supplied from the existing lakes and two new lakes within the course. These lakes
will be interconnected and will store brackish water, which will be retained on site from
the drainage system, from water table intrusion and from rain storage. This water will be
pumped from one of the lakes and distributed by two booster pumps within a single pump
station building. The pumps as well as the piping fittings will be upgraded to tolerate
brackish water distribution. The grass on the project has been changed to a species
tolerant of brackish water. The complete golf course irrigation will be accomplished by
using brackish water except for the perimeter where some landscape material not tolerant
to salt water is located. The golf course has been irrigated through the years by using the
City's fresh water utility system at a flow of approximately 350,000 gallons per day peak
use. The new golf course will be flowing approximately 500,000 gallons per day peak
use of brackish water, thus saving the City and the area a significant amount of fresh
treated water. A make-up and emergency connection to the City's utility system will be
provided for the perimeter landscape area; for flushing the salt tolerant grass which
requires fresh water at least for one daily irrigation cycle every two months; and for
emergency purposes such as extensive drought periods. The use of brackish water will
offer the City substantial savings on a permanent basis.
Location of the Proiect
The Bayshore Golf Course is located in the Middle Beach region of the City of Miami
Beach. A site map is attached. The Water Conservation Project will be implemented
throughout the entire golf course using water from existing lakes and two new lakes
within the course.
C-15917 Page 3 of 9
Deliverable Schedule
See attached schedule.
Conclusion
As this proposal demonstrates the City of Miami Beach's Water Conservation System:
1. Avoids Competition
By reusing brackish water from the lakes on the golf course, it will avoid the adverse
effects of competition for water supplies by no longer utilizing the City's treated,
fresh water supply.
2. Consistency with Plans
Consistent with the recommendation of the City's Comprehensive Plan. It is listed as
a priority project in the City's Capital Improvement Plan (CIP) and is consistent with
the City and the SFWMD's goal of water conservation and reuse. It is an innovative
plan. The City had originally planned to use a horizontal well system, when this
proved unfeasible; the City persevered and designed a feasible water conservation
project, which it proposes to implement.
3. Dependable sustainable supply
The lakes exist on the golf course itself. They are a dependable sustainable supply.
4. Environmental Benefits
This project will enhance isolated wetlands, protect the Everglades and other
environmentally sensitive areas by utilizing reuse water from another source.
5. Reuse, Storage, Recharge, Conservation
This is a reuse project, storage and recharge of water is onsite. This will reduce the
dependency on fresh water.
6. Minimum flow and Levels
7. Innovation
The design is innovative. The City had to creatively redesign the water conservation
project when it was discovered that horizontal wells were not feasible. Additionally,
the City had an innovative approach by proposing special salt-tolerant grass.
8. Cost Effectiveness
Installation is cost effective. This method of irrigation will also provide savings to
the City and the end user. This will reduce the demand for fresh treated water, thus
cost effective.
The entire proposal provides additional information to support the above
criteria.
C-15917 Page 4 of 9
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Bayshore Golf Course
Water Conservation
Irrigation Project
!
.
C-15917 P~f 9
City of Miami Beach
Bavshore Golf Course Water Conservation Irrieation Proiect
South Florida Water Manaeement District
Funding Proposal
It is important to note that the Water Conservation Irrigation Project is submitted to
SFWMD as a separate project from the remainder of the Golf Course Renovations
Project. The Water Conservation Irrigation Project, which the application represents, will
be completed_ in one year and the request for support shall be applied only for the
payment of capital or infrastructure costs for the construction of alternative water supply
systems that provide alternative water supplies for uses within one or more water
resource caution areas.
The City's portion of this project will be funded through Gulf Breeze Loan Funds, which
have already been allocated to this project, the appropriation of City Funds was approved
by the Mayor and City Commission at its meeting of February 20,2002.
The budl!:et is as follows:
Irrillation
Irrigation System
Pump Station
Pump House Structure
Utility Connections
Total Irrigation Cost
$752,700.88
$129,231.90
$ 30,000.00
$ 10,500.00
5922,432.78
Irrigation Pipe Fitting Upgrades
5 7,6515.61
Water Conservation
Additional Irrigation $ 61,438.50
Streetscape Booster Pumbs $ 35,970.00
Booster Pump at Pump Station $125,477.00
Performance Bond Adjustment $ 3,209.55
Total Water Conservation Portion 5226,095.05
Water Conservation
Irrigation
Pipe Fitting Upgrades
Total Proiect Cost
$226,095.05
$922,432.78
$ 7,615.61
$1.156.143.40
This Fundinl!: Request is as follows:
Amount Requested from SFWMD
Amount to be Funded by City of Miami Beach
Total Proiect Cost
$226,095.05
$930,048.35
51.156.143.40
C-15917 Page 9 of 9