413-2002 RDA Reso
r-
--
RESOLUTION NO.
413.,.2002
A RESOLUTION OF THE CHAIRMAN AND MEMBERS OF THE
MIAMI BEACH REDEVELOPMENT AGENCY, APPROPRIATING
FUNDS, IN THE AMOUNT OF $20,978, FROM THE CITY CENTER
TAX INCREMENT FUNDS, AND APPROVING AMENDMENT NO.4,
TO THE ARCHITECTURAL AND ENGINEERING AGREEMENT WITH
ROBERT A. M. STERN ARCHITECTS FOR THE CULTURAL
CAMPUS/REGIONAL LIBRARY PROJECT, FOR ADDITIONAL
SERVICES, IN THE AMOUNT OF $20,978, TO COMPLETE THE
CONCEPTUAL DESIGN OF THE RENOVATION OF THE EXISTING
ROTUNDA BUILDING AT COLLINS PARK UNDER THE TERMS OF
THE APPROVED MASTER PLAN.
WHEREAS, on September 23, 1998, the Mayor and City Commission adopted
Resolution No. 98-22904, authorizing the Mayor and City Clerk to execute an
Agreement with the firm of Robert A. M. Stern Architects (Stern) for the architectural
and engineering design of a Regional Library, a 400-space Parking Garage, and a
Master Plan for Park and Streetscape Improvements in the area surrounding Collins
Park (the Project); and
WHEREAS, the Master Plan included the schematic programming of the
existing Rotunda Building, which was to be retained and renovated after the existing
Library demolition; and
WHEREAS, on November 2, 1999, the voters of Miami Beach approved the
issuance of approximately $92 million in General Obligation (GO) Bonds which included
$1,800,000 for a complete renovation of Collins Park and the Cultural Campus, which
includes the Regional Library, the Bass Museum, the Rotunda Building, and the Miami
City Ballet building; and
WHEREAS, the scope of work did not include the Renovation of the Rotunda
Building and therefore no funds were identified for this portion of the Project; and
WHEREAS, the Administration is now requesting appropriation of funding, in the
amount of $20,798, from City Center Tax Increment Funds, and approval of
Amendment No.4, in the amount of $20,798, to the Agreement with Stern, to develop a
design concept for the renovation of the existing Rotunda Building, as defined in the
Master Plan of Collins Park, as previously approved by the Administration and the City
Commission; and
WHEREAS, the scope of work of the additional services includes assistance with
the programming of the facility; the schematic design of the Rotunda Building once the
programming has been defined; attendance by Stern at community workshop(s) with
adjacent property owners and residents and parties interested in the use of the building;
a small charette with City of Miami Beach professional staff; and a presentation of the
design and the recommendations of Stern; and
WHEREAS, the requested fees, in the amount of $20,798, include $715 for
reimbursables; $1,000 for a preliminary cost estimate; and $2,406 for contingency; once
all parties approve the schematic plan, Stem will provide a proposal for the completion
of the design, the construction documents and the construction administration phase of
the Project; and
WHEREAS, the preliminary cost of the renovation and additions to the existing
Rotunda Building were estimated by Stern to be $643,443 at the time the Master Plan
was submitted and an additional ten-percent, or $64,344, must be added to take into
account the fact that the estimate is based on a schematic design with only a
preliminary program and no definite information on the full scope of the Project
construction; and
WHEREAS, a preliminary cost estimate was provided for mostly code corrections
and improvements to the facility with minimal programming considerations which
established construction costs at $365,560 to which a similar ten-percent, or $36,556,
must be added to account for the preliminary nature of the estimate; and
WHEREAS, the range of costs for the Project therefore lies between $402,116
and $707,787, depending on the extent of the modifications to the building; and
WHEREAS, at this time, the cost of full professional services is estimated at
approximately $100,000, which would include the $20,798 for the conceptual design
phase now being requested; and
WHEREAS, funding sources for the construction of the renovation to the
Rotunda Building should be secured for the highest estimated amount, given the current
preliminary status of the building programming and possible unforeseen conditions,
which can be expected in a renovation project, and should include funds for the
. complete design and construction administration of the Project.
