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July 21st FCWPC Agenda1 2 3 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, wwv^.miamibeachfl.gov COMMITTEE MEMORANDUM TO: FROM: Members of the Finance & City Wide Projects Committee Jimmy L. Morales, City ManageirT\^'^^ll^rt^yvj-i,/v^ DATE: July 21, 2017 SUBJECT: FY 2017/18 PROPOSED CAPITAL BUDGET DEVELOPMENT The FY 2017/18 Proposed Capital Budget was reviewed by the Finance and Citywide Projects Committee on June 16, 2017, by the City Commission at the June 22, 2017 Commission Retreat, and again by the Finance and Citywide Projects Committee on July 10, 2017. Attachment A contains a full funding summary of the proposed FY 2018-22 Capital Program sorted by fund. The following items were amended, as requested by the Committee and the Commission: Transportation Fund (page 1 of 6) • The remaining available balance in this fund was reduced from $949,225 to $532,225 to account for $417,000 which will be used for the City's contribution towards the Memorandum of Understanding for the Beach Corridor Connection project during FY2016/17. All projects previously funded remain unchanged. Cultural Arts Council Endowment Fund (page 2 of 6) • Collins Park Rotunda/ Performing Arts Venue (#51) - Added this project and moved funding in the amount of $800,000 to the proposed column, based on direction from the Committee on July 10, 2017 to fund this project. As approved by Commission, the Cultural Arts Council will oversee a flexible performing arts center; it can be used for spoken word performances, theater in the round, a small dance performance, an art installation, and a generally flexible, multi-use space. PAYGO Fund (page 3 of 6) • Baywalk - South Bay Club, Bayview Terrace, Bay Garden Manor (#88) - As a result of the dollars made available from funding a portion of the Maurice Gibb Park Redesign project from the 2003 Parks GO Bond, moved funding for this project in the amount of $386,000 to the proposed column, based on direction from the Committee on July 10, 2017 to fund this project. Resort Tax- South Beach Fund (page 4 of 6) • 5*" Street Flyover Lighting Enhancement (#156) - Moved funding in the amount of 4 FY 2017/18 Proposed Capital Budget Development Page 2 $148,779 to the proposed column, based on direction from the Committee on July 10, 2017 to fund this project. 1999 Fire Safety General Obligation Bond (GOB) Fund (page 5 of 6) Based on a recent reconciliation of the GOB funds, the Finance department advised that $347,858 of 1999 Fire Safety GOB dollars were available for appropriation. The Committee approved funding the following projects with these dollars:  F-550 Mobile Air Truck Unit- Fire Department (#184) - $271,000 (previously operating budget request)  Fire Station #2 Garage Doors Replacement (#185) - $30,000 (previously PAYGO request)  Fire Station #1 Interior & Exterior Painting (#186) - $36,000 (previously PAYGO request) 2003 Parks General Obligation Bond (GOB) Fund (page 5 of 6) Based on a recent reconciliation of the GOB funds, the Finance department advised that $676,342 of Parks GOB dollars were available for appropriation. Of this amount, the Sixth Capital Budget Amendment includes a request to appropriate $25,000 to fund a wheel chair lift at the North Shore Bandshell. The Committee recommended that the Parks department prioritize the parks needs and provide an update at today’s meeting. Administration’s recommendations are outlined below:  Maurice Gibb Park Redesign (#190) – Move $521,342 previously proposed to be funded in FY 2017/18 from PAYGO dollars to be funded from the 2003 Parks GO Bond fund. This would create capacity for other projects to be funded from the PAYGO fund.  South Pointe Park Splash Pad Rubber and Drainage Improvement (#191) – Move funding for this project in the amount of $50,000 to the proposed column, based on the Parks and Recreation department’s recommendation.  Mid-Beach Park Restroom Renovation (#192) – Move funding for this project in the amount of $80,000 to the proposed column, based on the Parks and Recreation department’s recommendation. CONCLUSION The City administration recommends the changes listed above to the proposed FY 2017/18 Capital Budget. The funding recommendations in the proposed FY 2017/18 Capital Budget are based on the City Commission’s priorities and needs identified by various City departments. The final FY 2017/18 Capital Budget will be adopted at the second public hearing in September. JLM/CGR 5 CITY OF MIAMI BEACH PROPOSED FY 2018-2022 CAPITAL IMPROVEMENT PROGRAM Funding Source Project Name Prior Years Adopted FY 2016/17 Amendments FY 2016/17 Programmed FY 2017/18 New Requests FY 2017/18 Proposed FY 2017/18 Proposed Programmed FY 2018/19 Proposed Programmed FY 2019/20 Proposed Programmed FY 2020/21 Proposed Programmed FY 2021/22 Total Future 1 Building Department - Property Purchase 10,000,000 - ---- 10,000,000 ------- 10,436,543 - 10,436,543 2 Bayshore Neighborhood Traffic Calming Phase 1A 378,075 378,075 378,075 3 Bayshore Neighborhood Traffic Calming Phase 1B --141,000 4 Nautilus Neighborhood Traffic Calming/ Complete Streets - Phase I 594,068 355,500 355,500 5 Nautilus Neighborhood Traffic Calming/ Complete Streets - Phase II 661,000 661,000 6 Venetian Causeway Internally Illuminated (LED) Crosswalks 180,000 180,000 180,000 ----1,152,143 913,575 661,000 ---1,574,575 141,000 1,445,800 - 532,225 7 Police Station Backup Chiller Replacement 80,000 80,000 80,000 8 Storage Tank Replacement 200,000 200,000 200,000 400,000 9 Scott Rakow Youth Center Emergency Generator 500,000 500,000 500,000 10 Historic City Hall HVAC Fresh Air Unit Humidity Control 50,000 50,000 50,000 60018 11 Scott Rakow Community Center Aluminum Windows Renewal 446,000 700,000 700,000 700,000 12 Historic City Hall Pressure Booster Pump-Duplex 5 HP Renewal 53,306 53,306 53,306 13 North Shore Park Youth Center Replacement of A/C Units 90,000 90,000 90,000 60038 14 South Shore Community Center Fire Alarm System Renewal 112,086 112,086 112,086 112,086 15 Police Station Replace Domestic Water Pump 35,000 35,000 35,000 16 Historic City Hall Fire Alarm System Renewal 151,618 151,618 151,618 61100 17 P.A.L. Building Fire Alarm Renewal 95,000 86,692 95,000 18 777 Building Branch Wiring - Equipment & Devices Renewal 96,661 96,661 - 19 City Hall Generator Replacement 250,000 - 20 Police Station Lighting Protection System Renewal 90,153 - 21 Botanical Garden Roof Renewal 50,000 - 22 Historic City Hall Roof and Balcony Renewal 35,000 - 23 Police Garage Aged Surfaces 235,000 - 24 Police Station Main Electrical Service 09-1200A 480Y/277V Renewal 118,572 - 25 Police Station Main Electrical Service 11-1200A 480Y/277V Renewal 156,382 - 26 10th Street Auditorium Metal Wall Louvers Renewal 43,220 - 27 777 Building Replace Up Lighting 38,000 - 28 Police Station Swinging Doors - 3x7 HM-Rated Renewal 35,141 - 29 City Hall Ceramic Tile in Restrooms Renewal 75,000 - 30 Police Garage Concrete Paving: Aged Coatings 32,820 - 31 City Hall Restroom Renovations (Floors 1, 3, and 4)200,000 - 60028 32 South Shore Community Center Electrical Distribution Renewal 160,552 160,552 - 33 Historic City Hall Emergency Battery Pack Renewal 28,541 - 34 City Hall Exit Signs Renewal 74,521 - 35 Fire Station #3 D5020 - Lighting and Branch Wiring Renewal 96,808 - 36 Police Station Restroom Fixtures Renewal 254,850 - 37 City Hall Exterior Restoration and Painting 80,210 - 38 Police Station Swinging Doors - 3x7 HM-Rated Renewal 65,178 - 39 Police Station Branch Wiring - Equipment & Devices Renewal 247,088 - 40 The Fillmore Exterior Restoration and Painting 50,000 - 41 Public Works Water Heater-Electric Renewal 36,883 - 42 Byron Carlyle Fire Alarm System Renewal 169,088 - 43 Byron Carlyle Flooring/Carpet Replacement 195,900 - 44 Byron Carlyle Interior Door Replacement 153,958 - 45 Miami Beach Golf Club A/C and Kitchen Refrigeration Replacement 50,000 - 46 Lifeguard Stand Replacements (Additional funding in #150, 164, #174)-141,189 141,189 47 Fire Station #4 Kitchen Equipment Renewal 41,849 41,849 41,849 48 Fire Station #3 Kitchen Renewal- New Equipment & Grease Trap 30,000 30,000 30,000 95,000 -- 815,299 5,250,077 2,185,048 200,000 --- 2,480,048 - 1,464,048 721,000 - 49 Neptune Apartments Repairs 60,028 320,000 320,000 330,000 330,000 330,000 1,370,028 50 Madeleine Village Required (Additional funding in #70)195,426 195,426 195,426 --60,028 -515,426 515,426 330,000 330,000 330,000 -1,565,454 - - 515,426 - Building Reserve Total: Building Reserve Available Balance FY18 Projected Revenue FY18 Projected Revenue Remaining Available Balance FY18 Projected Revenue Remaining Available Balance Total: 131 Available Balance 106 Transportation Total: 106 Available Balance FY18 Projected Revenue Remaining Available Balance 125 Capital Renewal & Replacement 131 Community Development Block Grant - Year 33 Total: 125 Available Balance Customer/Department requests Priority 1 - Deferred Maintenance Priority 2 - Recommended based on asset life, not condition Page 1 of 6 6 CITY OF MIAMI BEACH PROPOSED FY 2018-2022 CAPITAL IMPROVEMENT PROGRAM Funding Source Project Name Prior Years Adopted FY 2016/17 Amendments FY 2016/17 Programmed FY 2017/18 New Requests FY 2017/18 Proposed FY 2017/18 Proposed Programmed FY 2018/19 Proposed Programmed FY 2019/20 Proposed Programmed FY 2020/21 Proposed Programmed FY 2021/22 Total Future 51 Collins Park Rotunda/ Performing Arts Venue 800,000 800,000 800,000 ----800,000 800,000 ----800,000 - 1,500,000 - 700,000 52 7th Street Parking Garage Upgrade Lighting (LED)200,000 200,000 200,000 53 7th Street Parking Garage Vestibule Roof Top Renewal 30,000 30,000 30,000 20087 54 P23 - New Garage - 1623 West Avenue - Intercept Garage (Additional funding in #62, #223)1,169,500 1,169,500 1,169,500 ----1,399,500 1,399,500 ----1,399,500 - 1,399,537 - 37 20377 55 Art in Public Places Miami Beach Convention Center 6,250,000 810,797 470,000 470,000 7,530,797 56 Art in Public Places Flamingo Park Project 194,000 194,000 194,000 57 Fire Station 2 - Miami Dade County Arts in Public Places 95,334 95,334 95,334 58 Art in Public Places Lummus Park 116,000 116,000 116,000 -6,250,000 810,797 -875,334 875,334 ----7,936,131 - 887,147 - Pending FY18 recommended projects 11,813 59 72nd Street Park and Parking Structure - Parking Component (Additional funding in #121, #122)300,000 300,000 21,166,000 21,466,000 20547 60 Parking Garage at Biscayne Beach (Additional funding in #103, #237)1,180,000 1,180,000 1,180,000 ----1,480,000 1,480,000 21,166,000 ---22,646,000 - 2,837,053 - 1,357,053 20107 61 P55 - New Garage 2660 Collins Avenue (Additional funding in #235)1,960,000 2,240,000 1,406,270 3,366,270 -1,960,000 -2,240,000 -1,406,270 ----3,366,270 - 1,406,270 - - 20087 62 P23 - New Garage - 1623 West Avenue - Intercept Garage (Additional funding in #54, #223)3,000,000 3,080,077 3,080,077 6,080,077 --3,000,000 -3,080,077 3,080,077 ----6,080,077 - 3,080,077 - - 20018 63 41st Street Adaptive Traffic Control Project 840,000 -840,000 27920 64 Shared-Use Path Along Alton Road from Chase Avenue to North Michigan Avenue 418,000 (418,000) (418,000)418,000 418,000 28080 65 Intelligent Transportation and Smart Parking System (Additional funding in #225)2,060,000 5,555,000 5,555,000 1,469,000 818,000 9,902,000 66 Alton Road (5th Street to North Michigan Avenue) Signalization Improvement -1,400,000 67 MacArthur Causeway/5th Street Corridor Adaptive Traffic Signal Control -1,000,000 2,478,000 --840,000 5,137,000 5,137,000 1,469,000 1,236,000 --10,320,000 3,240,000 5,562,055 425,055 29300 68 Lincoln Road Washington Avenue to Lenox Avenue - Refurbishment of Lincoln Road Pedestrian Mall 23,965,000 6,865,154 6,865,154 69 Lincoln Road Washington Avenue to Collins Avenue - Refurbishment 5,318,000 - ---- 29,283,000 6,865,154 ----6,865,154 - 6,865,154 - - 70 Madeleine Village Repairs (Additional funding in #50)316,448 316,448 300,000 300,000 150,000 1,066,448 ----316,448 316,448 300,000 300,000 150,000 -1,066,448 - 316,448 - FY18 Projected Revenue Remaining Available Balance 158 Concurrency Mitigation Fund 147 Available Balance FY18 Projected Revenue Remaining Available Balance FY18 Projected Revenue Remaining Available Balance 155 Fees in Lieu of Parking Fund - Mid Beach Total: 155 Available Balance 155 Available Balance FY18 Projected Revenue Remaining Available Balance 155 Fees in Lieu of Parking Fund - South Beach Total: 155 Available Balance Remaining Available Balance Total: 184 HOME Invest Part. Program Grant FY18 Projected Revenue Remaining Available Balance Total: FY18 Projected Revenue 165 RDA - Non TIF Total: FY18 Projected Revenue 158 Available Balance 165 Available Balance FY18 Projected Revenue Remaining Available Balance Total: Total: Total: 142 7th Street Garage 147 Art in Public Places 155 Fees in Lieu of Parking Fund - North Beach Remaining Available Balance 142 Available Balance 140 Cultural Arts Council Endowment Total: 142 Available Balance 181 Available Balance FY18 Projected Revenue Remaining Available Balance Page 2 of 6 7 CITY OF MIAMI BEACH PROPOSED FY 2018-2022 CAPITAL IMPROVEMENT PROGRAM Funding Source Project Name Prior Years Adopted FY 2016/17 Amendments FY 2016/17 Programmed FY 2017/18 New Requests FY 2017/18 Proposed FY 2017/18 Proposed Programmed FY 2018/19 Proposed Programmed FY 2019/20 Proposed Programmed FY 2020/21 Proposed Programmed FY 2021/22 Total Future 71 Meridian Avenue Protected Bicycle Lanes 250,000 250,000 250,000 72 Signal Installation on Alton Road and 4th Street 580,000 580,000 580,000 73 Royal Palm Neighborhood Greenway (between 34th Street and 42nd Street)430,000 430,000 430,000 27880 74 72nd Street Protected Bike Lane (Additional funding in #117)39,000 200,000 3,175,000 239,000 27940 75 Euclid Avenue Between 17th and 5th Streets (Bike Lane)470,000 --470,000 509,000 200,000 -3,175,000 1,260,000 1,260,000 ----1,969,000 - 1,974,629 - 714,629 27950 76 North Shore Open Space Park Redevelopment 9,447,134 4,310,000 5,137,134 9,447,134 77 North Shore Beach Neighborhood Parks Restroom Renovations 190,000 190,000 190,000 ----9,637,134 4,500,000 5,137,134 ---9,637,134 - 4,500,000 - - 23200 78 Flamingo Park (Additional funding in #151)37,000 1,090,000 1,090,000 1,384,000 2,511,000 79 Brittany Bay Park Overlooks and Living Shoreline 772,000 772,000 772,000 80 Maurice Gibb Park Redesign (Additional funding in #166, 190)984,518 28,658 955,860 984,518 23360 81 West Avenue - Above Ground 6,112,000 - 20607 82 11th Street Flamingo Neighborhood Improvements - Above Ground 1,059,000 - 23240 83 La Gorce Neighborhood Improvement - Above Ground (Additional funding in #195, #211)7,500,000 7,500,000 7,500,000 84 Middle North Bay Road & Mount Sinai Stormwater Pump Station - Above Ground ( Additional funding in #214)5,400,000 5,400,000 23220 85 North Shore Neighborhood Improvement - Above Ground (Additional funding in #196, #212)5,000,000 5,000,000 10,000,000 86 Flamingo Neighborhood - Above Ground (Additional funding in #206, #219)- 20,000,000 87 Nautilus Neighborhood Improvements - Above Ground (Additional funding in #204, #217)-5,000,000 88 Baywalk - South Bay Club, Bayview Terrace, Bay Garden Manor 386,000 386,000 4,994,000 5,380,000 20028 89 La Gorce Neighborhood Right of Way Improvement - North Bay Road Neighborhood Greenway 3,720,000 2,685,000 - 20447 90 Lummus Park Lighting Improvement 2,100,000 - 60327 91 10th & 11th Street Neighborhood Greenway 1,494,000 1,494,000 1,494,000 29860 92 Flamingo 10G-6 Street Right of Way Improvements 1,441,264 - 20048 93 North Shore Neighborhood Right of Way Improvements - 85th Street Neighborhood Greenway 1,090,000 990,000 990,000 990,000 20078 94 Citywide Street Pavement Restoration 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 4,000,000 20058 95 Central Bayshore - Chase Avenue/43rd Street Shared Use Path 830,000 830,000 830,000 20068 96 North Shore Neighborhood Right of Way Improvements - Tatum Waterway Neighborhood Greenway 830,000 830,000 830,000 20038 97 North Shore Neighborhood Right of Way Improvements - 77th Street Neighborhood Greenway 690,000 690,000 690,000 60177 98 South Beach Pedestrian Priority Zones 300,000 300,000 1,500,000 650,000 2,450,000 20167 99 Citywide Dog Park Lighting 191,000 90,000 - 20168 100 Intermodal - New Garage 5th Street & Alton Road -- 17,500,000 26270 101 Par 3 Golf Course/Community Park Renovations 490,000 13,075,000 490,000 102 Palm and Hibiscus Landscaping 2,267,000 - 20547 103 Parking Garage at Biscayne Beach (Additional funding in #60, #237)300,000 -300,000 104 Central Bayshore Neighborhood Landscaping 1,466,000 - 105 555 17th Street Building Replacement 1,000,000 8,931,000 8,931,000 106 Pocket Park at 20th Street and Sunset Drive 693,000 - 68730 107 Police Station Building - Firing Range Renovation 538,120 573,000 538,120 108 Street Lighting Improvements Citywide 500,000 12,500,000 12,500,000 12,500,000 12,500,000 50,000,000 20160 109 Fire Station No. 1 500,000 10,000,000 11,005,000 21,005,000 110 City Hall Office Reconfiguration 4th Floor (Public Works/City Attorney)305,000 - 111 Sidewalk Repairs 250,000 250,000 250,000 112 Parks and Recreation Security Enhancements 250,000 - 113 Concrete Repair Sidewalk/Curb & Gutter 220,000 220,000 220,000 220,000 220,000 880,000 114 Restorative Tree Wells Citywide 220,000 220,000 220,000 220,000 220,000 880,000 115 Police Patrol and Third Floor Build Out 213,000 - 21660 116 Parks Maintenance Facility 200,000 1,989,000 1,989,000 27880 117 72nd Street Protected Bike Lanes (Additional funding in #74)161,000 161,000 161,000 161,000 118 Code Compliance Cubicle Replacement 160,000 - 67290 119 Normandy Isle Park Turf Replacement 255,000 143,000 255,000 