2002-24822 Reso
RESOLUTION NO. 2002-24822
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING
AND AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE A PROFESSIONAL SERVICES AGREEMENT
WITH THE FIRM OF THE CORRADINO GROUP, INC.,
PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ)
NO. 10- 00/01, FOR THE BISCAYNE POINT
NEIGHBORHOOD STREETSCAPE PROJECT; WITH FUNDS,
IN THE AMOUNT OF $90,512, COMPRISED OF $85,042 FOR
THE PLANNING SERVICES FEE, AND $5,470 FOR
REIMBURSABLE EXPENSES SUCH AS SURVEY, PRINTING
AND TESTING; AND APPROPRIATING FUNDS FOR THE
PROJECT, IN THE TOTAL AMOUNT OF $90,512,
COMPRISED OF $69,703 FROM THE SERIES 2000
GENERAL OBLIGATION BOND FUND; $3,358 FROM THE
WATER AND SEWER BOND FUND; AND $17,451 FROM
THE STORMWATER BOND FUND TO COVER THE
PLANNING FEE AND REIMBURSABLE EXPENSES; AND
APPROPRIATING FUNDS TO COVER THE CAPITAL
IMPROVEMENT PROJECTS OFFICE (CIP) PROJECT
MANAGEMENT FEE, TOTALING $79,500, COMPRISED OF
$62,250 FROM THE SERIES 2000 GENERAL OBLIGATION
BOND FUND; $3,000 FROM THE WATER AND SEWER
BOND FUND; AND $14,250 FROM THE STORMWATER
BOND FUND.
WHEREAS, the City has issued General Obligation (G.O.) Bonds; Stormwater
Revenue Bonds; and Water and Wastewater Revenue Bonds, to provide funding for a
number of needed capital projects to be constructed in various areas of the City to
upgrade and improve the infrastructure for the purpose of providing better service to
residents and visitors; and
WHEREAS, eight firms submitted proposals in response to RFQ. No. 10-00/01,
for Urban Design, Landscape Architecture, and Engineering Services for Planning,
Design, Construction Administration Services for Streetscape and Utility Improvements
in three neighborhoods: (1) La Gorce; (2) North Shore; and (3) Biscayne Point; and
WHEREAS, an Evaluation Committee appointed by the City Manager reviewed
the qualifications of the firms submitting proposals for Biscayne Point; and ranked the
firms in the following order: (1) Civil Works; (2) The Corradino Group, Inc.; and (3)
PBS&J; and
WHEREAS, the Administration received authorization under Resolution No.
2001-24383, adopted on May 16, 2001, to enter into negotiations with the firms in the
order of ranking recommended by the Evaluation Committee and the City Manager, to
refine the scope of work, and to negotiate the fees to be paid for the work; and
WHEREAS, the Administration held numerous negotiation meetings with Civil
Works beginning July 29, 2001 and ending November 8, 2001, and was unable to reach
an agreeable fee to be paid for the work; and
WHEREAS, the Administration subsequently proceeded to successfully
negotiate with the second-ranked firm, the Corradino Group, Inc.; and now requests
approval of a Professional Services Agreement between the City and The Corradino
Group, Inc. in the amount of $90,512, for professional urban design, landscape
architecture and engineering services to perform the planning phase for the streetscape
and utility improvements to the Biscayne Point Neighborhood, and for reimbursable
expenses; and
WHEREAS, the Administration further requests appropriation of funds, in the
amount of $90,512, to cover the Consultant's planning fee and reimbursable expenses,
and an additional $79,500 to cover the Capital Improvement Projects Office (CIP)
Project management fee.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and the
City Commission approve and authorize the Mayor and City Clerk to execute an
Agreement between the City of Miami Beach and the firm of The Corradino Group, Inc.
for the Biscayne Point Neighborhood Streetscape Project, pursuant to Request for
Qualifications (RFQ) No. 10-00/01, with funds, in the amount of $90,512, comprised of
$85,042 for the planning services fee, and $5,470 for reimbursable expenses such as
survey, printing and testing; and appropriating funds for the project; in the total amount
of $90,512, comprised of $69,703 from the Series 2000 General Obligation Bond Fund;
$3,358 from the Water and Sewer Bond Fund; and $17,451 from the Stormwater Bond
Fund to cover the planning fee and reimbursable expenses; and appropriating funds to
cover the Capital Improvement Projects Office (CIP) project management fee, totaling
$79,500, comprised of $62,250 from the Series 2000 General Obligation Bond Fund;
$3,000 from the Water and Sewer Bond Fund; and $14,250 from the Stormwater Bond
Fund.
APPROVED AND ADOPTED THIS 10th
2002.
ATTEST:
~(e~
CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
a CUTION
c,t!'; \
SCHEDULE A
CITY OF MIAMI BEACH, FLORIDA
RIGHT OF WAY INFRASTRUCTURE IMPROVEMENT PROGRAM
SCOPE OF AlE CONSULTANT SERVICES
CONSULTANT:
The Corradino Group. Inc
BACKGROUND
The City of Miami Beach (CITY) has developed various programs to improve the quality of life of
its residents. On November 2, 1999, voters approved the issuance of approximately $92 million
in General Obligation (GO) Bonds for Neighborhood, Parks, Beach and Fire Safety
Improvements, of which $57 million is allocated for capital right-of-way infrastructure projects
(Program). In addition to this allocation, CITY Administration proposes that a portion of the
recent Water and Wastewater Bond and Stormwater Bond issues also are allocated for capital
right-of-way infrastructure projects. These estimated $187 million of public right of way
infrastructure improvement projects are to be implemented over the next six (6) years. Program
elements include citywide water, wastewater and stormwater improvements; as well a variety of
streetscape enhancement projects. The CITY has contracted the services of Hazen and
Sawyer, P.C. to function as Program Manager (PROGRAM MANAGER), and act as the CITY's
agent with regard to all aspects of this scope of services. Hence, PROGRAM MANAGER shall
serve as the focal point of contact with the Architectural I Engineering firm (CONSULTANT).
The CITY will retain contractual agreement responsibilities with the CONSULTANT firms.
Due to the large number of projects that will be ongoing coincidentally during the Program, the
PROGRAM MANAGER has developed a Program Work Plan (PWP) detailing procedures and
policies for the overall Program. This PWP manual dictates the respective responsibilities and
levels of authority for all program team members. Organizational structure flowcharts and team
member duties are included to establish a working understanding regarding reporting and
communication relationships on the Program. The PWP includes a listing of design and
construction phase deliverables from the various AlEs and Contractors, along with proposed
PROGRAM MANAGER duties during the planning, design and construction phases of the
Program. One copy of the PWP will be given to CONSULTANT, who agrees to comply with
procedures set forth therein.
The CITY has prepared the City of Miami Beach Water System Master Plan dated November
1994 and the Comprehensive Stormwater Management Program Master Plan dated March
1997 which identifies the preliminary investigations, analysis and recommendations to improve
water and stormwater infrastructure throughout the City. Subsequent planning efforts by the
CITY identified water infrastructure to be replaced and gathered data within certain
neighborhoods for use in preliminary drainage assessments. Data gathered for the stormwater
infrastructure includes the following:
· Test Borings
· Soil permeability tests (SFWMD Usual Condition Test Method)
· Existing stormwater drainage facility assessment
I
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There are a total of thirteen neighborhoods within the Program scope. This scope of services
refers to CONSULTANT planning (Task 1), design (Task 2), bidding (Task 3), construction
administration (Task 4) services, additional services (Task 5) and Reimbursables (Task-6)
specifically related to the following neighborhood(s):
Neighborhood No. 1- Blscayne Point
The Biscayne Point project area is a totally residential island, separated from the main barrier
island of Miami Beach by Tatum Waterway and Indian Creek. It contains a large multi-family
apartment district known as Biscayne Beach (located between Tatum Waterway and Hawthome
Avenue), as well as two distinctly different single-family residential neighborhoods: Biscayne
Point and Stillwater Drive. Each of the three neighborhoods within the project area has different
needs and requires a different urban design and engineering solution.
The total G.O. Bond allocation for aboveground streetscape improvements in this project area is
$3,641,352. There are no sanitary sewer line upgrades included in this project. Funding
estimated for Water improvements is $175,508. Funding estimated for Stormwater
improvements is $902,000. The total construction allocation for this project is $4,718,860.