NOW THEREFORE, BE IT DULY RESOLVED BY THE CHAIRMAN AND
MEMBERS OF THE MIAMI BEACH REDEVELOPMENT AGENCY, that the Chairman
and Members appropriate funds, in the amount of $20,978, from the City Center Tax
Increment Funds, and approve Amendment No.4, to the architectural and engineering
Agreement with Robert A. M. Stern Architects, for the Cultural Campus/Regional Library
Project, for additional services, in the amount of $20,978, to complete the conceptual
design of the renovation of the existing Rotunda Building at Collins Park, under the
terms of the approved Master Plan.
PASSED and ADOPTED this 20th day. of M
ATTEST:
-Jlt~r:p~
CITY.:CLERK
F:\WORK\$ALL\chartrand\Library\Rotunda RDA Raso.doc
APPROVED AS TO
FORM. LANGUAGI
& FOR EXECUTION
.-
,1
FILE No.113 03/06 '02 13:54
obert A.M. Stern Architects
ID:Ronica FAX 9635
FAX:2129675588
460 West :J4th Street, New York, NY 10001 'lel2l2 967 ')l()() l'ax 212 967 5588
March 6, 2002
Jorge E. Chartrand, ('.oBstruction Manager
City of Miami Beach
1700 Convention Center Drive
Miami Beach, PL 33139
Dear Jorge:
Sent by [-mail and Fax
Robert A.M. Stem Architects LLP, (RAMSA) is pleased to submit this proposal for
professional services in connection with Collins Park Rotunda Renovation.
The Project
The Project, as we understand it consists of restoration of and renovations to the existing
'rotunda' meeting room at the Miami Beach Regional Library in Collins Park.
Scope of Services
The current proposal is for conceptual design services only. The intent is to develop the
design to the point where it can be shown to a potential donor. Services are anticipated
to take 3 weeks from the date of the notice to proceed, and will not include the service.'i
of engineers or specialty outside consultants including acoustical, theater design, and
lighting CUllllultants. A separate proposal for cost estimating services is attached. We
will rely on the City of Miami Beach Rotunda Buildine Code Analvsis dated February
10, 1999 previously provided by the City. Our work product is anticipated to include
a 1/8"=1'-0" floor plan showing one potential seating configuration, 2 building
elevations at 1/8"=1 '-0" indicating new and existing rtUlterials, and one building cr05S-
section at 1/8":=1'-0".
OUT services will include an initial 'commwlity meeting' with all interested parties, liS
coordinaled by the City of Miami Beach, to receive input from potential users. This
meeling will be attended by Alex Lamis and Sal Pella. We will then develop the desib'1l
concept based on the input received. The resulting concept will be pl'Csented by Alex
Lamis.
The Project Team
Robert A.M. Stem Architects and Cost Estimators Cumming/McGillivray will be the
sole consultants for this phase ofthc work. It is anticipated that other consultants wm
be involvctl in future phases or the project.
Budget Mnd Schedule
The budget for the project has not been definitively established but will be in the range
of$500,Ooo.00 construction cost. The construction will not begin until the new Miami
Beach Regional Library is completed in 2003.
If City of M iElmi Beach authorizes changes to the scope of the project whicb cause
RAMSA tn revise drawings andothef documents which have been previously llpproved,
if the cost of COI1Slruclioll increases or the project schedule is extended with City of
Miami Beach's approval, or RAMSA is required to modify drawings or other documents
as a result 01' inatlcqulllc, incomplete or erroneous information received from City of
Miami Beach or from other consultants employed by City of Miami Beach or not under
A I.imited llabiliLY I'artllrl'llhip
PAGE 2
ID:Ronica FAX 9635
FAX:21296?5588
FILE No.113 03/06 '02 13:55
460 West 34th Screet, New York, NY 10001 Tel 212 967 ')1 00 Fax 212967 5588
Jorge E. Chartrand, Construction Manager
City ofMiarni Reach, Proposal
March 6, 2002
Page 20r 4
Robert A.M. Stern Afl;hirccts
RAMSA direct control, or due to changes in laws, rules, Or regulations which govern the
project, RAMSA will be entilled to an adjustment in its compensation unless such
changes are caused by RAMSA negligent errors or omissions.