29810 120 Alleyway Restoration 412,500 120,000 120,000 120,000 120,000 120,000 892,500 22150 121 72nd Street Park & Parking Structure- Parks Component (Additional funding in #59, #122)246,000 100,000 8,682,000 8,928,000 22150 122 72nd Street Park & Parking Structure- Civic Center Component (Additional funding in #59, #121)100,000 8,747,000 8,747,000 123 Police Detention Facility Renovation 101,000 - 124 Special Investigations Unit New Office Build-out 100,000 - 125 5th Street Flyover Lighting Enhancement 100,000 - 20237 126 Fairway Park Artificial Turf Soccer Field, Drainage & Playground Replacement 1,181,000 91,000 1,181,000 127 Scott Rakow Youth Center Outdoor Patio Flooring Installation 80,000 - 128 Florida Friendly Landscape and Educational Garden at City Hall 77,000 - 129 1130 Washington Avenue Buildout 57,000 - 130 Resiliency Educational Signage 50,000 - 131 Police Station 2nd Floor Locker Room Remodel Men & Women Restrooms 50,000 - 60257 132 Bay Drive Neighborhood Greenway (Additional funding in #193)1,125,000 1,125,000 FY18 Projected Revenue Remaining Available Balance Total: 301 Available Balance 187 Available Balance 187 Half Cent Transit Surtax - County Total: FY18 Projected Revenue Remaining Available Balance 302 Pay As You Go - Capital Fund 301 Capital Projects Financed By Other Funds - 8701 Collins Avenue Development Agreement All new revenue in Fund 187 is dedicated to Trolley Operations. Page 3 of 6 8 CITY OF MIAMI BEACH PROPOSED FY 2018-2022 CAPITAL IMPROVEMENT PROGRAM Funding Source Project Name Prior Years Adopted FY 2016/17 Amendments FY 2016/17 Programmed FY 2017/18 New Requests FY 2017/18 Proposed FY 2017/18 Proposed Programmed FY 2018/19 Proposed Programmed FY 2019/20 Proposed Programmed FY 2020/21 Proposed Programmed FY 2021/22 Total Future 26150 133 Baywalk Phase 1 3,000,000 3,000,000 134 81st Street Neighborhood Greenway 500,000 500,000 27870 135 Byron Avenue Protected Bike Lanes 350,000 350,000 136 La Gorce Drive / Pine Tree Drive Protected / Buffered Bicycle Lanes 300,000 1,500,000 1,800,000 23270 137 City Center - Above Ground (Additional funding in #201, #215)11,200,000 11,200,000 138 16th Street Improvement/Protected Bike Lanes 827,000 827,000 60011 139 Irrigation System MacArthur Causeway Repair/Upgrade 28,000 28,000 20021 140 Indian Creek Pedestrian Bridges -595,000 20101 141 North Shore Open Beach Maintenance Facility -2,754,000 20150 142 Seawall-Indian Creek Greenway - 20161 143 Repair & Upgrade Irrigation System 2000-6300 Alton Road - 60031 144 Water Tower Restoration Star Island -593,000 20071 145 Palm Island Fountain -100,000 146 Lincoln Road to Lincoln Bay Towers Baywalk -1,778,000 147 Bayview Terrace Baywalk (Additional funding in #88)-1,020,000 148 Bay Garden Manor Baywalk (Additional funding in #88)-1,020,000 149 Normandy Isles Drainage Improvements -9,000,000 1,732,620 1,481,000 546,000 13,686,264 44,890,518 2,276,658 75,885,860 28,004,000 39,075,000 19,088,000 168,089,138 59,521,000 13,781 2,400,000 Pending Final FY18 CSL 137,123 28550 150 Lifeguard Stand Replacements (Additional funding in #46, #164, #174)600,000 720,000 478,800 478,800 1,798,800 23200 151 Flamingo Park (Additional funding in #78)1,438,322 1,090,000 1,090,000 1,384,000 3,912,322 20001 152 Alton Road Fountain at 20th Street 279,000 279,000 279,000 20011 153 World War Memorial 62,000 62,000 20177 154 Ocean Drive Extended Sidewalk Projects - Western Sidewalks 405,000 2,295,000 405,000 27800 155 Street Lighting Improvements (Additional funding in #162, #173)-333,000 333,000 333,000 666,000 156 5th Street Flyover Lighting Enhancement 100,000 148,779 148,779 157 Soundscape Park Air Conditioning System Replacement 75,000 75,000 75,000 158 Flamingo Park Football Stadium Fence Replacement 220,000 - 159 Flamingo Park Outdoor Fitness Equipment 90,000 - 160 South Beach Park Restroom Renovation 35,000 - 2,038,322 1,458,000 -3,106,800 1,889,000 2,404,579 1,384,000 -62,000 -7,346,901 - 442,579 1,962,000 Pending Final FY18 Resort Tax Projections 0 20108 161 Miami Beach Golf Course Practice Tee Renovation 77,000 88,000 - 27800 162 Street Lighting Improvements (Additional funding in #155, #173)334,000 333,000 159,600 493,600 28070 163 Middle Beach Recreational Corridor Phase III 475,000 2,200,000 9,894,000 2,675,000 28550 164 Lifeguard Stand Replacements (Additional funding in #46, #150, #174)300,000 240,000 159,600 -540,000 165 Scott Rakow Youth Center Pool Restroom Renovations, Pool Deck Resurfacing and Pool Fencing Replacement 190,000 - 28850 166 Maurice Gibb Park Redesign (Additional funding in #80, #190)1,973,482 1,973,482 1,973,482 1,109,000 2,440,000 -10,463,600 2,251,482 2,133,082 ----5,682,082 - 171,082 1,962,000 Pending Final FY18 Resort Tax Projections - 20138 167 71st Street Eastern Street End Improvement Design Study 25,000 - 20141 168 7300 Dickens Avenue Landscape-Irrigation System 37,000 37,000 20198 169 North Beach Streetscape 550,000 550,000 550,000 8,800,000 9,900,000 20257 170 North Shore Park & Youth Tennis Center Proshop / Office Area Expansion 512,000 115,000 115,000 627,000 60237 171 Collins/Harding Alleyway Reconstruction 100,000 850,000 100,000 26500 172 Kayak Launch Docks 538,080 275,000 400,000 813,080 27800 173 Street Lighting Improvements (Additional funding in #155, #162)334,000 333,000 333,000 159,600 333,000 333,000 1,492,600 28550 174 Lifeguard Stand Replacements (Additional funding in #48, #150, #164)300,000 240,000 159,600 -540,000 28600 175 North Shore Park & Youth Center Restroom Addition 410,000 591,000 591,000 1,001,000 28610 176 Rue Vendome Public Plaza 100,000 1,000,000 654,000 654,000 1,754,000 28630 177 Bonita Drive Street End Improvements 35,000 100,000 200,000 135,000 64160 178 Painting & Lighting of Bridges 1,100,000 60,000 165,000 165,000 165,000 910,000 2,400,000 64190 179 Entrance Signs to North Beach 300,000 2,200,000 2,064,658 2,364,658 65600 180 North Shore Bandshell Canopy 100,000 125,000 443,000 443,000 668,000 181 North Beach Yard 553,467 553,467 553,467 182 Normandy Isle Park Playground and Surface Replacement 264,000 - 183 Normandy Isle Park Pool Renovations and New Pool Playground 375,000 375,000 375,000 3,217,080 2,745,000 -2,682,600 5,195,467 2,891,067 3,112,658 1,048,000 9,747,000 -22,760,805 - 929,067 1,962,000 Pending Final FY18 Resort Tax Projections - 305 Resort Tax - South Beach 306 Resort Tax - Mid Beach 307 Resort Tax - North Beach FY18 Projected Revenue Remaining Available Balance 305 Available Balance 306 Available Balance FY18 Projected Revenue Remaining Available Balance Total: Total: Sum: FY18 Projected Revenue Remaining Available Balance FY18 Projected Revenue Remaining Available Balance 307 Available Balance 302 Available Balance Total: Page 4 of 6 9 CITY OF MIAMI BEACH PROPOSED FY 2018-2022 CAPITAL IMPROVEMENT PROGRAM Funding Source Project Name Prior Years Adopted FY 2016/17 Amendments FY 2016/17 Programmed FY 2017/18 New Requests FY 2017/18 Proposed FY 2017/18 Proposed Programmed FY 2018/19 Proposed Programmed FY 2019/20 Proposed Programmed FY 2020/21 Proposed Programmed FY 2021/22 Total Future 184 F-550 Mobile Air Truck Unit- Fire Department 271,000 271,000 271,000 185 Fire Station #2 Garage Doors Replacement 30,000 30,000 30,000 186 Fire Station #1 Interior & Exterior Painting 36,000 36,000 36,000 ----337,000 337,000 ----337,000 - 347,858 10,858 187 Normandy Shores Golf Club A/C and Kitchen Refrigeration Replacement 50,000 50,000 50,000 188 Normandy Shores Golf Club Restroom Roof Replacement 35,000 35,000 35,000 189 Normandy Shores Golf Club - Painting of Building 65,000 - ----150,000 85,000 ----85,000 - 128,210 43,210 190 Maurice Gibb Park Redesign (Additional funding in #80, #166)521,342 521,342 521,342 191 South Pointe Park Splash Pad Rubber and Drainage Improvements 50,000 50,000 50,000 192 Mid Beach Parks Restroom Restoration 80,000 80,000 80,000 ----651,342 651,342 ----651,342 - 651,342 - 60257 193 Bay Drive Neighborhood Greenway (Additional funding in #132)100,000 3,260,000 -100,000 -100,000 -3,260,000 ------100,000 - - - - 194 Water Meter Replacement Program 250,000 250,000 250,000 250,000 250,000 1,000,000 23240 195 La Gorce Neighborhood Improvement (Additional funding in #83, #211)297,347 22,500,000 45,000,000 45,297,347 23220 196 North Shore Neighborhood Improvement (Additional funding in #85, #212)15,000,000 15,000,000 197 Lincoln Road Washington Avenue to Lenox - Utility Main Replacement 2,000,000 2,000,000 198 Alton Road Water Main Improvements - Michigan Avenue to Allison Road 9,000,000 9,000,000 199 Citywide Water and Sewer Main Assessment and Replacement 800,000 800,000 1,600,000 200 County DERM & EPA Decree - Preventative Maintenance 400,000 400,000 800,000 500,000 23270 201 City Center - Commercial District Bid Pack 9B (Additional funding in #137, #215)11,200,000 11,200,000 202 Water and Sewer Lines on Venetian Bridge 4,500,000 4,500,000 4,500,000 203 Waste Water Pump Stations Rehabilitations 4,000,000 4,000,000 4,000,000 204 Nautilus Neighborhood Improvements (Additional funding in #87, #217)-7,500,000 205 Scada and PLC Replacement for Water, Wastewater, and Stormwater Pumping Stations 1,512,500 1,512,500 1,512,500 206 Flamingo Neighborhood (Additional funding in #86, #219)20,000,000 20,000,000 20,000,000 297,347 --- 32,762,500 - 58,462,500 10,450,000 26,450,000 20,250,000 115,909,847 28,000,000 - - - 207 Pump Station 27 Replacement of Fuel Storage Tank 59,428 59,428 59,428 208 Pump Station 28 Replacement of Fuel Storage Tank 108,623 108,623 108,623 209 Pump Station 29 Replacement of Fuel Storage Tank 89,160 89,160 89,160 ----257,211 257,211 ----257,211 - 685,864 428,653 20587 210 1st Street Alton Road to Washington Avenue South Pointe Neighborhood 358,201 6,032,000 6,032,000 12,422,201 23240 211 La Gorce Neighborhood Improvement (Additional funding in #83, #195)20,000,000 20,000,000 20,000,000 23220 212 North Shore Neighborhood Improvement (Additional funding in #85, #196)25,000,000 15,000,000 40,000,000 213 Lincoln Road Washington Avenue to Lenox - Utility Main Replacement 5,035,000 5,035,000 214 Middle North Bay Road & Mount Sinai Stormwater Pump Station (Additional funding in #84)7,500,000 5,100,000 5,100,000 23270 215 City Center (Additional funding in #137, #201)33,600,000 33,600,000 216 Normandy Isles Drainage Improvements 14,260,000 14,260,000 14,260,000 217 Nautilus Neighborhood Improvements (Additional funding in #87, #204)17,454,000 17,454,000 10,000,000 218 Scada and PLC Replacement for Water, Wastewater, and Stormwater Pumping Stations 1,237,500 - 219 Flamingo Neighborhood (Additional funding in #86, #206)45,000,000 45,000,000 45,000,000 --358,201 -28,737,500 -36,167,000 6,032,000 58,600,000 91,714,000 192,871,201 69,260,000 - - 378 Fire Safety 99 GO Bond Total: 383 Available Balance FY18 Projected Revenue Remaining Available Balance 381 2001 Gulf Breeze-Normandy Golf Total: Remaining Available Balance FY18 Projected Revenue 381 Available Balance 383 2003 G. O. Bonds-Parks & Rec 384 2003 G. O. Bonds-Neighborhoods Total: Total: 383 Available Balance Remaining Available Balance FY18 Projected Revenue Remaining Available Balance 419 Available Balance Remaining Available Balance FY18 Projected Revenue 384 Available Balance FY18 Projected Revenue Remaining Available Balance FY18 Projected Revenue 429 Available Balance Total: Remaining Available Balance FY18 Projected Revenue 422 Available Balance Proposed Future Stormwater Bond Total: Proposed Future Water and Sewer Bond 422 Water & Sewer Impact Fees Total: Page 5 of 6 10 CITY OF MIAMI BEACH PROPOSED FY 2018-2022 CAPITAL IMPROVEMENT PROGRAM Funding Source Project Name Prior Years Adopted FY 2016/17 Amendments FY 2016/17 Programmed FY 2017/18 New Requests FY 2017/18 Proposed FY 2017/18 Proposed Programmed FY 2018/19 Proposed Programmed FY 2019/20 Proposed Programmed FY 2020/21 Proposed Programmed FY 2021/22 Total Future 220 16th Street Parking Garage Fire Sprinkler Renewal 300,000 300,000 300,000 221 16th Street Parking Garage Renewal of Pedestrian Coating in Stairways 30,000 30,000 30,000 222 16th Street Parking Garage Roof and Parking Deck Coating 1,808,000 1,808,000 1,808,000 ----2,138,000 2,138,000 ----2,138,000 - 3,376,956 1,238,956 20087 223 P23 - New Garage - 1623 West Avenue - Interceptor Garage (Additional funding in #54, #62)1,165,000 4,165,000 1,678,995 1,678,995 2,843,995 27830 224 Parking Garage at Parking Lot P16- 13th Street & Collins Avenue 1,148,000 6,169,000 6,169,000 7,317,000 28080 225 Intelligent Transportation System (Additional funding in #65)2,500,000 2,500,000 3,500,000 226 Lighting Enhancement in City Parking Lots 250,000 250,000 250,000 227 12th Street Parking Garage Upgrade lighting (LED)64,000 64,000 64,000 228 13th Street Parking Garage Upgrade lighting (LED)86,000 86,000 86,000 229 42nd Street Parking Garage Upgrade lighting (LED)200,000 200,000 200,000 230 12th Street Parking Garage Roof and Parking Deck Coating 598,806 598,806 598,806 231 13th Street Parking Garage Roof and Parking Deck Coating 800,000 800,000 232 17th Street Parking Garage Roof and Parking Deck Coating 2,000,000 2,000,000 233 1755 Meridian Parking Garage Roof and Parking Deck Coating 1,900,000 1,900,000 1,900,000 234 Convention Center Garage Parking Gated Revenue Control Equipment (Additional funding in #239)464,740 464,740 464,740 20107 235 P55 - New Garage 2660 Collins Avenue (Additional funding in #61)2,500,000 7,300,000 7,300,000 20019 236 Intermodal - New Garage Julia Tuttle - 17,500,000 20547 237 Parking Garage at Biscayne Beach (Additional funding in #60, #103)1,000,000 1,000,000 1,000,000 20031 238 North Beach Parking Garage - 25,000,000 2,500,000 2,313,000 -6,665,000 12,411,541 12,411,541 9,300,000 800,000 --27,324,541 46,000,000 12,800,000 - 388,459 239 Convention Center Garage Parking Gated Revenue Control Equipment (Additional funding in #234)185,260 185,260 185,260 ----185,260 185,260 ----185,260 - 185,260 - - 240 Property Management Facility New 500kw Generator and Transfer Switch 250,000 250,000 250,000 241 Property Management Facility Carpentry Shop Dust Control System 45,000 45,000 45,000 ----295,000 295,000 ----295,000 - 1,739,561 - 1,444,561 242 Locally Funded Agreement for Fiber Communications Installation along Alton Road (Michigan Avenue to 63rd Street) 102,000 102,000 59,000 131,000 292,000 243 Public Safety Radio & Viper System 16,000,000 2,100,000 2,100,000 ----16,102,000 2,202,000 59,000 131,000 --2,392,000 - 3,873,992 - 1,671,992 46,934,563 218,439,960 59,001,572 213,634,152 48,331,000 134,414,000 131,052,000 624,131,119 206,162,000 Potential GO Bond Funding Above Ground Projects Grand Total: Remaining Available Balance FY18 Projected Revenue Remaining Available Balance Remaining Available Balance FY18 Projected Revenue 480 Available Balance Total: Total: Remaining Available Balance FY18 Projected Revenue 463 Available Balance Remaining Available Balance 480 Parking Operations 463 RDA Garages 488 2015 Parking Bonds CC Project 550 Communications Fund 520 Property Management Fund Total: Total: 488 Available Balance 550 Available Balance FY18 Projected Revenue Total: 136,948,000 73,771,000 Key FY18 Projected Revenue 520 Available Balance Page 6 of 6 11 12 MIAMI BEACH city of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 331 39, wwv/.miamibeachfi.gov COMMITTEE MEMORANDUM TO: Members of the Finance & City Wide Projects Committee FROM: Jimmy L. Morales, City Manager DATE: July 21, 2017 SUBJECT: FINALIZING THE FY 2017/18 CURRENT SERVICE LEVEL BUDGET The FY 2017/18 Current Service Level (CSL) budget was reviewed by the Finance and Citywide Projects Committee on June 16, 2017, by the City Commission at the June 22, 2017 Commission Retreat, and again by the Finance and Citywide Projects Committee on July 10, 2017. The CSL budget represents the cost of providing the same level of services as in the prior year (which includes any operating budget amendments during FY2016/17, and serves as the baseline of funding for the budget process). CSL BUDGET STATUS The following table illustrates the difference between the 2016 and the 2017 certified values, and the impact on FY 2017/18 property tax revenue projections. Property taxes comprise approximately half (53%) of the total General Fund revenues. July 2016 Certified Property Assessment Existing Values 33,532,510,312 New Construction 1,165,246,796 July 2017 Certified 36,538,197,107 858,865,383 Total 34,697,757,108 37,397,062,490 City Center CRA 5,612,744,843 Citywide Total 29,085,012,265 5,702,556,459 31,694,506,031 operty Tax Revenue Projection 160,612,000 175,363,000 Property Tax Revenue Projection Variance 14,751,000 Other sources of General Fund revenues include Licenses and Permits, Intergovernmental Revenues, Charges for Services, Fines and Forfeits, Rents and Leases, and contributions from the Resort Tax and Parking Funds. Non-property tax revenues are projected to increase by $772,000 (0.5%) in FY 2017/18. Expenditures Overall, the CSL expenditures for FY 2017/18 have increased by $12.3 million, primarily due to the following personnel expenditures, the majority of which are contractually required: 13 Finalizing the FY 2017/18 Current Service Level Budget Page 2  2 percent merit pay for all groups except Police and Fire : $2.2 million  5 percent Step for Police and Fire: $2.9 million  3 percent Cost of Living Adjustment effective, July 2018: $1 million  Increase in Citywide Health and Life Insurance: $2.56 million  Increase in Annual Required Contribution for Fire & Police Pension: $1.9 million  Increase in Annual Required Contribution for Non-Police & Fire Pension: $2.2 million In addition, the CSL budget includes:  Increase in Debt Service payments: $700,000  $3 million decrease in funds set aside for pension mortality impact  Increase in operating expenditures: $875,000, which includes $343,000 in expenditures related to the insourcing of the North Shore Tennis Center; $133,000 related to the increased cost of shelter beds for the homeless; and $110,000 for the maintenance and repair of City sidewalks and light poles.  