The CITY has held community workShop meetings with residents of the Biscayne Point
community to address their needs. In Biscayne Point, the priorities are as follows:
. Enhanced pedestrian and vehicular streetscape improvements especially along 79th
Street
. Traffic calming
. Pedestrian-level street lights
. . Comprehensive landscaping and irrigation
. Repair of broken sidewalks
. Brighter Street lighting
. Street resurfacing
. Swale enhancement
. Maximizing on street parking layout and signage
. Water-line and drainage improvements
Residents in the Biscayne Point Homeowners Association are considering a special
assessment district for underground electric, cable and telephone service, which, if approved,
will be included in the scope of this project. The priority for Stillwater Drive is to narrow the
pavement and provide wider sidewalks and street trees.
The work will also consist of coordination with other consultants with respect to the FOOT traffic
way improvement projects and others.
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A general map is attached as Exhibit A. Please- note that the Exhibit identifies the neighborhood
limits as well as the location of water main replacement. Note that a separate Notice to Proceed
is required from the CITY prior to the commencement of work on any Task-.
For purposes of this scope of services, the work is herein defined to include one bid package.
TASK 1 - PLANNING SERVICES
The purpose of this Task is to establish a consensus design concept for the referenced
neighborhood(s) that meets the needs of the community and stays within established schedule
and cost parameters. Note that Tasks 1.1 through 1.5 are intended to develop a database for
the performance of Community Design Workshops. The total number of Community Design
Workshops to be conducted per neighborhood is discussed in Task 1.6. Based on the results of
the Community Design Workshops, a draft Basis of Design Report shall be developed as noted
in Task 1.7. Subsequent design review committee presentations and approvals shall be as
noted in Task 1.8. A final Basis of Design Report shall then be prepared summarizing the
accepted design concept, budget level cost estimate and implementation schedule as noted in
Task 1.10. To facilitate the implementation of a Public Information Program, CONSULTANT
shall provide electronic files of all project documents, as requested by CITY andlor PROGRAM
MANAGER.
Task 1.1 - Pro.ect Kick..off Meetlna: CONSULTANT shall meet with CITY and PROGRAM
MANAGER to review existing planning documents and results of previous scoping sessions
held with affected neighborhood(s) and receive copies of available reference documents. CITY
and PROGRAM MANAGER shall present general discussions as to Program procedures and
direction. Based on this meeting, CONSULTANT will schedule a reconnaissance visit of the
Project site(s). CONSULTANT's level of effort is based upon the attendance at one (1) meeting.
PROGRAM MANAGER shall prepare and distribute meeting minutes, accordingly.
Dellverables: - Attend Project kick off meeting.
Schedule:
- Within 5 working days of Task 1 - Planning Phase Notice-ta-Proceed.
Task 1.2 - Infrastructure Plannlna: The CITY has performed certain planning efforts that
identified the location of water and sanitary sewer infrastructure replacement. The approximate
location of these improvements has been identified in Exhibit A and the clarification document to
the Water Master Plan dated June 29, 2001. It is the CITY's intent to have all galvanized water
mains I service connections and tuberculated cast iron mains replaced under this Program.
The CITY'S Water System Consultant has recently established additional guidelines for
prioritizing the recommended water line improvements to assist in the planning efforts. In
general these are as follows:
. All items identified as "Water Line Replacemenr and Galvanized Water Line Replacemenr
must be replaced under the scope of the ROW projects. Hence, replacement of these lines
is to be included in the project scope and costs presented at the "visioning" session.
. All items identified as "Water Line Replacement and I or Refurbishing" and "Water Line
Extension" are discretionary and will be replaced only if sufficient funding is available.
Decisions on funding availability will be made by the CITY based on information provided by
each AlE Consultant at the "Visioning" Session.
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If sufficient funding is found available to implement discretionary replacements, the CITY will
utilize the services of its Water System Consultant to perform necessary investigations to
identify areas were these replacements will be implemented.
Under this task, CONSULTANT shall also meet with the Miami-Dade Department of
Environmental Resource Management (DERM) and CITY to define the level of service required
for stormwater infrastructure improvements. It is the CITY's intent that its Stormwater Consultant
lead and coordinate a meeting with DERM. The intent of this meeting is to establish the
regulatory drainage requirements for the entire City of Miami Beach.
Task 1.3 - Proiect Site Reconnaissance Visit and DeveloDment of Alternative Streetscaoe
Treatments: CONSULTANT shall attend a reconnaissance site visit for the neighborhood.
CITY staff and representatives will attend the site visit from the project area. This will facilitate
CONSULTANT's understanding of the project area needs.
Based on the results of the site visit{s), CONSULTANT shall assemble a minimum of three
reference images identifying altemative streets cape treatments that the project may follow for
each neighborhood. One of the reference images shall present proposed improvements
possible under current budget limitations. The other images shall reflect additional levels of
potential improvements that may be possible based on future phases of the Program that are to
date unfunded. In addition, CONSULTANT shall prepare preliminary "budget" level cost
estimates (+30%, -15% as defined by the American Association of Cost Engineers) for each
alternative treatment indicating opinions of probable cost. Estimates shall present costs by
category types (Le. paving, lighting, landscaping, etc.) and shall be prepared in a Microsoft
Excel Spreadsheet format. PROGRAM MANAGER shall provide a template for the requisite
cost estimate format to CONSULTANT. CONSULTANT shall prepare and distribute meeting
minutes of each project site reconnaissance visit, accordingly.
Dellverables: - Attend reconnaissance project site visit(s)
- Develop three altemative streetscape images for each neighborhood
- Develop "budger level cost estimates for each altemative streetscape
image
Schedule:
- Within 30 working days of completion of Task 1.1 services.
Task 1.4 - Attend "Visioning" Session: After conducting the project site visit{s) and
developing alternative streetscape treatments and cost estimates, CONSULTANT shall attend a
half-day "Visioning" session to be scheduled with representatives of CITY, CONSULTANT and
PROGRAM MANAGER for each neighborhood. The purpose of the "Visioni(1g" session(s) shall
be to clarify project goals to prepare for the Community Design Workshops. Issues to be
discussed shall include the proposed alternative streetscape treatments, budget and schedule.
CONSULTANT shall prepare and distribute meeting minutes, accordingly.
Dellverables: - Attend "Visioning" session(s) with representatives from CITY and
PROGRAM MANAGER.
Schedule
- Within 5 working days of Task 1.2 completion.
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Task 1.5 - Review Meetlna Prior to Community Deslan WorkshoDs: CONSULTANT shall
meet with applicable CITY and PROGRAM MANAGER staff to ensure that any and all concems
regarding project scope, schedule and cost parameters are addressed prior to scheduling the
initial Community Design Workshops for each neighborhood. PROGRAM MANAGER shall
prepare and distribute meeting minutes, accordingly.
Dellverables: - Meet with representatives of CITY and PROGRAM MANAGER during
Task 1.1 through 1.4 work.
Schedule
- Through completion of Task 1.1 through 1.4 work.
Task 1.6 - Community Deslan WorkshODS: Design workshops provide an opportunity for
residents of affected communities to participate in the planning process for right of way
improvements in their respective neighborhoods. To this end, a series of community workshops
shall be conducted. CITY will schedule, find locations for, and notify residents of all such
meetings. CONSULTANT shall prepare all materials for presentation at each workshop. At a
minimum, these shall include Yfull size" graphics I renderings, a summary of cost estimates,
workshop agendas and requisite handouts of each. CONSULTANT shall prepare draft meeting
minutes and forward them to PROGRAM MANAGER, who shall review, provide comments, and
distribute, accordingly. Each workshop is intended to address specific design issues as
discussed in the following:
Task 1.6.1 Community Design Workshop No. 1 - The first workshop is intended to
provide community residents with a review of the proposed project scope, budget and
schedule and create a consensus plan with community concurrence. CONSULTANT
shall prepare full size presentation graphics illustrating the Site Analysis Maps and
Alternative Streetscape Treatments developed under Tasks 1.3 and 1.4. As previously
noted, the alternatives shall present proposed improvements possible under current
budget limitations and additional levels of potential improvements that may be possible
based on future phases of the Program that are to date unfunded. In addition, graphics
shall be prepared presenting a summary of probable costs for the various improvements
and the workshop agenda. "Budgef level cost estimates shall be +30%, -15% as
defined by the American Association of Cost Engineers. Based on this data,
CONSULTANT shall present the preliminary planning information to attendees. CITY
and PROGRAM MANAGER staff will also attend these meetings, and assist
CONSULTANT with responses to resident questions, as applicable. CONSULTANT
shall note reasonable design revision requests from residents for review and
incorporation into the proposed plan. Due to the fixed nature of funding on the various
projects within the Program, budget limits must be adhered to. CONSULTANT shall be
prepared to discuss budgets and the various impacts of resident requested revisions on
such, accordingly.