Assumptions
In addition to the foregoing, this proposal is based on the following assumptions which
are material conditions 10 the agreement to provide the services described herein:
1, This proposal is based on certain information provided by City of Miami Beach
on which RAMSA is entitled to rely for completeness and accuracy. Additional
information which will be provided by City of Miami Beach will include, but is
not limited to surveys, existing conditions documentation. testing services,
complete approved program infonnatioll, legal and accounting services required
by the Project and any rules or regulations of which City of Miami Beach may be
aware that affect RAMSA's performance of its services hereunder. RAMSA shall
be entitled to rely on the timeliness, accuracy and completeness of all information
provided by City of Miami Beach or its consultants.
2. City of Miami Beach has designated Jorge E. Chartrand as its Project Manager
for the Project. RAMSA is entitled to rely 011 the City of Miami Beach Project
Manager for timely and complete information and decisions with respect to the
Project.
), City of Miami Beach will provide written approval at the conclusion of each this
phase of RAMS A's services. RAMSA will have no obligation to proceed in the
absence of such Wlitten approval or written notice describing the specific reasons
such approval ha.'l been withheld.
4. City of Miami Beach acknowledges that public reviews and approvals which may
be required for the Project, except where listed in the Scope of Services section
above, are outside of RAMS A's control and will be provided by RAMSA as an
additional service at the hourly rates described below. RAMSA will use its best
efforts to assist City of Miami Beach to obtain such approvals but cannot be
liable for the failure to obtain such approvals. Basic services include RAMSA's
services in connection with drawings and other documents required to obtain a
standard as-of-right building permit
Compensation
Compensation for the services described herein, based 011 the foregoing assumptions and
the following lerms and conditions will be a sripulated lump slim of Seventeen Thousand
Five Hundred Doll81'S ($17.500.00), exclusive:: ofreimbw'Sable expenses. Reimbw-sable
expenses arc expected to be in the range of $2,250. A work-sheet showing the
assumptions thaI underlie rbis tee basis is attached.
^ l,imitcd Liabilily Panncrship
PAGE 3
FILE No.113 03/06 '02 13:55
ID:Ronica FAX 9635
FAX:2129675588
lobert A.M. Slern Architects
460 West .~4th Street, New York, NY 10001 'lCl212 967 5100 Fax 212 9675588
Jorge E. Charlrand. Construction Manager
City of Miami Beach, Proposal
March 6, 2002
Page 30r 4
Standard Contract Terms
Fees described do not include surveys, soils testing, verification or documentation of
existing conditions, or any other engineering or consultants or base site information
except as specifically described above. Drawings and specifications are and remain, the
sole property of RAMSA and may, when completed, be used for the construction of this
project, provided City of Miami Beach is not in breach of this agreement, but may not
be used on any other project without RAMSA's prior written approval. No public use
of the names of RAMS A or its consultants in connection with this project may be made
without RAMSA's prior written approval.
Services in connection with zoning" subdivision, or other public regulatory approvals,
if required. will be provided as additional services at our current hourly rates. Publicity
and marketing services, detailed models, additional meetings, and coordination of
additional consultants will be performed as reque~ted as additional services.
Reimbursable expenses, which will be billed at cost plus fifteen percent (15%) will
include other outside consultants, long distance telephone calls, facsimile transmission,
travel and accommodations, printing and photocopying, model supplies, photographic
services and reproductions, CADD plotting services, and express mail or courier
services.
Compensation for services provided by Robcrt A. M. Stem Architects on an hourly basis
shall be computed as described in the attached schedule of hourly billing rates. Rates
may be adjusted annually no sooncr than one year from the date of this letter form of
agreemcnt.
We wiU invoice for services perfornx:d on a monthly basis with payments due upon
receipt. For amounts outstanding over thirty (30) days a finance charge of 1-112% per
month (18% annually) will be assessed on the outstanding balance. Ifpayment has not
been made within thirty (30) days, RAMSA may suspend it's services on the project
without further liability until such payment has been received.
