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Finance Agenda_July 10-2017MIAMIBEACH City of Miomi Beoch, I700 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov COMMITTEE MEMORANDUM TO: Members ot the Flnance and citywide F FRoM: Jimmy L. Morales, City Manag "O-,,'"' L/,{r(, Members of the Finance and Citywide Projqcts Committee Sr DATE: July 10,2017 SUBJECT: MEETING OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE ON FRIDAY, JULY 10,2017 A meeting of the Finance and Citywide Projects Committee has been scheduled for Friday, July 10,2017 at2:30 pm in the Commission Chambers, 3'd Floor of City Hall. The agenda for the meeting is as follows: BUDGET BRIEFING: NEW BUSINESS 1. FY 2017118 Proposed Capital Budget Development Sfafus; ltem enclosed. 2. FY 2017118 Current Seruice Level Budget Status; ltem enclosed. FINANCE AGENDA: OLD BUSINESS 3. Discussion Regarding The Living Wage Rates For Fiscal Year 2017-2018, ln Accordance With Chapter 2, Article Vl, Division 6, Section 2408, Of The Gity Code Commission ltem C4G, April 26,2017 (Procurement) Alex Denis, Procurement Director Sfafus; ltem to be submittedas supplemental. 1 Finance and Citnilide Proiects Committee Meetinqs for 2017: July 21- Budget Briefing July 28 August Recess September 8 October 13 November 3 December 8 Committee Members Commissioner Ricky Arriola, Chair Commissioner Joy Malakoff, Vice Chair Commissioner John Alem6n, Member Commissioner Micky Steinberg, Alternate John Woodruff, Committee Liaison JW/MTG To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate in any city-sponsored proceeding, please contact 305-604-2489 (voice), 305-673-7524 (fax) or 305-673-7218 (TTY) five days in advance to initiate your request. ffY users may also call 711 (Florida Relay Seruice). Cc. Mayor and Members of the City Commission Management Team 2 I 7 E M o N E 3 MIAMIBEACH C,ty of Miomi Bcoch, I700 Convention Center Drive, Miomi Beoch, Florido 33.|39, www.miomibeochfl.gov COMMITTEE MEMORANDUM TO: Members of the Finance & City Projects Jimmy L. Morales, City Manager DATE: July 10, 2017 SUBJECT: FY 2017118 PROPOSED CAPIT BUDGET DEVELOPMENT The FY 2017118 Proposed Capital Budget was reviewed by the Finance and Citywide Projects Committee on June 16,2017. At the June22,2017 Commission Retreat, the updated FY 2017118 Proposed Capital Budget was again reviewed. Attachment A contains a full funding summary of the proposed FY 2018-22 Capilal Program. The following items were amended, as requested by the Committee and the Commission: Transportation Fund . Nautitus Neighborhood Traffic Calming -Atthe June22nd Commission Retreat, $355,500 was added as a placeholder for this project, the scope of which should be refined through further input from the Homeowners' Association. Capital Renewal & Reolacement Fund r Fire Station #4 Kitchen Equipment Renewal- Moved funding forthis project in the amount of $41,849 to the proposed column, based on direction from the Committee on June 16, 2017. . Fire Station # 3 Kitchen Equipment Renewal - Moved funding for this project in the amount of $30,000 to the proposed column, based on direction from the Committee on June 16,2017. o Street Lighting lmprovements - At the June 16, 201 7 meeting, the Committee directed that some funding be set aside for streetlight improvements in each area of the City. The Mid Beach Quality of Life Fund does not have sufficient dollars to fund both the lifeguard stands and the streetlights being requested in FY 2017118. With the property value increase received on Julyl , 2017, the Capital Renewal & Replacement (CRR) Fund's balance increased by $13,000, bringing the remaining available dollars in thatfund to $141,189. The Administration is recommending funding the Mid Beach lifeguard stands from the CRR fund in the amount of $141,189 and using the available Mid Beach Quality of Life available balance to fund streetlight improvements in the amount of $159,600. 4 FY 2017118 Proposed Capital Budget Development Page2 Fee in Lieu of Parkinq (North Beach) and Parkinq Funds . Parking Garage at Biscayne Beach - Moved funding for this project in the amount of $2,180,000 ($1,000,000 Parking Fund; $1,180,000 Fee in Lieu of Parking Fund) to the proposed column, based on direction from the Commission on June 22,2017. RDA Non-TlF Fund o Lincoln Road Washington Avenue to Lenox Avenue Refurbishment of Lincoln Road Pedestrian Mall - Moved funding for this project in the amount of $6,865,154 to the proposed column, based on direction from the Committee on June 16,2017 . Half Cent Transit Surtax- Countv Fund o Euclid Avenue Between 17th & 5s Streets (Bike Lanes) - Removed the FY 2017t18 request for this project per direction from the Transportation department. PAYGO and G.O. Bond Neiqhborhood Funds . Bay Drive Neighborhood Greenway - Highlighted this project in blue, as a potential General Obligation Bond project, based on direction from the Committee on June 16,2017. South Beach Qualitv of Life Fund . Street Lighting !mprovements - Moved funding for this project in the amount of 9333,000 to the proposed column, based on direction from the Committee on June 16,2017. . Ocean Drive lmprovement - Removed this project, as it was a duplicate of the Ocean Drive lmprovement project. . Soundscape Park Air Conditioning System Replacement - Subsequent to the June 22,2017 Commission retreat, the Property Management department submitted a new FY 2017118 Capital Budget request for the replacement of the air conditioning system at the projector tower of the Soundscape Park. The upgraded projectors at the park are creating more heat, which the current HVAC systems cannot handle, resulting in the overheating of the projectors. This project was added to the Capital Budget Prioritization list, and proposed to be funded in FY 2017118 with South Beach Quality of Life funds in the amount of $75,000. North Beach Qualitv of Life Fund . Street Lighting lmprovements - Moved funding forthis project in the amount of g159,600 to the proposed column, based on direction from the Commission on June 22,2011. o Lifeguard Stand Replacement - Removed funding in the amount of $159,600 from the Lifeguard Stands in North Beach, as per discussion with the Capital lmprovement department, the other dollars proposed to replace the remaining set of lifeguard stands in 5 FY 2017l18 Proposed Capital Budget Development Page 3 . Rue Vendome Public Plaza - Moved funding for this project in the amount of $645,000 to the proposed column, based on direction from the Committee on June 16,2017. . North Beach Bandshell Canopy - Moved funding for this project in the amount of $443,000 to the proposed column, based on direction from the Committee on June 16, 2017. o North Beach Yard -Added this project and moved funding forthis project in the amount of $553,467 to the proposed column, based on direction from the Committee on June 16, 2017. Water & Sewer and Stormwater Line of Credit Funds Per direction of the Finance department; changed the titles of these funding sources to "Proposed Future Water & Sewer Bond" and "Proposed Future Stormwater Bond" respectively. Also moved the proposed FY 2017l18 funding to FY 2018119, as there is no rate increase to cover the debt for the following projects: . Water Meter Replacement Program $250,000. La Gorce Neighborhood lmprovement $ 6,520,374. Water and Sewer Lines on Venetian Bridge 91,000,000. Waste Water Pump Stations Rehabilitations $1,000,000. Scada and PLC Replacement for Water, Wastewater, Stormwater Pumping Stations $1,512,500 As a follow up to the Committee's request at the June 16, 2017 meeting, Property Management physically inspected the following locations, and advised that funding for these projects could be delayed until FY 2018119: o BotanicalGarden Roofo Fire #2 Garage Doorso Fire #3 Branch Lighting & Electrical The Committee also requested that the Administration explore the possibility of funding the Pocket Park at 20th Street & Sunset Drive project with Resort Tax Quality of Life dollars. Per discussion with the Parks department, there was mention of a new hotel which may change the future use of the area, but based on the current use of the area, and the size and scope of the project, we would not see it as a tourist related activity. GONCLUSlON The City administration recommends the changes listed above to the proposed FY 2017t18 Capital Budget. The funding recommendations in the proposed FY 2017118 Capital Budget are based on the City Commission's priorities and needs identified by various City departments. The final Fy 2017118 Capital Budget will be adopted at the second public hearing in September. JLM/TOS 6 CITY OF MIAMIBEACH PROPOSED FY 2018-2022 CAPITAL IMPROVEMENT PROGRAM Adopted FY 20',16t17 Amendments FY 2016t17 Programmed FY 2017118 New Requests FY 2017t18 Proposed FY 2017t18 Proposed Programmed FY 2018/19 Proposed Programmed FY 2019120 Proposed Programmed FY 2020121 Proposed Programmed FY 2021122Prior Years - IV,VUV,VVV Building Reserve Available Balance Available Balance ? L! c 6 Phase 1A Phase 1 B Nautilus Nautilus Venetian 141,000 106 Available Balance FY18 Proiected Revenue Available Balance 11 Tile in Restrooms Renewal Priority 2 - Recommended based on Wall Louvers Renewal Hall Restroom Renovations (Floors 1, 3, and 4 South Shore Center Electrical Distribution Renewal Historic Citv Hall Pack Renewal Hall Exit Sions Renewal Fire Station #2 Fire Station #3 D5020 - Liohtinq and Branch Police Station Restroom Fixtures 41 Fire Station #1 s (Additional in #151. 