The following Education Initiatives totaling $324,000 were added to the CSL budget as directed at the July 10, 2017 FCWPC meeting: -Anti-Defamation League- $4,000 -Common Threads- $19,000 -FIU Dual Enrollment- $62,000 -Miami Dade County Dual Enrollment- $28,000 -Nurse Enhancement Initiative- $16,000 -Nurse Initiative- Behavioral Health- $54,000 -VPK Year 3- $141,000 These expenditures do not reflect additional savings from potential efficiencies or reductions. The proposed CSL is based on the certified July 1st property values and reflects a revenue increase of $15.5 million and an expenditure increase of $12.3 million for a net surplus of approximately $3.2 million. A summary of FY 2017/18 Projected Revenues and Expenditures can be found in Attachment C. Proposed Millage Rate At the June 16, 2017 Finance and Citywide Projects Committee meeting, the Committee directed staff to transfer the 0.0132 mill reduction from the debt service millage rate to the operating millage rate, and to maintain the Capital Renewal and Replacement millage rate at the current rate, resulting in a zero mill increase in the overall combined millage rate. The Proposed Operating, Debt Service FY 2016/17 Adopted FY 2017/18 Proposed $ Variance % Variance General Fund Revenues 317,252,000 332,775,000 15,523,000 4.9% General Fund Expenditures 317,252,000 329,511,000 12,259,000 3.9% Surplus / (Deficit)‐ 3,264,000 3,264,000 14 Finalizing the FY 2017/18 Current Service Level Budget Page 3 Median Average Median Average Preliminary Taxable Value*167,342$ 427,845$ 182,343$ 463,617$ City of Miami Beach Operating 955$ 2,443$ 1,043$ 2,653$ Voted Debt 30$ 77$ 30$ 77$ Total Miami Beach 985$ 2,519$ 1,073$ 2,730$ $ Change in Taxes Operating 88$ 210$ Voted Debt 0$ 0$ Total Miami Beach 88$ 210$ Homesteaded Properties FY 2016/17 FY 2017/18 * Source: Miami-Dade County Property Appraiser's Office: 2016 and 2017 Preliminary Average Median Homestead Residential Values Report and Capital Renewal and Replacement millage rates will be set at the July 26, 2017 Commission Meeting. The City’s proposed operating millage rate as well as that of other taxing authorities will be included in the Truth-in-Millage (TRIM) statement sent to each property owner in the City. Based on the January 1, 2017 homesteaded property values as of July 1, 2017, the median value of homesteaded property in Miami Beach was $182,343 and the average was $463,617. The impact of the millage rate adjustment to homesteaded properties would be $88 for the median and $210 for the average value homesteaded property as reflected in the table below. CSL UPDATES Lincoln Road Business Improvement District (LRBID) Block by Block Contribution During FY 2016/17, a Memorandum of Understanding was executed between the City of Miami Beach and the Lincoln Road Business Improvement District. The City agreed to allocate a one-time contribution of $103,333.68 of pro-rated funding ($160,000 full year cost) included in the City Center RDA budget for security services on Lincoln Road, as the LRBID agreed to provide these services instead. These funds are currently budgeted in the FY 2017/18 CSL budget for the City Center RDA. City Administration is seeking direction from the Committee as to the intent regarding extending this contribution to the LRBID in FY 2017/18. June 1st July 1st Preliminary Certified Operating 5.6984 5.6989 Debt Service 0.1669 0.1664 5.8653 5.8653 Capital Renewal & Replacement 0.0235 0.0235 Combined Millage Rate 5.8888 5.8888 Combined Millage Rate Analysis 15 Finalizing the FY 2017/18 Current Service Level Budget Page 4 The City of Miami Beach School Bus Pilot During FY 2016/17, the City Commission approved the School Transportation Pilot Program for the fall semester only (August 21, 2017 until January 18, 2018). Funding for this effort was identified in the current fiscal year. The Administration will evaluate the service, and if the pilot program is deemed successful, and there is a desire to continue and/or expand the service after the fall semester, additional funding would need to be identified during FY 2017/18. BALANCING THE FY 2017/18 BUDGET As part of the development of the proposed FY 2017/18 budget, departments were requested to submit lists of potential reductions/efficiencies totaling 4 percent of their FY 2017/18 CSL budgets. A list of the potential efficiencies and reductions can be found in Attachment A. The list was reviewed by the City Manager and the Budget Office. As a result of this review, and based on the Committee’s direction at the July 10, 2017 FCWPC meeting, recommended reductions/efficiencies totaling $2,003,000 for the General Fund were identified. In addition, departments submitted potential enhancements to their budgets which can be found in Attachment B. Based on the Committee’s direction at the July 10, 2017 FCWPC meeting, enhancements totaling $504,000 for the General Fund were identified. Some recommended enhancements to be funded by the General Fund include:  City Prosecutor- $72,000  Living Wage Increase- $56,000  Second Annual Youth Music Festival- $12,000  Portable Luxury Restrooms for ITF Tennis Tournament- $24,000  Normandy Shores Neighborhood/Golf Course Security Guard Rover- $27,000  Professional Service for Comprehensive Plan (Planning Department)- $100,000  Film Incentive- $100,000  Lummus Park Cultural Activation and Programming- $100,000 Recommendations  Administrative Fee The City Administration recommends that in order to fully compensate the General Fund for the services provided to other funds, the entire projected administrative fee of $1.45 million be transferred from the Enterprise and Special revenue Funds.  Parking Subsidy In an effort to move toward reducing the General Fund’s reliance on the Parking subsidy at a less aggressive pace, the City Administration is recommending reducing the transfer by $2 million, for a FY 2017/18 transfer to the General Fund of $4.4 million.  Resort Tax The FY 2017/18 2% Resort Tax revenues are projected to be $56.0 million, while expenditures are projected to be $59.6 million, resulting in a gap of $3.6 million. The City 16 Finalizing the FY 2017/18 Current Service Level Budget Page 5 Administration recommends transferring the $2.11 million in increased administrative fees to the General Fund, reducing the Resort Tax contribution to the General Fund by $2,865,000, reducing the Resort Tax transfer to the Sanitation Fund by $2,800,000, and setting aside $250,000 in the FY 2017/18 budget as a reserve for high impact events. Based on the Committee’s direction at the July 10, 2017 FCWPC meeting, recommended reductions/efficiencies totaling $751,000 and $453,000 in enhancements for the Resort Tax Fund were identified, the details of which are outlined in Attachment A and Attachment B. Some recommended enhancements to be funded by the Resort Tax Fund include: o Air and Sea Show- $350,000 o International Tennis Federation- $100,000 o Living Wage Increase- $3,000 If Resort Tax revenue trend continues at the same rate over the next fiscal year, more efficiencies will be recommended during the FY 2018/19 budget development process.  PAYGO Vehicle and Equipment Purchase The City Administration recommends the deferral of replacement of vehicle and equipment with cash in FY 2017/18, with a goal of revisiting this best practice in FY 2018/19.  General Fund Reserve At the July 7, 2017 Commission Meeting, the City Commission accepted the Finance and Citywide Projects Committee’s recommendation to pursue a goal of focusing on one-time enhancements and setting aside a reserve in the FY 2017/18 General Fund operating budget in order to prepare for potentially lower property tax revenues in the event that voters approve the creation of an additional $25,000 exemption of homesteaded properties. The Administration recommends setting aside $1,355,000 for this purpose. The following tables outline the Administration’s recommendation for balancing the FY 2017/18 General Fund and Resort Tax budgets, which incorporate the direction given by the Committee at the July 10, 2017 FCWPC meeting. 17 Finalizing the FY 2017/18 Current Service Level Budget Page 6 Property Tax Revenues 175,532,000 Non‐Property Tax Revenues 157,243,000 Total Revenues 332,775,000 General Fund Operating CSL 329,511,000 CSL Surplus/ Gap 3,264,000 Recommended Reduction in Parking Revenues (2,000,000) Recommended Efficiencies (see Attachment A)2,003,000 Recommended Enhancements (see Attachment B)(504,000) Recommended Transfer of All Admin Fees to the General Fund 1,457,000 Recommended Reduction in Contribution from Resort Tax (2,865,000) Recommended Reserve for Future Reduction in Property Tax Revenues due to Homestead Exemption (1,355,000) Unallocated Surplus ‐ Recommended General Fund FY2017/18 CSL 18 Finalizing the FY 2017/18 Current Service Level Budget Page 7 JLM/CGR Total CSL Revenues 56,043,000 Total CSL Expenditures 59,645,000 CSL Gap (3,602,000) Administrative Fee Increase due to the General Fund (2,111,000) CSL Gap with Administrative Fee (5,713,000) Reduce Contribution to General Fund in FY18 2,865,000 Reduce Transfer to Sanitation Fund in FY18 2,800,000 Recommended Reserve for Special Events (250,000) Recommended Efficiencies (see Attachment A)751,000 Recommended Enhancements (see Attachment B)(453,000) Unallocated Surplus ‐ Recommended Resort Tax FY2017/18 CSL 19 ATTACHMENT A PROPOSED FY 2017/18 SERVICE REDUCTIONS AND EFFICIENCIES Program/Function Fund Potential Efficiency/ Reduction Recommended Efficiency/ Reduction FT PT Potential Impact BUILDING Eliminate Engineering Inspector position (current filled)General $88,000 $88,000 1 The Building Department no longer uses Engineer Inspectors as this is now a function of the Public Works Department. $88,000 $88,000 1 CAPITAL IMPROVEMENT PROJECTS (CIP) Eliminate One (1) Vacant Financial Analyst I Position General $66,000 $66,000 1 The financial unit in the department has increased their efficiency and productivity in all financial aspects of capital projects managed by CIP. Therefore, the impact of eliminating this position would be minimal. Eliminate 1 Vacant Field Inspector Supervisor Position General $107,000 $107,000 1 The Field Inspection Unit has become more efficient and the work load has been distributed among four field inspectors. Therefore, the impact of eliminating this position would be minimal. $173,000 $173,000 2 CENTRAL SERVICES Convert one (1) Central Service Technician position to Part-Time (currently filled)Internal $32,000 Reducing this position to part-time will impact every City Department, as everyone sends and receives mail. The timeliness of getting mail to clients and residents is crucial. The change would increase the intervals between mail distribution and pickup. Large outgoing mailings, especially those requiring collating letters or brochures and stuffing and stamping the envelops may be delayed. The turnaround time required for print jobs will also be impacted, as the staff that is currently assigned to the print shop would be utilized to undertake the essential functions of the mailroom. Eliminate Travel Internal $2,000 $2,000 Central Services Coordinator cannot attend annual Postal Forum conference Reduce Temporary Labor Internal $1,000 Reduce Office Supplies Internal $1,000 $36,000 $2,000 CITY ATTORNEY Eliminate vacant First Asst City Attorney Position General $122,000 1 The vacancy would cause stress on the employee morale who would have to pickup the additional workload. Time required to resolve matters would increase. Reduction to Legal Fees (Public)General $33,000 $33,000 The Legal Fees line item is used to pay the City's labor counsel. The reduction would impact possible future lawsuits, and labor issues and matters would take longer to resolve. Reduction to Professional Services General $30,000 Professional service fees used to pay outside (non-labor) counsel. The impact is that more work would be required in-house, and the knowledge and specialized training of outside counsel would be reduced. $185,000 $33,000 CITY CLERK Eliminate the voluntary advertisement of opened and continued items and Subscription to the Miami Herald General $6,000 By undertaking all or some of these potential reductions, transparency and communication will be impacted. It will be more difficult for both internal and external customer to follow the legislative history of items and for our residents to see the evolution of our Code supported by the actual ordinances that adopted, amended, or repealed a section of the Code. The impact, however, may be lessened by MBResidentConnect.com. Reduce the number of Special Master hearings from four (4) times a month to three (3) times a month General $15,000 By undertaking these potential reductions, compliance with the Code within a reasonable time frame may be impacted, as hearings will be set further into the future. Reduce overtime for City Clerk Special Master staff General $3,000 Reduce the office supplies budget by 44%General $4,000 Reduce the number of notaries by eliminating renewals General $1,000 $29,000 $0 CITY MANAGER Eliminate vacant Part-Time Office Assistant position in conjunction with the Best Buddies program General $14,000 1 Reduction in possible assistance for other operational departments who are currently under staffed Eliminate Overtime General $4,000 Eliminating overtime for the Rapid Response team would impact the City’s clean-up and recovery efforts from disaster and major events Eliminate vacant Office Associate IV position General $61,000 $61,000 1 Eliminating the Office Associate IV Position would hinder the department with the planning and staffing of major events, publishing of the Neighborhood and Community Affairs Committee agenda, and affect coverage for the front desk and other administrative staff during absences. Reduce Operating Account for Travel General $8,000 $8,000 Reducing the operating account for travel would limit the ability for staff to attend meetings with State officials and other municipalities on issues affecting the City. Reduce Operating Account for Professional Services General $10,000 $10,000 Reducing the operating account for professional services would limit the ability for the City Manger to procure specialty services such as recruiters, consultants, auditors etc. on an ad-needed basis that may be required for special projects. Reduce Operating Account for Promotion General $8,000 Reducing the operating account for promotion would limit the City's ability to promote its brand though charitable sponsorship opportunities and would limit the support the City offers to various non-profit organizations throughout Miami-Dade County. Reduce Operating Account for Other Operating Expenditures General $10,000 The impact to the other operating expenditures account would reduce the supply budget for the Rapid Response Team, limiting the number of repair projects performed Citywide, and thus reducing the effective resolution of residents' complaints. It would also eliminate the department's ability to replace old and broken furniture within the office. Total Total Total Total Total Although the public impact may be minimal impact for the proposed miscellaneous cuts, the efficiency of the Office of the City Clerk will suffer 20 ATTACHMENT A PROPOSED FY 2017/18 SERVICE REDUCTIONS AND EFFICIENCIES Program/Function Fund Potential Efficiency/ Reduction Recommended Efficiency/ Reduction FT PT Potential Impact Reduce Operating Account for Contract Maintenance General $1,000 The impact to the operating account for contract maintenance would limit the department's ability to provide water for public meetings. Eliminate Operating Account for Subscriptions General $1,000 This impact would eliminate the department's subscriptions to the Miami Herald and Watch Dog Report, limiting the ability to be aware of news affecting the City and surrounding area. Reduce Operating Account for Office Supplies General $1,000 Reducing the operating account for Office Supplies would limit the department's ability to procure special materials needed to conduct workshops and special events. Reduce Operating Account for Training General $4,000 $4,000 This reduction in the operating account would limit the number of trainings staff could attend, limiting the ability to gain insight from industry experts, and research innovative solutions to problems affecting similar cities which could be applied to Miami Beach. $122,000 $83,000 1 CODE COMPLIANCE Freeze Two (2) vacant Code Compliance Officer I Positions for six months General $63,000 2 Reduction in the timeliness of Code Compliance response to calls for service in the high demand Entertainment District which primarily consists of noise complaints, sanitation issues, illegal vendors, sidewalk cafes, proactive inspections including BTR inspections, alcohol sales, and property maintenance issues Reduction of Overtime and Additional Expenses General $38,000 $38,000 Overtime reductions may impact Zika inspections, special deployments, and targeted area sweeps. $101,000 $38,000 COMMUNICATIONS Professional Services General $15,000 Postage and Shipping General $5,000 Supplies - Information Technology General $7,000 Other Operating Expenditures General $6,000 Subscriptions General $2,000 Travel General $2,000 $2,000 Local Mileage Reimbursement General $1,000 Training & Awards General $8,000 $8,000 Machinery & Equipment General $20,000 $66,000 $10,000 EMERGENCY MANAGEMENT Security Guard Services in Entertainment District Resort $501,000 $501,000 This includes $130,000 for Special Events security and $371,000 for Parks Security Printing Services General $1,000 This proposed efficiency/reduction will reduce the number/quantity of emergency operations print material available to the citizens of the City of Miami Beach such as hurricane brochures, re-entry tags, etc. Emergency Management Technician (Filled)General $58,000 $58,000 1 This proposed efficiency reduction will impact the Department of Emergency Management's ability to effectively and efficiently provide volunteer coordination, including the emergency evacuation re-entry program, goodwill ambassadors, Community Emergency Response Teams (CERT), etc. Communications Operator #1 (Vacant)General $56,000 1 This proposed efficiency/reduction will impact the Public Safety Communications Unit (PSCU) by increasing forced overtime due to less staff available to perform the Communications Operator function, which will also reduce the availability of staff time off for existing employees for vacations. Communications Operator #2 (Vacant)General $56,000 1 This proposed efficiency/reduction will impact the Public Safety Communications Unit (PSCU) by increasing forced overtime due to less staff available to perform the Communications Operator function, which will also reduce the availability of staff time off for existing employees for vacations. Training & Awards General $48,000 $48,000 This proposed efficiency/reduction will reduce the number of trainings available to staff. Security Guard Services - City Hall 4th Floor General $64,000 This proposed efficiency/reduction will eliminate the City Hall 4th Floor Security post. This will impact the level of security in City Hall and reduce the ability to effectively adapt and address the ever changing security risk associated with the building.