City of Miami Beach may suspend services in connection with the Project, or cancel the
Project upon no less than fifteen (15) days prior written notice to RAMSA. RAMSA's
sole obligation shall be to organize and archive drawings, files and other documents
relating to the Project within seven (7) days of such notice. City of Miami Beach agrees
to compensate RAMSA for all services completed, including organizing and archiving
of files and other documents, and expenses incurred through the date of suspension or
cancellation ortbe Project.
Jf you have any question.'! regarding this proposal, please do not hesitate to give me a
cnll. I would be pleased 10 discuss it witb you in more detail.
With your acceptance as indicated below together with your initial payment we can get
the project started. Tenus and conditions of this letter agreement are intended to be
consistent with the AlA Abbreviated Form of Agreement between Owner and Architect,
^ J jmitrd Uahilil)' P:mnrnnip
PAGE 4
FILE No.113 03/06 '02 13:56
Robert A.M. Stern Architects
ID:Ronica FAX 9635
FAX:2129675588
460 WC~t :i4th Street, New York, NY WOOl Tel 212 967 5 J 00 Fax 212 967 5588
Jorge E. <""'hartrand, Constructton Manager
City of Miami Beach, Proposal
March 6, 2002
Page 40f 4
AlA Form B 151, 1997 Edition. except as modified herein.
Sincerely, /)
. --l
... J /", . iff !
l -< ll'Y(/''-
Alexander L(mis
Partner
Read and Agreed: City of Miami Beach
By;
(Signature (md Title)
Date:
Enclosures: Hourly Rate Schedule
Labor Cost and Reimbursable Spreadsheet
Proposal from Cost Estimator
Copy to:
Robert S. Buford, Managing Partner
Salvlldor Pena
N.UOO2JncI'lll~2\MKItu'undA Pn,I'''''IoICI<,. wp4
A Limited Liabilily l'arrnership
PAGE 5
FILE No.113 03/06 '02 13:56
ID:Ronica FAX 9635
FAX:2129675588
lobert A.M. Stern Architects
460 West" .'i4th Street, New Yilrk. ~ 1000] Tel 212 967 5100 rax 212 967 5588
March 6, 2002
Schedule of Hourly Billing Rates
Compensation for services provided by Robert A,M. Stem Architects on the basis of
hourly billing rates shall be computed as follows for staff time directly associated with
the performance of services on the Project (Rates will be adjusted annually no sooner
than one year from the date of this Agreement):
a. Robert A.M. Stem's time atthe fixed rate of three hundred fifty dollars (5350.00)
per hO\lC.
b. Partners' time at the fixed rate of two hundred fifty dollars ($250.00) per hour.
c. Associate Partners' time at the fixed rate of two hundred doJtal's ($200.00) per
hour.
d. Senior Associates' time at the fixed rate of one hundred seventy-five dollars
($175.00) per hour.
e. Associates' and Project Managers' time at the fIXed rate of one hundred ftfty-five
doJtars ($155.00) per hour.
f. Senior Project Staff time at the fixed rate of one hundred twenty-five dollars
($125.00) per hour.
g. Project Staff Level I time at the fixed rate of one hundred dollars ($100.00) per
hour.
h. Project Staff Level II time at the fIXed rate of ninety dollars ($90.00) per hour.
i. Project Staff Level III and Modelmakers' time at the fixed rate of seventy-five
dollars ($75.00) per hour.
J. Project related Administrative Staff time at the fixed rate of seventy-five dollars
($75.00) per hour.
A I.ilnitcd Uahiliry l'armershil)
PAGE 6
FILE No.113 03/06 '02 13:56 ID:Ronica FAX 9635
FAX:2129675588
PAGE 7
=~;el::>
f\' it ~ f" ':t' ,.
Vi :\ ., ' ' .
.. * .'~"
CUMMING
McGILLIVRAY
lI.C
February 26, 2002
Alex Lamis
Robert A.M. Stem Architects
460 W. 34th Street
New York, NY 1O00l
Rc: Miami Beach Library - Rotunda Renovation
Dear Alex:
J am in receipt of the taesimi Ie that you sent this morning and I have met with our team to
discuss the prqjcct.
