2017-30063 Resolution RESOLUTION NO. 2017-30063
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER TO
REJECT ALL PROPOSALS RECEIVED, PURSUANT TO REQUEST FOR QUALIFICATIONS
(RFQ) NO. 2017-201-WG FOR MANAGEMENT AND OPERATION OF ARTISANAL MARKET
AT LUMMUS PARK; AND, IN THE ALTERNATIVE, ACCEPTING THE CITY MANAGER'S
RECOMMENDATION TO WAIVE, BY A 5/7THS VOTE, THE COMPETITIVE BIDDING
REQUIREMENT, FINDING SUCH WAIVER TO BE IN THE BEST INTEREST OF THE CITY,
AND AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH
ATLANTIC STUDIOS, INC., FOR MANAGEMENT AND OPERATION OF ARTISANAL
MARKET AT LUMMUS PARK; AND FURTHER AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE A FINAL AGREEMENT WITH ATLANTIC STUDIOS, INC. UPON
CONCLUSION OF SUCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, On May 12, 2015, Mayor Philip Levine created the Mayor's Ocean Drive
Task Force ("Task Force"); and
WHEREAS, the purpose of the Task Force was to undertake an examination of
conditions on Ocean Drive, from 5th to 15th Streets, and to make recommendations to the Mayor
and City Commission on potential initiatives to enhance the Ocean Drive experience for the
City's visitors and residents; and
WHEREAS, on January 13, 2016, the City of Miami Beach Mayor's Ocean Drive Task
Force issued a report detailing recommendations that would improve Ocean Drive and the
immediately surrounding community; creating a family-friendly, safe environment without
diminishing its commercial energy; enhancing its reputation as one of the world's most iconic
destinations; and thoughtfully highlighting its internationally acclaimed architecture, park, and
beach; and
WHEREAS, of the twenty-nine recommendations, two points focused on arts and
culture, including identifying a concessionaire to implement regular Lummus Park arts and crafts
shows and to partner with community art patrons and institutions to install sculptural art.
WHEREAS, the Commission originally considered the recommendations of the Ocean
Drive Task Force at the Commission's January 13, 2016 meeting; and
WHEREAS, the Commission referred the report to the Land Use and Development
Committee for further vetting; and
WHEREAS, on February 3, 2016 the Land Use and Development Committee members
supported the recommendations of the Task Force, for the activation of Lummus Park; and
WHEREAS, the City Commission considered the recommendations of the Land Use and
Development Committee and discussed the Task Force report and recommendations at its
March 9, 2016 meeting; and
WHEREAS, at the March 9, 2016 City Commission meeting, the Mayor and City
Commission adopted a ten-point plan for Ocean Drive and specifically tasked the Tourism,
Culture and Economic Development to collaborate with the Cultural Arts Council in any
selection of a concessionaire to implement arts and crafts shows in Lummus Park to ensure
authentic, unique items were sold; and
WHEREAS, at the February 17, 2017 Neighborhood/Community Affairs Committee (the
"Committee") meeting, the Committee recommended procurement of the Lummus Park
artisanal market concessionaire through a Request for Qualifications (RFQ); and
WHEREAS, the City Commission approved the Committee's recommendation to issue
the RFQ on June 7, 2017; and
WHEREAS, Request for Qualifications (RFQ) No. 2017-201-WG was released on June
7, 2017, with a proposal due date of August 11, 2017; and
WHEREAS, the Procurement Department issued bid notices to 630 firms utilizing
ww.publicpurchase.com; and
WHEREAS, thirty nine (39) prospective bidders accessed the advertised solicitation; and
WHEREAS, the RFQ resulted in the receipt of statement of qualifications from a single
proposer, Atlantic Studios, Inc.; and
WHEREAS, the proposal from Atlantic Studios, Inc. was deemed non-responsive for
failure to submit a fully executed Appendix E, Revenue Proposal Form; and
WHEREAS, after reviewing the proposal received, the Administration recommends that
the Mayor and City Commission reject all proposals received, pursuant to Request for
Qualifications (RFQ) No. 2017-201-WG, for Management and Operation of Artisanal Market at
Lummus Park; and further recommends, as being in the City's best interest, the waiver of the
formal competitive bidding requirement, to authorize the Administration to enter into negotiations
with Atlantic Studios, Inc., and secure the most favorable agreement for the City in the most
expeditions manner.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager to reject all proposals
received, pursuant to Request for Qualifications (RFQ) No. 2017-201-WG, for Management and
Operation of Artisanal Market at Lummus Park; and in the alternative, accepting the City
Manager's recommendation to waive by 5/7ths vote, the competitive bidding requirement,
finding such waiver to be in the best interest of the City, and authorizing the Administration to
enter into negotiations with Atlantic Studios, Inc., for management and operation of artisanal
market at Lummus Park; and further authorizing the Mayor and City Clerk to execute a final
agreement with Atlantic Studios, Inc. upon conclusion of successful negotiations by the
Administration.
