Bid 04-01/02 1/10/02
INVITATION TO BID
ARMEDIUNARMED SECURITY GUARD SERVICES
FOR THE CITY OF MIAMI BEACH
BID #04-01/02
BID OPENING: FEBRUARY 8, 2002 AT 3:00 P.M.
'",
i'
Gus Lopez, CPPO, Procurement Director
City of Miami Beach - Procurement Division
1 700 Convention Center Drive
Miami Beach, FL 33139
CITY CLERK
BID 4-01102
DATE: January 10.2002
CITY OF MIAMI BEACH
Page 1 of 68
,
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~ND H! ~-900 4330
PERFORMANCE BOND
(This bond meets and exceeds the requirements of Florida StatuteS Section 255,05)
STATE OF FLORIDA )
5S
COUNTY OF )
KNOW ALL MEN BY THESE PRESENTS that we. ARMOR SECURITY, INC.
as Principal, hereinafter called Contractor, and
WASHINGTON INTERNATIONAL INSURANCE COMPANY as Surety, are firmly bound unto the City of Miami
Beach, Florida, as Obligee, hereinafter called the City, in the PeDal sum of ...
Dollars ($100,000.00 ), for the payment of which sum well and truly to be made, we bind
ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly
by these presents. ... ONE HUNDRED mOUSAND DOLLARS AND NO CENTS
WHEREAS, Contractor, on the _ day of . 20--, entered into a certain
contract with the City, hereto attached. for BID NO. 04.01101. Entitled ARMEDIUNARMED
SECURITY GUARD SERVICES FOR THE CITY OF MIAMI BEACH, which Contract is
made a part hereofby
reference thereto.
(-
NOW, THEREFORE, THE CONDmON OF THIS OBLIGATION IS SUCH, that, if
the Contractor shan well and truly perfonn and fulfill all the undertakings, covenants, terms,
conditions and agreements of said COntract, and aU duly authorized modifications of said Contract
that may hereafter be made, notice of which modifications to the surety being liereby waived. then
this obligation shall be void; otherwise to remain in full force and effect.
WHENEVER the Principal shall be and is declared by the City to be in default under the
Contract, or whenever the Contract has been terminated by default of the Contractor, the City having
perfonned the ~ity's obligations thereunder, the Surety shall:
1. Complete the Contract in accordance with its tcnus and conditions, or at the City's
sole option.
2.
Obtain a Bid or Bids for submission to the City for completing the Contract in
accordance with its terms and conditions, and upon detennination by the City and the
Surety of the lowest responsible Bidder, arrange for a Contract between such Bidder
and the City, and make available as Work progresses (even though there should be
a default or a succession of defaults under the Contract or Contracts of completion
mange<! under this paragraph) sufficient funds to pay the cost of completion less the
balance of the Contract price~ but not exceeding, including other costs and damages
for which the Surety may be liable hereunder, the amount set forth in the first
paragraph hereof. The term "balance of the Contract price" as used in this paragraph,
shall mean the total amount payable by the City to the Contractor under the Contract
and any amendments thereto,. less the amount properly paid by the City to the
contractor.
BID 4--01101
DATE: JaDuuv 10. 2001
CITY OF MIAMI BEACH
b__ft"O ..~ e.o
No right of action shall accrue on this Bond to or for the use of any person or
corporation other than the City named herein or the successors or assignees thereof.
The Surety shall and does hereby agree to indemnify the Cily and hold it harmless of,
from and against any and all liability, loss, cost, damage or expense. including
reasonable attorneys fees. engineering and architectural fees or other professional
services which the City may incur or which may accrue or be imposed upon it by
reason of any negligence, default, act and/or omission on the part of the Contractor,
any Subcontractor and Contractors or Subcontractors agents. servants and/or
employees. in, about or on account of the Construction of the worlc and perfonnance
of said Contract by the Contractor.
This Bond shall remain in full force and effect for such period or periods of time after
the date of acceptance of the project by the City as are provided for in the Contract
.
Documents. and the Contractor hereby guarantees to repair or replace for the said
periods all work perfonned and materials and equipment fumishe~ which were not
performed or furnished according to the terms of the Contract Documents. If no
specipc periods ofwananty are stated in the Contract Documents for any particular
item ofwoele, material or equipment, the Contractor hereby guarantees the same for
a minimwn period of one (l) year from the date ofrmal acceptance by the City of the
entire project
(
Any suit on this bond must be instituted within such period or periods as may be
provided by law.
BID 4-01/01
DATE: Janu.ary 10.1001
CITY OF MIAMI BEACH
p-_ ?O nr /;0
, .
IN WITNESS WHEREOF, the above bounded parties have caused this Bond to beex.ecuted
by their appropriate officials of the 15 rn day of
APRll. , 2002
WITNESS:
PRINCIPAL:
(If sote Proprietor or partnership)
(Finn Name)
BY
ntle: (Sole ,Proprietor or Partner)
PRlNeIP AL (If Corporation)
B
ARMOR SECURITY, ~c.
(Corporate Name) .
(president)
~~~~
/'
,.,..
(CORPORATE SEAL)
SIGNED BY
FLORIDA
SURETY:
SURETY:
'gent's current
license s issued by State
of Florida Insurance
Commissioner
JOHN w, CHARLTON
By:
(power of Attorney must be attached)
BID <t-Ol101
DATE: January 10.1001
CITY OF MIAMI BEACH
n...__ ..,n _C""
" .
CERTIFICATES AS TO CORPORATE PRINCIPAL
.
I, ~~ hd . certify that lam the Se=la<}' of the ClKpOration II3IIIed as
Principal in the ore;Oing bond; that 41/v~ 4~d26~ho signed the said bond on behalf
of the Principal, was then /lI1~~/~,,~ of said Corporation; that I know his
,
signature, and his signature hereto is genuine; and that said bond was duly signed, sealed, and
attested for and in behalf of said Corporation by authority of its governing body.
STATE OF FLORIDA)
IS
MIAMI-DADE
COUNTY OF )
(-- Before me, a Notary Public, duly commissioned, qualified and acting, personally appeared
JOHN W. CRARL TON to me wen known, who being by me first duly sworn upon oath, says
WASHINGTON INTERNATIONAL INSURANCE COMPANY
that he is the Attorney-in-Fact, for. the and that he bas been
authorized by ITS PRESIDENT to execute the foregoing bond on behalf of the
Contractor named therein in favor of the City of Miami Beach, Florida.
Subscribed and sworn before me this 15 111 day of APRIL
J 20~ A.D.
(Attach Power of Attorney)
->':~ <~~-
Public
State of Florida-at-Large
l~I~~ Eduardo Menendez
~: ~;b,"l:~ MY COMMISSlON I OD028196 EXPIRES
~.~~~ May 22, 2005 .
"'~;u . toHDED THRII11lOY fAIN IHIUWICi, lilt.
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My Commission Expires: MAY 22, 2005
8ID 4-81101
DATE: January 10.1002
CITY OF MIAMI BEACH
Palls ~ 1 of "R
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fOllOWING tl.ASSU OF lllSlmMlr.l::
life & Variable Annuity
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WASHINGTON INTERNA TIONAL INSURANCE COMPANY
POWER OF ATTORNEY
KNOW ALL BY THESE PRESENTS: That the Washington Intemationallnsurance Company, a corporation organized and existing under the laws
of the State of Arizona, and having its principal office in the Village of Itasca, Ilinois does hereby constitute and appoint
JOHN W. CHARLTON AND D.W: IfA TSON,III BOTH OF IIIAMI, FLORIDA
EACH IN THEIR SEPARA TE CAPACITY
its true and lawful attorney(s)-in-fact to execute, seal and deliver for and on its behalf as surety, any and aI bonds and undertakings, recognizances.
contracts of indemnity and other writings obligatory in the nature thereof, which are or may be aRowed, required, or pennitted by law, statute, rule,
regulation, contract or othelWise. and the execution of such instrument(s) in pursuance of these presents. shall be as binding upon the . Washington
International Insurance Company as fully and amply, to all intents and purposes, as if the same has been duly executed and acknOwledged by its
President and its principal office.
This Powee of Attorney shall be limited in amount to $5,500,000.00 for any single obligation.
This Power of Attorney is issued pursuant to authority granted by the resolutions of the Board of Directors adopted March 22, 1978,
July 3. 1980 and October 21, 1986 which read, in part, as follows:
1. The Chairman of the Board, President, Vice, President, Assistant secretary, Treasurer and Secretary may designate Attorneys-in-Fact, and
authorize them to execute on behalf of the Company, and attach the Seal of the Company thereto, bonds, and undertakings, recognizances,
contracts of indemnity and other writings obligatory in the nature thereof, and to appoint Special Attorneys-in-Fact, who are hereby authorized
to certify copies of any power-of-attorney issued In pursuant to this section and/or any of the By-Laws of the Company, and to remove, at any
time, any such Attorney-in-Fact or Special Attorney-in-Fact and revoke the authority given him.
2. The signatures of the Chairman of the Board. the President, VICe President, Assistant secretary, Treasurer and Secretary, and the corporate
seal of the Company, may be aIfixed to any Power of Attorney, certificate, bond or undertaking relating thereto, by facsimile. MY such Power
of Attorney, certificate bond or undertaking bearing such facsimile signature or facsimle seal affixed in the ordinary course of business shall
be valid ~Ain~ng upon the Company. '
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IN TESTl~,.~~~ashington International Insurance Company has caused this instrument to be signed and its corporate seal to be
affixed ~Uthorized oftit:e.f.~'23rd day of May, 1997.
i ~ / ~90R41:l:' ". ~ ~
= [g: or 0'.... ... ~ t"'l ~ WASHING RNA AL INSURANCE COMPANY
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STATE OF IL~OIS)II'I'\"\\
COUNTY OF COOK)
On this 23rd day of May. 1997, before me came the individual who executed the preceding instrument, to me personaly known, and, being by me
duly sworn. said that he is the therein described and authorized officer of the Washington International Insurance Company; that the seal aftixed to
said Instrument is the Corporate Seal of said Company;
IN TESTIMONY WHEREOF, I have hereunt t m ha
"OFFICIAL SEAL"
MICHELLE HOWERTON
NoIaIy Public. State of ftlinois
My Commission Expires 00I07~
CERTIFICA
BOND # S-900 4330
, ,.
LABOR AND MATERIAL PAYMENT BOND
(SECTION 155.05, FLA. STAT.)
BY TIDS BOND, We, ARMOR SECURITY, INC. , as Principal. and
as corporation, as Surety, ate boWld \0 the City of Miami Beach,
Florida, as obligee, herein called City, in the sum of $'" for the
payment of which we bind ourselves, our heirs, personal ~presentatives, successors and assigns,
jointly and severally. ... ONE HUNDRED TIlOUSAND DOlLARS AND NO CENTS
THE CONDITION OF THIS BOND is that if Principal:
Promptly makes payments to all claimants, as defined in Section 255.05 (1), Fla. Stat..
supplying Principal with labor, materials, or supplies, used directly or indirectly by Principal
in the prosecution of the work provided for in the contract; and
Pays City all losses, damages, expenses, costs, and attorneys fees. including appellate
proceedings, that the City sustains in enforcement of this bone1.
Perfonns the guarantee of aU labor and materials furnished under the contract for the time
_ specified in the contract, then this bond is voi~ othetwis~ it. If'.fI'l3.ifl$ in full force.
Any changes in or under the contract documents and compliance or noncompliance with any
fonnalities colUlected with the contract or the changes does not affect Surety's obligation
under this bond.
The provisions of Section 255.05, Fla. Stat., arc specifically adopted by reference and made
a part hereof for the purposes specified therein.
The contract dated
Bond-by reference.
Claimants are'ad'vised 'duii section 255.05. Fla. Stat., ~ontains notice and time limitation
provisions which must be strictly complied with.
between the City and Principal is made a part of this
BID 4-01101
CITY OF MIAMI BEACH
"".....1:'. 1'__....._. 'In 1ftR.,
P.o..~' nf't;R
IN \VITNESS WHEREOF, the above bounded parties have caused this Bond to be executed
by their appropriate officials of the 15 1H day of
APRIL 2002
,
WITNESS:
{Copy
Licen as issued by State
of Florida Insurance
Commissioner
JOHN W. CHARLTON
BID 4-Ot/01
DATE: January 10,1002
PRINCIPAL:
(If sole Proprietor or partnership)
(Firm Name)
BY
TItle: (Sole Proprietor or Partner)'
PRlNClP AL (If Corporation)
B
ARMOR SECURIlY, IN
(Corporate Name)
(president)
A_~
; ecretary)
L
(CORPORATE SEAL)
SURETY:
By:
TON INTERNATIONAL INSURANCE COMPANY
Attorney-In-fact
HN W. CHARLTON
(power of Attorney must be attached)
CITY OF MIAMJ BEACH
PaRe 33 of68
CERTIFICATES AS TO CORPORATE PRINCIPAL
I, <fK! Eelc) . certity lhat 1 am the Secretary of the Corporation named as
Principal in the foregoing bond; thath'~~,6 ~M2'''hho signed the said bond on behalf of
the Principal. was thenA~II~A ,1 of said Corporation; that (know his signature. and
his signature hereto is genuirie; and that said bond was duly signed. sealed. and attested for and in
behalf of said Corporation by authority of its governing body.
STATE OF FLORIDA)
55
COUNTY OF )
Before me, a Notary Public. duly commissioned, qualified and acting, personally appeared
JOHN W. CHARLTON to me well known. who being by me first duly swom upon oath, says
W ASHINGTON INTERNATIONAL INSURANCE COMPANY
that he is the Attomey in Fact, for ~e and that he has been
authorized by ITS PRESIDENT
to execute the foregoing bond on behalf of the
Contractor named therein in favor of the City of Miami Beach, Florida.
Subscribed and sworn before me this 15 TII day of APRIL . 20~ A.D.
(Attach Power of Attomey) ~~ ~ -
~Public
State of Florida-at-Large
,lUlU"~
~~"~' . Eduardo Menendez
f,.{Ji.'l:~ MY COMMISSION' 00028196 EXPIRES.
~~~,iJj , May 22, 2005
"'~~lo\.~~ IOHOiO 1l1R\1 TROY FAIN 1lSU~ INC.
',,,it..,,\:
My commission Expires: MAY 22, 2005
BIn 4-01/02
DATE: January 10,1002
CITY OF MIAMI BEACH
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" Gen. lines (Prap.. &' CaS: InS. )
.:~', legal Expense '
WASHINGTON INTERNATIONAL INSURANCE COMPANY
POWER OF A7TORNEY
KNOW ALL BY THESE PRESENTS: That the Washington Intemationallnsurance ComJjany, a corporation organized and existing under the laws
of the State of Arizona, and having its principal office in the ViDage of Itasca, lUinois does hereby constitute and appoint
JOHN W. CHARLTON AND D.W: itA TSON,III BOTH OF MIAMI, FLORIDA
EACH IN THEIR SEPARA TE CAPACITY
its true and lawful attornfMsHn-fact to execute, seal and deliver for and on its behalf as surety, any and aI bonds- and undertakings, recognizances,
contracts of indemnity and other writings obligatory in the nature thereof, which are or may be allowed, required, or permitted by law, statute, rule,
regulation, contract or otherwise, and the execution of such instrumenl(s) in pursuance of these presents, shall be as binding upon the ~ Washington
International Insurance Company as fully and amply, to aD intents and purposes, as if the same has been duly executed and ackn'owIedged by its
PreSIdent and its principal office,
This Power of Attorney shall be limited In amount to $5,500,000.00 for any single obligation.
This Power of Attorney is issued pursuant to authority granted by the resolutions of the Board of Directors adopted March 22, 1978,
July 3,1980 and October 21,1986 which read, in part, as follows:
1. The Chairman of the Board, President, Vice President, AssIstant Secretary , Treasurer and Secretary may designate Attorneys-in-Fact. and
authorize them to execute on behalf of the Company, and attach the Seal of the Company thereto, bonds, and undertakings, recognizances,
contracts of indemnity and other writings obligatory in the nature thereof, and to appoint Special Attorneys-in-Fact, who are hereby authorized
to certify copies of any power-of-attorney Issued in pursuant to this section and/or any of the By-Laws of the Company, and to remove, at any
time, any such Attorney-in-Fact or Special Attorney-in-Fact and revoke the authority given him.
The signatures of the Chairman of the Board, the President, VICe President. Assistant Secretary, Treasurer and Secretary, and the corporate
seal of the Company, may be affixed to any Power of Attorney, certificate, bond or undertaking relating thereto, by facsimile. Any such Power
of Attorney, certificate bond or undertaking bearing such facsimHe signature or facsimHe seal affixed in the ordinary course of business shal
be valid _hin~j,ng upon the Company. '
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IN TEs~~ashington Interriationallnsurance Company has caused this instrument to be $igned and its corporate seal to be
affixed ~uthorlzed Offitef.~~23rd day of May, 1997.
g is.:" o";?ORA"'$ -.. ~~ ~
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STATE OF 'LL1IctOlS)II'I''''''
COUNTY OF COOK)
On this 23rd day of May, 1997, before me came the individual who executed the preceding instrument, to me personaly known, and, being by me
duly swom, said that he is the therein described and authorized officer of the Washington International Insurance Company; that the seal affixed to
said Instrument is the Corporate Seal of said Company; ,
IN TESTIMONY WHEREOF, I have hereunt set m ha
~~
"OFFlCIAL SEAL"
MICHELLE HOWERTON
NolaI)' Public, Stale or IrIl'lOis
My CommissiOn Expires 09107199
2,
AL INSURANCE COMPANY
CERTIFICA
STATE OF ILUNOIS)
COUNTY OF COOK)
1,1he undersigned, VIce-President of WASHINGTON INTERNATIONAL INSURANCE COMPANY, an ARIZONA Corporation, 00 HEREBY CERTIFY
that the foregoing and attached POWER OF ATTORNEY remains in fuR force and has not been revoked, and furthermore that Article III, Section 5
of the By-Laws of the Corporation, and the Resolution of the Board of Directors, set forth in the Power of Attorney, are now In force.
Signed and sealed in the County of Cook: Dated the 15 th day of APRIL .2ml2-.
Jam~
Ar.iUXU vt:.~ Ilrl"',", I t:. vr LII-\DILII ,
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04/16/2002
'"
R DUCER (305)247-5121 FAX (05)248-8543
T.R. Jones & Company
1780 North Krome Avenue
Homestead, FL 33030
Syl via Madi son
INSURED ,Arllor Security Inc.
3715 N.W. 12nd. Avenue
Suite 204
Mialli, FL 33166
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POUCIES BELOW.
INSURERS AFFORDING COVERAGE
INSURER A:
INSURER B:
INSURER C:
INSURER 0:
INSURER E:
United National Insurance Co
Florida Retail Federation SIF
Travelers Casualty & Surety Co.
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING
~Y REQUIREMENT, TERM OR CONDITION OF ~Y CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALl THE TERMS, EXCLUSIONS ~D CONDITIONS OF SUCH
POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
'LTR TYPE OF INSURANCE POLICY NUMBER 'ilATE '(MMIDOIYY) DATE (MM/DONY) LIMITS
GENERAL LIABILITY 7135119-02 OS/26/2001 OS/26/2002 EACH OCCURRENCE $ 1,000,000
I--
X COMMERCIAl GENERAl lIABILITY FIRE DAMAGE (Anyone fire) $ 50,000
r-- --, ClAIMS MADE [!] OCCUR
MED EX? (Any one person) $ 5,000
A PERSONAL & ADV INJURY $ 1,000,000
-
GENERAL AGGREGATE $ 2,000,000
-
GEN'l AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMPIOP AGG $ 1,000,000
'I POlICY n ~ n lOC
AUTOMOBILE LIABILITY ~~ COMBINED SINGLE LIMIT
- $
ANY AUTO (Ea accident)
-
All OWNED AUTOS BODilY INJURY
- $
SCHEDULED AUTOS (per person)
-
HIRED AUTOS BODilY INJURY
- (Per accident) $
NON-OWNEO AUTOS
-
PROPERTY DAMAGE $
(per accident)
GARAGE LIABILITY AUTO ONLY. EA ACCIDENT $
R ANY AUTO OTHER THAN EAACC $
AUTO ONLY: AGG $
EXCESS UABIUTY U52757-02 OS/26/2001 OS/26/2002 EACH OCCURRENCE $ 10,000,000
m OCCUR D ClAIMS MADE AGGREGATE $ 10,000,000
A $
~ DEDUCTIllE $
X RETENTION $ 10,000 $
WORKERS COMPENSATION AND 20-23980 01/01/2002 01/01/2003 X I TORY liMITS I IVER- ..
EMPlOYEAS" lIABILITY E.L. EACH ACCIDENT S 1001'000
B
E.L DISEASE - EA EMPLOYEE $ 100,000
E,L DISEASE. POLlCYlIMIT ,$ 500,000
OTHER ~91BYIOl150556 BCM OS/28/2001 OS/21/2002 Coverage A~S250,OOO
Blanket Employee
C pishonesty
DESCRIPTION OF OPERAT1ONSILOCAnoNSlVEHlClESIEXClUSlONS ADOED 8Y ENDORSEMENT/SPECIAL PRUVllP NS
BID 104-01/02
"
CERTIFICATE HOLDER I A I ADDInONAlINSURED; INSURER lETTER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL
.....3.D.- DAYS WRITTEN NOTICE TO THE CERTIACATE HOLDER NAMED TO THE lEFT,
City of MUlli Beach BUT FAILURE TO MAIL SUCH NOTICE SHAll IMPOSE NO OBLIGATION OR UA8lUTY
1700 Convention Center Drive OF ANY KINO UPON THE COMPANY, ITS AGENTS OR REPRESENTAllVES.
Miami Beach, FL 33139 AUTHORIZED REPRESENTATIve
Deborah McAfee/SM ~\"+
l (IV II c 1VIl
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the tenns and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affinnatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
.
m
-
CITY OF MIAMI BEACH
CERTIFICATION OF CONTRACT
TITLE:
ArmedlUnarmed Security Guard Service for the City of Miami Beach
CONTRACT NO.:
04-01/02
EFFECTIVE DATE(S): March 20,2002 through March 19,2004, with two (2) Additional one
(1) year renewal options
SUPERSEDES:
76-96/99
CONTRACTOR(S):
Armor Security, Inc. (primary)
Corporate Protection-Security Group, Inc. (Secondary)
A. AUTHORITY - Upon affirmative action taken by the City Commission and City Clerk of
the City of Miami Beach, Florida, on March 20, 2002, a contract has been approved for
award and subsequent execution between the City of Miami Beach Florida and
designated contractor( s).
B. EFFECT - This contract was entered into to provide ArmedlUnarmed Security Guard
Service for the City of Miami Beach. Therefore, all required services shall be made under
the terms, prices and conditions of this contract and with the firm(s) specified.
C. ORDERING INSTRUCTIONS - All standing orders shall be issued in accordance with
the City of Miami Beach Procurement Division policies and procedures, at the prices
indicated, exclusive of all Federal, State and local taxes.
All Standing Orders shall show the City of Miami Beach contract number (04-01/02),
with the current expiration date of March 19,2004.2005 or 2006, as applicable.
D. CONTRACTOR PERFORMANCE - City of Miami Beach Departments shall report any
vendor failure to perform according to the requirements of this Contract to Bruce
Lamberto, City of Miami Beach Contact Administrator at 305.673-7674.
E. PERFORMANCE AND PAYMENT BONDS - The Contractor shall file with the
Procurement Director of the City of Miami Beach a Performance Bond and a Labor and
Material Payment Bond, each in the amount of 100 percent of Contract Amount. in the
form as set forth herein or as otherwise approved by the City of Miami Beach City
Attorney and shall be executed by said Contractor and Surety Agent authorized to do
business in the State of Florida.
F. INSURANCE CERTIFICATE(S) - The Contractor shall file Insurance Certificates, as
required, and they must be signed by a Registered Insurance Agent licensed in the State
of Florida and approved by the City of Miami Beach Risk Manager.
1
Page 2
Certification of Contract
G. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein
shall be assigned, transferred, or encumbered by either party. In addition,
CONTRACTOR shall not subcontract any portion of the work required by this Contract.
CONTRACTOR represents that all persons delivering the services required by this
Contract have the knowledge and skills, either by training, experience, education, or a
combination thereof, to adequately and competently perform the duties, obligations, and
services set forth in the Scope of Work and to provide and perform such services to
CITY's satisfaction for the agreed compensation.
CONTRACTOR shall perform its duties, obligations, and services under this Contract in
a skillful and respectable manner. The quality of CONTRACTOR's performance and all
interim and final product(s) provided to or on behalf of CITY shall be comparable to the
best local and national standards.
H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section
287'.133, Florida Statutes, a person or affiliate who is a contractor, consultant or other
provider, who has been placed on the convicted vendor list following a conviction for a
public entity crime may not submit a bid on a contract to provide any goods or services to
the CITY, may not submit a bid on a contract with the CITY for the construction or repair
of a public building or public work, may not submit bids on leases of real property to the
CITY, may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with the CITY, and may not transact any business with the
CITY in excess of the threshold amount provided in Section 287.017, Florida Statutes,
for category two purchases for a period of36 months from the date of being placed on the
convicted vendor list. Violation of this section by Contractor shall result in cancellation
of the CITY purchase and may result in Contractor debarment.
I. INDEPENDENT CONTRACTOR - CONTRACTOR is an independent contractor under
this Contract. Services provided by CONTRACTOR pursuant to this Contract shall be
subject to the supervision of CONTRACTOR. In providing such services, neither
CONTRACTOR nor its agents shall act as officers, employees, or agents of the CITY.
This Contract shall not constitute or make the parties a partnership or joint venture.
J. THIRD PARTY BENEFICIARIES
Neither CONTRACTOR nor CITY intend to directly or substantially benefit a third party
by this Contract. Therefore, the parties agree that there are no third party beneficiaries to
this Contract and that no third party shall be entitled to assert a claim against either of
them based upon this Contract. The parties expressly acknowledge that it is not their
intent to create any rights or obligations in any third person or entity under this Contract.
K. NOTICES - Whenever either party desires to give notice to the other, such notice must betin writing, sent by certified United States Mail, postage prepaid, return receipt requested,
or by hand-delivery with a request for a written receipt of acknowledgment of delivery,
addressed to the party for whom it is intended at the place last specified. The place for
giving notice shall remain the same as set forth herein until changed in writing in the
manner provided in this section. For the present, the parties designate the following:
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Certification of Contract
For CITY:
Procurement Division
1700 Convention Center Drive
Miami Beach. Florida 33139
Attn: Gus Lopez. Procurement Director
With copies to:
City Attorney
City of Miami Beach
1700 Convention Center Drive
Miami Beach, Florida 33139
For Contractor:
Armor Security. Inc.
Sunset Square Office Park
9485 SW 72nd Street. Suite A-245
Miami. Florida 33173
Attn: Alfredo Gasteazoro. President
L. MATERIALITY AND WAIVER OF BREACH - CITY and CONTRACTOR agree that
each requirement, duty. and obligation set forth in these Contract Documents is
substantial and important to the formation of this Contract and, therefore, is a material
term hereof.
CITY's failure to enforce any provision of this Contract shall not be deemed a waiver of
such provision or modification of this Contract. A waiver of any breach of a provision of
this Contract shall not be deemed a waiver of any subsequent breach and shall not be
construed to be a modification of the terms of this Contract.
M. SEVERANCE - In the event a portion of this Contract is found by a court of competent
jurisdiction to be invalid, the remaining provisions shall continue to be effective unless
CITY or CONTRACTOR elects to terminate this Contract. An election to terminate this
Contract based upon this provision shall be made within seven (7) days after the finding
by the court becomes final.
N. APPLICABLE LAW AND VENUE - This Contract shall be enforceable in Miami-Dade
County, Florida, and if legal action is necessary by either party with respect to the
enforcement of any or all of the terms or conditions herein exclusive venue for the
enforcement of same shall lie in Miami-Dade County, Florida. By entering into this
Contract, CONTRACTOR and CITY hereby expressly waive any rights either
party may have to a trial by jury of any civil litigation related to, or arising out of
the Project. CONTRACTOR, shall specifically bind all subcontractors to the
provisions of this Contract.
3
L
Page 4
Certification of Contract
O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions
contained herein shall be effective unless contained in a written document prepared with
the same or similar formality as this Contract and executed by the Board and
CONTRACTOR.
P. All documents shall be executed satisfactorily to said City and until Bonds and Insurance
Certificates have been filed and approved, this Contract Agreement shall not be effective.
Q. The Contract Documents which comprise the entire Agreement between City and
Contractor are attached to this Agreement and made a part hereof.
The Contract Documents may only be amended, modified or supplemented as provided.
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Certification of Contract
AGREEMENT
THIS AGREEMENT made this t?J. 0 f1, day of J14 Arc- h 20 0 ~ A.D. between the
CITY OF MIAMI BEACH, a Florida municipal corporation. hereinafter called the City, which
term shall include its successors and assigns. party of the one part, and
Armor Security. Inc.
Sunset Square Office Park
9485 SW 72nd Street, Suite A-245
Miami, Florida 33173
Estimated Annual Contract Amount $1.271.630.
IN WITNESS WHEREOF the said City has caused this Certification Agreement to be signed
by the Mayor of the City of Miami Beach, Florida and its corporate seal to be affixed, attested by
the City Clerk of the City of Miami Beach and the said Contractor has caused this Agreement to
be signed it its name.
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.miami-be8ch.fl.us
COMMISSION MEMORANDUM
Mayor David Dermer and Date: March 20, 2002
Members of the City Commission
J~rge M. Gonzalez ~ ~~ b 4 r-.A~4L
CIty Manager , --/- 0
REQUEST FOR APPROVAL TO AWARD A CONTRACT TO ARMOR
SECURITY INC., AS THE PRIMARY VENDOR TO PROVIDE UNARMED
AND ARMED SECURITY GUARD SERVICES FOR AN ESTIMATED
ANNUAL AMOUNT OF $1,271,630, PURSUANT TO INVITATION TO
BID NO. 04-01102; FURTHER REQUEST APPROVAL TO AWARD A
CONTRACT TO CORPORATE PROTECTION SECURITY GROUP, INC.
AS THE SECONDARY VENDOR TO BE USED ONL V IN THE EVENT
THAT THE PRIMARY VENDOR (ARMOR SECURITY INC.) CANNOT
FULFILL THEIR CONTRACTUAL OBLIGATIONS.
ADMINISTRATION RECOMMENDATION:
To:
From:
Subject:
Approve the Contract Awards
FUNDIt4G:
$1,271,630 (Estimated amount per year)
Funds are available from the Parking Departments, Property Management,
and Parks and Recreation Departments budget accounts to be allocated,
subject to Office of Management and Budget Approval.
ANAL VSIS:
The purpose of this award is to establish a contract for providing three different levels
of Unarmed/Armed Security for the City of Miami Beach for a two-year period. These
contracts will commence from time of award by the Mayor and City Commission of
Miami Beach Florida, for a period of two (2) years. Providing the successful bidders will
agree to maintain the same terms and conditions of the current contracts, these
contracts could be extended for an additional two (2) years, on a year to year basis, if
mutually agreed upon by the contracting parties.
Security Officers will be utilized at City facilities throughout the entire City. The majority
of the services will be utilized by the Parking Dept. at many of their parking facilities.
They will also be utilized by the Parking Dept. for special events.
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ANALYSIS (Cont.):
Other facilities where they will be utilized are the Boardwalk, South Pointe Park, Historic
City Hall, City Hall, South Shore Community Center, North Shore Tennis Center, and
North Shore Open Space Park (upon its completion). They will also be used for special
details such as money pick-up, security for equipment, and other duties where security
services would be utilized.
The previous contract was awarded to Armor Security Inc. (Bid No.76-96/99) at $8.09/hr
for Levell Unarmed Security Officer, $9.39/hr for Levell! Unarmed Security Officer and
$10.04/hr per hour for Level III Armed Security Officer.
The minimum requirements for the Unarmed/Armed Security Guards are as follows:
LEVEL I UNARMED SECURITY OFFICER
a. A minimum of 40 hours of training as required by the State of Florida Department
of Licensing pursuant to Section 493.6123 (1) F.S. and possess a Florida Class UD"
License and a minimum of 16 hours of site-specific training at their assigned post.
b. Specialized training, as requested by the City of Miami Beach Property Management
Division, on an as needed basis per post assignments (e.g. building evacuations,
hurricane evacuation, training, etc.).
c. Pass a Florida Department of Law Enforcement (FDlE) criminal background check.
d. Ability to write a report to document incidents as required,
e. Ability to follow all the terms and conditions in the City of Miami Beach Post Order
Bid Manual.
