Friends of the Bass Museum Inc
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City of Miami Beach Cultural Arts Council
2001/2002 Cultural Arts Grant Agreement
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This Gr~t Agreement is entered into this .2 day of Fl'! ' ~ between the City of Miami Beach,
Florida, on behalf of the City of Miami Beach Cultural Arts Council (collectively, the City), and
Bass Museum (Friends of the Bass Museum, Inc. ) (Grantee).
Article I I Grant description
1.
Grantee:
Address
City, State, Zip
Phone, fax, e-mail
Bass Museum (Friends of the Bass Museum, Inc.)
2121 Park Avenue
Miami Beach FL 33139
305- 673-7530 305- 673-7530 wtexon@bassmuseum.org
2.
Grant amount:
$31,000
50% paid upon execution of this Agreement.
With regard to payment of the remaining balance, the City herein represents, and Grantee herein agrees
and acknowledges, that the original 50% remaining balance of the grant amount may be reduced by the City
as a result of a potential shortfall in the City's Resort Tax collections, said collections to be determined by
the City on or about August 1,2002. In the event of such shortfall, necessitating a reduction in the grant
amount of the remaining balance due to Grantee, Grantee herein agrees that said reduced payment shall
constitute full andfinal payment and compliance by the City with the terms of this Agreement, and Grantee
further agrees to indemnify and hold City harmless for any damages or injury sustained by Grantee as a
result of any potential shortfall in the grant amount. Final payment will be made by September 30, 2002,
and upon completion of Project, submission and approval of final report.
3. Project description: See Exhibit 1, attached hereto
4. Itemized budget: See Exhibits 2-A and 2-B, attached hereto
5. Expenditure deadline: September 30. 2002
6. Project completion date: September 30, 2002
7.
Report deadline:
No later than 90 days after Project Completion Date.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement this (;lAID day of AfJILLL ,209fV
I BEACH
GRANTEE! Friends of the Bass Museum, In
Print Name of Organization
FederalID# 59-2017511
oughton
o Chairman or President
,
By:Peter McElwain
Name of Chief Fiscal Officer
c ~
A~:W Pwk
Si
Robert Parcher, City Clerk
BY: Diane W. Camber
Printed Name of Executive Director
~~,/c;;: ~~-'
Signature
(Grantee's Corporate seal)
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
Article II I General Conditions
1. Parties: The parties to this Agreement are the Grantee listed in Article I, and the City of Miami Beach, a
municipal corporation organized under the laws of the State of Florida (City). The City has delegated the responsibility
of administering this Grant to the Executive Director of the City of Miami Beach Cultural Arts Council, or his designee,
who shall be referred to herein as the "Director ofthe Council."
2. Proiect Descriotion: The Grantee may only use the Grant for the purposes that are specifically described in the
Project Description, attached hereto as Exhibit No.1. All expenditures will be subject to the terms of this Agreement,
and as specified in the itemized Grant Award Budget, attached hereto as Exhibit 2-B. Line item changes to said Budget
shall not exceed ten percent (10%) per category, so long as said expenditures do not exceed the total amount of Grant
funds. Notwithstanding the preceding sentence, amendments to the itemized Budget in Exhibit 2-B shall' not be
permitted without the prior written consent of the Director of the Council. Said requests shall be made in advance to
the Director, in writing, detailing and justifying the need for such changes.
All Grant recipients must participate in at least one AmBeach Second Thursdays (see Article ill-I 9).
The following City of Miami Beach" Anchors" are required to provide specific information in their Project Description,
attached hereto as Exhibit No.1, for providing mentoring to a small to medium arts organization(s) of their choice,
supported by the City's Cultural Arts Council, either by offering rehearsal space, working on collaborative programs,
or some similar project with the intent of assisting such smaller arts organization( s).
Miami Beach" Anchors" for 200112002 are defined as follows:
ArtCenter/South Florida
Bass Museum of Art
Concert Association of Florida
Jewish Museum of Florida
Miami City Ballet
Miami Design Preservation League
New World Symphony
Wolfsonian-FIU
Failure to include the above information may result in the cancellation of the Grantee's award, and may disqualify it
from future consideration from the City's Cultural Arts Grant Program.
3. Reoorts: This Grant has been awarded with the understanding that the described Project will enhance and
develop the City's tourism and cultural community. To demonstrate that the Grant is fulfilling, or has fulfilled, its
purpose, the Grantee must supply the Director of the Council with a written report documenting that the Grantee has
fulfilled all requirements. This report is to be received by the Director of the Council within 90 days of the Project's
completion. Miami Beach Anchors ONLY will submit an interim report in April 2002 to receive the up to 50% of their
Grant award (payable subject to the restrictions in Article 1-2), with final reports due at the completion ofthe City's
Fiscal Year on September 30,2002.
