FCWPC June 16th agendaMIAMIBEACH
Cary ol miqmi Beoch, 1700 Conveniion Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
ITTEE MEMORANDUM
Members of the Finance and
Jimmy L. Morales, City Manager
June 16, 2017
SUBJECT: MEETING OF THE FINANCE
ON FRIDAY, JUNE 16,2017
CITYWIDE PROJECTS COMMITTEE
A meeting of the Finance and Citywide Projects Committee has been scheduled for Friday,
June 16, 2017 at 1:00 pm in the Commission Chambers, 3'd Floor of City Hall.
The agenda for the meeting is as follows:
BUDGET BRIEFING:
NEW BUSINESS
1. FY 2017118 General Fund Preliminary CSL (without adjusting the operating millage
rate for debt service reduction)
Sfafus.' ltem enclosed.
2. Proposed Uses Of Law Enforcement Trust Funds
Sfafus; ltem enclosed.
3. Review Of Proposed Capital Budgeto Potential New General Obligation Bondo Above Ground Funding Of Capital Proiects. Funding For Public Safety Radio System
Stafus; ltem enclosed.
F!NANCE AGENDA:
OLD BUSINESS
4. Discuss The Key Development Parameters For The Barclay Plaza Apartments
Workforce Housi ng Proiect
Commission ltem C4A, March 1,2017
(Office of Housing and Community Services)
Maria Ruiz, Director of Housing and Community Services
Sfafus; ltem enclosed.
TO:
FROM:
DATE:
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City of Miomi Bcoch, i700 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMITTEE MEMORANDUM
TO: Members of the Finance & City Projects mittee
FRoM: Jimmy L. Morales, City Manager
DATE: June 16,2016
SUBIECT: FY 2017118 GENERAL FUND
AND PROPOSED MILLAGE RA
URRENT SERVICE LEVEL BUDGET UPDATE
GENERAL FUND CURRENT SERVICE LEVEL (CSL) BUDGET UPDATE
The CSL represents the cost of providing the same level of services as in the prior year
(which includes any operating budget amendments during FY2016117) and serves as the
baseline of funding for the budget process.
Revenues
Property taxes comprise approximately half of the total General Fund revenues and are a
key driver of CSL revenue projections. The Miami Dade Property Appraiser provided the
2017 Preliminary Taxable Values on June 1, 2017. The preliminary 2017 property
assessment values reflect an increase in existing property values from the 2016 Certified
Taxable Value ($34.697 billion) to the 2017 Preliminary Taxable Value ($37.294 billion) of
approximately 7.5 percent or $2.596 billion. The 2017 Preliminary Taxable Value includes
$812 million of new construction compared to $1.156 billion of new construction in the 2016
Certified Taxable Value (a decrease of 30.3 percent or $353 million).
July 2016
Certified
Prope@ Assessnent
Existing Values 33,532,510,312
lrlew Constructron 1,165,246,795
Total 34,697,757,108
June 2017
Preliminary
36,482,000,000
812,000,000
37,294.000.000
City Center RDA 5,612,74,U3
Citvwide Total 29, 085 .012.265
6,175,000,000
31 .1 19.000.000
Prooertv Tax Rerenue Proiection 160.612.000 171.9&1.000
Prooertv Tax Revenue Proiection Variance 11.352.000
Please note, however, the impact on the General Fund will be affected by the portion of the
changes that occurred inside the City's redevelopment areas (RDA) versus outside the RDA
areas, and could vary from the 7.5 percent increase Citywide. The breakdown between the
General Fund and RDA areas are still pending, however, this analysis assumes a 10
percent increase in the City Center RDA property values.
Applying these assumptions to the General Fund property tax revenues would result in a
projected increase of approximately $11.3 million of tax revenue citywide for the FY 2017118
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FY 2017118 General Fund CSL Budget Update and Proposed Millage Rate
June 16,2017
Page 2
Operating Budget. As shown in the table below, the RDA has, on average, grown by more
than 10 percent in three of the last four fiscal years. Since 2013, the average increase year
over year has been 14.8 percent. Based on this trend, there is a strong possibility that the
RDA component could grow by more than 10 percent, which would reduce property tax
revenues to the General Fund. We typically receive the RDA component with the July 1st
property values and will provide any updated analysis at that time.
The June preliminary 2017 property assessment values also reflect a slowdown in the
propefi value increases we have experienced for the past several years, as shown in the
decline from the July 2015 increase in certified values to the June 2017 preliminary
estimate.
On July 1st, we will receive the certified property assessment values, which will be the
values used for budget purposes. Typically, the difference between the preliminary and
certified values is minor.
Expenditures
CSL expenditures have increased by $11.3 million since the adoption of the FY 2016117
Operating Budget primari[ due to the following:o 0-2 percent merit pay for all groups except Police and Fire : $2.2 million. 5 percent Step for Police and Fire: $2.9 million. 3 percent Cost of Living Adjustment effective July 2018: $1 milliono lncrease in Citywide Health and Life lnsurance: $2.56 milliono lncrease in Annual Required Contribution for Fire & Police Pension: $1.9 milliono lncrease in Annual Required Contribution for Non-Police & Fire Pension: $2.2 milliono lncrease in Operating expenditures: $875,000o lncrease in Debt Service payment: $700,000. $3 million decrease in funds set aside for future year expenditures
These expenditures do not reflect additional savings from potential efficiencies or
reductions. The preliminary CSL based on June 1"t property values reflects a revenue
increase of $1 1.6 million and an expenditure increase of $11.3 million for a net surplus of
$300,000.
It is important to note that the declining trends in Resort Tax collections we have
experienced this current flscal year could potentially result in a lower transfer from Resort
Tax to the General Fund in the FY 2017118 Operating Budget.
PrWU Assesssent
Existing Values
New Constuction
Total
Percent lncrease
Sity CsTEr RDA
Percent lncrease
Cituwide Tobl
July 2013
Certified
24,578/{,867
78.1$.O22
July 2014
Certified
26,952,'138,331
152.2@.101
July 2015
Certified
30,430,853,418
267.037.447
July 2016
Certified
33,532,510,312
1.16s.246.7%
June 2017
Preliminary
36,482,000,000
812.m0.000
24,656,576,88S 271U.%.432 30,697,890,865 v.697.757.108 37.2%,000.00c
12.0o/o
3,871,{m,731
24.30h
20.785.167.158
9.901
41S6,683,074
8.10/<
22.917.ffi3.3ff
13.30/o
4,8a1.643,185
15.20/o
)5e76)47 F,RO
13.0o/o
5,612,744,843
16.4%
29,085,012,265
7.5o/o
s,175,0m,0m
1O.Oo/o
31,119,000,000
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FY 2017118 General Fund CSL Budget Update and Proposed Millage Rate
June 16,2017
Page 3
Best Practices
During the FY2016/17 budget process, the City Commission set a goal of reducing the
General Fund's reliance on transfers from the Parking Fund. The FY2016/17 budget
included a reduction of this subsidy from $8.4 million to $6.4 million, and set a target to
further reduce this subsidy during the FY2017l18 budget process by an additional $4.4
million.
ln addition, the City currently utilizes vehicle loans to purchase replacement vehicles and
equipment in the General Fund. The CSL budget currently includes $290,000 in debt service
payments to cover the cost of replacing the vehicles needed to be replaced in FY2017118.
The Administration believes it is best practice to fund these purchases with cash in lieu of
debt, but doing so would add an additional $2.2 million to the FY2017118 General Fund
budget.
lf the City Commission directs Administration to proceed with the two best practices noted
above, the preliminary CSL based on June 1't property values would reflect a revenue
increase of $7.2 million and an expenditure increase of $13.5 million fora netgap of $6.3
million.
As we move forward with the development of the FY 2017118 Operating Budget
development, Office of Budget and Performance lmprovement will work with Staff to identify
efficiencies in order to close any funding gap. I do not, however, anticipate proposing any
new enhancements to the General Fund portion of the FY2017118 Operating Budget beyond
those that have already been incorporated or approved by the City Commission during the
current fiscal year.
PROPOSED GENERAL FUND MILLAGE RATE
There are two main components to the City's General Fund combined millage rate: the
operating millage rate and the voted debt service millage rate. The operating millage rate
funds operating costs in the General Fund, including Renewal and Replacement. The debt
service millage rate funds the debt service payment for previously issued General Obligation
Bonds. ln FY 2017118,1he debt service payment is budgeted to be $5.914 million, which
requires the levy of a voted debt service millage rate of 0.1669. The proposed rate is 0.0127
mills less than the Adopted FY2016117 millage rate of 0.1796.
At the July 26th Commission meeting, the Commission will set the proposed millage rate for
the FY 2017118 budget process pursuant to the State of Florida's Truth-in-Millage (TRIM)
requirements. By August 4s, the City Manager will certify the proposed millage rate to the
Property Appraiser. The proposed millage rate will be included in the TRIM notices mailed
by the Property Appraiser by August 24th. The purpose of the TRIM notice is to notiff
property owners how much their property taxes could potentially increase or decrease and
which governmental entity is responsible for the taxes levied.
As such, the proposed millage rate effectively sets the "ceiling" for the millage rate during
the budget process because it cannot be increased without sending out a new TRIM notice
to all propefi owners in Miami Beach. However, millage rates can remain the same or be
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FY 2017118 General Fund CSL Budget Update and Proposed Millage Rate
June 16,2017
Page 4
decreased throughout the process until the final millage rates are adopted by the
Commission at the second public hearing on September 25th.
CONCLUSION
Administration is seeking direction from Commission on the implementation of the best
practices of reducing the City's reliance on the Parking subsidy, and the replacement of
vehicles and equipment using cash in lieu of financing, and will be proposing potential
General Fund efficiencies during the June 30th Finance and Citywide Projects Committee
meeting. The CSL budget will be updated again following the distribution of the certified
taxable values by the Property Appraiser on July 1't.
Further, at the July 26th Commission meeting, Commission will set the proposed millage rate
for the FY 2017/18 budget process per the State's Truth-in-Millage (TRIM) requirements.
JLM/CGR
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MIAMIBEACH
City of Miomi Beoch, I 700 Convention Center Drive, Miomi Beoch, Florido 33,l39, www.miomibeochfl.gov
COMMITTEE MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Finance and Citywide Projects
Jimmy L. Morales, City Manager
June 16,2017
Proposed FY 2017118 Uses of Law rcement Trust Funds
Background
Florida Statute, 932.7055, provides for expenditures of forfeiture funds for law enforcement
purposes. The Miami Beach Chief of Police, Daniel Oates, has reviewed and identified the need
for the FY 2017118 appropriation and has established that the expenditures of forfeiture funds
are in compliance with Section 932.7055, Florida State Statutes, and the Guide to Equitable
Sharing of Federally Forfeited Property for Local Law Enforcement Agencies. These forfeiture
funds have been deposited in the Police Confiscation Trust Funds.
