Loading...
98-22846 RESO RESOLUTION NO, 98-22846 A RESOLUTION OF THE MAYOR AND CITY COMMISSION ACCEPTING A $30,000 GRANT THROUGH MIAMI-DADE COUNTY FROM THE FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS; APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND MIAMI-DADE COUNTY IN ORDER TO JOINTLY COMPLETE A LOCAL MITIGATION STRATEGY; AND APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A LETTER OF INTENT TO PARTICIPATE, WHEREAS, the City is vulnerable to hurricanes and other natural disasters, and to devastation caused by natural disasters; and WHEREAS, the State of Florida has launched a "Breaking the Cycle" initiative designed to help communities identify areas that are continually devastated during disasters, and taking a proactive approach to making our communities less vulnerable to the effects of natural disasters; and WHEREAS, the State of Florida has provided the City with a $30,000 Grant, through Miami-Dade County, to participate in a County-wide effort to jointly develop a Local Mitigation Strategy to reduce the damaging effects of a natural disaster and improve our opportunities to receive more post- disaster funding quickly by pre-identifying mitigation projects; and WHEREAS, the City will participate in this County-wide effort by executing the attached Interloca1 Agreement between the City of Miami Beach and Miami-Dade County, and submitting a Letter of Intent to participate. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Commission herein accept a $30,000 Grant through Miami-Dade County from the Florida Department of Community Affairs; approve and authorize the Mayor and City Clerk to execute an Interlocal Agreement between the City of Miami Beach and Miami-Dade County in order to jointly complete a Local Mitigation Strategy; and approve and authorize the City Manager to execute a Letter of Intent to participate. PASSED AND ADOPTED THIS 15th DAY OF July 1998 ~r-f~ C TY CLERK APPROVED AS TO FORM & lANGUAGE & FOR EXECUTION ~f1 MAYOR SR/MDB/FJ/gw 1f~ mey 7(J/Jg Date CITY OF MIAMI BEACH :ITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 lttp:\\cl.miaml-beach.n.us COMMISSION MEMORANDUM NO. ,g-8'9 -9g TO: Honorable Mayor and Members of the City Co DATE: July 15, 1998 FROM: Sergio Rodriguez ' City Manager SUBJECT: A RESOL TION TO ACCEPT A $30,000 GRANT; APPROVE AN INTERLOCAL AGREEMENT FOR JOINT COMPLETION OF A LOCAL MITIGATION STRATEGY, AND THE "LETTER OF INTENT" TO PARTICIPATE ADMINISTRA TION RECOMMENDATION: Adopt the Resolution. BACKGROUND: The State of Florida, through the Florida Department of Community Affairs, has launched the "Breaking the Cycle" program designed to help communities throughout the State develop mitigation strategies to reduce vulnerability to disasters. Each County and Municipality has been awarded grant monies to develop a single County-wide Local Mitigation Strategy. The City of Miami Beach will receive $30,000 as its share of the grant. The grant award is based on our vulnerability to a natural disaster. To participate in developing a Joint Local Mitigation Strategy, the City of Miami Beach must submit a "Letter ofIntent" and an executed Interlocal Agreement to the Miami-Dade County Office of Emergency Management. No match dollars are required. ANALYSIS: A Local Mitigation Strategy will enhance our community's ability to reduce damage caused by disasters and break away from the familiar cycle of destruction, reconstruction, and destruction again. Communities that implement Mitigation Strategies will receive more money from State Grants for recovery and rebuilding after a disaster, and be given priority over communities that have not implemented a Mitigation Strategy. - CONCLUSION: Approval of this Resolution will provide the City of Miami Beach an opportunity to participate in developing a Mitigation Strategy which will benefit our City with plans and projects that reduce the threat of future losses. SRMDB:FJ:gw AGENDA ITEM DATE CIS I -I '5 -9 cg-- INTERLOCAL AGREEMENT FOR JOINT COMPLETION OF A LOCAL MITIGATION STRATEGY This lnterlocal Agreement is being entered into this I (tt. day of , 1998, by and between Miami-Dade County ("County") and the City of w; ("City") in order to jointly complete a Local Mitigation Strategy as described in the attached Scope of Work and in the Department of Community Affairs (DCA) publication The Local Mitigation 'strategy: a Guidebook/or Florida Cities and Counties, hereafter referred to as "the Guidebook." It is agreed that the City shall assist in the development of the Local Mitigation Strategy ("LMS") using the Guidebook as well as other applicable guidance. The City shall participate in this process in order to achieve a single, unified LMS for the County. It is agreed that the County will pay compensation at the end of each contract period based on completion of activities identified in this Scope of Work. The payment will be made after the subcontractor submits all deliverables, within the scheduled time frame, and a determination is made by the County that the City has satisfactorily completed the pertinent activities and deliverab1es. All payments will be made as soon as possible, following receipt of payments from the DCA, to the County. It is agreed that at the end of the first contract period, the City may be paid twenty (20) percent of the total contract amount, twenty (20) percent at the end of the second contract period, forty (40) percent at the end of the third contract period, and the remaining twenty (20) percent of the total contract amount at the end of the fourth and final contract period. The City shall submit all deliverab1es in the format prescribed by the County. The final deliverable shall be an agreed- upon local mitigation strategy document submitted by the County to the DCA. This agreement shall remain in effect throughout the life of the Local Mitigation Strategy program, currently scheduled to expire July 1, 1999. This agreement may be modified by the mutual written consent of both parties and as required by revisions to the statute. This agreement may be terminated by either party provided that such termination be given in writing to the other party at least ninety (90) days prior to the date of termination. IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed by their duly authorized officers this day and year first above written. For: CitYv~~ami Beach Neisen Kasdin, Mayor ~Lhf~~rk AP ROVED AS TO FORM & LANGUAGE & FOR EXECUTION For: Miami-Dade County .