165. #'l Fire Station #4 Kitchen Fire Station #3 Kitchen Renewal- New & Grease T 95,000 815,299 125 Available 2,338,859 Page 1 of 6 FY'I8 Proi 7 CITY OF MIAMIBEACH PROPOSED fY 2018.2022 CAPITAL IMPROVEMENT PROGRAM Prior Years Adopted Amendments Programmed New Requests FY 2016t17 FY 2016t17 FY 2017t18 FY 2017t18 142 Available FY18 Proposed FY 2017118 Proposed Proposed Programmed Programmed FY 2018/19 FY 2019t20 Programmed Programmed FY 2020121 FY 2021122 -ightine Roof T 1623 West Avenue - ED) Renewal in #63. #219 '147 Available 155 Available 155 Available - 1623 West Avenue - 155 Available Available Balance 158 Available Balance Revenue Lincoln Road Lincoln Road W Avenue to Lenox Avenue - to 29,283,000 165 Available Balance Revenue Available Balance 6,865,154 181 Available Balance FY18 Proiected Revenue Page 2 of 6 Available Balance 8 CITY OF MIAMIBEACH PROPOSED FY 2018.2022 CAPITAL IMPROVEMENT PROGRAM Adopted FY 2016t17 Amendments FY 2016t',t7 Programmed FY 20',t71'18 New Requests FY 2017t18 Proposed FY 2017t18 Proposed Programmed FY 2018/19 Proposed Programmed FY 2019120 Proposed Programmed FY 2020t21 Proposed Programmed FY 2021t22SourceName 72 Meridian Avenue Protected Bicvcle Lanes 73 lnstallation on Alton Road and 4th Streel 74 Palm between 34th Street and 42nd Street 75 72nd Street Protected Bike Lane fundinq in #1 18 76 Euclid Avenue Between 17th and sth Streets (Bike Lane Prior Years 509,000 200,000 3,175,000 1,260,000 187 Available Balance FY1 8 't,969,000 77 North Shore 78 North Shore Beach Parks Restroom Renovations 137,1 FY18 301 Available Available Balance 9,637,134 in #152 Park Overlooks and Shoreline Park Redesi in #168 Lummus 20058 100 102 103 104 105 96 97 98 99 Central North Shore North Shore South Beach Pedestrian ofw - 77th Street - Chase Zones lntermodal - New sth Street & Alton Road Palm and Hibiscus in #61 . #233 Central 128 and Educational Garden at 1 130 Avenue Buildout Educational 132 Police Station 2nd Floor Locker Room Remodel Men & Women Restrooms 79 80 20038 20068 60177 20167 201 68 26270 20547 Park 127 Florida F129 130 131 13360257 1'1 261 50 134 Phase 1 in #1 Page 3 of 69 CITY OF MIAMI BEACH PROPOSED F( 2018-2022 CAPITAL IMPROVEMENT PROGRAM Amendments Programmed Proposed Proposed Proposed Proposed Programmed Programmed Programmed ProgrammedAdopted FY 2016t17 New Requests FY 2017t18 Proposed FY 201711ESourceName 138 '139 136 140 81 st Street 1 6th Street Avenue Protected Bike Lanes 137 La Gorce Drive / Pine Tree Drive Protected / Buffered 27870 23270 in #197. #211 Bike Lanes MacArthur Water T 146 Palm lsland F Prior Years 1,732,620 1,481,000 FY 2016t17 FY 20'17t18 546,000 13.686.264 /14,890,518 302 Available FY1 8 FY 2018/19 FY 2019t20 FY 2020t21 FY 2021t22 28550 20011 20171 151 152 153 154 155 156 157 158 159 160 World War Memorial Ocean Drive Extended Sidewalk South Beach Park Restroom Renovation 23200 Park (Additional 20001 Alton Road Fountain at 20th Street 27800 Street Park Football Stadium Fence Park Outdoor Fitness Stand - Western 2,038,322 ,3E4,000 Final FY18 Resort Tax 305 Available Balance FY18 Revenue Avarlable Balance 16428070 16528550 too 167 Mid Beach Parks Restroom Scott Rakow Youth Center Pool Restroom Pool Deck 1,1 09,000 306 Available Balance Revenue Available Balance Final FY18 2,6E2,600 1,(XE.000 307 Available lsle Park Pool Renovations and New Pool 3,217,080 2,745,000 Page 4 of 6 FY1 8 I Resort Tax 9.747.000 20,142,@0 10 CITY OF MIAMI BEACH PROPOSED FY 2018-2022 CAPITAL ]MPROVEMENT PROGRAM Adopted FY 20't6117 Amendments FY 2016t17 Programmed FY 2017t18 New Requests FY 2017118 Proposed FY 20'.t7118 Proposed Programmed FY 2018/19 Proposed Programmed FY 2019t20 Proposed Programmed FY 2020t21 Proposed Programmed FY 2021t22Prior Years 186 187 188 Shores Golf Club fuC and Kitchen Shores Golf Club Restroom Roof Shores Golf Club - 381 Available FY18 FY18 384 Available Available Balance 23270 190 Water Meter North Shore in #86. #208 Lincoln Road Avenue to Lenox - Alton Road Water Main Avenue to Allison Road Water and Sewer Main Assessment and DERM & EPA Decree - Preventative Marntenance Center - Commercial District Bid Pack 9B (Additional in #138. #211 Water and Sewer Lines on Venetian Waste Water Pumo Stations Rehabilitations , Wastewater, and Stormwater 32,762,500 419 Available Balance Available Balance 5E,462,500 10,450,000 Station 27 Station 28 of Fuel of Fuel . 257,211 422 Available Balance 20587 1st Street Alton Road to W Avenue South Pointe Lincoln Road W Avenue to Lenox - Middle North Road & Mount Sinai Stormwater Scada and PLC for Water. Wastewater. and Stormwater 1 429 Available Available Balance 16th Street 217 16th Street 218 16th Skeet Fire Renewal of Pedestrian 2,1 38,000 463 Available Page 5 of 6 FY18 11 CITY OF MIAMI BEACH PROPOSED FY 2018-2022 CAPITAL IMPROVEMENT PROGRAM Amendments Programmed Proposed Proposed Programmed Programmed Proposed Proposed Programmed ProgrammedAdopted FY 2016117 New Requests FY 2017t18 Proposed FY 2017t18 zzo 224 227 228 1 7th Street P 229 1755 Meridian P 230 231 234 Convention Center Julia Tuttle P55 - New 2660 Collins Avenue Z5Z lntermodal - New Park Gated Revenue Control Beach (Additional in #61. #1 20107 North Beach Prior Years 2.500.000 FY 2016t',t7 FY 2017t18 FY 2018/19 FY 2019t20 FY 2020121 FY 2021122 480 Available Balance Available Balance 185,260 488 Available Balance FY18 Available Balance New 500kw Generator and Transfer Switch Shoo Dust Control FY1 520 Available Balance Available Balance ations lnstallation along Avenue to 63rd 1 6,1 02,000 550 Available Balance 't 31,000 FY1 GO Bond Funding Page 6 of 612 I T E frt T w o 13 MIAMIBEACH City of Miomi 8eoch, 1700 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov COMMITTEE MEMORANDUM Members of the Finance & City Projects Com Jimmy L. Morales, City Manager DATE: July 10, 2017 SUBJECT: FY 2017i18 CURRENT SERVICE BUDGET GENERAL FUND CURRENT SERVICE LEVEL (CSL} BUDGET UPDATE The CSL represents the cost of providing the same level of services as in the prior year (which includes any operating budget amendments during FY2016t1Z) and seryes aethe baseline of funding for the budget process. Revenues On June 1,2017, the City received the Preliminarv 2017 Property Assessment Values, which were used to provide a CSL and revenue update at the June 16, 2017 Finance and Cityrruide projects Committee meeting. On July 1, 2017, the City received the Certified 2017 property Assessment Values, which will be the values used for budget purposes. The table below shows ihe difference between the preliminary and certified values, and the impact on FY 2017t1B property Tax Revenueprojeclions. June 1st Preliminary Property Assessment Existing Values 36,482,000,000 New Construction _9131900,000 Total 37,294,000,000 July 1st Certified 36,538,197,1A7 959,965,393 37,397,062,490 City CenterCM 6,175,000,0m Citywide Totat 31, 1 19,000,000 5,702,556,459 31,694,506,031 Prcperty Tax Rewnue Projection 172,U1,00C 175,363,000 Property Tax Revenue Projection Vaiiance 3,016,000 The June 1't preliminary property tax revenue projections assumed the City Center CRA would increase by 10 percent over 2016 based on the historical trend. However, based on the July 1 certified values, the City Center RDA only increased by 1.60lo compared to 20'16, thereby increasingthe citywide total by a greater percentage than originally projected. As a result, the property tal revenue proiections were increased by $3,016,000 for the General Fund. At the July 26, 2017 Commission meeting, the Commission will set the proposed millage rate for theFY 2017118 budget process per the State of Florida's Truth-in-Millage (TRIM; reqlirements. By TO: FROM 14 FY 2017118 Current Service Level Budget Page 2 August 4, 2017, the City Manager will certify the proposed millage rate to the Property Appraiser. The proposed millage rate will be included in the TRIM notices mailed by the Property Appraiser on August 24,2017. The purpose of the TRIM notice is to notiff propefi owners of how much their property taxes could potentially increase or decrease, and which governmental entity is responsible for the taxes levied. As such, the proposed millage rate effectively sets the "ceiling" for the millage rate during the budget process because it cannot be increased without sending out a new TRIM notice to all property owners in Miami Beach. The millage rates can, however, remain the same or be decreased throughout the process until the final millage rates are adopted by the Commission at the second public hearing on September 27,2017. There are three main components to the City's General Fund combined millage rate, the operating millage rate, the voted debt service millage rate, and the voted renewal and replacement millage rate. The operating millage rate funds operating expenditures in the General Fund and the debt service millage rate funds debt service for previously issued General Obligation bonds. ln FY 2017118, the debt service payment is $5.9 million, which requires the levy of a voted debt service millage rate of 0.1664 mills. The proposed rate is 0.0132 mills less than the FY 2016117 voted debt service millage rate of 0.1669 mills. The renewal and replacement millage rate funds capital renewal and replacement projects. As stated in Resolution #2004-25697, the capital renewal and replacement millage rate must be set to at least the value of the debt service millage rate reduction resulting from growth in the assessment value of the tax base. ln FY 2017118, il is recommended that the renewal and replacement millage rate remain the same as the FY 2016117 rale and be set to 0.0235 mills, which will generate $721,000 for renewal and replacement projects in FY 2017118. At the June 16, 2017 Finance and Citywide Projects Committee meeting, the Committee directed staff to transfer the 0.0132 mill reduction from the debt service millage rate to the operating millage rate, resulting in a zero mill increase in the overall combined millage rate. Operating Debt Seruice Capital Renewal & Replacement Combined Millage Rate Analysis June 1st Preliminary 5.6984 0.1669 5.8653 0.0235 July 1st Certified 5.6989 0.1664 5.8653 0.0235 Combined Millage Rate 5.8888 5.8888 The fiscal impact to the owner of a homesteaded property would be $21 for a median property and $53 for an average property, assuming a 2.1 percent CPI increase year over year, pursuant to the Save Our Homes provision of Section 193.155(1), FS. 15 FY 2017118 Current Service Level Budget Page 3 F{2016t17 FY 2OtTl1:Swith 2.1CPl llledian*'Average**Median Average $ 't67,312 $ 427,815 $ 170,856 $ 436,830 Caty of Miami Beach Operating Vobd Debt $95s 30 $ 2,443 77 $ 978 28 $ 2,500 73 TotalMhmi Beach s 98s $2,520 $ 1,006 $ 2,573 $ Change an Taxes Operating Voted Debt $23 (2 $57 (41 IotalMiami Beach $21 $53 **Source: Miam i-Dade County Property Appraiser's - 2016-arierage-median-homestead-residential-values file Exoenditures CSL expenditures have increased by $11.9 million sincethe adoption of the FY 2016117 Operating Budget primarily due to the following:. 2 percent merit pay for all groups except Police and Fire : $2.2 million. 5 percent Step for Police and Fire: $2.9 milliono 3 percent Cost of Living Adjustment effective, July 2018: $1 milliono lncrease in Citywide Health and Life lnsurance: $2.56 milliono lncrease in Annual Required Contribution for Fire & Police Pension: $1.9 milliono lncrease in Annual Required Contribution for Non-Police & Fire Pension: $2.2 milliono lncrease in Operating expenditures: $875,000o lncrease in Debt Seruice payment: $700,000 As a result of a healthy fund balance of approximately $9.6 million in the Medical and Dental Funds as of September30,2016, the FY 2017118 budget includes a one-time use of Medical and Dental Fund balance, resulting in a reduction in health and life insurance expenditures to the City in the amount of $2,000,000 across all funds. These expenditures do not reflect additional savings from potential efficiencies or reductions. The proposed CSL based on the certified July 1't property values reflects a revenue increase of $15.5 million and an expenditure increase of $11.9 million for a net surplus of approximately $3.6 million. Best Practices During the FY2016/17 budget process, the City Commission set a goal of reducing the General Fund's reliance on transfers from the Parking Fund. The FY2016117 budget included a reduction of this subsidy from $8.4 million to $6.4 million, and set a target to further reduce this subsidy during the FY2017l18 budget process by an additionalg4.4 million. ln addition, the City currently utilizes vehicle loans to purchase replacement vehicles and equipment in the General Fund. The CSL budget currently includes $290,000 in debt service payments to cover the cost of replacing the vehicles to be replaced in FY2017118. The Administration believes it is best practice to fund these purchases with cash in lieu of debt, but doing so would add an additional $2.2 16 FY 2017118 Current Service Level Budget Page 4 million to the FY2017l18 General Fund budget. lf the City Commission directs Administration to proceed with the two best practices as noted above, the preliminary CSL based on July 1't Certified Property Values would reflect a gap of $3 miltion. This gap has been calculated before finalizing any changes to the administrative fee revenues, which are due to the General Fund from the Enterprise and Special Revenue Funds. This is calculated based on the final budgets. The table below shows an estimate of increased General Fund revenues based on the current FY 2017118 CSL budgets for the Enterprise and Special revenue Funds. It is important to note that the declining trends in Resort Tax collections we have experienced this current fiscal year could potentially result in a lower transfer of these administrative fees from Resort Tax to the General Fund for FY 2017118. Based on the preliminary estimated administrative fee calculation above, the Resort Tax Fund should be transferring an additional $2.1 million to the General Fund in FY 2017118. While it is not recommended, the City Commission has the option to transfer less to the General Fund from any of these funds. Resort Tax Current Service Level Budqet The FY 2017118 2% ResortTax revenues are projected to be $56.1 million, while expenditures are projected to be $59.6 million, resulting in a gap of $3.5 million. lf the entire $2.1 million increase in administrative fee is transferred to the General Fund, the gap would widen to $5.6 million. The Administration has identified $751,000 in proposed efficiencies in the Resort Tax fund. At the June 22,2017 Commission Retreat, the Commission requested that the reduction of Resort Tax contribution to the Greater Miami Convention and Visitors Bureau be explored during the development of the FY 2017118 budget. The City Attorney reviewed the contract and opined that before reducing this contribution, the City would need to consider making reductions in other line items in the Resort Tax budget, pursuant to Section 4.01(9) of the agreement. The City's contribution to the Bureau is only subordinate to the following distributions having been made first: 1.) 4o/o of the total collected Resort Tax gross revenues for collection costs; and 2.) bonds and other indebtedness to which the Resort Tax has been pledged and/or secured. The current agreement only allows for an adjustment in the base fee based on the overall percentage increase or reduction Fund Department FY2OL6lt7 Admin Fees % FY20t6lL7 Adopted tY2Ot7lt8 Admin Fees % FY2OL7lt8 Proposed Variance 425 ,y'ater 6.Os%s 1.473.000 2.87%s 7s1.000 S l722.ooo1 42\)ewer 6.O5%S 2.so7.ooo 2.87%s 1.0s8.000 s {1.449.0001 427 ;tormwater 9.30%s 673.000 16_44%s 1.20? OOO s s30.000 435 ia ni tati on 5_39%s 1.206.000 8.8L%s 1.550.000 S 444-ooo 44r):onvention Center 3.O9Yo s 293.000 \ 180/"s 572.000 s 279.000 480 )a rki ns 6.22/o s 2.080.000 9.660/"s 3.252.000 s 1.172.000 463 Anchor GaraEe 9.73%5 24z.ooo 3.49Yo s 102-000 s (140.000 465 Anchor Shops 9.73%s 18.OO0 3.49%s 6.000 s 112.000 168 CiW Center+RDA 9.L!