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2017-30046 Resolution RESOLUTION NO. 2017-30046 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT AGREEMENT, SUBSTANTIALLY IN THE FORM ATTACHED TO THIS RESOLUTION, BETWEEN THE CITY AND THE MIAMI BEACH WATERSPORTS CENTER INC., IN THE TOTAL AMOUNT NOT TO EXCEED $85,000.00, TO SUPPORT THE PARA-ROWING PROGRAM AT RONALD W. SHANE CENTER. WHEREAS, Miami Beach Watersports Center Inc., a not-for-profit Florida corporation, has a long term ground lease with the City for the property located at 6500 Indian Creek Drive (The Ronald W, Shane Center, "the Center"); and WHEREAS, Miami Beach Watersports Center Inc. operates the Miami Beach Rowing Club, a premier rowing club which has recently undertaken a para-rowing program ("the Program")for rowers with a disability; and WHEREAS, the Program has grown in popularity and needs financial assistance to expand, with the cost to operate the expanded Program estimated at$150,600 annually; and WHEREAS, as part of the Parks and Recreation Department's FY 17/18 Current Service Level Budget, $85,000.00 has been earmarked to partially fund the Program at the Center; and WHEREAS, the Administration recommends executing a Grant Agreement with Miami Beach Watersports Center, providing that the City will reimburse Miami Beach Watersports Center for the purchase of adaptive equipment necessary to support the expansion of the Program as described in Exhibit"A"; and WHEREAS, pursuant to the Grant Agreement, Miami Beach Watersports Center shall provide priority in the Program to Miami Beach Residents and U.S. Military Service Members; and WHEREAS, the Grant Agreement will require the Miami Beach Watersports Center's to provide a report on the number of participants trained, how the funds were spent and the Program's accomplishments in relationship to the funds provided by the City; and WHEREAS, the Administration recommends that the Mayor and City Commission approve and authorize the City Manager to execute a Grant Agreement, substantially in the form attached as Exhibit "B" hereto. NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve and authorize the City Manager to execute a Grant Agreement, substantially in the form attached to this Resolution, between the City and Miami Beach Watersports Center Inc., in the total amount not to exceed $85,000.000, to support the para-rowing program at Ronald W. Shane Center. PASSED and ADOPTED this 18th day of October, 2017. ATTEST: � ►ZS` r, �� r, ' \` Rte, ,r '" OR � � 4-;-„ .,��,�G7r`(,PHILIP;kEV,NVE, ,� c43C; J ) 7 �� '' RAF L E. GRANADO, CITY � � +r�� ���\-"�/� APPROVE AS TO *T:: 1 -------\- : / , FORM & LA a .� : �� v�t,P��� = ' &FOR EXECUTION gkacv C--- I b- cl - ` 1 R • . . /. City Attorney Dote t,,r! " ��" IvT' Resolutions - C7 S MIAMI BECH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: October 18, 2017 SUBJECT A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT AGREEMENT, SUBSTANTIALLY IN THE FORM ATTACHED TO THIS RESOLUTION, BETWEEN THE CITY AND THE MIAMI BEACH WATERSPORTS CENTER INC., IN THE TOTAL AMOUNT NOT TO EXCEED $85,000.00, TO SUPPORT THE PARA-ROWING PROGRAM AT RONALD W. SHANE CENTER. RECOMMENDATION Administration respectfully requests approving and authorizing the City Manager to execute a Grant Agreement between the City and the Miami Beach Watersports Center Inc., for a total sum not to exceed $85,000.00, to support the para-rowing program at the Ronald W. Shane Center. ANALYSIS The Miami Beach Watersports Center Inc. ("MB Watersports") is a Florida not-for-profit organization that runs a premier rowing club with over 250 members, mostly Miami Beach residents. They offer a para-rowing program, which teaches people with disabilities how to row and provides a training facility for competitive para-rowers. MB Watersports has been designated as the Paralympic Sport Club by the US Olympic Committee and has already qualified two members to the national para-rowing team. The program has grown in popularity and needs financial assistance to expand. The annual cost to run the program is estimated at$150,600 annually. During the City's FY 15/16 budget process, a Budget Enhancement Request of $85,000.00 for 2015-2016 was granted to partially fund the para-rowing program at the Ronald W. Shane Center.A Grant Agreement was executed for the past two years and MB Watersports has purchased adaptive equipment to support the para-rowing program. They have worked with the Parks and Recreation Department on providing proof of purchase and payment,and continue to be reimbursed accordingly. MB Watersports is grateful for the City's continuous support and accomplished the following in FY 16/17 because of the City's support: • March 2016-Won U.S.Trials in the Trunk/Arms Mixed 