2017-30034 Resolution RESOLUTION NO. 2017-30034
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN RECOMMENDATION
OF THE CITY MANAGER (AS FURTHER SET FORTH IN THE CITY
COMMISSION MEMORANDUM ACCOMPANYING THIS RESOLUTION), AND
WAIVING, BY 5/7THS VOTE, THE FORMAL COMPETITIVE BIDDING
REQUIREMENT, FINDING SUCH WAIVER TO BE IN THE CITY'S BEST
INTEREST; AND, WITH RESPECT TO THE PROCUREMENT OF
EMERGENCY MEDICAL TRANSPORT BILLING AND COLLECTIONS
SERVICES, AUTHORIZING THE ADMINISTRATION TO ENTER INTO
SIMULTANEOUS NEGOTIATIONS WITH ADVANCED DATA PROCESSING,
INC., A SUBSIDIARY OF INTERMEDIX CORPORATION, AND PST
SERVICES, INC., A SUBSIDIARY OF MCKESSON CORPORATION,
RESPECTIVELY; AND FURTHER PROVIDING THAT FOLLOWING THE
CONCLUSION OF NEGOTIATIONS BY THE ADMINISTRATION, THE FINAL
SELECTION OF THE VENDOR AND AWARD OF THE CONTRACT SHALL BE
SUBJECT TO THE PRIOR APPROVAL OF THE MAYOR AND CITY
COMMISSION.
WHEREAS, on January 11, 2017 the Mayor and City Commission approved the
issuance of Request for Proposals (RFP) No. 2017-002-JC, for Emergency Medical Transport
Billing and Collection Services; and
WHEREAS, although the Evaluation Committee for the above-referenced RFP ranked
PST Services, Inc., a subsidiary of McKesson Corporation ("PST Services"), and Advanced
Data Processing, Inc., a subsidiary of Intermedix Corporation ("ADP"), as the two top-ranked
proposers, on July 26, 2017, the Mayor and City Commission rejected all proposals received,
pursuant to Request for Proposals No. 2017-002-JC (the RFP), Emergency Medical Transport
Billing and Collection Services; and
WHEREAS, the Mayor and City Commission authorized the City Manager to negotiate
and approve the terms of a month-to-month agreement with ADP, commencing on September
16, 2017, for a term not to exceed one (1) year, for the continuation of current services, or until
such time as a new agreement is executed, whichever occurs first; and
WHEREAS, as more fully set forth in the City Commission Memorandum accompanying
this Resolution, the City Manager has recommended, as being in the City's best interest, the
waiver of the formal competitive bidding requirements with respect to the procurement of
emergency medical transport billing and collections services, and recommends that the City
Commission authorize the Administration to enter into simultaneous negotiations with PST
Services and ADP, based on each firm's industry experience, including strong Florida public
sector agency experience, and each firm's local access to a dedicated team of Florida-based
account representatives; and
WHEREAS, at the conclusion of the simultaneous negotiations by the Administration,
the final selection of the vendor, and award of the contract, shall be subject to the prior approval
of the Mayor and City Commission.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the written recommendation of the City Manager (as further set forth
in the City Commission memorandum accompanying this resolution), and waive, by 5/7ths vote,
the formal competitive bidding requirement, finding such waiver to be in the City's best interest;
and, with respect to the procurement of emergency medical transport billing and collections
services, authorize the Administration to enter into simultaneous negotiations with Advanced
Data Processing, Inc., a subsidiary of Intermedix Corporation, and PST Services, Inc., a
subsidiary of McKesson Corporation, respectively; and further provide that following the
conclusion of negotiations by the Administration, the final selection of the vendor and award of
the contract shall be subject to the prior approval of the Mayor/ and City Commission.
PASSED AND ADOPTED this IP day of a/46e/ 2017.