4. Amount of Grant and Payment Schedule: The total amount of the Grant is specified in Article 1-2 (subject to
the restrictions in Article 1-2). By making this Grant, the City assumes no obligation to provide financial support of any
type whatever in excess of the total Grant amount. Cost overrnns are the sole responsibility of the Grantee. The Grant
funds will be supplied to the Grantee subsequent to the Mayor and City Commission's approval of the award.
5. Prolrnl111 Monitorimz and Evaluation: The Director ofthe Council may monitor and conduct an evaluation of
operations and the Project under this Grant, which may include visits by City representatives to observe the Project or
Grantee's programs, procedures, and operations, or to discuss the Grantee's programs with the Grantee's personnel.
I
6. Bank Accounts and Bonding: Monies received pursuant to this Agreement shall be kept in accounts in
established Miami-Dade County banks or savings and loan associations whose identities shall be disclosed in writing
to the Director of the Council with the identity and title of individuals authorized to withdraw or write checks on Grant
funds.
7. Accounting and Financial Review: The Grantee must keep accurate and complete books and records of all
receipts and expenditures of Grant funds, in confonnance with reasonable accounting standards. These books and
records, as well as all documents pertaining to payments received and made in conjunction with this Grant, such as
vouchers, bills, invoices, receipts and canceled checks, shall be retained in Miami-Dade County in a secure place and
in an orderly fashion by the Grantee for at least two (2) years after the Expenditure Deadline specified in Article 1-5.
These books, records, and documents may be examined by the Director of the Council or his designee at the Grantee's
offices during regular business hours and upon reasonable notice. Furthennore, the Director of the Council may, at the
City's expense, audit or have audited. upon reasonable notice, all the financial records of the Grantee. whether or not
purported to be related to this Grant.
8. Publicity and Credits: The Grantee must include the City ofMiaml Beoch CulturalAm COUllcJllogo and
the following credit line in all publications related to this Grant: THE aTY OF MIAMI BEACH. Failure to do s.o may
preclude future grant funding from the City in the same manner as if Grantee defaulted under this Agreement, pursuant
to Article 11-12.
9. Liability and Indemnification: The Grantee shall indemnifY and hold harmless the City and its officers,
employees, agents and instruments from any and all liability, losses or damages, including attorneys' fees and costs of
defense, which the City or its officers, employees, agents and instrumentalities may incur as a resuh of claims, demands,
suits, causes of actions or proceedings of any kind or nature arising out of, relating to, or resulting from the performance
if this Agreement by the Grantee or its employees, agents, servants, partners, principals or subcontractors. Grantee shall
pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind
or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments,
and attorneys' fees which may issue thereon. Grantee expressly understands and agrees that any insurance protection
required by this Agreement, or othelWise provided, shall in no way limit the responsibility to indemnifY, keep and save
harmless and defined the City or its officers, employees, agents and instmmentalities as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the limitations
of Section 768.28 Florida Statute, subject to the provisions of that Statute whereby the Grantee entity shall not be held
liable to pay a personal injury or property damage claim or judgment by anyone person which exceeds the sum of
$100,000, or any claim or judgment or portions thereof, which, when totaled with all other claims or judgments paid
by the government entity arising out of the same incident or occurrence, exceed the sum of $200,000 from any and all
personal injury or property damage claims, liabilities, losses or causes of action which may arise as a result of the
negligence of the Grantee entity.
10. Assignment: The Grantee is not pennitted to assign this Grant, and any purported assignment will be void,
and shall be treated as an event of default pursuant to Article 11-12.
11. Comoliance with Laws: The Grantee agrees to abide by and be governed by all applicable Federal, State,
County and City laws, including but not limited to Miami-Dade County's Conflict of Interest and Code of Ethics
Ordinance, as amended, which is incorporated herein by reference as if fully set forth herein, and Chapter 2, Article VII
of the Miami Beach City Code, as amended. which is incorporated herein by reference as if fully set forth herein.
12. Defaultffennination Provisions: In the event the Grantee shall fail to materially confonn with any of the
provisions of this Agreement, the Director ofthe Council may withhold or cancel all, or any unpaid installments, of the
Grant upon giving five (5) calendar days written notice to the Grantee, and the City shall have no further obligation
to the Grantee under this Agreement. Further, in the event of a breach of any tenn or condition of this Agreement, upon
five (5) calendar days written demand by the Director of the Council, the Grantee shall repay to the City all portions
of the Grant which have been received by the Grantee, but which have not actually been disbursed by the Grantee as
of the date that the written demand is received. In the event that this Grant is cancelled or the Grantee is requested to
repay Grant funds because of a breach of this Agreement, the Grantee will not be eligible to apply to the City for
another Grant for a one year period commencing on the date the Grantee is notified in writing of the breach of this
Agreement.