2x o The athletes raced in a boat that was purchased using funds from the City of Miami Beach Grant Agreement • May 2016—Competed for Team USA at the Final Paralympic Qualification Regatta in Gavirate, Italy o This was the final opportunity to qualify for the 2016 Rio Paralympics. The athletes trained at the Miami Beach Rowing Club in equipment purchased using funds from the City of Miami Beach Grant Agreement • September 2016—Finished 10th at the 2016 Rio Paralympics o The athletes trained at the Miami Beach Rowing Club in equipment purchased using funds from the City of Miami Beach Grant Agreement Page 408 of 1633 • October 2016—Won a Gold Medal at the Head of Charles Regatta in Boston MA o This is the largest and most prestigious regatta in the world. In the last few years they have added para events. Both the boat and the oars were purchased with the funds from the City of Miami Beach Grant Agreement. • March 2017—Provided equipment for an International Para Rowing Camp in Sarasota, FL o In this camp, they trained para athletes from counties such as Mexico, Trinidad & Tobago and The Grenadines. Miami Beach Rowing Club was the largest equipment provider for this camp. All equipment that was taken and used was purchased with the funds from the City of Miami Beach Grant Agreement. • Held monthly outreach events at both Jackson Memorial Hospital's and the Miami VA Hospital's Spinal Cord Injury Rehab Unit o Ergometer and fixed seats, purchased through the Grant Agreement, were used to the rehab units to expose patients to some different athletic opportunities. Funding is included as part of the Parks and Recreation Department's Current Service Level Budget for FY 17/18. Administration recommends entering into a third Grant Agreement with MB Watersports for $85,000.00. The Grant Agreement will mirror the same requirements as in past agreements, which requires the grantee to provide a report on the number of participants trained, how the funds were spent and the program's accomplishments in relationship to the funds provided by the City. Priority shall be given to Miami Beach Residents and U.S. Military Service Members. MB Watersports proposes to use the grant funds to purchase the equipment outlined in Exhibit A. Amount 1 $85,000.00 Account 1 011-0950-000312 Line# 19 Total $85,000.00 Legislative Tracking Parks and Recreation ATTACHMENTS: Description o Resolution o Attachment Page 409 of 1633 Grant Agreement between the City of Miami Beach, Florida and Miami Beach Watersports Center Inc. ("MB Watersports" or "Grantee") to support the para-rowing program ("Program") for rowers with a disability at the Ronald Shane Center ("Center") located at 6500 Indian Creek Drive This Grant Agreement is entered into this day of , 2017, between the City of Miami Beach, Florida (the "City") and Grantee, as defined herein. Article 1/Grant Description 1. Grantee: Miami Beach Watersports Center Inc. Grant Contact: Elaine Roden, Executive Director Address: 6500 Indian Creek Drive City, State, Zip: Miami Beach, Florida 33141 Phone, fax, e-mail : 305.861.8876, 305.861.8441, elainerowmiamibeach.com 2. Grant amount: $85,000.00 3. Project Description: See Exhibit 1 hereto 4. Grant Project Budget: See Exhibit 2 hereto 5. Expenditure deadline: September 30, 2018 6. Project completion date: September 30, 2018 7. Final Report deadline: Must be postmarked or delivered no later than 15 days after Project completion date. THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK. Page 1 of 9 Page 411 of 1633 IN WITNESS WHEREOF, the parties hereto have executed this Agreement this day of , 2017. Philip Levine, Mayor Signature Attest: STATE OF FLORIDA, COUNTY OF MIAMI-DADE Rafael Granado, City Clerk The foregoing instrument was acknowledged before me this day of 2016, (Grantee's Corporate Seal Here) by Elaine Roden, as Executive Director of Miami Beach Watersports Center, Inc., a not-for-profit corporation. He/She is personally known to me or has produced as identification. GRANTEE: Miami Beach Watersports Center, Inc. Federal ID#: 65-0592531 Signature of Notary Public BY: Elaine Roden, Executive Director Notary Name: (City Attorney Approval Here) APPROVED AS TO Notary Public, State of Florida FORM&LANGUAGE &FOR EXECUTION My Commission l ; ...- 0 - 1 - V-). Expires: City Attorney Date Pa6ac 2 of 9633 OT eA©aVOAg9A BOALIOV1AJ Mf3OO tAOITUO3XEI AOS.15 • vamoilmtio . Page 413 of 1633 , Article Il/General Conditions 1. Parties: The parties • this Agreement are the Grantee listed in Article I, and the City of Miami Beach, a municipal corporation organi ed under the laws of the State of Florida (the "City"). The City has delegated the responsibility of administering this Grant to the City Manager or his authorized designee, who will be the Director of the Parks and Recreation itepartment. 