Dellverables: - Prepare materials, attend and conduct Community Design
Workshop No. 1 for each neighborhood
Schedule:
- Within 5 working days after completion of Task 1.4
Task 1.6.2 Community Design Workshop No.2 - The second workshop is intended to
present community residents with the selected streets cape treatment concept, budget
and schedule based on the input received during Workshop No.1. CONSULTANT shall
prepare full size presentation graphics illustrating the selected streetscape treatment,
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along with a summary of probable costs for the improvements and the workshop
agenda. The selected streetscape treatment shall be presented in two phases. The first
phase shall illustrate proposed improvements possible under current budget limitations.
The second phase shall illustrate additional levels of potential improvements that may be
pOSSible based on future phases of the Program that are to date unfunded. "Budger
level cost estimates shall be +30%, -15% as defined by the American Association of
Cost Engineers. Based on this data, CONSULTANT shall present the information to
attendees. CITY and PROGRAM MANAGER staff will also attend these meetings, and
assist CONSULTANT with responses to resident questions, as applicable.
CONSULTANT shall note that the design concepts presented during this meeting are
considered "near final" and CITY will consider only minor design revision requests from
residents for review and incorporation into the proposed plan. Any comments accepted
by the CITY resulting from this workshop shall be incorporated during the Task 2 Design
Phase. No additional workshops will be scheduled.
Dellverables: - Prepare materials, attend and conduct Community Design
Workshop NO.2 for each neighborhood
Schedule
- Within 30 working days of Community Design Workshop No. 1
Task 1.7 - Basis of Desian Reoort (DRAm: CONSULTANT shall prepare a draft Basis of
Design Report (BOOR) for each neighborhood presenting the results of the Community Design
Workshops and final design plan. The BOOR will include a summary of findings and a map
illustrating all proposed improvements under the current phase of the project, inclusive of water,
stormwater, urban design, streetscape and landscape. Where required, CONSULTANT shall
perform a corridor study to determine the most desirable routing for proposed underground
improvements. A separate map shall be prepared by CONSULTANT to illustrate proposed
future improvements, as agreed with residents during the Community Design Workshops, that
are yet unfunded. The BOOR shall include sufficient detail in plans, sections, notes and key
descriptions to facilitate review by the various CITY permitting and planning divisions discussed
in Task 1.8
The draft BOOR shall also include discussions and graphics illustrating:
· A project implementation plan, inclusive of utility and streetscape construction
phasing and traffic control details with a discussion of expected impacts to the
affected neighborhood.
· Proposed water, and stormwater improvements. A corridor study may be
required if routing is not clearly indicated on existing planning documents, or if
proposed routing is determined to be congested with existing improvements.
· Neighborhood residents have indicated that traffic calming measures should be
reviewed in certain areas. The BOOR shall address locations where traffic
calming measures are warranted and identify the appropriate measures for their
implementation.
· A discussion of existing right-of-way encroachments, induding the extent and
locations of such.
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.
A o"budger level cost estimate prepared in conformance with format provided by
PROGRAM MANAGER. Estimates shall be provided for both current phase and
future (unfunded) improvements. Based upon CONSULTANT's cost estimate,
CITY shall advise CONSULTANT if portions of the project need to be deleted,
phased andlor bid as altemate bid items to satisfy existing fiscal constraints.
CONSULTANT shall revise BOOR to reflect such issues accordingly.
A schedule for implementing the Project itemized phase by phase (design, bid,
award, construction) including critical issues and the time period allowed for
resoMng each issue. The schedule shall be prepared in "Primavera Project
Planner, Version 3.0" format or SureTrak and provided to the CITY and
PROGRAM MANAGER.
.
.
Discussion regarding permitting authorities having jurisdiction over Projects and
provide a list of permits typically retained by the Owner andlor Contractor.
Unique andlor special permitting requirements shall be identified as well as
permitting fees.
Deliverables: - Prepare 25 copies of the draft BOOR.
- Within 20 working days from completion of the final
Community Design Workshop.
Task 1.8 - Review of BOOR with CITY Divisions: CONSULTANT shall meet to present and
review the draft BOOR with the following review agencies:
Schedule:
. City of Miami Beach Historic Preservation Board or Design Review Board
. City of Miami Beach General Obligation (G.O.) Bond Oversight Committee
· City of Miami Beach Planning Board
· City of Miami Beach Neighborhood Committee
. City of Miami Beach Transportation and Parking Committee
. City of Miami Beach Finance Committee
· City of Miami Beach City Commission
CITY and PROGRAM MANAGER shall attend review meetings and assist CONSULTANT, as
practicable, in obtaining approvals from noted review agencies by participating in negotiations
with such authorities. CONSULTANT retains final responsibility for procuring all necessary
approvals, and for implementing required revisions and resubmissions as necessary. It is
recognized by CITY and PROGRAM MANAGER that the time period for obtaining approvals
from the various review agencies is beyond the control of CONSULTANT, except for issues
concerning the acceptability of the proposed design concepts and CONSULTANT's ability to
respond to review agency comments. CONSULTANT shall address and respond to comments
received from the various reviews in writing, and implement requested revisions into the draft
BOOR. as agreed with CITY and PROGRAM MANAGER, within fourteen (14) calendar days of
receipt of comments, unless agreed to otherwise with PROGRAM MANAGER. CONSULTANT
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shall draft meeting minutes and forward them to PROGRAM MANAGER, who shall finalize and
distribute accordingly.
Dellverables: . Attend BOOR review meetings with noted committees.
- Prepare draft meeting notes.
- Address comments and revise BOOR accordingly.
Schedule:
- Within 15 working days of draft BOOR completion.
Task 1.9 - Additional Review Meetlnas:
CONSULTANT shall attend and participate in up to two (2) review meetings with those
agencies/committees requesting revisions.
Task 1.10 . Final Basis of Deslan Reoort: CONSULTANT shall prepare a final BOOR based
on comments and revisions implemented during the reviews with the various CITY Divisions.
The final BOOR will serve as the basis for development of detailed design documents as
discussed in Task 2.
Deliverables: . Prepare 25 copies of a final BOOR.
Schedule:
- Within 10 working days after completion of reviews noted in Task 1.8.
TASK 2 -DESIGN SERVICES
The purpose of this Task is to establish requirements for the preparation of contract documents
for the Project. Note that Task 2.1 requires that CONSULTANT perform a variety of forensic
tasks to verify, to the extent practicable, existing conditions and the accuracy of base maps to
be used for development of the contract drawings. Task 2.2 discusses requirements for the
preparation of contract documents, inclusive of drawings, specifications and front-end
documents. Task 2.3 establishes requirements with regard to constructability and value
engineering reviews to be performed by others. Task 2.4 establishes requirements for the
preparation of opinions of total probable cost by the CONSULTANT. Task 2.7 specifies
requirements for review of contract documents with jurisdictional permitting agencies prior to
finalization. Task 2.8 establishes requirements for developing final (100%) contract documents.
To facilitate the implementation of a Public Information Program, CONSULTANT shall provide
electronic files of all project documents, as requested by CITY and/or PROGRAM MANAGER.
It is the PROGRAM MANAGER's intent to post the 100% contract document submittals on its
Program Web Page. Hence, CONSULTANT shall provide the electronic files for the front end
documents, technical specifications, and construction drawings, as required.
Task 2.1 . Field Verification of Existina Conditions: CONSULTANT shall perform a detailed
topographic survey of the existing right of way areas to be impacted by construction activities
under the scope of this project. The survey shall be performed by a Professional Land Surveyor
in the State of Florida and shall meet the minimum technical standards identified in Chapter
61G17-6, FAC. All survey files shall be prepared in AutoCAO Version 14 format with a layering
system as directed by PROGRAM MANAGER. As a minimum, the survey shall address the
following:
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· Topographic survey shall consist of establishing a baseJine with 100-foot
stations, and identify right-of-way monuments and sectionalized land comers.