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MIAM BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: October 18, 2017
SUBJECT A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER TO REJECT ALL PROPOSALS RECEIVED, PURSUANT TO
REQUEST FOR QUALIFICATIONS (RFQ) NO. 2017-201-WG FOR MANAGEMENT
AND OPERATION OF ARTISANAL MARKET AT LUMMUS PARK; AND, IN THE
ALTERNATIVE, ACCEPTING THE CITY MANAGER'S RECOMMENDATION TO
WAIVE, BY A 5/7TH VOTE, THE COMPETITIVE BIDDING REQUIREMENT,
FINDING SUCH WAIVER TO BE IN THE BEST INTEREST OF THE CITY, AND
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH
ATLANTIC STUDIOS, INC., FOR MANAGEMENT AND OPERATION OF
ART ISANAL MARKET AT LUMMUS PARK; AND FURTHER AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE A FINAL AGREEMENT UPON
CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
RECOMMENDATION
Approve the Resolution.
ANALYSIS
On May 12, 2015, Mayor Philip Levine created the Mayor's Ocean Drive Task Force. The purpose
of the Task Force was to undertake an examination of conditions on Ocean Drive, from 5th to 15th
Streets, and to make recommendations to the Mayor and City Commission on potential initiatives to
enhance the Ocean Drive experience for the City's visitors and residents.
On January 13, 2016, the City of Miami Beach Mayor's Ocean Drive Task Force issued a report
detailing recommendations that would improve Ocean Drive and the immediately surrounding
community; creating a family-friendly, safe environment without diminishing its commercial energy;
enhancing its reputation as one of the world's most iconic destinations; and thoughtfully highlighting
its internationally acclaimed architecture, park, and beach. Of the twenty-nine recommendations, two
points focused on arts and culture, including identifying a concessionaire to implement regular
Lummus Park arts and crafts shows and to partner with community art patrons and institutions to
install sculptural art.
The Commission originally considered the recommendations of the Ocean Drive Task Force at the
Commission's January 13, 2016 meeting at which time a presentation was made regarding the Task
Force's report. After the presentation, the Commission referred the report to the Land Use and
Development Committee for further vetting.
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The Land Use and Development Committee met on February 3, 2016 in a special meeting to discuss
the Ocean Drive Task Force's report. At this meeting, the Land Use and Development Committee
members supported the recommendations to activate the park and suggested expanding activation to
potentially include music events for families. The Committee returned the item to the City
Commission with a recommendation to approve all of the park activation-related recommendations.
The City Commission received the recommendations of the Land Use and Development Committee
and discussed the Ocean Drive Task Force report at their March 9, 2016 meeting. The Commission
adopted the Plan and specifically tasked Max Sklar, then Director of Tourism, Culture and Economic
Development to collaborate with the Cultural Arts Council in any selection of a concessionaire to
implement arts and crafts shows in the park to ensure authentic, unique items were sold.
Mr. Sklar investigated the potential of hosting regular arts and crafts fairs and public art activations. It
was concluded that the City would need a minimum of $100,000 to initiate these activities. This
amount was submitted during the FY 16-17 budgeting process as a budget enhancement. Due to
limited funding, this budget enhancement was not recommended for funding by the Administration.