We certainly appreciate the opportunity to develop a conceptual estimate for Robert
A.M. Stern Architect') for the Miami Beach Library ROlunda Renovation.
As such, CMLLC is proposing a fee of 51.000.00 dollars, The fee is based upon the
sketch faxed to us earlier today.
Thank you for this opportunity and we trust this proposal meets with your approval. We
will begin the conceptual estimate upon receipt of this signed agreement. Payment will
be due upon receipt of the invoice. '
John Sprinkle, Senior Estimator, and I will contact you shortly ailer lunch to discuss the
fee and discuss the additional information that we will need from you to do lhe estimate.
Sincerely,
~~. -~~ -
erine Franklin
irector of Business Development
Cumming McGillivray LLC
Approved to proceed: _ ___ _ _ Date:
Robert A.M. Stern Architects
FILE No.113 03/06 '02 13:57
ID:Ronica FAX 9635
FAX:2129675588
PAGE 8
PROGRAMMING AND CONCEPTUAL DESIGN PHASE
R...oon:e l'mJccl Number Duration In Well".
Hired Labur Cost'! 98.011 3
SPECIALfill<;S POsn[ON I10URS l'IOURS RATE ($) 1lEE ($) TOTALS ($)
(week) (pbll!Hl)
Project MaMllelncnl Robert A.M. Slern U.O 0.0 $350.00
and Coordlnutltlu Parlner 1.0 3.0 $250.00
Associate l'artner 0.0 n.n 5200.0n
Sr. Associntc 0.0 0.0 5175.00
A~sociaLe O.ll 0.0 $155.00
Sr. ProjL'Cl AssisLant 0.0 0.0 S 125.00
^ rchitL'Clurc KoberL A.M. Slem n.o 0.0 $3S0.nO SO.OO
Pw'Lner 4.n 12.0 $250.00 53,nOO.00
Associate Partner 0.0 0.0 $20000 $0.00
Sr. Associole n.n 0.0 $175.00 $(l.(Xl
Associate OJ) 0.0 $1 S5 .(Xl SO.OO
Sr. Projecl AssistRnl 00 0.0 $125.nO SO. Oil
Drnrlsman Levell 0.0 n.o SIOO.OO $0.00
Drnflsman !.eve/II 40.0 120.0 $90.00 $10.800.00
DmflsllUIn I.cvellll 0.0 0.0 $75.00 $000
Modehnokcr 0.0 0.0 $75.00 $0.00
AdminislTRtivc Staff' 3.1l 9.0 $75.00 $(175.00
Landscape Robert A.M. Stern 0.0 0.0 $35000 $0.00
Al'rldtcctlu'c Pllrtner 0.0 0.0 5250.00 $0.00
As~ochtl.c J"drlnCf 00 o.U $200.00 50.00
Sr. AS~llciute 0.0 (HI $175.00 $0.00
ASSllcilllt: 2.0 6.0 $155.00 $930.00
Sr. Projecl As~islllnt on 0.0 $125.00 $0.00
I>rd ft'RUIII Levell 0.0 n.1l SIOO.OO SO.OO
Draftsman I.evell! 0.0 O.1l $90.00 SO.OO ~
Drnl\slnun I..cvcllll (l.Il Oil $75.00 $0.00
Mlluelmnker lI.O 0.0 $75.00 $0.00
Auminlslrulivc Slllff lI.O 0.0 $75.lKI $O.llO
IIl(crlol'S l{oIJcI1 A.M. Stern o.n 0.0 $:\50.lIO $0.1)0..