Baseline of survey shall be tied into the right-of-way and sectionalized land
monuments. ,CONSULTANT shall obtain right-of-way information from available
records.
. CONSULTANT shall set benchmarks at convenient locations along the corridor
to be used during both the design and construction phases of the project. As a
minimum, permanent benchmarks shall be set at 1000-foot intervals along the
alignment. CONSULTANT shall tie-in at least two existing govemment County
monuments to vertical circuit and shall take cross sections at 100-foot intervals
along project corridor. The benchmarks shall be derived from existing
govemment benchmarks and be carried into the proposed system using Second
Order, Class II procedures. A full listing of benchmark locations shall accompany
the survey data.
. Cross section elevations shall define all grade breaks such as intersections,
swale, edge of pavement, pavement centerline, curb and gutter, edges of
sidewalk, driveway connections, right-of-way line, edge of a 25 foot right-of-way
offset, enaoachments (both natural and built-in), etc.
. CONSULTANT shall locate and identify all the existing surface improvements 1
topographic features that are visible along the corridor, such as the following:
Existing valve boxes, water 1 electrical meter boxes, electrical pull boxes,
telephone 1 cable risers, fences, hydrants, etc.
Aboveground and underground utilities, invert elevations of accessible
underground utilities, wood I concrete utility poles, culverts, guardrails,
pavement limits, headwalls, endwalls, manholes, vaults, mailboxes,
driveways, side streets, trees, landscaping, traffic signage and any other
noted improvements. Survey shall identify fence material 1 height,
landscaping plant material limits and driveway construction materials; as
well as private property encroachments (Le. landscaping, overhangs,
improvements, etc.)
Survey limits shall include the entire right-of-way and an additional overlap of 25 feet on either
side of the right-of-way.
. Topographic survey 1 base map shall be prepared in AutoCAD version 14.0 and
submitted on a 3.5-inch diskette with one copy on 22-inch by 34-inch bond paper
to the CITY. CAD mapping shall be performed to a scale of 1:1 in the World
Coordinate System. Text size shall be 100 leroy for a final product at 1=20 units.
. Indicate geometry of perimeter private property plats (inclusive of fences,
landscaping and driveways).
Upon completion of the survey, CONSULTANT shall forward the same to all the private utility
owners 1 agencies with a request to mark I Identify their respective utilities on the survey base
map. CONSULTANT shall coordinate this effort with each agency in an effort to identify the
location of all underground utilities. CONSULTANT shall incorporate utility owner markups I
il
II
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. edits into its survey base map file. CONSUL TANT- shall contact the following entities and
request that they each verify locations of their existing improvements in the affected areas:
· Florida Power and light
· Miami-Dade Water and Sewer Authority
· Miami-Dade Public Works Department
· State of Florida Department of Transportation
· Charter Communications
· Natural Gas
· Others as deemed necessary by CONSULTANT
Based on the collected data, CONSULTANT shall develop detailed design base maps for the
project. The maps shall include an overall key map and partial plans scaled at 1-inch equals 20
feet. CONSULTANT shall illustrate proposed water, and stormwater improvements on the base
maps based on available planning documents provided by CITY. A subsequent review shall be
scheduled with CITY and PROGRAM MANAGER staff to determine locations where additional
field verifications, via "Soft-Dig" underground identification services, shall be implemented.
CONSULTANT shall prepare final base maps based on the information gathered herein.
Copies of base maps shall be distributed to CITY and PROGRAM MANAGER.
Deliverables: - Perform forensic work as noted to develop final base maps. Deliver
five (5) sets of base maps to PROGRAM MANAGER.
Schedule:
- Within 45 working days after Task 2 - Design Phase Notice to
Proceed.
Task 2.2 - Detailed Desian: CONSULTANT shall prepare detailed design documents
consisting of general, civil, mechanical, urban design, landscape architectural, electrical,
landscaping, irrigation and structural drawings, as applicable. CONSULTANT shall utilize CITY
standard details as provided by PROGRAM MANAGER, and as deemed appropriate by
CONSULTANT. CONSULTANT shall supplement design documents with its own additional
details, as it deems necessary, to provide CITY with a complete work product. All drawings
shall be prepared using AutoCAD Version 14 software with a layering system as provided by
PROGRAM MANAGER.
Technical spedfications shall be prepared in conformance with Construction Specifications
Institute (CSI) format. PROGRAM MANAGER shall furnish CONSULTANT with standard CITY
specification outlines for Divisions 1, 2, 3 and 15. By incorporating the CITY's standard
specification outlines into its contract documents, CONSULTANT acknowledges that it has
reviewed and accepted these speCification outlines as its own for the purposes of this project.
CITY assumes no responsibility for the contents of the master specification outlines. Hence,
CONSULTANT shall review such documents and make known to CITY any requests for
revisions, for review and acceptance, prior to modification of the documents. CONSULTANT
shall refrain from amending FOOT standard specifications and including same in the detail
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design documents. CONSULTANT may provide technical specification sections that
CONSULTANT may require, not already provided through CITY standard outlines, subject to
review and comment by CITY andlor PROGRAM MANAGER. Any Supplier listings required by
specifications shall include a minimum of two named Supplier's and shall meet all applicable
CITY and State of Florida procurement codes. CITY standard specification outlines shall be
provided to CONSULTANT in "Microsoft MS-Word" format. CONSULTANT shall use the same
software in all project related work.
CONSULTANT shall utilize base front-end documents provided by CITY. CONSULTANT shall
edit accordingly to result in a project specific document. Any changes I modifications to the
front end documents shall be subject to review and acceptance by CITY.
CONSULTANT shall attend monthly progress meetings with CITY and PROGRAM MANAGER
staff. CONSULTANT shall prepare and maintain a design progress schedule in Primavera
Project Planner, version 3.0 format or SureTrak. CONSULTANT shall update the schedule and
review project status at each monthly progress meeting. Should PROGRAM MANAGER
determine that a CONSULTANT has fallen behind schedule, CONSULTANT shall provide a
recovery schedule that will accelerate work to get back on schedule. In addition during the
design phase, CONSULTANT shall attend two meetings with applicable representatives to
review the status of the design. The CITY shall schedule these meetings.
For purposes of this Scope of Services, the following will be considered the minimum effort to
be provided by CONSULTANT for establishing the detail design milestones:
· 30% design completion shall consist of the completed survey I base map work as
identified in Task 2.1 with the proposed improvements identified in plan view at a
scale of 1-inch equals 20 feet. A key map shall also be provided which illustrates
the relationship between the drawings and its respective location within the
neighborhood. An outline identifying the anticipated technical specifications to be
incorporated into the work shall also be submitted.
· 60% design completion shall consist of the plan and profile view of all
improvements, applicable sections and construction details. Prior to the
preparation of the 60% design drawings the CONSULTANT shall incorporate
changes to its design based upon its underground utility verification efforts. Plan
and profile sheets shall be provided for utility (water,sewer,stormwater)
improvements. CONSULTANT shall include the technical specifications and a
draft schedule of prices bid (bid form) identifying the items to be bid by the
prospective contractors with the submittal. CONSULTANT shall provide its
"Budget" level opinion of probable cost as defined by the American Association of
Cost Engineers with the submittal.
· 90% design completion shall consist of the entire construction document set
including the front end documents (general and supplemental conditions),
technical specifications and construction drawings for all the work proposed to be
completed. CONSULTANT shall provide the detailed construction sequencing
restrictions for the PROGRAM MANAGER's review. CONSULTANT shall
provide its "Definitive" level opinion of probable cost as defined by the American
Association of Cost Engineers with the submittal.
l
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Dellverables: . Furnish ten (10) sets of 30,60,90 and 100 percent completion
stage documents to PROGRAM MANAGER.
- Prepare and update project schedule, on a monthly basis.
- Attend monthly progress meetings with CITY and PROGRAM
MANAGER staff.
Schedule:
.
Complete 30 percent documents within 65 working days after the Task 2 -
Design Phase Notice to Proceed
Complete 60 percent documents within 95 working days after Task 2 - Design
Phase Notice to Proceed.
.
.
Complete 90 percent documents within 135 working days after Task 2 - Design
Phase Notice to Proceed.
.
Complete 100 percent documents within 175 working days after Task 2 - Design
Phase Notice to Proceed.
