2017-30066 Resolution RESOLUTION NO. 2017-30066
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE
AND EXECUTE A SUPPLEMENTAL WORK ORDER, UTILIZING THE
COMPETITIVELY BID NATIONAL JOINT POWERS ALLIANCE (NJPA)
COOPERATIVE CONTRACT, WITH METRO EXPRESS INC., FOR THE
CONSTRUCTION OF SECURITY BOLLARDS, TO BE LOCATED ON
ESPANOLA WAY, AT THE CORNERS OF WASHINGTON AVENUE AND
DREXEL AVENUE, IN THE NOT-TO-EXCEED AMOUNT OF $479,000;
FURTHER, AUTHORIZING AN OWNER'S CONTINGENCY IN THE AMOUNT OF
$48,000, FOR A TOTAL PROJECT AMOUNT OF $527,000.
WHEREAS, Espanola Way was created in 1925 as an artist's colony envisioned by
Newton B.T. Roney, to duplicate a miniature Spanish Village; and
WHEREAS, in March of 1986, the City of Miami Beach designated the entire length of
Espanola Way, from Collins Avenue to Jefferson Avenue, as its first Historic Preservation
District; and
WHEREAS, on July 23, 2014, the Mayor and City Commission adopted Resolution No.
2014-28664, approving and authorizing the permanent closure of the 400 Block of Espanola
Way between Washington Avenue and Drexel Avenue to vehicular traffic; and
WHEREAS, after closure of the 400 Block of Espanola Way, the City authorized
improvements to the area, as part of its conversion to a pedestrian mall (the "Project"); and
WHEREAS, on February 29, 2016, the City retained WADE TRIM, Inc. (Consultant), to
provide design services, permitting and cost estimating for the Project; and
WHEREAS, the Project eliminated the existing sidewalks and curbs, and converted the
existing asphalt street to a paver walkway from wall-to-wall of buildings along the Project,
providing ADA accessibility throughout, and further included the replacement of an existing
watermain, water service lines, sanitary sewer system, replacement of the drainage system,
connection of all existing roof drains to the drainage system, replacement of the existing lighting,
modification of the traffic signal at Washington Avenue and landscape and irrigation
enhancements; and
WHEREAS, on June 6, 2017, the pedestrian mall conversion project was completed,
without bollard protection; and
WHEREAS, during the design phase, it was identified that in order to protect the
proposed pedestrian area from unauthorized vehicles with malicious intent, the scope required
the implementation of a protection barrier, not contemplated in the original scope; and
WHEREAS, in accordance with the City Commission's direction to add security bollards
to areas with heavy pedestrian activity, the Administration researched security bollard systems;
and
WHEREAS, the preferred barrier method is a retractable bollard system in combination
with fixed bollards (Anti-Ram Barriers), as specified by the U.S. Department of Defense,
providing the maximum protection of stopping a 15,000 lb. truck, traveling at 50 miles per hour,
with a maximum penetration of 36 inches; and
WHEREAS, on June 16, 2017, representatives from the City of Miami Beach Fire,
Police, Public Works, Capital Improvements and Emergency Management Departments
attended a presentation of the retractable bollard systems at MacDill Air Force Base in Tampa,
in order to see the operation of these bollard systems; and
WHEREAS, after the presentation, the counterweight bollard system was identified as
the most feasible system for the area because it allows for retractable bollards without the need
for a large control box; and
WHEREAS, the system proposed for Espanola Way has three (3) counterweight
retractable bollards in the center, at each end of the street, in order to allow access to
emergency and maintenance vehicles, along with five (5) fixed bollards on Drexel Avenue and
four (4) fixed bollards on Washington Avenue, all at five (5) feet on-center and decorative covers
will be used to enhance the look of the area; and
WHEREAS, the negotiations with the contractor for the security bollards and installation
are ongoing; and
WHEREAS, Staff is requesting the City Commission authorize the City Manager to
approve and execute a supplemental work order in the not-to-exceed amount $479,000 for the
security bollards, and an Owner's Contingency in the amount of$48,000, for a total of$527,000;
and
WHEREAS, the current budget includes funds for furnishing of the security bollards and,
if approved as part of the first Capital Budget Amendment for FY 17/18, additional funds will be
made available for the installation of the security bollards.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City
Commission accept the recommendation of the City Manager and authorize the City Manager to
negotiate and execute a supplemental work order, utilizing the competitively bid National Joint
Powers Alliance (NJPA) cooperative contract, with Metro Express Inc., for the construction of
security bollards, to be located on Espanola Way, at the corners of Washington Avenue and
Drexel Avenue, in the not-to-exceed amount of $479,000; further, authorizing an Owner's
Contingency in the amount of$48,000, for a total Project amount of$527,000.
PASSED and ADOPTED this 07 dayof &lol r , 201 -•.
i,.