Proposed FY 2017118 Uses of Law Enforcement Trust Funds
Attachment 1 provides the proposed uses of Law Enforcement Trust Funds for FY 2017118.
The September 30, 2016 available balances plus actual revenues received as of March 31,
2017, net of FY 2016117 appropriations are approximately $116,000 in Federal Funds and
$229,000 in State Funds. Of these available balances, the FY 2017118 request from Federal
Funds totals $100,000 and $217,000 from State funds for a total of $317,000.
Conclusion
The City administration is recommending funding for proposed FY 2017118 uses of Law
Enforcement Trust Funds as shown in Attachment 1.
JLM/CGR
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Attachment 1
FEDERAL FUNDS:
Federa! Funds - (603)
STATE FUNDS:
State Funds - (607)
Total Federal & State Funds
Miami Beach Police Department
Confiscations - Federal & State Funds
FY 2017/18 Budget Request
$ 3{7"000
FY 2017t18
Deot. Reouest
Oroanizational Develooment Travel & Off-site Testinq $ 20,000
Bulletoroof Vest Partnersh ip $ 80,000
Total Federal Funds {603}$ 100,000
FY 2017118
Denf Flearresf
Costs connected with the prosecution/orocessinq of forfeitures.$ 40,000
Crime Prevention initiatives & School Liaison Proiects $ 20,000
AR Rifle Program/initiative- City's match for reimbursement of rifles at $500.$ 15,000
15o/o of State Funds collected in FY16 to be used for drug abuse treatment, drug and
crime orevention education and non-profit communitv based proqrams.$ 12,000
Gvm Eouioment $ 10,000
fraininq Supplement for Law Enforcement Training Trust Fund (LETTF)$ 120,000
Iotal State Funds (6071 $ 217,000
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City of Miomi Beoch, 1200 Convenlron Center Dr ve, Mrom, Beocn, ilor,cjo 33 139, www.miomibeoch{l.gov
COMMIITEE MEMORANDUM
Finance and Citywide Projects
FROM Jimmy L. Morales, City M
DATE June 16,2017
SUBJECT FY 2017 118 Proposed Capital
The Capital lmprovement Plan (ClP) is a financing and construction/acquisition plan for projects
that require significant capital investment. The ClP, which is now updated annually-and
submitted to the City Commission for adoption, specifies and describes the City's capital projeA
schedules and priorities for the five years immediately following the Commission's adoption. ln
addition, the first year of the plan provides the funding to be appropriated in the annuai Capital
Budget.
This document is an official statement of public policy regarding long-range physical
development in the City of Miami Beach. The Fiscal Years (FY) 2017t18-2021t22 proposed
Capital lmprovement Program of the City of Miami Beach will be the five year plan for public
improvements and capital expenditures by the City. A capital improvement is defined as capitalor "in-kind" expenditure of $25,000 or more, resulting in the acquisition, improvement, or
addition to fixed assets in the form of land, buildings, or improvements more or less permanent
in character, and durable equipment with a life expectancy of at least five years.
CAPITAL BUDGET PRIORITIZATION
On July 21, 1999, the Commission approved the FY 1998/99 FY 2OO41OS Capital
lmprovement CIP for the City and the Redevelopment Agency. Since that time, the City has
issued additional General Obligation Bonds pursuant to referendum; Water and Sewer Revenue
Bonds, Stormwater Revenue Bonds,2001,2006, and 2010 Gulf Breeze Loans, and a $15million Equipment Loan. ln addition, beginning in Fiscal Year 2005/06 the City committed tofunding a Pay-As-You-Go component of the capital budget funded from General FundRevenues, as well as committing to using Resort Tax Quality of Life funds in north, middle, andsouth beach for capital projects. Also in 2005, through a series of workshops with the Mayor andCommission for the City of Miami Beach, previously approved appropriations were reviewed toensure that projects- scheduled to begin construction in the next few years are fully funded,
appropriating funds from other projects scheduled to begin in later years and providing for thoseto be replaced from future financings. These changes were reflecled in the 2005/06 -- 2oog/10Capital Budget and CIP for the City and the Redevelopment Agency, which was approved bythe Commission on September 21,2OO5.
ln the spring of 2006, the City created a Capital Budget Process Committee with the
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FY 2017118 Proposed Capital Budget
Page2
responsibility of reviewing and prioritizing new capital projects that will be funded in a given
Fiscal Year, and for recommendation of funding allocations from authorized sources for the
prioritized projects. The Committee developed and implemented a structured committee-based
process for the development of the Capital Plan and Budget, including review criteria projects
must meet in order to be considered for funding. This process is reviewed and refined annually
by the Committee.
Based on the direction received from the Finance and Citywide Projects Committee in February
2008, the process was modified to allow for early input to the prioritization process by the
Commission. Under the new process, a preliminary list of unfunded projects is presented to the
Commission or the Finance and Citywide Projects Committee, providing the opportunity for
input and prioritization. This is consistent with the process for Commission input regarding
operating budget priorities and the format used would be similar to that used to seek guidance
on operating budget priorities in prior years. This revised process allows early input by the
Commission regarding priorities for funding, subject to availability.
The attached chart provides an overview of the process and timelines.
TIMELINE
February -
April
PROCESS
June/July
August
September
September
Construction management for the CIP is provided by the CIP Office. This office is designed to
consolidate the City's capital construction effort into a single entity and is tasked with
constructing the City's funded Capital lmprovements in a timely manner. Projects within
neighborhood areas are combined to create a single project that addresses the neighborhood
needs for infrastructure upgrades, traffic flow, enhancements, etc. This comprehensive
approach minimizes disruptions and generates costs savings. To forward this on-going
implementation effort, the City has entered into agreements with various firms for program
management, architectural, engineering and other relevant professional services, as well as
awarding contracts for construction.
Sbfi review for accuracy of estimates,
signdf by impacled depb., etc. and
prepares preliminary pdoritizaton
Manager Publishes Proposed Budget
Documentsr Operating Budget. Capital Budget and CIP
Capital Budget Adopted at second budget
hearing
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FY 2017118 Proposed Capital Budget
Page 3
ln addition, several other departments provide management of some specialized projects. For
example, Public Works provides construction management for environmental projects and some
utility projects; and Parks and Recreation provides management of some landscaping projects.
Attachment A provided for your review includes an overview of available funding by source as
well as funding requests for new and existing projects. The funding recommendations in the
proposed FY 2017118 Capital Budget are based on the City Commission's priorities and needs
identified by various City departments.
RENEWAL AND REPLACEMENT PROJECTS
Prior to FY 2004/05, the City made significant investment in the routine maintenance of its
assets as well as funding major capital projects, bringing on line miles of sidewalks and curbing;
additional streetlights; new parks and park facilities, new Fire station facilities, etc. However,
maintenance of the capital investments competed with general fund services and routine
maintenance, with the result that funding levels did not provide for major Capital Renewal and
Replacement (CRR) projects. As a result, these projects often were deferred many years
beyond the useful life of the capital component requiring replacement or renewal, in some cases
untilthe point where an entire capital project was required for major improvements.
To ensure that renewal and replacement of General Fund assets are funded and addressed
when needed, in FY 2004/05, the City of Miami Beach established a dedicated millage for
renewal and replacement funding to be used for capital projects that extend the useful life of the
City's General Fund assets to be used exclusivelv to provide for renewal and replacement of
capital items related to our facilities and infrastructure over and above routine maintenance. The
following restrictions regarding the fund were established at the time that the dedicated funding
was created:
. Projects must meet the following criteria for funding:o Projects that extend the useful life of a City of Miami Beach general fund asset by at
least 5 years with a threshold value of at least $25,000; for example the replacement
a major component of the asset such as roofs, HVAC systems, electrical systems,
fire alarm systems, sprinkler systems that due to significant deterioration would
constrain the remaining useful life of the asset, ORo Projects that significantly reduce future maintenance cost over the remaining life of
the asset providing for a reduction in future maintenance costs that are greater than
the cost of the project.
o The Mayor and Commission may authorize additional uses of the funds for unforeseen
or unanticipated events affecting life, health, property or public safety subject to a five-
sevenths (Sff)vote.
. Appropriation of project specific expenditures from the General Fund Capital Renewal
and Replacement Fund shall be included in the Cig Manager's annual proposed budget,
to be approved by the Mayor and City Commission annually during the City's second
public hearing on the budget.o lnterest earnings that accrue in the General Fund Capital Renewal and Replacement
Fund shall be included in the appropriation for the Fund in the following fiscal year.. Changes among project specific appropriations may be authorized by the City Manager
to the extent that no new projects be added and the total annual allocation is not
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FY 2017118 Proposed Capital Budget
Page 4
exceeded.. During a fiscal year, changes to the total allocation and changes to the list of projects to
be funded from the General Fund Capital Renewal and Replacement Fund shall require
prior approval and authorization by a majority of the City Commission. Excess project
specific appropriations not required will be available for re-appropriation the following
year.
. P0ect specific appropriations that are not expended in a given fiscal year shall remain
in the General Fund Capital Renewal and Replacement Fund for the life of the project
At the same time, the City established a systematic approach to identifiT renewal and
replacement needs. City facilities are inspected at least once every five years to determine
current renewal and replacement needs as well as projected replacement dates for all of the
major Building components. A Facility Condition lndex Rating (FCl) is assigned to each facility
based on the total value of existing requirements divided by the current replacement value of
the building.
Based on industry standards ratings are assigned as follows:
o 0.00 to 0.10 Excellento 0.11 to 0.20 Good. 0.21to 0.30 Fair. Greater than 0.31 Poor
The current dedicated millage of 0.0235 mills (as of FY 2016117) is estimated to generate
$708,000 for the General Fund Capital Renewal and Replacement Fund based on a preliminary
7.5 percent increase in property values. This amount will be updated once final property values
are received from the Property Appraiser on July 1't.
ln FY 2017118, $2,172,048 is available for General Fund renewal and replacement projects, as
compared to $5,41 1,077 requested in projects. At this time, ten projects totaling $1 ,972,010, are
recommended, with the remaining amount of 200,038 set aside for unforeseen needs during FY
2017t18.