1. Ability to speak English (multilingual desirable) and write all reports in English.
g. Ability to communicate, provide information, and give directions in a courteous
matter to tourists and residents.
h. Drug screening test.
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ANALYSIS (Cont.):
LEVEL II UNARMED SECURITY OFFICER
Possess all the requirements of a Levell Security Officer in addition to the following:
a. Ability to respond to and take command of emergency situation.
b. Ability to provide effective access control and maintain a safe and secure environment.
c. Ability to provide protection with professionalism.
d. Ability to provide a professional level of personal interaction services.
e. Trained and certified in first aid and rendering Cardiopulmonary Resuscitation (CPR).
f. Physically capable of pursuing and detaining individuals who have committed
criminal acts.
g. Have a minimum of 6 months of security officer experience, law enforcement or
equivalent military training_
LEVEL III ARMED SECURITY OFFICER
Possess all the requirements of a Levell &11 Security Officer in addition to the following:
a. A minimum of 28 hours of firearm training as required by the State of Florida
Department of Licensing pursuant to Section 493.6123 (1) F.S. and possess a
Florida Class lOG" License and a minimum of 16 hours of site-specific training at their
assigned post.
b. Have a minimum of 3 years of security officer experience, law enforcement, or
equivalent military training.
C. Successfully pass a Minnesota Multiphasic Personality Inventory (MMPI) test or
equivalent equal.
D. May be waived on approval of a City of Miami Beach Property Management Division
representative.
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VENDOR REQUIREMENTS
The Vendor will provide:
. A minimum of one (1) supervisor per ten (10) security officers assigned to the City of
Miami Beach posts and have the ability to meet with City personnel on an as needed
basis for discussing security issues. A list must be submitted in writing, identifying the
name(s) of each supervisor, and all security personnel under their supervision, to the
Property Management Department, Contract Administrator.
. A minimum of roving shift supervisor equipped with the Vendor supplied automobile
on duty within the City limits of Miami Beach at all times. This supervisor will be able
to respond to any site within 15 minutes.
. A written street/park lighting report, where applicable, forwarded to the City of
Property Management Department within 48 hours of any "lights out" occurrence.
. A contractor-assigned contract manager who will meet with the City of Miami Beach
Vendor Administration on a daily basis if requested by the City of Miami Beach
Management Department.
. All drug screening, background checks, and psychological testing of employees
assigned to Miami Beach posts at the Contractor's expense.
. All sensors/readers at contracted posts to ensure that security officers are making
required rounds at assigned frequencies and times and provide a weekly
computerized printout downloaded from sensors installed at each post to the Property
Management office. The location of the sensors will be submitted to the City of Miami
Beach Property Management Department Contract Administrator for approval.
. A Contract compliance supervisor, who will be required to meet with the Property
Management Division, authorized representative, upon request.
. All uniforms, radios, firearms, rain gear, tools and equipment necessary to perform
the required security services in accordance with the bid documents.
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. Vendor will provide continued, uninterrupted services under all conditions, to include
but not limited to the threat of a strike or the actually to the threat of a strike or the
actuality of a strike, adverse weather conditions, a disaster, or emergency situations,
at the agreed upon hourly contractual rate. City of Miami Beach reserves the right
to take any action necessary to ensure that the security forces are fully staffed in
order to protect the City of Miami Beach property, personnel, and assets. This may
include contractual arrangements with others contractors for the purpose of obtaining
additional resources in the event that the Vendor cannot perform. If such
arrangements are deemed necessary, then the Vendor may, at the sole discretion of
the City of Miami Beach, be terminated. and any cost incurred by the City of Miami
Beach may be withheld from funds owed to the Vendor.
. Compliance by their personnel assigned to City of Miami Beach posts with the
Property Management Division's Security Contractors Post Order and Rules and
Regulations Manual.
. Any holiday and sick-time pay to assigned personnel.
. A written quarterly statistical analysis report of security incidents forwarded to the City
of Miami Beach Property Management Director and the Procurement Director on a
quarterly basis unless exempted by the City of Miami Beach Contract Administrator.
The Vendor will certify in writing the names of all employees who will provide security
services to the City of Miami Beach. of which will have a valid Florida Armed Security
Guard Licenses (D and G). Copies of licenses will be produced within five business days
(excluding weekends and holidays) upon receipt of request from the City's Procurement
Director.
The City of Miami Beach reserves the right to request that the Vendor relieve an
employee from a duty assignment. and lor bar the employee from further service under
this Contract.
RECORDS
The Vendor will submit all invoices to the City of Miami Beach containing an itemized
employee time record, to include the employee name and hours worked/shift, for the
time period identified on the invoice.
All correspondence. records, vouchers and books of account insofar as work done
under this Contract is ccincerned, will be open to inspection, by an authorized City of
Miami Beach representative, during the course of the Contract and for a period of two
(2) years after expiration of the Contract.
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The Vendor will maintain accurate and complete records of personnel criteria, training
criteria and biographical data of all personnel affiliated with this Contract.
The City reserves the right to perfonn audit investigations of the Vendors' payroll and
related records of employees assigned to the City of Miami Beach to ascertain that such
employees' records indicate payment received for the specific hours worked for the City.
Such audit will be at the discretion of and at the option of the City, but in no event will
the Vendor be required to surrender any records in its possession nor submit any
records which do not contain infonnation concerning hours worked and payment
received based on the contractor's invoices to the City of Miami Beach.
All required documentation and personnel files will be readily available for inspection by
any authorized City of Miami Beach representative, during initial research and during
the course of this Contract. Failure to have the required documentation will be deemed
as non-compliance to the T enns and Conditions of the contract.
Each guard must have their individual "0" and "G" license in their possession while
performing work for the City of Miami Beach. and if operating a vehicle have a valid
driver's license.
Work Force and Work Assianments
Unarmed or Armed security guards will be provided to work various locations, including
patrolling numerous City of Miami Beach facilities. All Security Guards will be required to carry
2-way radios and electronic scanner wards unless specifically exempted by the City of Miami
Beach Contract Administrator.
Reaular Guard Duties
1. All security personnel furnished by the Successful Proposal to Miami Beach will be
required to monitor the facilities by walking the Facility, riding a golf cart and/or
whatever other means the City of Miami Beach considers best for each facility and/or
location.
2. All security personnel furnished by the Vendor to the City of Miami Beach will provide
all phases of building and personnel security, personal property protection and vehicle
protection, both within and out of the facility. This will include, but not limited to, making
rounds and clock rounds of assigned areas and key locations; checking lights; assuring
locks of gates and doors.
3. The Vendor's personnel will take proper steps to prevent unauthorized entrance and
access to the Facility or contents thereof.
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4. VVhile fulfilling regular security duties, the Vendor's personnel may detain any person
using reasonably necessary measures, in or about the premises, until said personnel
is able to turn such person(s) over to the police.
5. Reporting in detail daily reports to employee's Supervisor verbally and in writing, in a
prescribed manner, regarding the performance of his/her shift and special reports
regarding any problems or incidents occurring during hislher shift of all unusual
situations and circumstances.
6. Conducting and/or undertaking initial incident investigations and submitting
appropriate detail reports to the City of Miami Beach without undue delay. Such daily
reports will be submitted to the City of Miami Beach on a weekly basis. Special
incident reports will be submitted to the City of Miami Beach the following business
day.
7. All security personnel furnished to City of Miami Beach will give instructions or
infonnation to visitors upon request, or direct them to the appropriate administrative
office if any questions cannot be answered. Security personnel will, escort from time
to time, patrons to their vehicles at patron's request.
8. Utilizing their two-way radio, security personnel must contact their supervisor or their
base station, which can contact and dispatch police if the need arises.
9. The successful Vendor and their assigned personnel will follow all terms, conditions,
and procedures as outline in the attached "Post Orders for the City of Miami Beach
Security Guard Contracts
10. Responding to alarms, suspicious activities, fires, injuries, security incidents or any
emergency situation.
11. Performing any other duties or functions not specifically outlined or set forth above but
which are identified as falling within the scope and realm of a security officer's
responsibilities.
12. The Vendor will provide an adequate supply of flashlights, batteries for its use, raingear,
uniforms, clipboards and any other personnel equipment required for the Security Guard
to perform their duties.
13. The Vendor will provide all related forms, pencils, pens and miscellaneous office
supplies.
14. Vendor to supply all weapons, leather and ammunition.
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15. The vendor will maintain all equipment utilized by the Vendor in the execution of this
contract.
16. All successful Vendor personnel will read, understand and follow the attached "Post
Orders for the City of Miami Beach Security Guard Contracts.
SUDervlsor Duties
The Security Firm's supervisor in charge of its employee(s) to the City of Miami Beach shall:
1. Provide, prior to award of contract, an organizational chart, which will be in place
to support this contract. This chart will detail by position, the employee name, and
their scope of responsibility and their phone number.
2. Review the days or night activities and report in writing to the proper City of Miami
Beach authorities any unusual incident.
3. Insure proper inventory of keys, electronic key cards and supplies.
4. Coordinate with proper City of Miami Beach designees all security operations and
services for regular and event assignments to insure that all are properly staffed.
In some instances, this requires daiJy contact with City of Miami Beach staff to
learn of authorized activities.
5. Conduct daily visual inspection of assigned personnel verifying all post is manned
and all security guard are fully equipped and in proper uniform. Additional
locations may be added and some existing locations may be deleted from service
requirements.
6. Install scanner buttons where directed by the City of Miami Beach Contract
Administrator.
7. Provide weekly downloads of all the City of Miami Beach Posts where scanner
buttons are installed.
Service Locations and Assignment Hours
See Attachment "Post Orders for City of Miami Beach Security Contracts" for locations/shifts
requiring service. It will be the sole discretion of the City of Miami Beach as to locations, number
of guards, and hours of seryices needed. The City of Miami Beach reserves the right to add
other possible locations and to change the required hours of service during the term of the
Contract.
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Overtime
No overtime for either regularly scheduled or special event guards will be paid by CITY OF MIAMI
BEACH for security personnel supplied by the Vendor unless pre-approved by the City of Miami
Beach Contract Administrator.
Personnel Probation
The City Contract Administrator or designated representative personnel may observe each
employee of the Successful Vendor for a period of thirty (30) consecutive days. If during this
probation City of Miami Beach is not satisfied with the performance of that employee, City of
Miami Beach will notify the Successful Vendor of such performance and the Successful Vendor
will replace such employees immediately.
Additionally, City of Miami Beach reserves the right to demand in writing that the Vendor relieve
an employee from a duty assignment. and/or ban the employee from further service under the
contract, at the sole discretion of the City of Miami Beach.
Personnel must not be employed by the Vendor under the Contract if they have currently or have
in the past been involved in:
a. Military conduct resulting in dishonorable or undesirable discharge.
b. Any pattern of irresponsible behavior, including but not limited to unreasonable
driving or a problem employment record.
c. Personnel employed by the Successful Vendor to provide services for City of Miami
Beach must successfully complete a polygraph examination, to be conducted at the
Successful Vendor expense prior to assignment, and whose minimum testing
parameters will include:
a. Nature of discharge from military service.
b. Substance abuse (drug and alcohol).
c. Child abuse and/or molestation.
d. Convictions (misdemeanors and/or felony).
e. Dismissal other than layoff.
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Unlforma
All security personnel furnished to City of Miami Beach will be well groomed and neatly uniformed.
Each guard supplied by the Successful Vendor will wear a nameplate bearing guard's name. The
Successful Vendor Company name will appear either on guard's nameplate or as a patch on
guard's uniform. Uniforms will be readily distinguishable from the City of Miami Beach Police
uniforms.
Trainina
The Vendor is required to provide training to all field personnel in order that City of Miami Beach
may be assured said personnel are capable of assuming the responsibilities of respective
assignments. The cost for such training will be considered as a part of the Vendor's operational
expenses and should be considered when proposing overall hourly rate. The time spent by staff
in such a program, though required, is not billable to City of Miami Beach. All security personnel
are to successfully complete and pass such training course prior to assumption of duty under this
contract. This training course, to be developed or made available by the Vendor, is to include
minimum requirements for subject matter and hours of instruction, and must be approved by the
City of Miami Beach.
City of Miami Beach evaluation of proposed training will include, but not be limited to, previews
of techniques and methods of instruction, quality of instructions, motivation, adequacy of
classroom and supportive adjunct training materials, test content, and individual retentiveness.
All formal training is to be administered by persons, corporations, and/or institutions that have
been expressly approved by City of Miami Beach. A written certification of each employee's
training will be made available as part of the employee's personnel file. The Vendor's
supervisors must have also completed required training and worked for six (6) continuous
months as an actual guard; additionally, basic supervisory skills are required, as well as an
overall knowledge of operations, locations, etc.
A_tanment of Contract
The Vendor will not assign, transfer, conveyor otherwise dispose of the Contract, or of any or all
of its rights, title or interest therein, or its power to execute such Contract to any person, company
or corporation without prior written consent of the City of Miami Beach.
Protection of ProDertv
The Vendor will at all times guard against damage to or loss of property to the City of Miami Beach
and will replace or repair any loss or damage unless the damage is caused by The City of Miami
Beach, another vendor and/or contractors. The City of Miami Beach may withhold payment or
make such deductions as it might deem necessary to insure reimbursement for loss or damage
to property through negligence of the Vendor, it's employees or agents.
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ExDendltures
The Vendor understands that any expenditures that it makes, or prepares to make, in order to
perform the Services required by City of Miami Beach, is a business risk which the Vendor must
assume.
The City of Miami Beach will not be responsible for any amortized or unauthorized expenditures,
or to maintain the approved status of the Vendor that has been unable to recoup its expenditures
during the time it is rendering such Services, it will not have any claim upon the City of Miami
Beach.
Fines may be imposed on the Vendor for violations by its personnel by deducting the amount of
the fine from a subsequent invoice for that location. Notice of a violation, and the intent to impose
a fine will be given to the Vendor by sending a copy of the site representative's report promptly after
the site representative submits it. This allows the Vendor time to bring any extenuating
circumstances to the site and contract administrator's attention. The City of Miami Beach Contract
Administrator, whose decisions are final, assesses all fines,
VIOlations that may result in a fine includes but are not limited to those listed below. Fines imposed
will be $100.00 per infraction.
ManaaementlAdministrative Violations
1. Not properly equipped for specific detail
2. No radio or inoperative radio
3. No scanner ward
4. No revolver
5. Inadequate literacy in English
6. Improper licensure
7. Inadequate training
8. Lack of contract supervision
. 9. Excessive hours on duty (not approved in advance by the Contract Administrator)
10. Reassigning to post any guard previously suspended from duty by the Contract
Administrator.
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VIOlations that may result in a fine include but are not limited to those listed below. Fines imposed
will be $50.00 per infraction.
Guard VIOlations:
1. Late for duty
2. Inappropriate behavior (reading, lounging, inattention, etc.)
3. Sleeping on duty (may result in removal from post)
4. Failing to make a report promptly
5. Improper clock rounds
6. Failing to follow post orders
7. Abandoning post
8. Improper or badly soiled uniforms
9. Acts of theft or vandalism
10. Failure to adhere to City of Miami beach policies, procedures and locations guidelines
11. Inadequate literacy in English
Repeated violations of any type of the same location of any type at the same location will be taken
as proof that the Vendor cannot properly handle that location; a continuing pattern of frequent
violations at multiple sites will likewise be taken as proof of a general incapacity on the part of the
Vendor to perform in accordance with contract requirements.
PRE-AWARD INSPECTION OF FACILITY
The Vendor will have the personnel, equipment and organization necessary to satisfactorily
provide the services required in this contract to include, but not limited to:
. Performing required background checks on all offICers and to provide all required training and
supervision. Vendor will provide written documentation, which states in detail, that these
requirements have been met, prior to the assignment of security personnel.
. Radios are to be utilized by all assigned security personnel.
The Vendor will maintain a Dade County office with supervisory personnel reachable by
telephone (only) on a 24-hour basis. All other means of communication{s) will not meet this
requirement.
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COMMUNICATION SYSTEM
The Security Vendor will be responsible for the following;
HAND-HELD RADIOS
Two-way hand-held radios, licensed for use by the Federal Communications Commission (FCC),
will be provided by the Vendor to all on-duty contract security officers and supervisors as
required unless otherwise excepted by the City of Miami Beach Property Management Division
Contract Administrator.
SECURITY VENDOR CENTRAL DISPATCH
Vendor will provide a centralized dispatching service through use of a stationary base station
manned by experienced personnel on a 24-hour per day basis, to include a taped back-up
system. A mobile transmitter/receiver, operated by field personnel, will not be considered
sufficient to adequately provide such service. Vendor personnel must be available at the Central
Dispatch Station who has the ability and authority to take immediate action on behalf of the
Contractor, as required. Vendor will provide the names, with all pertinent information of these
assigned personnel, to the City's Contract Administrator.
SYSTeM QUALITY
The Vendor security personnel will at all times, have high quality radio communications.
(transmitting and receiving). The Vendor will be totally responsible for providing and maintaining
required system quality, as follows:
1. Vendor will provide/lease a network of transceivers and repeaters of sufficient strength
and capacity to service all sites specifically identified in this Invitation to Bid.
2. The Vendor must provide/lease an exclusive radio frequency operated exclusively by the
Contractor. Radios will have printout identification and emergency capability.
3. Vendor must implement a program of maintenance and repair for all equipment to be used
in the perfonnance of this contract. Such a program will ensure the optimum performance
of all equipment at all times, thereby, allowing the system to meet the service
requirements and quality standards specified above.
4. Vendor will ensure that all radio equipment has sufficient operating power at all times
during a tour of duty. It may be necessary for the Vendor to implement a system by which
fresh batteries, adequate supply of flashlights or charged radios, are delivered to the
posts in order to meet this requirement
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EVALUATION OF RADIO COMMUNICATIONS SYSTEM
All aspects of the Contractor's radio communications system, will be evaluated by the City of
Miami Beach prior to award of Contract. Should the system be judged inadequate to provide
service within the contractual standards specified herein, and the Vendor unable and/or unwilling
to make changes deemed necessary by the City of Miami Beach, then the Vendor will be
considered non-responsive to the required Terms and Conditions of this Contract.
Likewise, should there be a deterioration of performance during the term of this contract, and the
Vendor is unable or unwilling to make the required improvements, the City of Miami Beach may
terminate, in accordance with the Termination for Default Clause of this Contract. The City of
Miami Beach will address, in writing to the Contractor, any/all identified inadequacies of the
required radio communications, prior to any termination procedures.
PROVIDED BY THE CITY OF MIAMI BEACH
The City of Miami Beach will provide to the successful Vendor, for the duration of the contract,
the following:
. Post Order and Rules and Regulation Manual
PERFORMANCE OF CONTRACT
This contract may be terminated upon thirty days written notice to the Security Vendor due to
lack of performance and after Vendor fails to correct deficiencies after written notification.
Performance items include, but are not limited to the following:
A. Security Guard timeliness in manning assigned post.
B. Security Guard dressed incomplete uniform, to include (serviceable radio, fire arm,
etc.).
C. Security Guard completion of all assignments, in a timely manner.
D. Vendor not providing required training to all assigned security guards.
E. Vendor not providing the required trained supervisory personnel
F. Vendor to ensure compliance of Miami Beach Security Contractor's Post Orders
Manual.
G. Vendor reporting of any/all missing City supplies, equipment, property.
H. Excessive non-compliance incidences.
275
No. 04-01/02
March 20, 2002
Page 15
Additionally, the City of Miami Beach reserves the right to have any security officers removed
from Miami Beach assigned posts for violation of the Post Orders Manual. The City of Miami
Beach Property Management Division will not pay Security Vendor billing charges for times in
excess of thirty (30) minutes between security officer rounds made between sensors, unless
there are extenuating circumstances or this requirement is waived by the Property Management
Division Property Manager on a post by post basis.
LICENSES AND PERMITS: The successful Vendor will abide by all ordinances and laws
pertaining to his operation and will secure, at his expense, all licenses and permits necessary
for these operations.
PERFORMANCE EVALUATION MEETINGS: The Vendor will assign one (1) Contract Manager
to meet with the City of Miami Beach Contract Administrator on a daily basis, if required.
Regularly scheduled meetings will be held on a monthly basis. Additionally, a meeting will be
held whenever a Contract Discrepancy Report is issued by the City Contract Administrator. A
mutual effort will be made to resolve all problems identified. The written minutes of these
meetings will be signed by the Contractor's Contract Administrator and the City's Contract
Administrator, and a copy will be forwarded to the Procurement Director. Should the Vendor not
concur with the minutes, he will state in writing to the Procurement Director any areas wherein
he does not concur.
KEY CONTROL: The Vendor will establish and implement methods of ensuring that all keys
issued to the Vendor by the City are not lost, or misplaced, and are not used by unauthorized
persons. No keys issued the Vendor by the City will be duplicated. The Vendor will develop
procedures covering key control that will be included in hislher quality control plan, which will be
submitted to the City's Contract Administrator and Procurement Director. The Vendor may be
required to replace, re-key, or to reimburse the City for replacement of locks or re-keying
As a result of Vendor losing keys. In the event a master key is lost or duplicated, all locks and
keys for that system will be replaced by the City and the total cost deducted from the monthly
payment due. The Vendor will report the occurrence of a lost key immediately to the City's
Contract Administrator but no later than the next workday.
CONSERVATION OF UTILITIES: The Vendor will be directly responsible for instructing
employees in utilities conservation practices. The Vendor will be responsible for operating under
conditions, which preclude the waste of any/all utilities.
FIRE AND SECURITY: Vendor is to comply with all fire regulations and is responsible for
securing the buildings during and after clean up. The City may have security personnel on duty
during night cleaning hours.
276
No. 04-01/02
March 20, 2002
Page 16
CUSTOMER SERVICE: Guard needs to be aware that he/she is dealing with the general
public, with all kinds of people (local shoppers, office workers, concertgoers, tourist, etc.). Quality
Customer Service is the highest goal of the City of Miami Beach. As contract employees of the
agency, security guards are expected to conduct themselves in a prudent. courteous and ethical
manner in all situations.
PHOTO IDENTIFICATION: Work hereunder requires Vendor employees to have on their person
photo identification at all times. City of Miami Beach reserves the right to verify a guard's identity
and required credentials, upon that guard reporting to work. If for any reason, any Vendor
employee is terminated, City of Miami Beach Contract Administrator will be advised in writing.
The successful Vendor will be responsible for advertising and recruiting help, preparing
paychecks, payroll taxes, Social Security and VVithholding taxes, preparing W-2's, Unemployment
and WOOOnen's Compensation claims and liability insurance. The obligation of the City of Miami
Beach will be solely to compensate the Vendor for the number of hours provided monthly in
accordance with the contract price schedule. The Vendor will provide a Schedule of
ValueslPayment Schedule to the City's Contract Administrator for review and approval, prior to
the commencement of work.
Safeguards for the City's protection have been made a part of this new contract. A Performance
and Payment Bond in the amount of $100,000 each, and a Commercial Blanket Bond in the
amount of $25.000 will be provided by the awarded Vendor. Additionally, the City reserves the
right to deduct payment(s) in an amount specified in the bid/contract documents for either non-
qualified security guard, and/or for unsatisfactory performance in accordance with the specified
Terms and Conditions of this contract.
The Invitation to Bid was issued on January 18, 2002. A non-mandatory pre-bid conference was
held on January 25, 2002. As a result of questions received from prospective Vendors, two (2)
Addendas were issued. DemandStar by Onvia issued bid notices to 1960 prospective Vendors,
with 33 vend.ors requesting packages, which resulted in the receipt of fourteen (14) bids, which
consisted of nine (9) responsive bids, four "no bids", and one "non responsive" bid.
The Property Management Division has been administering the security guard services contract
with Armor Security for the past five years and has been reported few complaints. There has been
one major incident that occurred at the City's Boardwalk, and Armor took full responsibility and
settled the issue with the complainant.
The Parking Department is the City's largest customer of security guard services, and they are
satisfied with the level of services that Armor has provided them in the past five (5) years.
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271
No. 04-01/02
March 20, 2002
Page 17
VENDORS:
Armor Security, Inc.
Corporate Protection Security Group.
Gabriel Security Corporation
Chi-Ada Corporation
Diamond Detective Agency Inc.
Sereca Security Corporation
OSI Security Services
50 State Security Service, Inc.
WorldWide Security Associates, Inc.
Panissa Security Inc
Bid Tabulation
LEVELl
Est. Hours
47,000 per year
LEVEL II
Est Hours
47,000 per year
LEVEL III
Est Hours
8,000 per year
$12.27Ihr
$12.90Ihr
$13.26/hr
$13.81/hr
$14.94/hr
$14.96/hr
$14.74/hr
$14.85/hr
$16.18/hr
$18.00/hr
$12.42/hr
$13.18/hr
$13.26/hr
$13.81/hr
$14.94/hr
$15.11/hr
$15.34/hr
$15.45/hr
$17.80/hr
$18.00/hr
$13.90/hr
$13.35/hr
$14.71/hr
$13.81/hr
$14.94/hr
$15.57/hr
$16.45/hr
$15.99Ihr
$19.71/hr
$20.00/hr
KNo Bid" responses were received from Wackenhut, Giddens Security Corporation, Fortress
Protective Services, Inc and Rolle & Roberts Investigations. Panissa Security Inc - submitted a
non-responsive bid as they failed to provide the required bid bond.
CONCLUSION:
Based on the analysis of the bids received, it is recommended that the contract be awarded to the
lowest and best bidders, Armor Security Inc. as the Primary awardee, and Corporate Protection
Security Group Inc. as the Secondary awardee to be used only in the event that the Primary
vendor (Ar~or urity, Inc.) cannot fulfill their Contractual Obligations..
JMO:RCM: .:0 ~
F;\PUaClSALL\Minba\COIIIII\' Mcmos\04-OO-OlClllIlID FlNAL.doc:
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278
CITY OF MIAMI BEACH
lQ
1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139
hllp:\\ci ,m iam,'beach, II, us
PROCUREMENT DIVISION
Telephone (305) 673-7~90
Facsimile (305) 673.7851
INVITATION TO BID NO. 04-01/02
ADDENDUM NO.2
February 12, 2002
AnnedlUnarmed Security Guard Services for the City of Miami Beach is amended as follows:
1. CHANGE: Bid Opening Date from February 15,2002, to February 20, 2002, @ 3:00 p.rn
2. Post Order for Historic City Hall- Section A3:
ClarificatioIt Historic City Hall Hours - Monday through Friday 5:00 a.m. to 9:00 a.m.
Monday through Friday 4:00 p.m. to 8:00 p.m.
Total Hours: 40 hrs. week.
3. Addition:
Section 1.64, "Protest Procedures" - Attachment A.
4. Amended Pa2e 38 of 68 Bid Proposals Section~ Para2raph 7:
Clarification: Although the estimated number of hours for each category of service is not available,
the City of Miami Beach has expended approximately 102,000 man hours during the last fiscal year
for security guard service. (See Amended Bid Form).
5. Clarification Pa2e 37 of 68~ Para2raph 2:
The specific electronic equipment for the scanner wands is any electronic equipment that can supply
two (2) weekly hard copy printouts per post. The security contractor shall retain one, the other
shall be submitted to the City of Miami Beach user Departments.
6. Communication System Pa2e 45 of 68. Para2raph 4:
Clarification: The specific equipment to be utilized by the guards must be a two (2) way system
that provides 2 tape backups to all transmissions.
Bid No. 04-01/02
Addendum No.2
Page 2
7. Supervisor Duties. Paee 40 of 68: Paraeraph 8:
Oarification:
The duties and responsibilities of the roving shift supervisor shall include, but are not limited to, the
following duties:
. Ensure all posts are manned upon star of shifts.
. Ensure all security officers are properly equipped.
. Ensure security officers are relieved as necessary.
. Ensure all security officers have knowledge of and are compliant with their Post Orders.
. Respond to any request for a supervisor by anyone throughout the Miami Beach contract area.
. Ensure all Incident Reports are submitted to the City of Miami Beach Contract Administrator.
. Ensure all security officers are properly supervised.
. Act as the security contractors representative.
. Provide infonnation to the City of Miami Beach Contract Administrator upon request.
. Transport rental receipts to the City Cashier upon request.
8. Scope of Work for the Department of Parks and Recreation:
Money CollectionILocations:
Addition:
There are no continuous specific times for pickup and delivery of revenues in Parks and Recreation
There are 2 pickups per week from 2 tennis centers at this time. Revenues are delivered to City
Cashier. Guard /Supervisor may need to wait at City cashier for empty bag with receipts only and
bring those to the Recreation Division. The time is flexible. Monday and Friday mornings. One
of the tennis centers will be closing soon so revisions will need to be made. All manhours expended
performing this service are billable to the City.
Community Centers may need money pickups 2 or 3 nights per week, usually Fridays and/or
Saturdays at the end of each program, usually WPM - IIPM. These locked envelopes go to
Police Property Room and are picked up and delivered to the City Cashier on the next business
day, then returned to the Recreation Division. All of these programs are subject to change, which
is why an hourly charge is imperative.
9. Amended Paee 48 of 68 Invitation to Bid #04-01/02 Bid Proposal Form
(Attachment B).
10. Performance Evaluation Meetine Paee 46 of 68:
Clarification: The contractor Shall assign one (1) Contract Manager to meet with the City of Miami
Beach Contract Administrator on a daily basis, if required by the City of Miami Beach Contract
Administrator.
Bid No. 04-01/02
Addendum No.2
Page 3
11. Transition Phase:
Clarification: Shall this contract be recommended for award to another Security Firm, a written
notification will be provided to the existing Finn (Armor Security) requesting a transition phase of
up to thirty (30) calendar days be giving, upon which time the new Finn will commence with the
execution/perfonnance of this contract.
12. Section 2.30 Financial Stability and Stren2th Paee 27 of 68: Attachment C:
Clarification: This Section requires the bidder to provide the necessary documentation. If the
bidder is a branch. division or any part of the Main OperatinglHeadquarters, then the required
financial statements must be submitted by said entity (branch, division, etc.) Similarly, if the bidder
is the Main OperatingIHeadquarters, then the financial statements must be submitted by this entity.
13. Required Documentation Page 38 of 68, Paragraph 12:
Clarification: Verification of training, including 24 hoon of weapons (if applicable) training and
certification.
14. Determination of Award: Paee 12 of 68
Clarification: Regarding the lowest bidder (price only) this will be detennined by the lowest
"GRAND TOTAL" of all three (3) Levels (I-III) based on the revised/amended total of the
Estimated Hours. (See Attachment B) Bidders must bid all items listed on the Bid Form to be
considered responsive. Based on the bids received for Level I and II, the City of Miami Beach
may detennine that it would be in the City's best interest to recommend award to a Firm by which
the Estimated Hours may be adjusted (increased/decreased) from one Level to the other, provided
the adjustment is a minimum of 50% overlunder the Estimated Hours listed on the Bid Form. (Level
I and II only)
IS. 2.8 Insurance and Indemnification Page 16 of68:
Clarification: The City of Miami Beach will not modify the indemnification language or any other
Insurance Requirements contained in the bid documents, at this time.
16. 2.29 Living Wage Requirements Page 22 of 68:
Clarification: Reference Paragraph entitled "Health Benefits". At the present time, the language of
the Ordinance will not be changed/revised. Should the City discover through any means (i.e.
records audit, employee complaint, etc.) that the Finn awarded this contract is either abusing or in
noncompliance of said Ordinance, the City may consider amending the language and/or proceed
in accordance with the Compliance and Enforcement Clause of this Ordinance. (Pages 24-27)
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Bid No. 04-01/02
Addendum No.2
Page 4
17. ClarUmcation:
The roving supervisor, who is required by this contract to be available within 15 minutes of a
request for hislher presence, is NOT billable. This is due to the fact that most security service
providers also have private contracts within the City of Miami Beach service area and will be
servicing those accounts in addition to the city's contract. Due to this fact, the City recommends that
bidders include an amount in their hourly security officer bid to incur their cost/expense of the roving
supervisor. The roving supervisor position is the only position that requires a vehicle to be supplied
by the security contractor. All other security officers assigned to Miami Beach posts will be
supplied golf carts or other vehicles if required by the City Departments.