Task 2.3 - Desian I Constructabilitv Review: To verify that all design review meeting
comments have been incorporated and design standards have been followed, PROGRAM
MANAGER shall perform reviews of all design project documents at the preliminary (30 percent
completion), intermediate (60 percent completion) and near final (90 percent completion) design
stages. The purpose of these reviews shall be to verify that the documents are consistent with
the design intent. The PROGRAM MANAGER shall also review CONSULTANT's prepared cost
estimates for the project at both the 60 and 90 percent submittal stages. These documents will
be furnished as bound 8-1/2-inch by 11-inch specifications and full-size (22-inch by 34-inch)
blueline drawings. PROGRAM MANAGER and applicable CITY departments shall perform
reviews on these documents and provide written comments (in the form of markups of
submitted documents) back to CONSULTANT. Following receipt of comments, a meeting shall
be scheduled between CITY, CONSULTANT and PROGRAM MANAGER, to discuss the
requirements, intent and review of comments. CONSULTANT shall prepare a written
memorandum to address how each comment was resolved. Such written response shall be
prepared and submitted to PROGRAM MANAGER, for acceptance, within 14 calendar days
after the review session. CONSULTANT shall revise documents to include review comments
accordingly.
In addition, PROGRAM MANAGER shall perform constructability reviews of the design
documents relative to value, construction sequencing and bid format. These reviews shall be
based upon the 60 and 90 percent design submittals received from the AlE consultant(s) and
shall be conducted concurrently with the 60 and 90 percent design reviews. Meetings shall be
held with CONSULTANT and CITY representatives to discuss review comments, as required. A
detailed review of CONSULTANT's proposed construction sequencing restrictions will be
performed by PROGRAM MANAGER at the 90-percent completion stage. The intent of this
scope item is to advise the CONSULTANT of the PROGRAM MANAGER's role during the detail
design phase. The CONSULTANT shall note that the PROGRAM MANAGER's review of the
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contract documents does not relieve CONSULTANT from its responsibility to the CITY with
regard to the quality of its contract documents.
Dellverables: - Attend meetings with CITY and PROGRAM MANAGER staff to review
and discuss design, constructability and value comments.
- Prepare written responses to comments made during review
sessions.
Schedule:
- Complete concurrently with Design Phase schedule.
Task 2.4 - Cost Opinions: CONSULTANT shall prepare opinions of probable construction
costs for each design submittal (60 and 90 percent) as well as the final (100 percent) completion
stage. The accuracy of the cost estimate associated with the 60 percent completion stage shall
be +30% to -15% "Budget" Level as defined by the American Association of Cost Engineers.
The accuracy of the cost estimate associated with the 90 and 100 percent completion stage
shall be a +15% to -5% "Definitive" Level Estimate as defined by the American Association of
Cost Engineers. All estimates shall be submitted in Microsoft "Excel" format in accordance with
the template supplied by PROGRAM MANAGER. All estimates shall be fumished bound in 8-
1/2-inch by 11-inch size. Based upon CONSULTANT's cost estimate, CITY shall advise
CONSULTANT if portions of the project need to be deleted, phased and/or bid as alternate bid
items to satisfy existing fiscal constraints. CONSULTANT shall revise documents to reflect such
issues accordingly.
Dellverables: - Prepare opinions of probable costs at the 60, 90- and 100 percent
completion stages.
Schedule:
- Complete concurrently with Design Phase schedule.
Task 2.5 - Community Deslan Review Meetlnas
CONSULTANT shall attend and participate in community design review meetings to review the
design progress and concept at different progress levels during the design. The CITY will
schedule, find locations for, and notify residents of all such meetings. CONSULTANT shall
prepare draft meeting minutes and forward them to PROGRAM MANAGER, who shall review,
provide comments and distribute, accordingly. CONSULTANT shall participate and attend up to
two (2) meetings.
Task 2.6 - Document Revisions:
Based upon the input provided by the residents, CONSULTANT shall incorporate the necessary
contract document revisions, as approved by the CITY.
Task 2.7 - Pennittlna Reviews:
CONSULTANT shall prepare applications and such documents and design data as may be
required to procure approvals from all such govemmental authorities that have jurisdiction over
Project. CITY shall pay all permit fees. CONSULTANT shall consider the impact of permit fees
in its construction opinions of probable cost. CONSULTANT shall participate in meetings,
submissions, resubmissions and negotiations with such authorities. CITY will attend meetings
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with govemmental authorities as deemed necessary by CITY. CONSULTANT shall respond to
comments by such authorities through PROGRAM MANAGER within tEm working days of
- receipt of comments unless a different time is agreed to by PROGRAM MANAGER. It is the
intent of this scope of services that PROGRAM MANAGER shall be the responsible party for
formally transmitting permit documents to and from the respective authorities and
CONSULTANT. Hence, PROGRAM MANAGER shall track and monitor progress on the
preparation and review of permits and subsequent requests for information. It is recognized by
PROGRAM MANAGER that the time period for obtaining permits is beyond the control of
CONSULTANT except for issues conceming the permitability of the design and
CONSULTANT's ability to respond to permitting agency requests for information. At the time of
the scope preparation, the following govemmental authorities that have or may have jurisdiction
over Project have been identified:
· City of Miami Beach Building Department
· City of Miami Beach Planning Department
· Miami-Dade Department of Environmental Resource Management
· Miami-Dade Water and Sewer Authority
· Miami-Dade Department of Public Works
· Miami-Dade Department of Health and Rehabilitative Services
· South Florida Water Management District
· Florida Department of Transportation
· Florida Department of Environmental Protection .
· U.S. Army Corps of Engineers
· U.S. Environmental Protection Agency
Failure to identify govemmental authorities that have jurisdiction over Project at the time of
permitting scope preparation does not relieve CONSULTANT from responsibility to pursue the
permit as described above. However, an equitable adjustment to the CONSULTANT's
compensation may be negotiated if deemed appropriate by CITY.
Dellverables: - Correspond with noted jOrisdictional authorities to establish permitting
requirements.
- Revise documents and respond to permitting inquiries as required.
Schedule:
- Attend meetings with CITY and PROGRAM MANAGER staff to review
and discuss permitting status.
- Complete within 43 working days after the completion of the 100
percent detail design milestone.
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-
Within five calendar days of receipt of bids, CONSULTANT shall evaluate the bids for
completeness, full responsiveness and price, induding alternative prices and unit prices, and
shall make a formal recommendation to CITY regard to the award of contract. Non-technical bid
requirements shall be evaluated by others.
This scope of services includes no allowance for CONSULTANT's time to assist CITY in the
event of a bid protest. To the proportionate extent CONSULTANT's services are required in the
event of a bid protest, due to a direct action or lack thereof by CONSULTANT, CONSULTANT
shall participate in such activities at no additional cost to CITY.
Task 3.6 - Contract Award
CONSULTANT shall provide eight sets of Construction Contract Documents for execution by
CITY and the successful bidder within five calendar days of request by CITY.
Task 3.7 - As- Bid Contract Documents
After contract award and prior to the preconstruction conference, CONSULTANT shall prepare
As-Bid construction contract documents, which incorporate the following items into the
construction contract documents:
. Contractor's bid submittals, including but not limited to, bid proposal, insurance,
licenses, etc.
. Amend 1 modify front end documents and 1 or technical specifications to
incorporate changes made via contract addenda.
. Revise construction contract drawings to indude modifications I revisions
incorporated via contract addenda.
CONSULTANT shall' prepare As-Bid construction contract documents and reproduce ten (10)
sets for distribution to PROGRAM MANAGER within ten (10) calendar days after the City
Commission approval I contract execution.
Deliverables- - Attend and participate in Pre-bid conferences and bid openings.
- Respond to questions from prospective bidders and prepare Addenda
for distribution by others.
- Prepare recommendation of award letter
- Prepare As-Bid contract documents, reproduce ten (10) sets and
forward to PROGRAM MANAGER.
Schedule:
- Upon receipt of Task 3 Bidding and Award Services Notice to Proceed
and within 64 working days from receipt of the Notice to Proceed.