General Fund Renewal and Replacement
Available Funding
Project Requests
Recommended Projects
Contingency
Remaining Available Balance
2,',172,048
5,411,077
1,972,010
200,038
The General Fund Renewal and Replacement recommended projects for FY 2017118 are listed
below in priority order and are recommended by Staff for funding due to their Priority 1 Deferred
Maintenance needs. The remaining project requests are not critical at this time.
o Police Station Backup Chiller Replacement - $80,000. Storage Tank Replacement - $200,000 in FY 2017118 and an additional $200,000 is
proposed as programmed in FY 2018/19 for a total of $400,000 for the project.o Scott Rakow Youth Center Emergency Generator - $500,000. Historic City Hall HVAC Fresh Air Unit Humidity Control- $50,000
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FY 2017118 Proposed Capital Budget
Page 5
. Scott Rakow Community Center Aluminum Windows Renewal - $700,000. Historic City Hall Pressure Booster Pump-Duplex 5 HP Renewal- $53,306. North Shore Park Youth Center Replacement of fuC Units - $90,000. South Shore Community Center Fire Alarm System Renewal - $112,086o Police Station Replace Domestic Water Pump - $35,000. Historic City Hall Fire Alarm System Renewal - $151,618
The funds listed below also have recommended renewal and replacement projects and are
anticipated to have sufficient available funding for the projects.
. RDA Fund - Capital Renewal and Replacement > $25,000: three projects totaling
$2,138,000o Parking Fund - Capital Renewal and Replacement > $25,000: five projects totaling
$2,848,806. Water/Sewer/Stormwater Funds - Capital Renewal and Replacement > $25,000: three
projects totaling $257,21 1. 7th Street Garage - Capital Renewal and Replacement > $25,000: two projects totaling
$230,000. Property Management Fund - Capital Renewal and Replacement > $25,000: two
projects totaling $295,000
INFORMATION & COMMUNICATIONS TECHNOLOGY PROJECTS
Since FY 2005/06, the adopted work plan and budget for the General Fund has included
funding specifically for lnformation & Communications Technology Projects. Each year,
departments propose projects which are then reviewed and prioritized by the lT Steering
Committee, which is comprised of the Assistant City Managers, the Chief Financial Officer, the
Fire and Police Chiefs, the lT Director, and the Budget Director.
Funding for the FY 2017118 proposed projects total $207,000 and is funded by the lnformation &
Communications Technology Fund Balance. Below is a summary of the proposed projects.
MiMo on the Beach Website Miqration ($37.000): Funding would be used to complete a
website update to include architectural styles other than MiMo, thereby removing static
outdated information on the City's webpage.
Practice Manaqement Software ($50.000): Funding would be used to purchase a
practice-specific case and document management software to organize case and matter
information, streamline processes and facilitate automation in law practices within the
Office of the District Attorney.
Public Safetu Staffinq Proqram ($120.000): Funding would be used to upgrade current
software which is at the end of its life to support current staffing methods and provide
advanced reporting for the Fire and Police departments.
CONVENTION CENTER
Since the mid-1950s, the convention center, originally known as the Miami Beach Exhibition
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FY 2017118 Proposed Capital Budget
Page 6
Hall, was the commercial center of the city. Over time as the center grew, the surrounding area
developed to include City Hall, a botanical garden, the Holocaust Memorial, Lincoln Road, and
the New World Symphony building designed by world-renowned architect Frank Gehry. Today,
the center hosts internationally acclaimed trade shows such Art Basel Miami Beach and Maison
& Objet.
Through a combination of municipal and county bonds, the center has been redesigned as a
state-of-the-art facility that will continue as a "Gateway to the Americas" attracting new
international and national events and conventions. ln addition to the renovation and 270,000 SF
expansion of the existing building, the project scope includes the transformation of the existing
5.8-acre parking lot into a public park, additional park areas along the Collins Canal, renovation
of the Carl Fisher Clubhouse, underground utilities, and streetscape improvements in the
immediate vicinity.
Funding for the renovation of the Convention Center is as follows:
o County G.O. Bonds: $54.4 million. 1o/o Resort Tax Bonds: $216.6 milliono RDA Bonds: $267.5 million. Parking Bonds: $64.80 million
Construction commenced in December 2015 and completion it is scheduled for completion in
August 2018.
CITY CENTER RDA
The 332-acre City Center/Historic Convention Village Redevelopment and Revitalization Area
(CC/HCVRRA or City Center) was established in 1993, in order to provide the funding
mechanism to foster the development of new convention hotel development within proximity of
the Miami Beach Convention Center and to establish the necessary linkages between the City's
many core area civic, cultural and entertainment uses in order to create the fabric of a true
urban downtown.
ln January of 2015, the City of Miami Beach and Miami-Dade County agreed to extend the RDA
until 2044 to provide funding for the renovation of the Convention Center as well as various
operating expenditures. The RDA extension agreement eliminated funding for new capital
projects in the District and stipulated that the net surplus funds after operating expenses are to
be used to cover debt service associated with the Convention Center bonds.
QUALITY OF LIFE FUNDS
Quality of Life funding is provided by the 1 percent Resort Tax on room rents, which was
approved by referendum on November 3, 1992. This additional tax became effective on October
1, 1996. As part of the FY 2013114 budget adoption, a fifth category for Transportation was
created from the Quality of Life resort tax funds in addition to the existing allocations for arts and
tourism-related capital projects in North, Mid, and South Beach.
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FY 2017118 Proposed Capital Budget
Page 7
Prior to FY 2014115, 50o/o of the third penny of Resort Tax funded the five categories above and
50% funded debt service on RDA bonds as a supplemental pledge until RDA funds became
available as taxable values increased over time. During FY 2014115 the resort tax pledge from
the RDA bonds was released resulting in an additional $6.1 million becoming available for
funding the five Quality of Life categories.
During FY 2014115 the allocations were revised to provide additional funding for Transportation
(45Yo) to increase the capacity of the trolley system and provide additional funding for capital in
North (15%), Mid (15o/o), and South Beach (15Yo). The allocation for Arts remained at 10%.
For the FY 2017118 proposed budget, the estimated allocations for each category are as shown
below. These allocations will be finalized as the Resort Tax projections are further refined over
the next few months.
North Beach - Capital
Mid Beach - Capital
South Beach - Capital
Arts
Transportation
For FY 2017118, the proposed capital projects recommended for funding are listed below.
Qualitv of Life - North Beach. North Shore Park & Youth Center Restroom Addition - $591,000o Normandy lsle Park Pool Renovations and New Pool Playground - $375,000. Lifeguard Stand Replacements - $159,600o North Shore Park & Youth Tennis Center Proshop/Office Area Expansion - $1 15,000
Qualitv of Life - Mid Beach. Maurice Gibb Park Redesign - $1,973,482. Lifeguard Stand Replacements - $159,600
Qualitu of Life - South Beacho Flamingo Park - $1,090,000. Lifeguard Stand Replacements - $478,800e Alton Road Fountain at 20s Street- $279,000
PEOPLE'S TRANSPORTATION PLAN (PTP) FUNDS
The People's Transportation Plan (PTP) is a half-penny transportation surtax that was
ovenvhelmingly approved by Miami-Dade Coun$ voters in November 2002. The Ordinance
creating the half-penny transportation surtax calls for 20 percent of surtax proceeds to be
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FY 2017118 Proposed Capital Budget
Page 8
distributed directly to municipalities on a pro rata basis for use on local transportation and transit
projects. Municipalities must apply at least 20 percent of their share of surtax proceeds toward
transit uses. All new revenue in this fund is dedicated to trolley operations
For FY 2017118, the proposed capital projects recommended for funding from fund balance are
listed below.. Signal lnstallation on Alton Road and 4th Street - $580,000. Royal Palm Neighborhood Greenway (between 34th Street and 42nd Street) - $430,000o Euclid Avenue Between 17th and Sth Streets (Bike Lane) - $404,000o Meridian Avenue Protected Bicycle Lanes - $250,000
PAY-AS.YOU-GO (PAYGO) FUN DS
PAYGO funds are funded by the General Fund at $2.4 million annually. Funding levels have
been as high as $7.5 million in the past. These funds help ensure adequate on-going
reinvestment in the City's capital plant and equipment. PAYGO funding can be used for any
general government purpose and is the most flexible funding source in the Capital Budget.
For FY 2017118, the proposed capital projects recommended for funding are listed below.o Flamingo Park - $1,090,000r Brittany Bay Park Overlooks and Living Shoreline - $772,000. Maurice Gibb Park Redesign - $550,000
New funding requests for PAYGO in the Capital lmprovement Program include $73.7 million in
unfunded requests for Above Ground work which includes the following projects:. West Avenue - $6,112,000 (non-above ground work awarded in FY 2016117 per
Resolution 201 7 -297 7 2). 11th Street Flamingo Neighborhood lmprovements - $1,059,000 (non-above ground
work awarded in FY 2016117 per Resolution 2017-29837). La Gorce Neighborhood lmprovement - $7,500,000o Middle North Bay Road & Mount Sinai Stormwater Pump Station - $5,400,000. North Shore Neighborhood lmprovement - $10,000,000. City Center- $11,200,000. Flamingo Neighborhood - $20,000,000. Nautilus Neighborhood lmprovements - $5,000,000
OTHER FUNDING SOURCES
The proposed FY 2017118 Capital Budget also recommends the following projects from various
funding sources as shown below.