PllrLncr 011 O.lI $250.0(1 $0.00
Associnte Partner 0.0 0.0 S200.0n SO.OO
Sl'. Associate 0.0 lI.O $175.00 $0.00
Assodflle 1l.0 0.0 $155.00 $0.00
Sr. (>rojecl Assistant 0.0 0.0 $125.00 $0.00
Drafl:ilTwn Levell 0.0 0.0 $10000 $0.00
\)raft~mlln Levclll 0.0 0.0 $1)0.00 $ll.OO
Om fl~mnn Lcvcllll 0.0 0.0 $75.0U $0.00
Mo<1clmakcr n.n 11.0 $75.00 $0.00
Adminisl1'lltivc SllLIT n.n 0.0 $75.011 SO.OO
,... . ....-.._1. lell. LI..., tl~ Illll 041
FILE No.113 03/06 '02 13:58
ID:Ronica FAX 9635
FAX:2129675588
PAGE 9
PROGRAMMING AND CONCEPTUAL DESIGN PHASE
Re,1U'CC
Other Direct Costs (See Attachments)
Project Numher
98.011
l>umtiun in Weeks
3
TASK
Cost ($,
TO'I'AL~ ($1
Rt:produClion lint! Copying
Phologrnllluc Scrvice.~
Phlllographic SUpplies
IIacNimile Services
"llslnl. Courier. and Delivery Services
Loug Disluncc Telephone Ca lis
"l'lIvel and Accomll1(xlalion~
Non.TI'll vcl MClII~
Model SU(lplil:s
P\'Ilfcssillnal Mmlcllnilker
Prnfcssionnl Renderer
Consulwnll~l:i/11hul')uhlcs
Olher MiscellHllcollN HxpenKcs
SSOIl.oo
$0.00
$0.00
$0.00
$0.110
$20.00
$1.200.110
SO.llI)
SO.OO
SO.110
$0.00
$'0.00
$]72.00
AdminiSlfalivc C(~~IS:
15.0%
$1.1192.00
$283.80
!I'ub."atRl:
D. Other Uh-ccl Cu~1iI TIlt,,):
$2.175.HII
Fcc SUDUJUlJ')'
C. Cuntingency:
8.0%
$16.155.00
$2.175.110
." t .466.46
1\. Dil'ccl Lnhor COSl TOlnl:
H. OtJlcr Direcl Costs Tolal:
l'ruIJlINetll'cc Tnhd:
$19,797.26
IJ
_I'
(')hAWv1LtV-/-
_/
I'n'l'"n'dU)':
Al~...tw".tll)':
Project Manllger
26-Fcb-02
Pmjecl Partner
(
CITY OF MIAMI BEACH
REDEVELOPMENT AGENCY ITEM SUMMARY
m
-
Condensed Title:
A Resolution of the Chairman and Members of the Board of the Redevelopment Agency of the City of Miami
Beach authorizing appropriation of funds and approving additional services to Robert A. M. Stern for the
conceptual design of the existing Rotunda Building at Collins Park.
Issue:
Existing Rotunda Building at Collins Park was part of the Master Plan created by Stern and approved by
the Mayor and City Commission. The building needs renovation and re-programming for use as part of the
Collins Park Cultural Center and as recommended by the Arts Council and others in the community.
Item Summary/Recommendation:
The Administration recommends approving an amendment to the Agreement with Robert A. M. Stern for
additional services to provide a schematic design for the existing Rotunda Building which will be generated
after comments from the community and the City's professional staff.
Advisory Board Recommendation:
The Collins Park Cultural Center Oversight Committee recommended award at their 2/28/02 meeting.
Financial Information:
Amount to be expended:
$20,798
Source of
Funds:
F
Finance Dept.
AGENDA ITEM ,.3C
DATE 3-;l()-a;L
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
REDEVELOPMENT AGENCY MEMORANDUM
FROM:
Chairman and Members of
the Miami Beach Redevelopment Agency
Jorge M. Gonzalez \ I ~~
Executive Director 0 d/'r D
DATE: March 20, 2002
TO:
SUBJECT: A RESOLUTION OF THE CHAIRMAN AND MEMBERS OF THE BOARD OF THE
MIAMI BEACH REDEVELOPMENT AGENCY, APPROPRIATING FUNDS, IN THE
AMOUNT OF $20,798, FROM THE CITY CENTER TAX INCREMENT FUNDS,
AND APPROVING AMENDMENT NO.4, TO THE ARCHITECTURAL AND
ENGINEERING DESIGN AGREEMENT WITH ROBERT A. M. STERN
ARCHITECTS, FOR THE CULTURAL CAMPUS/REGIONAL LIBRARY PROJECT,
FOR ADDITIONAL SERVICES, IN THE AMOUNT OF $20,798, TO COMPLETE
THE CONCEPTUAL DESIGN OF THE RENOVATION OF THE EXISTING
ROTUNDA BUILDING AT COLLINS PARK UNDER THE TERMS OF THE
APPROVED MASTER PLAN.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
FUNDING:
Funding will be provided by the City Center Redevelopment Agency (RDA) Tax Increment Bond
Funds.