2. Proiect Description: he Grantee may only use the Grant for the purposes that are specifically described in the Project Description, a '=ched hereto as Exhibit 1. All of the Grantee's expenditures shall be subject to the terms of this Agreement, as -pecified in the itemized Grant Award Budget, attached hereto as Exhibit 2. Line item changes to said Budget-hall not exceed ten percent(10%)per category, and shall, in no event, exceed the total amount of Grant funds. otwithstanding the preceding sentence, amendments to the Grant Project Budget in Exhibit 2 shall not be per itted without the prior written consent of the City Manager or his designee. Said requests shall be made in writing, detailing and justifying the need for such changes. 3. Reports: This Gra t has been awarded with the understanding that the activities and services contemplated in the describ d Project will mutually contribute to the enhancement of services available to City residents, businesses, and isitors. To demonstrate that the Grant is fulfilling, or has fulfilled, its purpose, the Grantee must supply the Ci Manager with a written Final Report documenting that the Grantee has fulfilled all requirements set forth in this greement. This report must be received by the City within 15 days of the Project's completion date. (Grantees ompleting their Project by the end of the Fiscal Year, or September 30, 2017, must submit their final reports no ter than October 15th of that year). New Grant awards will not be released to the Grantee until all Final Reports for previously awarded grants are received. The City may withhold any future payments of the Grant, or t e award of any subsequent Grant, if it has not received all reports required to be submitted by Grantee, or if -uch reports do not meet the City's reporting requirements. Any reports may be disseminated by the City wit out the prior written consent of the Grantee. Notwithstanding the preceding, and as a condition of disbursement of the Grant funds, the City Manager or his designee may require Grantee to submit an interim written report, det-iling Grantee's compliance at the time of a partial reimbursement request. 4. Amount of Grant a d Pa ment Schedule: The total amount of the Grant is specified in Article 1-2 (subject to the restrictions s-t forth herein). In awarding this Grant, the City assumes no obligation to provide financial support of any typ- whatsoever in excess of the total Grant amount. Cost overruns are the sole responsibility of the Grante-. Grant Funds will only be remitted to the Grantee once the Mayor and City Commission have approved he Grant award, and once all parties have executed this Agreement. At the time of a request for reimbursemen , in addition to submitting a report, as described in the preceding paragraph 3, Grantee shall submit a bill fo the Grant sums being requested, along with corresponding evidence of expenses and payments incurred in connection with the Project, such as payroll records, invoices, credit card receipts, canceled checks, etc. Invokes incurred prior to the fiscal year are not reimbursable and invoices incurred after the end of the fiscal year -re not reimbursable, unless previously approved by the City. Any request for reimbursement of Grant fun's (including the bill, requisite report and corresponding evidence of expenses and payments), which is not rece ved before October 6, 2018, shall be forfeited. 5. No guarantee of fut re funding: The Grantee acknowledges that the receipt of this Grant does not imply a commitment on behalf of t a City to continue or provide funding beyond the terms specified in this Agreement. 6. Pro.ram Monitoring nd Evaluation: The City Manager or the City Manager's designee may monitor and conduct an evaluation of th Project funded by this Grant, which may include, without limitation, visits by City representatives to observe t e Project, or Grantee's programs, procedures, and operations, or to discuss the Grantee's programs with G -.ntee's personnel. The City Manager or the City Manager's designee may also request, and Grantee agre-s to submit, additional documentation or written reports, prior to the Project completion date, evidencing rantee's progress on the Project. 