The security contractors Contract Manager will also be required to provide hislher own
transportation to and from Miami Beach posts and the Property Management offices on a daily
basis if required by Property Management.
Proposers !!!.!!!1 acknowledge receipt of this addendum, and return a copy of this complete
addendum with their bid/proposal.
CITY OF MIAMI BEACH
;,-..../ ~ .,.."
Gus Lopez, CPPO
Procurement Director
F:\PU RCISALL \Minha\addemdums\04-0 1-02adden 2,doc
A TTCH A ' PROTEST PROCEDURES (AMENDED)
ATTCH B - BID PROPOSAL FORM (AMENDED)
ATTCH C - FINANCIAL STABILITY AND STRENGTH (AMENDED)
1.64 PROTEST PROCEDURES:
Any actual bidder, qualified proposer, or interested parties (hereinafter collectively referred to as
the ''bidder'') who has a substantial interest in, and is aggrieved in connection with the solicitation
or proposed award of, a request for proposals (RFPs), request for qualifications (RFQs), request
for letters of interest (RFLIs) or invitation for bid for goods and/or seIVices (hereinafter, collectively
referred to as the bidder) may protest to the City Manager or his or her designee. Protests arising
from the decisions and votes of any evaluation or selection committee shall be limited to protests
based upon allegeddeviation(s) from established purchasing procedures set forth in the City Code,
any written guidelines of the Procurement Department, and the specifications, requirements and/or
terms set forth in any bid.
A) Protest of Specifications (Prior To Bid Opening):
Any protest concerning the bid specifications,! requirements, and/or tenns must be made
within three (3) business days (for the purposes of this ordinance, business day means
a day other than Saturday, Sunday or a national holiday) from the time the facts become known
and, in any case, at least two (2) business days prior to the opening of the bid. Such
protest must be made in writing to the City Manager or Procurement Director, and such
protest shall state the particular grounds on which it is based and shall include all pertinent
documents and evidence. No bid protest shall be accepted unless it complies with the
requirements of this section. Failure to timely protest bid specifications, requirements
and/or terms is a waiver of the ability to protest the specifications, requirements
and/or terms.
B. Protest of Award (After Bid Opening):
Any protest after the bid opening, including challenges to actions of any evaluation of selection
committee shall be submitted in writing to the City Manager or Procurement Director. The City
will allow such bid protest to be submitted anytime until two (2) business days following the
release of the City Manager's written recommendation to the City Commission, as
same is set forth and released in the City Commission agenda packet, for award of the bid in
question. Such protest shall state the particular grounds on which it is based and shall include
all pertinent documents and evidence. No bid protest shall be accepted unless it complies
with the requirements of this section. All actual bidders shall be notified in writing (which
may be transmitted by electronic communication, such as facsimile transmission and/or e-mail),
following the release of the City Manager's written recommendation to the City Commission.
Reimbursement for Expenses. The City may request reasonable reimbursement for
expenses incurred in processing any protest hereunder, which expenses shall include, but not
be limited to, staff time, legal fees and expenses (including expert witness fees), reproduction
of documents and other out-of-pocket expenses.
Authority to Resolve Protests. The City Manager or his or her designee shall have the
authority to settle and resolve a protest concerning the solicitation or award of a bid.
Attachment A
(AMENDED)
Responsiveness. Prior to any decision being rendered Wlder this Ordinance with respect to
a bid protest, the City Manager and the City Attorney, or their respective designees, shall
certifY whether the submission of the bidder to the bid in question is responsive
The parties to the protest shall be boWld by the detennination of the City Manager and the City
Attorney with regard to the issue of responsiveness.
Decision and Appeal Procedures. If the bid protest is not resolved by mutual agreement,
the City Manager and the City Attorney, or their respective designees, shall promptly issue a
decision in writing. The decision shall specifically state the reasons for the action taken and
inform the protestor of his or her right to challenge the decision.
Any person aggrieved by any action or decision of the City Manager, the City
Attorney. or their respective designees, with regard to any decision rendered under this
section may appeal said decision by filing an original action in the Circuit Court of the
Eleventh Judicial Circuit in and for Miami-Dade County. Florida, in accordance with the
applicable court rules. Any action not brought in good faith shall be subject to sanctions
including damages suffered by the City and attorney's fees incurred by the City in defense of
such wrongful action.
Distribution. A copy of each decision by the City Manager and the City Attorney shall be
mailed or otherwise furnished immediately to the protestor,
Stay of Procurements During Protests. In the event of a timely protest Wlder this section,
the City shall not proceed further with the solicitation or with the award pursuant to such bid
unless a written determination is made by the City Manager, that the award pursuant to such
bid must be made without delay in order to protect a substantial interest of the City.
The institution and filing of a protest Wlder this Code is an administrative remedy that shall be
employed prior to the institution and filing of any civil action against the City concerning the
subject matter of the protest.
Protests not timely made under this section shaD be barred. Any basis or groWld for a
protest not set forth in the letter of protest required under this section shall be deemed waived.
At the time the City Manager's written recommendation for award of a bid is presented at a
meeting of the Mayor and City Commission, the City Attorney, or his or her designee, shall
present a report to inform the Mayor and City Commission of any legal issues relative to any
bid protest fIled in connection with the bid in question.
The detennination of the City Manager and the City Attorney with regard to all procedural and
technical matters shall be final.
Attachment A
(AMENDED)
ARMEDIUNARMED SECURITY GUARD SERVICES
FOR THE CITY OF MIAMI BEACH
INVITATION TO BID #04-01/02
BID PROPOSAL PAGE 1 OF 2
We propose to furnish AnnedlUnanned Security Guard Services for the City of Miami Beach, in
accordance with these complete specificationslbidlcontract documents, as follows:
IIEM DESCRIPTION
EST. HOURS RATES
TOTAL
#1 LEVEL I - UNARMED
47,000 per year $
$
#2 LEVEL IT - UNARMED
47,000 per year $
$
#3 LEVEL ill - ARMED
8,000 per year $
$
GRAND TOTAL: $
(WRfITEN AMOUNT)
Attachment B
(AMENDED)
ARMEDIUNARMED SECURITY GUARD SERVICES
FOR THE CITY OF MIAMI BEACH
BID #04-01102
BID PROPOSAL PAGE 2 OF 2
PAYMENT TERMS: 2%110 EOM. If other, specify here
ANY LETTERS, ATTACHMENTS, OR ADDITIONAL INFORMATION TO BE
CONSIDERED PART OF THE BID MUST BE SUBMITTED IN DUPLICATE.
SUBMITTED BY:
COMPANY NAME:
SIGNED:
(I certify that I am authorized to execute this proposal and
commit the bidding fino)
Bidders ~ acknowledge receipt of addendum (if applicable).
Amendment No.1:
Amendment No.2:
Insert Date
Insert Date
NAMEII1TLE(print):
ADDRESS:
CITY/STATE:
ZIP:
TELEPHONE NO:
FACSIMILE NO:
Attachment B
(AMENDED)
2.30 FINANCIAL STABILITY AND STRENGTH
The bidder must be able to demonstrate a good record of perfonnance and have sufficient financial
resources to ensure that they can satisfactorily provide the goods and/or seJVices required herein.
BidderslProposers shall submit fmancial statements for each of their last two complete fiscal years
within ten (10) calendar days, upon written request Such statements should include, as a minimwn,
balance sheets (statements offinancial position) and statements of profit and loss (statement of net
income). When the bid submittal is from a Joint Venture, each Bidder/Proposer involved in the Joint
Venture must submit financial statements as indicated above.
Any Bidder/Proposer who, at the time of bid submission, is involved in an ongoing bankruptcy as
a debtor, or in a reorganization, liquidation, or dissolution proceeding, or if a trustee or receiver has
been appointed over all or a substantial portion of the property of the Bidder/Proposer under
federal bankruptcy law or any state insolvency, may be declared non-responsive.
Attachment C
(AMENDED)
CITY OF MIAMI BEACH
m
1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139
hllp:\\ci .miami-beach. f1, us
PROCUREMENT DIVISION
Telephone (305) 673-7.90
Facsimile (305) 673-7851
INVITATION TO BID NO. 04-01/02
ADDENDUM NO.1
February 1, 2002
ArmedlUnanned Security Guard Services for the City of Miami Beach is amended as follows:
1. The Bid Opening date is changed from February 8,2002 @ 3:00 p.m. to February 15,2002
@ 3:00 p.m.
Proposers!!!!!!! acknowledge receipt of this addendum, and return a copy \\ith your proposal.
CITY OF MIAMI BEACH
.-,...-'_.....
Gus Lopez. CPPO
Procurement Director
IICH2\ VOL I IPURCISALlIMinhaladdemdums ,04-0 )-02new adden J,doc
CITY OF MIAMI BEACH
m
1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.f1,us
PROCUREMENT DIVISION
Telephone (305) 673-7490
Facsimile (305) 673.7851
I~VITATION TO BID NO. 04-01/02
PUBLIC NOTICE
Sealed bids will be received by the City of Miami Beach Procurement Director, 3rd Floor, 1700
Convention Center Drive, Miami Beach, Florida 33139, until 3:00 p.m. on the 8th day of February,
2002 for:
ARMEDIUNARMED SECURITY GUARD SERVICES FOR
THE CITY OF MIAMI BEACH
Scope of Work: The work specified in this bid consists of furnishing all labor, machinery, tools,
uniforms, means of transportation, supplies, equipment, and materials. The terms and conditions,
and specifications, together with submitted bid will be the authority under which the successful
bidder will provide security services to the City of Miami Beach for a one-year period, with
provision for two one-year renewal options at the City's discretion.
The successful bidder will be responsible for advertising and recruiting help, preparing paychecks,
payroll taxes, Social Security and Withholding taxes, preparing W-2's, Unemployment and
Workmen's Compensation claims and liability insurance. The obligation of the City of Miami Beach
will be solely to compensate the successful bidder for the number of hours provided monthly in
accordance with the contract price schedule. Bidder shall provide a Schedule of Values /Payment
Schedule to the City's Contract Administrator for review and approval, prior to the commencement
of work.
A Pre-Bid Conference will be held at 2:00 p.m. on January 25, 2002 at the City of Miami Beach
City Hall First Floor Conference Room located at 1700 Convention Center Drive, Miami
Beach, Florida 33139.
Attendance at the Prebid Conference is highly encouraged and recommended as a source of
information but is not mandatory.
At time, date, and place above, bids will be publicly opened. Any bids or proposals received after
time and date specified will be returned to the bidder unopened. The responsibility for submitting
a bid/proposal before the stated time and date is solely and strictly the responsibility of the
bidder/proposer. The City is not responsible for delays caused by mail, courier service, including
U.S. Mail, or any other occurrence.
A Bid Guaranty of 55,000 will be required with the bid. All bids shall be accompanied by either an
original bid bond executed by a surety company meeting the qualifications for surety companies of
B+ or better, or by cash, money order, certified check, cashier's check, Bid Guaranty Form,
Unconditional Letter of Credit (Form 00410), treasurer's check or bank draft of any national or state
bank (United States), in an amount of 55,000, payable to City of Miami Beach, Florida, and
conditioned upon the successful Bidder executing the Contract and providing the required
BID 4-01/02 CITY OF MIAMI BEACH
DATE: January 10,2002 Page 2 of 68
Performance BOIid 'and Payment Bond and evidence of required insurance within ten (10) calendar
days after notification of award of the Contract. A PERSONAL CHECK OR A COMPANY
CHECK OF A BIDDER SHALL NOT BE DEEMED A VALID BID SECURITY.
Security of the successful Bidder shall be forfeited to the City of Miami Beach as liquidated
damages, not as a penalty, for the cost and expense incurred should said Bidder fail to execute the
Contract, provide the required Performance Bond, Payment Bond and Certificate(s) of Insurance,
within ten (10) calendar days after notification of the award of the Contract, or failure to comply with
any other requirements set forth herein. The time for execution of the Contract and provision of the
Performance Bond, Payment Bond and Certificate(s) of Insurance may be extended by the City's
Procurement Director for good cause shown. Bid Securities of the unsuccessful Bidders will be
returned after award of Contract.
The successful bidder will be required to furnish Performance and Payment Bonds, each in the
amount of 5100,000.00, along with a Commercial Blanket Bond in the amount of 525,000.
The City has contracted with DemandStar by Onvia as our electronic procurement service for
automatic notification of bid opportunities and document fulfillment. We encourage you to
participate in this bid notification system. To find out how you can receive automatic bid
notifications or to obtain a copy of this Bid, go to www.demandstar.com or call toll-free 1-800-
711-1712, and request Document #043. Subscribing to DemandStar by Onvia's bid notification
system is not a requirement. You will still be able to find bid information and download documents
through the City's website (http://ci,miami-beach.tlus.FromtheCity'shomepage,click on
Procurement and follow the instructions, You will be charged an administrative fee of $5.00 by
DemandStar to download this document.
Any questions or clarifications concerning this Bid shall be submitted in writing by mail or facsimile
to the Procurement Department, 1700 Convention Center Drive, Miami Beach, FL 33139, or FAX:
(305) 673-7851. The Bid title/number shall be referenced on all correspondence. All questions must
be received no later than ten (10) calendar days prior to the scheduled Bid opening date.
All responses to questions/clarifications will be sent to all prospective bidders in the form of an
addendum.
The City of Miami Beach reserves the right to accept any proposal or bid deemed to be in the best
interest of the City of Miami Beach, or waive any informality in any proposal or bid. The City of
Miami Beach may reject any and all proposals or bids.
All employees, who provide services covered by this bid, shall be paid a living wage of no less than
$8.56 an hour with health benefits, or a living wage of no less than $9.81 an hour without health
benefits.
Please be advised that the City has implemented enhanced security measures and as a result you must
present a photo identification card (i.e. driver's license) before entering our City Hall building.
Bidders may expect delays up to 30 minutes and should therefore plan accordingly in giving
themselves enough time to deliver bid/proposal by the due date and time as specified herein.
BID 4-01/02
DATE: January 10,2002r
CITY OF MIAMI BEACH
Page 3 of68
YOU ARE HEREBY ADVISED THAT THIS BID IS SUBJECT TO THE "CONE OF
SILENCE, " IN ACCORDANCE WITH ORDINANCE NO. 99-3164. A COpy OF ALL
WRITTEN COMMUNICATION(S) REGARDING THIS BID MUST BE FILED WITH THE
CITY CLERK.
YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE
CITY OF MIAMI BEACH DEBARMENT ORDINANCE NO. 2000-3234.
.0_4,
,.~:/"~'-""'::/
Gus Lopez, CPPO
Procurement Director
F:\PURC\$ALL\Mlrtha\ARMED 04-01 02FINAL FINAL doc
BID 4-01102
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 4 of 68
CITY OF MIAMI BEACH
1700 CONVENTION CENTER DRIVE, MIAMI BEACH. FLORIDA 33139
PROCUREMENT DIVISION
Telephone (305) 673-7490
Facsimile (305) 673-7851
I NOTICE TO PROSPECTIVE BIDDERS
NO BID
If not submitting a bid at this time, please detach this sheet from the bid documents,
complete the information requested, and return to the address listed above.
NO BID SUBMITTED FOR REASON (S) CHECKED AND/OR INDICATED:
Our company does not handle this type ofproductlservice.
We cannot meet the specifications nor provide an alternate equal product.
Our company is simply not interested in bidding at this time.
Due to prior commitments, I was unable to attend pre-
proposal meeting.
OTHER. (Please specify)
We do do not want to be retained on your mailing list for future bids for the type or
product and/or service.
Signature:
Title:
Company:
Note: Failure to respond, either by submitting a bid!!!: this completed form, may result in your
company being removed from the City's bid list.
BID 4-01/02
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 5 of 68
ARMEDIUNARMED SECURITY GUARD SERVICES FOR
THE CITY OF MIAMI BEACH
BID #04-01102
1.0 GENERAL CONDITIONS
1.1 SEALED BIDS:
The original and one copy of Bid Form as well as any other pertinent documents must be
returned in order for the bid to be considered for award. All bids are subject to the conditions
specified hereon and on the attached Special Conditions, Specifications and Bid Form.
The completed bid must be submitted in a sealed envelope clearly marked with the Bid Title
to the City of Miami Beach Procurement Director, 3rd floor, 1700 Convention Center Drive,
Miami Beach, Florida 33139. Facsimile bids will not be accepted.
1.2 EXECUTION OF BID:
Bid must contain a manual signature of an authorized representative in the space provided
on the Bid Form. Failure to properly sign bid shall invalidate same and it shall1\OT be
considered for award. All bids must be completed in pen and ink or typewritten. No
erasures are permitted. If a correction is necessary, draw a single line through the entered
figure and enter the corrected figure above it. Corrections must be initialed by the person
signing the bid. Any illegible entries, pencil bids or corrections not initialed will not be
tabulated. The original bid conditions and specifications CANNOT be changed or altered
in any way. Altered bids will not be considered. Clarification of bid submitted shall be in
letterform, signed by bidders and attached to the bid.
1.3 NO BID:
If not submitting a bid, respond by returning the enclosed bid form questionnaire, and explain
the reason. Repeated failure to bid without sufficient justification shall be cause for removal
of a supplier's name from the bid mailing list.
1.4 PRICES QUOTED:
Deduct trade discounts and quote firm net prices. Give both unit price and extended total,
when requested. Prices must be stated in units of quantity specified in the bidding
specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE
quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise
stated in special conditions). Discounts for prompt payment. Award, if made, will be in
accordance with terms and conditions stated herein. Each item must be bid separately and
no attempt is to be made to tie any item or items in with any other item or items. Cash or
quantity discounts offered will not be a consideration in determination of award ofbid(s).
1.5 TAXES:
The City of Miami Beach is exempt from all Federal Excise and State taxes. State Sales Tax
and Use Certificate Number is 04-00097-09-23.
1.6 MISTAKES:
Bidders are expected to examine the specifications, delivery schedules, bid prices and
extensions and all instructions pertaining to supplies and services. Failure to do so will be
at the bidder's risk.
BID 4-01/02
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 6 of 68
1. 7 CONDITION AND PACKAGING:
It is understood and agreed that any item offered or shipped as a result of this bid shall be the
latest new and current model offered (most current production model at the time of this bid).
All containers shall be suitable for storage or shipment, and all prices shall include standard
commercial packaging.
1.8 UNDERWRITERS'LABORATORIES: Unless otherwise stipulated in the bid, all
manufactured items and fabricated assemblies shall be U.L. listed or re-examination listing
where such has been established by U.L. for the item(s) offered and furnished.
1.9 BIDDER'S CONDITIONS:
The City Commission reserves the right to waive irregularities or technicalities in bids or to
reject all bids or any part of any bid they deem necessary for the best interest of the City of
Miami Beach, FL.
1.10 EQUIVALENTS:
If bidder offers makes of equipment or brands of supplies other than those specified in the
following, he must so indicate on his bid. Specific article(s) of equipment/supplies shall
conform in quality, design and construction with all published claims of the manufacturer.
Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are
informational guides as to a standard of acceptable product quality level only and should not
be construed as an endorsement or a product limitation of recognized and legitimate
manufacturers. Bidders shall formally substantiate and verify that product(s) offered
conform with or exceed quality as listed in the specifications.
Bidder shall indicate on the bid form the manufacturer's name and number if bidding other
than the specified brands, and shall indicate ANY deviation from the specifications as listed.
Other than specified items offered requires complete descriptive technical literature marked
to indicate detail(s) conformance with specifications and MUST BE INCLUDED WITH
THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS DATA.
Lacking any written indication of intent to quote an alternate brand or model number, the bid
will be considered as a bid in complete compliance with the specifications as listed on the
attached form.
1.11 (NOT USED)
1.12 (NOT USED)
1.13 NON-CONFORMANCE TO CONTRACT CONDITIONS:
Items may be tested for compliance with specifications. Item delivered, not conforming to
specifications, may be rejected and returned at vendor's expense. These items and items not
delivered as per delivery date in bid and/or purchase order may be purchased on the open
market. Any increase in cost may be charged against the bidder. Any violation of these
stipulations may also result in:
A) Vendor's name being removed from the vendor list.
B) All departments being advised not to do business with vendor.
BID 4-01102
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 7 of 68
1.14 SAMPLES:
Samples of items, when required, must be furnished free of expense and, if not destroyed,
will, upon request, be returned at the bidder's expense. Bidders will be responsible for the
removal of all samples furnished within (30) days after bid opening. All samples will be
disposed of after thirty (30) days. Each individual sample must be labeled with bidder's
name. Failure of bidder to either deliver required samples or to clearly identify samples may
be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered
to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139.
1.15 DELIVERY:
Unless actual date of delivery is specified (or if specified delivery cannot be met), show
number of days (in calendar days) required to make delivery after receipt of purchase order,
in space provided. Delivery time may become a basis for making an award. Delivery shall
be within the normal working hours of the user, Monday through Friday, excluding holidays.
1.16 INTERPRETATIONS:
Unless otherwise stated in the bid, any questions concerning conditions and specifications
should be submitted in writing to the Procurement Director, 1700 Convention Center Drive,
Miami Beach, FL 33139. Fax (305) 673-7851.
1.17 (NOT USED)
1.18 (NOT USED)
1.19 BID OPENING:
Bids shall be opened and publicly read on the date, time and place specified on the Bid Form.
All bids received after the date, time, and place shall be returned, unopened.
1.20 INSPECTION, ACCEPTANCE & TITLE:
Inspection and acceptance will be at destination unless otherwise provided. Title t%r risk
of loss or damage to all items shall be the responsibility of the successful bidder until
acceptance by the buyer unless loss or damage result from negligence by the buyer.
If the materials or services supplied to the City are found to be defective or not conform to
specifications, the City reserves the right to cancel the order upon written notice to the seller
and return product at bidder's expense.
1.21 PAYMENT:
Payment will be made by the City after the items awarded to a vendor have been received,
inspected, and found to comply with award specifications, free of damage or defect and
properly invoiced.
1.22 DISPUTES:
In case of any doubt or difference of opinion as to the items to be furnished hereunder, the
decision of the City shall be final and binding on both parties.
1.23 LEGAL REQUIREMENTS:
Federal, State, county and city laws, ordinances, rules and regulations that in any manner
affect the items covered herein apply. Lack of knowledge by the bidder will in no way be
a cause for relief from responsibility.
BID 4-01/02 CITY OF MIAMI BEACH
DATE: January 10,2002 Page 8 of68
1.24 (NOT USED)
1.25 (NOT USED)
1.26 PATENTS & ROYAL TIES:
The bidder, without exception, shall indemnify and save harmless the City of Miami Beach,
Florida and its employees from liability of any nature or kind, including cost and expenses
for, or on account of, any copyrighted, patented, or unpatented invention, process, or article
manufactured or used in the performance of the contract, including its use by The City of
Miami Beach, Florida. If the bidder uses any design, device or materials covered by letters,
patent, or copyright, it is mutually understood and agreed, without exception, that the bid
prices shall include all royalties or cost arising from the use of such design, device, or
materials in any way involved in the work.
1.27 OSHA:
The bidder warrants that the product supplied to the City of Miami Beach, Florida shall
conform in all respects to the standards set forth in the Occupational Safety and Health Act
of 1970, as amended, and the failure to comply with this condition will be considered as a
breach of contract. Any fines levied because of inadequacies to comply with these
requirements shall be borne solely by the bidder responsible for same.
1.28 SPECIAL CONDITIONS:
Any and all Special Conditions that may vary from these General Conditions shall have
precedence.
1.29 ANTI-DISCRIMINATION:
The bidder certifies that he/she is in compliance with the non-discrimination clause contained
in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to
equal employment opportunity for all persons without regard to race, color, religion, sex or
national origin.
1.30 AMERICAN WITH DISABILITIES ACT:
Call (305) 673-7490NOICE to request material in accessible format; sign language
interpreters (five days in advance when possible), or information on access for persons with
disabilities. For more information on ADA compliance please call the Heidi Johnson Wright
at the Public Works Department at 305.673-7080.
1.31 QUALITY:
All materials used for the manufacture or construction of any supplies, materials or
equipment covered by this bid shall be new. The items bid must be new, the latest model,
of the best quality, and highest grade workmanship.
1.32 (NOT USED)
1.33 LIABILITY, INSURANCE, LICENSES AND PERMITS:
Where bidders are required to enter or go onto City of Miami Beach property to deliver
materials or perform work or services as a result of a bid award, the successful bidder will
assume the full duty, obligation and expense of obtaining all necessary licenses, permits and
insurance and assure all work complies with all applicable Dade County and City of Miami
Beach building code requirements and the South Florida Building Code.
BID 4-01102
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 9 of 68
The bidder shall be liable for any damages or loss to the City occasioned by negligence of
the bidder (or agent) or any person the bidder has designated in the completion of the
contract as a result of his or her bid.
1.34 BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE: N/A
(SEE SECTION 2.8 and 2.12)
1.35 DEFAULT:
Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before
such award is made, may result in forfeiture of that portion of any bid surety required equal
to liquidated damages incurred by the City thereby, or where surety is not required, failure
to execute a contract as described above may be grounds for removing the bidder from the
bidder's list
1.36 CANCELLATION:
In the event any of the provisions of this bid are violated by the contractor, the Procurement
Director shall give written notice to the contractor stating the deficiencies and unless
deficiencies are corrected within ten (10) days, recommendation will be made to the City
Commission for immediate cancellation. The City Commission of Miami Beach, Florida
reserves the right to terminate any contract resulting from this invitation at any time and for
any reason, upon giving thirty (30) days prior written notice to the other party.
1.37 BILLING INSTRUCTIONS:
Invoices, unless otherwise indicated, must show purchase order numbers and shall be
submitted in DUPLICATE to the City of Miami Beach, 1700 Convention Center Drive,
Miami Beach, Florida 33139.
1.38 (NOT USED)
1.39 (NOT USED)
1.40 NOTE TO VENDORS DELIVERING TO THE CITY OF MIAMI BEACH:
Receiving hours are Monday through Friday, excluding holidays, from 8:30 A.M. to 5:00
P.M.
1.41 SUBSTITUTIONS:
The City of Miami Beach, Florida WILL NOT accept substitute shipments of any kind.
Bidder(s) is expected to furnish the brand quoted in their bid once awarded. Any substitute
shipments will be returned at the bidder's expense.
1.42 FACILITIES:
The City Commission reserves the right to inspect the bidder's facilities at any time with
prior notice.
1.43 BID TABULATIONS:
Bidders desiring a copy of the bid tabulation may request same by enclosing a self-addressed
stamped envelope with the bid.
BID 4-01102
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 10 of68
1.44 (NOT USED)
1.45 (NOT USED)
1.46 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS:
If any person contemplating submitting a Bid under this Solicitation is in doubt as to the true
meaning of the specifications or other Bid documents or any part thereof, the Bidder must
submit to the City of Miami Beach Procurement Director at least fifteen (15) calendar days
prior to scheduled Bid opening, a request for clarification. All such requests for clarification
must be made in writing and the person submitting the request will be responsible for its
timely delivery.
Any interpretation of the Bid, ifmade, will be made only by Addendum duly issued by the
City of Miami Beach Procurement Director. The City shall issue an Informational
Addendum if clarification or minimal changes are required. The City shall issue a Formal
Addendum if substantial changes which impact the technical submission of Bids is required.
A copy of such Addendum shall be sent by mail or facsimile to each Bidder receiving the
Solicitation. In the event of conflict with the original Contract Documents, Addendum shall
govern all other Contract Documents to the extent specified.
Subsequent addendum shall govern over prior addendum only to the extent specified.
The Bidder shall be required to acknowledge receipt of the Formal Addendum by signing in
the space provided on the Bid Proposal Form. Failure to acknowledge Addendum shall deem
its Bid non-responsive; provided, however, that the City may waive this requirement in its
best interest. The City will not be responsible for any other explanation or interpretation
made verbally or in writing by any other city representative.
1.47 DEMONSTRATION OF COMPETENCY:
I) Pre-award inspection of the Bidder's facility may be made prior to the award of contract.
Bids will only be considered from firms which are regularly engaged in the business of
providing the goods and/or services as described in this Bi~. Bidders must be able to
demonstrate a good record of performance for a reasonable period of time, and have
sufficient financial support, equipment and organization to insure that they can satisfactorily
execute the services if awarded a contract under the terms and conditions herein stated. The
terms "equipment and organization" as used herein shall be construed to mean a fully
equipped and well-established company in line with the best business practices in the
industry and as determined by the City of Miami Beach.
2) The City may consider any evidence available regarding the fmancial, technical and other
qualifications and abilities ofa Bidder, including past performance (experience) with the City
in making the award in the best interest of the City.
3) The City may require Bidders to show proof that they have been designated as authorized
representatives of a manufacturer or supplier which is the actual source of supply. In these
instances, the City may also require material information from the source of supply regarding
the quality, packaging, and characteristics of the products to be supplies to the City through
the designated representative. Any conflicts between this material information provided by
the source of supply and the information contained in the Bidder's Proposal may render the
Bid non-responsive.
BID 4-01/02
DATE: January 10,2002
CITY OF MIAMI BEACH
Page II of68
4) The City may, during the period that the Contract between the City and the successful
Bidder is in force, review the successful Bidder's record of performance to insure that the
Bidder is continuing to provide sufficient financial support, equipment and organization as
prescribed in this Solicitation. Irrespective of the Bidder's performance on contracts awarded
to it by the City, the City may place said contracts on probationary status and implement
termination procedures ifthe City determines that the successful Bidder no longer possesses
the financial support, equipment and organization which would have been necessary during
the Bid evaluation period in order to comply with this demonstration of competency section.
1.48 DETERMINATION OF AWARD
The City Commission shall award the contract to the lowest and best bidder. In
determining the lowest and best bidder, in addition to price, there shall be considered the
following:
a. The ability, capacity and skill of the bidder to perform the Contract.
b. Whether the bidder can perform the Contract within the time specified, without
delay or interference.
c. The character, integrity, reputation, judgement, experience and efficiency of the
bidder.
d. The quality of performance of previous contracts.
e. The previous and existing compliance by the bidder with laws and ordinances
relating to the Contract.
1.49 ASSIGNMENT:
The contractor shall not assign, transfer, convey, sublet or otherwise dispose of this contract,
including any or all of its right, title or interest therein, or his or its power to execute such
contract to any person, company or corporation without prior written consent of the City of
Miami Beach.
1.50 LAWS, PERMITS AND REGULATIONS:
The bidder shall obtain and pay for all licenses, permits and inspection fees required for this
project; and shall comply with all laws, ordinances, regulations and building code
requirements applicable to the work contemplated herein.
1.51 OPTIONAL CONTRACT USAGE:
As provided in Section 287.042 (17), Florida Statutes, other State agencies may purchase
from the resulting contract, provided the Department of Management Services, Division of
Procurement, has certified its use to be cost effective and in the best interest of the State.
Contractors have the option of selling these commodities or services certified by the Division
to the other State agencies at the agencies option.
1.52 SPOT MARKET PURCHASES:
It is the intent of the City to purchase the items specifically listed in this bid from the
awarded vendor. However, items that are to be "Spot Market Purchased may be purchased
by other methods, i.e. Federal, State or local contracts.
BID 4-01/02
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 12 of 68
1.53 ELIMINATION FROM CONSIDERATION
This bid solicitation shall not be awarded to any person or firm which is in arrears to the
County upon any debt, taxes or contracts which are defaulted as surety or otherwise upon any
obligation to the County.
1.54 WAIVER OF INFORMALITIES
The City reserves the right to waive any informalities or irregularities in this bid solicitation.
1.55 ESTIMATED QUANTITIES
Estimated quantities or estimated dollars, if provided, are for City guidance only. No
guarantee is expressed or implied as to quantities or dollars that will be used during the
contract period. The City is not obligated to place any order for a given amount subsequent
to the award of this bid solicitation. Estimates are based upon the City's actual needs and/or
usage during a previous contract period. The City for purposes of determining the low bidder
meeting specifications may use said estimates.
