2002-24808 Reso
RESOLUTION NO. 2002-24808
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, AUTHORIZING THE ADMINISTRATION
TO ISSUE A REQUEST FOR QUALIFICATIONS
FOR DESIGN AND CONSTRUCTION
ADMINISTRATION SERVICES NEEDED TO
COMPLETE THE VENETIAN ISLANDS
NEIGHBORHOOD IMPROVEMENTS PROJECT,
PHASE 1, WITH FUNDING FROM THE SERIES
2000 GENERAL OBLIGATION BOND FUND; THE
SERIES 2000 STORMWATER REVENUE BOND
FUND; AND THE SERIES 2000 WATER AND
SEWER BOND.
Whereas, pursuant to Request for Letters of Interest No. 40-95/96 for
Professional Architectural/Engineering Services for Master Planning Improvements
for the Venetian Causeway and Perimeter Roads, the City entered into an
agreement with Urban Resource Group (URG) to prepare a master plan for Venetian
Islands Neighborhood Improvements; and
Whereas, on June 3, 1998, and April 12, 2000, respectively, the City
Commission authorized Amendment NO.1 (for survey services) and Amendment
NO.2 for (construction design services) to the Agreement; and
Whereas, on February 11,2002, the City exercised its right, per Section 10.2
of the Agreement, to terminate same for convenience; and .
Whereas, at the time the Agreement was terminated, construction designs for
the Project were approximately 30% complete; and
Whereas, the City needs to obtain professional design and construction
administration services to complete the design of and construct the improvements;
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission authorize the Administration to issue a Request for Qualifications
for Design and Construction Administration Services needed to complete the
Venetian Islands Neighborhood Improvements Project, Phase 1, with funding from
the Series 2000 General Obligation Bond fund; the Series 2000 Stormwater
Revenue Bond Fund; and the Series 2000 Water and Sewer Bond.
PASSED and ADOPTED this 10th day of
,2002.
ATTEST:
~r~
City Clerk
APPROVED AlTO
FORM a LANGUAGE
& FOR EXECUTION
'7.......
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A resolution authorizing the Administration to issue an RFQ for design and construction administration
services to complete the design of Venetian Islands streetscape, water, and stormwater improvements
funded throuQh the G.O. Bond, Series 2000 Water and Sewer, and Series 2000 Stormwater bonds.
Issue:
Should the City hire a new design consultant for the Venetian Islands Neighborhood Right of Way
Improvements project to complete the partially finished designs produced by City consultant Urban
Resource Group (URG) whose services were terminated due to a failure to successfully negotiate an
agreement to complete the project?
Item Summary/Recommendation:
City design consultant URG completed approximately 30% of the design of Venetian Islands streetscape,
water, and stormwater improvements. At this stage of the project, the City's Capital Improvement Projects
Office determined that actual funding for the project was significantly less than the budget that URG had
been designing to. The City was unable to negotiate a satisfactory amendment to URG's Agreement that
reflected the revised documented budget and scope of the project and URG's contract was subsequently
terminated. The City needs to hire a new design consultant to complete the design of and provide
construction administration services for the project. THE ADMINISTRATION RECOMMENDS ADOPTION
OF THE RESOLUTION.
Board Recommendation:
resented at the G.O. Bond Oversi ht Committee meetin scheduled for A ril 8, 2002.
Financial Information:
Finance Dept.
Amount to be expended:
Source of
Funds:
D
AGENDA ITEM
DATE
c7D
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CITY OF MIAMI BEACH
CI1Y HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.cLmiami-beach.f1.us
COMMISSION MEMORANDUM
To:
From:
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez \ 4'
City Manager 0
Date: April 10, 2002
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING ADMINISTRATION TO
ISSUE A REQUEST FOR QUALIFICATIONS FOR DESIGN AND
CONSTRUCTION ADMINISTRATION SERVICES NEEDED TO
COMPLETE THE VENETIAN ISLANDS NEIGHBORHOOD
IMPROVEMENTS PROJECT PHASE 1 WITH FUNDING FROM THE
SERIES 2000 GENERAL OBLIGATION BOND FUND, THE SERIES 2000
STORMWA TER REVENUE BOND FUND, AND SERIES 2000 WATER AND
SEWER BOND.
ADMINISTRATION RECOMMENDATION
Subject:
Adopt the Resolution.
FUNDING
Funds for this project are available as follows:
$92M $57.7 M $54.3 M Other
Neighborhood G.O. Bond SIW Bond W&S Bond
Series 2000 Series 2000 Series 2000
Venetian Islands and $4,444,150 $3,996,000 $2,660,000 $357,426
Belle Isle Park
ANALYSIS
Pursuant to Request for Letters of Interest No. 40-95/96 for Professional Architecturall
Engineering Services for Master Planning Improvements for the Venetian Causeway and
perimeter roads, the City, on February 13, 1997. entered into an agreement with the Urban
Resource Group (URG) to prepare a master plan for Venetian Islands Neighborhood
Improvements. URG prepared a master plan which was presented to the Finance and
Citywide Projects Committee on April 7, 1998, which recommended approval of the plan.
The Master Plan was subsequently approved by the City Commission on April 15, 1998.
L
Commission Memorandum
Venetian RFQ
April 1 0, 2002
Page 2
On April 12, 2000, the City Commission approved Amendment NO.2 to the Agreement with
URG for the provision of additional services related to design, construction documents,
additional services and reimbursable expenses associated with Phase 1 of the
improvements as defined in the Master Plan. Although funding for the additional services
was identified and appropriated in the documentation accompanying the approval of this
Amendment, as was a probable cost of the Master Plan improvements, funding sources
were not identified to meet the estimated construction costs of the project and no money
was appropriated for this purpose.
When the City established the Capital Improvement Projects Office in Summer of 2001,
one ofthe Office's firsttasks in concert with Hazen and Sawyer, P.C., (Program Manager),
was to reconcile project design efforts with available project funding. In the course of this
work, it was determined that the funds available for construction for the Venetian Islands
Improvements Project were substantially less than the budget amount that URG was using
as a target for designing improvements. The City entered into good faith negotiations with
URG to revise the Professional Services Agreement, scope of services, and consultant fee
amount to match actual project funding. Unfortunately, the City and URG could not reach
an agreement for these necessary revisions to the original design contract. The final
session indicated that the City and URS were $36,455 apart in cost which still represented
a premium price for these services. Additionally, URS had expressed reservations to
executing the City's revised Architectural/Engineering Services Agreement.
On February 11,2002, the City exercised its right per Section 10.2 of its Agreement with
URG to terminate the Agreement for convenience. At the time of termination, construction
designs for the project were approximately 30% complete.
At this time, the City needs to hire an architectural and engineering firm to validate planning
efforts undertaken to date and to complete the 30% level construction documents for
Phase 1 of the Venetian Islands Neighborhood Improvements Project - consisting of San
Marino, Rivo Alto, Dilido, and Belle Islands including Belle Isle Park. A total budget of
$11,457,576 has been identified from the General Obligation Bond Fund, the Series 2000
Water and Sewer Bond Fund, and the Series 2000 Stormwater Bond Fund.
The evaluation and selection of the most qualified architectural and engineering firm will be
conducted pursuant to Section 287.055, Florida Statutes, known as the Consultants'
Competitive Negotiation Act (CCNA).
This item was presented to the G.O. Bond Oversight Committee on April 8, 2002.
The Administration recommends approval of the attached Resolution.
JMG/RCMITH/OPS
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