7. Bank Accounts and :ondin': Grantee shall maintain all monies received pursuant to this Agreement in an account with a bank or sa ings and loan association that is located in Miami-Dade County. The Grantee shall provide the City with the na e of the bank or savings and loan association, as well as the name and title of all individuals authorized to with•raw or write checks on Grant Funds. Page9le4 81?633 8. Accountin• and Financial Review: Any activities funded by this Grant must take place during the City's fiscal year for which the Gra t is approved (October 1 - September 30). The Grantee shall keep accurate and complete books and record of all receipts and expenditures of Grant Funds, in accordance with reasonable accounting standards, and s all retain such books and records for at least four(4) years after completion of the Project. These books and r-cords, as well as all documents pertaining to payments received and made in conjunction with this Grant, i cluding, without limitation, vouchers, bills, invoices, receipts, and canceled checks, shall be dated within the fisc-1 year for which they are approved and retained in Miami-Dade County in a secure place and in an orderly fashi•n by the Grantee for at least two (2) years after the Expenditure Deadline specified in Article 1-5. At the request •f the City, Grantee shall provide the City (and/or its designated representatives) reasonable access to its file-, records and personnel during regular business hours for the purpose of making financial audits, evaluations •r verifications, program evaluations, or other verifications concerning this Grant, as the City deems necessary. 'urthermore, the City may, at its expense, audit or have audited, all the financial records of the Grantee, whet er or not purported to be related to this Grant. 9. Publicity and Credits The Grantee must include the City of Miami Beach logo and the following credit line in all publications (where appropriate) that are related to this Grant: "This Project is funded in whole or in part by a grant from the Cin of Miami Beach." Grantee's failure to comply with this paragraph may preclude future grant funding from the City, in the same manner as if Grantee defaulted under this Agreement, pursuant to Article 11-13. 10. Liability and ndemnification: Grantee shall indemnify and hold harmless the City and its officers, employees, agents, and con:actors, from and against any and all actions (whether at law or in equity), claims, liabilities, losses, expenses, •r damages, including, without limitation, attorneys' fees and costs of defense, for personal, economic, or bodi y injury, wrongful death, or loss of or damage to property, which the City or its officers, employees, agents -nd contractors may incur as a result of claims, demands, suits, causes of action or proceedings of any kind or n-ture arising out of, relating to, or resulting from the performance of this Agreement by the Grantee or its officers, employees, agents, servants, partners, principals or contractors. Grantee shall pay all claims and losses in conn-ction therewith and shall investigate and defend all claims, suits, or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fe-s which may issue thereon. Grantee expressly understands and agrees that any insurance protection require• by this Agreement, or otherwise provided, shall in no way limit its obligation, as set forth herein, to indemnify, ho d harmless, and defend the City or its officers, employees, agents, and contractors as herein provided. If the Grantee is a go ernment entity, this indemnification shall only be to the extent and within the limitations of Section 768.2, Florida Statutes, subject to the provisions of that Statute whereby the Grantee entity shall not be held liable to pay a personal injury or property damage claim or judgment by any one person which exceeds the sum of$'00,000, or any claim or judgment or portions thereof, which, when totaled with all other claims or judgments p-id by the government entity arising out of the same incident or occurrence, exceed the sum of$300,000 from a y and all personal injury or property damage claims, liabilities, losses or causes of action which may arise as a -suit of the negligence of the Grantee entity. 11. Assignment: The G antee shall not be permitted to assign this Grant to any other party. Any purported assignment will be void, and hall be treated as an event of default pursuant to Article 11-13. 12. Corn•liance with L-ws: The Grantee agrees to abide by and be governed by all applicable Federal, State, County and City laws, including but not limited to Miami-Dade County's Conflict of Interest and Code of Ethics Ordinance, as amen.'ed, which is incorporated herein by reference as if fully set forth herein, and Chapter 2, Article VII of the iami Beach City Code, as amended, which is incorporated herein by reference as if fully set forth herein. 