1.56 COLLUSION
Where two (2) or more related parties each submit a bid or proposal for any contract, such
bids or proposals shall be presumed to be collusive. The foregoing presumption may be
rebutted by presentation of evidence as to the extent of ownership, control and management
of such related parties in the preparation and submittal of such bids or proposals. Related
parties mean bidders or proposers or the principals thereof which have a direct or indirect
ownership interest in another bidder or proposer for the same contract or in which a parent
company or the principals thereof of one (I) bidder or proposer have a direct or indirect
ownership interest in another bidder or proposer for the same contract. Bids or proposals
found to be collusive shall be rejected. Bidders or Proposers who have been found to have
engaged in collusion may be considered non-responsible, and may be suspended or debarred,
and any contract resulting from collusive bidding may be terminated for default.
1.57 DISPUTES
In the event of a conflict between the documents, the order of priority of the documents shall
be as follows:
. Any agreement resulting from the award of this Bid (if applicable); then
. Addenda released for this Bid, with the latest Addendum taking precedence; then
. The Bid; then
. Awardee's Bid.
1.58 REASONABLE ACCOMMODATION
In accordance with the Title II of the Americans with Disabilities Act, any person requiring
an accommodation at the RFP opening because of a disability must contact Heidi Johnson
Wright at the Public Works Department at (305) 673-7080.
1.59 GRATUITIES
Proposers shall not offer any gratuities, favors, or anything of monetary value to any official,
employee, or agent of the City, for the purpose of influencing consideration of this proposal.
BID 4-01/02
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 13 of68
1.60 SIGNED BID CONSIDERED AN OFFER
The signed bid shall be considered an offer on the part of the bibber or contractor, which
offer shall be deemed accepted upon approval by the City Commission of the City of Miami
Beach, Florida and in case of default on the part of successful bidder or contractor, after such
acceptance, the City may procure the items or services from other sources and hold the
bidder or contractor responsible for any excess cost occasioned or incurred thereby.
Additionally, the City may take such action.
1.61 BID CLARIFICATION:
Any questions or clarifications concerning this Invitation to Bid shall be submitted in writing
by mail or facsimile to the Procurement Department, 1700 Convention Center Drive, Miami
Beach, FL 33139 FAX: (305) 673-7851. The bid title/number shall be referenced on all
correspondence. All questions must be received no later than ten (10) calendar days prior to
the scheduled bid opening date.
All responses to questions/clarifications will be sent to all prospective bidders in the form
of an addendum. NO QUESTIONS WILL BE RECEIVED VERBALLY OR AFTER SAID
DEADLINE.
1.62 TIE BIDS:
Please be advised that in accordance with Florida Statues Section 287.087, regarding
identical tie bids, preference will be given to vendors certifying that they have implemented
a drug free work place program. A certification form will be required at that time.
1.63 PUBLIC ENTITY CRIMES (PEC):
A person or affiliate who has been placed on the convicted vendor list following a conviction
for public entity crimes may not submit a bid on a contract to provide any goods or services
to a public entity, may not submit a bid on a contract with a public entity for the construction
or repair of a public building or public work, may not submit bids on leases of real property
to public entity, may not be awarded or perform work as a contractor, supplier, sub-
contractor, or consultant under a contract with a public entity, and may not transact business
with any public entity in excess of the threshold amount provided in Sec. 287.017, for
CA TEGOR Y TWO for a period of36 months from the date of being placed on the convicted
vendor list.
BID 4-91102
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 14 of68
ARMEDIUNARMED SECURITY GUARD SERVICES FOR
THE CITY OF MIAMI BEACH
BID #04-01/02
2.0 SPECIAL CONDITIONS
2.1 PURPOSE:
The purpose of this bid is to establish a contract, by means of sealed bids, to a qualified
contractor, for ArmedlUnarmed Security Guard Services, for the City of Miami Beach.
2.2 TERM OF CONTRACT:
This contract shall commence from time of award by the Mayor and City Commission of
Miami Beach Florida, for a period of two (2) years.
Providing the successful bidder will agree to maintain the same terms and conditions of the
current contract, this contract could be extended for an additional two (2) years, on a year to
year basis, if mutually agreed upon by both parties.
2.3 PAYMENT:
The successful bidder will be required to complete a check list (see attached sample) and
leave with a designated person or at designated location each time service is performed.
PAYMENT WILL BE BASED UPON RECEIPT OF SAID CHECK LIST.
Invoices for payment will be submitted on a weekly,_basis for the duration of the contract.
Invoices will be subject to verification and approval by the Property Management Director,
or designated representative.
2.4 NOT USED:
2.5 ADDITIONS/DELETIONS OF FACILITIES:
Although this Solicitation identifies specific facilities to be serviced, it is hereby agreed and
understood that other/any facilities may be added/deleted to/from this contract at the option
of the City, at the awarded bid price.
2.6 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT:
If the bidder is awarded a contract under this bid solicitation, the prices quoted by the bidder
on the Bid Form shall remain fixed and firm during the term of this contract; provided,
however, that the bidder may offer incentive discounts from this fixed price to the City at
any time during the contractual term.
2.7 PRE-BID CONFERENCE/SITE INSPECTION:
A pre-bid conference will be held on January 25, 2002, at 10:00 A.M., in the First Floor
Conference Room, Miami Beach, FL. At that conference all work will be discussed and
all questions answered. Request for additional information or clarifications must be made
in writing to the Procurement Director with copies to the City clerk to City of Miami
Beach, 1700 Convention Center Drive, Miami Beach, FL 33139 , Fax: (305) 673-7851.
BID 4-01/02
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 15 of68
SITE INSPECTION:
Prior to submitting the bid, the bidder is required to visit the site of the proposed work and
to become familiar with any conditions which may in any manner, affect the work to be done
or affect the work to be done or affect the equipment, materials and labor required. The
bidder is also required to examine carefully the specifications and be thoroughly informed
regarding any and all conditions and requirements.
2.8 INSURANCE AND INDEMNIFICATION:
(See Check List for applicability to this contract)
The contractor shall be responsible for his work and every part thereof, and for all materials,
tools, appliances and property of every description, used in connection with this particular
project. He shall specifically and distinctly assume, and does so assume, all risks of damage
or injury to property or persons used or employed on or in connection with the work and of
all damage or injury to any person or property wherever located, resulting from any action
or operation under the contract or in connection with the work. It is understood and agreed
that at all times the contractor is acting as an independent contractor.
The contractor, at all times during the full duration of work under this contract, including
extra work in connection with this project shall meet the following requirements:
Maintain Worker's Compensation and Employer's Liability Insurance to meet the statutory
requirements of the State of Florida.
Maintain Comprehensive General Liability Insurance in amounts prescribed by the City (see
checklist for limits) to protect the contractor in the interest of the City against all risks of
injury to persons (including death) or damage to property wherever located resulting from
any action or operation under the contract or in connection with the work. This policy is to
provide coverage for premises/operations, independent contractor, broad form property
damage, products/completed operations and contractual liability.
Maintain Automobile Liability Insurance including Property Damage covering all owned,
non-owned or hired automobiles and equipment used in connection with the work.
Maintain any additional coverages required by the Risk Manager as indicated on the
Insurance Check List.
Name the City of Miami Beach as an additional insured on all liability policies required by
this contract. When naming the City of Miami Beach as an additional insured onto your
policies, the insurance companies hereby agree and will endorse the policies to state that the
City will not be liable for the payment of any premiums or assessments. A copy of the
endorsement(s) naming the City of Miami Beach as an additional insured is required and
must be submitted to the City's Risk Manager.
No change or cancellation in insurance shall be made without thirty (30) days written notice
to the City of Miami Beach Risk Manager.
BID 4-01/02
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 16 of68
All insurance policies shall be issued by companies authorized to do business under the laws
of the State of Florida and these companies must have a rating of at least B+: VI or better per
Best's Key Rating Guide, latest edition.
Original signed Certificates of Insurance, evidencing such coverages and endorsements as
required herein, shall be filed with and approved by the City of Miami Beach Risk Manager
before work is started. The certificate must state Bid Number and Title. Upon expiration
of the required insurance, the contractor must submit updated certificates of insurance for as
long a period as any work is still in prq~ress.
It is understood and agreed that all policies of insurance provided by the contractor are
primary coverage to any insurance or self-insurance the City of Miami Beach possesses that
may apply to a loss resulting from the work performed in this contract.
All policies issued to cover the insurance requirements herein shall provide full coverage
from the first dollar of exposure. No deductibles will be allowed in any policies issued on
this contract unless specific safeguards have been established to assure an adequate fund for
payment of deductibles by the insured and approved by the City's Risk Manager. The liability
insurance coverage shall extend to and include the following contractual indemnity and hold
harmless agreement:
"The contractor hereby agrees to indemnify and hold harmless the City of Miami Beach, a
municipal corporation, its officers, agents, and employees from all claims for bodily injuries
to the public in and up to the amount of $1,000,000.00 for each occurrence and for all
damages to the property of others in and up to the amount of $1,000,000.00 for each
occurrence per the insurance requirement under the specifications including costs of
investigation, all expenses of litigation, including reasonable attorney fees and the cost of
appeals arising out of any such claims or suits because of any and all acts of omission or
commission of any by the contractor, his agents, servants, or employees, or through the mere
existence of the project under contract".
The foregoing indemnity agreement shall apply to any and all claims and suits other than
claims and suits arising out of the sole and exclusive negligence of the City of Miami Beach,
its officers, agents, and employees, as determined by a court of competent jurisdiction.
The contractor will notify his insurance agent without delay of the existence of the Hold
Harmless Agreement contained within this contract, and furnish a copy of the Hold Harmless
Agreement to the insurance agent and carrier.
The contractor will obtain and maintain contractual liability insurance in adequate limits for
the sole purpose of protecting the City of Miami Beach under the Hold Harmless Agreement
from any and all claims arising out of this contractual operation.
The contractor will secure and maintain policies of subcontractors. All policies shall be
made available to the City upon demand. Compliance by the contractor and all
subcontractors with the foregoing requirements as to carrying insurance and furnishing
copies of the insurance policies shall not relieve the contractor and all subcontractors of their
liabilities and obligations under any Section or Provisions of this contract.
BID 4-01/02 CITY OF MIAMI BEACH
DATE: January 10,2002 Page 17 of 68
Contractor shall be as fully responsible to the City for the acts and omissions of the
subcontractor and of persons employed by them as he is for acts and omissions of persons
directly employed by him.
Insurance coverage required in these specifications shall be in force throughout the contract
term. Should any awardee fail to provide acceptable evidence of current insurance within
seven days of receipt of written notice at any time during the contract term, the City shall
have the right to consider the contract breached and justifying the termination thereof.
If bidder does not meet the insurance requirements of the specifications; alternate insurance
coverage, satisfactory to the Risk Manager, may be considered.
It is understood and agreed that the inclusion of more than one insured under these policies
shall not restrict the coverage provided by these policies for one insured hereunder with
respect to a liability claim or suit by another insured hereunder or an employee of such other
insured and that with respect to claims against any insured hereunder, other insureds
hereunder shall be considered members of the public; but the provisions of this Cross
Liability clause shall apply only with respect to liability arising out of the ownership,
maintenance, use, occupancy or repair of such portions of the premises insured hereunder as
are not reserved for the exclusive use of occupancy of the insured against whom claim is
made or suit is filed.
BID 4-01102
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 18 of68
xxx 1.
XXX 2.
XXX 3.
XXX 5.
XXX 7.
XXX 8.
XXX 9.
INSURANCE CHECK LIST
Workers' Compensation and Employer's Liability per the Statutory limits of
the state of Florida.
Comprehensive General Liability (occurrence form), limits of liability i
1.000.000.00 per occurrence for bodily injury property damage to include
Premises/ Operations; Products, Completed Operations and Contractual
Liability. Contractual Liability and Contractual Indemnity (Hold harmless
endorsement exactly as written in "insurance requirements" of specifications).
Automobile Liability - $1,000,000 each occurrence - owned/non-ownedlhired
automobiles included.
4.
Excess Liability - $
coverages.
.00 per occurrence to follow the primary
The City must be named as and additional insured on the liability policies; and
it must be stated on the certificate.
6.
Other Insurance as indicated:
_ Builders Risk completed value
_ Liquor Liability
_ Fire Legal Liability
_ Protection and Indemnity
_ Employee Dishonesty Bond
Other
$ .00
$ .00
$ .00
$ .00
$ 25.000.00
$ .00
Thirty (30) days written cancellation notice required.
Best's guide rating B+:VI or better, latest edition.
The certificate must state the bid number and title
BIDDER AND INSURANCE AGENT STATEMENT:
We understand the Insurance Requirements of these specifications and that evidence of this
insurance may be required within five (5) days after bid opening.
Bidder
Signature of Bidder
BID 4-01/02
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 19 of68
2.9 VENDOR APPLICATION
The City has contracted with DemandStar by Onvia as our electronic procurement service
for automatic notification of bid opportunities and document fulfillment. We encourage you
to participate in this bid notification system. To find out how you can receive automatic bid
notifications or to obtain a copy of this Bid, go to www.demandstar.com or call toll-free 1-
800-711-1712, and request Document #043. Subscribing to DemandStar by Onvia's bid
notification system is not a requirement. You will still be able to find bid information and
download documents through the City's website (http://ci.miami-beach.tl.us From the City's
home page, click on Procurement and follow the instructions. You will be charged an
administrative fee of $5.00 by DemandStar to download this document.
2.10 CONTACT PERSON: For any additional information regarding the specifications and
requirement of this bid, contact Gus Lopez, Procurement Director at guslopez@ci.miami-
beach.fl.us or (305) 673-7490, Facsimiles will be accepted at (305) 673-7851.
2.11 NOT USED:
2.12 BID, PERFORMANCE AND PAYMENT GUARANTY:
A Bid Guaranty of 55,000 will be required with the bid. All bids shall be accompanied by
either an original bid bond executed by a surety company meeting the qualifications for
surety companies ofB-r or better, or by cash, money order, certified check, cashier's check,
Bid Guaranty Form, Unconditional Letter of Credit (Form 00410), treasurer's check or bank
draft of any national or state bank (United States), in an amount of $5,000, payable to City
of Miami Beach, Florida, and conditioned upon the successful Bidder executing the Contract
and providing the required Performance Bond and Payment Bond and evidence of required
insurance within ten (10) calendar days after notification of award of the Contract. A
PERSONAL CHECK OR A COMPANY CHECK OF A BIDDER SHALL NOT BE
DEEMED A VALID BID SECURITY.
Security of the successful Bidder shall be forfeited to the City of Miami Beach as liquidated
damages, not as a penalty, for the cost and expense incurred should said Bidder fail to
execute the Contract, provide the required Performance Bond, Payment Bond and
Certificate(s) ofInsurance, within ten (10) calendar days after notification of the award of
the Contract, or failure to comply with any other requirements set forth herein. The time for
execution of the Contract and provision of the Performance Bond, Payment Bond and
Certificate(s) of Insurance may be extended by the City's Procurement Director for good
cause shown. Bid Securities of the unsuccessful Bidders will be returned after award of
Contract.
The successful bidder will be required to furnish Performance and Payment Bonds, each in
the amount of $100,000.00, along with a Commercial Blanket Bond in the amount of
525,000.
2.13 LIQUIDATED DAMAGES: N/A
(See Page 42, Para. "Expenditures")
2.14 DISCOUNTS (From published price lists): N/A
BID 4-01102
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 20 of 68
2.15 ESTIMATED QUANTITIES:
Approximate 40,000 man hours.
2.16 HOURLY RATE:
The hourly rate quoted shall include full compensation for labor, equipment use, travel time,
and any and all cost to the bidder. This rate is assumed to be straight-time for all labor,
except as otherwise noted. Contractor will not be paid at overtime hourly labor rate(s),
unless specific authorization is obtained from the Property Management Contract
Administrator.
2.17 NOT USED:
2.18 NOT USED:
2.19 REFERENCES: (PROVIDE 8 REFERENCES)
2.20 NOT USED:
2.21 FACILITY LOCATION(S):
Post Order Manual Attached.
2.22 BIDDER QUALIFICATIONS:
In order for bids to be considered, bidders must submit with their bid, evidence that they are
qualified to satisfactorily perform the specified work. Evidence shall include all information
necessary to certify that the bidder: maintains a permanent place of business; has technical
knowledge and practical experience in the type of Security Guard Service included in this
scope of work; has available the organization and qualified manpower to do the work; has
adequate financial status to meet the financial obligations incident to the work; has not had
just or proper claims pending against him or his work; and has provided similar specified
Security Guard Services. The evidence will consist of listing the work that has been
provided to public and private sector clients, i.e. nature of work and number of
facilities/clients where your firm has provided Security Guard Services within the last
five (5) years.
2.23 LATE BIDS:
At time, date, and place above, bids will be publicly opened. Any bids or proposals received
after time and date specified will be returned to the bidder unopened. The responsibility for
submitting a bid/proposal before the stated time and date is solely and strictly the
responsibility of the bidder/proposer. The City is not responsible for delays caused by mail,
courier service, including U.S. Mail, or any other occurrence.
2.24 EXCEPTIONS TO SPECIFICATIONS:
Additional Scope of Services (Change Order) not specified in these bid documents must be
requested in writing by the City Contract Administrator, to the Service Contractor, with a
written response of the approved agreement from the Service Contractor identifying the
complete Terms and Conditions of said work. ( i.e. Level Guard, scope of work, location,
estimated hours, duration, etc.) All correspondence, at a minimum, shall be forwarded to the
City's Procurement Director, upon fmal agreement by both parties.
BID 4-01102
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 21 of68
2.25 COMPLETE INFORMATION REQUIRED ON BID FORM:
All bids must be submitted on the attached Bid Form and all blanks filled in. To be
considered a valid bid, the ORIGINAL AND ONE COPY of the Bid Form pages and all
required submittal information must be returned, properly completed, in a sealed envelope
as outlined in the first paragraph of General Conditions.
2.26 NOT USED:
2.27 NOT USED:
2.28 TERMINATION FOR DEFAULT
If through any cause within the reasonable control of the successful Bidder, it shall fail to
fulfill in a timely manner, or otherwise violate any of the covenants, agreements, or
stipulations material to the Agreement, the City shall thereupon have the right to terminate
the services then remaining to be performed by giving written notice to the successful Bidder
of such termination which shall become effective upon receipt by the successful Bidder of
the written termination notice.
In that event, the City shall compensate the successful Bidder in accordance with the
Agreement for all services performed by the Bidder prior to termination, net of any costs
incurred by the City as a consequence of the default. Notwithstanding the above, the
successful Bidder shall not be relieved of liability to the City for damages sustained by the
City by virtue of any breach of the Agreement by the Bidder, and the City may reasonably
withhold payments to the successful Bidder for the purposes of set offuntil such time as the
exact amount of damages due the City from the successful Bidder is determined.
2.29 LIVING WAGE REQUIREMENTS
Pursuant to Ordinance No. 2001-3301, City Service Contracts involving the expenditure of
over $100,000 per year and which includes park and public place maintenance is subject to
the Living Wage Requirements.
Definitions:
"Covered Employee" means anyone employed by the City or any Service Contractor, as
further defined in this Division, either full or part time, as an employee with or without
benefits or as an independent contractor.
"Covered Employer" means the City and any and all Service Contractors, whether contracting
directly or indirectly with the City, and subcontractors of a Service Contractor.
"Service Contractor" is any individual, business entity, corporation (whether for profit or not
for profit), partnership, limited liability company, joint venture, or similar business who is
conducting business in Miami Beach, or Miami Dade County, and meets the following
criteria:
The Service Contractor is:
(a) paid in whole or part from one or more of the City's general fund, capital project
finds, special revenue funds, or any other funds either directly or indirectly,
CITY OF MIAMI BEACH
BID 4-01/02
DATE: January 10,2002
Page 22 of 68
whether by competitive bid process, informal bids, requests for proposals, some
form of solicitation, negotiation, or agreement, or any other decision to enter
into a contract; OR
(b) engaged in the business of, or part of, a contract to provide, a subcontract to
provide, or similarly situated to provide, services, either directly or indirectly for
the benefit of the City. However, this does not apply to contracts related
primarily to the sale of products or goods.
Living Wage Paid:
All Service Contractors, as defined herein, entering into a contract with the City of Miami
Beach shall pay to all its employees who provide services covered by this Division, a living
wage of no less than $8.56 an hour with health benefits, or a living wage of not less than
$9.81 an hour without health benefits, as described in this Section.
Healtb Benefits:
For a Covered Employer or the City to comply with the living wage provision by choosing
to pay the lower wage scale available when a Covered Employer also provides health
benefits, such health benefits shall consist of payment of at least $1.25 per hour towards the
provision of health care benefits for Covered Employees and their dependents. If the health
benefits plan of the Covered Employer or the City requires an initial period of employment
for a new employee to be eligible for health benefits (eligibility period) such Covered
Employer or City may qualify to pay the $8.56 per hour wage scale during the new
employee's initial eligibility period provided the new employee will be paid health benefits
upon completion of the eligibility period. Proof of the provision of health benefits must be
submitted to the awarding authority to qualify for the wage rate for employees with health
benefits.
Certification Required Before Payment:
Any and all contracts for Covered Services shall be void, and no funds may be released,
unless prior to entering any agreement with the City for a Covered Services contract, the
employer certifies to the City that it will pay each of its s employees no less than the living
wage described in herein. A copy of this certificate must be made available to the public
upon request. The certificate, at a minimum, must include the following:
ill the name, Address, and phone number of the employer, a local contact
person, and the specific project for which the Covered Services contract
is sought;
ill the amount of the Covered Services contract and the City Department the
contract will serve;
ill a brief description of the project or service provided;
ill a statement of the wage levels for all employees; and
ill a commitment to pay all employees a living wage, as defmed by herein.
Observation ofOtber Laws. Every Covered Employee shall be paid not less than biweekly,
and without subsequent deduction or rebate on any account (except as such payroll
deductions as are directed or permitted by law or by a collective bargaining agreement). The
BID 4-01/02
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 23 of 68
Covered Employer shall pay Covered Employees wage rates in accordance with federal and
all other applicable laws such as overtime and similar wage laws.
(d) Posting. A copy of the living wage rate shall be kept posted by the Covered Employer
at the site of the work in a prominent place where it can easily be seen and read by the
Covered Employees and shall be supplied to the employee within a reasonable time after
a request to do so. Posting requirements will not be required where the Covered
Employer prints the following statements on the front of the Covered Employee's first
paycheck and every six months thereafter: "You are required by City of Miami Beach law
to be paid at least $8.56 dollars an hour. If you are not paid this hourly rate, contact your
employer, an attorney, or the City of Miami Beach." All notices will be printed in
English, Spanish, and Creole.
(e) CoUective Bargaining. Nothing in this Division shall be read to require or authorize any
Covered Employer to reduce wages set by a collective bargaining agreement or are
required under any prevailing wage law.
Maintenance of Payroll Records. Each Covered Employer shall maintain payrolls for all
Covered Employees and basic records relating thereto and shall preserve them for a period
of three (3) years or the term of the Covered Services contract, whichever is greater. The
records shall contain:
(I) the name and address of each Covered Employee;
(2) the job title and classification;
(3) the number of hours worked each day;
(4) the gross wages earned and deductions made;
(5) annual wages paid;
(6) a copy of the social security returns and evidence of payment
thereof;
(7) a record of fringe benefit payments including contributions to
approved plans; and
(8) any other data or information this Division should require from
time to time.
(9)
Reporting Payroll:
Every six (6) months, the Covered Employer shall file with the Procurement Director a
complete payroll showing the Covered Employer's payroll records for each Covered
Employee working on the contract(s) for Covered Services for one payroll period. Upon
request from the City, the Covered Employer shall produce for inspection and copying its
payroll records for any or all of its Covered Employees for any period covered by the
Covered Service contract.
The City may examine payroll records as needed to ensure compliance.
COMPLIANCE AND ENFORCEMENT.
Service Contractor to Cooperate. The Service Contractor shall permit City employees,
agents, or representatives to observe work being performed at, in or on the project or matter
for which the Service Contractor has a contract. The City representatives may examine theuBID 4-01/02 CITY OF MIAMI BEACH
DATE: January 10,2002 Page 24 of68
books and records of the Service Contractor relating to the employment and payroll to
determine if the Service Contractor is in compliance with the provisions of this Division.
Complaint Procedures and Sanctions.
(I) An employee who believes that this Division applies or applied to him or her and
that the Service Contractor, or the City, is or was not complying with the
requirements of this Division has a right to file a complaint with the Procurement
Director of the City. Complaints by employees of alleged violations may be
made at any time and shall be investigated within thirty (30) days by the City.
Written and oral statements by an employee shall be treated as confidential and
shall not be disclosed without the written consent of the employee to the extent
allowed by the Florida Statutes.
(2) Any individual or entity may also file a complaint with the Procurement Director
of the City on behalf of an employee for investigation by the City.
(3) It shall be the responsibility of the City to investigate all allegations of violations
of this Division within thirty (30) days. If, at any time, the City, upon
investigation determines that a violation of this Division has occurred, it shall,
within ten (10) working days of a finding of non-compliance, issue a notice of
corrective action to the employer specifying all areas of non-compliance and
deadlines for resolutions of the identified violations. If a Service Contractor fails
to comply with any notice issued, the City Manager or the City Manager's
designee may issue an order in writing to the Service Contractor, by certified
mail or hand delivery, notifying the Service Contractor to appear at an
administrative hearing before the City Manager or the City Manager's designee
to be held at a time to be fixed in such order, which date shall be not less than
five (5) days after service thereof.
(4) The proceedings shall be informal, but shall afford the Service Contractor the
right to testify in the Service Contractor's own defense, present witnesses, be
represented by counsel, submit relevant evidence, cross examine witnesses and
object to evidence.
(5) The proceedings shall be recorded and minutes kept by the City. Any Service
Contractor requiring verbatim minutes for judicial review may arrange for the
services of a court reporter at the expense of the Service Contractor.
(6) Within ten (10) days of the close of the hearing, the City Manager or the City
Manager's designee shall render a decision in writing determining whether or not
the Service Contractor is in compliance, or whether other action should be taken,
or whether the matter should be continued, as the case may be, and stating the
reasons and findings of fact.
(7) The City Manager or the City Manager's designee shall file findings with the
City Clerk, and shall send a true and correct copy of his order by certified mail,
return receipt requested, or by hand delivery, to the business address as the
Service Contractor shall designate in writing.y
BID 4-01/02
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 25 of 68
(8) The City Manager's or designee's findings shall constitute the final
administrative action of the City for purposes of judicial review under state law.
(9) If a Service Contractor fails to seek timely appellate review of an order of the
City Manager or the City Manager's designee, or to comply timely with such
order, the City may pursue the enforcement of sanctions set forth in Section 2-
410 (c).
Private Right of Action Against Service Contractor:
Any Covered Employee of or former Covered Employee of a Service Contractor may,
instead of utilizing the City administrative procedure set forth in this Division, but not in
addition to such procedure, bring an action by filing suit against the Covered Employer in
any court of competent jurisdiction to enforce the provisions of this Division and may be
awarded back pay, benefits, attomey's fees, and costs. The applicable statute oflimitations
for such a claim will be two (2) years as provided in Florida Statutes Section 95.1 I (4)(c) for
an action for payment of wages. The court may also impose sanctions on the Service
Contractor, including those persons or entities aiding or abetting the Service Contractor, to
include wage restitution to the affected Covered Employee and damages payable to the
Covered Employee in the sum of up to $500 for each week each Service Contractor is found
to have violated this Division.
Sanctions Against Service Contractors:
For violations of this Division, the City shall sanction a Service Contractor by requiring the
Service Contractor to pay wage restitution at the employer's expense for each affected
employee and may access the following:
(I) The City may impose damages in the sum of $500 for each week for each
employee found to have not been paid in accordance with this Division;
and/or
(2) The City may suspend or terminate payment under the Covered Services
contract or terminate the contract with the Service Contractor; and/or
(3) The City may declare the employer ineligible for future service contracts
for three (3) years or until all penalties and restitution have been paid in
full, whichever is longer. In addition, all employers shall be ineligible
under this section where principal officers of the employer were principal
officers of an employer who violated this Division.
Public Record of Sanctions. All such sanctions recommended or imposed shall be a matter
of public record.
Sanctions for Aiding and Abetting. The sanctions in Section 2-410 (c) shall also apply to
any party or parties aiding and abetting in any violation of this Division.
Retaliation and Discrimination Barred. A Covered Employer shall not discharge, reduce
the compensation, or otherwise discriminate against any Covered Employee for making a
complaint to the City, or otherwise asserting his or her rights under this Division,
BID 4-01102
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 26 of 68
participating in any of its proceedings or using any civil remedies to enforce his or her rights
under this Division. Allegations of retaliation or discrimination, if found true in a proceeding
under paragraph (b) or by a court of competent jurisdiction under paragraph (c), shall result
in an order of restitution and reinstatement of a discharged Covered Employee with back pay
to the date of the violation or such other relief as deemed appropriate.
Enforcement Powers. If necessary for the enforcement of this Division, the City
Commission may issue subpoenas, compel the attendance and testimony of witnesses and
production of books, papers, records, and documents relating to payroll records necessary for
hearing, investigations, and proceedings. In case of disobedience of the subpoena, the City
Attorney may apply to a court of competent jurisdiction for an order requiring the attendance
and testimony of witnesses and production of books, papers, records, and documents. Said
court, in the case of the refusal to obey such subpoena, after notice to the person subpoenaed,
and upon fmding that the attendance or testimony of such witnesses of the production of such
books, papers, records, and documents, as the case may be, is relevant or necessary for such
hearings, investigations, or proceedings, may issue an order requiring the attendance or
testimony of such witnesses or the production of such documents and any violation of the
court's order may be punishable by the court as contempt thereof.
Remedies Herein Non-Exclusive. No remedy set forth in this Division is intended to
be exclusive or a prerequisite for asserting a claim for relief to enforce the rights under this
Division in a court oflaw. This Division shall not be construed to limit an employee's right
to bring a common law cause of action for wrongful termination.
2.30 FINANCIAL STABILITY AND STRENGTH
The bidder must be able to demonstrate a good record of performance and have sufficient
fmancial resources to ensure that they can satisfactorily provide the goods and/or services
required herein.
In order to be deemed responsive, bidders/proposers shall submit financial statements for
each of their last two complete fiscal years. Such statements should include, as a minimum,
balance sheets (statements of financial position) and statements of profit and loss (statement
of net income).
When the bid submittal is from a Joint Venture, each Biddertproposer involved in the Joint
Venture must submit financial statements as indicated above.
Any Bidder/Proposer who, at the time of bid submission, is involved in an ongoing
bankruptcy as a debtor, or in a reorganization, liquidation, or dissolution proceeding, or if
a trustee or receiver has been appointed over all or a substantial portion of the property of the
Biddertproposer under federal bankruptcy law or any state insolvency.
BID 4-01/02
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 27 of68
PERFORMANCE BOND
(This bond meets and exceeds the requirements of Florida Statutes Section 255.05)
STATE OF FLORIDA )
ss
COUNTY OF )
KNOW ALL MEN BY THESE PRESENTS that we,
as Principal, hereinafter called Contractor, and
as Surety, are firmly bound unto the City of Miami
Beach, Florida, as Obligee, hereinafter called the City, in the Penal sum of
Dollars ($ ), for the payment of which sum well and truly to be made, we bind
ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly
by these presents.
WHEREAS, Contractor, on the _ day of , 20_, entered into a certain
contract with the City, hereto attached, for BID NO. 04-01102, Entitled ARMEDIUNARMED
SECURITY GUARD SERVICES FOR THE CITY OF MIAMI BEACH, which Contract is
made a part hereof by
reference thereto.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that, if
the Contractor shall well and truly perform and fulfill all the undertakings, covenants, terms,
conditions and agreements of said Contract, and all duly authorized modifications of said Contract
that may hereafter be made, notice of which modifications to the Surety being hereby waived, then
this obligation shall be void; otherwise to remain in full force and effect.
WHENEVER the Principal shall be and is declared by the City to be in default under the
Contract, or whenever the Contract has been terminated by default of the Contractor, the City having
performed the City's obligations thereunder, the Surety shall:
1. Complete the Contract in accordance with its terms and conditions, or at the City's
sole option.