o Transportation Fund
Bayshore Neighborhood Traffic Calming Phase 1A - $378,075
Nautilus Neighborhood Traffic Calming/ Complete Streets - Phase I - $594,068
Venetian Causeway lnternally llluminated (LED) Crosswalks - $180,000
. Community Development Block Grant
22
FY 2017118 Proposed Capital Budget
Page 9
Neptune Apartments - $320,000
Madeline Village - $195,426
. 7th Street Garage
7th Street Parking Garage Upgrade Lighting (LED) - $200,000 (CRR Project)
7th Street Parking Garage Vestibule Roof Top Renewal - $30,000 ((CRR Project)
P23 - New Garage - 1623 West Avenue - lntercept Garage - $1,169,500
. Art in Public Places
Art ln Public Places Miami Beach Convention Center - $470,000
Art in Public Places Flamingo Park Project - $194,000
Fire Station 2 - Miami Dade County AiPP - $95,334
Art in Public Places Lummus Park - $116,000
Parking lmpact Fees
72nd Street Park and Parking Structure - Garage Component (North Beach) -
$300,000
P55 - New Garage at 2660 Collins Avenue (Mid Beach) - $1,406,270
P23 - New Garage at 1623 West Avenue - lntercept Garage (South Beach) -
$3,080,077
. Concurrency Mitigation Fund
Shared-Use Path Along Alton Road from Chase Avenue to North Michigan
Avenue - $418,000 programmed in FY 2019120
lntelligent Transportation and Smart Parking System - $5,555,000
o HOME Grant
Madeline Village - $316,448
. Capital Projects Financed by Other Funds - 8701 Collins Avenue Development
Agreement
North Shore Open Space Park Redevelopment - $ 4,310,000
North Shore Beach Neighborhood Parks Restroom Renovations - $190,000
. 2001Gulf Breeze - Normandy Golf Course Bonds
Normandy Shores Golf Club A/C and Kitchen Refrigeration Replacement -
$50,000
Normandy Shores Golf Club Restroom Restroom Roof Replacement - $35,000
o Water & Sewer Line of Credit
Water Meter Replacement Program - $250,000
La Gorce Neighborhood lmprovement - $6,520,374
Water and Sewer Lines on Venetian Bridge - 1,000,000
Waste Water Pump Stations Rehabilitations - $1,000,000
Scada and PLC Replacement for Water, Wastewater, and Stormwater Pumping
Stations - $1 ,512,500
. Water & Sewer lmpact Fees
Pump Station 27 Replacement of Fuel Storage Tank - $59,428
23
FY 2017118 Proposed Capital Budget
Page 10
Pump Station 28 Replacement of Fuel Storage Tank - $108,623
Pump Station 29 Replacement of Fuel Storage Tank - $89,160
RDA Garages
16th Street Parking Garage Fire Sprinkler Renewal- $300,000
16th Street Parking Garage Renewal of Pedestrian Coating in Stairways -
$30,000
16th Street Parking Garage Roof and Parking Deck Coating - $1,808,000
Parking Operations
P23 - New Garage - 1623 West Avenue - lnterceptor Garage - $1,678,995
Parking Garage at Parking Lot P16- 13th Street & Collins Avenue - $6,169,000
Lighting Enhancement in City Parking Lots - $250,000
12th Street Parking Garage Upgrade lighting (LED) - $64,000 (CRR Project)
13th Street Parking Garage Upgrade lighting (LED) - $86,000 (CRR Project)
42nd Street Parking Garage Upgrade lighting (LED) - $200,000 (CRR Project)
12th Street Parking Garage Roof and Parking Deck Coating - $598,806 (CRR
Project)
1755 Meridian Parking Garage Roof and Parking Deck Coating - $t,900,000
(CRR Project)
Convention Center Garage Parking
$464,740
2015 Parking Bonds - Convention Center
Convention Center Garage Parking
$185,260
Property Management Fund
Propefi Management Facility New
$250,000 (CRR Project)
Gated Revenue Control Equipment -
Gated Revenue Control Equipment
Property Management Facility Carpentry Shop Dust Control System - $45,000
(CRR Project)
. Communications Fund
Locally Funded Agreement for Fiber Communications lnstallation along Alton
Road (Michigan Avenue to 63'd Street) - $1O2,OOO
Public Safety Radio & Viper System - $2,100,000
During the FY 2016117 Capital budget development process, Commission approved the
following funding scenario for the replacement of the Public Safety Radio & Viper System.
500kw Generator and Transfer Switch -
Funding Sources:
Renewal and Replacement
Pay-Go
Quality of life (3 Districts)
ff / Technology (l-I Steering)
20't7 2018 2019
1,500,000 1,500,000300,000 300,000700,000 700,000250,000 250,000
2020 2021 Total
1,500,000 1,500,000 6,000,000300,000 300,000 1,200,000700,000 700,000 2,800,000250,000 250,000 1,000,000
2,750,000 2,750,000 1 1,000,000
City wide - Fund balance at 9-30-2016 500,000.00
-6656d:6d"'-.?so-r6d'-tdoooo-
The estimated cost of replacement has now increased from $10.1 million to $16 million. lt is
24
FY 2017118 Proposed Capital Budget
Page 11
recommended that the initial $2.1 million, which will fund ten percent of the Public Safety Radio
project ($1.6 million) and $500,000 of the VIPER 911 system, be initialty funded from the lT
Communications Fund and the remainder to be funded via potential General Obligation Bond or
loan specifically for this project.
CONGLUSION
The City administration recommends the proposed FY 2017118 capital projects and the funding
recommendations in the proposed FY 2017118 Capital Budget are based on the City
Commission's priorities and needs identified by various City departments. The final FY 2017118
Capital Budget and FY 2017118-2021122 Capital lmprovement Program will be adopted at the
second public hearing in September.
JLM/CGR
Attachment A - Proposed FY18 Capital Budget Prioritization
25
CITY OF MIAMIBEACH
PROPOSED FY 20'18-2022 CAPITAL IMPROVEMENT PROGRAM
Adopted
FY 2016117
Amendments
FY 20161'.t7
Proposed
Programmed
FY 2018/19
Proposed
Programmed
FY 2019/20
Proposed
Programmed
FY 2020t21
Proposed
Programmed
FY 2021t22
Proposed
FY 2017t18
Programmed
FY 20'.t7118
New Requests
FY 20171'.t8
- rvrvvvrwv
Building Reserve Available Balance
FY18 Proiected Revenue
1,152,143
106 Available Balance
'l
Priority 2 - Recommended based on
asset life, not condition
Fire Station #3 tchen Renewal
95,000 815,299 5,41
125 Available Balance
Revenue
2,267,010
- 515,426
131 Available Balanc(
Page 1 of 6
Available Balance
26
CITY OF MIAMIBEACH
PROPOSED FY 2018-2022 CAPITAL IMPROVEMENT PROGRAM
Adopted Amendments Programmed New Requests
FY 2016t17 FY 2016t17 FY 2017118 FY 2017t18
Proposed
FY 2017t18
Proposed
Programmed
FY 2018/19
Proposed
Programmed
FY 2019t20
Proposed
Programmed
FY 2020t2',1
Proposed
Programmed
FY 2021t22
142 Available
FY18
875,334
155 Available
155 Available
- 1623 West Avenue -
155 Available
Available Balance
158 Available
Lincoln Road
Lincoln Road
Avenue to Lenox Avenue - Refurbishment of Lincoln Road Pedestrian
Avenue to Collins Avenue -
165 Available
FY1 8
Revenue
Page 2 of 6
Available Balance
27
CITY OF MIAMIBEACH
PROPOSED FY 2018-2022 CAPITAL IMPROVEMENT PROGRAM
70
71
-t5
74
27480
Prior Years
Adopted
FY 2016t17
Amendments Programmed
FY 20',16117 FY 2017t18
New Requests
FY 2017t18
3,175,000 r,664,000
187 Available
Remaining Available Balance
Proposed Proposed
Programmed Programmed
FY 2018/'t9 FY 2019t20
Programmed Programmed
FY 2020t21 FY 2021t22
Proposed
FY 2017t18
301 Available Balance
85
vb
98
Garden Manor
60177
104 555 17th Street
105 Pocket Park at 20th Street and Sunset Drive
68730 106 Police Station Renovation
Parks and Recreation Enhancements
107
128
129
261 50
130
Page 3 of 628
CITY OF MIAMIBEACH
PROPOSED FY 2018.2022 CAPITAL IMPROVEMENT PROGRAM
Adopted
FY 20161',t7
Amendments
FY 2016t17
Programmed
FY 2017t18
New Requests
FY 20',t7t'.tB
Proposed
FY 2017t18
Proposed
Programmed
FY 2018/19
Proposed
Programmed
FY 2019t20
Proposed
Programmed
FY 2020121
Proposed
Programmed
FY 2021t22
20021
20101
201 50
20161
Source
144
134
136
139
140
142
lndian Creek Pedestrian
North Shore Ooen Beach Maintenance F
Seawall-lndian
Prior Years
1,732,620
FY1
39,075,000 r9,088,000
302 Available Balance
Available Balance
Final FYl8 CSL
305 Available
201 98
4,642,000
307 Available Balance
1,048,000 1,048,0003,217,080
Page 4 of 6
Available Balance
Final FY18 Resort Tax
9,747,000
29
CITY OF MIAMIBEACH
PROPOSED FY 2018.2022 CAPITAL IMPROVEMENT PROGRAM
Adopted Amendments Programmed New Requests
FY 2016t17 FY 20',t61'.17 FY 2017t18 FY 2017118
Proposed
FY 2017t18
Proposed
Programmed
FY 2018/19
Proposed
Programmed
FY 20'.t9t20
Proposed
Programmed
FY 2020t21
Proposed
Programmed
FY 202',U22
381 Available
FY1 8
384 Available
Available Balance
$50 million Line of Credit
422 Avallable
in #'136. #'194
58,600,000
429 Available Balance
463 Available
Page 5 of 630
CITY OF MIAMIBEACH
PROPOSED FY 2018-2022 CAPITAL IMPROVEMENT PROGRAM
Adopted
FY 2016t17
Amendments Programmed New Requests
FY 2017t18
Proposed
FY 2017t18
Proposed
Programmed
FY 20',t8t19
Proposed
Programmed
FY 2019t20
Proposed Proposed
Programmed Programmed
227 Convention Center
228 P55 - New
lntermodal -
North Beach
Gated
2660 Collins Avenue
Tuttle
Prior Years
2,500,000
FY 2016t17 FY 20'.t7t'.t8 FY 2020t2',1 FY 2021t22
9,300,000 800,000
480 Available
Available Balance
New 500kw Generator and Transfer Switch
Dust Control
520 Available Balance
Available Balance
234 Locally Funded Agreement for Fiber
134
lnstallation along Alton Road (Michigan Avenue to 63rd
550 Available
Available Balance
GO Bond Funding
Page 6 of 631
I
TEM
Fo
U
R
32
MIAMIBEACH
City of Miomi Beoch, ,l700 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMITTEE MEMORANDUM
TC: Members of the Finance & Citywide
FROM: Jimmy L. Morales, City Manager
DATE: June 16,2017
SUBIECT
GROUP FOR THE ISSUANCE OF A PUBLIC PRIVATE PARTNERSHIP
REQUEST FOR PROPOSALS (RFP) TO DEVELOP THE BARCLAY
PLAZA APARTMENTS AS WORKFORCE HOUSING.
ADMINISTRATION RECOMMENDATION
The Administration recommends having the discussion.
BACKGROUND
At its January 25, 2017 Workforce/Affordable Housing Workshop, the City Commission was
presented with a variety of issues associated with the Barclay Plaza Apartments workforce
housing project that required greater Commission direction in order to prepare the development
Request For Proposals (RFP). As a reminder, the City has retained Concourse Group as its
Public/Private Partnership (P3) consultant. Concourse Group is currently undertaking a financial
analysis of the site in anticipation of the RFP process. The Finance and Citywide Projects
Committee undertook the discussion of these parameters at its March 31, 2017 meeting.
However, the Committee requested additional information regarding the opinions of City
employees as it relates to workforce housing and its desirability with regards to unit size and
amenities.
The Administration undertook an employee survey to gauge the opinion of its employee
workforce as to a variety of issues associated with workforce housing. Below you will find a
summary of the key findings of this survey based on 329 responses.
Seventy (70) percent of respondents said they would take advantage of workforce housing
developed by the City. The vast majority of these respondents worked in non-public safety
departments.
From a household income perspective,52o/o of respondents had household incomes up to 140
percent of Area Median lncome (AMl) qualifying them economically for tenancy in the Barclay
Plaza Apartments, the City's project targeted for development as workforce housing via a
Public/Private Partnership (P3). As a group,610/o of respondents (174) are paying up to a third
of their household income for household costs. Fortythree respondents, or 15olo, were spending
more than 5Oo/o of their income on housing costs.