The Grantee will be liable to reimburse the City for all unauthorized expenditures discovered after the
expiration of the Grant period. The Grantee will also be liable to reimburse the City for all lost or stolen Grant funds.
Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of the
date of the Expenditure Deadline specified in Article 1-5 must be returned to the City within fifteen (15) days after the
Expenditure Deadline; if such funds have been committed but not expended, the Grantee must request in writing from
the Director of the Council an extension ofthe Expenditure Deadline which, if approved, shall be for a period not to
exceed one (1) year.
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid by delivering to the
Director of the Council a certified check for the total amount due, payable to the City of Miami Beach, Florida.
These provisions do not waive or preclude the City from pursuing any other remedies that may be av~lable
to it under the law.
13. Indulgence Will Not be Waiver of Breach: The indulgence of either party with regard to any breach or failure
to petform any provision of this Agreement shall not be deemed to constitute a waiver of the provision or any portion
of this Agreement either at the time of the breach offailure occurs or at any time throughout the term of this Agreement.
19. Written Notices: Any written notices required under this Agreement will be effective when delivered in person
or upon the receipt of a certified letter addressed to the Grantee at the address specified in Article 1-1 of this
Agreement, and to the City when addressed as follows: David Whitman, Director, Miami Beach Cuhural Arts
Council, 1700 Convention Center Drive, Miami Beach, Florida 33139-1819.
15. Caotions Used in this Agreement: Captions, as used in this Agreement, are for convenience of reference only
and should not be deemed or construed as in any way limiting or extending the language or provisions to which such
captions may refer.
16. Contract Reoresents Total Agreement: This contract, including its special conditions and exhibits, represents
the whole and total agreement of the parties. No representations, except those contained within this agreement and its
attachments, are to be considered in construing its terms. No modifications or amendments may be made to this
Agreement unless made in writing signed by both parties, and approved by appropriate action by the Mayor and City
Commission.
Article III I Miscellaneous Provisions
17. The Grant awarded herein is the result of an extensive public review process which found that the Grantee
is performing a public purpose through the programs, projects, and services recommended for support. As such, use
of these funds for any program component not meeting this condition will be considered a breach of the terms of this
Agreement and will allow the City to seek remedies including but not limited to those outlined in this Grant Agreement.
18. The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d
et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Ordinance No. 92-2824, as amended
from time to time, prohibiting discrimination in employment, housing and public accommodations on account of race,
color, national origin, religion, sex, sexual orientation, handicap, marital status, or age.
The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove barriers
which prevents qualified individuals with disabilities from enjoying the same employment opportunities that are
available to persons without disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits
discrimination on the basis of disability and requires that Grant recipients provide equal access and equal opportunity
and services without. discrimination on the basis of any disability.
19. All Grant recipients must participate in at least one" ArtsBeach Second Thursdays" (Second Thursdays),
a cultural open house on the second Thursday of every month. Free arts events will be held at multiple locations
throughout the City. Upon acceptance of the Grant and execution of the Agreement, Grantee shall include the exact
manner of participation in "Second Thursdays." Failure to participate in "Second Thursdays" may be considered a
material breach of this Agreement, as provided in Article n - 12 herein.
[The remainder of this page is left intentionally blank]
Organization: Friends of the Bass Museum. Inc. Project title: 2001 - 2002 Proarams
Completely describe Project approved by the Grants Panel and in a separate narrative detail the revisions to the
Project based upon the award. Please be as specific as possible: name of event, venue, times, etc. Also detail the
organization's participation in ArtsBeach Second Thursdays. Miami Beach Anchors should list specifics about
their mentoring program.
The Bass Museum is proud to present globe>miami<island (December 12, 2001-February 3, 2002)
which features 61 artists with a Miami connection. Many currently live and work here; others studied
or taught here. Several of the artists are graduates of the Bass Museum's Art to Work program and
have gone on to careers as artists and exhibit locally and nationally. alobe>miami<island is the
only major museum exhibition on view during Art Miami and the high season in South Florida showing
the work of Miami artists. The installation, as conceived by sculptor Robert Chambers, guest curator,
is reminiscent of the Arsenale portion of the Venice Biennale - a progression, with surprises along
the way. It has been specially designed for the Museum ramp and new wing galleries. The exhibition
includes site specific works created by Glexis Novoa, Jose Bedia and Purvis Young. A highlight of
alobe>miami<island is a selection of work by Janine Antoni, including a piece featured on the
September cover of Art in America. Important works by Teresita Fernandez, Quisqueya Henriquez,
Dara Friedman, Naomi Fisher, Sal La Rosa, Ursula von Rydingsvard and Felix Gonzalez Torres will
be prominently featured. Performance artists included during the run of the exhibition are Maria Jose
Arjona, Martiza Molina, Gustavo Matamoros and the Dance Now! Ensemble.