The FY 2016/17 Budget was adopted by the City Commission as recommended without funding for
the Lummus Park activation.
Commissioner Arriola included a discussion item regarding activation and programming of Lummus
Park at the October 19, 2016 Commission meeting. After discussion expounding the benefits of arts
activations to area businesses and the public, specifically interactive public art in the park, the
Commission made a duel referral of the item to the Neighborhood/Community Affairs Committee and
to the Cultural Arts Council for further discussion.
Staff from the Tourism, Culture and Economic Development Department held several meetings with
the Ocean Drive Task Force, including with Jonathan Plutzik, Chair, Ocean Drive Task Force on
Tuesday, October 25, 2016. The Ocean Drive Task Force expressed great interest in activating
Lummus Park with large scale, temporary public art installations. There was also great interest in a
producing a curated "artisanal market" that would feature unique, handmade items such as jewelry,
art objects and locally produced crafts.
Following the meeting with the Ocean Drive Task Force, Tourism, Culture and Economic
Development staff began addressing these specific recommendations. At its meeting on December 8,
2016, the Cultural Affairs Council expressed great interest in identifying funding for public art and
cultural programming in Lummus Park, and voted to continue the discussion at the upcoming January
5, 2017 meeting, noting that a strategic, curatorial approach for funding and programming should be
considered.
On December 9, 2016, staff from the Tourism, Culture and Economic Development Department
presented a report to the Neighborhood/Community Affairs Committee Members that outlined
possible activations for Lummus Park, including temporary public art installations, cultural
programming, and an artisanal market. Staff was instructed to seek guidance from the Cultural Arts
Council regarding potential funding and provide the Neighborhood/Community Affairs Committee
Members a follow up report at its February 17, 2017 meeting.
At the February 17, 2017 Neighborhood/Community Affairs Committee, a motion was made for
commission approval on the Lummus Park artisanal market to go out through a Request for
Qualifications (RFQ). The City Commission approved the Neighborhood/Community Affairs
Committee recommendation to issue the RFQ on June 7, 2017.
RFQ PROCESS
The RFQ was released on June 7, 2017, with a proposal due date of August 11, 2017. Three (3)
Page 1184 of 1633
addenda were issued. The Procurement Department issued bid notices to 630 firms utilizing
ww.publicpurchase.com. Thirty nine (39) prospective bidders accessed the advertised solicitation.
The RFQ sought statements of qualification from firms to provide management and operation of
artisanal market at Lummus Park for the City of Miami Beach.
The RFQ resulted in the receipt of statement of qualifications from Atlantic Studios, Inc. However,
the proposal from Atlantic Studios, Inc. was deemed non-responsive for failure to submit a fully
executed Appendix E, Revenue Proposal Form, as required in the RFQ.
CONCLUSION
The City, through the RFQ, attempted to seek competition for the management and operation of an
artisanal market at Lummus Park. Unfortunately, the one proposal received was non-responsive to
the RFQ. Due to the importance of implementing the Lummus Park Artisanal Market in a timely
fashion, I do not believe it is prudent or effective to issue a new RFQ. For this reason, I recommend
pursuing the option to negotiate with the available service provider as quickly as possible.
Therefore, I recommend that the Mayor and City Commission of the City of Miami Beach, Florida,
approve the Resolution to: reject all proposals received, pursuant to Request for Qualifications
(RFQ) No. 2017-201-WG, for Management and Operation of Artisanal Market at Lummus Park; and
authorizing the Administration to enter into negotiations with Atlantic Studios, Inc., to secure the most
favorable agreement for the City in the most expeditions manner, waiving, by a 5/7ths vote, the
competitive bidding requirements, finding such waiver to be in the best interest of the City; and
further authorizing the Mayor and City Clerk to execute an agreement.
KEY INTENDED OUTCOMES SUPPORTED
Enhance Cultural and Recreational Activities
FINANCIAL INFORMATION
The annual cost associated with the management and operation of the artisanal market at Lummus
Park is subject negotiations and the funds availability approved through the City's budgeting
process.
Legislative Trackina
Tourism, Culture, and Economic Development/Procurement
ATTACHMENTS:
Description
Form Approved Reso
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