33
Committee Memorandum - P3 Recommendations for the Barclay Plaza Apartments - June 16,2017
From a unit size perspective, the greatest demand is for two-bedroom units as 4Oo/o (116)
respondents selected this unit configuration as needed to accommodate their household. This
was followed by 30% (88) of respondents who said they need a three-bedroom unit to
accommodate their household. Eighteen percent (52) respondents said they needed a one-
bedroom unit, nine percent (26) said they need a four-bedroom unit, and two percent (5) needed
five or more bedrooms. Only six respondents or two percent said they needed a studio.
Therefore, as we move forward with the development of a Request For Proposals (RFP) for the
Barclay Plaza Apartments development, staff recommends that the following minimum unit
configuration be included:o Studios - 2o One-bedroom - 16o Two-bedroom - 6o Three-bedroom - 2
Almost 68% (200) of respondents said they needed parking for two or more vehicles for their
household. Thirty percent (87) needed one parking space. Four percent (11) of respondents
said they needed parking for four or more vehicles.
ln terms amenities, parking and laundry facilities were the two most popular amenities cited by
80Yo (234) of respondents. This was followed by on-site security tor 32o/o (92) of respondents
and guest parking and a location close to shopping were prioritized by 85 respondents. ln
decreasing order, the respondents also liked the following amenities:o Gym/exercise room (50)o Storage facilities (50)o Pool (47). Easy access to transportation (30)o Conveniently located restaurants (17). Community recreation room (15)
Staff proposes including this survey data in the RFP so that potential developers can adequately
gauge tenant needs with regards to onsite amenities.
Prospective public/private partners for this project will need to demonstrate sufficient past
experience in developing projects of this size and scope by submitting examples of their past
development projects including design, construction, financing and management experience.
Prospective P3 partners must also demonstrate the financial capacity to fully finance the project
they envision for the Barclay Plaza Apartments site. At a minimum, this will include the
rehabilitation of the existing building to ensure its historic preservation and may possibly include
the construction of an accessory building (to maximize site development) on the site's existing
parking lot (located to the west) should this be part of their proposal.
ln terms of evaluating proposals based on financial consideration, staff recommends that the
following factors be used for evaluative purposes in the issuance of the RFP and subsequent
evaluation of proposal received:o The number and configuration of units to be rehabilitated/developed. The amount of rent proposed to be charged (with lower rents being preferred)o The type and availability of on-site amenities (with priority to those identified via the
employee survey). The amount of revenue being offered to the City for developmenUmanagement rights
34
Committee Memorandum - P3 Recommendations for the Barclay Plaza Apartments - June 16,2017
Attached herein, please find the neighborhood analysis compiled by the Concourse Group. This
analysis includes many of the informational elements that will be important as we proceed to
issuing a Request For Proposals for a Public/Private Partner to finance, develop and manage
the Barclay Plaza rehabilitation for use as workforce housing benefiting educators, municipal
workers and public safety personnel.
RECOMMENDATIONS
The Administration is seeking direction as to the amenities that should be prioritized for inclusion in
the Request For Proposals (RFP), the minimum number of units being sought, and the financial
evaluation criteria for selection consideration for the Barclay Plaza Apartments. The Administration
recommends the following factors be included in the RFP:
) The following minimum unit configuration:
. Studios - 2
. One-bedroom - 16
. Two-bedroom - 6
Three-bedroom -2
) lncluding this survey data in the RFP so that potential developers can adequately gauge tenant
needs with regards to onsite amenities.
) Prospective public/private partners for this project will need to demonstrate sufficient past
experience in developing projects of this size and scope by submitting examples of their past
development projects including design, construction, financing and management experience.
Prospective P3 partners must also demonstrate the financial capacity to fully finance the project
they envision for the Barclay Plaza Apartments site.
) The following factors will be used for evaluative purposes in the issuance of the RFP and
subsequent evaluation of proposal received:. The number and configuration of units to be rehabilitated/developed with greater
points awarded to the applicant that meets the minimum unit configuration noted above and
proposes the most additional units;. The amount of rent proposed to be charged (with lower charged rents being
awarded greater points during applicant evaluation);
. The type and availability of on-site amenities (with greater points awarded to those
who provide the amenities identified via the employee survey delineated and
prioritized above); and. The amount of revenue being offered to the City for developmenUmanagement
rights with greater points awarded for higher revenue sharing with the City.
F:\neig\Homeless\CHILDREN\$ALL\Commission Commiftees\Finance Committee\2o171Barclay Direction for P3 Consultant
Committee 0519201 7.doc
JLM/KGB/MLRY
35
Committee Memorandum - P3 Recommendations for the Barclay Plaza Apartments - June 16,2017
. The amount of revenue being offered to the City for developmenumanagement rights
Attached herein, please find the neighborhood analysis compiled by the Concourse Group. This
analysis includes many of the informational elements that will be important as we proceed to
issuing a Request For Proposals for a Public/Private Partner to finance, develop and manage
the Barclay Plaza rehabilitation for use as workforce housing benefiting educators, municipal
workers and public safety personnel.
RECOMMENDATIONS
The Administration is seeking direction as to the amenities that should be prioritized for inclusion in
the Request For Proposals (RFP), the minimum number of units being sought, and the financial
evaluation criteria for selection consideration for the Barclay Plaza Apartments. The Administration
recommends the following factors be included in the RFP:
) The following minimum unit configuration:
. Studios - 2
. One-bedroom - 16
. Two-bedroom - 6
Three-bedroom - 2
) lncluding this survey data in the RFP so that potential developers can adequately gauge tenant
needs with regards to onsite amenities.
experience in developing projects of this size and scope by submitting examples of their past
development projects including design, construction, financing and management experience.
Prospective P3 partners must also demonstrate the financial capacity to fully finance the project
they envision for the Barclay Plaza Apartments site.
subsequent evaluation of proposal received:
. The number and configuration of units to be rehabilitated/developed
. The amount of rent proposed to be charged (with lower rents being preferred)
. The type and availability of on-site amenities (with priority to those identified via the
employee survey)
. The amount of revenue being offered to the City for developmenUmanagement rights
F:\neig\Homeless\CHILDREN\$ALL\Commission Committees\Finance Committee\20'17\Barclay Direction for P3 Consultant
Committee 05'l 9201 7.doc
JLM/KGB/MLR/
36
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OFFICE OF THE CITY MANAGER
Members of the Finance and Cit
Jimmy L. Morales, City Manager
DATE: June 16,2017
SUBJECT: Discussion Regarding Washi Avenue Parking And Workforce Housing
Options At 13th Street And Collins Avenue (P-16)
On May 17,2017, the Mayor and City Commission were presented with several alternatives for
the development of parking garages in the vicinity of Washington Avenue. The alternatives
explored included, among others, the development of Municipal Parking Lot No. P16 (P16)
located at the southwest corner of the intersection of 13th Street and Collins Avenue.
The Mayor and City Commission expressed interest in pursuing the development of P16 and
provided recommendations as outlined below. The Commission also referred this item to the
Finance and Citywide Projects Committee, requesting that a financial analysis be completed on
the selected options to account for revenues from workforce housing, retail and parking.
The Commission recommended exploring the following parking garage layout options available
for this site:
Option 1 Parking garage only within allowable maximum height of 55 feet:
. Total gross area of approximately 85,000 square feet (SF)
. Net gain of 167 new parking spaces (220 total)
. Six (6) floors with open roof parking (55' height)
o Variances for setbacks and the omission of ground level liner are required
Option 2 Parking garage with ground floor retailwith a height variance to 75 feet:
. Total gross area of approximately 104,000 SF
. Approximately 5,000 SF of ground floor retail
o Net gain of 192 new parking spaces (245 total)
. Seven (7) floors with open roof parking
o Variances for height and setbacks are required
Option 3 Parking garage with ground floor retail and top floor workforce housing with a
height variance to 75 feet:
o Total gross area of approximately 104,000 SF
. Approximately 5,000 SF of ground floor retail
. Net gain of 154 new parking spaces (207 total)
. Approximately 18,000 gross SF of workforce housing yielding 14,000 SF of
livable space; this equates to approximately twenty three (23), 600 SF, one-
bedroom units.
. Seven (7) floors with roof level workforce housing units
c Variances for height and setbacks are required
EE MEMORANDUM
TO:
FROM:
74
Revenue from parking, retail, and workforce housing has been estimated as follows:
r Revenue from Parkinq Spaces: Estimated gross revenue varies per option dependent
on the number of available spaces. For the three options, gross revenue averages
approximately $2,390 to $2,590 per space, or $536,000 to $585,000 annually. Estimated
gross revenue per option is detailed in Exhibit A. Revenue information was provided by
the Parking Department.
o Revenue from Ground Floor Retail: lt is anticipated that the allocated 5,000 SF of retail
space would be rented via a triple net lease which in turn will provide an annual gross
return of $62 to $75 per SF. Thus, gross revenue ranging from $258,750 to $310,500 is
anticipated annually from leasing the proposed retail area. Revenue information was
provided by Real Estate, Housing and Community Development.o Revenue from Workforce Housinq Units: lt is projected that rent based on the Area
Median lncome (AMl) will be at a rate of $2.80 per SF, or an approximate gross annual
revenue of $470,400. Revenue information was based on the Barclay Plaza
Neighborhood Analysis (Exhibit B) prepared by The Concourse Group for Community
Services.
It should be noted that there is no funding currently programed for the estimated cost of the
retail and workforce housing options.
The attached table (Exhibit A) reflects the cost analysis of various options for the Municipal
Parking Lot No. P16.
CONCLUSION
Staff is requesting direction on proceeding based on the three (3) options presented.
ATTACHMENTS:
Exhibit A - Parking and Workforce Housing Options for Municipal Parking Lot No. P16
Exhibit B - Barclay Plaza Neighborhood Analysis
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MIAMIBEACH
City of Miomi Beqch, ,l700 Convention Center Drive, Miomi Beoch, Florido 33.l39, www.miomibeochfl.gov
OMM E MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
POWERED BY 1OO% RENEWABLE
BACKGROUND
On May 17, 2017, the Mayor and City Commission referred a discussion to the Sustainability
and Resiliency Committee (SRC) regarding a commitment to ensure that all government
buildings will be powered by 100o/o renewable electricity. This item was sponsored by
Commissioner Kristen Rosen Gonzalez.
ANALYSIS
According to the U.S. Energy lnformation Administration (ElA), about 4.08 trillion kilowatt-hours
(kwh) of electricity were generated at power plants in the United States in 2016. About 65%
was derived from fossil fuels (coal, natural gas, petroleum, and other gases), about 2Oo/o from
nuclear energy, and about 15% from clean or renewable energy sources.
More than 60 U.S. cities have committed to powering their communities with lO}o/o clean
energy, including large cities like San Diego (CA) and small towns like Abita Springs (LA).
