Loading...
413-2002 RDA Reso r- -- RESOLUTION NO. 413.,.2002 A RESOLUTION OF THE CHAIRMAN AND MEMBERS OF THE MIAMI BEACH REDEVELOPMENT AGENCY, APPROPRIATING FUNDS, IN THE AMOUNT OF $20,978, FROM THE CITY CENTER TAX INCREMENT FUNDS, AND APPROVING AMENDMENT NO.4, TO THE ARCHITECTURAL AND ENGINEERING AGREEMENT WITH ROBERT A. M. STERN ARCHITECTS FOR THE CULTURAL CAMPUS/REGIONAL LIBRARY PROJECT, FOR ADDITIONAL SERVICES, IN THE AMOUNT OF $20,978, TO COMPLETE THE CONCEPTUAL DESIGN OF THE RENOVATION OF THE EXISTING ROTUNDA BUILDING AT COLLINS PARK UNDER THE TERMS OF THE APPROVED MASTER PLAN. WHEREAS, on September 23, 1998, the Mayor and City Commission adopted Resolution No. 98-22904, authorizing the Mayor and City Clerk to execute an Agreement with the firm of Robert A. M. Stern Architects (Stern) for the architectural and engineering design of a Regional Library, a 400-space Parking Garage, and a Master Plan for Park and Streetscape Improvements in the area surrounding Collins Park (the Project); and WHEREAS, the Master Plan included the schematic programming of the existing Rotunda Building, which was to be retained and renovated after the existing Library demolition; and WHEREAS, on November 2, 1999, the voters of Miami Beach approved the issuance of approximately $92 million in General Obligation (GO) Bonds which included $1,800,000 for a complete renovation of Collins Park and the Cultural Campus, which includes the Regional Library, the Bass Museum, the Rotunda Building, and the Miami City Ballet building; and WHEREAS, the scope of work did not include the Renovation of the Rotunda Building and therefore no funds were identified for this portion of the Project; and WHEREAS, the Administration is now requesting appropriation of funding, in the amount of $20,798, from City Center Tax Increment Funds, and approval of Amendment No.4, in the amount of $20,798, to the Agreement with Stern, to develop a design concept for the renovation of the existing Rotunda Building, as defined in the Master Plan of Collins Park, as previously approved by the Administration and the City Commission; and WHEREAS, the scope of work of the additional services includes assistance with the programming of the facility; the schematic design of the Rotunda Building once the programming has been defined; attendance by Stern at community workshop(s) with adjacent property owners and residents and parties interested in the use of the building; a small charette with City of Miami Beach professional staff; and a presentation of the design and the recommendations of Stern; and WHEREAS, the requested fees, in the amount of $20,798, include $715 for reimbursables; $1,000 for a preliminary cost estimate; and $2,406 for contingency; once all parties approve the schematic plan, Stem will provide a proposal for the completion of the design, the construction documents and the construction administration phase of the Project; and WHEREAS, the preliminary cost of the renovation and additions to the existing Rotunda Building were estimated by Stern to be $643,443 at the time the Master Plan was submitted and an additional ten-percent, or $64,344, must be added to take into account the fact that the estimate is based on a schematic design with only a preliminary program and no definite information on the full scope of the Project construction; and WHEREAS, a preliminary cost estimate was provided for mostly code corrections and improvements to the facility with minimal programming considerations which established construction costs at $365,560 to which a similar ten-percent, or $36,556, must be added to account for the preliminary nature of the estimate; and WHEREAS, the range of costs for the Project therefore lies between $402,116 and $707,787, depending on the extent of the modifications to the building; and WHEREAS, at this time, the cost of full professional services is estimated