/o s 984.000 3.49v"s 380.000 s (504.000 160 Resort Tax ?24%s 272.OOO L3.22%s 2.383.OOO 3 2-, 1, -om 466l'467 Penn Garase and Shoos 9.t3v"S 81 ooo 3.49%s 25.000 s Is6.000 4AO Parkins ROW Fees N/A s 2-381.000 N/A S 2.28s.ooo s (96.000 168 RDA CMB Contribution N/A s 407.000 N/A S 4o7.oooS r2.5u.ooo 3 14.o7anoo 3 1.4s7roo 17 FY 2017118 Current Service Level Budget Page 5 of the prior year municipal resort tax collections. The CSL budget currently includes a projected 2.35o/o reduction in this base fee based on the projected FY 2016117 revenue collections. This number will be further refined as more actual data becomes available. Utilities - Current Service Leve! Budqets Other than the pass through of rate increases from Miami Dade County, there are no proposed rate increases for Water, Sewer or Stormwater fees in the FY 2017118 budget. Lincoln Road Business lmprovement District (LRBID) Block bv Block Contribution During FY 2016117, a Memorandum of Understanding was executed between the City of Miami Beach and the Lincoln Road Business lmprovement District. The City agreed to allocate a one-time contribution of $103,333.68 of pro-rated funding ($160,000 fullyearcost) included in the City Center RDA budget for security services on Lincoln Road, as the LRBID agreed to provide these services instead. These funds are currently budgeted in the FY 2017118 CSL budget for the City Center RDA. City Administration is seeking direction from the Committee as to the intent regarding extending this contribution to the LRBID in FY 2017118. North Beach Fourth of Julv lndependence Dav Fireworks At the June 22,2017 Commission Retreat, the Cig Commission requested that the Administration confirm that funding for the North Beach Fourth of July lndependence Day Fireworks is included in the budget. The FY 2017118 CSL budget does, in fact include $100,000 in the Resort Tax Fund, as well as $50,000 in the General Fund, for a total of $150,000 for North Beach lndependence Day Fireworks. Balancinq the General Fund Budqet As part of the development of the proposed FY 2017118 budget, departments were requested to submit lists of potential reductions/efficiencies totaling 4 percent of their FY 2017/18 CSL budgets. A list of the potential efficiencies and reductions can be found in Attachment A. The list was reviewed by the City Manager and the Budget Office. As a result of this review, recommended reductions/efficiencies totaling $2,000,000 for the General Fund were identified. ln addition, departments submitted potential enhancements to their budgets which can be found in Attachment B. Some enhancement requests that could be funded by the General Fund include: . Miami Design Preservation League Art Deco Weekend. City Prosecutoro Fire Mobile Air Truck Unit. Living Wage lncrease some enhancements which have been identified by the commission include: . Miami Dade County Homeless Trust Agreement (Resort Tax) 18 FY 2017118 Current Service Level Budget Page 6 . Second AnnualYouth Music Festival (Genera! Fund)o Transit Extension to Omni (Transportation)o Anti-Defamation League (Education Compact). Common Threads (Education Compact). FIU Dual Enrollment (Education Compact). Miami Dade County Dual Enrollment (Education Compact)o Nurse Enhancement lnitiative (Education Compact)o Nurse lnitiative- Behavioral Health (Education Compact)o VPK Year 3 (Education Compact). Enhanced Holiday Lighting (Property Management / Resort Tax Reserves) Recommendations o Administrative Fee The City Administration recommends that in order to fully compensate the General Fund for the services provided to other funds, the entire projected administrative fee of $1.45 million be transferred from the Enterprise and Special revenue Funds. . Parking Subsidy ln an effort to move toward reducing the General Fund's reliance on the Parking subsidy at a less aggressive pace, the City Administration is recommending reducing the transfer by $Z million, for a FY 2017118 transfer to the General Fund of 94.4 million. . Resort Tax The City Administration recommends releasing the $10 million in Resort Tax dollars currently appropriated to the Light Rail project, and allow for the one-time use of fund balance to balance the FY 2017118 budget. lf the Resort Tax revenue trend continues at the same rate over the next fiscal year, more efficiencies will be recommended during the FY 2018119 budget development process. . PAYGO Vehicle and Equipment Purchase The City Administration recommends that all vehicle and equipment replacements be funded from cash instead of through financing forthe General Fund. . General Fund Reserve At the July 7, 2017 Commission Meeting, the Cig Commission accepted the Finance and Citywide Projects Committee's recommendation to pursue a goal of focusing on one-time enhancements and setting aside a reserve in the FY 2017118 General Fund operating budget in order to prepare for potentially lower property tax revenues in the event that voters approve the creation of an additional $25,000 exemption of homesteaded properties. The Administration recommends that a portion of the unallocated surplus be used toward creating this reserve. lf the City Commission accepts the Administration's recommendations above, this would result in a net unallocated surplus of $2.8 million in the General Fund, which would be available to fund additional enhancements and/or set asides for reserves. 19 FY 2017118 Current Service Level Budget Page 7 JLM/TOS FY2017l18CSr Property Tax Revenues Non-Prope rty Tax Reve nues Total Revenues General Fund Operating CSL Surplus/Gap Recommended Reduction in Parking Revenues Recommended PAYGO Purchase Vehicles and Equipment Recomme nded Efficiencies Recommened Transfer of Al I Fees to the General Fund t75,532,m L57,243,W 332,715,W 329,L87,M 3,588,(m (2,0m,000) (2,2L2,m| 2,000,ffx) L,457,m 20 ATTACHMENT A PROPOSED FY 2017/I8 SERVICE REDUCNONS ANO EFFICIENCIES tlogrrnJFulcdcr Furld rmt mfrEilcLncy, Hncl.my,FT PT Pdn!.ilmp.ct :liminate Engineering lnspector position (curent filled)General $88.000 $88,000 the Building Oepartment no longer uses Engineer lnspectoE as his is now a function of the Public Works Oepartment. ttt-om stt-om :liminate One ('l) Vacant Financial Analyst I Position General $66,000 $65,000 the financial unit in the department has increased their efficiency rnd productivity in all financial aspects of capital prcjects nanaged by ClP. Therefore, the impact of eliminating this position vould be minimal :liminate 1 Vacant Field lnspector Supervisor Positaon General $'r07,000 s107,000 ne tsEro lnspecton un[ nas Decome more erctent and the woft cad has been distributed among fourfield inspectoE. Therefore, he im^r.t ^f alimih.tina thi. ^^.ili^^ r,^',ld ha minih.l Totr 3t73.OOO stTl-om lonvert one (1 ) Central Seruice Technician position to Part-Time curently tilled)lntemal $32,000 \svuvn,y ntrJ pvrruvil rv yorr-uilrE wnr nilpcut every vr(, )epartment, as everyone sends and receives mail. The timeliness )f getting mail to clients and residents is crucial. The change vould increase the intervals between mail distribution and pickup. -arge outgoing mailings, especially thos6 requiring collating letteB )r brcchures and stutfing and stamping the envelops may be lelayed. The tumarcund time required for print jobs will also be mpacted, as the staff that is curently assigned to the print shop vould be utilized to undertake the essential functions of the :liminate Travel lntemal $2,000 E2.000 -entmt Serurces uoorcrnator cannot attend annuat Postal Forum Temoomru I eh6r lntemal s1 000 Cllfce $1.OOO Stauo lzom :liminate vacant Fict Asst City Attomey Position General $1 22,000 1 The vacancy would cause stress on the employee moEle who would have to pickup the additional workload. Time requaBd to resolve matters would increase. leduction to Legal Fees (Public)General $33,000 $33,000 r ne Legal Fees tne fiem rs used to pay the cltys tabor counsel The reduction would impact possible future lawsuits, and labor leduction to Professional Seryices General $30,000 Froressronar soryrce Tees useo Io pay outstoe (noftEoor) counset The impact is that more work would be required in-house, and the knowledge and specialized tEining of outside counsel would be ts1mo :liminate the voluntary advertisement of opened and contjnued items ind Subscription to the Miami Herald General $6.000 By undertaking all or some of these potential reductions, transparency and communication will be impacted. lt will be more difficult for both intemal and extemal customer to follow the legislative history of ilems and for our residents to see the evolution of our Code supported by the actual ordinances that adopted, amended, or repealed a section