Several cities, such as Aspen (CO), Greensburg (KS), and Burlington (W), have already
achieved this goal using hydroelectric, solar, wind power, and biogas. Today they are powered
entirely with renewable energy sources.
Other cities are working toward this goal by exploring clean sources of energy to power
municipal buildings first. The City of Chicago (lL) has committed to having all government
buildings powered with 100% renewable electricity by 2025. To meet its commitment, Chicago
will use a combination of renewable energy certificates (RECs), utility-supplied renewable
energy, and on-site generation, with initial purchases set to begin in 2018 and 2019. RECs, also
known as Green tags, Renewable Energy Credits, Renewable Electricity Certificates,
or Tradable Renewable Certificates are tradable, non-tangible energy commodities that certify 1
MWh of electricity was generated from an eligible renewable energy resource and was fed into
the grid.
Similarly, the City of Atlanta (GA) recently adopted a resolution committing to have all city
buildings run on clean energy by 2025 and the remainder of the community by 2035. The
Atlanta's Office of Sustainability will develop a plan for these targets to include interim
milestones, budget estimates, equity metrics, estimated financial impacts, financing impacts,
financing mechanisms, and the percentage of clean energy that shall be locally and
Finance and Citywide Projects
Jimmy L. Morales, City Manager
June 16,2017
DISCUSSION ON HAVING MIAMI
GOVERNMENT BUILDINGS WtLL
ELECTRICITY.
COMMIT TO ENSURING THAT ALL
108
distributively generated. Once the plan is completed, their office will be requesting funds as part
of the city's annual budgeting process for the implementation of this policy.
The City of Las Vegas (NV) began powering its municipal buildings and operations with 100
percent clean electricity in 2016. Approximately 120 buildings and over 50,000 streetlights,
traffic signals, parks, recreation centers run on renewable energy sources. The power flows
from a mix of solar panels and hydroelectric turbines including the Hoover Dam. The use of
renewables, plus other implemented energy efficiency measures, is estimated to save the city
roughly $5 million per year.
On May 17, 2017, the Mayor and City Commission passed a resolution supporting the Sierra
Club's Ready for 100% Campaign, which challenges 100 cities across the United States to set a
target of 100% clean energy, and urging the 2017 U.S. Conference of Mayors participants to
commit to 100% renewable energy. That same day the Mayor and City Commission also
discussed having Miami Beach commit to ensuring that all government buildings will be
powered by 100% renewable electricity, resulting in a dual referral to the Sustainability and
Resiliency Committee and the Finance and Citywide Projects Committee.
ln 2015, the city consumed 1,741,770.5 megawatt-hours (MWhs) of electricity. Government
operations consumed 54,556.5 MWhs of electricity, with 85% attributed to municipal buildings.
Electricity was the main contributor of greenhouse gas (GHG) emissions in both the community-
wide (69%) and government operations (77%o) inventories for 2015.
ln order to meet community-wide electricity needs with on-site generation, the city would need
to install 3,583,890 (300 Watts) solar panels at an estimated cost of $250 to $450 per unit or
43,100 (50 kW) wind turbines. Powering only municipal building using solar would require about
95,420 (300 Watts) solar panels or 1,350 (50 kW) wind turbines. Alternately, the city can invest
in RECs. For example, if the city opts for the Bonneville Environmental Foundation (BEF) REC,
valued at $8/MWh, the city would need to invest about $370,984 to account for the electricity
used by municipal buildings.
The city does not currently have utility-supplied renewable energy provided by FPL. ln 2016,
FPL's main source of energy was derived from natural gas (70o/o), nuclear (23o/o), coal (4o/o),
and purchased power (3%). Therefore, in order to offset current energy consumption offthe-
grid, the city will need to use on-site generation and/or RECs.
Because of physical space constraints and high upfront investments related to solar and RECs,
it is recommended the city begin by reducing municipal building energy consumption. The first
step is to assess the inefficiencies in each building and determine which retrofits are best suited
to improve energy efficiency and reduce consumption. The city should also track and monitor
building utility bills to correlate cost and consumption information, ensuring energy performance.
The city is currently under a 13-year agreement with Ameresco, which is an energy service
company (ESCO). ESCOs provide a broad range of energy solutions including design and
implementation of energy savings projects, retrofits, energy conservation initiatives, energy
outsourcing, power generation and supply, and risk management. This agreement was
executed in 2010, and was focused on energy conservations measures with a total cost of $14
million and a payback term (not include the interest associated with the financing) estimated at
11.1 years. Other cities and counties, such as Miami-Dade County and City of Fort Lauderdale,
have experienced greater benefit from having multiple ESCO agreements in place, rather than
relying on only one ESCO.
109
The Environment & Sustainability (E&S) Department is working with several departments to
compile government buildings energy consumption data in the Energy Star Portfolio Manager
platform. The Energy Star Portfolio Manager is an online platform that measures and tracks
energy and water consumption, as well as GHG emissions. This data can be used to
benchmark the performance of one building or an entire portfolio of buildings.
The Property Management Division and E&S Department are also exploring utility bill
management software to track and audit energy (or non-energy) commodity and bill detail.
Miami-Dade County is currently correlating cost and consumption information using the
EnergyCAP software, which provides granular and summary-level data that can be analyzed to
yield actionable insights. EnergyCAP's energy management software assists organizations with
energy management challenges, such as utility bill processing, data integration, transparency,
workflows, reporting, project prioritization, tracking and verification of savings. This software
could assist the city to reduce energy consumption, lower emissions, and save money.
CONCLUSION
The following is presented to the members of the Sustainability and Resiliency Committee for
discussion and further direction.
Attachment
A- Examples of conversion for renewable sourcing by building
W,Ura
SMT/MIOV/FCT
110
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OFFICE OF THE CITY MANAGER
Members of the Finance and C
Jimmy L. Morales, City Manager
DATE: June 16,2017
SUBJECT: DISCUSSION REGARDING THE EXTENSION OF THE BOTANICAL GARDEN TO COLLINS
CANAL
On January 17,2017, the City entered into a Design/Build Agreement with Ric-Man Construction, lnc.,
(Ric-Man) io develop, design, and construct the Stormwater Pump Station on 1gth Street between
Convention Center Drive and Meridian Avenue. As part of the scope of the Project, Ric-Man is to replace
the existing seawall along the south perimeter of Collins Canal, abutting the City's Botanical Garden
property and the Holocaust Memorial. ln order to gain access to the seawall and complete its
replacement, some of the surrounding landscaping and portions of the existing walkway bordering Collins
Canal in the vicinity of the Botanical Garden will be affected.
At the April 26, 2017, Commission Meeting, the Commission referred an item to the
Neighborhood/Community Affairs Committee to discuss the vision of the Botanical Garden's expansion,
north to the swale and landscaped area along Collins Canal.
At the May 19, 2017, Neighborhood/Community Affairs Committee (NCAC) meeting, the Executive
Director of the Botanical Garden stated that the replacement of the seawall along the canal will require
new landscaping, and therefore presents an opportunity to implement the 2011 Raymond Jungles' design
plan and improve the area north of the Botanical Garden. Raymond Jungles, lnc. is the landscape
architect that completed the design for the renovation of the Botanical Garden that took place in 201'1.
The vision of the design plan is for visitors and resident to access the Botanical Garden from the Collins
Canal walkway, and include the addition of gated entrances along the north perimeter of the property and
extend the plant palate to the edge of the Collins Canal. She informed the NCAC that Raymond Jungles,
lnc. prepared a preliminary construction cost estimate. Further, she informed the NCAC that the Botanical
Garden will be maintaining the landscape improvements, which represents an offset to the City as the
landscape is currently maintained by the City's GreenSpace Department at minimum cost. NCAC
requested the City Commission refer this item to the Finance and Cityrvide Projects Committee.
The preliminary cost estimate prepared by Raymond Jungles, lnc. is attached (Exhibit A.) Their estimated
construction cost for this work is approximately $700,000. This number excludes permit fees, franchise
utilities costs, engineering costs and needs to be confirmed by the Administration. Also attached (Exhibit
B) is the 2011 Raymond Jungles, lnc. Concept Plan for the Miami Beach Botanical Garden.
Funding is available through previously appropriated funds in the current fiscal year budget.
CONCLUSION
Staff is requesting direction on proceeding.
ATTACHMENTS:
Exhibit A - Preliminary Cost Estimate for Landscape Construction of the Miami Beach Botanical Garden
prepared by Raymond Jungles, lnc.
Exhibit B - 2011 Raymond Jungles, lnc. Concept Plan for the Miami Beach Botanical Garden
Ig\\
JLM/ETC/6M
COMMITTEE MEMORANDUM
TO:
FROM:
112
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3. Eniry plozo Mih lineor benches
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8. Oolite cnd ccncreie seoiwoll (Phce3)
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drop off
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I 7. Shode structure ond $oroge (Phoe 3)
I 8. lnfiniiy edge woler feoture {PhoF 3)
I 9. Kitchen service oreo
20. Conol goies (Phose 3)
21. Lowooliie reioining woll (Phose3)
22. Enlorged gorden tsroce wiih overheod
sleller (Phcse 3)
23. Gorden celler building
24. Loggio o.e ic & renovcied (Phose 3)
25.
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30. Ooliie plcals wolls
31. Bike rocks l?hose 3l
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116
May 25,2017
architects
Frank Garcia, Construction Manager
City of Miami Beach
Property Management Department
1833 Bay Road
Miami Beach, Florida 33139
RE: Proposalfor ProfessionalAE Services; Evaluation of Existing Log Cabin Structure at North
Beach; City property at 8100 Collins Avenue
Dear Mr. Garcia:
Pursuant to City of Miami Beach's (CMB) request, BEA Architects has prepared the following evaluation
report for the existing Log Cabin structure located at a CMB nursery property at 8128 Collins Avenue,
MiamiBeach, Florida,
The intent of this evaluation is to provide CMB with general information regarding the condition the Log
Cabin structure, and possible options for its utilization, within the context of a proposed redevelopment of
the nursery property. This evaluation also provides a general cursory review of probable construction costs
associated with the proposed options. The evaluation is based strictly on observable conditions of the
structure; there is no testing (destructive or non-destructive), nor analysis of the structure.
DESCRIPTION OF THE REFERENCED STRUCTURE:
The Log cabin is a single story wood structure with an interior area of approximately 1,000 SF. The Log
Cabin appears to be constructed in the traditional method of Log Cabin construction, utilizing v,rtrole
BE
tel
A arc
: 305
hitects
.461.20 I
53
3075 nw south river drive, miami fl 33142
extl00 | fax:305.634.0599 I
www.beai.cotn
AA 2600r612
117
A
Itects
BEA
tel:
wooden logs laid in horizontal fashion, intersecting at the corners with jointed connections; the horizontal
gaps between the logs filled in with a stucco, concrete or grout-type material. The structure includes a
central coral rock chimney; roof construction is wood framed with round rafter wood members; flooring is
wood planking. The building is not sprinklered. Existing windows are covered in plywood. The exterior roof
material is asphalt shingles.