$784,000 $607,000 1 ENVIRONMENTAL Reduction of Citywide Dune Restoration General $11,000 The reduction in available funding toward these efforts will result in the restoration of fewer dune blocks this coming year. The blocks that are not restored this coming fiscal year will need to be restored in a future fiscal year to prevent the spread of non-native vegetation and stabilization of sand in barren areas to reduce beach erosion, protect upland properties from storm surge, and improve the health of the beach-dune habitat. Reduction of Citywide Reforestation Tree Planting and Pruning Services General $15,800 The Urban Forestry Division will resume reforestation services at $84,200 for FY18. Upon a successful second full year of the Tree Preservation Trust Fund revenues, the funds should have sufficient fund balance to cover any additional unexpected expenditures beyond the designated $84,200 for FY18. In the interim, the reduction will result in a reduced number of trees that can be planted in the city by the program and citywide canopy loss.. Eliminate Emergency Environmental Fuel Spill Remediation General $2,000 By eliminating this funding source, the cost of clean-up will fall on the responding department, such as Public Works for sewer spills and the Fire Department for oil spills. Reduce General Environmental Testing and Sampling General $2,000 The reduction will result in a potential reduction in the frequency of sampling. However, the city can work with the regulatory agencies to identify properties or facilities with stable plumes to account for the reduced sampling frequency. Total The items proposed will reduce the amount of contracted and/or temp employees which can be utilized, decrease the budgets for equipment repairs/upgrades, as well as eliminate all travel and training. There will be a need for prioritizing items which need repair and replacement, and departments which need to have a photographer or additional graphic work will need to be billed. Total Total Total 21 ATTACHMENT A PROPOSED FY 2017/18 SERVICE REDUCTIONS AND EFFICIENCIES Program/Function Fund Potential Efficiency/ Reduction Recommended Efficiency/ Reduction FT PT Potential Impact Reduction of General Event Planning Supplies General $4,000 The Department regularly hosts events to educate city staff, as well as residents and visitors about the importance of protecting our environmental resources and making sustainable choices. These supplies include education and outreach materials and other educational tools that make these events successful. Reducing the funding available for supplies will result in a reduced frequency of events. Alternately, the Department can hold events reusing supplies or without supplies, and look for alternate sources of funding to purchase supplies. Reduce general research for the department such as water quality testing General $2,000 The city is required to investigate environmental incidents for regulatory compliance, as well as to make data-driven management decisions. Furthermore, the city has several facilities and properties with known contamination that are required to be sampled regularly to confirm the plume is not spreading off-site, to confirm whether the contamination is naturally attenuating, or to develop a remediation plan to bring the property into regulatory compliance. The reduction will result in a potential reduction in the frequency of sampling, general environmental research, and permitting assistance that the Department will be able to conduct in FY 18. Reduction of In-House Training Supplies General $2,000 $2,000 Reducing the funding available for supplies will result in a reduced frequency of in-house trainings. Alternately, the Department can hold trainings reusing supplies or without supplies, and look for alternate sources of funding to purchase supplies. Training & Awards General $12,000 $12,000 This proposed efficiency/reduction will reduce the number of trainings available to staff. Reduction of the Purchase of Two Laptops General $2,000 $2,000 The Department requested this funding to purchase laptops for department staff that due to the nature of their job responsibilities and department spread across several offices would benefit from access to a mobile work station. This efficiency will result in the ability to purchase a laptop for only one departmental staff member, rather than two.$52,800 $16,000 FINANCE Reduce furniture and fixtures line item for cubicle redesign project.General $45,000 $45,000 Eliminate Financial Analyst I position (Payroll Analyst), currently filled. General $63,000 $63,000 1 Position was created to assist in the conversion and implementation of the Munis payroll module. Following the successful implementation of the payroll module in May 2017, this position is no longer critical for operations. $108,000 $108,000 1 FIRE Operating Expenditures General $150,000 $150,000 This proposed reduction would impact the overall level of service provided by the Department by reducing funding allocated for travel and professional development training, rental of necessary equipment utilized during daily operations, printing of materials, as well as other resources necessary for operation of the department Lifeguard I (10 Filled Positions)General $550,000 10 This proposed efficiency/reduction would drastically impact the level of service provided to the large number of residents and visitors that frequently visit the City's beaches. Firefighter I (9 Filled Positions)General $739,000 9 This proposed efficiency/reduction would drastically impact the level of emergency medical services provided to not only the residents of Miami Beach, but also the large number of visitors that frequently visit. Data Entry Clerk (Filled)General $55,000 1 This proposed efficiency/reduction would drastically impact the daily operations of the Fire Department since it provides administrative support to all divisions of the Department. $1,494,000 $150,000 FLEET MANAGEMENT Reclassify vacant Office Associate V position to Office Associate IV Internal $26,000 $26,000 Reduce Tires & Tubes Internal $13,000 Reducing tires & tubes purchases will affect vehicle availability and productivity. $39,000 $26,000 HOUSING & COMMUNITY SERVICES Reduce Part-Time Case Worker II P/T by 10 Hours p/wk, currently vacant General $11,000 $11,000 By reducing to 20 hours per week and shifting the position's start time, we will minimally impact operations. Reduce the rent assistance for individuals transitioning from shelter General $3,000 The reduction in rent assistance of $2,848 can be shifted to the Emergency Food and Shelter Program by prioritizing client processing upon grant award. Eliminate Office Associate V in Housing Division (currently filled) and Shift 25% of CDBG Coordinator to CDBG Administration funds (currently filled) General $78,000 $78,000 1 Only 60% of this position is GF, 40% funded by CDBG. By eliminating the OAV position, the CDBG funds would be freed up to cover a greater portion (85%) of the CDBG Coordinator position, providing further relief to the General Fund. $92,000 $89,000 1 HUMAN RESOURCES & LABOR RELATIONS Defer Hiring of Assistant Human Resources Director (Vacant)General $120,000 $120,000 This proposed efficiency would defer the planned hiring of the Assistant Human Resources Director that has been vacant since April 2016. Operating Expenditures General $33,000 $33,000 This proposed efficiency/reduction would impact the overall level of service provided by the Department by reducing funding allocated for travel and professional development training, rental of necessary equipment utilized during daily operations, printing of materials, as well as other resources necessary for operation of the department$153,000 $153,000 OFFICE OF BUDGET & PERFORMANCE IMPROVEMENT Reduce Internal Audit Professional Services budget for outside audits General $71,000 $71,000 Will result in less outside audits performed. $71,000 $71,000 ORGANIZATIONAL DEVELOPMENT & PERFORMANCE INITIATIVES Reduction in budget for New Hire Orientation onboarding welcome packet materials General $2,340 Limitation on new employees' welcome material at Orientation Total Total Total Total Total Total Total 22 ATTACHMENT A PROPOSED FY 2017/18 SERVICE REDUCTIONS AND EFFICIENCIES Program/Function Fund Potential Efficiency/ Reduction Recommended Efficiency/ Reduction FT PT Potential Impact Reduction in budget for mileage reimbursement for cleanliness assessors General $2,100 Assessors will use Enterprise Rental Car, funded by Parking, for all garage and garage attendant assessments beginning July 6, 2017. Personal vehicles will be used only if Organization Development vehicle is with Fleet and a loaner is not available. Reduction in budget for: E-Learning videos for requested topics (coaching, leadership, etc.); Additional Adobe licenses; Refreshments, copies, supplies General $15,000 $15,000 Request from departments to expand online training offerings will not be an option and only required trainings will be available; concurrent users licenses on the Adobe platform will remain at 30 licenses (this has not been exceeded); limited refreshments will be provided during live training sessions$19,440 $15,000 PARKS & RECREATION Elimination of Furniture and Fixture Replacements General $20,000 $20,000 The Parks and Recreation Department replaces facility furniture that is in poor condition throughout all the City parks. These include pool lounge chairs, pool umbrellas and folding tables and chairs. With the elimination of this budget, there will not be any replacements, unless there are savings found within the budget towards the end of FY 18. Elimination of Fall Fest Event at Flamingo Park General $15,000 Each year the Parks and Recreation Department hosts an event to celebrate the fall season called "Fall Fest" at Flamingo Park. This event brings hundreds of residents; however, the department is prepared to eliminate it from the budget if necessary. Elimination of Safe Night of Fright Event at North Shore Park Youth Center General $10,000 Each year the Parks and Recreation Department hosts a Halloween event called "Safe Night of Fright" at North Shore Park Youth Center. The department is prepared to eliminate this event from the budget if needed. The department also hosts a Halloween event at Scott Rakow Youth Center; therefore, even if the City eliminates "Safe Night of Fright," there will still be another event in the City for Halloween. Eliminate Hispanic Heritage Event at North Shore Park General $18,000 Each year the Parks and Recreation Department hosts an event to celebrate Hispanic Heritage Month at North Shore Park. The department is prepared to eliminate this event from its budget if necessary. If it is eliminated from the budget, it is recommended for the City to look at obtaining corporate or private sponsorship to coordinate and execute this event for the community Reduction of Litter Control Services in City Parks General $330,000 The elimination and reduction of services may result in increased litter in City Parks, which in turn may increase resident and visitor complaints and an overall decrease of performance during the City's Cleanliness Index inspections. Reduction of Advertising General $5,000 The proposed FY18 Advertising budget for Parks and Recreation is $10,000. This budget is used for all creative advertising efforts in print and social media outlets for programming and events year- round. The department is proposing a $5,000 cut from this budget, leaving $5,000 in the budget. Reduction of Department Training Budget to Attend Conferences General $8,000 $8,000 The proposed cut will be reducing the amount of staff attending FRPA conference from 6 to 3 ($2,400.00), reducing the amount of staff attending NRPA conference from 2 to 1 ($2,500.00) and removing the NARCE conference from the budget as well ($2,600). Reduction of Dog Waste Disposal Bags and Dispensers General $10,000 Reducing the budget for dog waste disposal bags and dispensers will cause an increase in fecal matter throughout the City. Reduction of funds to paint parks facilities General $10,000 This budget is used to for the painting of any park facility throughout the year. The department is proposing a $10,000 cut from this budget, leaving $40,000 in the budget. Reducing the budget will negatively impact the appearance of the facilities. Reduction of Locksmith Services General $10,000 Reducing the budget for locksmith services will increase the time needed to replace broken and vandalized locks at the beachfront restrooms. Reduction of Machinery Repairs General $3,000 Decreasing this budget will leave equipment inoperable. Reduction of Neighborhood Court Supplies General $10,000 Reducing this budget will impact the appearance and safety of the courts. Reduction of Palm Pruning & Plant Bed/Shrub Pruning Services in City Parks General $100,000 $100,000 The reduction of services may result in increase resident and visitor complaints and an overall decrease the parks' appeal. Since the palms will only be pruned twice a year instead of every quarter, complaints may arise concerning fallen palms fronds. With the reduction of plant/shrub pruning, landscape areas will not be as well kept as they would be with the current service level. Reduction of Plant Material General $25,000 This will decrease the amount of plants citywide. Reduction of Pressure Cleaning Service in City Parks General $107,000 The elimination and reduction of services may result in pathways and facilities in City Parks not being clean which may increase resident and visitor complaints. Reduction of Rental Equipment General $4,000 Reducing this budget will decrease the amount of special projects that staff can perform as they will not have the appropriate equipment to perform such tasks. Elimination of 2 Vacant FT Recreation Leader I Positions General $80,000 2 If the positions are eliminated, it may cause the department to not be able to increase the amounts of participants attending afterschool and summer camp programs that may eventually be in demand. Reduce funding for Citywide Orchid Project General $20,000 $20,000 The payment in FY2017/18 is $18,750 therefore, the department is proposing to reduce the budget to $20,000 in order to meet the minimum commitment that was agreed upon with the Fairchild Botanical Tropical Gardens. This will reduce additional orchids planted throughout the city. Training & Travel General $10,000 $10,000 This proposed efficiency/reduction will reduce the number of trainings available to staff. Reduction of Ice Skating Instructors for Programming General $10,000 Reducing this budget will decrease the number of ice skating instructors for year-round year round programming. Total 23 ATTACHMENT A PROPOSED FY 2017/18 SERVICE REDUCTIONS AND EFFICIENCIES Program/Function Fund Potential Efficiency/ Reduction Recommended Efficiency/ Reduction FT PT Potential Impact Reduce Operating Supplies for Year-Round Youth Programming General $10,000 Reducing the budget may cause a decrease in youth satisfaction with the programming. $815,000 $158,000 PLANNING Funds overtime pay for planners performing plans review after hours General $50,000 $50,000 Department will attempt to process after hours reviews more efficiently (using one planner per review) in order to reduce OT with minimal impact to the Plans After Hours review revenues that is generated from this OT. Reduce funds for consulting services, subject matter experts General $47,000 Department may not be able to absorb costs associated with special studies. Funding may have to be identified by CC when directive is issued. Reduce