at approximately $100,000, which would include the $20,798 for the conceptual design phase now being requested; and WHEREAS, funding sources for the construction of the renovation to the Rotunda Building should be secured for the highest estimated amount, given the current preliminary status of the building programming and possible unforeseen conditions, which can be expected in a renovation project, and should include funds for the . complete design and construction administration of the Project. NOW THEREFORE, BE IT DULY RESOLVED BY THE CHAIRMAN AND MEMBERS OF THE MIAMI BEACH REDEVELOPMENT AGENCY, that the Chairman and Members appropriate funds, in the amount of $20,978, from the City Center Tax Increment Funds, and approve Amendment No.4, to the architectural and engineering Agreement with Robert A. M. Stern Architects, for the Cultural Campus/Regional Library Project, for additional services, in the amount of $20,978, to complete the conceptual design of the renovation of the existing Rotunda Building at Collins Park, under the terms of the approved Master Plan. PASSED and ADOPTED this 20th day. of M ATTEST: -Jlt~r:p~ CITY.:CLERK F:\WORK\$ALL\chartrand\Library\Rotunda RDA Raso.doc APPROVED AS TO FORM. LANGUAGI & FOR EXECUTION .- ,1 FILE No.113 03/06 '02 13:54 obert A.M. Stern Architects ID:Ronica FAX 9635 FAX:2129675588 460 West :J4th Street, New York, NY 10001 'lel2l2 967 ')l()() l'ax 212 967 5588 March 6, 2002 Jorge E. Chartrand, ('.oBstruction Manager City of Miami Beach 1700 Convention Center Drive Miami Beach, PL 33139 Dear Jorge: Sent by [-mail and Fax Robert A.M. Stem Architects LLP, (RAMSA) is pleased to submit this proposal for professional services in connection with Collins Park Rotunda Renovation. The Project The Project, as we understand it consists of restoration of and renovations to the existing 'rotunda' meeting room at the Miami Beach Regional Library in Collins Park. Scope of Services The current proposal is for conceptual design services only. The intent is to develop the design to the point where it can be shown to a potential donor. Services are anticipated to take 3 weeks from the date of the notice to proceed, and will not include the service.'i of engineers or specialty outside consultants including acoustical, theater design, and lighting CUllllultants. A separate proposal for cost estimating services is attached. We will rely on the City of Miami Beach Rotunda Buildine Code Analvsis dated February 10, 1999 previously provided by the City. Our work product is anticipated to include a 1/8"=1'-0" floor plan showing one potential seating configuration, 2 building elevations at 1/8"=1 '-0" indicating new and existing rtUlterials, and one building cr05S- section at 1/8":=1'-0". OUT services will include an initial 'commwlity meeting' with all interested parties, liS coordinaled by the City of Miami Beach, to receive input from potential users. This meeling will be attended by Alex Lamis and Sal Pella. We will then develop the desib'1l concept based on the input received. The resulting concept will be pl'Csented by Alex Lamis. The Project Team Robert A.M. Stem Architects and Cost Estimators Cumming/McGillivray will be the sole consultants for this phase ofthc work. It is anticipated that other consultants wm be involvctl in future phases or the project. Budget Mnd Schedule The budget for the project has not been definitively established but will be in the range of$500,Ooo.00 construction cost. The construction will not begin until the new Miami Beach Regional Library is completed in 2003. If City of M iElmi Beach authorizes changes to the scope of the project whicb cause RAMSA tn revise drawings andothef documents which have been previously llpproved, if the cost of COI1Slruclioll increases or the project schedule is extended with City of Miami Beach's approval, or RAMSA is required to modify drawings or other