Inside and Out: Contemporary Sculpture, Video and Installations
Ongoing, Organized by the Bass Museum of Art
This exhibition inaugurates a series of exhibitions of sculpture, installation and video, presented in
spaces both inside and outside the renovated and expanded Bass Museum of Art by artists both
inside and outside Greater Miami. Some of the artists are based outside Florida (Tony Cragg, Lin
Emery, Ann Hamilton, Joseph Havel, Dennis Oppenheim, Robert Stackhouse, James Surls). Others
are part of the Miami community (Jose Bedia, Carol Brown, Robert Chambers, Florencio Gelabert,
Barbara Neijna and Eduardo Gardin); and one (part-time Miami Beach resident Nam June Paik) is
both an "inside" and "outside" artist. The works on loan are complemented by several contemporary
sculptures recently acquired for the permanent collection of the Bass Museum of Art, including a work
on an ecological theme by Colombian artist Nadin Ospina, a video piece by Sterz and a wall relief by
Carlos Betancourt The exhibition engages visitors with the new spaces designed for the Museum by
Arata Isozaki, and the historic renovated Pancoast building (the Museum's first home) and the
surroundings in Collins Park.
Liza Lou 11- Trailer
December 13, 2001 through June 2002, Organized by the Bass Museum of Art
Following its highly successful exhibition of Liza Lou's America in 1998-99, featuring astonishing
life-size, bead-covered environments, the Bass Museum of Art presents the artist's most recent and
largest work: a 35-foot trailer, covered inside with a glittering, beaded interior. Internationally-
acclaimed, Liza Lou captures American culture in installations described by critics as hallucinatory,
witty and sublime. Assuming the visual language of film noir, Lou's Trailer examines the anxiety and
violence of American male culture beneath a lush and glossy surface.
Jewel Stern/Project Skyline: Photographs of Miami Beach Art Deco Hotel Towers
December 13, 2001 through August 2002, Organized by the Bass Museum of Art
In 1979, photographer Jewel Stern captured the distinctive towers of many of Miami Beach's most
famous landmark hotels including the National, Ritz Plaza, Plymouth and Delano. She also printed
-continued-
line drawings of the tower outlines on mylar. These were published in a portfolio of 16 x 20" prints
called Project Skyline which was purchased by the Bass Museum for its distinguished architectural
arts collection. In these works, Stern captures the elegant geometry that informed the streamlined Art
Deco style. Paying homage to past architectural triumphs for which Miami Beach is famous, these
will be on view in the Museum's recently restored Maya-inspired Art Deco building.
In the Spirit of Martin: The Living Legacy of Dr. Martin Luther King, Jr.
September 7 - December 1, 2002, Organized by SITES
In the Spirit of Martin is the first major exhibition to use the visual arts to explore the inspiring life and
enduring legacy of Dr. Martin Luther King, Jr. It presents a diverse group of artists celebrating Dr.
King's life and responding to his vision of universal democracy and equality. Approximately one
hundred and thirty works - paintings, works on paper, mixed media and sculpture - are included by
artists such as Jacob Lawrence, Ben Shahn, Hale Woodruff, Robert Colescott, Elizabeth Catlett,
Charles White, Romare Bearden, Robert Gwathmey, Horace Pippin, Faith Ringgold, Gordon Parks,
Norman Rockwell, Andy Warhol, Robert Rauschenberg, Robert Indiana, Thornton Dial, Jean-Michel
Basquiat, Kerry James Marshall and Lois Mailou Jones. The exhibition pairs works of art with
literary excerpts or historical commentary which inspired each artist. The juxtaposition of actual
events with artistic renderings of those events speaks to the ability of art to shape collective national
memory and makes for a powerful exhibition which celebrates Dr. King's life and work without
denying the complexity of either. A full-color catalogue accompanies the exhibition.
2nd Thursday Programs at the Bass Museum of Art
October 11: Free open house at the Bass niw Art Lab, 2100 Washington Avenue. Program will
display students' works with sound, video and web art with hands-on demonstrations by lab
instructors.