TASK 4 -CONSTRUCTION ADMINISTRATION SERVICES
The CONSULTANT shall perform the following tasks associated with office administration
activities related to the construction of the Project{s). These tasks shall be performed during the
Page 16 of 24
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/
duration of all construction projects. Due to the extensiVe, amount of detailed procedures
required to properly manage construction projects, PROGRAM MANAGER has developed a
Construction Management Manual (CMM) for the construction phase of the Infrastructure
Improvement Program. This manual will augment the general program guidelines established in
the Project Work Plan, as provided to CONSULTANT by PROGRAM MANAGER, at the
commencement of the Project, and provides uniform procedures and guidelines for managing
the interface between CITY, Contractors, PROGRAM MANAGER's field observation staff and
CONSULTANT. CONSULTANT's level of effort is based upon a construction duration period of
326 working days.
Task 4.1 - Pre-Constructlon Conference: CONSULTANT shall attend a pre-construction
conference for each Project. PROGRAM MANAGER shall prepare and distribute meeting
minutes to all attendees and other appropriate parties. PROGRAM MANAGER shall issue a
Limited Notice to Proceed at the Pre-Construction Conference. A final Notice to Proceed shall
be issued upon receipt of a final schedule and procurement of all applicable construction
permits from the Contractor.
Dellverables: - Attend and participate in pre-construction conferences.
Schedule: - As scheduled by PROGRAM MANAGER after receipt of Task 4
Construction Management Services Notice to Proceed.
Task 4.2 - Weeklv Construction Meetinas: CONSULTANT shall attend weekly meetings with
the Contractor, PROGRAM MANAGER and applicable CITY representatives on each Project.
The purpose of these meetings shall be to review the status of construction progress, shop
drawing submittals and contract document clarifications and interpretations. In addition, the
Contractor shall furnish a two-week look ahead work schedule to allow for proper coordination
of necessary work efforts. These meetings shall also serve as a forum for discussion of
construction issues, potential changes I conflicts and any other applicable matters. PROGRAM
MANAGER shall prepare and distribute meeting minutes to all attendees and other appropriate
parties.
Deliverables: - Attend and participate in weekly progress meetings with Contractors.
Schedule:
- Weekly throughout the project duration.
Task 4.3 - Requests for Information I Contract Document Clarification (RFls I COCs):
PROGRAM MANAGER will receive, log and process all RFls I CDCs. Whenever an RFI
involves the interpretation of design issues or design intent, PROGRAM MANAGER shall
forward the RFI to CONSULTANT. CONSULTANT shall prepare a response in a timely matter
and return it to PROGRAM MANAGER. CONSULTANT may be requested by PROGRAM
MANAGER to prepare and forward CDCs should certain items within the contract documents
require clarification.
Deliverables: - Respond to those RFls that involve design interpretations and return
to PROGRAM MANAGER's office. Issue COCs as required.
Schedule:
- Ongoing throughout project construction duration.
Task 4.4 - Requests for ChanQes to Construction Cost and/or Schedule: PROGRAM
MANAGER will receive, log and evaluate all requests for project cost andlor schedule changes
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from the Contractor. Changes may be the result of unforeseen conditions or interferences
identified by the Contractor during the routine progress of work, inadvertent omissions
(bettennent) issues in the contract documents, or additional improvements requested by the
CITY or CONSULTANT after the project bid date. Regardless of the source, PROGRAM
MANAGER will evaluate the merit of the claim as well as the impact of the potential change in
terms of project cost and the schedule. PROGRAM MANAGER will review claims and I or
change order requests with CONSULTANT. No claims assistance services are included under
this task.
Dellverables: - Perform independent review of request for cost increase andlor time
extension.
Schedule:
- Coordinate and participate in meetings, as required, with PROGRAM
MANAGER, CITY and Contractor to resolve andlor negotiate the
equitable resolution of request.
- Prepare change order documentation.
- Ongoing throughout project construction duration.
Task 4.5 - ProcessinG of Shop Drawlnas: PROGRAM MANAGER will receive, log and
distribute shop drawings to CONSULTANT for its review. CONSULTANT shall have 14
calendar days from the time of receipt in its office, to review and return shop drawings to
PROGRAM MANAGER's office.
Dellverables: - Review Shop Drawings and retum them to PROGRAM MANAGER's
office.
Schedule:
- Ongoing throughout project construction duration.
Task 4.6 - Field Observation Services: PROGRAM MANAGER will provide field staff to
observe the construction of the work. CONSULTANT shall provide specialty site visits by
various design disciplines (civil, mechanical, landscaping) on an as requested basis. For the
purposes of this scope of services, it is assumed that a total of twelve (12) specialty site visits
are included.
Dellverables: - Provide up to twelve (12) specialty site visits.
Schedule:
- Ongoing throughout project construction duration.
Task 4.7 - Pro.ect Closeout: Upon receiving notice from the PROGRAM MANAGER advising
the CONSULTANT that the Project is substantially complete, CONSULTANT, in conjunction
with appropriate CITY and PROGRAM MANAGER staff, shall conduct an overview of the
Project. The overview shall include development of a "punch list" of items needing completion
or correction prior to consideration of final acceptance. PROGRAM MANAGER shall develop
the list with assistance from CITY and CONSULTANT. The list shall be forwarded to the
Contractor. For the purposes of this provision, substantial completion shall be deemed to be the
stage in construction of the Project where the Project can be utilized for the purposes for which
it was intended, and where minor items not be fully completed, but all items that affect the
operational integrity and function of the Project are capable of continuous use.
I
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.~
Upon notification frofn, PROGRAM MANAGER that all remaining .punch,lisr items have been
resolved, the CONSULTANT, in conjunction with appropriate CITY and PROGRAM MANAGER
staff, shall perform a final review of the finished Project. Based on successful completion of all
outstanding work items by the Contractor, CONSULTANT shall assist in closing out the
construction contract. The contract documents shall be structured to require the Contractor to
prepare the record drawings. CONSULTANT shall fumish the electronic drawing files to the
CITY for the Contractor's use. PROGRAM MANAGER shall certify the record drawings to the
various affected permitting authorities.
Dellverables: - Attend field meetings to review substantial completion and develop
.punch lists".
- Certify project completion to appropriate agencies.
Schedule:
- At the Substantial completion of project
TASK 5 - ADDITIONAL SERVICES
No additional services are envisioned at this time. However, if such services are required during
the performance of the Work, they shall be requested by CITY and negotiated in accordance
with contract requirements. Note that a separate Notice to Proceed is required prior to
performance of any Work not expressly required by this scope of services. If CONSULTANT,
proceeds with out of scope Work without proper authorization, it does so at its own risk.
TASK 6 - REIMBURSABLES
Task 6.1 - Reproduction Services:
CONSULTANT shall be reimbursed at the usual and customary rate for reproduction of reports,
contract documents and miscellaneous items, as may be requested by CITY. Unused amounts
in this allowance shall be credited back to the CITY at the completion of the project.
Task 6.2 - Travel and Subsistence:
CONSULTANT shall be reimbursed at the United States Intemal Revenue Service established
rate for travel and subsistence, up to the maximum not-ta-exceed amount as noted. Unused
amounts in this allowance shall be credited back to the CITY at the completion of the project.
Task 6.3 - Survevina:
CONSULTANT shall arrange for and coordinate the efforts of licensed surveyors to prepare a
topographical survey of the project limits which meets the requirements of sub-task 2.1.
Unused amounts in this allowance shall be credited back to the CITY at the completion of the
project.
Task 6.4 - Geotechnical Evaluation
CONSULTANT shall conduct a preliminary field exploration program to identify typical
geotechnical conditions along the proposed pipeline corridor(s) and/or to ascertain the sub
Page 19 of 24
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The Corradino Group - No. 1
. surface conditions with respect to its drainage design. The program will consist of up to ten
shallow (5 feet deep) standard penetration borings. Asphalt pavement depth will be determined
to establish the existing .thickness of asphalt at key locations. Actual locations shall be as
directed by CONSULTANT. Cost shall be limited to the noted not-to-exceed amount. Unused
amounts in this allowance shall be credited back to the CITY at the completion of the project.
Task 6.5 - Underaround Utility Verification:
None are anticipated at this time.
Page 20 of 24
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The Corradino Group - No. 1
Minimum Design Features To ,Be Shown On Drawings
CONSULTANT shall note that the following criteria indicate the minimum design standards to be
shown on drawings. CONSULTANT is encouraged to review and recommend changes as it
deems necessary, subject to the review and acceptance of the CITY and PROGRAM
MANAGER.