2. Obtain a Bid or Bids for submission to the City for completing the Contract in
accordance with its terms and conditions, and upon determination by the City and the
Surety of the lowest responsible Bidder, arrange for a Contract between such Bidder
and the City, and make available as Work progresses (even though there should be
a default or a succession of defaults under the Contract or Contracts of completion
arranged under this paragraph) sufficient funds to pay the cost of completion less the
balance of the Contract price; but not exceeding, including other costs and damages
for which the Surety may be liable hereunder, the amount set forth in the first
paragraph hereof. The term "balance of the Contract price" as used in thil::paragraph,
shall mean the total amount payable by the City to the Contractor under the., Contract
and any amendments thereto, less the amount properly paid by the City to the
contractor.
BID 4-01/02
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 28 of 68
No right of action shall accrue on this Bond to or for the use of any person or
corporation other than the City named herein or the successors or assignees thereof.
The Surety shall and does hereby agree to indemnify the City and hold it harmless of,
from and against any and all liability, loss, cost, damage or expense, including
reasonable attorneys fees, engineering and architectural fees or other professional
services which the City may incur or which may accrue or be imposed upon it by
reason of any negligence, default, act and/or omission on the part of the Contractor,
any Subcontractor and Contractor's or Subcontractors agents, servants and/or
employees, in, about or on account of the Construction ofthe work and performance
of said Contract by the Contractor.
This Bond shall remain in full force and effect for such period or periods of time after
the date of acceptance of the project by the City as are provided for in the Contract
Documents, and the Contractor hereby guarantees to repair or replace for the said
periods all work performed and materials and equipment furnished, which were not
performed or furnished according to the terms of the Contract Documents. If no
specific periods of warranty are stated in the Contract Documents for any particular
item of work, material or equipment, the Contractor hereby guarantees the same for
a minimum period of one (1) year from the date of fmal acceptance by the City of the
entire project.
Any suit on this bond must be instituted within such period or periods as may be
provided by law.
BID 4-01/02
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 29 of 68
IN WITNESS WHEREOF, the above bounded parties have caused this Bond to be executed
by their appropriate officials of the day of
,20
WITNESS:
COUNTERSIGNED BY
RESIDENT FLORIDA
AGENT OF SURETY:
(Copy of Agent's current
License as issued by State
of Florida Insurance
Commissioner
BID 4-01102
DATE: January 10,2002
PRINCIPAL:
(If sole Proprietor or partnership)
By:
(Firm Name)
BY
Title: (Sole Proprietor or Partner)
PRINCIPAL (If Corporation)
(Corporate Name)
BY
(President)
Attest:
(Secretary)
(CORPORATE SEAL)
SURETY:
Attorney-in-fact
(Power of Attorney must be attached)
CITY OF MIAMI BEACH
Page 30 of 68
CERTIFICATES AS TO CORPORATE PRINCIPAL
I, , certify that I am the Secretary of the Corporation named as
Principal in the foregoing bond; that who signed the said bond on behalf
of the Principal, was then of said Corporation; that I know his
signature, and his signature hereto is genuine; and that said bond was duly signed, sealed, and
attested for and in behalf of said Corporation by authority of its governing body.
Secretary
Corporate
Seal
STATE OF FLORIDA)
55
COUNTY OF )
Before me, a Notary Public, duly commissioned, qualified and acting, personally appeared
to me well known, who being by me first duly sworn upon oath, says
that he is the Attorney-in-Fact, for the and that he has been
authorized by to execute the foregoing bond on behalf of the
Contractor named therein in favor of the City of Miami Beach, Florida.
Subscribed and sworn before me this day of , 20_ A.D.
(Attach Power of Attorney)
Notary Public
State of Florida-at-Large
My Commission Expires:
BID 4-01/02
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 31 of 68
LABOR AND MATERIAL PAYMENT BOND
(SECTION 255.05, FLA. STAT.)
BY THIS BOND, We,
, as Principal, and
as corporation, as Surety, are bound to the City of Miami Beach,
Florida, as obligee, herein called City, in the sum of $ for the
payment of which we bind ourselves, our heirs, personal representatives, successors and assigns,
jointly and severally.
THE CONDITION OF THIS BOND is that if Principal:
Promptly makes payments to all claimants, as defined in Section 255.05 (I), Fla. Stat.,
supplying Principal with labor, materials, or supplies, used directly or indirectly by Principal
in the prosecution of the work provided for in the contract; and
Pays City all losses, damages, expenses, costs, and attorney's fees, including appellate
proceedings, that the City sustains in enforcement of this bond.
Performs the guarantee of all labor and materials furnished under the contract for the time
specified in the contract, then this bond is void, otherwise it remains in full force.
Any changes in or under the contract documents and compliance or noncompliance with any
formalities connected with the contract or the changes does not affect Surety's obligation
under this bond.
The provisions of Section 255.05, Fla. Stat., are specifically adopted by reference and made
a part hereof for the purposes specified therein.
The contract dated
Bond by reference.
between the City and Principal is made a part of this
Claimants are advised that Section 255.05, Fla. Stat., contains notice and time limitation
provisions which must be strictly complied with.
BID 4-01102
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 32 of 68
IN WITNESS WHEREOF, the above bounded parties have caused this Bond to be executed
by their appropriate officials of the day of
,20
WITNESS:
COUNTERSIGNED BY
RESIDENT FLORIDA
AGENT OF SURETY:
(Copy of Agent's current
License as issued by State
of Florida Insurance
Commissioner
BID 4-01/02
DATE: January 10,2002
By:
PRINCIP AL:
(If sole Proprietor or partnership)
(Firm Name)
BY
Title: (Sole Proprietor or Partner)
PRINCIP AL (If Corporation)
(Corporate Name)
BY
(President)
Attest:
(Secretary)
(CORPORATE SEAL)
SURETY:
Attorney-in-fact
(Power of Attorney must be attached)
CITY OF MIAMI BEACH
Page 33 of68
CERTIFICATES AS TO CORPORATE PRINCIPAL
I, , certify that I am the Secretary of the Corporation named as
Principal in the foregoing bond; that who signed the said bond on behalf of
the Principal, was then of said Corporation; that I know his signature, and
his signature hereto is genuine; and that said bond was duly signed, sealed, and attested for and in
behalf of said Corporation by authority of its governing body.
Secretary
Corporate
Seal
STATE OF FLORIDA)
55
COUNTY OF )
Before me, a Notary Public, duly commissioned, qualified and acting, personally appeared
to me well known, who being by me fl,I'St duly sworn upon oath, says
that he is the Attorney in Fact, for the
and that he has been
authorized by
to execute the foregoing bond on behalf of the
Contractor named therein in favor of the City of Miami Beach, Florida.
Subscribed and sworn before me this
day of
, 20_ A.D.
(Attach Power of Attorney)
Notary Public
State of Florida-at- Large
My commission Expires:
BID 4-01/02
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 34 of 68
ARMEDIUNARMED SECURITY GUARD SERVICES FOR
THE CITY OF MIAMI BEACH
BID #04-01102
3.0 MINIMUM SPECIFICATIONS:
SECURITY PERSONNELIMINIMUM REQUIREMENTS:
All security personnel employed under this Bid are required to meet minimum industry
standards listed below. All requirements shall be evidenced in their personnel files. (Medical
records may be kept separate and produced upon request.)
LEVEL I UNARMED SECURITY OFFICER
a. A minimum of 40 hours of training as required by the State of Florida Department
of Licensing pursuant to Section 493.6123 (1) F.S. and possess a Florida Class "D"
License and a minimum of 16 hours of site-specific training at their assigned post.
b. Specialized training, as requested by the City of Miami Beach Property Management
Division, on an as needed basis per post assignments (e.g. building evacuations,
hurricane evacuation, training, etc.).
c. Pass a Florida Department of Law Enforcement (FDLE) criminal background check.
d. Ability to write a report to document incidents as required.
e. Ability to follow all the terms and conditions in the City of Miami Beach Post Order
Manual.
f. Ability to speak English (multilingual desirable) and write all reports in English.
g. Ability to communicate, provide information, and give directions in a courteous
matter to tourists and residents.
h. Drug screening test.
LEVEL II UNARMED SECURITY OFFICER
Possess all the requirements of a Level I Security Officer in addition to the following:
a. Ability to respond to and take command of emergency situation.
b. Ability to provide effective access control and maintain a safe and secure
environment.
,
c. Ability to provide protection with professionalism.
d. Ability to provide a professional level of personal interaction services.
BID 4-01/02
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 35 of 68
e. Trained and certified in first aid and rendering Cardiopulmonary Resuscitation
(CPR).
f. Physically capable of pursuing and detaining individuals who have committed
criminal acts.
g. Have a minimum of 6 months of security officer experience, law enforcement or
equivalent military training.
LEVEL III ARMED SECURITY OFFICER
Possess all the requirements of a Level I &11 Security Officer in addition to the following:
a. A minimum of 28 hours of firearm training as required by the State of Florida
Department of Licensing pursuant to Section 493.6123 (1) F.S. and possess a Florida
Class "G" License and a minimum of 16 hours of site-specific training at their
assigned post.
b. Have a minimum of 3 years of security officer experience, law enforcement, or
equivalent military training.
c. Successfully pass a Minnesota Multiphasic Personality Inventory (MMPI) test or
equivalent equal.
d. May be waived on approval of a City of Miami Beach Property Management Division
representative.
CONTRACTOR REOUIREMENTS
The successful Bidder must also provide:
. A minimum of one (I) supervisor per ten (10) security officers assigned to City of Miami
Beach posts and have the ability to meet with City personnel on an as needed basis for
discussing security issues. A list must be submitted in writing, identifying the name(s)
of each supervisor, and all security personnel under their supervision, to the Property
Management Department, Contract Administrator.
. a minimum of roving shift supervisor equipped with a contractor supplied automobile
on duty within the City limits of Miami Beach at all times. This supervisor must be able
to respond to any site within 15 minutes.
. a written street/park lighting report, where applicable, forwarded to the City of Property
Management Department within 48 hours of any "lights out" occurrence.
. a contractor-assigned contract manager who will meet with the City of Miami Beach
Contractor Administration on a daily basis if requested by the City of Miami Beach
Management Department.
BID 4-01/02
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 36 of 68
. all drug screening, background checks, and psychological testing of employees assigned
to Miami Beach posts at the Contractor's expense.
. all sensors/readers at contracted posts to ensure that security officers are making required
rounds at assigned frequencies and times and provide a weekly computerized printout
downloaded from sensors installed at each post to the Property Management office. The
location of the sensors shall be submitted to the City of Miami Beach Property
Management Department Contract Administrator for approval.
. A Contract compliance supervisor, who will be required to meet with the Property
Management Division authorized representative, upon request.
. All uniforms, radios, firearms, rain gear, tools and equipment necessary to perform the
required security services in accordance with the bid documents.
. Consultant shall provide continued, uninterrupted services under all conditions, to
include but not limited to the threat of a strike or the actually to the threat of a strike or
the actuality of a strike, adverse weather conditions, a disaster, or emergency situations,
at the agreed upon hourly contractual rate. City of Miami Beach reserves the right to take
any action necessary to ensure that the security forces are fully staffed in order to protect
the City of Miami Beach property, personnel, and assets. This may include contractual
arrangements with others contractors for the purpose of obtaining additional resources
in the event that the contractor cannot perform. If such arrangements are deemed
necessary, then the contractor may, at the sole discretion of the City of Miami Beach, be
terminated, and any cost incurred by the City of Miami Beach may be withheld from
funds owed the contractor.
. Compliance by their personnel assigned to City of Miami Beach posts with the Property
Management Division's Security Contractors Post Order and Rules and Regulations
Manual.
. Any holiday and sick-time pay to assigned personnel.
. A written quarterly statistical analysis report of security incidents forwarded to the City
of Miami Beach Property Management Director and the Procurement Director on a
quarterly basis unless exempted by the City of Miami Beach Contract Administrator.
Bidder shall certify in writing with its Bid, that all employees who will provide security
services to the City of Miami Beach, will have valid Florida Armed Security Guard Licenses
(D and G). Copies of licenses shall be produced within five business days (excluding
weekends and holidays) upon receipt of request from the City's Procurement Director.
The City of Miami Beach reserves the right to demand that the Bidder relieve an employee
from a duty assignment, and lor bar the employee from further service under this Bid at the
discretion of the site supervisor and the contract supervisor. No further reason needs to be
given.
BID 4-01102
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 37 of68
RECORDS
All invoices to the City of Miami Beach containing an itemized employee time record, including the
employee name and hours worked shift for the time period of the invoice.
All correspondence, records, vouchers and books of account insofar as work done under this Bid is
concerned, will be open to inspection, by an authorized City of Miami Beach representative, during
the course of the Bid and for a period of two (2) years after termination of this Bid.
The Bidder shall maintain accurate and complete records of personnel criteria, training criteria and
biographical data of all personnel affiliated with this Bid.
The City reserves the right to perform audit investigations of the contractor's payroll and related
records of employees assigned to the City of Miami Beach to ascertain that such employees' records
indicate payment received for the specific hours worked for the City. Such audit will be at the
discretion of and at the option of the City, but in no event will the contractor be required to surrender
any records in its possession nor submit any records which do not contain information concerning
hours worked and payment received based on the contractor's invoices to the City of Miami Beach.
All required documentation and personnel files should be readily available for inspection by any
authorized City of Miami Beach representative, during initial research and during the course of this
Bid. Failure to have the required documentation will be deemed as non-responsive to the bid.
Each guard must have their individual "D" and "G" license in their possession while performing
work for the City of Miami Beach, and if operating a vehicle have a valid driver's license.
Bid proposal section
Although the estimated number of hours for each category of service is not available, the City of
Miami Beach has expended approximately 5400,000 during the last fiscal year for security guard
servlces.
Award will be based on the lowest sum total ofthe hourly rates/prices for the three (3)
categories. Bidders must bid all items, listed below to be considered responsive to this bid.
1. Level I Unarmed Security Officer - Unarmed Security Guard
2. Level II Unarmed Security Officer - Unarmed Security Guard
3. Level III Armed Security Officer - Armed Security Guard
REOUlRED DOCUMENTATION
1. Proof of educational requirements as stated herein.
2. Verification of training, including 24 hours of weapons (if applicable) training and
certification.
3. Armed forces discharge papers, if applicable.
4. Documented proof certifying passing of a drug screening.
5. Documentation ofa work permit, if not a U.S. Citizen.
6. Copies of valid armed and unarmed security guard licenses (D and G) issued by the
state of Florida.
If operating a vehicle for the purposes of this Bid, a copy of valid driver's license.
BID 4-01102 CITY OF MIAMI BEACH
DATE: January 10,2002 Page 38 of 68
Work Force and Work Assie:nments
Unarmed or armed security guards shall be provided to work various locations, including patrolling
numerous City of Miami Beach facilities. All Security Guards will be required to carry 2-way radios
and electronic scanner wards unless specifically exempted by the City of Miami Beach Contract
Administrator.
Ree:ular Guard Duties
I. All security personnel furnished by the Successful Proposal to Miami Beach will be required
to monitor the facilities by walking the Facility, riding a golf cart and/or whatever other means
the City of Miami Beach considers best for each facility and/or location.
2. All security personnel furnished by the Successful Proposer to City of Miami Beach shall
provide all phases of building and personnel security, personal property protection and vehicle
protection, both within and out of the facility. This shall include, but not limited to, making
rounds and clock rounds of assigned areas and key locations; checking lights; assuring locks
of gates and doors
4. The Successful Proposer's personnel shall take proper steps to prevent unauthorized entrance
and access to the Facility or contents thereof.
5. While fulfilling regular security duties, Successful Proposer's personnel may detain any person
using reasonably necessary measures, in or about the premises, until said personnel is able to
turn such person(s) over to the police.
6. Reporting in detail daily reports to employee's Supervisor verbally and in writing, in a
prescribed manner, regarding the performance ofhislher shift and special reports regarding any
problems or incidents occurring during hislher shift of all unusual situations and circumstances.
7. Conducting and/or undertaking initial incident investigations and submitting appropriate detail
reports to City of Miami beach without undue delay.
Such daily reports will be submitted to City of Miami Beach on a weekly basis. Special
incident reports will be submitted to City of Miami Beach the following business day.
8. All security personnel furnished to City of Miami Beach shall give instructions or information
to visitors upon request, or direct them to the appropriate administrative office if any questions
cannot be answered. Security personnel will, escort from time to time, patrons to their vehicles
at patron's request.
9. Utilizing their two-way radio, security personnel must contact their supervisor or their base
station which can contact and dispatch police if the need arises.
10. The successful contractor and their assigned personnel shall follow all terms, conditions, and
procedures as outline in the attached "Post Orders for the City of Miami Beach Security Guard
Contracts.
BID 4-01/02
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 39 of 68
II. Responding to alarms, suspicious activities, fires, injuries, security incidents or any emergency
situation.
12. Performing any other duties or functions not specifically outlined or set forth above but which
are identified as falling within the scope and realm of a security officer's responsibilities
13. The contractor shall provide an adequate supply of flashlights, batteries for its use, raingear,
uniforms, clipboards and any other personnel equipment required for the Security Guard to
perform their duties.
14. The contractor shall provide all related forms, pencils, pens and miscellaneous office supplies.
15. Contractor to supply all weapons, leather and ammunition.
16. All equipment utilized by the contractor in the execution ofthis contract shall be maintained
by the contractor.
17. All successful contractor personnel shall read, understand and follow the attached "Post Orders
for The City of Miami Beach Security Guard Contracts.
Supervisor Duties
The Successful Proposer's supervisor in charge of its employee(s) to the City of Miami Beach shall:
I. Contractor shall provide, prior to award of contract, an organizational chart, which will be in
place to support this contract. This chart will detail by position, the employee name, and their
scope of responsibility and their phone number.
2. Review the days or night activities and report in writing to the proper City of Miami Beach
authorities any unusual incident.
3. Insure proper inventory of keys, electronic key cards and supplies.
4. Coordinate with proper City of Miami Beach designees all security operations and services
for regular and event assignments to insure that all are properly staffed. In some instances,
this requires daily contact with City of Miami Beach staff to learn of authorized activities.
5. Conduct daily visual inspection of assigned personnel verifying all post is manned and all
security guard are fully equipped and in proper uniform. Additional locations may be added
and some existing locations may be deleted from service requirements.
6. Install scanner buttons where directed by the City of Miami Beach Contract Administrator.
7. Provide weekly downloads of all the City of Miami Beach Posts where scanner buttons are
installed.
BID 4-01102
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 40 of 68
Service Locations and Assismment Hours
See Attachment "Post Orders for City of Miami Beach Security Contracts" for locations/shifts requiring
service. It shall be the sole discretion of City of Miami Beach as to locations, number of guards, and
hours of services needed. City of Miami Beach reserves the right to add other possible locations and
to change the required hours of service during the term of the Contract.
Overtime
No overtime for either regularly scheduled or special event guards will be paid by CITY OF MIAMI
BEACH for security personnel supplied by the Successful Proposer unless pre-approved by the City
of Miami Beach Contract Administrator.
Personnel Probation
The City Contract Administrator or designated representative personnel may observe each employee
of the Successful Proposer for a period of thirty (30) consecutive days. If during this probation City
of Miami Beach is not satisfied with the performance of that employee, City of Miami Beach shall
notify the Successful Proposer of such performance and the Successful Proposer shall replace such
employees immediately.
Additionally, City of Miami Beach reserves the right to demand in writing that the Successful Proposer
relieve an employee from a duty assignment, and/or ban the employee from further service under the
contract, at the sole discretion of the City of Miami Beach.
Personnel must not be employed by the Successful Proposer under the Contract if they have currently
or have in the past been involved in:
a. Military conduct resulting in dishonorable or undesirable discharge.
b. Any pattern of irresponsible behavior, including but not limited to unreasonable driving
or a problem employment record.
c. Personnel employed by the Successful Proposer to provide services for City of Miami
Beach must successfully complete a polygraph examination, to be conducted at the
Successful Proposer's expense prior to assignment, and whose minimum testing
parameters shall include:
a. Nature of discharge from military service.
b. Substance abuse (drug and alcohol).
c. Child abuse and/or molestation.
d. Convictions (misdemeanors and/or felony).
e. Dismissal other than layoff.
BID 4-01/02
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 41 of 68
Uniforms
All security personnel furnished to City of Miami Beach shall be well groomed and neatly uniformed.
Each guard supplied by the Successful Proposer shall wear a nameplate bearing guard's name. The
Successful Proposer's company name shall appear either on guard's nameplate or as a patch on guard's
uniform. Uniforms shall be readily distinguishable from City of Miami Police uniforms.
Trainine:
The Successful Proposer is required to provide training to all field personnel in order that City of
Miami Beach may be assured said personnel are capable of assuming the responsibilities of
respective assignments. The cost for such training shall be considered as a part of the Successful
Proposer's operational expenses and should be considered when proposing overall hourly rate. The
time spent by staff in such a program, though required, is not billable to City of Miami Beach. All
security personnel are to successfully complete and pass such training course prior to assumption of
duty under this contract. This training course, to be developed or made available by the Successful
Proposer, is to include minimum requirements for subject matter and hours of instruction, and must
be approved by City of Miami beach. City of Miami Beach evaluation of proposed training shall
include, but not be limited to, previews of techniques and methods of instruction, quality of
instructions, motivation, adequacy of classroom and supportive adjunct training materials, test
content, and individual retentiveness.
All formal training is to be administered by persons, corporations, and/or institutions that have been
expressly approved by City of Miami Beach A written certification of each employee's training shall
be made available as part of the employee's personnel file. All Successful Proposer supervisors must
have also completed required training and worked for six (6) continuous months as an actual guard;
additionally, basic supervisory skills are required, as well as an overall knowledge of operations,
locations, etc.
Assie:nment of Contract
The Successful Proposer shall not assign, transfer, conveyor otherwise dispose of the Contract, or of
any or all of its rights, title or interest therein, or its power to execute such Contract to any person,
company or corporation without prior written consent of City of Miami Beach.
Protection of ProDertv
The Successful Proposer shall at all times guard against damage to or loss of property of City of Miami
Beach and shall replace or repair any loss or damage unless damage caused by City of Miami Beach,
other vendor or contractors. City of Miami Beach may withhold payment or make such deductions as
it might deem necessary to insure reimbursement for loss or damage to property through negligence
of the Successful Proposer, its Employees or agents.
Exoenditures
The Service Provider understands that any expenditures that it makes, or prepares to make, in order to
perform the Services required by City of Miami Beach, is a business risk which the Service Provider
must assume.
BID 4-01/02
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 42 of68
City of Miami Beach will not be responsible for any amortized or unauthorized expenditures, or to
maintain the approved status of any Service Provider that has been unable to recoup its expenditures
during the time it is rendering such Services, it shall not have any claim upon City of Miami Beach.
Fines may be imposed on the contractor for violations by its personnel by deducting the amount of the
fme from a subsequent invoice for that location. Notice of a violation, and the intent to impose a fme
shall be given to the contractor by sending a copy of the site representative's report promptly after the
site representative submits it. This allows the contractor time to bring any extenuating circumstances
to the site and contract administrator's attention. All fines are assessed by the City of Miami Beach
Contract Administrator, whose decisions are fmal.
Violations that may result in a fme include but are not limited to those listed below. Fines imposed
shall be 5100.00 per infraction.
Management/Administrative Violations
I. Not properly equipped for specific detail
2. No radio or inoperative radio
3. No scanner ward
4. No revolver
5. Inadequate literacy in English
6. Improper licensure
7. Inadequate training
8. Lack of contract supervision
9. Excessive hours on duty (not approved in advance by the Contract Administrator)
10. Reassigning to post any guard previously suspended from duty by the Contract
Administrator.
Violations that may result in a fme include but are not limited to those listed below. Fines imposed
shall be 550.00 per infraction.
Guard Violations:
I. Late for duty
2. Inappropriate behavior (reading, lounging, inattention, etc.)
3. Sleeping on duty (may result in removal from post)
4. Failing to make a report promptly
5. Improper clock rounds
6. Failing to follow post orders
7. Abandoning post
8. Improper or badly soiled uniforms
9. Acts of theft or vandalism
10. Failure to adhere to City of Miami beach policies, procedures and locations guidelines
11. Inadequate literacy in English
BID 4-01102
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 43 of 68
Repeated violations of any type of the same location of any type at the same location will be taken as
proof that the contractor cannot properly handle that location; a continuing pattern of frequent
violations at multiple sites will likewise be taken as proof of a general incapacity on the part of the
contractor to perform in accordance with contract requirements.
PRE-A W ARD INSPECTION OF FACILITY
The Bidders shall have the personnel, equipment and organization necessary to satisfactorily provide
the services required in this contract to include, but not limited to:
. Performing required background checks on all officers and to provide all required
training and supervision. Contractor shall provide written documentation, that states in
detail, that these requirements have been met, prior to the assignment of security
personnel.
. Radios are to be utilized by all assigned security personnel.
The Contractor shall maintain a Dade County office with supervisory personnel reachable by
telephone (only) on a 24 hour basis. All other means of communication(s) will not meet this
requirement.
COMMUNICATION SYSTEM
HAND-HELD RADIOS
Two-way hand-held radios, licensed for use by the Federal Communications Commission (FCC),
shall be provided by the Contractor to all on-duty contract security officers and supervisors as
required unless otherwise excepted by the City of Miami Beach Property Management Division
Contract Administrator.
CONTRACTOR CENTRAL DISPATCH
Contractor will provide a centralized dispatching service through use of a stationary base station
manned by experienced personnel on a 24-hour per day basis, to include a taped back-up system. A
mobile transmitter/receiver, operated by field personnel, will not be considered sufficient to
adequately provide such service. Contractor personnel must be available at the Central Dispatch
Station who have the ability and authority to take immediate action on behalf of the Contractor, as
required. Contractor shall provide the names, with all pertinent information of these assigned
personnel, to the City's Contract Administrator.
SYSTEM OUALITY
All Contractor security personnel shall at all times, have high quality radio communications.
(transmitting and receiving). The Contractor shall be totally responsible for providing and
maintaining required system quality, as follows:
1. Contractor shall provide/lease a network of transceivers and repeaters of sufficient
strength and capacity to service all sites specifically identified in this Invitation to
Bid.
BID 4-01102
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 44 of 68
2. The Contractor must providellease an exclusive radio frequency operated exclusively
by the Contractor. Radios will have printout identification and emergency
capability.
3. Contractor must implement a program of maintenance and repair for all equipment
to be used in the performance of this contract. Such a program shall ensure the
optimum performance of all equipment at all times, thereby, allowing the system to
meet the service requirements and quality standards specified above.
4. Contractor shall ensure that all radio equipment has sufficient operating power at all
times during a tour of duty. It may be necessary for the Contractor to implement a
system by which fresh batteries, adequate supply of flashlights or charged radios, are
delivered to the posts in order to meet this requirement
EVALUATION OF RADIO COMMUNICATIONS SYSTEM
All aspects of the Contractor's radio communications system, shall be evaluated by the City of
Miami Beach prior to award of Contract. Should the system be judged inadequate to provide service
within the contractual standards specified herein, and the Contractor unable and/or unwilling to make
changes deemed necessary by the City of Miami Beach, then the Contractor will be considered non-
responsive to the required Terms and Conditions of this Contract. Likewise, should there be a
deterioration of performance during the term of this contract, and the Contractor is unable or
unwilling to make the required improvements, the City of Miami Beach may terminate, in
accordance with the Termination for Default Clause of this Contract. The City of Miami Beach
shall address, in writing to the Contractor, any/all identified inadequacies of the required radio
communications, prior to any termination procedures.
PROVIDED BY THE CITY OF MIAMI BEACH
The City of Miami Beach will provide to the successful Bidder, for the duration of the contract, the
following:
. Post Order and Rules and Regulation Manual
PERFORMANCE OF CONTRACT
This contract may be terminated upon thirty days written notice to the Security Contractor due to
lack of performance and after contractor fails to correct deficiencies after written notification.
Performance items include, but are not limited to the following:
A. Security Guard timeliness in manning assigned post.
B. Security Guard dressed incomplete uniform, to include (serviceable radio, fire arm, etc.).
C. Security Guard completion of all assignments, in a timely manner.
D. Contractor not providing required training to all assigned security guards.
E. Contractor not providing the required trained supervisory personnel
BID 4-01/02
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 45 of68
;.~..
F. Contractor to ensure compliance of Miami Beach Security Contractor's Post Orders
Manual.
G. Contractor reporting of any/all missing City supplies, equipment, property.
H. Excessive non-compliance incidences.
Additionally, the City of Miami Beach reserves the right to have any security officers removed from
Miami Beach assigned posts for violation of the Post Orders Manual. The City of Miami Beach
Property Management Division will not pay Security Contractor billing charges for times in
excess of thirty (30) minutes between security officer rounds made between sensors, unless
there are extenuating circumstances or this requirement is waived by the Property
Management Division Property Manager on a post by post basis.
LICENSES AND PERMITS: The successful bidder shall abide by all ordinances and laws
pertaining to his operation and shall secure, at his expense, all licenses and permits necessary
for these operations.
PERFORMANCE EVALUATION MEETINGS: The Contractor shall assign two (2) Contract
Manager to meet with the City of Miami Beach Contract Administrator on a daily basis, if required.
Regularly scheduled meetings will be held on a monthly basis. Additionally, a meeting will be held
whenever a Contract Discrepancy Report is issued by the City Contract Administrator. A mutual
effort will be made to resolve all problems identified. The written minutes of these meetings will
be signed by the Contractor's Contract Administrator and the City's Contract Administrator, and a
copy shall be forwarded to the Procurement Director. Should the Contractor not concur with the
minutes, he will state in writing to the Procurement Director any areas wherein he does not concur.
KEY CONTROL: The Contractor shall establish and implement methods of ensuring that all keys
issued to the contractor by the City are not lost, or misplaced, and are not used by unauthorized
persons. No keys issued the contractor by the City shall be duplicated. The contractor shall develop
procedures covering key control that will be included in hislher quality control plan, which will be
submitted to the City's Contract Administrator and Procurement Director. The contractor may be
required to replace, re-key, or to reimburse the City for replacement oflocks or re-keying as a result
of contractor losing keys. In the event a master key is lost or duplicated, all locks and keys for that
system shall be replaced by the City and the total cost deducted from the monthly payment due. The
contractor shall report the occurrence of a lost key immediately to the City's Contract Administrator
but no later than the next work day.
CONSERV A TION OF UTILITIES: The contractor shall be directly responsible for instructing
employees in utilities conservation practices. The contractor shall be responsible for operating under
conditions which preclude the waste of any/all utilities.
FIRE AND SECURITY: Contractor is to comply with all fire regulations and is responsible for
securing the buildings during and after clean up. The City may have security personnel on duty
during night cleaning hours.
CUSTOMER SERVICE: Guard needs to be aware that he/she is dealing with the general public,
with all kinds of people (local shoppers, office workers, concertgoers, tourist, etc.). Quality
Customer Service is the highest goal of the City of Miami Beach. As contract employees of the
agency, security guards are expected to conduct themselves in a prudent, courteous and ethical
manner in all situations.
BID 4-01/02
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 46 of 68
PHOTO IDENTIFICATION: Work hereunder requires contractor employees to have on their
person photo identification at all times. City of Miami Beach reserves the right to verify a guards
identity and required credentials, upon that guard reporting to work. If for any reason, any contractor
employee is terminated, City of Miami Beach Contract Administrator shall be advised in writing.
BID 4-01102
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 47 of68
w.s~
~MUWa ~
'~T'
300 Past ~ Suite SOOt Bac:., JIHaoIs 60143.2625
6101227-4700. Fo: 630/221"'1 1, 1OO/338-07S3
BID BOND
(AlA 310)
Bond No. NIA
KNOW ALL BY THESE PRESENTS that ARMOR SECURITY, INC., 9485 S.W. 72 STREET, #A-245, MIAMI, FL 33173
as Principal. ar~
WASHINGTON INTERNATIONAL INSURANCE COMPANY, an Arizona corporation, as Surety, are held and firmly bound unto
CITY OF MIAMI BEACH, FLORIDA
as Obligee, in the sum of
FIVE THOUSAND DOLLARS AND NO/100 Dollars ($ 5,000.00--- ), for the paymer~
of which sum, well and truly to be made, the Principal and Surety bind themselves, their heirs, executors, administrators
successors and assigns, jointly and severally, firmly be these presents.
