2017-30038 Resolution RESOLUTION NO. 2017-30038
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
WRITTEN RECOMMENDATION OF THE CITY MANAGER AND
WAIVE, BY 5/7THS VOTE, THE FORMAL COMPETITIVE
BIDDING REQUIREMENTS, FINDING SUCH WAIVER TO BE IN
THE CITY'S BEST INTEREST, AND AUTHORIZING THE
PURCHASE OF ENVIRONMENTAL SYSTEMS RESEARCH
INSTITUTE (ESRI) SOFTWARE, MAINTENANCE, AND
SERVICES, WHICH SOFTWARE WOULD STANDARDIZE THE
CITY'S GEOGRAPHIC INFORMATION SYSTEMS (GIS)
SOFTWARE FOR ALL DEPARTMENTS.
WHEREAS, the City's Geographic information System (GIS) is a critical element
in various departments throughout the City providing mapping, analysis and reporting
solutions; and
WHEREAS, many programs utilized by the City Administration to complete
important governmental tasks rely on accurate GIS services, including the following
programs: Cityworks Asset Management System, New World Computer Aided Dispatch
system, Energov Permitting System, Munis Financial System, and Geocortex Mapping
System; and
WHEREAS, in 2007, the Mayor and City Commission adopted Resolution No.
2007-26486, which approved the purchase of a "site" software license for GIS services
from Environmental Systems Research Institute (ESRI), which GIS software supports
multiple applications for the City Administration; and
WHEREAS, the GIS Division of the Public Works Department currently operates
and maintains seven (7) servers running ESRI GIS software, which software supports
twenty (20) departments and two hundred (200) users throughout the City; and
WHEREAS, the ESRI brand is the global market leader in GIS with over a million
users in 200 countries and provides support, expertise, and is used by many different
municipalities including Miami-Dade county; and
WHEREAS, maintaining the ESRI software and standardizing the GIS services
would eliminate the hardships of switching providers which would require staff training
of different software and integration in the various other software programs utilized by
the City
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and the
City Commission hereby accept the written recommendation of the City Manager and
waive, by 5/7ths vote, the formal competitive bidding requirements, finding such waiver
to be in the City's best interest; and authorizing the purchase of Environmental Systems
Research Institute (ESRI) software, maintenance, and services, which software would
standardize the City's geographic information systems (GIS) software for all
departments.
PASSED and ADOPTED this /g day of Oci bi✓ 2017
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COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: October 18, 2017
SUBJECT A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN RECOMMENDATION OF
THE CITY MANAGER AND WAIVE, BY 5/7TH VOTE, THE FORMAL
COMPETITIVE BIDDING REQUIREMENTS, FINDING SUCH WAIVER TO BE IN
THE CITY'S BEST INTEREST, AND AUTHORIZING THE PURCHASE OF
ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE (ESRI) SOFTWARE,
MAINTENANCE, AND SERVICES, WHICH SOFTWARE WOULD STANDARDIZE
THE CITY'S GEOGRAPHIC INFORMATION SYSTEMS (GIS) SOFTWARE FOR
ALL DEPARTMENTS.
RECOMMENDATION
Approve the Resolution.
ANALYSIS
The City's Geographic information System (GIS) is a critical element in various departments
throughout the City. Many programs rely on GIS including Cityworks Asset Management System,
New World Computer Aided Dispatch system, Energov Permitting System, Munis Financial System,
Geocortex Mapping System, and more. In addition, GIS provides mapping, analysis and reporting
solutions for all City departments including:
• The Police Department's Crime Analysis Division's ArcGIS Online Portal.
•Automated processes for updating Miami-Dade County Property Appraiser parcel data.
• Support services for the City's Emergency Operations Center.
• Mapping support services for the Mayor's Blue Ribbon Panel on Sea Level Rise.
• Provides consultants and contractors working outside the City's computer network access to view
live storm water and sanitary GIS data in AutoCAD.
In 2007, the Mayor and City Commission adopted Resolution No. 2007-26486, which approved the
purchase of a "site" software license for GIS services from Environmental Systems Research
Institute (ESRI), which GIS software supports multiple applications for the Administration.
The GIS Division of the Public Works Department currently operates and maintains seven (7)
servers running ESRI GIS software. These GIS servers currently support twenty (20) departments
and two hundred (200) users throughout the City, with more departments and users forecast to come
online in the coming months.
The ESRI brand is the global market leader in GIS with over a million users in 200 countries and
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provides support, expertise, and the highest quality products available in GIS. Similarly, the ESRI
brand has an understanding of the industry, long term experience, strong technical competencies,
and continuous innovation which allows them to provide outstanding service and support.
Throughout the industry the ESRI brand of GIS is considered the leader in GIS and is used by many
different municipalities in and including Miami-Dade County.
Maintaining the ESRI software and standardizing the GIS services would eliminate the hardships of
switching providers which would require staff training of different software and integration in the
various other software programs utilized by the City.
As a result of the aforementioned, the Administration recommends that the City standardize on ESRI
GIS Software.
The purpose of this item is to waive the competitive bidding requirements of the City and establish a
standard for ESRI GIS brand software so that future GIS software, maintenance, services and
related items can be sourced from the one standard brand as applicable to the intended use.
CONCLUSION
Based on the foregoing, the City Manager recommends that the Mayor and City Commission
approve this resolution to waive, by a 5/7ths vote, the formal competitive bidding requirements,
finding such a waiver to be in the City's best interest, and authorize the Administration to purchase
ESRI software, maintenance, services and related items for future GIS needs through ESRI for
purposes of standardizing GIS software Citywide.
Legislative Tracking
Public Works/Procurement
Sponsor
Commissioner Joy Malakoff
ATTACHMENTS:
Description
o Form approved RESO
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