Paving, Grading and Drainage Plans
· Show existing grac::teltopography, centerline roadway. edge of pavement, back of
sidewalk, top of curb, gutter flow line
· Show proposed grade along the centerline of the road at 50 centers, limits of
road work, inlets, curb and gutter and sidewalk
· Show limits of demolition I removal
· Show limits of proposed work
· Identify all surface features of all existing and proposed work
· Identify driveway locations
· Identify proposed structures
· Identify linear footage of pipe, pipe invert elevation, diameter and material
Paving, Grading and Drainage Details
· Show proposed cross sections with topographical information at 50 foot stations
· Identify the following minimum information on cross sections:
Existing utilities
Proposed road slope, lane width, sidewalk width and.surface features within
the right-of-way
Road construction details for the sub-base and base and asphalt
Proposed utility locations
· Conflict manhole detail
· Manhole details
· Driveway replacement section
· Catch basin details
· Exfiltration trench details
· Drainage pipe trench detail
· Restoration Details - All pipes
Roadway
Sidewalk
Curb and gutter
Page 21 of 24
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Water Distribution and Sanitary Sewer Plans
General
· Identify existing utilities
· Show future utilities proposed by others
· Identify trees 1 landscaping to remain in place
Sanitary Sewer
· Manhole details
· Connection to existing manholes (precast I brick)
· Connection to existing service laterals and mainline
· Show sanitary sewer manhole 1 flow direction
· Show sanitary sewer (single service)
· Show sanitary sewer (double service)
· Show sanitary sewer pipe diameter, linear feet, material and slope along pipe
length
· Show rim and pipe invert elevations on sanitary sewer manholes
· Indicate sanitary sewer (existing 1 proposed) clean out locations
· Indicate sanitary sewer service invert elevation at the right-of-way for new
services
Sanitary Sewer Profiles
· Identify sanitary sewer manhole number, rim elevation, invert elevations of
incoming and outgoing pipes
· Show sanitary sewer pipe diameter, linear footage and slope
· Show existing utilities, diameter, type and invert of pipe elevation
Water Distribution System
· Show location of single and double water meter boxes
· Identify fire hydrant assembly
· Identify fitting locations
· Identify limits of restrained joints
· Identify deflection limits
· Identify water sampling points
· Identify dead end blow-offs
Page 22 of 24
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The Corradino Group - No. 1
· Identify air release valves
· Identify pipe diameter and material
· Stationing
Pressure Pipe Profiles
· Show top of pipe elevation
· Identify location of air release valve at high points
· Identify vertical 1 horizontal deflection and/or fittings
· Identify minimum cover requirements
· Provide details of major utility crossings
Jack and bore
Horizontal directional drilling
Subaqueous crossing
Aerial crossing
Culvert crossing
Page 23 of 24
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The Corradino Group - No. 1
Biscayne Point Neighborhood
Proposed Drawing List
Drawing Title
Page 24 of 24
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The Corradino Group - No. 1
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SCHEDULE B
PROFFESIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI
BEACH AND THE CORRADINO GROUP. INC
CONSULTANT COMPENSATION
Please refer to the attached Schedule
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Neighborhood I- Bicaync Pointe
April 2, 2002
SCHEDULE C
PROFFESIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI
BEACH AND THE CORRADINO GROUP. INC
HOURLY BILLING RATE SCHEDULE
Classification Hourlv Billine: Rate
Project Director $145.00 per hour
Project Manager $120.00 per hour
Sr. Engineer / Architect $103.00 per hour
Engineer / Architect $87.00 per hour
Staff Engineer $70.00 per hour
Designer $73.00 per hour
Drafter $52.00 per hour
Clerical $40.00 per hour
36
Neilhborhood 1- Bicayne Pointc
April 2,2002
SCHEDULE D
PROFFESIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI
BEACH AND THE CORRADINO GROUP. INC
PROJECT SCHEDULE
Task
1
2
3
4
5
6
Description:
Planning Phase Services
Design Phase Services
Bidding and Award Phase Services
Construction Phase Services
Additional Services
Reirnbursables
Working days after Notice to Proceed
120 Days
263 Days
65 Days
462 Days
N/A
N/A
38
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A Resolution awarding a contract to The Corradino Group, Inc., for Professional Design Services for the
Biscayne Point Neighborhood Streetscape Project, and appropriating funds in the total amount of $170,012
comprised of $90,512 for Planning Services with the Corradino Group and $79,500 for the Capital
1m rovement Pro'ects Office CIP Mana ement Fee.
Issue:
Should a professional services contract be awarded to The Corradino Group Inc., for the provision of
planning and related professional services, in reference to the Biscayne Point Neighborhood Streetscape
Project?
Item Summary/Recommendation:
On May 16, 2001, the Mayor and City Commission adopted Resolution No. 2001-24383 accepting the
ranking of proposals recommended by an Evaluation Committee and authorizing the Administration to
enter into negotiations with the top ranked firms pursuant to Request for Qualifications (RFQ) NO.1 0-00/01
to provide planning, design, and construction administration services for streetscape and utility
improvements for the Biscayne Point neighborhood. Negotiations with the top ranked firm, Civil Works,
were ceased after numerous negotiation sessions did not yield an Agreement acceptable to the
Administration. As provided in Resolution 2001-24383, the Administration subsequently conducted and
successfully concluded negotiations with the second ranked firm of The Corradino Group. Therefore the
Administration recommends that the Mayor and City Commission adopt the Resolution awarding a contract
for consultina services to the Corradino Group.
ril 8, 2002.
Financial Information:
Amount to be expended:
Source of
~
General Obligation Bond - S2000
Water and Sewer Bond Funds
Storm Water Bond Fund
$170,012
AGENDA ITEM .-B 7 B
DATE ~-/()-oJ...
i;~
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.miami-beach.f1.us
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor David Dermer and Date: April 1 0, 2002
Members of the City Commission
Jorge M. Gonzalez~ . ~~
City Manager ~O
A RESOLUTIO F THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE A PROFESSIONAL SERVICES
AGREEMENT WITH THE FIRM OF THE CORRADINO GROUP, INC.,
PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO.1 0- 00101,
FOR THE BISCA YNE POINT NEIGHBORHOOD STREETSCAPE
PROJECT; WITH FUNDS, IN THE AMOUNT OF $90,512, COMPRISED OF
$85,042 FOR THE PLANNING SERVICES FEE, AND $5,470 FOR
REIMBURSABLE EXPENSES SUCH AS SURVEY, PRINTING AND
TESTING; AND APPROPRIATING FUNDS FOR THE PROJECT, IN THE
TOTAL AMOUNT OF $90,512, COMPRISED OF $69,703 FROM THE
SERIES 2000 GENERAL OBLIGATION BOND FUND; $3,358 FROM THE
WATER AND SEWER BOND FUND; AND $17,451 FROM THE
STORMWA TER BOND FUND TO COVER THE PLANNING FEE AND
REIMBURSABLE EXPENSES; AND APPROPRIATING FUNDS TO COVER
THE CAPITAL IMPROVEMENT PROJECTS OFFICE (CIP) PROJECT
MANAGEMENT FEE, TOTALING $79,500, COMPRISED OF $62,250
FROM THE SERIES 2000 GENERAL OBLIGATION BOND FUND; $3,000
FROM THE WATER AND SEWER BOND FUND; AND $14,250 FROM THE
STORMWATER BOND FUND.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
FUNDING
Funds for this project are available as follows:
Current Appropriation Source
$131,953 Series 2000 General Obligation Bond
Fund
$6,358 Water and Sewer Bond Fund
$31,701 Stormwater Bond Fund
Commission Memorandum
Biscayne Point Streetscape
April 10, 2002
Page 2 of 5
ANALYSIS:
On May 16, 2001, the Mayor and City Commission adopted Resolution No. 2001-24383
accepting the ranking of proposals recommended by the Evaluation Committee and
authorizing the Administration to enter into negotiations with the top ranked firms pursuant
to Request for Qualifications (RFQ) No. 10-00/01 to provide planning, design, and
construction administration services for streetscape and utility improvements for the
Biscayne Point neighborhood. Negotiations with the top ranked firm, Civil Works, were
ceased after numerous negotiation sessions did not yield an Agreement acceptable to the
Administration. As provided in Resolution 2001-24383, the Administration subsequently
conducted and successfully concluded negotiations with the second ranked firm of The
Corradino Group, Inc.
Due to the complexity of the project, only Planning Phase Services have been negotiated.
Upon completion of the Planning Phase, the fee for the Design Phase, as well as all
subsequent phases will need to be negotiated.