of the Code. The impact, however, may be lessened by MBResidentconnect.com. Reduce the number of Special Master hearings from four (4) times a month to thr€e (3) times a month General $15.000 3y undertaking these potential reductions, compliance with the lode within a reasonable time fmme may be impacted, as rearinos will be set further into the future leduce overtime for Citv Clerk Soecial Master staff s3 000 :neral s4 000 Reduce the number of notanes by eliminatrng renewals General $1,000 )roposed miscellaneous cuts, the efficiency of the Office of the )ity Clerk will suffer :liminate vacant Parl-Time Office Assistant position in coniunction with he Best Buddies prcgEm General $1 4,000 leduction in possible assistance for other operational iepartments who are curently under staffed :liminate Overtime General $4.000 :lamanating overtime for the Rapid Response team would impact he Citys clean-up and recovery efforts from disaster and major :liminate vacant Office Associate lV position General $6'1.000 $6r,000 1 :liminating the Office Associate lV Position would hinder the ,epartment with the planning and statfing of major events, )ublishing of the Neighborhood and Community Atfaim Committee rgenda, and affect covemge for the frcnt desk and other rdministrative staff durinq absences. leduce Opereting Account for TEvel General $8,000 $8,000 (eoucrng me opeEung account lor travet woutd ttmn the ablltty for rtaff to attend meetings with State oflicials and other ieduce Operating Account for Prcfessional Seryices General $10.000 s10.000 (eouqng me opeE(ng account ror proTesslonat serytces woutd mit the ability for the City Manger to pmcure specialty seryices iuch as recruiters, consultants, audito6 etc. on an ad-needed leduce Opemting Account for Prcmotion General $8,000 (eoucrng rne opeG(ng account Tor prcmotton woutd ttmlt the )itys ability to promote its bEnd though charitable sponsoEhip )pportunities and would limit the support the City offers to various r^6-^. Gt ^r^.ni,.1i^^. rh6',^h^, { rli-6i leduce Operating Account for Other Operating Expenditures General s10,000 ryElsrrurrs cauuuilr wuuru educe the supply budget for the Rapad Response Team, limiting he number of repair prcjects perfomed Citywide, and thus educing the effective resolution of residents'complaints. lt would rlso eliminate the deparlment's ability to replace old and broken leduce Opemting Account for Contmct Maintenance General $1.000 ne rmpaq ro me opemlng account tor contEct matntenance vould limit the department's ability to prcvide water for public 21 ATTACHMENT A PROPOSED FY 2OI7lI8 SERVICE REDUCTIONS AND EFFICIENCIES rmpact would elrmrnate the department's subscriptions to the ri Herald and Watch Dog Report, limiting the ability to be OpeEting Account for Office Supplies the opeBting account for Office Supplies would limit the ability to prccure special materials needed to Ope€ting Account for Tcining opeEtng account would lrmrt the staff could aftend, limiting the ability to gain insight from experts, and research innovative solutions to problems Two (2) vacant Code Compliance Officer I Positions for six seruice in the high demand Entertainment District which consists of noise complaints, sanitation issues, illegal sidewalk cafes, proactive inspections including BTR of Overtime and Additional Expenses items prcposed will reduce the amount of contracted and/or employees which can be utilized, decrease the budgets for repairs/upgmdes, as well as elimanate all tEvel and There will be a need for prioritizing items whjch need and replacement, and departments which need to have a or additional graphic work will need to be billed Guard Services in Entertainment District includes $1 30,000 for Special Events secunty and $37'1,000 emergency opections print material available to the citizens of City of iriami B€ach such as huricane brcchures, re€ntry Emergency Management's ability to effectively and efficien0y ide volunteer coordination, including the emergency re-entry prcgEm, goodwill ambassadots, Community Unit (PSCU) by increasing forced overtime due to less staff available to perfom the Communications OpeEtor which will also reduce the availability of staff time ofi for Unit (PSCU) by rncreasrng forced overtime due less staff available to perfom the Communications Opemtor which will also reduce the availability of staff time otf for This prcposed efficiency/reduction will reduce the number of Security Guard SeNices - City Hall 4th Floor the restoration of tewer dune blocks this coming year. The that are not restored this coming fiscal year will need to be in a future fascal year to prevent the sDread of non-native and stabi[zatron of sand in baren areas to reduce ercsion, protect upland properties fom stom surge, and ot Citywide Reforestation Tree Planting and Pruning Seruices for FY18. Upon a successful second full year of the Tree ion Trust Fund revenues, the funds should have fund balance to cover any additional unexpected beyond the designated $84,200 for FY'1 8. ln the the reduction will result in a reduced number of trees that be planted in the city by the prcgram and citywide canopy Emergency Environmental Fuel Spill Remediation nrmrnattng thts tundrng source, the cost of clean-up wjllfall on responding department, such as Public Works for sewer spills G€neral Envircnmental Testing and Sampling identify properties or facilities with stable plumes to account for ol GeneEl Event Planning Supplies as residents and visitots about the importance of prctecting envircnmental resources and making sustainable choices. These supplies include education and outreach materials and educational tools that make these events successful the funding available for supplies will result in a reduced of events. Altemately, the Department can hold events supphes or without suDDlies. and look for altemate Security post. This will impact the level of security in City and reduce the ability to effectively adapt and address the 22 ATTACHMENT A PROPOSED FY 2017/I8 SERVICE REDUCTIONS AND EFFICIENCIES general resaarch for the department such as water qualaty compliance, as well as to make data-driven decisions. Furthemore, the city has seveEl properties with known contamination that are required to be regularly to confim the plume rs not spreading off-site, to whether the contamtnation is naturally attentuating, or to a remediation plan to bring the property into regulatory The reduction wrll result in a potential reduction in the oi sampltng, general environmental research, and assistance that the Department will be able to conduct frequency of in-house trainings Altemately, the can hold trainings reusing supplies or withoul prcposed efficiency/reduction will reduce the number ot of the Purchase of Two Laptops staff that due to the nature of theirjob responsibilities and department spread across several offices would benefit from access to a mobile work station. This efficiency will resutt in the ability to purchase a laptop for only one departmental staff Financial Analyst I position (Payrcll Analyst), curently filled This prcposed reduction would impact the overall level of s6ruice by the Department by reducing funding allocated for and protessional development training, ental ot necessary utilized during daily operations, printing of materials, as as other resources necessary for operation of the department Lifeguard I (1 0 Filled Positions)of service provided to the large number of residents and Firefighter I (9 Filled Positions) rroposeo etricrency/reouc(on wouto orastcany tmpact the of emergency medical services provided to not only the of Miami Beach, but also the large number of visitoE operations of the Fire Department since it provides ll P/I by 10 Hou6 plilk, curently reducrng to 20 houB per week and shifting the rent assistance for individuals trensitioning frcm shelter rn rent assstance of $2,848 can be Food and Shelter Prcgram by prioritizing client the OAV position, the CDBG funds woutd be freed up cover a greater portion (85%) of the CDBG Coordinator Hiring of Assistant Human Resources Directorfor six months Human Resources Director that has been vacant since seruice provided by the Department by reducing funding for travel and prcfessional development tEining, rental necessary equipment utilized during daily opeEtions, printing of as well as other resources necessary for operation ol on new employees'welcome material at Orientation in budget lor mileage reimbursement for cleanliness sessoE wril use Enterpnse Rentat car, funded by Parking, fo garage and garage attendant assessments beginning July 6, 7. Personal vehicles will be used only if Organization in budget for E-Leaming videos for requested topics leadeEhip, etc.)i Additional Adobe licenses, Refreshments. be an option and only required trainings wiil be available; usere licenses on the Adobe platfom will remain at 30 (this has not been exceeded); limited refreshments will conveEron of the Munis payroll module. Following the implementation of the payroll module in May 2017 23 ATTACHMENT A PROPOSEO FY 2OI7'I8 SERVICE REDUCTIONS AND EFFICIENCIES Prlg.n.fmclqt Fmd trobnud RacottrlltlltLd Hllchncy,, glld.ocyd FT P?Pdl{rllttpct :limination of Fumiture and Fixture Replacements General $20,000 seo.o00 The Parks and Recreation Deparlment replaces facility lumiture hat is in poor condition thrcughout all the City parks. These nclude pool lounge chairs, pool umbrellas and folding tables and )hairs. With the elimination of this budget, there will not be any eplacements, unless there are savings found within the budget owads the €nd o, FY 18. :limination of Fall Fest Event at Flamingo Park General $1 5,000 :ach year the Parks and Recreation Deparlment hosts an event o celebrate the fall season called "Fall Fest" at Flamingo Park.