funds for postage and courier services to ensure compliance with CMB Code and enhanced transparency of the public process General $10,000 $10,000 Department may not be able to absorb costs associated with special noticing efforts as often requested by City Commission. Funding may have to be identified by City Commission when directive is issued.Reduce supplies needed to conduct business, develop presentations, produce maps and graphics.General $5,000 $5,000 Reduction to this line item may reduce the department's ability to produce hard-copy documents, maps and graphics. Reduce costs associated with electronic recording of documents with the Clerk of Courts at Miami Dade County.General $15,000 Reduction to this line item may reduce the department's ability to timely record documents. $127,000 $65,000 POLICE Replace 1 Office Associate V at max of salary range with 1 Office Associate V at minimum of range (Filled)General $32,000 $32,000 This position is critical to maintain the court liaison function, as this replacement ensures that police officers are processed in and out of court with maximum efficiency and that the City does not suffer an unnecessary loss of officer patrol time. Special Events Overtime Resort $250,000 $250,000 Included based on Resort Tax meeting with Manager and TCED Office Associate V (Filled)General $112,000 $112,000 1 This proposed education will adversely impact the administrative support functions of the department, which will impact the department's efficiency and workload. Public Safety Specialist (Vacant)General $61,000 $61,000 1 This proposed reduction will eliminate one vacant Public Safety Specialist in the Police Department, which will result in longer wait times for preparation of routine reports related to accidents, etc. Defer Hiring of 10 Police Officer Positions for 6 Months (Vacant)General $515,000 $515,000 This proposed efficiency/reduction will delay the hiring of 10 Police Officer positions for 6 months to meet the budgetary needs of the City, which will result in the Police Department operating below the authorized sworn strength until positions are filled. $970,000 $970,000 2 PROCUREMENT Eliminate 1 Vacant Part-Time Procurement Contracting Analyst Position General $27,000 $27,000 1 It is important to note that the freezing of this position will impact operations, including the recommendations of EMA and BDO regarding the transferring of the management of vendor files from the Finance Department to the Procurement Department in order to assure a segregation of duties. This position has been fully dedicated to assist in the clean-up, verification and data entry of vendors. So far, approximately 3,500 vendor files, representing approximately 37% of vendors, have been cleaned up. The clean- up of the remaining 62% will be delayed by eliminating this position. Reduce Overtime General $1,000 Although the public may be minimally impacted from the proposed miscellaneous general funded cut from our operating budget, the efficiency and operations of the Procurement Department will be impacted by the following reductions. Reduce Uniforms General $2,000 $2,000 Although the public may be minimally impacted from the proposed miscellaneous general funded cut from our operating budget, the efficiency and operations of the Procurement Department will be impacted by the following reductions. Reduce Postage and Shipping General $1,000 Although the public may be minimally impacted from the proposed miscellaneous general funded cut from our operating budget, the efficiency and operations of the Procurement Department will be impacted by the following reductions. Reduce Advertising General $1,000 Although the public may be minimally impacted from the proposed miscellaneous general funded cut from our operating budget, the efficiency and operations of the Procurement Department will be impacted by the following reductions. Reduce Office Supplies General $2,000 Although the public may be minimally impacted from the proposed miscellaneous general funded cut from our operating budget, the efficiency and operations of the Procurement Department will be impacted by the following reductions. Eliminate Bonfire Software and reduce LCP Tracker General $34,000 LCP Tracker is a software solution that assists Procurement Department staff in managing, due to a shortage of staff, compliance with mandated social programs such as Living Wage and Local Workforce Participation. The reduction will impact the department’s ability to efficiently and effectively manage these programs, and provide program reports. For example, on July 13, 2016, the City Commission approved the first reading of an ordinance requiring City Contractors to implement a program to promote the hiring of Miami Dade County and Miami Beach residents. The ordinance tasks staff with the oversight of compliance with the ordinance. In lieu of additional staffing, LCP Tracker was approved so that compliance efforts could be managed electronically through labor compliance software, which is commonly used to manage these sorts of compliance matters. Elimination of this resource will impact staff’s ability to track these efforts. Reduce Training and Awards General $16,000 $16,000 It is important to note that reducing the Training and Awards budget can impact staffing certifications to include but not limited to contracting, procurement, internal controls, and Munis. $84,000 $45,000Total Total Total Total 24 ATTACHMENT A PROPOSED FY 2017/18 SERVICE REDUCTIONS AND EFFICIENCIES Program/Function Fund Potential Efficiency/ Reduction Recommended Efficiency/ Reduction FT PT Potential Impact PROPERTY MANAGEMENT Reduction in Training Internal $5,000 $5,000 This proposed reduction will impact the department's ability to keep existing personnel up-to-date with the most recent skills applicable to their trades. Reduction in Overtime Internal $50,000 This proposed reduction will adversely impact the department's ability to maintain adequate staffing during high impact periods and special events when additional personnel is sometimes necessary. Reduction in Preventative Maintenance (Electric)Internal $75,000 This proposed reduction will reduce the level of service for electrical maintenance needed for City facilities. Reduction in Preventative Maintenance (Paint)Internal $10,000 This proposed reduction will reduce the level of service for painting of City facilities. Reduction in Professional Services Internal $15,000 This proposed reduction will reduce the frequency of facility remediation testing to be conducted across all City facilities. Reduction in Grainger Materials (Citywide)Internal $50,000 This proposed reduction will reduce the level of service for general materials needed for routine repairs and maintenance, which will impact maintenance for existing City facilities. Reduction in Hurricane Preparation Services Internal $10,000 This proposed reduction will reduce funding allocated for hurricane preparation services thereby reducing the level of service provided during preparation for a potential storm. Reduction in General Preventative Maintenance Internal $20,000 This proposed reduction will reduce the level of service for general preventative maintenance services provided citywide. Reduction in General Repairs and Maintenance Internal $20,000 This proposed reduction will reduce the level of service for general repairs and maintenance services provided citywide. Reduction in Additional Janitorial Services Internal $15,000 This proposed reduction will reduce the level of service of janitorial services provided for City facilities. $270,000 $5,000 PUBLIC WORKS Unforeseen Expenditures - Engineering General $20,000 $20,000 This proposed reduction will result in the department not having funding allocated for unforeseen expenditures, which the department routinely encounters. Tree Shrubbery Materials - Greenspace Management General $25,000 This proposed reduction of replacement of tree and shrubbery materials Citywide will impact the Department's ability to quickly replace damaged plant materials and/or materials that have reached the end of their life cycle. Specialized Tree Services - Greenspace Management General $40,000 This proposed reduction in specialized tree services for trimming and removal of large trees in hazardous locations will result in services being provided less frequently. Office Chairs - Engineering General $2,000 Reduction of office chairs for the Engineering Division will halt the replacement program of OSHA standardized office chairs. The department has already replaced half of the chairs in the office and intended on replacing the next half in FY2017/18. Public Works Greenspace - Landscape Services General $90,000 This proposed reduction reduces contract maintenance for landscape services Citywide. Various sites will receive services less frequently, which will impact the appearance of many City owned and/or maintained properties potentially impacting the City's overall cleanliness report. Engineering Assistant III - Engineering (Vacant)General $63,000 $63,000 1 This position is the senior computer animated design (CAD) operator and is responsible for the coordination of electronic databases of the City's infrastructure. Elimination of this position will require those duties to be performed by an existing engineering position, which will reduce the productivity of this engineer since the position will be taking on additional responsibilities. E-Builder Software Maintenance - Engineering General $3,000 Elimination of the e-builder software, which is a construction management tool that tracks expenditures, timelines and deliverables, will reduce project management productivity. Consulting Services - Engineering General $30,000 This proposed reduction in consulting services will result in an inability to conduct real estate appraisals and other consulting services that occur annually. Public Works Administration - Consulting Services and Office Supplies General $14,000 $14,000 This proposed reduction will result in the department being unable to fund necessary consulting services. Training & Travel General $10,000 $10,000 This proposed efficiency/reduction will reduce the number of trainings available to staff. Public Works Administration - Consulting Services and Office Supplies General $2,000 This proposed reduction will result in the department being unable to fund necessary supplies for the Public Works Admin Division. $299,000 $107,000 1 TOURISM, CULTURE, & ECONOMIC DEVELOPMENT Reduce Arts in the Park General $30,000 Reducing the Arts in the Park budget will decrease the amount of events held in Soundscape Park and will nearly eliminate the Cinema Series program. Reduce Management Fee that is paid to the Bass Museum General $72,000 The City will have to negotiate an 11% reduction in City funding to the Bass Museum and require the non-profit to cover a larger share of the expenses. Eliminate Training and Awards General $8,000 $8,000 Employees will not be able to obtain the Economic Development Certification or attend the Economic Development Council Training which will ultimately hinder professional growth. $110,000 $8,000 10 Grand Total Positions Fund Potential Efficiency/ Reduction Recommended Efficiency/ Reduction General Fund $5,192,240 $2,236,000 Internal Service impact (% could change based on allocations; 82% assumption) $283,000 $28,000 $5,475,240 $2,264,000 -$261,000 Internal Service $345,000 $33,000 Enterprise $0 $0 Special Revenue $0 $0 Resort $751,000 $751,000 TBD $0 $0 General Fund reductions which also reduce General Fund Revenues (Net Efficiency is $2,003,000) Total Grand Total of Positions Recommended Total Total 25 ATTACHMENT B PROPOSED FY 2017/18 ENHANCEMENTS FT PT Building Living Wage Impact General 2,000$2,000$0$ Convert Financial Analyst III to Administrative Services Manager General 8,000$8,000$ Convert Permit Clerk I to Building Records Supervisor General 8,000$8,000$ Convert Office Associate IV to Office Associate V General 3,000$3,000$ Convert Office Associate IV to Office Associate V General 4,000$4,000$ Convert Office Manager to Senior Special Projects Manager General 7,000$7,000$ Senior Special Projects Manager General 111,000$138,000$1 Graphic Design Professional Services General 35,000$0$ Convert Plumbing Inspector to Senior Plumbing Inspector General (8,000)$11,000$ 170,000$2,000$179,000$1 0 City Attorney Cell Phone Stipends General 4,000$4,000$ City Prosecutor General 72,000$72,000$89,000$1 Legal Secretary to City Prosecutor General 68,000$81,000$1 144,000$72,000$174,000$2 0 Citywide Living Wage Impact RDA $ 1,000 1,000$$ 0 Living Wage Impact Resort Tax $ 3,000 3,000$$ 0 $ 4,000 $ 4,000 $ 0 0 0 Communications Part-Time Visual Communications Specialist General 38,000$39,000$1 Living Wage Impact General 3,000$3,000$0$ 41,000$3,000$39,000$0 1 Convention Center Living Wage Impact Enterprise 10,000$10,000$0$ 10,000$10,000$0$0 Emergency Management/9-1-1 Security Guard Services - Building Department North Beach Office General 28,000$28,000$28,000$ City Center RDA Security Guards (additional hours for Lincoln Road)RDA 166,000$166,000$ Living Wage Impact General 4,000$4,000$0$ DEM Security Guards (1 Project Mgr & 2 Security Coordinators)General 284,000$284,000$ IT Specialist I General 63,000$76,000$1 Mount Sinai Public Safety Liaison Center (Furniture/Equipment)General 20,000$0$ Physical Security Technology Master Plan General 234,000$234,000$ Police Department Security Guard Services General 113,000$113,000$ PSCU Furniture Component & Appliance Replacement General 20,000$0$ Public Health Coordinator General 94,000$113,000$1 Security Guard Services - Parking Enterprise Fund Enterprise 3,000$2,000$3,000$ Security Guard Services - Sanitation (Waste Haulers)Special Revenue 2,000$2,000$2,000$ Security Guard Services - RDA Anchor Garage RDA 2,000$2,000$2,000$ Security Guard Services - RDA Penn Garage RDA 116,000$116,000$116,000$ Additional Security Guard Services for High Impact Periods Resort Tax 34,000$34,000$ 1,183,000$154,000$1,171,000$2 0 Finance Additional Temp Labor for ongoing Munis Project Implementation and Optimization General 30,000$0$ 30,000$0$0$0 0 Fire F-550 Mobile Air Truck Unit General 271,000$0$ 271,000$0$0$0 0 Housing & Community Services Miami-Dade County Homeless Trust Agreement Resort Tax 3,500,000$0$ 3,500,000$0$0$0 0Information Technology IT Specialist I for Public Records Internal 63,000$79,000$1 Senior Security Administrator Internal 89,000$113,000$1 152,000$0$192,000$2 0 Organizational Development & Performance Improvement Office Associate IV from Part-Time to Full-Time General 30,000$41,000$1 -1 30,000$0$41,000$1 -1 Year 2 Impact Total PositionsFundDepartmentRecommended Enhancement Requested Enhancement Total Total Total Total Total Total Total Total Total Total 26 ATTACHMENT B PROPOSED FY 2017/18 ENHANCEMENTS FT PT Year 2 Impact Total PositionsFundDepartmentRecommended Enhancement Requested EnhancementParking Art Basel / City Employee Uber Initiative Enterprise 50,000$50,000$0$ Living Wage Impact Enterprise 46,000$46,000$0$ Living Wage Impact Special Revenue 29,000$29,000$0$ Senior Systems Analyst Enterprise 76,000$91,000$1 201,000$125,000$91,000$1 0 Parks & Recreation Parks and Recreation Vehicle Modifications General 10,000$0$ Living Wage Impact General 43,000$43,000$0$ Convert 1 Part-Time MSWII to 1 FT MSWII, and removing 1 PT Recreation Leader General 8,000$8,000$12,000$1 -2 Second Annual Youth Music Festival General 12,000$12,000$-$ Parks and Recreation - 3 Vehicles General 92,000$0$ 2 Part-Time Park Rangers at North Shore Park & Youth Center General 72,000$64,000$2 Additional Park Ranger Supervisor General 75,000$83,000$1 10 Additional Part-Time Year-Round Inclusionary Aides General 196,000$201,000$10 10 Part-Time Year-Round Municipal Service Worker III - Bus Driver General 205,000$212,000$10 Body Cameras for Park Rangers General 35,000$23,000$ Portable Luxury Restrooms & Daily Porter Services for ITF Tennis Tournament General 24,000$24,000$0$ Grounds Maintenance Reorganization- 1. Convert 1 Parks Operations Supervisor into two full-time Landscape Inspectors. 2. Add three full-time MSW I positions and three part-time MSW I positions to assist with daily grounds maintenance duties. 