ANALYSIS:
On September 23, 1998, the Mayor and City Commission adopted Resolution No. 98-22904,
authorizing the Mayor and City Clerk to execute an agreement with the firm of Robert A. M. Stem
Architects (Stem) for the architectural and engineering design of a Regional Library, a 400-space
Parking Garage and a Master Plan for Park and Streetscape Improvements in the area surrounding
Collins Park. The Master Plan included the schematic programming of the existing Rotunda
Building, which was to be retained and renovated after existing Library demolition.
On November 2, 1999, the voters of Miami Beach approved the issuance of approximately $92
million in General Obligation (GO) Bonds. The proposed and recommended improvements included
$1,800,000 for a complete renovation of Collins Park, and for the Streetscape surrounding the
Cultural Campus, which includes the Regional Library, the Bass Museum and the Miami City Ballet
building. This scope did not include the renovation of the Rotunda Building and therefore no funds
were identified for this portion of the Project.
The Administration is now requesting approval of Amendment No.4, in the amount of $20,798, to
the agreement with Stem, and appropriation of the funding, to develop a design concept for the
\
Commission Memorandum
Page 2
Rotunda Building
renovation of the existing Rotunda Building as defined in the Master Plan of Collins Park, previously
approved by the Administration and the City Commission.
The scope of work of the additional services includes assistance with the programming of the
facility; the schematic design of the Rotunda Building once the programming has been defined;
attendance by Stern at community workshop(s) with adjacent property owners and residents and
parties interested in the use of the building; a small charette with City of Miami Beach professional
staff; and a presentation of the design and the recommendations of the consultant.
The requested fees, in the amount of $20,798, include $715 for reimbursables, $1,000 for a
preliminary cost estimate and $2,406 for contingency. Once all parties approve the schematic plan,
Stern will provide a proposal for the completion of the design, the construction documents and the
construction administration phase of the project. The Administration will present this proposal at
that time to the Chairman and Members of the Board for approval and appropriation of funds.
The preliminary cost of the renovation and additions to the existing Rotunda Building were
estimated by Stern to be $643,443 at the time the Master Plan was submitted. An additional ten-
percent, or $64,344, must be added to take into account the fact that the estimate is based on a
schematic design with only a preliminary program and no definite information on the full scope of
the project construction. The estimate, which is nearly three years old, included asbestos removal;
code related corrections and improvements, the addition of a space for restrooms and other
amenities and minimal programming improvements.
A preliminary cost estimate was provided for mostly code corrections and improvements to the
facility with minimal programming considerations, since these were not firmly established. This cost
was established at $365,560 to which a similar ten-percent, or $36,556, must be added to account
for the preliminary nature of the estimate. The range of costs for the project therefore lies between
$707,787 and $402,116 depending on the extent of the modifications to the building.
Funding sources for the construction of the renovation to the Rotunda should be secured for the
highest amount given the current preliminary status of the building programming and the possible
unforeseen conditions, which can be expected in a renovation project. In addition, funds for the
complete design and construction administration of the project must also be secured. At this time,
the cost of full professional services is estimated at approximately $100,000, which would include
the $20,978 for the conceptual design phase now being requested.
It is recommended that the Chairman and Members of the Board adopt the Resolution approving
Amendment No.4, and appropriating funds, in the amount of $20,798, to the Robert A. M. Stern
Agreement, for the conceptual design of the existing Rotunda Building within Collins Park as
proposed in the Master Plan' previously approved. The City Center Redevelopment Agency will
provide the funds.
T:\CMGR\AGENDA\2002\MAR2002\CONSENT\Rotunda RDA memo.doc