V\HEREAS the Principal has submitted a bid for BID NO. 04-01/02, ARMEDIUNARMED SECURITY GUARD SERVICES FOR
THE CITY OF MIAMI BEACH
NOW. THEREFORE. if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with the Obligee
in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or Contract Documents
..."., good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and material
ished in the prosecution thereof, or in the event of the failure of the Principal to enter into such Contract and give such bond
or bonds, ifthe Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified
in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the Work
covered by said bid, then this obligation shall be null and void. otherwise to remain in full force and effect.
Signed, sealed and dated FEBRUARY 8, 2002
ARMOR SECURITY,
By
JOHN
WASHIN
WASHINGTON INTERNA TIONAL INSURANCE COMPANY
POWER OF ATTORNEY
~ ALL BY THESE PRESENTS: That the Washington lntematlonallnsurance Company, a corporation organized and existing under the laws
the State of AriZona. and having its principal office in the Vdlage of ltasca. lIinois does hereby constitute and appoint
JOHN ~ CHARLTON AND D.W.IfA TSON,III BOTH OF "'1A1I1, FLORIDA
EACH IN THEIR SEPARA TE CAPACITY
ItS true and lawful attorney(s).in.fact to execute, seal and deliver for and on its behalf as surety, any and .. bonds and undertakings, recognizances,
contracts of indemnity and other writings obligatory in the nature thereof, which are or may be allowed, required, or permitted by law, statute. rule,
regulation. contract or otherwise, and the execution of such instrumen1(s) in pursuance of these presents, shall be as binding upon the ~ Washington
International Insurance Company as fully and amply, to aD intents and purposes, as it the same has been duly executed and acknOwledged by its
Pr8Sldent and Its principal office
This Power of Attorney shall be limited in amount to $5,500,000.00 for any single obligation.
This Power of Attorney is issued pursuant to authority granted by the resolutions of the Board of Directol$ adopted March 22, 1978,
J\l1y 3.1980 and October 21.1986 which read. in part. as follows:
1. The Chairman of the Board. President, Vice President, Assistant Secretary. Treasurer and Secretary may designate Attomeys-in-Fact. and
authorize them to execute on behalf of the Company, and attach the Seal of the Company thereto, bonds, and undertakings, recognizances,
contracts of indemnity and other writings obligatory in the nature thereof, and to appoint Special Attorneys-in-Fact, who are hereby authorized
to certify copies of any power-of-attorney issued in pursuant to tJiis section andlor any of the By-Laws of the Company, and to remove, at any
time, any such Attorney-in-Fact or Special Attorney-in-Fact and revoke the authority given him.
The signatures of the Chairman of the Board, the President. VICe President. Assistant Secretary. Treasurer and Secretary. and the corporate
seal of the Company. may be afl'iKed to any Power of Attorney, cel1ificate, bond or undertaking relating thereto, by facsimUe. Arty such Power
of Attorney, cer1ilicate bond or undertaking bearing such facsimBe signature or facsimile seal affixed in the ordinary course of business shall
be valid ~mn9,ing upon the Company.
\\\\\ 111111
. .~,~\ONAl I~: 'I
IN TESTI~~"EREO.P'~aShington International Insurance Company has caused this instrument to be signed and its corporate seal to be
atfixed ~uthorized orfit:er.~l'I\.23rd day of May, 1997.
...-,,-: ~...,. '."":0:.
: ~.: ~;: ..T 'WI' 'U4, S \ ri'\ ;
= ....: ..,- 0-." : ~ ;:
=~: 8""<:1'1 ~ :~:.:
:: ~ ~ ~.ftr~ 1. : :.,;'_:
~"tiIe ~ '4.1-' "_, -
:. ~ "I : ...., ::
~ ~.... .... .....:...~
~ .... .... .,~'
',- -...... - , ......
"'" A ~,., r\~~ r' '.0"
!I.(u. .".') \,\
STAT! OF IlUNOW) I ,,1"'\
COUNTY OF COOK)
On this 23rd day of May, 1997, before me came the individual who executed the preceding instrument. to me personaDy known. and. being by me
duly sworn, said that he is the therein described and authoriZed officer of the Washington International Insurance Company; that the seal affixed to
58ld Instrument is the Corporate Seal of said Company;
IN TESTIMONY WHEREOF, I have hereunt et m ha
~.4~~~
"OFFICI^l SEAL"
MICHELLE HOWERTON
Notal)' Public. Stale or Illinois
My Commission Expires ~107199M
2
AL INSURANCE COMPANY
CERnFICA
STATe OF ILUNOIS)
COUNTY OF COOK)
I,the undersigned, VICe-President of WASHINGTON INTERNATIONAL INSURANCE COMPANY, an ARIZONA Corporation, 00 HEREBY CERTIFY
that the foregoing and attached POWER OF ATTORNEY remains in ful force and has not been revoked, and furthermore that Article III, Section 5
of the By-Laws of the Corporation, and the Resolution of the Board of Directors. set forth in the Power of Attorney, are now in force.
Signed and sealed In the County of Cook. Dated the ~ day of FEBRUARY mL.
Jam~U;;:
ARMED/UNARMED SECURITY GUARD SERVICES
FOR THEClTY OF MIAMI BEACH
INVIT A nON TO BID ##04-01102
BID PROPOSAL PAGE 1 OF 2
We propose to furnish AnnedlUnanned Security Guard Services for the City of Miami Beach, in
accordance with these complete specifications'bidlcontract documents, as follows:
!.!!!M DESCRIPTION EST. HOURS RATES
TOTAL
#1 LEVELl - UNARMED 47,000peryear S 12.27
$ 576.690.00
#2 LEVEL IT - UNARMED 47,000 per year S 12.42
$ 583,740.00
#3 LEVEL m - ARMED 8,000 per year S 1 3 . 90
$111,200.00
GRAND TOTAL: $ 1 ,271 ,630.00
o
~~QSi>lI- H~tpTh;a' 0u1let15_
EN AMOUN1)
Attachment B
(AMENDED)
ARl\fEDIUNARMED SECURITY GUARD SERVICES
FOR THE CITY OF MIAl\fi BEACH
BID #04-01/02
BID PROPOSAL PAGE 2 OF 2
PAYMENT TER..\1:S: 2%/10 EOM. If other, specify here
ANY LETIERS, ATIACHMENTS, OR ADDITIONAL l1'1'FORMATION TO BE
CONSIDERED PART OF THE BID MUST BE SUBMITIED IN DUPLICATE.
SUBMITTED BY:
Alfredo Gasteaz ro
COMPANY NAl\IE:
SIGNED:
(I certify that I am authorized to execute this proposal and
commit the bidding firm)
Bidders !!!.!!!! acknowledge receipt of addendum (if applicable).
Amendment No. I: 02/01/02
Insert Date
Amendment No.2: 0 2/1 2/02
Insert Date
NAME/TITLE(Prlnt):
Alfredo Gasteazoro , President
-
ADDRESS:
9485 S.W. 72 st.
Suite A-245
CrrY~ATE: Miami, Florida
ZIP: 3 3 1 7 3
TELEPHONE NO: (305) 477-0403
FACSIMILE NO: (305) 598-0393
Attachment B
(AMENDED)
CONTRACTOR'S QUESTIONNAIRE
NOTE:
Information supplied in response to this questionnaire is subject to verification.
Inaccurate or incomplete answers may be grounds for disqualification from
award of this bid.
Submitted to The Mayor and City Commission of the City of Miami Beach, Florida:
By ALFREDO GASTEAZORO, PRESIDENT
Principal Office 9485 S.W. 72 St.,SUITE A-245,MIAMI,FL. 33173
How many years has your organization been in business as a General Contractor under your present
business name? 1 0 YEARS
Does your organization have current occupational licenses entitling it to do the work contemplated
in this Contract? YES
State of Florida occupational license - state type and number: 00337501 -1
Dade County certificate of competency - state type and number:B9300171 GUARD PATROL AGENCY
City of Miami Beach occupational license - state type and number:
Include copies of above licenses and certificates with proposal.
How many years experience in similar work has your organization had?
(A) As a General Contractor 1 0 -YEARS
(B) As a Sub-Contractor 1 0 YEARS
(C) What contracts has your organization completed?
Contract Amt Class of Work When Comoleted Name/Address of Owner
$388,000.00 Guard Service Danny Rosemond 190 N.E. 3rd St.
$841,000.00 Guard Service Present Bruce Lomberto 1130 Washington Ave
Have you ever had a contract terminated (as prime contractor or sub-contractor, under existing
company name or another company name) due to failure to comply with contractual specifications?
NO
If so, \vhere and why? N I A
Has any officer or partner of your organization ever failed to complete a construction contract
handled in his own name? NO
If so, state name of individual, name of owner, and reason thereof
In what other lines of business are you financially interested or engaged?
NONE
BI D 4-01/02
1>:\ TE: January 10,2002
CITY OF ~IIA~tI REACH
Page: 50 of 68
Give references as to experience, ability, and financial standing
Bank Of America-Dale Mason-305-533-2670
What equipment do you own that is available for the proposed work and where located?
SCANNERS-7St., 13St., 17St. Garage & Boardwalk
RADIOS- Same as above & all other beach post
What Bank or Banks have you arranged to do business with during the course of the Contract should
it be awarded to you? BANK OF AMERICA
Please list the names and addresses of the subcontractors to be used for the portions of the work
listed below.
NONE
I HEREBY CER Y that the above answers are true and correct.
~.u-~ .
a..n (SEAL)
(SEAL)
Bm 4-01/01
DATE: January 10, 2002
CITY OF MIAMI BEACH
Page 51 of68
ARMEDIUNARMED SECURITY GUARD SERVICES FOR
THE CITY OF MIAMI BEACH
BID #04-01102
BID CHECK LIST
To ensure that your bid is submitted in conformance with the Contract Documents, please verify that
the following items have been completed and submitted as required.
X Original and one copy of bid (including all submittal information)
General Conditions Section 1.0
Special Conditions Section 2.25
X Execution of Bid
General Conditions Section 1.2
Equivalents
General Condition Section 1.10
Insurance and Indemnification (including Insurance Checklist)
X General Condition Section 1.34
Special Conditions Section 2.8, 2.12
BidlPerformance Bond
X General Condition Section 1.34
Special Conditions Section 2.12
X Hourly Rate
Special Conditions Section 2.16
Product/Catalog Information
Special Conditions Section 2.17
X References
Special Conditions 2.19 (Pages 53, 54)
X Bidder Qualifications
Special Conditions Section 2.22
Exceptions to Specifications
Special Conditions Section 2.24
X Contractor's Questionnaire
(page 50, 51)
BID 4-01102
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 52 of 68
ARMEDIUNARMED SECURITY GUARD SERVICES FOR
THE CITY OF MIAMI BEACH
BID #04-01102
CUSTOMER REFERENCE LISTING
Contractor's shall furnish the names, addresses, and telephone numbers of a minimum of eight (8)
tinns or government organizations for which the Contractor is currently furnishing or has furnished,
similar services.
1)
Company Name
MIAMI PARKING SYSTEMS
Address
190 N.E. 3rd Street
Contact Person!C ontract Amount L I L I RAMBO / $ 388 , 000 . 00
Telephone Number
(305) 358-7312
2)
Company Name
THE CHARTER CLUB
Address
600 N.E. 36th Street
Contact PersonTontract Amount MARGIE KILLFEATHER/$350, 168.00
Telephone Number
(305) 576-6100
3)
Company Name
FIRST NATIONAL BANK
Address
1550 N.KROME AVENUE
Contact PersonContract Amount ROBERT ARES / $1 49,000.00
Telephone Number
(305) 242-8651
4)
Company Name
LEXFORD PROPERTIES
Address
15754 N.W. 7th AVENUE
Contact Person/Contract Amount JENNY / $ 1 04 , 832 . 00
Telephone Number
(305) 688-3105
BID 4-01/02
DATE: January 10, 2002
CITY OF MIAMI BEACH
Page 53 of 68
5)
6)
7)
8)
ARMEDIUNARMED SECURITY GUARD SERVICES FOR
THE CITY OF MIAMI BEACH
BID #04-01/02
CUSTOMER REFERENCE LISTING (pAGE 2)
Company Name
Address
CITY OF MIAMI BEACH PARKING
1130 WASHINGTON AVENUE.
Contact Person/Contract Amount SOUL FRAMES / $ 841 , 360 . 00
Telephone Number (305) 673-7000 tExt. 6483)
Company Name
Address
JOBS FOR MIAMI
7900 N.E. 2nd AVENUE
Contact Person/Contract Amount TERRI BROWN / $ 9 5, 481 . 76
Telephone Number (305) 759-6511
Company Name
Address
TOWERS OF KENDALL
13953 S.W. 66Street
Contact PersoniContract Amount CARLOS CARBONEL/$78, 652.00
Telephone Number (305) 385-6588
Company Name
Address
MIAMI MANAGEMENT
14375 S.W. 142 AVENUE
Contact Person/Contract Amount RICARDO GAR C I A / $ 1 9 , 656 . 00
Telephone Number (305) 753-7132
BID 4-01/02
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 54 of 68
Armor Security Division of Cornwall
Holdings Staffing Capabilities
Bidder
Qualifications
City of Miami Beach Contract
Clearly demonstrates our firms' ability
to properly staff and operate a contract
of this magnitude.
At the present time the Scope of Service
that your RFP calls for is basically the
same with the exception of a few new
additions such as the Living Wage etc.
We have been very successful in
providing security services to the Miami
Beach Parking Contract for the past 8
years with what we are given to work
with. Imagine how much more we will
be able to provide in service and
personnel when we are allowed to pay
the Living Wage as stated in this RFP.
The nature of the work that we have
provided you with for the past 8 years
mainly focuses on Public Relation,
Protection, Traffic Control, Special
Events, Property Management and
ensuring that all personnel have been
properly trained to eliminate mistakes.
For the past eight years of the service we
have provided to the Beach at any given
time would have to average about 15
sites per day. This includes Parks &
Recreation, Property Management,
Parking Systems, Museums, Boat Show
and Special Events etc.
The annual value of this contract is
about $839,000.00.
Miami Parking Systems
About eight years ago we were awarded
the Miami Parking Systems RFP and
worked the contract for the entire 4 years
when it was put up for Re-Bid, which we
lost to another company.
The Scope of Service for this RFP was
similar to the Beach in language but
called for basically the same thing with
the exception of the Living Wage etc.
We were very successful in providing
security services to Miami Parking
System Contract for four years.
We worked under the auspices of Ms.
Lilly Rambo, Operations Manager, for
many years and always complied with
all her request.
The nature of the work that we have
provided to this contract was strictly
Parking related. For example with the
City of Miami Beach we provide you
services at Museums, Shows, Properties,
etc. With Miami Parking it was strictly
garages or Arena parking areas.
For the past eight years of the service we
have provided to Miami Parking at any
given time would have to average about
18 sites per day.
The annual value of this contract is
about $618,000.00.
Armor Security Division of Cornwall
Holdings Staffing Capabilities
Bidder
Qualifications
The Charter Club
At The Charter Club located just west of
the Beach we provide similar service as
your ~P calls for in the form of Parking
expenence and guardhouse/residential
experience as you require for some of
your properties.
We provide five guards around the
clock, year round at this property and
answer directly to the Property Manager
and Board of Directors. The contract
annual value is estimated at
$350,000.00.
At the present time the Scope of Service
that your RFP calls for is similar to this
building in the scanners that are placed
and in the manner that the rounds are
conducted. We have been very
successful in providing security services
at The Charter House for the past year.
The nature of the work that we have
provided to this contract is strictly
Parking related and
guardhouse/residential with similarities
in patrol procedures such as the same
scanners and patrol techniques.
For the past year of the service we have
provided to The Charter House at any
given time would have to average about
5 sites per day.
First National Bank
The First National Bank located
throughout the City of Miami, we
provide similar service as your RFP calls
for in the form of Armed Guards in high
profile areas. Parking experience and
Opening/Closing procedures.
We provide six guards, at six different
locations, year round for this client. We
answer directly to the Vice President of
Operation, Mr. Robert Ares. The
contract estimates annual value is
$149,000.00.
At the present time the Scope of Service
that your RFP calls for is similar to this
client in the form of high profile position
such as your Courts etc. We have been
very successful in providing security
services at First National Bank for a
couple of years now.
The nature of the work that we have
provided to this contract is strictly
Parking related and high profile with
similarities in patrol procedures.
For the past two-year of the service we
have provided to First National Bank at
any given tirne would have to average
about 6 sites per day.
DIVISION 3. LOBBYISTS
Sec. 2-481. Definitions.
The following words, terms and phrases, when used in this division, shall have the meanings
ascribed to them in this section, except where the context clearly indicates a different meaning:
Advisory personnel means the members of those city boards and agencies whose sole or primary
responsibility is to recommend legislation or give advice to the City commissioners.
Autonomous personnel includes but is not limited to the members of the housing authority,
personnel board, pension boards, and such other autonomous or semi-autonomous authorities, boards
and agencies as are entrusted with the day-to-day policy setting, operation and management of
certain defined functions or areas of responsibility.
Commissioners means the mayor and members of the City commission.
Departmental personnel means the City manager, all assistant City managers, all department heads,
the City attorney, chief deputy City attorney and all assistant City attorneys; however, all
departmental personnel when acting in connection with administrative hearings shall not be included
for purposes of this division.
Lobbyist means all persons employed or retained, whether paid or not, by a principal who seeks to
encourage the passage, defeat or modification of any ordinance, resolution, action or decision of any
commissioner; any action, decision, recommendation of any City board or committee; or any action,
decision or recommendation of any personnel defined in any manner in this section, during the time
period of the entire decision-making process on such action, decision or recommendation that
foreseeably will be heard or reviewed by the City commission, or a City board or committee. The
term specifically includes the principal as well as any agent, attorney, officer or employee of a
principal, regardless of whether such lobbying activities fall within the normal scope of employment
of such agent, attorney, officer or employee.
Quasi-judicial personnel means the members of the planning board, the board of adjustment and such
other boards and agencies of the City that perform such quasi-judicial functions. The nuisance
abatement board, special master hearings and administrative hearings shall not be included for
purposes of this division.
(Ord. No. 92-2777, M 1,2,3-4-92; Ord. No. 92-2785, M 1,2,6-17-92)
Cross reference(s)--Definitions generally, ~ 1-2.
Sec. 2-482. Registration.
(a) All lobbyists shall, before engaging in any lobbying activities, register with the City clerk.
Every person required to register shall register on forms prepared by the clerk, pay a
registration fee as specified in appendix A and state under oath:
(I) His name;
(2) His business address;
(3) The name and business address of each person or entity which has employed the
registrant to lobby;
BID 4-01102
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 55 of 68
(4) The commissioner or personnel sought to be lobbied; and
(5) The specific issue on which he has been employed to lobby.
(b) Any change to any information originally filed, or any additional City commissioner or
personnel who are also sought to be lobbied shall require that the lobbyist file an amendment
to the registration forms, although no additional fee shall be required for such amendment.
The lobbyist has a continuing duty to supply information and amend the forms filed
throughout the period for which the lobbying occurs.
(c) If the lobbyist represents a corporation, partnership or trust, the chief officer, partner or
beneficiary shall also be identified. Without limiting the foregoing, the lobbyist shall also
identify all persons holding, directly or indirectly, a five percent or more ownership interest
in such corporation, partnership, or trust.
(d) Separate registration shall be required for each principal represented on each specific issue.
Such issue shall be described with as much detail as is practical, including but not limited
to a specific description where applicable of a pending request for a proposal, invitation to
bid, or public hearing number. The City clerk shall reject any registration statement not
providing a description of the specific issue on which such lobbyist has been employed to
lobby.
(e) Each person who withdraws as a lobbyist for a particular client shall file an appropriate
notice of withdrawal.
(f) In addition to the registration fee required in subsection (a) of this section, registration of all
lobbyists shall be required prior to October I of every even-numbered year; and the fee for
biennial registration shall be as specified in appendix A.
(g) In addition to the matters addressed above, every registrant shall be required to state the
extent of any business, financial, familial or professional relationship, or other relationship
giving rise to an appearance of an impropriety, with any current City commissioner or
personnel who is sought to be lobbied as identified on the lobbyist registration form filed.
(h) The registration fees required by subsections (a) and (f) ofthis section shall be deposited by
the clerk into a separate account and shall be expended only to cover the costs incurred in
administering the provisions of this division. There shall be no fee required for filing a notice
of withdrawal, and the City manager shall waive the registration fee upon a finding of
financial hardship, based upon a sworn statement of the applicant. Any person who only
appears as a representative of a nonprofit corporation or entity (such as a charitable
organization, a neighborhood or homeowner association, a local chamber of commerce or
a trade association or trade union), without special compensation or reimbursement for the
appearance, whether direct, indirect or contingent, to express support of or opposition to any
item, shall not be required to register with the clerk as required by this section. Copies of
registration forms shall be furnished to each commissioner or other personnel named on the
forms.
(Ord. No. 92-2777, ~ 3, 3-4-92; Ord. No. 92-2785, ~ 3, 6-17-92)
Sec. 2-483. Exceptions to registration.
(a) Any public officer, employee or appointee or any person or entity in contractual privity with
the City who only appears in his official capacity shall not be required to register as a
lobbyist.
(b) Any person who only appears in his individual capacity at a public hearing before the city
commission, planning board, board of adjustment, or other board or committee and has no
other communication with the personnel defined in section 2-481, for the purpose of
BID 4-01/02
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 56 of 68
self-representation without compensation or reimbursement, whether direct, indirect or
contingent, to express support of or opposition to any item, shall not be required to register
as a lobbyist, including but not limited to those who are members of homeowner or
neighborhood associations. All speakers shall, however, sign up on forms available at the
public hearing. Additionally, any person requested to appear before any city personnel, board
or commission, or any person compelled to answer for or appealing a code violation, a
nuisance abatement board hearing, a special master hearing or an administrative hearing shall
not be required to register, nor shall any agent, attorney, officer or employee of such person.
(Ord. No. 92-2777, ~ 4,5, 3-4-92; Ord. No. 92-2785, ~~ 4, 5, 6-17-92)
Set. 2-484. Sign-in logs.
In addition to the registration requirements addressed above, all city departments, including the
offices of the mayor and city commission, the offices of the city manager, and the offices of the city
attorney, shall maintain signed sign-in logs for all noncity employees or personnel for registration
when they meet with any personnel as defined in section 2-481.
(Ord. No. 92-2785, ~ 6, 6-17-92)
Sec. 2-485. List of expenditures.
(a) On October I of each year, lobbyists shall submit to the city clerk a signed statement under
oath listing all lobbying expenditures in the city for the preceding calendar year. A statement
shall be filed even if there have been no expenditures during the reporting period.
(b) The city clerk shall publish logs on a quarterly and annual basis reflecting the lobbyist
registrations filed. All logs required by this section shall be prepared in a manner
substantially similar to the logs prepared for the state legislature pursuant to F.S. ~ 11.0045.
(c) All members of the city commission and all city personnel shall be diligent to ascertain
whether persons required to register pursuant to this section have complied with the
requirements ofthis division. Commissioners or city personnel may not knowingly permit
themselves to be lobbied by a person who is not registered pursuant to this section to lobby
the commissioner or the relevant committee, board or city personnel.
(d) The city attorney shall investigate any persons engaged in lobbying activities who are
reported to be in violation of this division. The city attorney shall report the results of the
investigation to the city commission. Any alleged violator shall also receive the results of any
investigation and shall have the opportunity to rebut the findings, if necessary, and submit
any written material in defense to the city commission. The city commission may reprimand,
censure, suspend or prohibit such person from lobbying before the commission or any
committee, board or personnel of the city.
(Ord. No. 92-2777, ~ 6, 3-4-92; Ord. No. 92-2785, ~ 7, 6-17-92)
BID 4-01/02
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 57 of 68
DIVISION 4. PROCUREMENT
Sec. 2-486. Cone of silence.
(a) Contracts for the provision of goods, &REI services. and construction proiects other than
audit contracts.
(I) Definition. "Cone of silence" is hereby defined to mean a prohibition on: (a) any
communication regarding a particular request for proposal ("RFP"), request for
qualifications ("RFQ"), request for letters of interest ("RFLI"), or bid between a
potential vendor, service provider, bidder, lobbyist, or consultant and the city's
prefessieaal administrative staff including, but not limited to, the city manager and
his or her staff; aRd (b) any communication regarding a particular RFP, RFQ, RFLI,
or bid between the mayor, city commissioners, or their respective staffs, and any
member of the city's prafessieaal administrative staff including, but not limited to,
the city manager and his or her staff; (c) any communication regarding a l'articular
RFP. RFO. RFLI. or bid between a potential vendor. service provider. bidder.
lobbyist. or consultant and any member of a city evaluation and/or selection
committee: and Cd) any communication regarding a particular RFP. RFO. RFLI or
bid between the Mayor. City Commissioners or their respective staffs and any
member of a city evaluation and/or selection committee. Notwithstanding the
foregoing, the cone of silence shall not apply to competitive processes for the award
of CDBG, HOME, SHIP and Surtax Funds administered by the city office of
community development, and communications with the city attorney and his or her
staff.
(2) Procedure.
a. A cone of silence shall be imposed upon each RFP, RFQ, RFLI, and bid after
the advertisement of said RFP, RFQ, RFLI, or bid. At the time of imposition
of the cone of silence, the city manager or his or her designee shall provide
for public notice of the cone of silence. The city manager shall include in any
public solicitation for goods and services a statement disclosing the
requirements of this division.
b. The cone of silence shall terminate a) at the time the city manager makes his
or her written recommendation as to selection of a particular RFP, RFQ,
RFLI, or bid to the city commission, and said RFP. RFO. RFLI. or bid is
awarded: provided, however, that following the Manager making his or her
written recommendation. the cone of silence shall be lifted as relates to
communications between the Mayor and Members of the Commission and
the City Manager: providing further if the city commission refers the
manager's recommendation back to the city manager or staff for further
review, the cone of silence shall be reimposed continue until such time as the
manager makes a subsequent written recommendation, and the particular
RFP. RFO. RFLI. or bid is awarded or b) in the event of contracts for less
than $19,900.00,25.000 when the city manager executes the contract.
(3)
Exceptions. The provisions of this ordinance shall not apply to~ oral
communications at pre-bid conferences.i...!Q1 oral presentations before evaluation
committeesi.!il.contract discussions during any duly noticed public meetin~
CITY OF MIAMI BEACH
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DATE: January 10.2002
Page 58 of68
public presentations made to the city commissioners during any duly noticed public
meeting;~ contract negotiations with city staff following the award of an RFP,
RFQ, RFLI, or bid by the city commission~ communications in writing at any
time with any city employee, official or member of the city commission, unless
specifically prohibited by the applicable RFP, RFQ, RFLI, or bid documents~
city commission meeting agenda review meetings between the city manager and the
mayor and individual city commissioners where such matters are scheduled for
consideration at the next Commission meeting. The bidder,-ef proposer, vendor.
service provider. lobbyist. or consultant shall file a copy of any written
communications with the city clerk. The city clerk shall make copies available to any
person upon request.
(b) Audit contracts.
(1) "Cone of silence" is hereby defmed to mean a prohibition on: (a) any communications
regarding a particular RFP, RFQ, RFLI, or bid between a potential vendor, service
provider, bidder, lobbyist, or consultant and the mayor, city commissioners or their
respective staffs, and any member of the city's prefessieaal administrative staff
including, but not limited to the city manager and his or her staff, 8ftEi (b) any oral
communication regarding a particular RFP, RFQ, RFLI, or bid between the mayor,
city commissioners or their respective staffs and any member of the city's
prefessieaal administrative staff including, but not limited to, the city manager and
his or her staff; and (c) any communication regarding a particular RFP. RFO. RFLI.
or bid between a potential vendor. service provider. bidder. lobbyist. or consultant
and any member of a city evaluation and/or selection committee: and (d) any
communication regarding a particular RFP. RFO or bid between the Mayor. City
Commissioners or their resoective staffs and any member of a city evaluation and/or
selection committee. Notwithstanding the foregoing, the cone of silence shall not
apply to communications with the city attorney and his or her staff.
(2) Except as provided in subsections (b)(3) and (b)(4) hereof, a cone of silence shall be
imposed upon each RFP, RFQ, RFLI, or bid for audit services after the advertisement
of said RFP, RFQ, RFLI, or bid. At the time of the imposition of the cone of silence,
the city manager or his or her designee shall provide for the public notice of the cone
of silence. The cone of silence shall terminate a) at the time the city manager makes
his or her written recommendation as to selection of a particular RFP, RFQ, RFLI,
or bid to the city commission, and said RFP. RFO. RFLI. or bid is awarded: provided,
however, that following the Manager making his or her written recommendation. the
cone of silence shall be lifted as relates to communications between the Mayor and
Members of the Commission and the City Manager: providing further if the city
commission refers the manager's recommendation back to the city manager or staff
for further review, the cone of silence shall be reimpeseEl continue until such time as
the manager makes a subsequent written recommendation, and the particular RFP.
RFO. RFLI. or bid is awarded or b) in the event of contracts for less than
$10,000.00,25.000 when the city manager executes the contract.
(3)
Nothing contained herein shall prohibit any bidder, proooser. vendor. service
provider. lobbyist. or consultant (I) from making public presentations at duly noticed
pre-bid conferences or before duly noticed evaluation committee meetings; (ii) from
engaging in contract discussions during any duly noticed public meeting; (iii) from
engaging in contract negotiations with city staff following the award of an RFP, RFQ,
CITY OF MIAMI BEACH
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DATE: January 10,2002
Page 59 of 68
RFLI, or bid for audit by the city commission; or (iv) from communicating in writing
with any city employee or official for purposes of seeking clarification or additional
information from the city or responding to the city's request for clarification or
additional information, subject to the provisions of the applicable RFP, RFQ, RFLI,
or bid documents. The bidder or proposer etc. shall file a copy of any written
communication with the city clerk. The city clerk shall make copies available to the
general public upon request.
(4) Nothing contained herein shall prohibit any lobbyist, bidder, proposer. vendor.
service provider. consultant. or other person or entity from publicly addressing the
city commissioners during any duly noticed public meeting regarding action on any
audit contract. The city manager shall include in any public solicitation for auditing
services a statement disclosing the requirements of this division.
(c) Violations/penalties and procedures. Aft alleges violation of this section by a particular
bidder. ef proposer, vendor. service provider. lobbyist. or consultant shall subject said bidder,
ef proposer, vendor. service provider. lobbyist. or consultant to the same procedures set forth
in seetiaa 2 457, Division 5. entitled ADebarment of Contractors from City Work: shall
render any RFP award, RFQ award, RFLI award, or bid award to said bidder, ef proposer,
vendor. service provider. bidder. lobbyist. or consultant void; and said bidder, er-proposer,
vendor. service provider. lobbyist. or consultant shall not be considered for any RFP, RFQ,
RFLI or bid for a contract for the provision of goods or services for a period of one year. Any
person who violates a provision of this division shall be prohibited from serving on a city
evaluation and/or selection committee. In addition to any other penalty provided by law,
violation of any provision of this division by a city employee shall subject said employee to
disciplinary action up to and including dismissal. Additionally, any person who has personal
knowledge of a violation of this division shall report such violation to the city attorney's
office or state attorney's office and/or may file a complaint with the county ethicsacommission.
(Ord. No. 99-3164, I I, 1-6-99)
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DATE: January 10,2002
CITY OF MIAMI BEACH
Page 60 of 68
ORDINANCE NO 2000-3234
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AMENDING CHAPTER 2, ARTICLE
VI, ENTITLED "PROCUREMENT", BY CREATING DIVISION 5,
ENTITLED "DEBARMENT", SECTIONS 2-397 THROUGH 2-406 OF THE
CODE OF THE CITY OF MIAMI BEACH, FLORIDA, PROVIDING FOR
DEBARMENT OF CONTRACTORS FROM CITY WORK; PROVIDING
FOR SEVERABILITY; CODIFICATION; REPEALER; AND AN
EFFECTIVE DATE.
NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA:
SECTION 1. Miami Beach City Code, Chapter 2, entitled "Administration", Article VI, entitled
"Procurement", is hereby amended by adding the following Division 5, entitled - "Debarment of
Contractors from City Work" reading as follows:
Division 5. Debarment of contractors from City work.
Section 2-397.Purpose of debarment.
(a) The City shall solicit offers from, award contracts to, and consent to subcontractors with
responsible contractors only: To effectuate this police, the debarment of contractors from
City work may be undertaken.