3. Convert two full-time MSW III positions into two Trades worker I positions. General (41,000)$(41,000)$23,000$4 3 Beach Maintenance Division Operational Needs (Beach Maintenance Division) for uniforms, office supplies, telephone chargers, mobi mats, ropes and posts, lumber for the board walks and memberships/conferences. General 129,000$129,000$ 2 Beach Maintenance Vehicles (Beach Maintenance Division)General 88,000$0$ 2 Municipal Service Worker III Positions & Ford Vactron Unit (Beach Maintenance Division)General 201,000$119,000$2 Beachwalk Tree Wells 14th to 22nd Street - Bonded Aggregate (Beach Maintenance Division)General 135,000$0$ Part-Time Park Ranger for Maurice Gibb Memorial Park General 48,000$47,000$1 Normandy Shores Neighborhood/Golf Course Security Guard Rover (Split Funded: 50% Normandy Neighborhood/50% Normandy Golf Course)General 27,000$27,000$27,000$ 1,359,000$73,000$940,000$8 24 Planning 2 Senior Planner Positions General 187,000$223,000$2 Living Wage Impact General 2,000$2,000$0$ Temporary Administrative/Clerical Staff General 32,000$32,000$ Professional Services for Comprehensive Plan (Required by Florida Statutes)General 100,000$100,000$0$ Rental - Building & Equipment (1 Additional Sharp Copier/Scanner)General 6,000$6,000$ 327,000$102,000$261,000$2 0 Police Convert 1 Police Officer position to a Police Lieutenant position General 37,000$38,000$ 37,000$0$38,000$0 0 Property Management Chiller Preventative Maintenance (Citywide)Internal 13,000$13,000$ Elevator Maintenance (Citywide)Internal 100,000$100,000$ Grainger Materials (Citywide)Internal 100,000$100,000$ Living Wage Impact Internal 21,000$21,000$0$ Holiday Lighting and Visual Décor Resort Tax 700,000$575,000$ HVAC Maintenance (Citywide)Internal 150,000$150,000$ Janitorial Services (Citywide)Internal 155,000$155,000$ Normandy Shores Neighborhood/Golf Course Security Guard Rover (Split Funded: 50% Normandy Neighborhood/50% Normandy Golf Course) Special Revenue 27,000$27,000$27,000$ Lincoln Road Halloween Event RDA 50,000$50,000$ Mobile Phone Upgrades Internal 6,000$0$ Special Event Support Services Resort Tax 25,000$25,000$ Total Total Total Total 27 ATTACHMENT B PROPOSED FY 2017/18 ENHANCEMENTS FT PT Year 2 Impact Total PositionsFundDepartmentRecommended Enhancement Requested Enhancement2 Trades worker I Positions Internal 121,000$145,000$2 Trades worker I Internal 72,000$87,000$1 1,540,000$48,000$1,427,000$3 0 Public Works Convert Engineer Assistant III to Civil Engineer II General 25,000$25,000$ Convert MSW I to Heavy Equipment Operator I General 10,000$10,000$ Living Wage Impact General 2,000$2,000$0$ Convert Street Lighting Tech I to Street Lighting Operations Supervisor General 17,000$15,000$ GIS Software Enhancements General 14,000$14,000$ Greenspace Mgmt. Landscape Projects Coordinator General 115,000$99,000$1 Public Works Engineering - Hybrid Vehicle General 25,000$0$ 208,000$2,000$163,000$1 0 Public Works - Sewer 1 Ton F-350 Single Cab with Utility Box (Sewer)Enterprise 45,000$0$ TPC Trainco Training (50% Water & 50% Sewer)Enterprise 21,000$21,000$0$ 66,000$21,000$0$0 0 Public Works - Storm Water Electrician (Storm Water)Enterprise 101,000$87,000$1 Field Supervisor (Storm Water)Enterprise 59,000$70,000$1 2 Pumping Mechanic Positions Storm Water Enterprise 156,000$140,000$2 LP 360 (LIDAR) Software Enhancement Enterprise 7,000$7,000$ 323,000$0$304,000$4 0 Public Works - Water Valve Turner and Vacuum Tank Water Division (Water)Enterprise 100,000$0$ 1 Ton F-550 Single Cab Dump Truck with Trailer and Mini Excavator (Water)Enterprise 150,000$0$ 1- F-150 Single Cab Pick-up Truck (Water)Enterprise 28,000$0$ Additional Temporary Labor for Munis Utility Billing Implementation (Water) Enterprise 30,000$0$ TPC Trainco Training (50% Water & 50% Sewer)Enterprise 21,000$21,000$0$ 329,000$21,000$0$0 0 Sanitation Living Wage Impact Enterprise 14,000$14,000$0$ Standardization of Litter Receptacles Enterprise 240,000$240,000$ 254,000$14,000$240,000$0 0 TCED Bass Museum Management Agreement Increase General 550,000$550,000$ International Tennis Federation Resort Tax 100,000$100,000$0$ Air & Sea Show Resort Tax 350,000$350,000$0$ Miami Design Preservation League-Art Deco Weekend General 100,000$0$ Economic Development Plan for the City General 75,000$0$ Film Incentive General 100,000$100,000$100,000$ Lummus Park Cultural Activation and Programming General 100,000$100,000$100,000$ Super Bowl 2020 General 150,000$0$ 1,525,000$650,000$750,000$0 0 Transportation Transit Extension to Omni Transportation/ Parking 2,134,000$2,134,000$ Living Wage Impact Transportation/ Parking 16,000$16,000$0$ Express Trolley Service Transportation/ Parking 0$2,501,000$ Transit Corporate Discount Program Transportation/ Parking 45,000$0$ Citywide Origin-Destination Survey Transportation/ Parking 500,000$0$ Part-Time Community Outreach Coordinator Transportation/ Parking 40,000$40,000$1 2,735,000$16,000$4,675,000$0 1 Grand Total of Positions Recommended 7 0 Fund Requested Enhancement Proposed Enhancement General Fund 4,552,000$486,000$ Internal Service Impact (assumes 82% allocation) 730,000$18,000$ 5,282,000$504,000$ Internal Service 890,000$21,000$ Resort Tax 4,712,000$453,000$ RDA 335,000$119,000$ Enterprise 1,157,000$164,000$ Special Revenue 58,000$58,000$ Transportation/ Parking 2,735,000$16,000$ Total Total Total Total Total Total Total Total 28 General Fund Revenues FY 2016/17 Adopted FY 2017/18 Proposed $ Variance % Variance Property Tax Revenue Ad Valorem 159,950,000 174,642,000 14,692,000 9.2% Renewal & Replacement 662,000 721,000 59,000 8.9% Normandy Shores 169,000 169,000 ‐ 0.0% Non‐Property Tax Revenue Other Taxes 23,732,000 22,448,582 (1,283,418) ‐5.4% Licenses and Permits 30,244,000 29,778,000 (466,000) ‐1.5% Intergovernmental 11,439,000 11,251,227 (187,773) ‐1.6% Charges for Services 12,174,000 11,948,000 (226,000) ‐1.9% Fines & Forfeits 1,799,000 1,527,783 (271,217) ‐15.1% Rents & Leases 6,426,000 5,969,000 (457,000) ‐7.1% Miscellaneous 13,165,000 15,197,000 2,032,000 15.4% Resort Tax Contribution 37,609,000 37,609,000 ‐ 0.0% Parking Fund Contribution 6,400,000 6,400,000 ‐ 0.0% Other Non‐Operating Revenue 13,483,000 15,114,408 1,631,408 12.1% Total 317,252,000 332,775,000 15,523,000 4.9% Property Tax Revenue 160,781,000 175,532,000 14,751,000 9.2% Non Property Tax Revenue 156,471,000 157,243,000 772,000 0.5% Percent Property Tax 51%53% General Fund Expenditures FY 2016/17 Adopted FY 2017/18 Proposed $ Variance % Variance Building 15,146,000 15,447,000 301,000 2.0% CIP 5,051,000 5,151,000 100,000 2.0% City Attorney 5,370,000 5,707,000 337,000 6.3% City Clerk 1,560,000 1,656,000 96,000 6.2% City Manager 3,625,000 4,041,000 416,000 11.5% Code Compliance 5,845,000 5,984,000 139,000 2.4% Communications 1,995,000 2,093,000 98,000 4.9% Emergency Management 9,509,000 10,448,000 939,000 9.9% Environment & Sustainability 1,064,000 1,263,000 199,000 18.7% Finance 5,746,000 6,047,000 301,000 5.2% Fire 71,938,000 75,235,000 3,297,000 4.6% Housing & Community Services 2,798,000 3,298,000 500,000 17.9% Human Resources 2,780,000 2,903,000 123,000 4.4% Internal Audit*923,000 961,000 38,000 4.1% Mayor and Commission 2,093,000 2,312,000 219,000 10.5% OBPI 1,576,000 1,616,000 40,000 2.5% ODPI**629,000 979,000 350,000 55.6% Parks & Recreation 31,934,000 33,491,000 1,557,000 4.9% Planning 4,156,000 4,424,000 268,000 6.4% Police 104,470,000 109,825,000 5,355,000 5.1% Procurement 2,258,000 2,403,000 145,000 6.4% Public Works 14,698,000 16,052,000 1,354,000 9.2% TCED 3,680,000 3,993,000 313,000 8.5% Citywide Accounts***17,746,000 12,854,000 (4,892,000) ‐27.6% Internal Service Allocation ‐ 607,000 607,000 Capital Renewal & Replacement 662,000 721,000 59,000 8.9% Total 317,252,000 329,511,000 12,259,000 3.9% Surplus ‐ 3,264,000 3,264,000 *** Education Initiatives totaling $324,000 added to the CSL budget *** FY 2016/17 Adopted Budget included $3,000,000 set aside for Pension Mortality ATTACHMENT C * In FY 2016/17, Internal Audit was part of OBPI. General Fund FY2017/18 CSL Budget 29 30 MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMIHEE MEMORANDUM FROM: TO: Finance and Citywide Projects Committee Jimmy L. Morales, City ManageA ^ yvlxl DATE: July 21, 2017 SUBJECT: General Obligation (G.O.) Bond Program Update This memo provides an update of the status of the 1999 G.O. Bond program as well as information regarding a potential 2018 G.O. Bond program. 1999 G.O. Bond Program Background A general obligation bond is a form of debt financing payable solely from property taxes, backed by a pledge of the City's "full faith and credit" or taxing power, and used to finance capital projects that do not produce revenues. Pursuant to Article VII of the Florida Constitution, G.O. bonds may only be issued if they are approved by the voters in a city-wide referendum. Consistent with Florida law requirements (including the requirement that ballot measures be limited to "one topic" per referendum questions), on November 2, 1999, the voters of the City approved three separate ballot measures for the issuance of an aggregate principal amount of $92.4 million in G.O. bonds for capital projects In the following program areas and amounts: • Fire Safety Facilities & Equipment: $9.7 million • Improvements to Parks & Beaches: $24.8 million • Improvements to Neighborhood Infrastructure: $57.9 million The Fire Safety Facilities & Equipment measure was approved by 68.5%, Improvements to Parks & Beaches measure was approved by 56.9%, and Improvements to Neighborhood Infrastructure measure was approved by 54.2%. The annual debt service for the 1999 G.O. Bonds is approximately $5.9 million which is paid from property taxes. The property taxes are generated by the Debt Service Millage Rate. In FY 2017, the annual payment is equivalent to 0.1796 mills. Each year the Debt Service Millage Rate is adjusted to generate sufficient property tax revenues to pay the required annual debt service payment. As property values normally increase and the payment remains relatively level, the millage rate is decreased accordingly. A schedule of future payments can be found in the Debt Management section on page 146 of the FY 2017 Budget document. The final maturity of the 1999 G.O. Bond Program bonds is 2033 and the outstanding principal is currently $50.1 million in the aggregate. Operating Millage Rate Debt Service Millage Rate Total 5.7092 0.1796 5.8888 31 G.O. Bond Program Update Page 2 1999 G.O. Bond Program Status The 1999 G.O. Bond Program totals 62 projects across the three ballot measures. At this point in time, 56 of the projects are either complete or in progress and 5 of the projects are incomplete. All 5 of the incomplete projects are in Improvements to Neighborhood Infrastructu re as shown in the summary below. More detailed information can be found in Attachment A. Bond Measure Projects Projects Completed or In Progress Incomplete Projects Fire Safety Facilities 4 4 0 Parks & Beaches 31 31 0 Neighborhood Infrastructure 27 21 5 Total 62 56 5 The five incomplete projects are listed in the table below. These projects currently need additional funding. In the case of the Neighborhood Infrastructure projects the funding below incorporates a significant expansion of the scope in order to deliver a completely renovated streetscape. For the City facilities, the unfunded needs represent the differential cost in order for the projects to be completed due to increases in construction costs since the initial bond issuance. The total unfunded needs are estimated at $27.5 million. The additional funding needed is proposed to be funded in a 2018 G.O. Bond Program as it is unlikely that sufficient pay-as-you-go funding would be available in the near term for these projects. Project Unfunded Needs La Gorce Neighborhood Improvements $14.0 M North Shore Neighborhood Improvements $10.0 M Public Works Facility $1.5 M Parks Maintenance Facility $1.0 M La Gorce Island Improvements $1.0 M Total $27.5 M The LaGorce, North Shore and La Gorce Island Neighborhoods have not been addressed since 2013 due to the worst first approach to the stormwater program and the scheduling of the neighborhood improvements in alignment with the stormwater improvements. The Parks Maintenance Facility was not addressed due to major reconfiguration of the Department and the lack of sufficient funding. The Public Works facility was put on hold pending the outcome of the evaluation of using that facility for the light rail maintenance facility. It is important to note that the list above is not an exhaustive list of unfunded needs for future neighborhood improvements as the stormwater program advances. The 1999 G.O. Bond Program consisted of $92.4 million of G.O. bonds proceeds in the aggregate with principal of approximately $92 million, which over the years has generated $13 million of interest earnings for total funds of $105 million. Of the $105 million, $92.4 million has been spent and currently $12.6 million is currently unspent (as of June, 2017). The breakout of unspent funds is shown in the table below. 32 G.O. Bond Program Update Page 3 Bond Measure Unspent $ % of Total Fire Safety Facilities $835 K 7% Parks & Beaches $3.2 M 26% Neighborhood Infrastructure $8.5 M 67% Total $12.6 M 100% The majority of the unspent funds are allocated to projects that require additional funding in order to be completed at 2017 prices or current scope. However, in order to potentially issue additional tax exempt G.O. bonds to cover the additional funding needs, it is necessary to spend virtually all of the 1999 G.O. Bond Program bond funds to maintain favorable tax treatment. Staff will be proposing realigning unspent funds to active capital projects, subject to the provisions of the bond documents related to the 1999 G.O. Bond Program b onds, to the City Commission in upcoming capital budget amendments. Proposed 2018 G.O. Bond Program The first step in a bond program process is to identify potential dates for the voter referendum.  Primary Election: August 28, 2018  General Election: November 6, 2018  Special Election: TBD If the City Commission adopts a resolution calling for a referendum on scheduled countywide election dates such as for the Primary Election or General Election dates noted above, the cost to the City is approximately $30,000. However, if the decision is to schedule a special election on another date, the cost is significantly higher, approximately $300,000. An additional consideration when selecting a date is the timing for City Commission approval of a millage rate increase to cover the new annual debt service payment. The amount of the debt service payment would depend on the overall amount borrowed for the proposed 2018 G.O. Bond Program, but would likely be significant enough that it would not be able to be absorbed into the current service level budget without a millage rate increase. The table below shows annual debt service amounts and equivalent millage rates for different bond program amounts as well as the annual cost impact to an average homeowner. For example, if the proposed bond program amount was set by City Commission at $200 million, the annual debt payment would be $15 million, which equates to almost half a mill and would have an estimated $232 cost impact to an average homeowner. Bond Program Amount Annual Debt Service Equivalent Millage Rate Annual Cost to Average Homeowner $25 M $1.5 M 0.0498 $23 $50 M $3.0 M 0.0996 $46 $100 M $6.0 M 0.1992 $93 $150 M $9.0 M 0.2988 $139 $200 M $12.0 M 0.3984 $185 $250 M $15.0 M 0.4980 $232 $300 M $18.0 M 0.5976 $278 33 G.O. Bond Program Update Page 4 Because the timing for setting the City’s millage rate takes place in September during adoption of the annual budget, the referendum dates would either take place before or after the Commission vote setting the millage rate as shown in the table below. Normally, the millage rate would be increased following the voter referendum date, but the millage rate increase could be included in the adopted budget in advance of the vote and then lowered the following year if the voter referendum is not successful. Following voter approval of the ballot measures, the proposed 2018 G.O. Bond Program bond proceeds would be available approximately six months later. The bond issuance process takes approximately six months and includes approvals from the Finance & Citywide Projects Committee and the City Commission, preparation of bond documents, obtaining credit ratings for the bond issuance, and the actual sale of the bonds. Election Referendum Date Millage Vote Bond Proceeds Available Primary Election August 28, 2018 September, 2018 Spring, 2019 General Election November 6, 2018 September, 2019 Spring, 2020 The overall process for the proposed 2018 G.O. Bond Program would take approximately twelve months and consists of the following steps:  Identify Potential Projects – This step includes compiling a wish list of projects from various sources including staff and the community. Over $300 million in potential projects have been identified to date. For example, approximately $30 million is needed to complete the 5 remaining projects from the 1999 G.O. Bond Program. A preliminary list of projects is included in Attachment B.  Size of Bond Program and Propositions – Based on the amount on the needs in the community and the affordability of the necessary debt service, the overall dollar amount of the proposed 2018 G.O. Bond Program would be set along with amounts for each proposition or ballot measure (for example, $200 million bond program with $50 million for Parks & Beaches). In terms of debt capacity, the City is authorized to issue G.O. debt up to 15% of assessed property value, which is $4.6 billion (as of 9/30/16). Currently, the City is well under the debt cap at 1.1% of the debt limit.  Prioritization of Projects – Next, the wish list would be prioritized to fit within the overall proposed 2018 G.O. Bond Program dollar amount within each of the propositions or ballot measures. This process could also include community input. The proposed projects would also be programmed out over the next five years .  Community Outreach – Since G.O. bond programs have to be approved by voters, a significant amount of time and energy would be devoted for several months of community outreach to educate voters regarding the proposed 2018 G.O. Bond Program.  