documents as a result 01' inatlcqulllc, incomplete or erroneous information received from City of Miami Beach or from other consultants employed by City of Miami Beach or not under A I.imited llabiliLY I'artllrl'llhip PAGE 2 ID:Ronica FAX 9635 FAX:21296?5588 FILE No.113 03/06 '02 13:55 460 West 34th Screet, New York, NY 10001 Tel 212 967 ')1 00 Fax 212967 5588 Jorge E. Chartrand, Construction Manager City ofMiarni Reach, Proposal March 6, 2002 Page 20r 4 Robert A.M. Stern Afl;hirccts RAMSA direct control, or due to changes in laws, rules, Or regulations which govern the project, RAMSA will be entilled to an adjustment in its compensation unless such changes are caused by RAMSA negligent errors or omissions. Assumptions In addition to the foregoing, this proposal is based on the following assumptions which are material conditions 10 the agreement to provide the services described herein: 1, This proposal is based on certain information provided by City of Miami Beach on which RAMSA is entitled to rely for completeness and accuracy. Additional information which will be provided by City of Miami Beach will include, but is not limited to surveys, existing conditions documentation. testing services, complete approved program infonnatioll, legal and accounting services required by the Project and any rules or regulations of which City of Miami Beach may be aware that affect RAMSA's performance of its services hereunder. RAMSA shall be entitled to rely on the timeliness, accuracy and completeness of all information provided by City of Miami Beach or its consultants. 2. City of Miami Beach has designated Jorge E. Chartrand as its Project Manager for the Project. RAMSA is entitled to rely 011 the City of Miami Beach Project Manager for timely and complete information and decisions with respect to the Project. ), City of Miami Beach will provide written approval at the conclusion of each this phase of RAMS A's services. RAMSA will have no obligation to proceed in the absence of such Wlitten approval or written notice describing the specific reasons such approval ha.'l been withheld. 4. City of Miami Beach acknowledges that public reviews and approvals which may be required for the Project, except where listed in the Scope of Services section above, are outside of RAMS A's control and will be provided by RAMSA as an additional service at the hourly rates described below. RAMSA will use its best efforts to assist City of Miami Beach to obtain such approvals but cannot be liable for the failure to obtain such approvals. Basic services include RAMSA's services in connection with drawings and other documents required to obtain a standard as-of-right building permit Compensation Compensation for the services described herein, based 011 the foregoing assumptions and the following lerms and conditions will be a sripulated lump slim of Seventeen Thousand Five Hundred Doll81'S ($17.500.00), exclusive:: ofreimbw'Sable expenses. Reimbw-sable expenses arc expected to be in the range of $2,250. A work-sheet showing the assumptions thaI underlie rbis tee basis is attached. ^ l,imitcd Liabilily Panncrship PAGE 3 FILE No.113 03/06 '02 13:55 ID:Ronica FAX 9635 FAX:2129675588 lobert A.M. Slern Architects 460 West .~4th Street, New York, NY 10001 'lCl212 967 5100 Fax 212 9675588 Jorge E. Charlrand. Construction Manager City of Miami Beach, Proposal March 6, 2002 Page 30r 4 Standard Contract Terms Fees described do not include surveys, soils testing, verification or documentation of existing conditions, or any other engineering or consultants or base site information except as specifically described above. Drawings and specifications are and remain, the sole property of RAMSA and may, when completed, be used for the construction of this project, provided City of Miami Beach is not in breach of this agreement, but may not be used on any other project without RAMSA's