(b) The serious nature of debarment requires that this sanction be imposed only when it is in the
public interest for the City's protection. and not for purposes of punishment. Debarment shall
be imposed in accordance with the procedures contained in this ordinance.
Section 2-398.Definitions.
(a) Affiliates. Business concerns. organizations, lobbyists or other individuals are affiliates of
each other if, directly or indirectly. (I) either one controls or has the power to control the
other, or (ii) a third part controls or has the power to control both. Indicia of control include,
but are not limited to. a fiduciary relation which results from the manifestation of consent by
one individual to another that the other shall act on his behalf and subject to his control, and
consent by the other so to act; interlocking management or ownership; identity of interests
among family members; shared facilities and equipment; common use of employees; or a
business entity organized by a debarred entity, individual, or affiliate following debarment
of a contractor that has the same or similar management, ownership, or principal employees
as the contractor that was debarred or suspended.
(b) Civil judgment means a judgment or finding of a civil offense by any court of competent
jurisdiction.
(c) Contractor means any individual or other legal entity that:
(1)
Directly or indirectly (e.g. through an affiliate). submits offers for is awarded" or
reasonably may be expected to submit offers or be awarded a City contract,
CITY OF MIAMI BEACH
BID 4-01102
DATE: January 10,2001
Page 61 of68
including, but not limited to vendors, suppliers, providers, Bidders, Proposers,
consultants, and/or design professionals, or
(2) Conducts business or reasonable man be expected to conduct business. with the City
as an agent" representative or subcontractor of another contractor.
(d) Conviction means a judgement or conviction of a criminal offense. be it a felony or
misdemeanor, by any court of competent jurisdiction. whether entered upon a verdict or a
plea. and includes a conviction entered upon a plea of nolo contendere.
(e) Debarment means action taken by the Debarment Committee to exclude a contractor (and.
in limited instances specified in this ordinance. a Bidder or Proposer from City contracting
and City approved subcontracting for a reasonable, specified period as provided in subsection
(j) below: a contractor so excluded is debarred.
(t) Debarment Committee means a group of seven (7) individual members, each appointed by
the Mayor and individual City Commissioners, to evaluate and. if warranted. to impose
debarment,
(g) PreflOftSef8ftee Greater weight of the evidence means proof by information that, compared
with that opposing it , leads to the conclusion that the fact at issue is more probably true than
not.
(h) Indictment means indictment for a criminal offense. An information or other filing by
competent authority charging a criminal offense shall be given the same effect as an
indictment.
(I) Legal proceeding means any civil judicial proceeding to which the City is a party or any
criminal proceeding. The term includes appeals from such proceedings.
(j) List of debarred contractors means a list compiled, maintained and distributed by the City's
Procurement Office. containing the names of contractors debarred under the procedures of
this ordinance.
Section 2-399.List of debarred contractors.
(a) The City's Procurement Office. is the agency charged with the implementation of this
ordinance shall:
(1) Compile and maintain a current. consolidated list (List) of all contractors debarred
by City departments, Such List shall be public record and shall be available for public
inspection and dissemination;
(2) (2) Periodically revise and distribute the List and issue supplements, if necessary,
to all departments. to the Office of the City Manager and to the Mayor and City
Commissioners: and
(3) Included in the List shall be the name and telephone number of the City official
responsible for its maintenance and distribution.
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DATE: January 10,2002
CITY OF MIAMI BEACH
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(b) The List shall indicate:
(I) The names and addresses of all contractors debarred. in alphabetical order;
(2) The name of the department that recommends initiation of the debarment action;
(3) The cause for the debarment action, as is further described herein. or other statutory
or regulatory authority;
(4) The effect of the debarment action;
(5) The termination date for each listing;
(6) The contractor's certificate of competence or license number, when applicable;
(7) The person through whom the contractor is qualified, when applicable;
(8) The name and telephone number of the point of contact in the department
recommending the debarment action.
@ The City's Procurement Office shall:
(I) In accordance with internal retention procedures maintain records relating to each
debarment;
(2) Establish procedures to provide for the effective use of the List, including internal
distribution thereof to ensure that departments do not solicit offers from, award
contracts to, or consent to subcontracts with contractors on the List; and
(3) Respond to inquiries concerning listed, contractors and coordinate such responses
with the department that recommended the action,
Section 2-400.EtTect of debarment.
(a) Debarred contractors are excluded from receiving contracts, and departments shall not solicit
offers from award contracts to, or consent to subcontracts with these contractors unless the
City Manager determines that an emergency exists justifying such action. and obtains
approval from the Mayor and City Commission, which approval shall be given by 517ths vote
of the City Commission at a regularly scheduled City Commission meeting. Debarred
contractors are also excluded from conducting business with the City as agents,
representatives, subcontractors or partners of other contractors.
(b) Debarred contractors are excluded from acting as individual sureties.
Section 2-401.Continuation of current contracts.
(a) Commencing on the effective date of this ordinance. all proposed City contracts. as well as
Request for Proposals (RFP). Request for Qualifications (RFO). Requests for Letters of
Interest (RFLI). or bids issued be the City. shall incorporate this ordinance and specify that
debarment may constitute grounds for termination of the contract as well as disqualification
from consideration on any RFP, RFO. RFLI. or bid.
(b) The debarment shall take effect in accordance with the notice provided by the City Manager
pursuant to subsection 2-405(h) below. except that if a City department has contracts or
subcontracts in existence at the time the contractor was debarred, the debarment period may
commence upon the conclusion of the contract. subject to approval of same be 517ths vote
of the Mayor and City Commission at a regularly scheduled meeting.
BID 4-01102 CITY OF MIAMI BEACH
DATE: January 10,2002 Page 63 of68
e City departments may not renew or otherwise extend the duration of current contract or
consent to subcontracts with debarred contractors, unless the City Manager determines that
an emergency exists justifying the renewal or extension or for an approved extension due to
delay or time extension for reasons beyond the contractor's control and such action is
approved by 517ths vote of the Mayor and City Commission at a regularly scheduled
meeting.
(d) No further work shall be awarded to a debarred contractor in connection with a continuing
contract where the work is divided into separate discrete groups and the City's refusal or
denial of further work under the contract will not result in a breach of such contract.
Section 2-402.Restrictions on subcontracting.
(a) When a debarred contractor is proposed as a subcontractor for any subcontract subject to City
approval, the department shall not consent to subcontracts with such contractors unless the
City Manager determines that an emergency exists justifying such consent and the Mayor and
City Commission approves such decision by 517ths vote at a regularly scheduled meeting.
(b) The City shall not be responsible for any increases in project costs or other expenses incurred
by a contractor as a result of rejection of proposed subcontractors pursuant to subsection 2-
402(a) above, provided the subcontractor was debarred prior to bid opening or opening of
proposals, where the contract was awarded be the City pursuant to an RFP, RFO, RFLI, or
bid.
Section 2-403.Debarment.
(a) The Debarment Committee may, in the public interest debar a contractor for any of the causes
listed in this ordinance using the procedures outlined below. The existence of a cause for
debarment however, does not necessarily require that the contractor be debarred; the
seriousness of the contractor's acts or omissions and any mitigating factors should be
considered in making any debarment decision.
(b) Debarment constitutes debarment of all officers, directors, shareholders owning or controlling
twenty-five (25) percent of the stock, partners, divisions or other organizational elements of
the debarred contractor, unless the debarred decision is limited by its terms to specific
divisions, organizational elements or commodities. The Debarment Committee's decision
includes any existing affiliates of the contractor if they are (I) specifically named and (ii)
given written notice of the proposed debarment and an opportunity to respond. Fllmr~
affiliates sf the eSfNfeeter are suhjeet te the Debarmeat Csmmittee's deeisiea.
<Sl A contractor's debarment shall be effective throughout City Government.
Section 2-404.
Causes for debarment.
(a) The Debarment Committee shall debar a contractor for a conviction or civil judgment,
(1) For commission of a fraud or a criminal offense in connection with obtaining
attempting to obtain, performing, or making a claim upon a public contract or
subcontract or a contract or subcontract funded in whole or in part with public funds;
BID 4-01102
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 64 of 68
(2) For violation offederal or State antitrust statutes relating to the submission of offers;
(3) For commission of embezzlement, theft, forgery, bribery, falsification or destruction
of records, making false statements, or receiving stolen property;
(4) Which makes the City the prevailing party in a legal proceeding and a court
determines that the lawsuit between the contractor and the City was frivolous or filed
in bad faith.
(b) The Committee may debar a contractor, (and, limited instances set forth hereinbelow a
Bidder or Proposer) based upon a prepoRder-aaee the greater weight of the evidence, for;
(I) Violation of the terms of a City contract or subcontract or a contract or subcontract
funded in whole or in part by City funds such as failure to perform in accordance
with the terms of one (1) or more contracts as certified by the City department
administering the contract; or the failure to perform or unsatisfactorily perform in
accordance with the terms of one (I) or more contracts, as certified by an independent
registered architect engineer or general contractor;
(2) Violation of a City ordinance or administrative order which lists debarment as a
potential penalty;
(3) fJiY ether elHlse whieh affeets the respoRsibility of a City eeRffiletor or sooeeatraeter
ia ~erf.ermiRg City work.
Section 2-40S.Debarment procedures.
(a) Requests for the debarment of contractors may be initiated by a City Department or by a
citizen-at large and shall be made in writing to the Office of the City Manager. Upon receipt
of a request for debarment, the City Manager shall transmit the request to the Mayor and City
Commission at a regularly scheduled meeting. The Mayor and City Commission shall
transmit the request to a person or persons who shall be charged by the City Commission
with the duty of promptly investigating and preparing a written report(s) concerning the
proposed debarment, including the cause and grounds for debarment as set forth in this
ordinance.
(b) Upon completion of the aforestated written report, the City Manager shall forward said report
to the Debarment Committee. The City's Procurement Office shall act as staff to the
Debarment Committee and, with the assistance of the City de~artmeftt person or persons
which prepared the report present evidence and argument to the Debarment Committee
@ Notice of proposal to debar. Within ten working days of the Debarment Committee having
received the request for debarment and written report, the City's Procurement Office, on
behalf of the Debarment Committee shall issue a notice of proposed debarment advising the
contractor and any specifically named affiliates, by certified mail. return receipt requested,
or personal service containing the following information:
(I) That debarment is being considered:
(2) The reasons and causes for the proposed debarment in terms sufficient to put the
contractor and any named affiliates on notice of the conduct or transaction(s) upon
which it is based;
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DATE: January 10, 2002
CITY OF MIAMI BEACH
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(3) That a hearing shall be conducted before the Debarment Committee on a date and
time not less than thirty (30) days after service of the notice. The notice shall also
advise the contractor that it may be represented by an attorney, may present
documentary evidence and verbal testimony, and may cross-examine evidence and
testimony presented against it.
(4) The notice shall also describe the effect of the issuance of the notice of proposed
debarment, and of the potential effect of an actual debarment.
(d) No later than seven (7) working days, prior to the scheduled hearing date, the contractor must
furnish the City's Procurement Office a list of the defenses the contractor intends to present
at the hearing. If the contractor fails to submit the list, in writing, at least seven (7) working
days prior to the hearing or fails to seek an extension of time within which to do so, the
contractor shall have waived the opportunity to be heard at the hearing. The Debarment
Committee has the right to grant or deny an extension of time, and for good cause, may set
aside the waiver to be heard at the hearing, and its decision may only be reviewed upon an
abuse of discretion standard.
(e) Hearsay evidence shall be admissible at the hearing but shall not form the sole basis for
initiating a debarment procedure nor the sole basis of any determination of debarment. The
hearing shall be transcribed, taped or otherwise recorded by use of a court reporter, at the
election Committee and at the expense of the City. Copies of the hearing tape or transcript
shall be furnished at the expense and request of the requesting party.
(f) Debarment Committee's decision. In actions based upon a conviction or judgment, or in
which there is no genuine dispute over material facts, the Debarment Committee shall make
a decision on the basis of all the undisputed material information in the administrative
record, including any undisputed, material submissions made by the contractor. Where
actions are based on disputed evidence, the Debarment Committee shall decide what weight
to attach to evidence of record, judge the credibility of witnesses, and base its decision on
the prefloBseRanee greater weight of the evidence standard. The Debarment Committee shall
be the sole trier of fact. The Committee's decision shall be made within ten (10) working
days after conclusion of the hearing, unless the Debarment Committee extends this period
for good cause.
(g) The Committee's decision shall be in writing and shall include the Committee's factual
findings, the principal causes of debarment as enumerated in this ordinance, identification
of the contractor and all named affiliate: affected by the decision, and the specific term,
including duration, of the debarment imposed.
(h) Notice of Debarment Committee's decision.
( 1) If the Debarment Committee decides to impose debarment, the City Manager shall
give the contractor and any named affiliates involved written notice by certified mail,
return receipt requested, or hand delivery, within ten (10) working days of the
decision, specifying the reasons for debarment and including a copy of the
Committee's written decision; stating the period of debarment, including effective
dates; and advising that the debarment is effective throughout the City departments.
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DATE: January 10,2002
CITY OF MIAMI BEACH
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(2) If debarment is not imposed, the City Manager shall notify the contractor and any
named affiliates iavelved ,by certified mail. return receipt requested. or personal
service, within ten (10) working days of the decision.
(i) All decisions of the Debarment Committee shall be final and shall be effective on the date
the notice is signed by the City Manager. Decisions of the Debarment Committee are subject
to review by the Appellate Division of the Circuit Court. A debarred contractor may seek a
stay ofthe debarment decision in accordance with the Florida Rules of Appellate Procedure.
Section 2-406. Period of debarment.
(a) The period of debarment imposed shall be within the sole discretion of the Debarment
Committee. Debarment shall be for a period commensurate with the seriousness of the
cause(s), and where applicable, within the guidelines set forth below, but in no event shall
exceed five (5) years.
(b) The following guidelines in the period of debarment shall apply except where mitigating or
aggravating circumstances justify deviation:
(1) For commission of an offense as described in subsection 2404(a)(I): five (5) years.
(2) For commission of an offense as described in subsection 2404(a)(2): five (5) years.
(3) For commission of an offense as described in subsection 2404(a)(3): five (5) years.
(4) For commission of an offense as described in subsection 2404(a)(M): two (2) to five
(5) years.
(5) For commission of an offense as described in subsections 2404(b)(1) or (2): two (2)
to five (5) years.
(c) The Debarment Committee may, in its sole discretion, reduce the period of debarment, upon
the contractor's written request for reasons such as:
(1) Newly discovered material evidence;
(2) Reversal of the conviction or civil judgment upon which the debarment was based;
(3) Bona fide change in ownership or management;
(4) Elimination of other causes for which the debarment was imposed; or
(5) Other reasons the Debarment Committee deems appropriate.
(d) The deearmemdebarred contractor's written request shall contain the reasons for requesting
a reduction in the debarment period, The City's Procurement Office, with the assistance of
the affected department shall have thirty (30) days from receipt of such request to submit
written response thereto. The deeision of the Deearment Cammittee regardiag a request
made \:Hider this s\:lbseetiaB is fift81 aad aaa appealable.
SECTION 2. SEVERABILITY.
If any section, subsection, clause or provision of this Ordinance is held invalid, the remainder shall
not be affected by such invalidity.
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DATE: January 10,2002
CITY OF MIAMI BEACH
Page 67 of68
SECTION 3. CODIFICATION.
It is the intention ofthe Mayor and City Commission of the City of Miami Beach, and it is hereby
ordained that the provisions of this ordinance shall become and be made a part of the Code of the
City of Miami Beach, Florida. The sections of this ordinance may be renumbered relettered to
accomplish such intention, and the word "ordinance" may be changed to "section", "article," or other
. appropriate word.
SECTION 4. REPEALER.
All ordinances or parts of ordinances in conflict herewith be and the same are hereby repealed.
SECTION S. EFFECTIVE DATE.
This Ordinance shall take effect on the 3rd day of March,2000.
PASSED and ADOPTED this 23rd day ofFebruarv. 2000.
BID 4-01102
DATE: January 10,2002
CITY OF MIAMI BEACH
Page 68 of 68
POST ORDERS
FOR
CITY OF MIAMI BEACH
SECURITY GUARD
CONTRACTS
City of Miami Beach
Property Management Division
City of Miami Beach
Property Management Division
TABLE OF CONTENTS
I. Objectives
B. General Orden
m. City 01 MiamI Beach Rules" Regulation
IV. Security Contractor"s Rules" Regulations
v. How to Write a Good Report
VI. Speclfic Orden
A. Property Management Locations
1. Boardwalk Patrol
2. Fleet Management Lot
3. Historic City Hall
4. Miami Beach City Hall
5. Normandy Shores Gatehouse
B. Parks " Recreation
1. North Shore Band SheD
2. North Shore Open Space Park
3. North Shore Park
4. Sixth Street Community Center
5. South Point Park
6. Tenth Street Auditorium
7. Twenty-First Street Community Center
8. Lummus Park
9. Flamingo Park
C. ParkIuJ System
1. Forty-Second Street ParkIuJ Garage
2. Seventeenth Street Parking Garage
3. Twelfth Street Parking Garage
4. Seventh Street Parking Garage
Section I
Objectives
City of Miami Beach
Property Management Division
City of Miami Beach
Property Management Division
OBJECTIVES:
The Security Officer serves as a deterrent to petty and serious crimes through their
actions in being alert, observant, and visibly professional in appearance.
While on duty, the Security Officer will be available to give directions and general
infonnation to members of the public, to the best of his ability, in a courteous
manner.
Security officers will be in complete uniform at all times and adhere to the rules and
regulations set forth within this manual.
Violations of rules or regulations will not be tolerated and may result in immediate
dismissal.
Section n
General Orders
City of Miami Beach
Property Management Division
\
GENERAL POST ORDERS
1) The Security Officers must know all Post Orders; violations of said orders may result in suspension or
dismissal.
2) Security Officers are to strictly enforce the all rules and regulations in accordance with City of Miami Beach
policy. The Security Officer is to be firm and dignified when dealing with clients and visitors. If an incident
occurs between a client/visitor and the Security Officer on duty, an incident report must be written.
3) The Main objective of the Security Officer is the protection of life and property within their area of
responsibility .
4) Be alert and observant at all times. Know your surroundings, clients and objectives.
5) The Security Officer is to refrain from using abusive or foul language regardless of the provocation,
regardless of who is right or wrong.
6) All reports must be legible and complete, especially those involving Incident Reports, Daily Guard Logs,
and Visitor Logs. If the Security Officer has any questions in completing a report, helshe must call their
dispatcher or supervisor for assistance. All reports must be written in English.
7) If an incident occurs, the Security Officer must notify the Security Contractor as well as the appropriate
contact person as outlined in the site specific post orders.
8) The Security Officer will always be alert and cautious of suspicious persons and/or objects.
9) The Security Officer is prohibited from issuing statements to the news media.
10) The Security Officer must have a Florida Guard License in his possession at all times while on duty.
11) The Security Officer is to be in complete uniform at all times.
12) Security Officers will not have televisions or head-set radios at any site they are on duty.
L
Section ill
City of Miami Beach
Rules & Regulations
City of Miami Beach
Property Management Division
CITY OF MIAMI BEACH RULES AND REGULATIONS
1. All sections of these security policies and procedures must be observed and enforced at all times.
2. Failure to comply with the procedures as outlined in this manual may lead to the Security Officer and the
Security Contractor's removal from service with the City of Miami Beach.
3. All incidents must be reponed to the Property Management Office within 24 hours after the incident occurs.
4. Documentation of all incidents must be submitted to the Property Management Office wi thin 48 hours of the
incident.
5. Before any procedure or rule is changed, it must first be recommended to the Director of Property
Management for review and approval. NO EXCEPTIONS.
6. All SECURITY GUARDS MUST BE ABLE TO SPEAK AND WRITE ALL REPORTS IN ENGLISH
bi-lingual abilities offers advantages that are welcomed and desired.
7. All incidents that can not be readily handled by the Security Officer must be reported to the Miami Beach
Police Department for enforcement. At no time is the Security Officer ever to threaten or assault any person,
unless in sel f defense.
8. No personal phone numbers or personal pager numbers of any contact person on the Post Order call list
shall be given out to anyone without the written approval of the Director of the City of Miami Beach
Property Management Division, for any reason.
9. All security officers assigned to City of Miami Beach posts must be thoroughly knowledgeable of the
specific responsibilities of their post as well as the rules, regulations, and expectations of the Security
Contractor. Failure to comply with these rules will result in removal from City posts.
10. Failure to comply with all City rules and regulations shall be considered a breach of the contract agreement
between the City of Miami Beach and the Security Contractor and may lead to the removal of the Security
Contractor from all City posts.
Section IV
Security Contractor's
Rules & Regulations
City of Miami Beaeh
Property Management Division
THE FOLLOWING PRACTICES ARE PROHIBITED:
1. Fraternizing or socializing with any employee of a facility at which the Security Officer is assigned to
perform his duty.
2. Repeated tardiness, absences without notice, or excessive absences. Tbese are inconveniences and a
disservice to your fellow employees.
3. Drunkenness, being under the influence of intoxicants or drugs, or behaving in any manner such as to
indicate such influence, or bringing intoxicants or narcotics onto City property.
4. Sleeping on duty, laying down or lounging in such a manner that the guard is not actually performing the
duties with which helshe is charged.
5. Reading any book, magazine, newspaper, etc., while on duty. The only exception are the reading of the
Security Officer Manual, and other written instructions pertaining to the performance of the required duties.
6. Listening to or bringing on post, any radio, tape recorder, etc., other than those which may be furnished by
the facility at which the Security Officer is assigned.
7. Leaving the post without being properly relieved, for any reason other than an actual emergency or
extenuating circumstances relative to the performance of duty.
8. Failing to make the required CWCK ROUNDS, making improper rounds, failing to inspect the premises
while making said rounds, or falsifying logs attesting to making such rounds.
9, Loitering on the premises either before or after working hours, or entering the premises at other than
working hours without proper authorization.
10. Stealing, or unauthorized attempted removal, of any City or personal property, or attempted removal of
property without presenting the appropriate pass(s).
11. Dishonesty, including misuse or misappropriation of equipment, material, or products, or disclosure of
confidential or proprietary City or information.
12. Gambling, taking orders, selling tickets or merchandise, soliciting money or any or any other type of
unauthorized solicitation.
13. Fighting, wrestling or engaging in horseplay, or acting in such a manner as to reflect discredit upon the
Security Contractor or the City.
14. Engaging in the sale of any product or personal property to employees of the facility or other security
officers.
15. Requesting or making financial loans to employees of the facility.
16. Posting or distributing unauthorized pictures or literature on City property.
17. Marking or defacing walls, toilets, machinery, or other City property or willfully damaging or destroying
City property in any way.
18. Smoking within restricted areas, restricted operations, restricted times, or at any time when smoking would
interfere with the performance of duties.
19. Insubordination, refusal to perform assigned duties, or failure to carry out any orders of a management
representative.
20. Unauthorized work in any of the offices or spaces, unauthorized use of any City material, equipment, tools,
etc. or work for any City employee requesting work not related to the officer's posting.
21. Use of City telephones or personal telephones, except for calls necessary in the actual performance of duty.
NO PERSONAL CALLS AT ANY TIME WHILE ON DUTY.
22. Any undesirable conduct on City property, including immoral behavior. or the use of profanity toward City
employees, the general public, and visitors.
23. Failure to adhere to the prescribed safety regulations as set forth by either the City or the Security
Contractor.
24. Failure comply with any Rules subsequently POSTED or entered in the omcn's MANUAL at the
various posts.
25. Be inside your vehicle or any vehicle unless the Officer has permission from the administration.
MANDATORY WORK RULES:
1. All employees are required to report to their assignments before the scheduled beginning of their shift. The
need for the early arrival is to assure that the oncoming Officer will have adequate time to familiarize
himselflherself with any rules and procedures, and give the off going Officer the time to relay these changes
and any other pertinent information before being relieved of his post.
2. In the event that the Officer knows that they are going to be late, helshe must take the time to call the
Security Contractor's office prior to their shift start time and inform them that they are going to be late.
3. If an Officer is ill and will not make it to their assigned post, they are to notify the Security Contractor of the
illness a minimum of five (5) hours prior to the start of the shift.
4. All Guard Houses are to be kept clean and neat. It is the responsibility of all Officers to keep his/her work
area clean. "CLEAN-UP AFTER YOURSELF."
5. All Officers are to be neat and clean in appearance and equipped with all the required items that have been
provided for your uniform. The Officer must be in complete uniform when reporting to duty.
APPEARANCE IS A VITAL PART OF THE SECURITY SERVICE, THE SECURITY
CONTRACTOR"S PERFORMANCE AND CREDIBILITY IS PARTIALLY BASED ON THE
APPEARANCE OF IT"S EMPWYEES, AND IT IS GUARANTEED IN THE CONTRACTS TO THE
CITY.
6. COURTESY
Nothing does more to upgrade the public image of the City or the Security Contractor, or does more
to enlist public cooperation than does employee courtesy.
Courtesy is not subservient, you must be firm, but firm in a courteous, considerate and respectful
way.
Courtesy in a sense is human kindness, respect for the rights of others, including an individual in
custody; avoiding rough talk, provocative actions, and gestures; allowing the other person to save
face; friendliness; helpfulness; tact of understanding.
USE OF FORCE
Brutality is the ultimate in discourtesy and misconduct. Brutality is the use of force where it is not
required. The justifiable use of force where it is authorized under the law in making an arrest, in
preventing the escape of a criminal, or in protecting the life of an employee or of another person is
not brutality.
Officers will use physical force only when the exercise of persuasion. advice, and warning is found
to be insufficient to obtain cooperation, and will use only the MINIMUM DEGREE of such
physical force necessary on any particular occasion.
8. MISTAKES
Any action involves a prior decision; the employee is required to make many decisions each day;
there must inevitably be SOME mistakes in judgement or action.
Citizens are not as incensed by a mistake as they are by an employee efforts to conceal or deny it.
Openly admitting a mistake is the first step to correcting it.
When a mistake is made there are three (3) things that must be done:
A. It must be freely admitted, without fear or attempt to shift blame.
B. Steps must be taken to correct the procedures or attitudes that make such a mistake
possible.
C. The mistake must be rectified. An apology may suffice; if an injury or damage is involved.
appropriate measures for compensation must be found.
9. POST ORDER MANUALS
Post Orders Manuals containing all of the foregoing Rules and Regulations are placed at each
Contract or Post. Also enclosed, in those manuals, is other information, rules, etc., regarding
performance of specific duties at that post. Officers MUST keep themselves informed of any
changes. additions, or variations in those manuals. READ THEM THOROUGHLY AND
FREQUENTLY.
Section V
REPORT WRITING
PROCEDURES
I
f 0'
I
City of Miami Beach
Property Man~gement Division
INCIDENT REPORT
YOU MlIST CARRY A NOmBOOK AND PEN WHILE ON Dl/TY
I.
Complete
All details of the incident should be included including the Officer's name, date, location,
shift, On duty time, off duty time, signature.
n.
Accurate
Report only facts, no opinions.
m.
Clear
Anyone reading the report must be able to understand it.
IV.
Concise
Give all facts related to the incident.
v.
Legible
Print or type report (in EngUsh) ask your supervisor for assistance.
SEClRUTY REPORTS ARE NEEDED FOR THE FOLLOWING REASONS.'
A. Show professional work
B. They preserve records of particular events which are pertinent now or at a later date.
C. They protect the Security Officer ( In the event that any questions are raised about his actions).
D. They can be used in a case you have to testify in a court of law.
E. They are very important documentation for City records..
VI. INCIDENT REPORTS (Information Needed):
A.
WHO was involved or suspected or investigated
B.
WBA T occurred
C.
WHEN did the incident occur or was reported
D.
WHERE
did the incident take place, start, and end.
E.
HOW was the crime committed?
what means were utilized?
what was done about it?
what techniques were used?
YD. SECURITY OmCER MUST OBTAIN:
-Case Number, Officer's name, Badge Number, Police Department's name
-Alarm Number, Unit number, Unit Supervisor's name, Fire Department name
Section VI
Specific Orders
City of Miami Beach
Property Management Division
Sub-Section A
Property Management
Contracts
City of Miami Beach
Property Management Division
Sub-Section A-I
Boardwalk Patrol
City of Miami Beach
Property Management Division
POST ORDERS FOR THE BOARDWALK
POST DESCRIPI'ION: Outside elevated wooden boardwalk along beach.
POST REQUIREMENTS:
Two (2) security officers.
POST HOURS:
5 A.M. to 9 a.m. & 5 p.m. to I a.m., 7 days per week
POST ORDERS:
I. All equipment is to be picked up at the Versailles Hotel on 35 Street & Collins A venue
Equipment is behind counter, by guard station, at the front door of the hotel.
A. At the start of the shift, both South and North guard must scan in and out
of duty at scanner in Versailles Hotel (scanner located on door frame lower left.)
B. At that point both guards will take a radio and call on duty to dispatch, stating unit
number, security officer's name, post name, shift and side, (North or South).
After following all steps to start shift, both guard's will exit Hotel via the back door to Boardwalk.
II. Once both guards reach the board walk, one guard will start punching in the scanners going North (total of
4) and the other guard will punch in the scanner's going South (total of 4):
A. One guard will punch in at 4 scanner's on the North side, which runs from 36th ST. north to 47th
ST. ; the other guard will punch in at 4 scanners on the South side, which runs from 35th ST.
South to 21st ST. Guards will scan back and forth in their areas of the boardwalk without passing
the rear of the Versailles Hotel at 35th ST. Average time for a proper round is approximately
35 to 45 minutes.
B. At the end of shift both guards will return equipment to Versailles Hotel. Before leaving, guards
must punch scanner out and call dispatch to inform them that they are leaving.
It must be noted that the Boardwalk is frequented by many residents and tourists so it is very important for the security
officers to project a positive, caring image. All security officers are to be neat in appearence and friendly to citizens ill
all times. Security officers should be able to assist any individuals who request information or directions to the best of
their ability and report anything that can be considered a threat to people immediately.
The security officer must be visible at all times during his/her shift. It is very important that while the S/O is conducting
his rounds, all City laws and ordinances be enforced. These include, but are not limited to, preventing bikes, roller
bladeslskates, dogs, and alcohol consumption on the boardwalk. The security officer must request all individuals
violating the law to leave the Boardwalk or the Police Department will be notified. If the individual(s) ignore the
security officet's warning, then the security officer shall immediately contact their base dispatch via their radio and
request Police assistance. The security officer must log all incidents on his/her daily guard report as well as informing
their supervisor of the incident. Always obtain the name of any individuals involved in any incidents, if at all possible,
and log on an incident report along with all other pertinent information (time, location, etc.).
Sub-Section A-2
Fleet Management Lot
City of Miami. Beach
Property Management Division
City of Miami Beach
Property Management Division
POST ORDERS FOR FLEET MGMT. DMSION GUARD POST
Location:
Shift:
Orden:
Guard Shack:
This site is located at 140 MacArthur Causeway. If traveling east. just past Star Island, there is
small access road on the right. Take that road and bear left. The Fleet Management area is just after
FPL and before the Coast Guard station. There are two entrances. Use the first one and park near
the office. At all times that you are on duty. the second entrance should be closed and locked. This
means that anyone entering should do so through the first gate.
This is a one officer post. Shift hours are 3 p.m. to 7 a.m. on a se\en-day-per-week basis.
Upon arrival. the officer will punch in the time card marked "Security". The officer will assume
his/her post near the security gate house. By 3:30 p.m. on Saturday and Sunday and 11 :30 p.m.,
Monday thru Friday, there should be no one working in the area. If City personnel are still
working, you should notify any of the names on the contact list. The only exception to this would
be during an emergency situation.
Once per hour, the security guard will make a round of the area to check locks to be sure that there
are no improper entries being made. The area is well lit and visibility is excellent. If you notice
anyone attempting to break into any of the offices or garage holding areas, call the police at 673-
7900.
Normally, when a vehicle comes into the area, it is there to get fuel. The security officer is never to
pump gas. The security officer is to record the vehicle number, driver's name, what department
they work for, and the date and time the vehicle arrived into the area. The log sheet that the security
officer used for this is to be handed in each morning, to the Fleet Management office for Mr.
Novick or Mr. McPherson to check.