13. Default/Termination Provisions: In the event the Grantee shall fail to comply with any of the provisions of this Agreement, the City gay terminate this Agreement and withhold or cancel all or any unpaid installments of the Grant, after giving five (5) calendar days written notice to the Grantee, and the City shall have no further obligation to the Grantee u der this Agreement. Further, in the event of termination, the Grantee shall be required to immediately repa to the City all portions of the Grant which have been received by the Grantee, as of the date that the written d and is received. Pageg4e15 of?633 Any uncommitted Gr nt funds which remain in the possession or under the control of the Grantee as of the date of the Expenditure eadline specified in Article 1-5 must be returned to the City within fifteen (15)days after the Expenditure Deadlin . If such funds have been committed but not expended, the Grantee must request in writing from the City Man ger an extension of the Expenditure Deadline which, if approved, shall be for a period not to exceed one(1) ear. Grant funds which ar- to be repaid to the City pursuant to this Section are to be repaid upon demand by delivering to the City Manag-r a certified check for the total amount due, payable to the City of Miami Beach, Florida. These provisions sh-Il not waive or preclude the City from pursuing any other remedies that may be available to it under the law. Notwithstanding the •rovisions of this Section, and without regard to whether City has exercised the Default provisions thereof, th- City reserves the right, at its sole and absolute discretion, to discontinue funding of the Grant if it is not satisfi-d with the progress of the Project or the content of any required written report. In the event of discontinuation if the Grant or at the close of the Project, any unexpended Grant Funds shall be immediately returned to the ( ity, except where the City Manager has agreed in writing to alternative use of the unused/unexpended Grant F nds. 14. No Waiver: No wai er of any breach or failure to enforce any of the terms, covenants, conditions or other provisions of this Agre-ment by City at any time shall in any way affect, limit, modify or waive City's right thereafter to enforce or comp-I strict compliance with every term, covenant, condition or other provision hereof. 15. Written Notices: An written notices required under this Agreement will be effective when delivered in person or upon the receipt o•a certified letter addressed to the Grantee at the address specified in Article I-1 of this Agreement, and to the i ity when addressed as follows: City Manager's Office, 1700 Convention Center Drive, 4th Floor, Miami Beach Florida 33139. 15. Ca•tions Used in his A.reement: Captions, as used in this Agreement, are for convenience of reference only and should n•t be deemed or construed as in any way limiting or extending the language or provisions to which such cap ions may refer. 16. Contract Re•resen s Total A•reement: This contract, including its special conditions and exhibits, represents the whole and tot:I agreement of the parties. No representations, except those contained within this agreement and its attachme ts, are to be considered in construing its terms. No modifications or amendments may be made to this Agree ent unless made in writing signed by both parties, and approved by appropriate action by the Mayor and City ommission. THE RE AINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK. Pagef1g RI'f633 Article Ill/Miscellaneous Provisions 17. The Grant awarded herein is the result of a finding by the City, based on representatives, documents, materials and other informati•n supplied by Grantee, that the Grantee is performing a public purpose through the programs, projects, and/. services recommended for support. As such, use of Grant funds for any program component not meeting this ,ondition will be considered a breach of the terms of this Agreement and will allow the City to seek remedies inc uding, but not limited to, those outlined in this Grant Agreement. 18. The Grantee also a epts and agrees to comply with the following Special Conditions: The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.) prohibiting dis rimination on the basis of race, color, national origin, handicap, or sex. The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights Ordinance as codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting discrimination in employment, housing and pu•lic accommodations on account of actual or perceived race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, age, disability, ancestry, height, weight, do estic partner status, labor organization membership, familial situation, or political affiliation. The City endorses t e clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove barriers, which prevents qua ified individuals with disabilities from enjoying the same employment opportunities that are available to persons ithout disabilities. The City also endor es the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits discrimination on the basis of disability and requires that Grant recipients provide equal access and equal opportunity and services with•ut discrimination on the basis of any disability. 