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ATTEST: ` "
PHI P P . IIF, MAYOR
/7 .4 I
03c-, t 1 -;�:� �- :,
RAFAEL E. GRANADO, CITY .sy'Ka 4 APPROVED AS TO
": •' �^, FORM&LANGUAGE
`l.c,C ,, ?r, t', &FOR EXECUTION
falegiC'-- b -IL- t1
�. ,\\,),,,,, City Attorney RA,
Date
Date
Resolutions - R7 J
MIAMI B
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: October 18, 2017
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER AND AUTHORIZING THE CITY MANAGER TO APPROVE AND
EXECUTE A SUPPLEMENTAL WORK ORDER WITH METRO EXPRESS INC., IN
THE NOT TO EXCEED AMOUNT OF $479,000 FOR THE CONSTRUCTION OF
SECURITY BOLLARDS, TO BE LOCATED AT WASHINGTON AVENUE AND AT
DREXEL AVENUE AT ESPANOLA WAY PEDESTRIAN MALL; UTILIZING THE
COMPETITIVELY BID NATIONAL JOINT POWERS ALLIANCE (NJPA)
COOPERATIVE CONTRACT; ALSO INCLUDING AN OWNER'S CONTINGENCY
IN THE AMOUNT OF $48,000 FOR A TOTAL OF $527,000; WITH PREVIOUSLY
APPROPRIATED FUNDING AND ADDITIONAL FUNDING REQUEST SUBJECT
TO THE FIRST AMENDMENT TO THE FY 17/18 CAPITAL BUDGET.
RECOMMENDATION
The Administration recommends adopting the Resolution.
ANALYSIS
Espanola Way was created in 1925 as an artist's colony envisioned by Newton B.T. Roney, to
duplicate a miniature Spanish Village. In March of 1986, the City of Miami Beach designated the
entire length of Espanola Way, from Collins Avenue to Jefferson Avenue, as its first Historic
Preservation District.
On July 23, 2014, the Mayor and City Commission adopted Resolution No. 2014-28664 approving
and authorizing the permanent closure of the 400 Block of Espanola Way between Washington
Avenue and Drexel Avenue to vehicular traffic. After closure of the 400 Block, City Administration
decided to improve the area and convert it to a pedestrian mall.
On February 29, 2016, the City retained WADE TRIM, Inc. (Consultant), to provide design services,
permitting and cost estimating.
On April 12, 2016, the Historic Preservation Board (HPB) approved a Certificate of Appropriateness
for Espanola Way between Washington Avenue and Drexel Avenue (Phase I); a portion of Espanola
Way between Drexel Avenue and Euclid Avenue and a portion of Drexel Avenue adjacent to the
intersection with Espanola Way.
On June 6, 2017, the conversion project was completed without the bollard protection. This
conversion eliminated the existing sidewalks and curbs and converted the existing asphalt street to a
Page 1213 of 1633
paver walkway from wall to wall of buildings on the property, providing ADA accessibility throughout.
The project also included the replacement of existing watermain, water service lines, sanitary sewer
system, replacement of the drainage system, connection of all existing roof drains to the drainage
system, replacement of the existing lighting, modification of the traffic signal at Washington Avenue
and landscape and irrigation enhancements.
During the design phase, it was identified that in order to protect the proposed pedestrian area from
unauthorized vehicles with malicious intent, the scope required the implementation of a protection
barrier, not contemplated in the original scope. In accordance with the City Commission's direction to
add security bollards to areas with heavy pedestrian activity, security bollards were researched by
Staff. The preferred barrier method is a retractable bollard system in combination with fixed bollards
(Anti-Ram Barriers), as specified by the U.S. Department of Defense, providing the maximum
protection of stopping a 15,000 lb. truck, traveling at 50 miles per hour, with a maximum penetration
of 36 inches.
On June 16, 2017, representatives from the City of Miami Beach Fire, Police, Public Works, Capital
Improvements and Emergency Management Departments attended a presentation of the retractable
bollard systems at MacDill Air Force Base in Tampa, in order to see the operation of these bollard
systems. After the presentation, the counterweight bollard system was identified as the most feasible
system for the area because it allows for retractable bollards without the need for a large control box.
The system has three (3) counterweight retractable bollards in the center, at each end of the street,
in order to allow access to emergency and maintenance vehicles along with five (5) fixed bollards on
Drexel Avenue and four (4) fixed bollards on Washington Avenue, all at five (5) feet on-center. Also,
decorative covers will be used to enhance the look of the area.
The negotiations with the contractor for the security bollards and installation are ongoing. Staff is
requesting the City Commission authorize the City Manager to approve and execute a supplemental
work order in the not-to-exceed amount $479,000 and an owner's contingency in the amount of
$48,000, for a total of$527,000.
The current budget includes funds for furnishing of the security bollards. Through the approval of the
first Capital Budget Amendment, additional funds are being requested, necessary for the installation
of the security bollards.
CONCLUSION
The Administration recommends adopting the Resolution.
Amount 1 $371,000 Account 1 305-0820-069357-00-410-522-00-00-00-
28580- SB Quality of Life Resort Tax Fund
Amount 2 $56,000 Account 2 302-0820-069357-26-410-000-00-00-00-
28580- Pay as You Go
Amount 3 $100,000 Account 3 Subject to First Amendment to FY 17/18
Capital Budget
Total $527,000
Legislative Tracking
Capital Improvement Projects
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ATTACHMENTS:
Description
D Resolution
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