prior written approval. No public use of the names of RAMS A or its consultants in connection with this project may be made without RAMSA's prior written approval. Services in connection with zoning" subdivision, or other public regulatory approvals, if required. will be provided as additional services at our current hourly rates. Publicity and marketing services, detailed models, additional meetings, and coordination of additional consultants will be performed as reque~ted as additional services. Reimbursable expenses, which will be billed at cost plus fifteen percent (15%) will include other outside consultants, long distance telephone calls, facsimile transmission, travel and accommodations, printing and photocopying, model supplies, photographic services and reproductions, CADD plotting services, and express mail or courier services. Compensation for services provided by Robcrt A. M. Stem Architects on an hourly basis shall be computed as described in the attached schedule of hourly billing rates. Rates may be adjusted annually no sooncr than one year from the date of this letter form of agreemcnt. We wiU invoice for services perfornx:d on a monthly basis with payments due upon receipt. For amounts outstanding over thirty (30) days a finance charge of 1-112% per month (18% annually) will be assessed on the outstanding balance. Ifpayment has not been made within thirty (30) days, RAMSA may suspend it's services on the project without further liability until such payment has been received. City of Miami Beach may suspend services in connection with the Project, or cancel the Project upon no less than fifteen (15) days prior written notice to RAMSA. RAMSA's sole obligation shall be to organize and archive drawings, files and other documents relating to the Project within seven (7) days of such notice. City of Miami Beach agrees to compensate RAMSA for all services completed, including organizing and archiving of files and other documents, and expenses incurred through the date of suspension or cancellation ortbe Project. Jf you have any question.'! regarding this proposal, please do not hesitate to give me a cnll. I would be pleased 10 discuss it witb you in more detail. With your acceptance as indicated below together with your initial payment we can get the project started. Tenus and conditions of this letter agreement are intended to be consistent with the AlA Abbreviated Form of Agreement between Owner and Architect, ^ J jmitrd Uahilil)' P:mnrnnip PAGE 4 FILE No.113 03/06 '02 13:56 Robert A.M. Stern Architects ID:Ronica FAX 9635 FAX:2129675588 460 WC~t :i4th Street, New York, NY WOOl Tel 212 967 5 J 00 Fax 212 967 5588 Jorge E. <""'hartrand, Constructton Manager City of Miami Beach, Proposal March 6, 2002 Page 40f 4 AlA Form B 151, 1997 Edition. except as modified herein. Sincerely, /) . --l ... J /", . iff ! l -< ll'Y(/''- Alexander L(mis Partner Read and Agreed: City of Miami Beach By; (Signature (md Title) Date: Enclosures: Hourly Rate Schedule Labor Cost and Reimbursable Spreadsheet Proposal from Cost Estimator Copy to: Robert S. Buford, Managing Partner Salvlldor Pena N.UOO2JncI'lll~2\MKItu'undA Pn,I'''''IoICI<,. wp4 A Limited Liabilily l'arrnership PAGE 5 FILE No.113 03/06 '02 13:56 ID:Ronica FAX 9635 FAX:2129675588 lobert A.M. Stern Architects 460 West" .'i4th Street, New Yilrk. ~ 1000] Tel 212 967 5100 rax 212 967 5588 March 6, 2002 Schedule of Hourly Billing Rates Compensation for services provided by Robert A,M. Stem Architects on the basis of hourly billing rates shall be computed as follows for staff time directly associated with the performance of services on the Project (Rates will be adjusted annually no sooner than one year from the date of this Agreement): a. Robert A.M. Stem's time atthe fixed rate of three hundred fifty dollars (5350.00) per hO\lC. b. Partners' time at the fixed rate of two hundred fifty dollars ($250.00) per hour. c. Associate Partners' time at the fixed rate of two hundred doJtal's ($200.00) per hour. d. Senior Associates' time at the fixed rate of one hundred seventy-five dollars ($175.00) per hour. e. Associates' and Project Managers' time at the fIXed rate of one hundred ftfty-five doJtars ($155.00) per hour. f. Senior Project Staff time at the fixed rate of one hundred twenty-five dollars ($125.00) per hour. g. Project Staff Level I time at the fixed rate of one hundred dollars ($100.00) per hour. h. Project Staff Level II time at the fIXed rate of ninety dollars ($90.00) per hour. i. Project Staff Level III and Modelmakers' time at the fixed rate of seventy-five dollars ($75.00) per hour. J. Project related Administrative Staff time at the fixed rate of seventy-five dollars ($75.00) per hour. A I.ilnitcd Uahiliry l'armershil) PAGE 6 FILE No.113 03/06 '02 13:56 ID:Ronica FAX 9635 FAX:2129675588 PAGE 7 =~;el::> f\' it ~ f" ':t' ,. Vi :\ ., ' ' . .. * .'~" CUMMING McGILLIVRAY lI.C February 26, 2002 Alex Lamis Robert A.M. Stem Architects 460 W. 34th Street New York, NY 1O00l Rc: Miami Beach Library - Rotunda Renovation Dear Alex: J am in receipt of the taesimi Ie that you sent this morning and I have met with our team to discuss the prqjcct. We certainly appreciate the opportunity to develop a conceptual estimate for Robert A.M. Stern Architect') for the Miami Beach Library ROlunda Renovation. As such, CMLLC is proposing a fee of 51.000.00 dollars, The fee is based upon the sketch faxed to us earlier today. Thank you for this opportunity and we trust this proposal meets with your approval. We will begin the conceptual estimate upon receipt of this signed agreement. Payment will be due upon receipt of the invoice. ' John Sprinkle, Senior Estimator, and I will contact you shortly ailer lunch to discuss the fee and discuss the additional information that we will need from you to do lhe estimate. Sincerely, ~~. -~~ - erine Franklin irector of Business Development Cumming McGillivray LLC Approved to proceed: _ ___ _ _ Date: Robert A.M. Stern Architects FILE No.113 03/06 '02 13:57 ID:Ronica FAX 9635 FAX:2129675588 PAGE 8 PROGRAMMING AND CONCEPTUAL DESIGN PHASE R...oon:e l'mJccl Number Duration In Well". Hired Labur Cost'! 98.011 3 SPECIALfill<;S POsn[ON I10URS l'IOURS RATE ($) 1lEE ($) TOTALS ($) (week) (pbll!Hl) Project MaMllelncnl Robert A.M. Slern U.O 0.0 $350.00 and Coordlnutltlu Parlner 1.0 3.0 $250.00 Associate l'artner 0.0 n.n 5200.0n Sr. Associntc 0.0 0.0 5175.00 A~sociaLe O.ll 0.0 $155.00 Sr. ProjL'Cl AssisLant 0.0 0.0 S 125.00 ^ rchitL'Clurc KoberL A.M. Slem n.o 0.0 $3S0.nO SO.OO Pw'Lner 4.n 12.0 $250.00 53,nOO.00 Associate Partner 0.0 0.0 $20000 $0.00 Sr. Associole n.n 0.0 $175.00 $(l.(Xl Associate OJ) 0.0 $1 S5 .(Xl SO.OO Sr. Projecl AssistRnl 00 0.0 $125.nO SO. Oil Drnrlsman Levell 0.0 n.o SIOO.OO $0.00 Drnflsman !.eve/II 40.0 120.0 $90.00 $10.800.00 DmflsllUIn I.cvellll 0.0 0.0 $75.00 $000 Modehnokcr 0.0 0.0 $75.00 $0.00 AdminislTRtivc Staff' 3.1l 9.0 $75.00 $(175.00 Landscape Robert A.M. Stern 0.0 0.0 $35000 $0.00 Al'rldtcctlu'c Pllrtner 0.0 0.0 5250.00 $0.00 As~ochtl.c J"drlnCf 00 o.U $200.00 50.00 Sr. AS~llciute 0.0 (HI $175.00 $0.00 ASSllcilllt: 2.0 6.0 $155.00 $930.00 Sr. Projecl As~islllnt on 0.0 $125.00 $0.00 I>rd ft'RUIII Levell 0.0 n.1l SIOO.OO SO.OO Draftsman I.evell! 0.0 O.1l $90.00 SO.OO ~ Drnl\slnun I..cvcllll (l.Il Oil $75.00 $0.00 Mlluelmnker lI.O 0.0 $75.00 $0.00 Auminlslrulivc Slllff lI.O 0.0 $75.lKI $O.llO IIl(crlol'S l{oIJcI1 A.M. Stern o.n 0.0 $:\50.lIO $0.1)0.. PllrLncr 011 O.lI $250.0(1 $0.00 Associnte Partner 0.0 0.0 S200.0n SO.OO Sl'. Associate 0.0 lI.O $175.00 $0.00 Assodflle 1l.0 0.0 $155.00 $0.00 Sr. (>rojecl Assistant 0.0 0.0 $125.00 $0.00 Drafl:ilTwn Levell 0.0 0.0 $10000 $0.00 \)raft~mlln Levclll 0.0 0.0 $1)0.00 $ll.OO Om fl~mnn Lcvcllll 0.0 0.0 $75.0U $0.00 Mo<1clmakcr n.n 11.0 $75.00 $0.00 Adminisl1'lltivc SllLIT n.n 0.0 $75.011 SO.OO ,... . ....