-his event brings hundreds of residents, however, the department il :limination of Safe Night of Fright Event at North Shore Park Youth )enter General $10,000 :acn year me Pafis ano Recreatton uepartTent hosts a lalloween event called "Safe Night of Fright" at Norlh Shore Park /outh Center. The department is prepared to eliminate this event rom the budget if needed. The department also hosts a lalloween event at Scott Rakow Youth Centeri therefore, eyen if he City eliminates "Safe Night of Fright," there will still be another :liminate Hispanic Heritage Event at North Shore Park General $1 8,000 :acn year me Hafts ano Hecreaflon uepanment hosts an event o celebrate Hispanic Heritage Month at North Shore Park. The lepartment is prepared to eliminate this event frcm its budget if recessary. lf il is eliminated rrom the budget, it is recommended or the City to look at obtaining corporate or private sponsorehip k leduction of Ljtter Contrcl Services in City Parks GeneEl $330,000 r ne elmrnalon ano reouctton ol seMces may resuli m increased itter in City Parks, which in tum may increase resident and visitor )omplaints and an overell decrease of perfomance during the leduction of Advertising General $5,000 r rE prupurEu r r ro ^uvErusilrg puoger ror rafts ano xecEalon s $10,000. This budget is us6d for all creative adverlising efforts n print and social media outlets for progEmming and events year- ound. The department is prcposing a $5,000 cut frcm this leduction of Department Tmining Budget to Attend Conferences General $8,000 $8,000 r ne prcposeo cur wilt oe reoucng tne amount ot sufi atendtng :RPA conference from 6 to 3 ($2,400.00), reducing the amount ol itafi attending NRPA conrerence from 2 to 1 ($2,500.00) and emoving the NARCE conference frcm the budget as well leduction of Dog Waste Disposal Bags and Dispensers General $10.000 {eoucrng the Dudget lor dog waste disposal bags and dispensers vill cause en increase in fecal mattar fhmtrohoril the Cito leduction of tunds to paint parks facilities General $10.000 r nE ouoger rs useo ro lor me patntng ot any pafi iactny hroughout the year The department is prcposing a $10,000 cut rom this budget, leaving $40,000 in the budget. Reducing the leduction ol Locksmith Services General $10,000 teoucrng tne Duoget br locksm[h soMces wtll incGase the time reeded to replace bDken and vandalized locks at the boachfrcnt l€duction of Machineru Reoaim Gen€rel s3 000 ,creasno thrs budoet will leeve eouiomenl inooemble leduction of Neighborhood Court Supplies General $10,000 (eoucrng mrs Duoget wilt tmpact the appearance and safety of the leduction of Palm Pruning & Plant Bed/Shrub Pruning Services in City)arks General $1 00,000 fi@,000 /isitor complaints and an ovemll decrease the parks' appeal. iince the palms will only be pruned twice a year instead of every luarter, complaints may arise conceming tallen palms frcnds. Mith the reduction of planushrub pruning, landscape areas will not teduction of Plant Material General $25,000 -his will dsrease the amount of plants catywide leduction of Pressure Cleaning Seruice in City Parks General $107,000 ne elrmrnatpn and reduction of seryices may result in pathways rnd facilities in City Parks not being clean which may increase 6.iia^r .^i vi.ir^. ^^6^l-i6.. leduction ot Rental Equipment GeneEl $4,000 <eoucrng thrs budget wll decrease the amount of special projects :hat staff can perfom as they will not have the appropriate !^',i^a6^r +^ ^6J^6 :limination of 2 Vacant FT Recreation Leader I Positions General $80.000 2 rr rne posrlons are eilmrnated, n may cause the depanment to not be able to increase the amounts of participants attending afteEchool and summer camp programs that may eventually be in leduce tundin9 tor Citywide Orchid Prcj*t General $20,000 320,0@ r ne paymenr In Fyzul //16 ts g1u,/5o therefore, the department s pDposing to reduce the budget to $20,000 in order to meet the ninimum commitment that was agreed upon with the Fairchild 3otanical Tropical Gardens. This will reduce additionat orchids lEining & Travel General $10,000 i10,000 This prcposed efiiciency/reduction will reduce the number ot trainings available to statf. leduction of lce Skating lnsuuctoB for PrcgEmming General $1 0,000 leducing this budget will decrease the number of ice skating nstructoB for year-rcund year rcund proqEmmino. leduce OpeEting Supplies tor Year-Round youth prcgrammino General $1 0,000 leducing the budget may cause a decrease in youth satisfaction vith the prcgEmming. atta,m :unds overtime pay ror planneE perfomino plans Bview after houre General $50.000 350,000 )epartment will attempt lo prccess after houB reviews moG ,fficiently (using one planner per review) in order to reduce OT vith minimal impact to the Plans After HouR review revenues that s geneEted from this OT. Reduce ,unds for consulting seryices, subject matter experts General $47,000 )epartment may not be able to absorb costs associated with ipecial studies. Funding may hav€ to be identified by CC when liEctive is issued. Reduce tunds for postage and courier seruices to ensure compliance with CMB Code and enhanced transparency of the public process General $10,000 t10.000 Jepatrmenr may nor De aote lo aDsom costs assoctated wilh rpecial noticing etforts as often request€d by City Commission:unding may have to be idontified by City Commission when 24 ATTACHMENT A PROPOSED FY 2017/I8 SERVICE REDUGTIONS AND EFFICIENCIES rro$UilFmadon Fund Potan[rl Ricomtlrlalod Elll.trrryC Eftchncy,Fl PT Poarrud lnprct leduce supplies needed to conduct business, develop presentations rmduce maos and 6rrnhins General $5,000 ss,000 leduction to this line item may educe the department's ability to rrodrrcc hrrd-.6nv d6.umpnt. m.^. .hd ^r.^hi..leduce costs associated with electrcnic recording of documents with he Clerk of Courts at Miami Dade County.General $1 5.000 leduction to this line item may reduce the department's ability to mely record documents. LI.xt leplace 1 Office Associate V at max of salary mnge with 1 Office \ssociate V at minimum of range (Filled)General $32,000 $32,000 r nrs posrrpn rs cnlcal Io matnGtn lne coun latson ?unclon, as his replacement ensures that police otficeE are prccessed in and )ut of court with maximum efficiency and that the City does not pecial Events Overtime $250-UX)on Reson Ta meetino wiih Manaoer end TCFD )ffrce Assocaate V (Filled)General $112000 01 r2,000 This prcposed education will adveEely impact the administEtive iupport tunctions of the department, which will impact the ,epartment's efficiency and workload. )ublic Safety Specialist (Vacant)General $61,000 E61.000 hrs prcposed reduction will eliminate one vacant Public Safety )pecialist in the Police Department, which will Gsult in longer wait )efer Hiring of 10 Police Officer Positions for 6 Months (Vacant)General $5'15.000 $515,000 ns proposeo errcEncy/reductton wilt detay the hanng of 't0 polac€ )fficer positions for 6 months to meet tho budgetary needs of the )ity, which will Esult in the Police Department opemting betow tgrt-om Eliminate 1 Vacant Part-Time Procurement Contracting Analyst position General $27.000 $27,000 1 !rqr nre rree-nry vr unr pur(wrr wilr ililpoe( opeEtions, including the recommendations of EirA and BDO regarding the transfering of the management of vendor files from the Finance Department to the