Voter Referendum – The actual date of the vote to approve the proposed 2018 G.O. Bond Program. If all or individual ballot measures are not approved, they would have to be presented to the voters in a subsequent year. If the Commission wishes to proceed with a proposed 2018 G.O. Bond Program, the first step would be to select a target date for the voter referendum so that Administration can develop a schedule for all of the steps above between now and the vote. The following steps of identifying potential projects and sizing the proposed 2018 G.O. Bond Program and each proposition would take place during the next three to four months. JLM/JW 34 ATTACHMENT A Projects Funded Unfunded Total Street Lighting Improvements Citywide 1,634,000 51,818,200 53,452,200 Above Ground (Lighting, Landscaping)50,000,000 50,000,000 Resilient Seawalls 35,000,000 35,000,000 North Beach Library/ City Hall Annex/ Parking 34,000,000 34,000,000 Fire Station No. 1 500,000 21,505,000 22,005,000 Artificial Reef 20,000,000 20,000,000 Flamingo Park Neighborhood Improvements 20,000,000 20,000,000 Par 3 Golf Course/Community Park Renovations 5,660,190 13,075,000 18,735,190 72nd Street Park & Parking Structure (Non-Parking Portion)246,000 17,629,000 17,875,000 Resiliency Fund for Parks 17,000,000 17,000,000 Public Safety Radio & Viper System - 16,000,000 16,000,000 Middle Beach Recreational Corridor Phase III 2,715,000 9,894,000 12,609,000 North Shore Open Space Park 850,000 9,455,000 10,305,000 Olympic Size Pool without Parking - 8,710,000 8,710,000 Bay Drive Neighborhood Greenway 100,000 4,385,000 4,485,000 Ocean Drive Improvement Project - 2,779,000 2,779,000 Ocean Drive Extended Sidewalk Projects - Western Sidewalks 405,000 2,295,000 2,700,000 Lummus Park 2,100,000 2,100,000 North Shore Park & Youth Center 1,300,000 1,300,000 Total 12,110,190 336,945,200 349,055,390 Potential Projects for 2018 G.O. Bond Program 35 ATTACHMENT B Project Name and Description Description Amount Project Name BUDGET EXPEND.ENCUMB.Balance as of 06/30/2017 Project Status Year Fire Apparatus Replacement Replacement of 5 fire/rescue vehicles (2 ladder trucks, 3 pumpers 2,700,000 Fire Apparatus Replacement 2,698,920 2,698,920 - - Complete 2005 Fire Station No. 2 Renovation Full historic restoration, renovation, new apparatus bays and living quarters 4,686,449 Fire Station No. 2 6,566,298 6,566,298 - - Complete 2012 Fire Station #4 Renovations 1,036,648 1,036,648 - - Complete 2007 Fire Station #4 Air Handler Replacement 59,602 59,602 - - Complete 2016 Fire Station No. 4 Exterior Paint 43,610 - - 43,610 Design Related Maintenance Facilities Restoration - Fire Safety Ten-percent (10%) share Of Property Maintenance Facility renovation ($215,750), which Provides maintenance services to fire and rescue facilities. Property Maintenance Facility (#574) includes: replacement of 10,000 sq.ft. maintenance and warehouse facility, parking for 40 City vehicles, 40 employee vehicles, ADA compliance. 215,750 Property Management Facility 217,229 217,229 - - Complete 2016 Fire Station 3 Fuel Tank and Piping Rest 65,000 65,000 - Complete 2017 Fire Station No. 1 Refurbishment 500,000 58,950 13,800 427,250 Planning LP15 Cardiac Monitor/Defibrillator Replacement 146,998 146,998 - Complete 2012 TOTAL FIRE SAFETY BONDS:11,334,305 10,849,645 13,800 470,860 UN-APPROPRIATED / UNENCUMBERED & LIABILITES 350,732 835,392 PROJECTS FUNDED BY FIRE GOB & NON-GO BOND FUNDS TOTAL CURRENTLY UNSPENT TOTAL FIRE SAFETY BONDS: FUNDS 372,378,382 9,527,724 Projects not identified in Original Resolution 1999 GENERAL OBLIGATION BOND PROGRAM - FIRE SAFETY FACILITIES & EQUIPMENT ORIGINAL G.O. BOND PROGRAM - FIRE & SAFETY Fire Station # 4 Renovation 1,925,525 Historic restoration and renovation, including new apparatus bays and living quarters FIRE SAFETY FACILITIES EQUIPMENT 1 of 1036 Project Name Description Amount Project Name BUDGET EXPEND.ENCUMB.Balance as of 06/30/2017 Project Status Year Biscayne Point Neighborhood Improvements Area-wide street improvement (integrates Municipal Mobility Plan Project #2). Funding $4,550,000 342. 343, includes traffic calming planning, structures and monitoring, sidewalk improvements, street 411 pavement, lighting, bike facilities. landscaping and irrigation, and increased on-street parking concepts. $300,000 Section 108 Loans to be used in CDBG area only. $100,000 Gas Tax funding allocated from #343, #341, #342, #411 4,150,000 Biscayne Point Neighborhood Improvements 5,017,243 5,017,243 - - Complete 2013 North Shore Neighborhood Improvements, Funds from this projects were allocated thru Budget Amendment # 1 FY14-15 to appropriate $544,155 to West Avenue Project. FY16 Budget Amendment #4, to appropriate $3,577,268.68 to Bayshore Central South pursuant to Reso #2016-29381 1,366,920 1,366,920 - - Pending Future Funding of $10 million Non-GO Funds - HUD Section 108 Loan 1,017,347 1,017,347 - - Complete 2013 Non-GO Funds - ARRA grant 1,021,869 1,021,869 - - Complete 2013 Biscayne Elementary School Circulation Imp.Improve traffic circulation, pedestrian safety along 77th St. In front of Biscayne Elementary School (Municipal Mobilty Plan Project #4) 36,250 Biscayne Elem Circulation-$92M 38,419 38,419 - - Complete 2013 Normandy Shores Neighborhood Streetscape Imp. Area-wide street improvement (integrates Municipal Mobility Plan Project #2). Funding $3, 500,000 342. 343, includes traffic calming planning, structures and monitoring, sidewalk improvements, street 411 pavement, lighting, bike facilities, landscaping and Irrigation, and increased on- street parking concepts. Includes all areas of Normandy Island north of the canal. $1oo,ooo Gas Tax funding allocated from #343, #341, #342, #411 3,400,000 Normandy Shores Neighborhood Improvement 3,398,964 3,398,964 - - Complete 2010 Normandy Isle Neighborhood Improvements 4,098,120 4,098,120 - - Complete 2011 Normandy Isle Neighborhood Phase II 456,556 65,320 109,961 281,275 Ongoing Marseille Dr Streetscape 36,616 36,616 - - Complete 2011 Bay Drive Neighborhood Greenway 100,000 - - 100,000 Study Normandy Dr./71St. Corridor Enhancement Provide increased landscaping and pedestrian amenities along Normandy Dr & 71st St. Continuation of existing streetscape west from Rue Notre Dame to City Limit (Municipal Mobility Plan Project #6 293,000 Non-GO Funds - NB Qual of Life Resort Tax 1%331,003 331,003 - - Complete 2016 PROJECTS FUNDED BY NEIGHBORHOOD GOB & NON-GO BOND FUNDS North Shore and Park View Island Neighborhood Area-w1de street improvement (integrates Municipal Mobility Plan Project #2). Funding $4,650,000 342, 343, includes traffic calming planning, structures and monitoring, sidewalk improvements, street 411 pavement, lighting, bike facilities, landscaping and irrigation, and increased on- street parking concepts. Area includes all areas north of 63rd Street, and east of Indian Creek and Tatum Wate!Way. This area includes Park View Island. $400,000 from Section 108 Loans to be used in CDBG areas only. $100,000 Gas Tax funding allocated from #343, #341, #342, #411 4,150,000 Area-wide street Improvement (Integrates Municipal Mobility Plan Project #2). Funding $4,550,000 342, 343, includes traffic calming planning, structures and monitoring, sidewalk improvements, street 411 pavement, lighting, bike facilities, landscaping and irrigation, and increased on- street parking concepts, Includes all areas of Normandy Island south of the canal, Including the Normandy Sud neighborhood. $300,000 from Section 108 Loans to be used in CDBG areas only. $100,000 Gas Tax funding allocated from #343, #341, #342. #411 1999 GENERAL OBLIGATION BOND PROGRAM - NEIGHBORHOOD IMPROVEMENTS ORIGINAL G.O. BOND PROGRAM - NEIGHBORHOODS 4,150,000 Normandy Isle and Normandy Sud Neighborhood NEIGHBORHOOD IMPROVEMENTS 2 of 1037 Project Name Description Amount Project Name BUDGET EXPEND.ENCUMB.Balance as of 06/30/2017 Project Status Year PROJECTS FUNDED BY NEIGHBORHOOD GOB & NON-GO BOND FUNDS 1999 GENERAL OBLIGATION BOND PROGRAM - NEIGHBORHOOD IMPROVEMENTS ORIGINAL G.O. BOND PROGRAM - NEIGHBORHOODS La Gorce Neigh. Alton Road Enhancement Operational Improvements to mitigate traffic impact along Alton Road. Traffic calming $4,095,000 $0 Improvements may include: landscaping and irrigation, light\in improvements, pavement Restoration I improvements, curb & gutter improvements, roadway markings, signage, signal improvements, bicycle facilities, and/or traffic calming structures. Funding includes Planning process. Capital cost Identified by Municipal Mobility Plan. (Municipal Mabtlity Plan Projects #14 & #24)) 819,000 Included in La Gorce Neighborhood Improvements project - - - - La Gorce Neighborhood Streetscape Improvements Area-wide street improvements on City-owned roads (except Alton, LaGorce, Pinetree). Coordinate with Municipal Mobility Plan Project #14. Includes $300,000 realocated from Gas Tax funding t#341, 342,#343,#411 ). Includes unfunded need of $500,000 from Pinetree and LaGorce Traffic Calming Project (#634) which complements the MDC DPW Traffic Calming project with additional landscape, lighting, irrigation, and signage. Complements Alton Road Enhancements. 200,000 La Gorce Neighborhood Improvements 1,894,012 414,863 33,806 1,445,343 Pending Future Funding of $14 million La Gorce Island Lighting trees 66,376 - - 66,376 Ongoing La Gorce Island Enhancements 130,743 130,743 - - Pending Future Funding of $1 million Oceanfront Neigh. Indian Creek Greenway (24th to 54th Street) Streetscape along Collins and Indian Creek Drive; landscape, street furniture, Irrigation, lighting to create a linear pedestrian park and bikeway along Indian Creek from 23rd St & Lake Pancoast to 54th St. Connects Collins Canal Bikeway and North Shore Seachwalk. (Municipal Mobility Plan Projects #15 & #44). Partial funding to start. Completion requrres control ancl/or use or other shoreline properties, and FOOT participation 300,000 Oceanfront Neigh. Street Ends Landscape and Pedestrian Imp. (25th to 43rd Street) New lmpro ements to increase pedestrian comfort and enjoyment for beach access at street $4,300,000 ends (26th to 43rd Sts,). Eighteen street ends are included at approximately $200,000 each for pedestrian facilities, streetscape restorations, lighting, and slgnage. Additional funding provide for the location of secure, accessible restroom and shower f'lcilltles where needed, 4,300,000 Nautilus Neighborhood Improvements 5,070,355 5,070,355 - - Complete 2010 Nautilus-Pinetree Dr Sidewalk 1,698 1,698 - - Complete 2010 2 Way Conversion 42nd Street 510,000 - - 510,000 Design 42nd ST. Green Bicycle Lanes 150,000 - - 150,000 Design Bayshore Neighborhood - Bid Pack A 3,085,932 2,912,193 - 173,739 Substantial Completion 2018 Bayshore Neighborhood South 3,611,247 725,475 2,309,772 576,000 Construction Bayshore Neighborhood - Bid Pack B 616,106 586,205 - 29,900 Complete 2016 6,616,211 Oceanfront Neighborhood Improvements 2010- 6,616,211 - Nautilus Neighborhood Improvements 5,150,000 Area-wide street improvement (integrates Municipal Mobility Plan PrOJect #17). Funding $5,250,000 342, 343, includes traffic calming planning, structures and monitoring, sidewalk improvements, street 411 p11vement, lighting, bike facilities, landscaping and irrigation, and Increased on-street parking concepts, $100,000 G'ls Tax funding allocated from #343, #341, #342, #411 Area-wide street improvement (Not listed in Municipal Mobility Plan Project Sank, requires 342, 343, coordination wit Projects #17, #18. and #24). Funding includes traffic calming planning, 411 structures and mbnitoring, sidewalk improvements, street pavement. lighting, b1ke facilities, landscaping and irrigation, and increased on-street parking concepts. $tOO,OOO Gas Tax funding allocated from #343, #341, #342, #41 I Bayshore Neighborhood Streetscape and Traffic Calming Traffic enhancements, landscaping, signage, lighting, and park improvements on LaGorce Island.200,000 Complete 3,400,000 La Gorce Island Enhancement NEIGHBORHOOD IMPROVEMENTS 3 of 1038 Project Name Description Amount Project Name BUDGET EXPEND.ENCUMB.Balance as of 06/30/2017 Project Status Year PROJECTS FUNDED BY NEIGHBORHOOD GOB & NON-GO BOND FUNDS 1999 GENERAL OBLIGATION BOND PROGRAM - NEIGHBORHOOD IMPROVEMENTS ORIGINAL G.O. BOND PROGRAM - NEIGHBORHOODS Bayshore Neighborhood - Bid Pack C 896,625 896,625 - - Complete 2015 Lake Pancoast Neighborhood Irrigation 15,297 15,297 - - Complete 2015 Bayshore Neighborhood - Bid Pack D 300,000 300,000 - - Construction Sunset Island 1 & 2 Curb Project 12,614 12,614 - - Complete 2010 40th Street Streetscape Streetscape, roadway, drainage, sidewalk, curb& gutter, landscape along 40th Street from Chase Avenue to Pinetree Drive. Project complements Orchard Park lmprovments, and provides needed buffering between residential nelghborhhood and the back of commercial wses along the 41st Street business district. (Not listed In Municipal Mobility Plan Project Bank, requires coordination with Project #18) 500,000 Broken out from Bayshore Bid Pack A project 500,000 500,000 - - Complete 2015 Alton Road & 20th Street & Sunset Drive Reconfiguration Imp. Reconfigure intersections to increase capacity and reduce cut-through traffic to North Bay $375,000 $0 Road. This project mitigates traffic impacts to the North Bay Road residential community from 20th Street to lhe Chase Avenue intersection. (Municipal Mobility Plan #28, requires coordination with Project #24) 75,000 Alton Road Enhance Middle Bch 210,390 210,390 - - Complete 2007 Flamingo Neighborhood-East 272,821 272,821 - - Complete 2008 Flamingo Neighborhood-West 390,492 390,492 - - Complete 2012 Flamingo Neighborhood-South 277,710 277,710 - - Complete 2015 Flamingo Park North 100,464 100,464 - - To Be Closed 2017 Flamingo 11th Street 1,511,348 - - 1,511,349 Construction Flam Ngh-Lummus 16 St So Prj (BPB package)4,854,301 4,854,301 - - Complete 2007 West Avenue/Bay Road Improvements Ph I 4,306,401 4,147,087 150,292 9,022 Substantial Completion 2017 West Avenue Bridge over Collins Canal 67,703 - 65,738 1,965 Construction Sunset Islands Enhancement 900,000 Area-wide street improvement (Not listed in Municipal Mobility Plan Project Bank, requires 342, 343, coordination with Projects #33, and #35). Funding includes traffic calming planning, structures and monitoring, sidewalk Improvements, street pavement. lighting, bike facilities, landscaping and irrigation, and increased on-street parking concepts, $100,000 Gas Tax funding allocated from #343, #341, #342. #411. Includes $300,000 developer contributions from Parkshore and Grand Flamingo. Streetscape, roadway, curb & gutter, storm rJrain, landscape, irrigation. Runoff debris and Collins side as part of seawalls and greenway. (Not listed in Municipal Mobility Plan Pro;ed Bank, re cires coordination with Project #18) Area-wide street improvement (Municipal Mobility Plan Project# 33, and #35, requires 342, 343, coordination with Project #37). Funding includes tr<1ffic calming plann1ng, structures and monitoring, Sidewalk improvements, street pavement, lighting, bike lacllities, landscaping and irrigation, and increased on-street parking concepts. Capital costs based on right-of- way related projects proposed through the Flamingo Neighborhood Charrette in 1997. $100,000 Gas Tax funding allocated from #343, #341, #342, #411. $33,000 developercontribution from Crown Royale mitigation Lake Pancoast Streetscape Flamingo Neighborhood Improvements Traffic enhancements, landscaping, Signage. lighting, and park improvements on Sunset Islands 1,800,000 200,000 West Avenue/ Bay Road Improvements 7,400,000 NEIGHBORHOOD IMPROVEMENTS 4 of 1039 Project Name Description Amount Project Name BUDGET EXPEND.ENCUMB.Balance as of 06/30/2017 Project Status Year PROJECTS FUNDED BY NEIGHBORHOOD GOB & NON-GO BOND FUNDS 1999 GENERAL OBLIGATION BOND PROGRAM - NEIGHBORHOOD IMPROVEMENTS ORIGINAL G.O. BOND PROGRAM - NEIGHBORHOODS Venetian Neigh - Venetian Islands 4,240,388 4,212,215 28,174 - Construction Venetian Neighborhood - Belle Isle 2,536,800 2,536,800 - - Complete 2013 Venetian Causeway Master Plan Phase II Causeway Infrastructure and landscaping Improvements for the Venetian Causeway, from the Dade Boulevard intersection to the City Line. Includes sidewalk, curb and gutter, lighting, landscaping, traffic control device improvements, and gateway tre< tment. Phase 2 Improvements are for the causeway only. ( Municipal Mobility Plan #32, requires 1,827,000 Venetian Neigh - Causeway (Bid D)1,819,129 1,819,129 - - Complete 2014 Palm & Hibiscus Island Enhancement 565,284 527,874 37,410 - Construction Star Island Enhancements 474,046 474,046 - - Complete 2015 Lincoln Rd Capital Imprv Proj.175,645 175,645 - - Complete 2015 Non-GO Funds - RDA City Center Projects 1,071,942 1,071,942 - - Complete 2006 South Pointe Neigh. Meridian Avenue Extension Streetscape Streetscape, landscape, lighting, for reopening of Meridian Avenue from 1st Street to 2nd Streei Not covered under ROA funding. (Coordinate with Municipal Mobility Plan Project. 