The exterior wood members of the Log Cabin bear evidence of significant deterioration (rot) and possible
termite damage, the building is in a state of disrepair and in overall poor condition. Numerous locations at
the exterior logs where rot has caused deterioration have been filled in and patched with concrete. The
building is reportedly infected with fleas and vermin (this made a follow-up interior visit impossible until
building is fumigated). The building is currently utilized, in part, for storage. The building is not in a state
suitable for public occupancy.
Per drawings provided by the City for adjacent newer concrete structure the Finished Floor Elevation of the
Log Cabin is 8.10' Bay Datum; by comparison, the newer structure has a Finished Floor Elevation of 10,6'
Bay Datum (9.81 NGVD), The existing floor level of the Log Cabin is below Flood Elevation for its location;
its proximity to the Atlantic Ocean places this structure under High Velocity wind requirements (unlikely to
be met by this structure),
Per information provided by the City, the Log Cabin has NO historical designation, nor to BEA's knowledge
any potential for such designation, Many aspects of this Log Cabin structure appear to be non-compliant
with cunent building codes.
It should be noted that the interior configuration of this building (low ceilings, small spaces, poor natural
light, poor ambient control) does not lend itself for use as a public gallery or exhibit space. BEA
understands that the current building location is in conflict with the planned redevelopment of the site.
Refer to attached photographs for additional graphic information of existing conditions.
architects | 3075 nw south river drive, miami fl i3142
305.461.2053 extl00 | fax:305.634.0599 I
www.beai.com
AA 26001612
118
POSSIBLE UTILIZATION OPTIONS PROPOSED BY CMB:
OPTION A: Conduct a major upgrade of the existing structure to comply with applicable building
codes; make the building suitable for public occupation, including upgrade of bathrooms and full
ADA accessibility. Possible functions may include gallery space, exhibit space, classroom space.
OPTION B: Physically raise the structure from existing foundations (on-grade), and relocate
elsewhere on the nursery property site without any improvements to the building. A future use to
be determined; not for public use.
OPTION C: Maintain existing structure as a non-occupied space (such as a gateway); this will still
require structural upgrades, and possibly removal of significant portions of the existing building.
OPTIONS REVIEWCOMMENTS:
OPTION A: Conduct major upgrades of existing structure to comply with current code; given the extent of
deterioration of the existing structure, the unconventional type of construction, and the existing (below flood
level) floor elevation it is reasonable to state that making this structure code compliant is synonymous with
construction of a new replacement structure of similar size and configuration utilizing conventional
contemporary building methods and typology, Thus, BEA recommends demolition and removal of the
existing Log Cabin structure, and construction of a similar replacement structure.
OPTION A- CONSTRUCTION BUDGET INFORMATION:
Demolition/Removal Allowance :
New Construction of 1,000 SF single story building at $200/SF:
Allowance for exterior Arch itectural en hancements:
Allowance for exterior Site Work:
Allowance for interior build-out:
$ 15,000.00
$ 200,000.00
$ 75,000.00
$ 50,000,00
$ 50.000.00
BEA arch
tel: 305.
SUBTOTAL:$ 390,000.00
Continoencv/Fees (25%): g 97.500.00
TOTAL REPLACEMENT BUDGET: $ 487,500.00
itects | 3075 nw 5outh river drive, miami fl :-3142 I www.beai.com
461 2053 extl00 | f ax: i0s 634.0599 | AA 26001612
119
architects
OPTION B: Relocation of the existing Log Cabin to another location on the nursery site; BEA considers this
option to be highly unlikely to be satisfactorily achieved. The existing condition of the building and the type
of construction (Log Cabin), makes this structure very difficult to physically lift and move without damage or
possible collapse. Another strategy for relocation may be to disassemble and reassemble the structure
piece by piece; this will likely require replacement of many deteriorated pieces and extensive reconstruction
of the structure.
BEA does not recommend relocation/disassembly/reassembly of this structure as the City would be left with
a still unsatisfactory, impractical, non-code compliant structure at a different location on site, still requiring
extensive improvements or replacement. This will be a continued liability to the City.
OPTION B _ CONSTRUCTION BUDGET INFORMATION:
BEA cannot assign a Budget or Allowance to this option
OPTION C: Maintain existing structure as a non-occupied space (such as a gateway); BEA considers this
structure - regardless of its occupancy status - will need to comply with numerous code requirements
(including structural High velocity wind requirements) if it is to remain on site as part of the new
planning/redevelopment of the nursery site; this will entail significant work, probably
reconstruction/replacement with new construction.
OPTION C - CONSTRUCTION BUDGET INFORII'IATION:
BEA proposes an ALLOWANCE of $150,000.00 for construction of a new (non-occupied) gateway
structure.
NOTE: Construction of a new gateway or entry feature on site (regardless of a resemblance to the existing
Log Cabin) has the added value of enhancing the site for the new redevelopment; such a feature can
become an icon/marker/branding element in establishing this new destination outdoor space on north
Collins Avenue.
BEA architec
tel:305.461
ts I
2053
3075 nw south river drive, miami fl 33t42 I www.beai.com
extl00 | fax: 305 634.0599 I AA 26001612
120
CONCLUSIONS/RECOMMENDATIONS :
architects
Whereas BEA can understand certain interest in maintaining this Log Cabin, it is important to recognize the
deteriorated state and possibly obsolete nature of the structure, including the overarching fact this structure
has no historical designation, Short of replacing this structure with new construction, including raisin its
floor above Flood Elevation, this structure cannot reasonably be maintained on the site.
It is possible to replace the Log Cabin with a similar sized and scaled building; this may or may not be
designed to recall the Log Cabin construction (at least visually). This may require a considerable
expenditure; such a building may also not be necessary or conducive to the new redevelopment program
intended for the site. lt is also important to note that the adjacent concrete building located immediately
north of the Log Cabin, is an excellent candidate for renovation/adaptation to support the new
redevelopment program; this building has none of the structural or floor elevation issues afflicting the Log
Cabin. BEA considers this building is a better focus of the City's funding for redeveloping and repurposing
the nursery site.
Lastly, as an altemative to attempting to salvage the Log Cabin as a gateway or entry way, there is an
opportunity to create a new gateway feature (with new construction) to identify as an icon the new
redevelopmenUdestination on Collins Avenue; this is also a better focus of the Cit/s funding.
BEA Architects appreciative of this opportunity to assist the City in evaluation of this existing building.
Please let us know if we can provide additional information.
Sincerely,
BEA architects, lnc.
Bruno E. Ramos, AlA, GC, NCARB, LEED AP
Principal-ln-Charge
BEA
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OFFICE OF THE CITY MANAGER
TO:
FROM:
DATE: June 16,2017
SUBJECT: DISCUSSION REGARDING NORTH
COMMITTEE MEMORANDUM
BANDSHELL CANOPY
r o r & r r t f*n" S* *" #s.Asf $
i \J i I @ t !d t I F ES M { E A{ v* ilJ \f V 1l [**fS*1 \\*d] $
Members of the Finance and Projec Committee
Jimmy L. Morales, City Manager
On July 29,2014, Request for Proposals No. 2014-290-YG was issued for design, manufacture
and install of a removable/retractable canopy at the North Beach Bandshell. Only one proposal
was received in response to the RFP. The proposed cost received was for the total amount of
$567,850 which significantly exceeded the original available budget of $100,000.
The Office of Capital lmprovement Projects (ClP) was tasked with providing possible design
options for the North Beach Bandshell Canopy. A feasibility study was performed. Several
schemes were designed and presented to the North Beach Blue Ribbon Panel, the North Beach
Bandshell Committee and the Rhythm Foundation, the events management concessionaire at
the North Beach Bandshell.
ln January 2017, the Rhythm Foundation advised that they had obtained a proposal (Exhibit A)
from a vendor, Pvilion, lnc., that could provide a canopy that could fit their needs. This vendor
proposes to design, fabricate and install the proposed canopy at a cost of $215,000. The
preceding cost does not include building permit, foundation design or foundation installation,
stormwater drainage system and any electrical or lighting needs.
The intent of this project is to construct a canopy that compliments the history of the structure
while providing shading and shelter from the rain. The scope of work includes the canopy
structure, foundation, stormwater drainage system and any electrical or lighting needs.
The estimated construction cost is approximately $463,500. The associated soft costs, including
contingency, are approximately $204,500. The total estimated project cost for the North Beach
Bandshell Canopy project is $668,000. The current available funds for this project are $206,695.
An FY17l18 capital budget request was submitted in the amount of $443,000.
ATTACHMENTS:
Exhibit A - Pvilion North Beach Bandshell Canopy Proposal
$t
JLM/ETC/DTVI
131
Attachment A
Pvilionr lnc.
64 John Street
Brooklyn, NY 11201
December ls'h,2016
PROJECT PROPOSAL
To: James Quinlan
The Rhythm Foundation, Inc.
407 Lincoln Rd.
Miami Beach, FL 33139
Benton Galgay
Director of Operations
North Beach Bandshell
7275 Collins Ave.
Miami Beach, FL 33141
Re: North Beach Bandshell Canopy
Dear James and Benton,
Thank you for your interest in Pvilion lightweight solar structures. We believe there is
a great opportunity for us to work together on your new North Beach Bandshell Canopy
project. Pvilion proposes to finalize design, fabricate, and install one fabric canopy at7275
Collins Ave., Miami Beach, FL, maintaining the design intent and working collaboratively
with Rhythm Foundation's engineers, using Pvilion's proprietary lightweight solar
technology. This project offers a stunning combination of energy production, beautiful art, and
functional fabrication & installation techniques.
Built in 1961 by Norman Giller and Associates, the open- air amphitheater sits near the
site of the first structure on Miami Beach, the Biscayne House of Refuge, built in 1872.The
North Beach Bandshell is considered an anchor of the North Shore Historic District where, in
2009, it received designation on the National Register of Historic Places. For decades this
historic landmark has been serving the community with everything from big band sounds on
Saturday nights, creating an impromptu ballroom under the stars, to a community center and
gathering place for North Beach residents. In 2011, the space was renovated back to its
original splendor and in 2014,under guidance of the Mayor Phillip Levine, management of
the Bandshell was granted to the Rhythm Foundation, a Miami Beach based nonprofit.
Pvilion, with our long history as an innovative partner in tensile structure design and
fabrication, looks forward to creating a canopy that not only complements the history of this
beautiful structure, but also creates a design space that will allow The North Beach Bandshell
to become a meeting place of the future.