Prccurement Department in order to assure a segregation of duties. This posjtion has been tully dedicated to assist in the clean-up, verification and data entry of vendore. So far, approximately 3,500 vendor files, representing approximately 37% of vendore, have been cleaned up. The clean- up of the remaining 62010 will be delayed by etiminating this leduce Overtime General $1,000 \rnougn m6 pubttc may be mrnrmaly impacted frcm the pmposed niscellaneous geneml funded cut from our opeEtjng budget, the lfficiency and operations of the Procurement Department will be leduce Unifoms General $2,000 02,000 \mougn me puDilc may De mtntmatry tmpacted frcm the prcposed niscellaneous generel funded cut lrcm our opeEting budget, the )fficiency and operations of the Procurement Deparlment will be teduce Postage and Shipping General $1,000 \[nougn me puDlc may oe mtntmaly mpacted trcm the pmposed niscellaneous geneml funded cut frcm our opeEtjng budget, the )fficiency and operatjons of the Procurement Department will be leduce Advertising General s1 000 \[nougn me puoilc may oe mtntmatry tmpacted ircm the prcposed niscellaneous generel funded cut from our opeEting budget, the )fficiency and operations of the Procurement Department will be leduce Office Supplies General $2,000 \trnougn me puolc may De mtntmaly tmpaded trcm th8 prcposed niscellaneous geneEl funded cut frcm our ope€ting budget, the )fflciency and operations ot the Procurement Department will be Eliminate Bonfire Sottware and reduce LCP TEcker General $34.000 )epanment staff in managing, due to a shortage of staff, lompliance with mandated social prcgrams such as Living Wage and Local Workforce Participation. The reduction will impact the lepartmenfs ability to efficiently and effectively manage these )rcgrams, and prcvide program reports. For example, on July 13, 20'16, the City Commission apprcved the first reading of an )rdinance requiring City Contmctore to implement a program to )rcmote the hiring of Miami Dade County and Miami Beach Esidents. The ordinance tasks staff with the oversight of rompliance with the ordinance. ln lieu of additional staffing, LCp Tracker was apprcved so that compliance efforts could be nanaged electronically through labor compliance software, which s commonly used to manage these sorts of compliance matteE. :limination of this resource will impact statfs abitity to tmck these leduce TEining and Awards General $16,000 $16,@0 r rs rmponam ro nole tnat reoucng the I ratntng and Awards )udget can impact staffing certifications to include but not timited ^ .^ntE.lin^ ^h.',ranahl i^166-l ^^^1. 1. 5a5.GO leduction in Training lnlemal s5,000 ss,000 n6 ppposeo reoucuon uil tmpad tne depanment's abiltty to reep existing peBonnel up-to-date with the most recent skills r^hli..hlc t^ thair t..da. leduction in Overtime lntemal $50,000 nrs prcposeo reouclton wlt aoversety tmpact tne depanment s rbility to maintain adequate staffing during high impact periods rnd special events when additional personnel is sometimes leduction in Preventative l\raintenance (Electric)lntemal $7s,000 nrs proposeo reoucUon wil reouce th€ tevet ot seruice for ntrtdcal meinfanrn.a naadad f^. aitw L.ilili6! loduction in Preventative Maintenance (Paint)lntemal $1 0,000 n6 prcposeo reoucton w[ reduce the level of seryice for aintin^ af aitu fr.ilitiaa leduction in Professional Seruices lntemal $15,000 r nrs prcposeo reouctDn wil reduce the frequency of facility 'emcdiati6n lp.tin^ t^ ha ^^ni".tad .^h.. .ll ailw fo^ili.i6. Reduction in Grainger Materials (Cityvide)lntemal $50.000 r nrs prcposeo reouclon wilt reouce the tevet of seryice for genera raterials n@ded for routine repaiB and maintenance, which will mde.f m2intanr^.A f^r avi.li^^ aitw f-^ili1i6. Reduction in Huricane Preparation Seryices lntemal $1 0,000 I hs proposed reduction will reduce funding allocated for ruficane preparation services thereby reducing the l6vel of tetui.. ^.^vidad dildn^ ^.a^...li^n I^. a ^^ 25 ATTACHMENT A PROPOSED FY 2OI7lI8 SERVICE REDUCTIONS AND EFFICIENCIES ,|!gtr|r#rlrc[on Furd Po.lud RFoflrrfl5 Efll.turclr, llllcl.ltcll, D*ilM Ule FT PT Pobntrl hprct leduction in Generel Peventative Maintenance lntemal $20.000 Ihis prcposod reduction will reduce the level of seryice for genem leduction in General Repairs and Maintenance lntemal $20,000 r nrs prcposeo reouctpn wilt reouce the tevet ot serylce for oeneE EnaiR and mrintan.n.a .ctui.ac ^r vid.d ^ihtuida leduction in Additional Janitorial Seruices lntemal $1 5,000 This proposed reduction will reduce the level of seruice of anitorial seNices prcvided for City facilities. l5-m Jnfoeseen Expenditures - Engineering General $20.000 $20,000 nrs prcposeo reoucuon uil resun tn tne oepaftment not hayng unding allocated for unforeseen expenditures, which the Tree Shrubbery Materials - GEenspace l\ranagement General $25,000 this prcposed eduction of replacement of tree and shrubbery naterials Citywide will impact the Department's ability to quickly eplace damaged plant materials and/or materials that have eached the end of their life cycle. ]pecialzed Tree Services - Greenspace Management General $40,000 'his proposed reduction in specialized tree services ,or trimming rnd removal of large trees in hazardous locations will result in ieruices being prcvided less frequently. )ffice Chairs - Engineering General $2,000 (eouqpn oT mtce cnat6 tor me Engtneenng DNtston wil halt the eplacement prcgEm of OSHA standardized office chairs. The lepartment has already replaced half of the chairs in the office )ublic Works Greenspace - Landscape Services General $90,000 Ihis prcposed reduction reduces contract maintenance for andscape seruices Citywide. Various sites will receive services ess frequently, which will impact the appeaEnce of many City )wned and/or maintained prcperties potentially impacting the lity's overall cleanliness report. ngineering Assistant lll - Engineering (Vacant)General $63,000 063.flto 1 rrno puJtrrurr wlrpurEr crn'Ia(ou uE-rgil tuAU, )peElor and is responsible for the coordination of electmnic latabases of the City's infmstructure. Elimination of this position Mll require those duties to be perfomed by an existing lngineering position, which will reduce the productivity of this ,ngineer since the position will be taking on addilional :-Builder Software Maintenance - Engineering General $3.000 :limination of the e-builder software. which is a construction nanagement tool that tEcks expenditures, timelines and ,elivembles, will reduce prcject management prcductivity. lonsulting SeMces - Engineering General $30.000 This prcposed reduction in consulting seruices will result in an inability to conduct real estate appEisals and other consulting seruices that occur annually. Public Works AdministEtion - Consulting Services and Office Supplies General $1 4.000 $1,t,00o This prcposed eduction will result in the department being unable o fund necessary consullino seryices. Tmining & Travel General $ 1 0,000 $'10.@0 This prcposed efficiency/reductjon will Gduce the number of traininqs available to staff. Public Works Administmtion - Consulting Seruices and Oflce Supplies Gsneral $2,000 this pmposed reduction will result in the department being unable ^ irnd n6^a...^r.,'^^lia. a^.lha o..hli^ r leduce Arts in the Park General $30,000 ieducrng the Arts in the Par* budget will decrease the amount 01 )vents held in Soundscape Park and will nearly eliminate the leduce Management Fee that is paid to the Bass Museum General $72,000 ne Cny wll have to negotiate an 1 1% reduction in City funding to he Bass Museum and require the non-profit to cover a larger :liminate Training and Awards Generel $8,000 t8,000 :mployees wrll not be able to obtain the Economic Development lertification or attend the Economic Development Council lEini^^ u,hi^h u/ill ' 'f,Td ---FaanEal Recom nFund Efficiency/ Efficiency/ --E*aFfia-*ffi$261,oooGenenlFundreductionswhichalsoreduceGenenlFundRevenue5 lntgmal S6M€ impeci (% could cheng6 bs6d on allocations; 82% a$umption) $283,000 82g,mo$5,4r5,A0 tX2t0,O00 lntemal Seryice $345,000 $33,000Enterprise $0 30 Speciat Revenue S0 $0Resort $751,000 3751,000TBD $O $O 26 ATIACHMENT B PROPOSED ?( 2OI7I18 ENHANCEMENTS Department Fund F(equesleq Fnhanaamanl Kecommenoeo Fhh.n^am6n+ Yeaf 2 lmnacl total-Fr )onvert Financial Analvst lll lo Adminislralive Services Manaoer General 8 000 $ E.000 3onvert Permit Clerk I to Buildino Records Suneruisor General $8.000 $ 8,000 lonvert Office Associate lV to Office Associate V General $ 3.000 $ 3000 )onvert Office Associate lV to Office Associate V Generel 4 000 $ 4.000 Sonvert Office Manaoer to Senior Soecial Proiecls Manaoer General $ 7.000 $ 7000 .