200,000 S Pointe Improvements - Ph III-V 200,010 200,010 - - Complete 2017 Washington and Third Street Public Plaza Provide aesthetic improvements at the pump station location to integrate with a public plaza improvement at Intersection of Washington Avenue, Third Street, and Euclid Avenue 100,000 Non-GO Funds - Art in Public Places 32,362 32,362 - - Complete 2010 Traffic enhancements, landscaping, sign age, lighting, and park improvements to Star. Palm, and Hibiscus Islands 600,000 Infrastructure and landscaping Improvements for Venetian Islands, including San Marino, $13,091,150 01 Lido, Rive Alto, and Belle Islands, and a section ·from Alton Road to Island View Park. Includes sidewalk, curb and gutter, lighting, landscaping, traffic control device improvements, and gateway treatment. Phase 1 Improvements Include Island sldestreets (Not listed in Municipal Mobility Plan Project Bank, requires coordination with MMP Project #32) 300,000 Star, Palm, Hibiscus Islands Enhancement Venetian Causeway Master Plan Phase I Venetian Islands 3,844,150 Lincoln Road Improvements Improvements to lincoln Road to upgrade lighting, pools, fountains. and other amenities for the purposes of replacing malfunctioning and/or unservicable equipment with equipment that can provide for better maintenance and performance NEIGHBORHOOD IMPROVEMENTS 5 of 1040 Project Name Description Amount Project Name BUDGET EXPEND.ENCUMB.Balance as of 06/30/2017 Project Status Year PROJECTS FUNDED BY NEIGHBORHOOD GOB & NON-GO BOND FUNDS 1999 GENERAL OBLIGATION BOND PROGRAM - NEIGHBORHOOD IMPROVEMENTS ORIGINAL G.O. BOND PROGRAM - NEIGHBORHOODS Seawall & Docks NB Police 451,517 451,517 - - Complete 2011 Bonita Drive Seawall Repairs (Normandy Isle Channel)310,323 310,323 - - Complete 2011 Seawall Struct Evaluati Survey 35,000 35,000 - - Complete 2011 Shoreline Imprv-La Gorce Neigh 5,098 5,098 - - Complete 2011 Cherokee Ave South End Seawall 140,000 129,783 10,125 152 Construction Seawall-Sunset Lake Pk (Sunset Is #4) SW 389,187 389,187 - - Complete 2011 Seawall-Lincoln Road Streetend W 717,660 717,660 - - Complete 2011 Seawall-Pine Tree Dr Rehab 63 St 168,170 168,170 - - Complete 2011 Seawall-Waterways Dredging 33,565 33,565 - - Complete 2,011 Dickens Av Shoreline & Bike Path 49,869 23,619 - 26,250 Construction Seawall-Pine Tree Pk Shoreline Rest 205,848 205,848 - - Complete 2014 Flamingo Drive Seawall Rehabil 18,615 18,615 - - Complete 2011 Collins Canal Waterway Revital 259,700.00 259,700.00 - - Complete 2005 Collins Canal Enc. Project 1,428,192 1,428,192 - - Complete 2016 Bayfront Streetend Public Access Enhance 30,763 30,763 - - Complete 2011 Hydrographic Waterway Survey 69,356 69,356 - - Complete 2011 Indian Creek Greenway 100,000 66,546 - 33,454 Design 13 projects - Non-GO Funds - various 2,819,264 2,819,264 - - Complete 2016 Property Management Facility 977,776 946,912 30,864 - Complete 2016 Non-GO Bond Funds 1,311,927 1,311,927 - - Complete 2016 Parks Maintenance Facility 432,170 27,286 - 404,884 Pending Future Funding of $1 million Non-GO Bond Funds 65,853 65,853 - - Complete 2003 Public Works Facility 778,203 756,825 21,379 - Pending Future Funding of $1.5 million Non-GO Bond Funds 303,286 303,286 - - Complete 2010 Repl Beach Restroom Facility 174,999 174,999 - - Complete 2015 Signage Master Plan - wayfinding 6,833 6,833 - - Complete 2013 TOTAL NEIGHBORHOOD GO BOND FUNDING:66,775,831 58,658,663 2,797,522 5,319,709 TOTAL NEIGHBORHOOD NON-GO BOND FUNDING:7,974,853 7,974,853 - - TOTAL NEIGHBORHOOD FUNDING:2,797,522 5,319,709 402,081 8,519,311 3,682,399 Shares: 65% of Property Maintenance Facility renovation ($1,402,375) which maintains $4,114,569 574 City structures and street property, 72% of Public Works Facility renovation ($2,280,024) which maintains public rights of way, and 72% of Parks Maintenance Facility renovation ($432,170) which maintains landscaping in public rights of way. Property Maintenance Faculty Includes: replacement Of 10,000 sq.ft. maintenance and warehouse facility, parking for 40 City vehicles, 40 employee vehicles, ADA compliance. Present facility Is unsafe for workers and in need of full restoration. Public Works renovation includes: renovation of 20,000 sq.ft. facility, 5,000 sq.ft. expansion, ADA compliance, access road, environmental remediation, paving, drainage, lighting, parking, and fueling facility for City vehicles. Parks Maintenance renovation includes renovation of building and greenhouse, security lighting, screening landscape, and new employee lot. Funded amount from 72% share of Parks Maintenance Facility 4,800,000 Replace and repair deteriorated City-owned seawalls. For, bulkhead/seawalls with $10,300,000 drainage outfalls, deteriorated outfalls are to be repaired in the immediate vicinity. This component, including approximatey 350 outfalls for $3.5-mi/lion Is a stormwater runoff function, and Is to be funded by water and sewer revenue sources. Seawalls without outfalls include Collins Canal, Indian Creek, Lake Pancoast, Parkview Island, and street ends throughout the City, except in South Pointe ROA (ROA funds allocated for South Pointe seawall restoration. Other seawalls are vertical bulkheads at approximately $800 I linear ft. or living seawalls at approximately $1oo I linear fl. Many of these seawall sections are coordinated wnh other projects and will be Incorporated Into their cpaltal costs, including bikeway I greenway projects along Collins Canal and Indian Creek ($2- mllllon) UN-APPROPRIATED / UNENCUMBERED & LIABILITES TOTAL CURRENTLY UNSPENT TOTAL NEIGHBORHOOD BONDS: FUNDS 373, 376, 384 56,776,799 Shoreliine Seawall Rehabilitation Program Related Maintenance Facilities Restoration - Neighborhoods NEIGHBORHOOD IMPROVEMENTS 6 of 1041 Project Name Description Amount Project Name BUDGET EXPEND.ENCUMB.Balance as of 06/30/2017 Project Status Year Biscayne Point Neighborhood - Crespi Park New restroom, renovate basketball courts, tot lot, landscape, and irrigation. Proposed GO Bond components include new basketball court, court and security lighting, and perimeter aluminum picket fencing 150,000 Crespi Park 118,759 118,759 - - Complete 2002 Biscayne Point Neighborhood - Stillwater Park New recreation building and basketball courts, limited security lighting, landscape & irngn,tion' .. Proposed GO Bond components Include court and security lighting, and perimeter al.uminum picket fencing 160,000 Stillwater Park 131,165 131,165 - - Complete 2004 Biscayne Point Neighborhood - Tatum Park Building renovations, playground. landscape & irrigation, limited security lighting & entry gate. Proposed GO Bond components include court and security lighting, and penmeter aluminum picket fencing. 150,000 Tatum Park 118,525 118,525 - - Complete 2003 North Shore Open Space Park 300,000 300,000 - - Complete 2006 Altos Del Mar Park-$92M GO Bd 2,900,000 1,044,138 355,985 1,499,877 Construction North Shore Park 1,461,118 1,461,118 - - Complete 2004 NSP Tennis Rest.33,000 33,000 - - Complete 2016 NSPYC-Fitness Ctr Refurb 71,228 71,228 - - Complete 2014 Rsurf/rblt Basket Ball Centers 55,000 55,000 - - Complete 2013 Normandy Shores Clubhouse 747,073 747,073 - - Complete 2008 Normandy Shores Golf Course Pr 90,164 90,164 - - Complete 2008 Normandy Shores Park Tot-lot 112,000 - 4,200 107,800 Ongoing Fairway Park Building, basketball and tennis courts renovation, lighting, playground, landscape. Proposed GO Bond components include perimeter aluminum picket fenc1ng 250,000 Fairway Park 245,972 245,972 - - Complete 2013 Normandy Isle Park Renovate pool and fields, new recreational center, basketball courts, secunty lighting, tot lot landscape & irrigation. Proposed GO Sand components include security lighting and perimeter aluminum picket fencing. 300,000 Normandy Isle Park 889,632 889,632 - - Complete 2008 New recreation center, tennis courts, renovate bandshell, lighting, landscape & irrigation. accessible playground. Proposed GO Bond components include baseball field lighting, perimeter aluminum picket fencing, and $1,000,000 for Youth Center Phase II Renovation and restoration of golf course and club house. Proposed GO Bond component to provide additional resources per community request for clubhouse renovations and development of community center facilities for the neighborhood residents. North Shore Park & Youth Center 1,350,000 1999 GENERAL OBLIGATION BOND PROGRAM - PARKS & BEACHES PROJECTS FUNDED BY PARKS GOB & NON-GO BOND FUNDS New Recreation I Nature Center, renovate restrooms, lighting, landscape & irrigation, funded by CIP. Proposed GO Bond components include expanded Nature Center, additional beach plantings, security lighting and fencing, and provides for expansion into Altos del Mar. Expansion includes conversion to passive park of eleven contiguous lots in Altos,del Mar, renovate or move historic structures, provide Infrastructure. and extend Ocean Terrace to 76th Street 3,200,000 750,000 Normandy Isle Neighborhood- Normandy Shores Club House Community Center ORIGINAL G.O. BOND PROGRAM - PARKS & BEACHES North Shore Open Space Park PARKS BEACHES 7 of 1042 Project Name Description Amount Project Name BUDGET EXPEND.ENCUMB.Balance as of 06/30/2017 Project Status Year 1999 GENERAL OBLIGATION BOND PROGRAM - PARKS & BEACHES PROJECTS FUNDED BY PARKS GOB & NON-GO BOND FUNDSORIGINAL G.O. BOND PROGRAM - PARKS & BEACHES La Gorce Neighborhood - Fisher Park Shade pavillion, restroom, tot lot, secunty lighting, landscape, decorative fencing. Proposed GO Bond cdmponents Include security lighting and perimeter aluminum picket fencing 150,000 Fisher Park 116,339 116,339 - - Complete 2013 La Gorce Neighborhood - La Gorce Park New tot lot, security lighting, landscape & irrigation. Proposed GO Bond components include security lighting and perimeter aluminum picket fencing. 50,000 La Gorce Park 56,980 56,980 - - Complete 2004 Allison Park 22,100 22,100 - - Complete 2003 Non-GO Bond Funds - NB Quality of Life Resort Tax 1%1,332,000 444,586 391,485 495,929 Construction Nautilus Neighborhood - Muss Park Renovate recreational building, sports courts, court lighting, tot lot, landscape & Irrigation. Proposed GO Bond components include replacement playground equipment, irrigation, perimeter aluminum picket fencing, security lighting, and court lighting. 75,000 Muss Park 152,276 134,978 17,038 260 Construction Pine tree Park Parking lot, landscape, irrigation, pedestrian walkways. Proposed GO Bond components include security lighting, additional landscaping,. and site furnishings 90,000 Pine Tree Park 69,197 69,197 - - Complete 2004 Scott Rakow Youth Center 195,727 195,727 - - Complete 2013 SRYC - Ice Rink Mec 367,000 367,000 - - Complete 2015 Flamingo Park Neighborhood - 10th Street Auditorium/Beachfront Aud. Renovate 10th St Auditorium /Beach Patrol Headquarters, including ADA requirements, painting, and restoration of deteriorated facilities 690,000 Lummus Park Improvement 673,472 673,472 - - Complete 2009 South Shore Community Center Renovation and reconstruction of complete facility, with new landscaping, irrigation, signage, and playground 1,350,000 South Shore Comm Center 1,307,823 1,307,823 - - Complete 2006 Flamingo Park - Pool Expansion 670,561 670,561 - - Complete 2002 Flamingo Park - Pool Playground 76,026 680 - 75,346 Ongoing Flamingo Park 4,695,049 4,694,705 133 211 Construction Flamingo Park Baseball Stadium Scoreboard 20,432 20,432 - - Complete 2014 Non-GO Bond Funds - General Fund 2004Complete- - 28,034 28,034 New ice rink, building renovation, parking lot, and landscaping. Proposed GO Band components provide funding necessary to complete Parks Bond Fund renovations New pool, renovate all sports facilities, tot lot, landscape, and signage. Proposed GO Bond components include: perimeter aluminum picket fencing, security lighting, football field renovations, new bleachers, track resuriacing, completion of tennis court improvements, court lighting, new shade pavillion, and a new Irrigation system. Renovation and buffering for compatibility of the Property Maintenance Facility In Flamingo Park is funded separately. 2,500,000 Allison Park Renovations, gateway, and beach access. Project added by community request. Specific components to be further defined 170,000 Bayshore Neighborhood - Scott Rakow Youth Center 150,000 Flamingo Park Oceanfront Neighborhood - Brittany Park General lighting per the Parks Master Plan 10,000 PARKS BEACHES 8 of 1043 Project Name Description Amount Project Name BUDGET EXPEND.ENCUMB.Balance as of 06/30/2017 Project Status Year 1999 GENERAL OBLIGATION BOND PROGRAM - PARKS & BEACHES PROJECTS FUNDED BY PARKS GOB & NON-GO BOND FUNDSORIGINAL G.O. BOND PROGRAM - PARKS & BEACHES Lummus Park Renovate restroom, renovate serpentine sidewalk, new playground equipment, landscape, $2,031,229 & irrigation. Proposed GO Bond components include additional landscaping, and widening of the sidewalks on the east Side of Ocean Drive 1,100,000 Lummus Park 1,121,553 1,121,553 - - Complete 2009 West Avenue -Island View Park Playgrownd suriace, landscape & irrigation. Proposed GO Bond components include security lighting, perimeter aluminum picket fencing, and shade pavillion. 150,000 Island View Park 115,727 115,727 - - Complete 2004 Venetian Islands, Star Islands, Palm Islands, Hibiscus - Palm Island Park Repair existing shade pavillion, new basketball courts, new playground eqwlpment, accessible routes, Proposed GO Bond components include court and security lighting, and refurbishment of tennis courts. 75,000 Palm Island Park 75,608 75,608 - - Complete 2004 Belle Isle Park Improvements Proposed GO Bond funding to provide playground, landscape, irrigation, site furnishings, pedestrian. and lighting Improvements 600,000 Belle Island Park Improvmnts 598,351 598,351 - - Complete 2010 South Pointe Park (Project was funded with South Pointe Capital fund\s)- - - - Complete 2010 Non-GO Bond Funds - various 28,121,082 28,121,082 - - Complete 2010 Collins Park Construct park improvements: walkways, lighting, landscape, amen1ty, etc.1,800,000 Collins Park/Streetscape/Rotunda 1,681,428 1,681,428 - - Complete 2012 Garden Center Renovation Renovations to building and ADA compliance 1,500,000 Garden Center Renovations - Botanical Garden 1,589,634 1,589,634 - - Complete 2012 Beach Planting Middle Beach 143,389 143,389 - - Complete 2004 Non-GO Bond Funds - County Safe Neighborhood Bonds 332,436 332,436 - - Complete 2004 Beach Planting South Beach 118,568 118,568 - - Complete 2003 Non-GO Bond Funds - County Safe Neighborhood Bonds 305,747 305,747 - - Complete 2003 Beach Planting North Beach 143,290 143,290 - - Complete 2004 Non-GO Bond Funds - County Safe Neighborhood Bonds 332,799 332,799 - - Complete 2004 North Beach Recreational Corridor Bicycle and pedestrian facility on beach ROW from 60th Street to 75th Street. To be coordlanted with Allison Park improvements 500,000 N. Beach Recreation Corridor 735,000 735,000 - - Complete 2011 ADA Beach Access System 4,254 4,254 - - Complete 2006 Non-GO Bond Funds - Grants & Donations 343,104 343,104 - - Complete 2014 2,000,000 Improvements at South Pointe Park.South Pointe Park Improvements ADA Beach Access Wheelchair accessible over-dunes, with decked, railed, lookout point. w/ shade trees, and additional parking space, made out of bar grading in the sand -srew anchored below grade with large deck area at seaside with rails 225,000 Plantings for dune system and beaches throughout CityBeach Planting Citywide 1,000,000 PARKS BEACHES 9 of 1044 Project Name Description Amount Project Name BUDGET EXPEND.ENCUMB.Balance as of 06/30/2017 Project Status Year 1999 GENERAL OBLIGATION BOND PROGRAM - PARKS & BEACHES PROJECTS FUNDED BY PARKS GOB & NON-GO BOND FUNDSORIGINAL G.O. BOND PROGRAM - PARKS & BEACHES ADA Improvements Settlement 651,853 651,853 - - Complete 2011 Non-GO Bond Funds - Reallo. Funds Other Cap. Proj.15,243 15,243 - - Complete 2006 Non-GO Bond Funds - Grants & Donations; additional expenditures for ADA renovations have been made throughout city-owned facilities as part of other projects (example restroom renovation would also include ADA compliance) 85,414 85,414 - - Complete 2014 Parks Maintenance Facility 133,287 116,450 5,313 11,524 Pending Future Funding of $1 million Public Works Facility 447,678 164,095 - 283,582 Pending Future Funding of $1.5 million Property Mgmt Facility 3,704,665 3,615,897 82,344 6,424 Substantially Completed 2017 Support Svc Facility-Fire St 2 199,708 199,708 - - Complete 2002 Parks Facilities Roof Repair Plan Provide for comprehensive root surveys of large facilities and roof replacment and repair. This is 80% of the Roof Repair Plan. 10% is incorporated Into the Public Works Facility, and 10% into the Property Maintenance Facility. 700,000 Roof Repr/Repl-City Facilities 576,837 576,837 - - Complete 2012 Shane Watersports Center 1,368 1,368 - 2006 Park View Island 197,838 74,123 51,099 72,616 In progress Polo Park Basketball Courts 73,907 73,907 - - Complete 2016 Polo Park Improvements 49,787 49,787 - - Complete 2016 TOTAL PARKS & BEACHES GO BOND FUNDING:28,060,349 25,486,595 516,112 2,057,641 TOTAL PARKS & BEACHES NON-GO BOND FUNDING:30,895,859 30,008,445 - - TOTAL PARKS & BEACHES FUNDING:516,112 2,057,641 688,221 3,261,974 1,000,000 Projects not identified in Original Resolution Shares: 25% of Property Maintenance Facility renovation ($539.250) which maintains City structures and street property, 22% of Public Works Facility renovation ($696,674) which maintains public rights of way, and 22% of Parks Maintenance Facility renovation ($211 ,343) which maintams landscaping in public rights of way. Property Maintenance Facilty Includes: replacement of 10,000 sq.ft. maintenance and warehouse facility, parking for 40 City vehicles, 40 employee vehicles, ADA compliance. Present facility is unsafe for workers and In need of full restoration. Public Works renovation includes: renovation of 20,000 sq.ft. facility, 5.000 sq.ft. expansion, ADA compliance, access road, environmental remediation, paving, drainage, lighting, parking, and fueling facility for City vehicles. Parks Maintenance renovation includes renovation of building and greenhouse, security lighting, screening landscape, and new employee lot. 1,447,267 Related Maintenance Facilities Parks & Beaches ADA City-Wide Renovations Renovate City-owned facilities to Improve safe access to persons with disabilities TOTAL PARKS & BEACHES BONDS: FUNDS: 374, 377, 383 23,642,267 UN-APPROPRIATED / UNENCUMBERED & LIABILITES TOTAL CURRENTLY UNSPENT PARKS BEACHES 10 of 1045 46 • • 47 • • • • 48 49 • • 50 • 51 • – • – • – 52 53 Identify Potential Projects Size of Bond Program and Propositions Prioritization of Projects Community Outreach Voter Referendum 54 55 To cover annual debt service, offsetting millage rate increase would be necessary 56 Size the bond program and each proposition Identify potential projects Select target date for voter referendum Next Steps 57 58 59 60 DISCUSSION AT COMMITTEE MEETING 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89