ATTEST:
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MAMI BE CH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: October 18, 2017
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN RECOMMENDATION OF
THE CITY MANAGER (AS FURTHER SET FORTH IN THE CITY COMMISSION
MEMORANDUM ACCOMPANYING THIS RESOLUTION), AND WAIVING, BY
5/7THS VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT, FINDING
SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST; AND, WITH RESPECT
TO THE PROCUREMENT OF EMERGENCY MEDICAL TRANSPORT BILLING
AND COLLECTIONS SERVICES, AUTHORIZING THE ADMINISTRATION TO
ENTER INTO SIMULTANEOUS NEGOTIATIONS WITH ADVANCED DATA
PROCESSING, INC., A SUBSIDIARY OF INTERMEDIX CORPORATION, AND PST
SERVICES, INC., A SUBSIDIARY OF MCKESSON CORPORATION,
RESPECTIVELY; AND FURTHER PROVIDING THAT FOLLOWING THE
CONCLUSION OF NEGOTIATIONS BY THE ADMINISTRATION, THE FINAL
SELECTION OF THE VENDOR AND AWARD OF THE CONTRACT SHALL BE
SUBJECT TO THE PRIOR APPROVAL OF THE MAYOR AND CITY COMMISSION.
RECOMMENDATION
Approve the Resolution.
ANALYSIS
Emergency medical transport billing and collection services are essential to the Administration's
ability to provide the City's residents and visitors with comprehensive medical transport services, and
with efficient, reliable billing and collection services thereafter. On January 11, 2017 the Mayor and
City Commission approved the issuance of Request for Proposals (RFP) No. 2017-002-JC, for
Emergency Medical Transport Billing and Collection Services. Subsequently, the Evaluation
Committee convened, pursuant to the RFP, ranking PST Services, Inc., a subsidiary of McKesson
Corporation ("PST Services"), and Advanced Data Processing, Inc., a subsidiary of Intermedix
Corporation ("ADP"), as the two top-ranked proposers. On July 26, 2017, the Mayor and City
Commission approved Resolution No. 2017-29914, rejecting all proposals received, pursuant to the
RFP, and simultaneously approved negotiating a month-to-month agreement, not to exceed one (1)
year, with ADP, for the continuation of current services.
The Administration was authorized, by way of Resolution No. 2017-29914, to refine the technical
specifications, software requirements, and contract terms and conditions, in order to ensure the City's
Fire Department obtains the most advantageous billing and collection services, and system
implementation, without negatively impacting current or future patient care reporting, data analytics or
revenue collections. Considering the time-sensitive and critical nature of the City's emergency
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medical billing and collection services, it is not in the City's best interest to re-bid the RFP. Instead,
given the substantial market proficiency of both ADP and PST Services, who together represent over
seventy (70) Florida public sector agencies, with over fifty (50) years of billing and collections
industry experience, and combined with each firm's evaluation committee ranking, it is in the City's
best interest to waive the competitive bidding requirement and enter into simultaneous negotiations
with ADP and PST Services.
CONCLUSION
in evaluating the immediate needs of the City's Fire Department, I find it being in the City's best
interest, the waiver of the formal competitive bidding requirements with respect to the procurement of
emergency medical transport billing and collections services, and recommends that the City
Commission authorize the Administration to enter into simultaneous negotiations with PST Services
and ADP, based on each firm's industry experience, including strong Florida public sector agency
experience, and each firm's local access to a dedicated team of Florida-based account
representatives; and
Therefore, the City Manager recommends that the Mayor and City Commission waive, by 5/7ths
vote, the formal competitive bidding requirement, finding such waiver to be in the City's best interest;
and, with respect to the procurement of emergency medical transport billing and collections services,
authorize the Administration to enter into simultaneous negotiations with Advanced Data Processing,
Inc., a subsidiary of Intermedix Corporation, and PST Services, Inc., a subsidiary of McKesson
Corporation, respectively; and further provide that following the conclusion of negotiations by the
Administration, the final selection of the vendor and award of the contract shall be subject to the prior
approval of the Mayor and City Commission.
KEY INTENDED OUTCOMES SUPPORTED
Enhance Public Safety and Emergency Preparedness
FINANCIAL INFORMATION
Grant funding will not be utilized for this project.
Legislative Tracking
Fire/Procurement
ATTACHMENTS:
Description
ID Resolution
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