-onior Snecial Proiccls Manader eneral $ 111,000 $ 138 1 ric Desion Professi6nal Scruices lenerel 35 000 $ lonvert Plumbinq lnspector to Senior Plumbino lnsDector General a (8 $ 1'r 000s 168.{x)0 s 0 s 179 1 o Vliami Design Preservation League-Art Deco Weekend (Cityw'de)General $ 100.000 s 0 T {m-ooo I 0 I o o ell Phone Stinenrrs ieneral 4,000 s 4.000 )ity Prosecutor ienerat 72 000 $89.000 Leoal secretarv to cttv Prosecutor General $ 68.000 81 000 1 3 ,ltu_t s 0 174.2 o Part-Tirne Visual Communications Specialist General $ 38.000 $ 39 000 T 3 5 o s 1 Securitv Guard Services - Buildino Deoartment Norlh Beach Office General $ 28.000 $ 28 000 ity Genter RDA Securitv Guards (additional hours for Lincoln Road)RDA $ 166.000 $ 166 000 DEM Securitv Guerds (1 ProiecJ Mor & 2 Secrrrilv C^nr.linat^re\General ?84 00,0-$ 284.000 lT Soecialist I General 63 000 $ 76,000 Mount Sinai Public Safetv Liaison Center (Furniture/Eouioment)General $ 20.000 $0 Physical Security Technoloqv Master Plan General $ 234.000 $ 234.000 Poilce Department Security Guard Services General s 113000 $ 113,000 )U Furniture Comoonent & Aooliance Reolacement General $ 20.000 $0rublic Health Coordinator Generel 94.000 $ 113000 1 Securitv Guard Services - Parkino Enlerorise Frind Enterorise $ 3000 $ 3,000 Security Guard Services - Sanitation (Waste Haulers)Special $ 2,000 $ 2,000 Securitv Guard Services - RDA Anchor Garaoe RDA 2 000 $ 2,000 ecurity Guard Services - RDA Penn Garaoe RDA $ 1 16.000 $ 116 000 ional Security Guard Services for Hioh lmDact Periods Resorl c 34,000 $ 34 000 Tota t,t7g.flxt 3 o 3 t.17,o \ddrtional Temp Labor for ongoing Munis Prolect lmplementation and )otimization General a 30,000 a 0 Tdt 30.000 $o 3 o 0 0 -550 Mobile Air Truck Unit Gencral $ 271 000 (U 271.Un T o s o 0 o Vliami-Dade County Homeless Trust Aqreemenl Resort $ 3,500,000 s 0 3-5II0 txro s o T SDecialist I for Public Records I nternal 63 000 $79.000 -anior Secl rrifu Adminislralnr lnternal $ 89 000 s 113000 s ts2.000 J o r t92_om 2 0 \nti-Defamation League (2017-'18 Schoot Year)Special Revenue $ 4,ooo o 4.000 lommon Threads Special Revenrre $ 19.000 $ 19,000 :lU Dual Enrollment (2018-19 School Year)Special Revenue $ 62,000 $62.000 ulDC Dual Enrollment (2018-19 School Year)Special $ 28,000 $ 28,000 Nurse Enhancement lnitiative (2018-19 School Yea0 speoal Revenue $ 16,000 $16,000 Nurse lnitiative - Behavioral Health (2018-1 9 School Year)Special Revenrre $ 54,000 $ 54,000 Sfflce Associate lV from Part-Time to Full-Time spectal Revenue $30,000 $ 41.000 i/PK (Year 3 - 2017-18 School Year)Special $ 141,000 $ '141,000 D 354-Utru o s o qrt Basel / Citv Emolovee Irber lnitiaiivc Enterorise $ 50 000 50 000 $0jgnior Systems Analyst Ente16rise $76,000 9'l 000 1 s s(lt)lll) I I o 27 ATIACHMENT B PROPOSED FY 20I 7/ I 8 ENHANCEIYIENTS )epartment Fund Kequesteo Enhancement Kecommendeo Fnhan.amenl Year 2 lmn..f rarks and Recreetion Vehicle Modific:lions General $ 10.000 0 iecond Annual Youth Music Festival General s 12 000 (iencrel $ 92.000 0 I Part-Time Park Ranoers at North Shore Park & Youth Center General $ 72 000 $ 64.000 2 \ddilional Park Ranoer Srrnervisor General $ 75.000 s 83 000 1 10 Additional Part-Time Year-Round lnclusionrru Aides General $196.000 $ 201.000 10 10 Part-Time Year-Round Municioal Service Worker lll - Bus Driver General $ 205 000 $ 212.000 l0 odv Cameras for Park Ranqers General $ 35.000 $ 23 000 Portable Luxury Restrooms & Daily Porter Services for ITF Tennis Tournament General $ 24,000 o 0 urounos Nrarnlenance Keorgantzalton- '1. Convert 1 Parks Operations Supervisor into two full{ime Landscape lnspectors. 2. Add three full{ime MSW I positions and three pa({ime MSW I positions to assist with daily grounds maintenance duties. 3. Convert two full{ime MSW lll positions into two Trades worker I General $ (41,000)$ (41,000)$ 23,000 4 3 Beach Mainlenance Drvision Operational Needs (Beach Marntenance Division) for uniforms, office supplies, telephone chargers, mobi mats, ropes and posls, lumber for the board walks and memberships/conferences. General $ 129.000 $ 129,000 2 Eeach Maintenance Vehicles (Berch Meinlenance Divis General s 88.000 $0 2 Municipal Service Worker lll Positions & Ford Vactron Unit (Beach \ilainlenancn Divi<inn)General s 201 000 $ 119,000 2 Seachwalk Tree Wells 14t to 22nd Street - Bonded Aggregate (Beach Vlaintenanm Division)General $ 135,000 a 0 )art-Time Park Ranoer for Maurice Gibb Memorial Park General $48.000 $ 47.000 YOrmanoy Snores NergnDornooo/uotI uourse Secunty Guard Rover 'Split Funded: 50% Normandy Neighborhoodis0% Normandy Golf General $ 27,000 $ 27.000 To I 1.304.ilXt 3 {4r-ooo'3 g2e ooo 7 26 2 Senior Planner Positions General $ 187.000 $ 223.000 emDorary Administrative/Clerical Staff General $ 32 000 o 32,000rrofessronal Services for Comprehensive Plan (Required by Florida qtrtr rlac\General $ 100,000 $100,000 o 0 ental - Buildind & Forrinmenl f 1 A.lditinnal Sharn Conipr/Sc;General 6 000 $6.000 3Z5.|XXI s lm.lxxt 3 26r.txxt 2 o lonvert 1 Police Officer position to a Police Lieutenant oosition General s 37 000 $38,0003 37-OOO 3a.(xx,o lhiller Preventative Maintenance (Cit\^#ide)lnternal $ 13.000 1 ilevator Mainlenence lCitwirie\lnlernal s 100 000 $ 100.000 rainqer Materials (Citywide)lnternal $ 100.000 $ '100,000 -]nlidav I iahlinn and \/icr ral F)6nnr Resort $ 700.000 $ 575 000 IVAC Maintenanne /Citwida\lnternal s 150 000 $ 150.000 Janitorial Services (Citvwide)lnternal $ 155 000 s 155 000 {ormandy Shores NeighborhoodiGolf Course Security Guard Rover Split Funded: 50% Normandy Neighborhood/s0% Normandy Golf lorrrsel Special Revenue $ 27.000 $ 27,000 Lincoln Road Halloween Evenl RDA $ 50.000 $ 50 000 lVlobile Phone Uoorades lnlernal $ 6,000 $(, Special Event Supoort Services R esort $ 25.000 $ 25.000 2 Trades worker I Positions lnternal $ 121 000 $ 145.000 2 Trades worker I lnternal $ 72.000 87 000 1r3 t-519-mo s 0t 1,tE27.lJfro o Convert Enoineer Assistant lll to Civil Enoineer ll General $ 25 000 s 25 000 onvert MSW I lo Heaw Fdr rinmenl Onar^t^r I General $ 10.000 $ 10.000 onvert Streel Liohlino Tech I lo Streel I iohtino Oncrationc Srmtui<^r General $ '17 000 $ 15,000 GIS Software Enhancements General $ 14.000 $ 14 000 reensDace Momt. Landscaoe Proiects Coordinator General $ 115 000 $ 99.000 1 Public Works Enoineerino - Hvbrid Vehicle General 25 000 e 0 ztI6.txto I o 16:l-ilXt 1 o 1 Ton F-350 Sinole Cab with Utilitu Box /Sewer'l Enterorise 45 000 $U TPC Trainno T.ainind 15Oo/" Watar ,Q 5Oo/^ Sawar\Enterprise $ 21.000 s 0 Total 3 t 0 5 o o Electrician (Storm Water)EnterDrise $ 101 .000 $ 87.000 Field Suoervisor (Storm Water)Fnlernrise $59.000 $ 70 000 2 Pumpinq Mechanic Positions Storm Water Enterorise $ 156 000 $ 140.000 LP 360 (LIDAR) Software Enhancement Enteronse s 7000 $ 7.000 Tott t 323.000 J o s 3I)I!.O{X)4 0 28 Department Fund Kequesteo Fnhaneomanl F(ecommenoeo Fnh.n.amant Yeaf z lmnaci rotal P FT PT Valve Turner and Vacuum Tank Water Division /WalFr'\Enlerorise $ 100 000 $0 1 Ton F-550 Single Cab Dump Truck with Trailer and Mini Excavator lWater)Enterprise $ 150,000 0 1- F-l50 Sinole Cab Pick-uo Truck /Waier)EnterDrise $ 28 000 $0 Additional Temporary Labor for Munis Utility Billing tmptementation /Waler'l Enterprise $ 30,000 $0 IPC Trainco Trainino (50% Water & 50% Sewer)Enlerorise $1 000 $0 329.Om s 3 o Standardization of Litter Receptacles Enterorise 40 000 $ 240.000 z4tt.txx,I o 3 2rlo-OOO o Bass Museum Manaoement Aoreemenl lncreese Genera $ 550 000 $ 550.000 fconomic Develoomenl Plan for the Citv General $ 75.000 $0 =ilm lncentive Generel $ 100 000 $ 100 000 -ummus Park Cultural Activation and Proqramminq General $ '100 000 $ 100.000 uper Bowl 2020 General s 150.000 $o3 97s.000 I o s 75l}.ooll o o fransit Extension to Omni Transportation/$ 2,'l 34,000 $ 2,134,000 ixpress Trolley Service Transportation/ Parkino a $ 2,s01,000 fransit Corporate Discount Program Transportation/ 9arlziaa $ 4s.000 $0 )itywrde Origin-Destinatron Survey Transportationi Parkino $ 500,000 $0 rart-Time Community Outreach Coordlnator Transportation/ 9atLiaa $ 40,000 $ 40,000 1 Tota s 2.7i9.OOO 5 0 o I AITACHIIIENT B PROPOSED FY 2OI7lI8 ENHANCEMENTS Requested lnternal Service lmpact (assumes 82% allocation) $ $ lnternal Service $ Resort $ RDA $ Enterprise $ Special Revenue $ Transportation/Parking $ 713,000 $ 5,171,000 $ 869,000 $ 4,259,000 S 334,000 $ 1,087,000 $ 383,000 $ 2.719.000 $ 50,000 29 ,7Efrt 7 T{REE 30 lrru To Br SuBMrrrED As Suppr-EMENTAL 31