( I ' :,----/ / 1Jf.~ 7tJ1~~ ity Attorney SCOPE OF WORK Puroose The City shall assist in the development of the Local Mitigation Strategy (LMS) using the Department of Community Affairs (DCA) publication The Local Mitigation Strategy: a Guidebookfor Florida Cities and Counties, hereafter referred to as "the Guidebook," as well as other applicable guidance. The City shall participate in this process, in order to achi~v.e a single, unified Local Mitigation Strategy for Miami-Dade County. Payment and Deliverables Schedule The County will pay compensation at the end of each contract period based on completion of activities identified in this scope of work. The payment will be made after the City submits all de1iverab1es, listed below, within the scheduled time frame, and a determination is made by the County that the City has satisfactorily completed the pertinent activities and de1iverables. The City shall submit an invoice to the County for payment of compensation at the conclusion of each contract period. All payments will be made as soon as possible, following receipt of payments from the Department of Community Affairs to the County. At the end of the first contract period, the City may be paid twenty (20) percent of the total contract amount, twenty (20) percent at the end of the second contract period, forty (40) percent at the end of the third contract period, and the remaining twenty (20) percent of the total contract amount at the end of the fourth and final contract period. The City shall submit all deliverab1es in the format prescribed by the County. The fmal deliverable shall be an agreed-upon local mitigation strategy document submitted by the County. All submissions to the County shall be addressed to: I, First contract period - to be determined A. Identify the municipal contact person for this subcontract, to include phone number and fax number. B. At least one municipal representative shall actively participate in all Working Group meetings. C. A municipal representative shall actively assist in the development of procedures to resolve conflict between government entities that may arise from the development of the local mitigation strategy. D. A municipal representative to the Working Group shall actively assist in the development of evaluation criteria and procedures, to regularly review, update and revise the local mitigation strategy. E. A municipal representative to the Working Group shall actively assist in the development of community guiding principles. These principles will: 1. Provide a listing of municipal agencies and mitigation functions they perform. Include a narrative description of how these agencies help reduce losses from hazards. 2. Provide a listing on existing municipal policies, ordinances and programs that affect mitigation. Scope of Work Local Mitigation Strategy Page 2 II, Second contract period - Deliverables due by September 15, 1998 A. As outlined in section 4 of the Guidebook and drawing from the evaluation of existing mitigation policies, ordinances and programs completed in the previous contracting period, actively assist in the development of: 1. A single list of mitigation goals and objectives that will serve to guide a coordinated and comprehensive strategy to address hazard mitigation. 2. An analysis of how existing policies, ordinances and programs could be strengthened to achieve the mitigation goals and objectives of the community . 3. A hazard identification and vulnerability assessment, assist III the identification of municipal data and data sources, and assist III the collection of data. 4. The identification of private sector interest, and methods for private sector involvement. 5. Procedures to prioritize municipal and county mitigation initiatives. III, Third contract period - deliverables due March 15, 1999 A. A municipal representative to the Working Group shall actively assist in the gathering of the following information: 1. Critical facilities inventory. 2. Listing of other public buildings and facilities. 3. Repetitive loss data. 4. Hazardous materials sites. 5. Historical flood data. B. Subcontractor shall submit a list of potential mitigation initiatives which: 1. Reduce vulnerability. 2. Study and identify cost beneficial mitigation activities, including engineering studies. 3. Identify mitigation initiatives found in existing local government Capital Improvement Plans for future funding consideration. 4. Recommend program and policy actions and revisions to further promote effective hazard mitigation. C. A municipal representative to the Working Group shall actively assist in the identification of potential funding sources. D. Subcontractor shall review and comment on all hazard identification and vulnerability assessment activities conducted by the County and on the list of potential mitigation initiatives. IV, Fourth contract period - deliverables due by July 1, 1999 A. Subcontractor shall agree to the final local mitigation strategy as a compiled document to be submitted to the local governing body for formal adoption. CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139 CITY OF MIAMI BEACH OFFICE OF THE CITY MANAGER TELEPHONE: (305) 673-7010 FAX: (305) 673-7782 July 27, 1998 Charles V. Lanza Emergency Manager Miami-Dade County RE: LETTER OF INTENT/LOCAL MITIGATION STRATEGY The City of Miami Beach is interested in participating in the county-wide Unified Local Mitigation Strategy designed to strengthen our communities by reducing our vulnerability to natural disasters and protecting them from future loses. As a part of this unified effort the City of Miami Beach has been allocated $30,000 from a state grant of $500,000 allocated to Miami-Dade County. We are proud to be a part of the county-wide team developing a single Unified Mitigation Strategy. odriguez Ci Manager SRlLGlFffgf c:/gvw/jordanlmitigat.ltr