-.._1. lell. LI..., tl~ Illll 041 FILE No.113 03/06 '02 13:58 ID:Ronica FAX 9635 FAX:2129675588 PAGE 9 PROGRAMMING AND CONCEPTUAL DESIGN PHASE Re,1U'CC Other Direct Costs (See Attachments) Project Numher 98.011 l>umtiun in Weeks 3 TASK Cost ($, TO'I'AL~ ($1 Rt:produClion lint! Copying Phologrnllluc Scrvice.~ Phlllographic SUpplies IIacNimile Services "llslnl. Courier. and Delivery Services Loug Disluncc Telephone Ca lis "l'lIvel and Accomll1(xlalion~ Non.TI'll vcl MClII~ Model SU(lplil:s P\'Ilfcssillnal Mmlcllnilker Prnfcssionnl Renderer Consulwnll~l:i/11hul')uhlcs Olher MiscellHllcollN HxpenKcs SSOIl.oo $0.00 $0.00 $0.00 $0.110 $20.00 $1.200.110 SO.llI) SO.OO SO.110 $0.00 $'0.00 $]72.00 AdminiSlfalivc C(~~IS: 15.0% $1.1192.00 $283.80 !I'ub."atRl: D. Other Uh-ccl Cu~1iI TIlt,,): $2.175.HII Fcc SUDUJUlJ')' C. Cuntingency: 8.0% $16.155.00 $2.175.110 ." t .466.46 1\. Dil'ccl Lnhor COSl TOlnl: H. OtJlcr Direcl Costs Tolal: l'ruIJlINetll'cc Tnhd: $19,797.26 IJ _I' (')hAWv1LtV-/- _/ I'n'l'"n'dU)': Al~...tw".tll)': Project Manllger 26-Fcb-02 Pmjecl Partner ( CITY OF MIAMI BEACH REDEVELOPMENT AGENCY ITEM SUMMARY m - Condensed Title: A Resolution of the Chairman and Members of the Board of the Redevelopment Agency of the City of Miami Beach authorizing appropriation of funds and approving additional services to Robert A. M. Stern for the conceptual design of the existing Rotunda Building at Collins Park. Issue: Existing Rotunda Building at Collins Park was part of the Master Plan created by Stern and approved by the Mayor and City Commission. The building needs renovation and re-programming for use as part of the Collins Park Cultural Center and as recommended by the Arts Council and others in the community. Item Summary/Recommendation: The Administration recommends approving an amendment to the Agreement with Robert A. M. Stern for additional services to provide a schematic design for the existing Rotunda Building which will be generated after comments from the community and the City's professional staff. Advisory Board Recommendation: The Collins Park Cultural Center Oversight Committee recommended award at their 2/28/02 meeting. Financial Information: Amount to be expended: $20,798 Source of Funds: F Finance Dept. AGENDA ITEM ,.3C DATE 3-;l()-a;L CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 REDEVELOPMENT AGENCY MEMORANDUM FROM: Chairman and Members of the Miami Beach Redevelopment Agency Jorge M. Gonzalez \ I ~~ Executive Director 0 d/'r D DATE: March 20, 2002 TO: SUBJECT: A RESOLUTION OF THE CHAIRMAN AND MEMBERS OF THE BOARD OF THE MIAMI BEACH REDEVELOPMENT AGENCY, APPROPRIATING FUNDS, IN THE AMOUNT OF $20,798, FROM THE CITY CENTER TAX INCREMENT FUNDS, AND APPROVING AMENDMENT NO.4, TO THE ARCHITECTURAL AND ENGINEERING DESIGN AGREEMENT WITH ROBERT A. M. STERN ARCHITECTS, FOR THE CULTURAL CAMPUS/REGIONAL LIBRARY PROJECT, FOR ADDITIONAL SERVICES, IN THE AMOUNT OF $20,798, TO COMPLETE THE CONCEPTUAL DESIGN OF THE RENOVATION OF THE EXISTING ROTUNDA BUILDING AT COLLINS PARK UNDER THE TERMS OF THE APPROVED MASTER PLAN. ADMINISTRATION RECOMMENDATION: Adopt the Resolution. FUNDING: Funding will be provided by the City Center Redevelopment Agency (RDA) Tax Increment Bond Funds. ANALYSIS: On September 23, 1998, the Mayor and City Commission adopted Resolution No. 98-22904, authorizing the Mayor and City Clerk to execute an agreement with the firm of Robert A. M. Stem Architects (Stem) for the architectural and engineering design of a Regional Library, a 400-space Parking Garage and a Master Plan for Park and Streetscape Improvements in the area surrounding Collins Park. The Master Plan included the schematic programming of the existing Rotunda Building, which was to be retained and renovated after existing Library demolition. On November 2, 1999, the voters of Miami Beach