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As you know, we design, manufacture, and install fabric architectural structures, often
integrating flexible solar panels. Our vision is to promote renewable energy through
architecture and sculpture. Because our products provide more than just solar electricity-they
are a landmark beacon for any design-oriented organization-we often work with forward-
thinking and environmentally-conscious groups who are trying to extend their sustainability
initiatives to the realm of celebrated public spaces.
We have recently designed, manufactured, and installed our Solar Sails, which include
complex geometries of metal frames and solar fabric, all engineered to meet building code.
We take pride in working in collaboration to develop real-world applications of solar
concepts. This can be seen in many of our projects, including the Techstyle Haus project with
RISD/Brown, the Carnegie Hall Rooftop Tent, the Fabric Solar Sail, and the Solar Powered
Curtains. We manufacture all of our projects in the USA, and have been based in NYC since
our inception.
Pvilion has been in business since 201 I , and is the synthesis of lightweight structure
design and renewable energy. Designed for entertainment and beauty, Pvilion's structures are
unique in their vision, appeal, and technical strength. After decades of experience in the fabric
architecture industry, Todd Dalland, Robert Lerner and Colin Touhey started Pvilion in 201I
to create an all-encompassing design, engineering, and manufacturing operation in New York
City.
Pvilion Structure Expe rience :
Pvilion's Experience in lightweight structures spans over 30 years with hundreds of
built projects. A few notable projects are featured below. These project illustrate Pvilion's
long history in the field of permanent, temporary and deployable membrane structures. Recent
notable projects include the Solar Sail Product and the Techstyle Haus. Pvilion's founders
built the first solar tent ever, which was designed, and installed over l5 years ago for the
Cooper Hewitt Museum outdoor exhibited entitled "Under the Sun: An Outdoor Exhibition of
Light."
,4di *
MJ.,s
133
NY Philharmonic Traveling Stage
Atlanta Olympics AT&T Pavilion
Harley Davidson Pavilion
Pvilion Solar Sail
TechsyleHaus Carnegie Hall Temporary Tent
Cooper Hewitt Solar Tent
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As directed at the conclusion of the last conversations between Pvilion and The Rhythm
Foundation, Inc., we have outlined a phased scope of work to advance the project from design
to fabrication and installation.
I. Scope ofServices
Pvilion, Inc. (The Consultant) agrees to provide the services described in Article I
entitled Scope of Services, unless otherwise noted, in exchange for the compensation
by The Rhythm Foundation, Inc. (The Client) described in Article III Compensation.
Phase I: Develop Concepts. Review conceptual design/engineering work completed to date.. Interface with The Rhythm Foundation, Inc. engineers to determine status of
existing engineering design.. Develop practical design concepts for an approximately 70' diameter North
Beach Bandshell Canopy system fabrication. Concepts to be based on broad
design concepts, requirements and budgets already presented.
o Drainage of water is a large consideration.
o An extreme weather action plan needs to be considered.
o Audience sightlines shall be considered and unobstructed as much as
possible.
o The costs of installation and removal seasonally, either entirely or
partially, must be considered when determining the ultimate design.
o Offsite storage and local maintenance program will need to be
considered.
o Pvilion will create a design that is respectful of the historical
designation of this site.. Provide design concept presentation to the North Beach Bandshell Canopy
design and executive team. Pvilion will create a design that is respectful of the
historical designation of this site.. Focus all concepts upon manufacturability, functionality, practicality, cost, and
beauty.. Establish structural and electrical engineering criteria for the project, including
relevant codes.. Preliminary engineering analysis of structural supports to confirm suitability
with the design concepts.. Provide estimates of solar electrical power production and financial incentives
and rebates that may apply to this project.. Provide a cost estimate for the final engineering, manufacturing, installation,
and maintenance of the structures.. Completed work will be presented by Pvilion as part of an assist to the Design
Development process.
Phase II: Engineering. Advance the selected design as acceptable to The Rhythm Foundation, Inc.,
and provide drawings, specifications and budgets.
135
. Develop structural analysis of selected design including reaction loads and
connection detail concepts.. Provide support to The Rhythm Foundation, Inc. for presentations to the
clients, including providing information, drawings, 3D models, images and
renderings of the structure.. Finalize design, engineering and structuraVelectrical code requirements.. Prepare materials and performance specifications for fabrication and
installation.. Finalize fabrication and installation timeline and procedure.
Phase III: Final Engineering, Manufacturing, Installation. Final Engineering Analysis. Drawings stamped by FL PE. Fabricate canopy, including all included wiring connections.. Fabricate frame for canopy to be covered with traditional fabric and small areas
with solar-powered fabric coverage.. Fabricate steel structure and related components.. Fabricate wiring assemblies and harnesses.. Coordinate shipping and installation sequences.. Install metalwork, fabric, electrical.. Commission electrical connection and interconnection.
Note: Does not include any taxes which may be applicable, building permit, foundation design or
foundation installation. The tent installation is estimated to be with non-union lqbor.
II. Scope of Services - the Client
The Rhythm Foundation, Inc. agrees to support Pvilion with access to the design
team and budget information as required.
III. Compensation to the Consultant
The client agrees to pay the Consultant an amount not to exceed Two Hundred
Fifteen Thousand Dollars (S215,000) for total Design-Build Scope of Services, to be
paid as follows:
1. Upon signing of the agreement: $ 5,000
2. Upon submission of Phase I Preliminary Report $ 5,000
3. Upon submission of Phase I Final Report $ 5,000
Note: Any additional professional services required with be provided at cost plus a 20%
management and GA/Overhead fee.
4. Upon completion of Phase II: $ 10,000
5. Upon approval of shop drawings: $ 50,000
6. Upon 50% completion of fabrication: $75,000
7. Upon 75o/o completion of fabrication: $25,000
8. Upon 100% completion of Fabrication: $25,000
9. Upon completion of installation: $15,000
W. Additional Services
Any changes in service of the Consultant may be accomplished after execution of
this Authorization, without invalidating the Authorization, if mutually agreed in
136
writing. Except for a change due to the fault of the Consultant, Change in Services of
the Consultant shall entitle the Consultant to an adjustment in compensation and any
additional Reimbursable Expenses.
V. Design Rights
Pvilion is the exclusive owner of all designs and technology developed under this
contract. The Client will not share Pvilion technology, information with other
designers, manufacturers or third parties, and will not use Pvilion technology on this or
other projects without Pvilion's advance agreement in the form of a mutually signed
written contract.
VI. Professional services
For any professional services required for this project, Pvilion will assist the Client
in accessing duly licensed engineers, and will coordinate and facilitate the project
requirements in this regard. Fees for professional services will be a direct pass through
from the Client to the professional services provider.
V[ Termination
This Project Authorization may be terminated by either party upon ten (10) days
notice in the event that the other party fails substantially to perform on accordance
with the terms of this Project Authorization through no fault of the party initiating the
termination, and fails to cure or commence a cure satisfactory to the non-breaching
party within said ten (10) day period.
VIII. Dispute Resolution
Any dispute arising out of the Project Authorization shall be submitted to
mediation pursuant to the Mediation Rules of the American Arbitration Association.
Participation in good faith in such a mediation proceeding shall be a condition
precedent to any further legal action by either party. Any dispute which cannot be
resolved in mediation shall be decided by arbitration in accordance with the
Construction Industry Arbitration rules of the American Arbitration Association. The
decision of the arbitrator shall be final and binding on the parties and enforceable in
any court of appropriate jurisdiction.
IX. Jurisdiction
This Authorization shall be governed by the laws of the State of New York.
Sincerely yo
Colin Touhey, CEO
Pvilion Technologies, LLC.
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137
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@ MIAMI BEACH
City of Miomi Beoch, 1700 Convention Center Drive, Miomi Beoch, Florido 33,l39, www.miomibeochfl.gov
TO:Finance and Citywide Projects
FROM: Jimmy L. Morales, City Manager
DATE: June 16,2017
SUBJECT: A REFERRAL OF THE CITY
FINANCE AND CITYWIDE PROJECTS
COMMITTEE MEMORANDUM
OF THE CITY OF MIAMI
BEACH, FLORIDA, TO CONSIDER CITY SPONSORSHIP OF THE MIAMI
BEACH FITFEST, TO BE HELD !N THE NORTH BEACH AREA OF THE
CITY OF MTAMI BEACH, FROM AUGUST 12,2017 THROUGH AUGUST
13,2017.
ADMINISTRATION RECOMMENDATION
The Administration is seeking direction from the Committee.
ANALYSIS
The second annual Miami Beach Fitfest ("Event") is scheduled to take place Saturday, August
12,2017 and Sunday, August 13,2017, in and around the 73 Street sand bowl, east of the
North Beach Bandshell, in the City of Miami Beach ("City"). The Event is a two-day multi-
sport and lifestyle competition, designed to create a culture of sports and health and inspire
the community to create and maintain a healthier lifestyle. Proposed activities at the Event
will include an open water ocean swim, beach soccer, Zumba, cross-fit and yoga, along with
live music, an organic farmer's market, farm to table dining, and a sponsor expo.
Proceeds from the Event will benefit the Event applicant, the H2OS Foundation, a not-for-
profit 501 (c)3. As a non-profit applicant, the Event has requested and received those waivers
that can be granted by the City Administration, per by the codified Special Event
Requirements and Guidelines, including the special event application, permit and vehicle
access fees. The Event is further seeking City sponsorship and has submitted the attached
sponsor deck, detailing the following options to consider.
. Title Sponsor ("Fittest Partner") - $25,000o Presenting Sponsor ("Fit Partner") - $15,000. Patron Sponsor ("ln Shape Partne/') - $10,000. Supporting Sponsor ("Get Fit Partner") - $5,000
Special events taking place in Miami Beach that seek funding typically apply through the
Miami Beach Visitor and Convention Authority (.MBVCA"), a public-private entity that offers
139
Fitfest - 2017 Sponsorship
Finance and Citywide Projects Committee Meeting
June 16, 2017
Page 2 of 2
reimbursable grants from resort tax collection. The approval and value of these grants is
based on target criteria the event must demonstrate, including Miami Beach hotel room nights
and media impressions. The minimum number of Miami Beach hotel room nights for MBVCA
grant consideration is 350, unless the event occurs in North Beach, where the minimum
requirement is 75 Miami Beach hotel room nights. At the direction of the Commission, the
Administration is developing additional criteria for Commission sponsor consideration of
events like this. Funds from such sponsorships approved by Commission recently, including
the World Footvolley Classic, the Major League Baseball All Star Game Fan Fest and Art
Deco Weekend have come from the City's Resort Tax collection. ln the first two quarters of
2017 , Resort Tax collection is down 4.860/o from the same period in 2016.
CONCLUSION
The Administration is seeking direction from the Committee.
JLM\KGB\ES\GW
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lreru To Be SuBMrrrED As Suppr-EMENTAL
142