November 8: New World School of the Arts Conservatory - Student and Faculty Concert
December 13: Faculty from the New World School of the Arts Conservatory and the Dranoff
Competition Laureates
January 10: * South Beach Chamber Ensemble - Piano Trios by Beethoven and Dvorak
February 14: "An Evening of Romance" - Duo Piano Concert with Kirk Whipple and Marilyn Morales
March 14: A concert during the New Music Festival with singer Jackie Humbert performing works by
some of the icons of the American avant-garde.
April 11 : * South Beach Chamber Ensemble - Presents Chamber Music from Spain
May 9: Greater Miami Youth Symphony Ensemble
June 13: * South Beach Chamber Ensemble - Presents music for piano, violin and cello.
July 11 & August 8: Artist's Forum, Inside and Out: Contemporary Sculpture, Video and Installation
continues in its second year with major loans of sculpture inside and outside the Museum. Artists,
including several that work in Miami, will talk about their including Florencio Gelebert, Robert
Chambers and Jose Bedia.
September 12: Special program to complement exhibitions: In the Spirit of Martin and/or Italian
Treasures from the Bass Museum Collection.
* Indicates performers and groups receiving MBCAC funding, which the Bass Museum mentors.
NOTE: The Bass Museum sponsors programs every Thursday evening which are free and
open to the public.
Exhibit 2-A: Project Budget I Total Project Budget
[Note: The following Project Description is revised to represent the possible Grant reduction,
as a result of the potential City Resort Tax shortfall.]
Name of organization: Friends of the ProjectTitle: 2001-2002 progiiams
Bass Museum, Inc.
Date(s) of Project: October 1, 200t - -September 30, 2002
Attach a copy of the total Project budget or list cash expenses and cash revenues specifically
identified with your program, Project or events. Round off all numbers to the nearest dollar.
EXPENSES
cash in-kind
Personnel - artistic 100.000 25.000
Personnel - technical 125,000
Personnel- administration 375,000 25,000
Outside artistic fees/services 75,000 25,000
Outside other fees/services 50.000 25.000
MarketinwPublicity 100,000 25,000
Space rental (art 80,000
storage) 25,000
Travel
Utilities 80,000
Equipment rental 5.000
Office supplies 8.000
Insurance/Security 60,000
REVENUES
cash in-Idnd
Admissions 25.000
Contracted services 50,000
Tuitions 10,000
Corporate support 50,000 100,000
Foundation support 35.000
Individual support 35,000 50,000
Government grants 118,000
Federal
State 75,000
Other Costs:
(ltemize below)
5.000
125.000
Other contributions (ltemize below)
CMB 1,089.000
Membership 55,000
Store Revenue 30,000
Fleet Services
Bui1dinq Services
Computer Support 40,000
Fudraising/Develop.150,000
Other Exhibition 150,000 75,000
Costs
Grant award
31,000
Total cash revenues
Total in-kind revenues
Total project revenues
1,553,000
Total cash expenses
Total in-kind expenses
Total project expenses
1,553,000
200,000
1,753,000
(cash + in-kind)
200,000
1,753,000
(cash + in-kind)
Exhibit 2-D: Project Budget I Grant Award Budget
[Note: ne following Project Description is revised to represent the possible Grant reduction,
u a result of the potential City Resort Tax shortfall.]
Name of organization: Friends of the Project TItle: 2001-2002 Programs
Bass Museum, Inc.
~s)ofProj~October ]. 1.001 - ~~r+~~ber 30, 2002
Directions: Identify and itemize cash expenses to be paid from Grant funds.
Grant awards may only be spent within budget categories declared below.
Graat ExDeilSeS
Personnel- artistic
20,500
Pasonnel- technical
Personnel - administrative
Space rental
Travel (local only)
MarketinglPublicity
10,500
Outside artistic fees
Outside other fees
Other costs
(Itmdu HlDw)
TOTAL $31,000
Grant requiremems:
Grant monies IIIIUt be spMl within budget categories agreed upon in contract
All publications usociared with Miami Beach Cultural Arts CoWlCiI grant support must include the Gty
of Miami Beach Cultural Arts Council.s logo and the following byline "City of Miami Beach"
G....t falldl may not be used for:
Remuneration of City employees for any services rendered as part of a project receiving a grant tom the
City of Miami Beach Cultural Arts Council
"Bricks and mortar" ex' permanent equipment (pennament equipment necessary for proposed project may
be purchased if the price is less than what is would cost to rent the equipment)
Debt nduction
Out-of-county travel or transportation
Pundraisina ewIdS
Hospitality events
Events not open to the public