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Emergency June FCWPC meetingMIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl goy COMMITTEE MEMORANDUM TO: Members of the Finance and4itywideects Committee FROM: Jimmy L. Morales, City Mana DATE: June 5, 2017 SUBJECT: EMEREGENCY MEETING OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE ON MONDAY, JUNE 5, 2017 A meeting of the Finance and Citywide Projects Committee has been scheduled for June 5, 2017, at 4:00 p.m. in the Commission Chambers, 3rd Floor of City Hall. The agenda for the meeting is as follows: NEW BUSINESS 1. Discussion Regarding The Options To Be Presented By The Parks Department Regarding Insourcing Of North Shore Tennis (Sponsored by Commissioner Aleman) John Rebar, Parks and Recreation Director Status: Item enclosed. Finance and Citywide Projects Committee Meetings for 2017: June 16 —Budget Briefing June 30 — Budget Briefing July 10 — Budget Briefing July 21 — Budget Briefing July 28 August Recess September 8 October 13 November 3 December 8 Committee Members Commissioner Ricky Arriola, Chair Commissioner Joy Malakoff, Vice Chair Commissioner John Aleman, Member Commissioner Micky Steinberg, Alternate John Woodruff, Committee Liaison (2MTG To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate in any city -sponsored proceeding, please contact 305-604-2489 (voice), 305-673-7524 (fax) or 305-673-7218 (TTY) five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service). Cc. Mayor and Members of the City Commission Management Team MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMITTEE MEMORANDUM TO: Chair and Members of the Finan a and Cit wide Projects Committee FROM: Jimmy L. Morales, City Manage DATE: June 5, 2017 SUBJECT: DISCUSSION REGARDING THE OPTIONS TO BE PRESENTED BY THE PARKS DEPARTMENT REGARDING INSOURCING OF NORTH SHORE TENNIS. BACKGROUND On April 26, 2017, City Commission referred this item to the Neighborhoods and Community Affairs Committee ("NCAC"), in light of several emails that Administration and Commission received regarding the teaching professionals at North Shore Tennis Center ("the Center"). At the May 19, 2017 NCAC meeting, the Committee moved to refer this item to the Finance and Citywide Projects Committee ("FCWPC"), and directed staff to identify potential operating models, outlining their financial implications for consideration as part of the budgeting process. In the essence of time, with the start of summer programming less than two weeks away, a special FCWPC meeting was noticed for June 5, 2017. Following direction from NCAC, Staff has identified the outsourcing of programming and instruction and the insourcing of the Center's operations as a potential operating model. In this model, the Center's hours of operation would be 7:30 a.m. to 9:30 p.m., 7 days a week. The City would be responsible for the front desk, reservation and software system, money collection, maintenance of courts and overall facility and other tasks or duties as needed. Additionally, all membership and court fees would stay with City. Programming instruction would be contracted out through either Professional Service Agreements or Independent Contractor Agreements. Using this model, Administration is presenting the financial implications of three options, based on three sample staffing schedules (Exhibits A, B and C). Estimated revenue numbers are based on Miami Beach Tennis Management's reported revenue. Other factors considered in the cost analysis (Exhibit D) include, but are not limited, to: • Staff costs Operating costs o Clay o Lines o Nets o Balls o Office supplies • Supplemental costs o Security alarm o Security cameras o Copy machine In order of preference, financial implications from the three proposed options are summarized in the table below: *Estimated Expenses include fringe assumption of additional 50% FT and 10% PT If the ultimate direction of the City Commission is to proceed with this model, it is important to note that additional City staff would need to be hired before implementation. Option 1 would have an impact of two full-time employees and five part-time employees. Option 2 would have an impact of one full-time employee and six part-timers. Option 3 would have an impact of three full-time employees. It is also important to note that while Option 3 mirrors Miami Beach Tennis Management's current staffing schedule, this option is not feasible for the City because this scheduling is in violation of our collective bargaining agreement. If direction is given, the appropriate funding and positions would need to be allocated to the Parks and Recreation budget immediately, and integrated as part of the Department's current service level for FY 17/18 and future. ACTION REQUIRED Administration requests a discussion and possible direction on these items. Attachments Exhibit A — Staffing Schedule Option 1 Exhibit 8 — Staffing Schedule Option 2 Exhibit C — Staffing Schedule Option 3 Exhibit D — Cost Analysis Estimates J LMI Option 1 Option 2 Option 3 Estimated Revenue $440,813 $440,813 $440,813 Estimated Expenses $545,560 $515,169 $546,059 Net Income ($104,747) ($74,356) ($105,246) *Estimated Expenses include fringe assumption of additional 50% FT and 10% PT If the ultimate direction of the City Commission is to proceed with this model, it is important to note that additional City staff would need to be hired before implementation. Option 1 would have an impact of two full-time employees and five part-time employees. Option 2 would have an impact of one full-time employee and six part-timers. Option 3 would have an impact of three full-time employees. It is also important to note that while Option 3 mirrors Miami Beach Tennis Management's current staffing schedule, this option is not feasible for the City because this scheduling is in violation of our collective bargaining agreement. If direction is given, the appropriate funding and positions would need to be allocated to the Parks and Recreation budget immediately, and integrated as part of the Department's current service level for FY 17/18 and future. ACTION REQUIRED Administration requests a discussion and possible direction on these items. Attachments Exhibit A — Staffing Schedule Option 1 Exhibit 8 — Staffing Schedule Option 2 Exhibit C — Staffing Schedule Option 3 Exhibit D — Cost Analysis Estimates J LMI W W co co M LO co co LO 2 ? 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