If there is power outage, and all lights go off, you need to call one of the names on the list. Always
start with Gilbert Novick as he lives in the area and is close to the site. If he cannot be reached, go
to the next name on the see list which is Larry McPhearson. When power fails, the pumps will not
work. If there is a flash outage and the lights go out, it will take about 20 minutes for the lights to
reset and to come back on. If they are on, then the pumps should be working.
At no time is this area to be unmanned. Make sure you arrive before the start of your shift. If you
find you will not make it to the post before the start time of the shift, call you supervisor
immediately so that he/she can man the post until you arrive. If ~ our relief is late or has failed to
show, call your supervisor. The security company will send a replacement but the post must be
manned untO relief arrives.
Normally, when people call about disabled vehicles, it will be handled by an answering machine; if
by chance you get one of these calls, have them call the police at 673-7900 to report the vehicle.
At no time should any person enter the Fleet Management yard in anything other then a City vehicle
or without proper City identification. No one is allowed to pump gas in any personal vehicle at
any time. There will be no exceptions to this policy. Be aware that some police omcers drive
unmarked City automobiles which are allowed to be fueled at the pumps. Ask the police officer
for identification if necessary. If this occurs, log that persons name.
Keep the door closed and do not go into the guard shack. No City employee is to use the
phone in the shack. This phone must be clear in the event an urgent call comes in to you.
PHONE usr
Police, Fire, Medical Rescue .........................................................911
Police - Non-Emergency ............................................................. .673-7900
Gilbert Novick, Shop Supervisor................................................... .538-9322 - Home
............................................................................................. .277-0880 - Pager
Larry McPherson, Shop Supervisor .................................:............. ..655-0444 - Home
. .. .. . . . . .. .. .. . .. . . . . .. . .. .. . .. .. . .. . . .. . .. . . . .. . .. . .. . . . . . . . . .. . . . . . . .. . .. . . . .. . .. .. . .. . ... 277-0881 - Pager
Guard Shack ............................................................................. 673-7642
Pay Phone - near office.............................................................. ..672-6958
Emergency Information - recording ................................................ .673-7641
Beach Towing Service................................................................ .534-2128
Tremont Towing Service ........................ ..................................... .672-2395
Property Management Division
Hours: 7:00 a.m. thru 4:00 p.m., Monday thru Friday.................673-7630
Emergency After Hours:
Brad A. Judd, Director............ ....... ...................... ..841-0228 - Beeper
Bruce Lamberto, Security Contract Administrator............945-5459 - Home
John Toledo. Operations Supervisor ...........................843-5509 - Beeper
Sub-Section A-3
Historic City Hall
City of Miami Beaeh
Property MSln~gement Division
City of Miami Beach
Property Management Division
POST ORDERS FOR HISTORIC HALL
ORDERS:
At the start of the shift the security guard will be instructed to inspect all floors, stairways,
mechanical equipment rooms and alarm control room for unauthorized persons. If any is found, the
security guard will immediately report their finding to the front desk of the City of Miami Beach
Police Department. The Police Department will dispatch an officer to remove such persons from the
building. At a specific time, as determined by the tenants to accommodate their needs, the security
guard will again inspect all areas. Upon completing the second inspection, the guard will return to
the lobby and remain at that post until the end of their shift. Before leaving the location the guard
will again check all stairways and other rooms for any unauthorized persons.
The security guard should familiarize himself/herself with all building tenants. This will assure that only tenants or
clients doing business with tenants, will be allowed in the building after normal business hours.
IF THERE IS ANY PROBLEM IN THE FACILITY, IMMEDIATELY CONTACT, BY BEEPER, TIlE
FOLWWING PERSONNEL AS NEEDED.
Brad A. Judd, Director
Property Management Division
841-0228
John Toledo, Operations Supervisor
Property Management Division
843-5509
Bruce Lamberto, Security Contract Administrator
Property Management Division 945-5459
Marvin Sarria, Electrical Supervisor
Property Management Division
287-7289
CALL AND LEAVE NUMBER, PROPERTY MANAGEMENT PERSONNEL WILL RESPOND
Sub-Section A-S
Normandy Shores Gate
City of Miami Beach
Property Man~gement Division
City of MiQrni Beach
Property Management Division
POST ORDERS FOR NORMANDY SHORES GATE HOUSE
Location:
1/4 mile north of Normandy Drive on Biarritz Drive.
Shifts: One officer, unarmed post. Shift is a rotation shift, 7-days per week, 24 hrs. per day.
Orders: The security officers are to be courteous and polite at all times. They are to be friendly and helpful to
residents and visitors. Security staff should be in approved uniforms at all times. They should perform their duties
in a timely manner to provided minimum inconvenience to residents and visitors. At no time is this area to be
unmanned. If your relief is late or has failed to show, call your supervisor. The security company will send a
replacement but the post must be held until relief arrives.
The security officer will stand outside of the gate house when a vehicle pulls up to the visitor's gate and remains
on the curb. The security officer will not go to the middle of the street. The license tag number will be written
down by the security officer along with a vehicle description and time at gate. There will be no questioning of
the entrant and there will be no initiation of conversation by the security officer. After information has been
collected, the security office will use the city provided clicker to open the gate so the vehicle can pass through.
Please do this operation as quick as possible so as not to unnecessarily delay vehicles entering the subdivision.
There is foul weather gear in the gate house and it will be used by the security officers in the event of inclement
weather.
When gates or gate arms break or malfunction, the security guard will advise the Property Management Division
(Monday thru Friday between 7:30 a.m. to 4:00 p.m.) at 673-7630. After hours, the security guard will contact
the Police Dept. (at the communication supervisor's desk) at 673-7870. Property Management Division has made
an arrangement relative to this.
Property Management Division will provide the gate house with a set of locks, chains and keys so that the police,
if called upon to do so, will be able to lock down the remote gates surrounding the subdivision.
The gate arms are never to be left in an open position unless so directed by the Property Management Division or
a representative from the City Manager's office. The only exception to this will be if a City of Miami Beach
police officer orders the guard to do this.
Keys for lock boxes will be left at the gate house by the City and shall be hung up and identified by the City.
Logs kept by the security company will be sent on the first of each month to the Property Management Division,
1245 Michigan A venue, Miami Beach.
The gate house is to be cleaned by Best Maintenance Janitorial Service daily. If it is not cleaned, the guard is to
report this to the Property Management Division office at 673-7630.
No used clickers are to be dropped off by residents at the gate house. Sec:urity offic:er should never accept
c:Ucken from residents. If residents ask procedures for obtaining clickers, direct them to call the Property
Management office at 673-7630, Monday thru Friday and instructions will be given by the office staff.
The City of Miami Beach Property Management Division provides day-to-day operational control of the security
contracts. All situations, billing, invoices and reports are to be directed to their office at 1245 Michigan Avenue,
Miami Beach.
The Security Contractor and its employees shall be financially liable for the replacement cost of any clickers
provided to it by the City that are lost or stolen.
PHONE LIST
Police, Fire, Medical Rescue..................................................................... .911
Police - Non-Emergency............................................................... ........... .673-7900
Property Management Division ..
Hours: 7:00 a.m. thru 4:00 p.m., Monday thru Friday .............................673-7630
Emergency After Hours:
Bruce Lamberto, Security Contract Administrator........................ ...305-318-3858 - Cell
John Toledo, Assistant Director....................................... ...... .305-308-2348 - Cell
Brad A. Judd, Director........................................... .............305-841-0228 -Beeper
Note: Pager Numbers andlor phone
City of Miami Beach
Property Management Division
Sub-Section B
Parks & Recreation
City of Miami Beach
Property Management Division
Sub-Section B-1
North Shore Band Shell Park
City of Miami Beach
Property MSIln~gement Division
Miami Beach Parks & Recreation
Post Orders For North Shore Band Shell
GUARD DUTIES:
This post has several different hours of coverage. The pennanenl hours are as follows:
Thursdays
Fridays
Saturdays
Sundays
from 6:30pm - lO:3Opm 1 guard
from 6:30pm - 10:30pm 2 guard
from 6:30pm - lO:30pm 1 guard
from 6:30pm - lO:30pm 1 guard
When events are taking place. it is mandatory that the guard remain at the post until event personnel leave
everything is properly locked or when dismissed by one of the mangers mentioned above.
I. The guard is to obtain specific post instructions while on duty from the Recreation supervisor
assigned to the location. The security officer will normally be used to collect money or used as
crowd control.
2. The guard will require skaters to act in a safe manner while in the Park Area.
3. At the end of the shift the guard and the manager will count the money together to ensure the
funds are balanced.
4. The guard will take the locked deposit bag to the Miami Beach Police Department Property
Room, located at llOl Washington Avenue. The deposit bag will be given to the Property Room
clerk and the guard shall witness the log-in of the bag.
5. The guard will not have the key to the deposit bag.
6. All guards must sign the Miami Beach sign - in log when arriving and departing the premises.
This log will be provided at the site.
Parks and Recreation Emergency Contact Numbers
John Oldenburg
Sugar Finel
Assistant Director of Parks
Assistant Director of Recreation
Office: 673-7720
Office: 673-7730
Fax:673-7725
Sub-Section B-2
North Shore Open Space
Park
City of Miami Beach
Property MAn9gement Division
Miami Beach Parks and Recreation
Post Orders For North Shore Open Space Park
The park charges an entrance fee of $1.00 per person which is collected at each of the two public entrances. The hours
of operation for the park are as follows: the park opens daily at 8 A.M. and closes a half hour before sunset. Closing
time November Ist- June 1st is 6 P.M. and from June 1st to October 31st the park closes at 7:30 P.M. The park is
staffed with City of Miami Beach Employees, who are in charge of the daily maintenance and operation of the park. The
function of the security staff is to collect and deposit entrance fees and to assist in the maintenance of the entire park area
as a safe area for patrons. This is to be accomplished thru the visibility of security staff and the diligent observance of
all activities within the park boundaries.
Location:
This site is located on Collins Avenue and between 79th Street and 87th Street in Miami Beach. The
park contains approximately 34 acres. There is an employee entrance at 79th St. where park and
security staff can park their vehicles in a small parking area. There are two public entrances located at
approximately 82nd and 85th Streets.
Post Conditions: The park has proven to be a problem location with numerous homeless people residing in the thickets
and underneath several of the wood structures. There are also illicit sexual activities raking place in the restrooms which
must not be condoned. Some gang activity has also been noted in the park, including drug transactions.
Patrol Perimeter: Approximately 34 acres containing the following:
Six picnic shelters located near the beach edge Six restroom complex.
City employee parking 10tTwo office buildings
One fenced area with dumpsters, city or county vehicles, golf carts etc.
Five boarded-up house that belong to the City. Two cashier kiosks at park entrance
DAY SHIFf OPERATING PROCEDURES
SbJft Hours:
8 a.m. to 5 p.m. seven (7) days a week, 365 days a year.
Post Orders:
Upon arrival, the security officers will report to the park office and check in with the park manager
who is the City of Miami Beach person responsible for the area. He will provide the officers with
radios for contact. During the week, from Monday to Thursday, the security officers will be in radio
contact with him or his assistant. On Friday, Saturday, and Sunday, security officers will be in radio
contact with security officers located at park gate entries. There are phones at those gate entries from
which the security officer can contact police for assistance. The security officers will then separate and
divide the park the in half. Patrol is to be going from West to East versus North to South. Don't just
follow the paths, check the bushes and thickets. Let people see you. The idea is to create as much of a
presence as you can. Make 15 minute radio checks with each other and advise as to location each time.
It is critical that communication be kept ongoing.
The park operates on an honor system of entry and payment between Monday and Thursday. To that end, security will
be challenging people who enter illegally from the north side(near hotel) or from several of the breaches in iron gate
along Collins Avenue. In those cases, the S.O. will ask the person to display their receipt for entry into the park. If the
person has none, the person shall be asked to give the S.O. one dollar and he will give the person a receipt. The money
is to be turned in daily to the park manager or his designee. Integrity squads from the City will test security weekly to
make sure this is done and that the money is turned in. We're sure that no S.O. will lose their iob for one dollar.
At 5:00 PM each day during winter operations,( add 1 1h hours for summer operations) the S.O. will begin to lock up
the park and ask people to leave. At 6 p.m. when the day shift S.O.'s leave, the park is to be clear and empty of all
people.
The officers assigned to the gate entrances will maintain a post there all day per the direction of the park manager. There
are phones and air conditioning so it will not be uncomfortable and there is communication. These officers will take one
dollar from each person that enters into the park and deposits money into the cash register. Everyone is to get a receipt.
Like the park security, the city will spot check to see that this is being done.
Under no circumstances are the gates to be left unmanned during the shift period. At 4:25 p.m., the park supervisor
proceeds to the gates and opens the safes so the money can be collected.
EVENING SHIFf OPERATING PROCEDURES
Shift Hours:
5 p.m. to 2 a.m. seven (7) days a week, 365 days per year, Two (2) S.O.'s are authorized to patrol
together, at night, for safety reasons at this Post.
NIGHTLY START OF SHIFT:
1. The S.O. reports to the park office located at 7900 Collins Avenue at the start of shift and punches the time
clock provided.
2. The S.O. proceeds to check the park to insure that all buildings are secured.
3. The S.O. proceeds on foot to Atlantic Way, as the S.O. walks south they check the following houses to insure
they are secured: A. 7825 Atlantic Way B. 7815 Atlantic Way C. 7737 Atlantic Way, D. 7735 Atlantic Way E.
7611 Atlantic Way F. Green house located at 75th St. (adjacent to 75th St. parking lot).
4. The security staff proceeds north along Collins A venue to 79th Street, checking to insure the gate I chain is
locked across driveway.
5. The S.O. proceeds north walking along the asphalt pathway to the pavilion I rest room at 81st St. checking to
insure the rest rooms are secure and observing for intruders along the way.
6. The S.O. proceeds north to the 81st St. gate I toll booth checking to insure both are secure.
7. The S.O. proceeds North to the 83rd Street pavilions I rest rooms checking to insure the rest rooms are secure
and observing for intruders along the way.
8. The S.O. proceeds to the 85th St. entrance gate I fee station checking to insure both are secure.
9. The S.O. proceeds to the 85th St. pavilion I rest rooms, checking to insure they are secure.
10. The S.O. walks north to the northeast corner of the park observing for intruders along the way.
11. The S.O. proceeds south along the dune to insure all Beach crossovers are locked and secure.
The Security Officer's, after completion of instructions #1- #11, will repeat every bour.
Individual and Family Passes: Annual use passes are available Monday thru Friday 8 a.m. to 3 p.m. at the City of
Miami Beach Parks Operations Office located at 2100 Washington Avenue, Miami Beach, the phone number is (305)
673-7720. Please direct all inquiries to this number. The cost for passes are as follows: Individual Pass, which is non-
transferable, is $30.00 per year expiring on the 12th month from date of purchase. The Family Pass allows the use of
the park for up to eight (8) family members. The cost is $60.00 per year expiring on the 12th month from the date of
purchase.
Pavilion Rentals: Pavilions are available on a first come first use basis. Reservations are taken after payment of the forty
dollar ($40.00) rental fee. Park staff must be informed when reservations are made so that they are prepared. Entrance
booth staff should refer all reservation inquiries to the Parks Operations number listed above.
CITY OF MIAMI BEACH EMERGENCY CONTACT INFORMATION:
Any illegal activity occurring in the park must be reported immediately to the Miami Beach Police Department at 673-
7900. A full written report, describing the incident, should be turned over to the security supervisor and forwarded to
the City of Miami Beach Security Contract Administrator, Property Management Division, 1245 Michigan Avenue,
Miami Beach, within 24 hours of the incident.
The following is a list of the numbers to contact staff relating to Operations within the park:
North Shore Open Space Park Main Office
Entrance Booth 83rd Street
Entrance Booth 85th Street
CMB Parks Operations Office
CMB Recreation, Culture & parks Dept.
John Oldenburg, Asst. Dir. Of Parks
Allen Deavor, Operations Supervisor
Willie Kirby, Operations Supervisor
Rufus Holcomb, Operations Supervisor
993-2032
993-2030
993-2031
673-7720
673-7730
673-7720
955-2499
791-2606
637-7720
673- 7720
673-7720
Bruce Lamberto, Security Contract Administrator 673-7630
24 Hr. Pager
(home)
Sub-Section B-3
North Shore Recreation Park
City of Miami Beach
Property Management Division
Mi9mi Beach Parks & Recreation
Post Orders For North Shore Recreation Park
GUARD DUTIES:
1. The guard is to patrol the premises continuously until shift ends.
2. The guard will keep a close eye on the basketball court adjacent to property and ensure that no one trespasses
into the area.
3. When the bridge class ends the guard will keep a close watch on all people leaving the premises.
4. The guard is to assist the bridge instructor when needed to move tables around or help in any way when asked
to do so.
5. The security officer will work this post on Mondays from 6:00 pm -lO:OOpm. It may be necessary for the guard
to stay additional time, as required, until all students leave the area.
6. All security officers are required to sign - in the City of Miami Beach sign - in log when arriving and departing
the premises.
Sub-Section B-4
Sixth Street Community Center
City of Miami Beach
Property Management Division
Miami Beach Parks & Recreation
Post Orders For The Sixth Street Community Center
POST HOURS: One security officer Monday - Friday from 0800 to 1600 hours.
Note: From time to time, Mr. Berrior, might advise the security officer to leave at 1700 hours.
OBJECTIVES
1. Upon arrival, the security officer is to report to Mr. Berrios' office, to pick up equipment.
2. Security officer will patrol all areas of the community center, and remove anyone sleeping, drinking alcoholic
beverages, or being a public nuisance.
3. At least once an hour, security officer will check the parking lot area, located on the East side of the complex.
4. In the event of an incident, the security officer will act in the following matter:
a. Call for a supervisor
b. Gather information
c. Call City of Miami Beach Police Department if necessary.
d. Contact Miami Beach Property Management to report and follow-up
if any further assistance is needed.
5. Everything must be logged down on your daily guard log. No Exceptions, and incident reports, with full and
accurate information must also be completed aside from the log entry.
Sub-Section B-S
South Pointe Park
City of Miami Beach
Property Management Division
Miami Beach Parks & Recreation
Post Orders For Security Officer at South Pointe Park
POST DESCRIPTION: Large waterfront park with public restaurant facility, open space concert area,
(2) 4 story observation towers, horse stable building, (2) public restroom
facilities, fishing pier, boardwalk, walkway promenade, and approximately
7 picnic shelters.
POST REQUIREMENTS:
One (l) security officer.
POST HOURS:
Monday thru Friday 1700 to 2400, Saturday and Sunday, 1530 to 2400.
POST ORDERS:
1. Upon arriving on duty, the security officer will "clock-in" at the guardshack located at the entrance to the park
and restaurant parking lot. This is clock Station #1.
2. Retrieve post equipment consisting of, at a minimum, a flashlight, radio. clipboard with blank reports, and pen.
3. The security officers are to check on duty with the Security Contractor's Dispatcher via radio.
4. The s.o. must start their Daily Guard Logs and note all items received from the previous shift.
5. After completing the previous steps, the security officer is to proceed to Station Ifl. which is located in the area
of the public restrooms adjacent to the parking lot and clock-in.
6. The s.o. will then proceed east across the parking lot to the two-story building located at the gated entrance to
the park and clock-in at Station #3.
7. The s.o. will then proceed east across the park to the northeast corner of the park adjacent to the
boardwalk and clock-in at Station #4.
8. The s.o. will then proceed south to the pavillion shelter closest to the pier and clock-in at Station #5, checking
the area beneath the boardwalk along the way.
9. The s.o. will then proceed northwest to the shelter pavillion located in the center of the park and clock-in at
Station #6.
10. The s.o. will then proceed southwest to the observation tower and walk to the top of the tower and clock-in at
Station #7.
11. The s.o. will then proceed northwest to the public restrooms checking inside if open and clock-in at Station #8.
12. The s.o. will then proceed west along the walkway promenade adjacent to the water then proceed north to the
restroom pavillion and clock-in at Station #9.
13. The s.o. will then proceed southwest across the grounds adjacent to the bandshell to the observation tower
located at the southwest comer of the park and walk to the top of the tower and clock-in at Station #10.
14. The s.o. will then proceed north along the walkway to the guardshack where the s.o. previously clocked-in at
and clock-in again at Station #1.
15. This patrol will be repeated continuously from beginning to end of shift.
16. During his/her rounds, the security officer will note any graffiti not previously identified on their log sheet and
have the information forwarded to the City of Miami Beach Property Management Department for paint-over. It
is imperative that this be done so that graffiti can be controlled and discouraged.
17. The security officer shall not loiter in the vicinity of the restaurant other than whatever is necessary to make
his/her rounds, even if requested by the restaurant sraff. Tbe job of the security officer assigned to South
Pointe Park is to provide security to the entire park. The restaurant staff/manager should contact the security
company to request a security officer for their own use, at their expense, should they feel the need to have one.
18. The security officer will note the condition of the restroom facilities in the park and report any abnormal
conditions to the Property Management Division (thru their supervisor).
19. It is important for the security ofIicers to make themselves conspicuous at aU times to discourage criminal
activity and to make the public aware of the fact that there is a security patrol in the park.
CITY OF MIAMI BEACH EMERGENCY CONTACT INFORMATION:
Any illegal activity occurring in the park must be reported immediately to the Miami Beach Police Department at 673-
7900. A full written report, describing the incident, should be turned over to the security supervisor and forwarded to
the City of Miami Beach Security Contract Administrator, Property Management Division, 1245 Michigan Avenue,
Miami Beach, within 24 hours of the incident.
CMB Parks Operations Office 673-7720
CMB Recreation, Culture & parks Dept. 673-7730
John Oldenburg, Asst. Dir. Of Parks 673-7720
955-2499 24 Hr. Pager
791-2606 (home)
Pedro Mora, Armor Security Contract Manager 441-3365 (pager)
Bruce Lamberto, Security Contract Administrator 945-5459 (home)
\ (
.-"
Miami Beach Parking System
Post Orders For 12th St. Gara~
POST DESCRIPTION: Five (5) level self-park garage.
POST HOURS:
Seven (7) days per week, 24 hours a day
POST REQUIREMENTS:
POST ORDERS:
One (1) security officer
1. Upon arriving on duty, check in with the parking manager or supervisor, if one is on duty.
2. Retrieve post equipment consisting of, at a minimum, a flashlight, radio, clipboard with blank reports,
and pen.
3. The officers are to check on duty with the Security Contractor's Dispatcher via radio.
4. The officers must start their Daily Guard Logs and note all equipment received from the previous shift.
5. The security officer is to stay primarily on the ground level observing the main entrance, elevator lobby,
and vehicles in the immediate area, however, a patrol of each level of the facility, will be made, at a
minimum, of once each hour.
6. After the hourly round is made of the garage facility, the security officer will proceed to make a patrol
around the Old Courthouse facility, removing any vagrants from the front or rear entrances of the
building.
7. All discrepancies in this facility (i.e. elevator malfunction, abandon vehicles, graffiti, etc.) must be noted
on the Daily Security Officer Log and brought to the attention of his/her immediate supervisor.
8. The security officer must patrol the area, as opposed to sitting or standing still. Be conspicuous at all
times, let yourself be seen by the public and any would-be vandals or thieves.
9. The security officer, when not patrolling, must be conspicuous on the ground level and in the vicinity of
the Old Courthouse at all times. This will be a deterrent to any would-be criminals and vagrants.
10. The security officer will note the condition of garage lighting and report any burned-out or damaged
lighting on the daily report. If any non-working lights are noted, this report must be forwarded to the
Property Management Division, by the supervisor, within 24 hours.
Note: The only individuals authorized to make changes to these Post Orders are Brad Judd and Bruce Lamberto
of Property Management Division or Saul Frances and Chuck Adams of the Parking Department.
Sub-Section B-6
Tenth Street Auditorium
City of Miami Beach
Property Management Division
Miami Beach Parks and Recreation
Post Orders for 10th Street Auditorium
POST HOURS: Wednesdays, 1830 to 2230 hours.
POST ORDERS: The security officer must remain at post until event personnel leave for the evening and
everything is properly secured, or when dismissed by one of the managers.
1. The guard is to obtain specific instructions on duties from Pat Buck. He will normally be used to collect
money or utilized for crowd control.
2. The guard will keep a close eye on all visitors. Safety rules shall be in effect.
3. At the end of the shift, the security officer and the manager will count the money together to ensure the
bank is balanced.
4. The security officer will take the locked deposit bag to the Miami Beach Police Department, 110 I
Washington Ave., 1 st floor, Property Room Cashier and obtain a receipt.
5. The security officer will not have the key to the deposit bag.
6. All security officers must sign the Miami Beach sign in log when arriving and departing the premises.
This log will be provided at the site.
Sub-Section B-7
Twenty-First Street
Community Center
City of Miami Beach
Property Management Division
Miami Beach Parks & Recreation
Post Orders For 21st Street Community Center
POST HOURS: Monday, Friday, & Saturday 1900 to 2100 hours.
POST ORDERS:
The security officer must remain at the post until event personnel leave and
everything is properly secured or he/she is dismissed by one of the managers.
1. The security officer is to obtain specific instructions on duties from Obit Pough. He will normally be
used to collect money or utilized for crowd control.
2. The security officer will keep a close eye on all visitors. Safety rules shall be in effect.
3. At the end of the shift the security officer and the manager will count money collected together to
ensure the bank is balanced.
4. The security officer will take the locked deposit bag to the Miami Beach Police Department, llOJ
Washington Ave., 1st floor, Property Room Cashier, and obtain a receipt.
5. The security officer will not have the key to the deposit bag.
6. All security officers must sign in the Miami Beach sign - in log when arriving and departing the
premises. This log will be provided at the site.
Sub-Section C
Parking System
City of Miami Beach
Property Management Division
CITY OF MIAMI BEACH
PARKING SYSTEMS
Acting Director:
Jacqueline Gonzalez
Office: (305) 673-7505
Asst. Director Off-Street Parking: Brian Bartholomew
Home: (407) 775-1187
Pager: (305) 843-0116
Asst. Director On-Street Parking: Saul Francis
Home: (305) 829-0083
Pager: (305) 880-5297
Attendent Supervisor:
Diley Fuentes
Home: (305) 553-2966
Pager: (305) 657-1230
Sub-Section C-l
Forty-Second Street Municipal
Parking
City of Miami Beach
Property ManAgement Division
Miami Beach Parking System
Post Orders For 42nd St. G~
POST DESCRIPTION: Five (5) level self-park garage.
POST REQUIREMENTS:
One (1) security officer.
POST HOURS:
Monday thru Friday, 1500 to 2300 hours.
POST ORDERS:
1. Upon arriving on duty, check in with the parking manager or supervisor, if one is on duty.
2. Retrieve post equipment consisting of, at a minimum, a flashlight, radio, clipboard with blank reports, and pen.
3. The officer is to check on duty with the Security Contractor's Dispatcher.
4. The officer must start his/her Daily Guard Log and note all equipment.
5. The security officer is to focus primarily on the first and second levels, where most of the vehicles are parked
during normal business hours, with one patrol through the upper levels every two hours. During the end of the
"office day"(between 1600 and 1900 hours) the security officer should focus attention to where most of the
remaining vehicles are parked.
6. All discrepancies in this facility (i.e. elevator malfunction, abandon vehicles, graffiti, etc.) must be noted on the
Daily Security Officer Log and brought to the attention of his/her immediate supervisor.
7. The guard must patrol the area, as opposed to sitting or standing still. Be conspicuous at all times, let yourself
be seen by the public and any would-be vandals or thieves.
8. The guard, when not patrolling, must be conspicuous on the first two levels at all times. This will be a deterrent
to trespassers.
9. The security officer will note the condition of garage lighting and report any burned-out or damaged lighting on
the daily report. If any non-working lights are noted, this report must be forwarded to the Property Management
Division, by the supervisor, within 24 hours.
Note: The only infividuals authorized to make changes to these Post Orders are Brad Judd and Bruce Lamberto of
Property Management Division or Jacqueline Gonzalez and Brian Bartholomew of the Parking Department.
Sub-Section C-2
Se\7enteenth Street
Garage
City of Miami Beach
Property ManAgement Division
Mi9mi Beach Parking System
Post Orders For 17th Street G~
POST DESCRIPTION: Five (5) level self-park garage.
POST REQUIREMENTS:
Two (2) security officers.
POST HOURS:
Seven (7) days per week, 24 hours per day.
POST ORDERS:
1. Upon arriving on duty, check in with the parking manager or supervisor, if one is on duty.
2. Retrieve post equipment consisting of, at a minimum, a flashlight, radio, clipboard with blank reports, and pen.
3. The officers are to check on duty with the Security Contractor's Dispatcher via radio.
4. The officers must start their Daily Guard Logs and note all equipment received from the previous shift.
5. Security officer number one is to patrol the east half of this facility, focusing mainly on the first two levels.
Security Officer number two is to patrol the west half of this facility, also focusing mainly on the first two
levels, however, both s.o.'s will patrol the upper levels in accordance with clock stations installed on the upper
levels, at a minimum of once each hour.
6. All discrepancies in this facility (i.e. elevator malfunction, abandoned or vandalized vehicles, graffiti, etc.) must
be noted on the Daily Guard Log and brought to the attention of your immediate supervisor. Miami Beach
Police sbalI be contacted if any vandalism is present that was not previously noted. A request for a Police
Report must be made by the security officer.
7. During special events such as Lincoln Theater performances, security officer number one must patrol primarily
in the area where vehicles are parked (mainly the ground floor area).
8. The guards must patrol the area, as opposed to sitting or standing still. Unless a particular situation calls for it,
the guards are to patrol separately. Fraternizing among the guards is strictly prohibited.
9. The security officers will alternate every hour checking the entire parking facility. One security officer will
remain on the ground level, visible to the public at all times while the other security officer is making his
rounds. When the other security officer completes this task, the security officer will then proceed to make
his/her rounds. This will act as a deterrent to possible trespassers and make the security officers more visible to
the public.
10. The security officer will note the condition of garage lighting and report any burned-out or damaged lighting on
the daily report. If any non-working lights are noted, this report must be forwarded to the Property Management
Division, by the supervisor, within 24 hours.
Sub-Section C-3
Seventh Street
Garage
City of Miami Beach
Property MSln~gement Division
MiSlmi Beach Parking System
Post Orders For 7th Street Gara~
POST DESCRIPrION: Six (6) le\el self-park garage.
POST HOURS:
Seven (7) days per week, 24 hours a day
POST REQUIREMENTS:
Three (3) security officers
POST ORDERS:
1. Upon arriving on duty, check in with the parking manager or supervisor, if one is on duty.
2. Retrieve post equipment consisting of, at a minimum, a flashlight, radio, clipboard with blank reports, and pen.
3. The officers are to check on duty with the Security Contractor's Dispatcher via radio.
4. The officers must start their Daily Guard Logs and note all equipment received from the previous shift.
5. The shift supervisor is to remain in the office, monitoring the security cameras at all times. He/she is to check
all equipment and ensure the roving guards are properly uniformed and have read and understand these post
orders. The supervisor is to brief the roving security officers as to any particular problems during the previous
shift.
6. The security officers must familiarize themselves with all entrances, exits, fire extinguishers, alarms and
emergency equipment posted and equipped in this facility.
7. Security officer number one is to patrol the three lower levels of the facility including the stairwells (levels 1-2-
3) noting all discrepancies on the Daily Guard Log (i.e. elevator malfunction, abandon vehicles, graffiti, etc.).
These discrepancies must be brought to the attention of his/her immediate supervisor. Note any lights not
working on your report and submit to Property Management thru your supervisor, within 24 hours for repair or
replacement.
8. Security officer number two is to patrol the upper levels of this facility (levels 4-5-6) including the stair-wells
also noting all discrepancies on the Daily Guard Log and reporting them to his/her immediate supervisor.
9. The security officers must patrol the area, as opposed to sitting or standing still. Unless a particular situation
calls for it, the guards are to patrol separately. Fraternizing among the guards is strictly prohibited. It is
important you make yourself conspicuous so that the public is aware security is in the building and to deter
would-be criminals and vagrants.
10. At 04:00, s.o. number one will conduct an inventory of levels 1-2-3, and s.o. number two will conduct an
inventory of levels 4-5-6. The inventory will include the year and make of the vehicle, tag #, and parking level.
The inventories will be dated and submitted to the garage manager for his/her review.
\ijlu
Sub-Section C-4
Twelfth Street
Garage