At the time negotiations ended, the final offer by Civil Works was $124,136 for Planning
Phase Services. The final offer by the City was a range of $91,000 to $92,000, versus the
current recommendation of $90,512 for the Corradino Group.
BACKGROUND:
The City of Miami Beach has developed various programs to improve the quality of life of
its residents. On November 2, 1999, voters approved the issuance of approximately $92
million in General Obligation (GO) Bonds for Neighborhood, Parks, Beach and Fire Safety
Improvements, of which $57 million is allocated for capital right-of-way infrastructure
projects (Program). In addition to this allocation, City Administration proposes that a
portion of the recent Water and Wastewater Bond and Stormwater Bond issues also are
allocated for capital right-of-way infrastructure projects. These estimated $187 million of
public right of way infrastructure improvement projects are to be implemented over the next
six (6) years. Program elements include citywide water, wastewater and stormwater
improvements; as well as a variety of streetscape enhancement projects.
There are a total of thirteen neighborhoods within the overall Program scope. This
Commission Memorandum addresses the Biscayne Point Neighborhood, which includes
Biscayne Pointe, Biscayne Beach and Stillwater Drive.
The Biscayne Point project area is a totally residential island, separated from the main
barrier island of Miami Beach by Tatum Waterway and Indian Creek. It contains a large
multi-family apartment district known as Biscayne Beach (located between Tatum
Waterway and Hawthorne Avenue), as well as two distinctly different single-family
residential neighborhoods-Biscayne Point and Stillwater Drive. Each of the three
neighborhoods within the project area has different needs and requires a different urban
Commission Memorandum
Biscayne Point Streetscape
April 1 0, 2002
Page 3 of 5
design and engineering solution. The improvements are to provide restoration and
enhancement of the neighborhood's streets to meet the needs of the community. The
project will coordinate streetscape work with some renovation of the neighborhood's
sanitary, water and storm water infrastructure. The scope of work is generally as described
below:
. Enhanced landscapinglirrigation and street lighting consistent with community
preferences
. Repair, extension or widening of sidewalks to comply with ADA-Title II
. Repair or replacement of some existing galvanized water mains throughout
community
. Street resurfacinglpavement markings
. Incorporation of traffic calming features, consistent with community preferences
. Improved stormwater drainage collection and disposal infrastructure
. Swale restoration andlor curb and gutter and gutter restoration and upgrades
Total construction costs budgeted for this neighborhood approximate $4,718,860. The total
construction costs associated with the neighborhood are funded from the General
Obligation, Water and Wastewater and Stormwater Revenue Bond Series.
The scope of services for each of the neighborhood projects is split into five primary
Phases including; Planning Phase (Task 1), Design Phase (Task 2), Bidding and Award
Phase (Task 3), Construction Administration Phase (Task 4), Additional Services (Task 5)
and Reimbursables (Task 6). A brief review of each of the task components follows:
SCOPE OF SERVICES:
The Scope of Services for each Project was developed as a basis for establishing the fee
to be negotiated. The following scope was proposed for the Biscayne Point neighborhood:
Planning Phase: The purpose of this Task is to establish a consensus design concept for
the referenced neighborhood that meets the needs of the community and stays within
established schedule and cost parameters. This intent is met through the performance of a
series of Community Design Workshops designed to encourage input from affected
residents and verify and validate previously developed concepts and priorities. Based on
the results of the Community Design Workshops, a draft Basis of Design Report is
developed on which subsequent design review committee presentations and approvals
from requisite City Divisions and jurisdictional permitting agencies are procured. A final
Basis of Design Report is prepared summarizing the accepted design concept, budget
level cost estimate and implementation schedule for use in the design phase of the Project.
It is the intent of this contract that the Planning phase services be completed within
,approximately 150 calendar days of Notice to Proceed in order to expedite the
implementation of the Program.
,:.:;-,:>
'oi'ji
Commission Memorandum
Biscayne Point Streetscape
April 10, 2002
Page 4 of 5
Desian Phase: The purpose of this Task is to prepare contract documents for the Project.
Included in this Task is the requirement that the Consultant perform a variety of forensic
tasks to verify, to the extent practicable, existing conditions and the accuracy of base maps
to be used for development of the contract drawings. Detailed quality requirements for the
preparation of drawings, specifications and front-end documents are specified in the
Agreement. In addition, requirements with regard to constructability and value engineering
reviews are also specified to occur during this Task. As a part of its design services, the
Consultant is also required to prepare opinions of total probable cost and conduct reviews
of its contract documents with jurisdictional permitting agencies prior to finalization.
Biddina and Award: The purpose of this Task is to assist City in bidding and award ofthe
contract. Program Manager shall transmit contract documents prepared by the Consultant
to the City's Risk Management and Procurement Departments for verification of
appropriate insurance and bonding capacity requirements for each Project prior to bid.
Various departments within CITY (Risk Management, Procurement and the City Attorney's
Office) have nontechnical review responsibility for the Construction Contract Documents.
Consultant shall assist Program Manager in this process by providing three copies of
Construction Contract Documents, participating in meetings, submissions, resubmissions
and discussions with these departments. Consultant shall respond to City comments
within ten calendar days of receipt of comments unless a different time schedule is agreed
to by Program Manager.
Construction Administration Services: The purpose of this Task is to perform office
administration activities related to the construction of the Project(s). These tasks shall be
performed during the duration of all construction projects and includes; submittal reviews,
responses to requests for information, change order review and miscellaneous meeting
attendance. The Program Manager will provide full time field observation staff to augment
the Consultant's construction administration effort.
Additional Services: No additional services are envisioned at this time. However, if such
services are required during the performance of the Work, they shall be requested by City
and negotiated in accordance with contract requirements. Note that a separate Notice to
Proceed is required prior to performance of any Work not expressly required by this scope
of services. If Consultant proceeds with out of scope Work without proper authorization, it
does so at its own risk.
Reimbursables: The Consultant will be reimbursed for the following costs:
· usual and customary rate for reproduction of reports, contract documents, special
graphics and miscellaneous items, as may be requested by City,
· mileage at the United States Internal Revenue Service established rate for travel
and subsistence,
· topographic surveying
'l'IIIili
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Commission Memorandum
Biscayne Point Streetscape
April 10, 2002
Page 5 of 5
. a preliminary field exploration program to identify typical geotechnical conditions
along the proposed pipeline corridor(s) andlor to ascertain the sub surface
conditions with respect to its drainage design
CONTRACT FORMAT:
The contract is structured in a Not-to-Exceed format and a separate Notice to Proceed will
be required prior to commencement of each of the noted Task Phases. An initial contract
negotiationslscoping session was held with The Corradino Group, Inc. on February 26,
2002 and subsequent negotiations were concluded byemail. Estimated fees were based
upon a man-hour projection for the tasks requested. The following table illustrates the
salient points and the result of the negotiations with The Corradino Group, Inc., for the
provision of Planning, Design, Permitting, BidlAward and Construction Administration for
the Biscayne Point Neighborhood Project:
BISCAYNE POINT NEIGHBORHOOD
SERVICE ORIGINAL FINAL NOTES
COMPONENT SUBMISSION NEGOTIATED FEE
Task 1 - Planning $100,031 $85,042
Task 2 - Design N/A N/A 1
Task 3 - Bidding and Award N/A N/A 1
Task 4 - Construction N/A N/A 1
Administration Services
Task 5 - Additional Services N/A N/A 1
Task 6 - Reimbursables $18,980 $5,470 2
TOTAL $119,011 $90,512
Notes:
1. Fees for this task will be negotiated after the conclusion of Task 1.
2. The reimbursable expense amount is a "not to exceed sum" and it includes: boundary
and topographic survey, geotechnical tests, reproduction, and miscellaneous expenses.
Consultant must receive a separate Notice to Proceed. Expenses will be reimbursed at
actual cost.
The City retained the services of Pappas & Associates to assist in fee negotiations. The
overall fee was reduced during negotiations for the Biscayne Point Neighborhood by
$28,499.
Note that the proposed fee represents only the Not-to-Exceed amount for the Planning
Phase (Task 1) of the entire Project.
The Administration recommends the adoption of the attached Resolution.
JMGlRCMfTH/JAM
Attachment
T:\AGENDA\2002\APR1 002\REGJLAR\BiscaynePt AE contract revised.doc
i,'I,it,