approved the issuance of approximately $92 million in General Obligation (GO) Bonds. The proposed and recommended improvements included $1,800,000 for a complete renovation of Collins Park, and for the Streetscape surrounding the Cultural Campus, which includes the Regional Library, the Bass Museum and the Miami City Ballet building. This scope did not include the renovation of the Rotunda Building and therefore no funds were identified for this portion of the Project. The Administration is now requesting approval of Amendment No.4, in the amount of $20,798, to the agreement with Stem, and appropriation of the funding, to develop a design concept for the \ Commission Memorandum Page 2 Rotunda Building renovation of the existing Rotunda Building as defined in the Master Plan of Collins Park, previously approved by the Administration and the City Commission. The scope of work of the additional services includes assistance with the programming of the facility; the schematic design of the Rotunda Building once the programming has been defined; attendance by Stern at community workshop(s) with adjacent property owners and residents and parties interested in the use of the building; a small charette with City of Miami Beach professional staff; and a presentation of the design and the recommendations of the consultant. The requested fees, in the amount of $20,798, include $715 for reimbursables, $1,000 for a preliminary cost estimate and $2,406 for contingency. Once all parties approve the schematic plan, Stern will provide a proposal for the completion of the design, the construction documents and the construction administration phase of the project. The Administration will present this proposal at that time to the Chairman and Members of the Board for approval and appropriation of funds. The preliminary cost of the renovation and additions to the existing Rotunda Building were estimated by Stern to be $643,443 at the time the Master Plan was submitted. An additional ten- percent, or $64,344, must be added to take into account the fact that the estimate is based on a schematic design with only a preliminary program and no definite information on the full scope of the project construction. The estimate, which is nearly three years old, included asbestos removal; code related corrections and improvements, the addition of a space for restrooms and other amenities and minimal programming improvements. A preliminary cost estimate was provided for mostly code corrections and improvements to the facility with minimal programming considerations, since these were not firmly established. This cost was established at $365,560 to which a similar ten-percent, or $36,556, must be added to account for the preliminary nature of the estimate. The range of costs for the project therefore lies between $707,787 and $402,116 depending on the extent of the modifications to the building. Funding sources for the construction of the renovation to the Rotunda should be secured for the highest amount given the current preliminary status of the building programming and the possible unforeseen conditions, which can be expected in a renovation project. In addition, funds for the complete design and construction administration of the project must also be secured. At this time, the cost of full professional services is estimated at approximately $100,000, which would include the $20,978 for the conceptual design phase now being requested. It is recommended that the Chairman and Members of the Board adopt the Resolution approving Amendment No.4, and appropriating funds, in the amount of $20,798, to the Robert A. M. Stern Agreement, for the conceptual design of the existing Rotunda Building within Collins Park as proposed in the Master Plan' previously approved. The City Center Redevelopment Agency will provide the funds. T:\CMGR\AGENDA\2002\MAR2002\CONSENT\Rotunda RDA memo.doc