19. GOVERNING LA AND EXCLUSIVE VENUE This Agreement sh-II be governed by, and construed in accordance with, the laws of the State of Florida, both substantive an• remedial, without regard to principles of conflict of laws. The exclusive venue for any litigation arising out of t is Agreement shall be Miami-Dade County, Florida, if in State court, and the U.S. District Court, Southern Dis rict of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, GRANTOR AND GRANTEE EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGA ION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. Pagee 9 81?633 Exhibit 1 I Project Description Project Description—Key I tended Outcome—Purchase Adaptive Equipment to Support Para-Rowing Program for Rowers with D sabilities The Miami Beach Waterspo b. Center Inc. is a Florida not-for-profit organization that runs a premier rowing club with over 250 members, mo tly all Miami Beach residents, at the Shane Center located at 6500 Indian Creek Drive. They have recently ndertaken a para-rowing program (the "Program"), which teaches people with disabilities how to row and p ovides a training facility for competitive para-rowers. They have been designated as the Paralympic Sport Clu• by the US Olympic Committee and have already qualified two members to the national para-rowing team. The Program has grown in •opularity and needs financial assistance to expand. The annual cost to run the program is estimated at$150 600 annually. The Grant monies will be us=. to support the Program. The following expenses will be incurred in the delivery of these services: • The purchase of s•ecialized adaptive equipment which will be used to support and enhance the Program. None of the Grant funds may be used toward administrative and overhead costs. See Exhibit 2 for a complete •udget break-down. The Grantee will support the ollowing Citywide Key Intended Outcome and provide documentation of such: • Enhance Cultural an„ Recreational Activities Grantee Responsibilities 1. The Grantee's funde• services will support the Citywide Key Intended Outcome, as follows: • With Respect t. Program Work: o MB Wal-rsports shall purchase specialized adaptive equipment, in an amount not to exceed '85,000.00, to support the Program, which equipment costs shall be reimbursed by the City ..s set forth herein. Equipment purchased must be strictly for the Program and must be appr•ved, in writing, by the City Manager or the City Manager's designee, prior purchasi g said equipment. o To the e ent permitted by applicable laws and subject to demand, Grantee shall provide a priority • Miami Beach Residents and U.S. Military Servicemembers (including active member or veterans)in connection with the Program. • With Respect t• the Purchased Equipment: o All equi•ment purchased and reimbursed by the City pursuant to the Agreement shall remain -t all times the property of the Grantee. The equipment shall be inventoried, used by the G antee, and stored at the Shane Center. 2. The Grantee will do ument progress and support of the Citywide Key Intended Outcome above by providing the followi g: a. MB Waters•orts shall track the total amount of athletes trained in the Program; b. MB Waters•orts will track the Grant funds spent. Page 7 of 9 Page 418 of 1633 3. The Grantee will su•mit a final report no later than October 15, 2018 which documents the efforts undertaken to suppo the Key Intended Outcome and including: a. A Summary of overall Project and its impact on the identified key intended outcomes, including th- following: i. The otal number of athletes trained in the Program, including a breakdown of how many of the participants were Miami Beach residents and/or military veter- ns; ii. broc I ures generated for the Program; iii. a survey, the form of which shall be approved by the City's Parks Department, shall be offered to the participants of the Program,which survey shall request the nam: of the participant, the City and State where the participant resides, and whet er or not he participant is a service member; iv. a det.iled report on how the funds were spent, including,without limitation,order form for the purchase of the approved equipment; cancelled checks, receipts or othe evidence of payment for the approved equipment; and copies of the war .my for the approved equipment. v. the P ogram's accomplishments in relationship to the funds provided by the City; vi. phots of para-rowing athletes using the new adaptive equipment;and vii. any -dditional information/documentation which the City Manager or his desi.nee may reasonably request to verify the impact of the equipment upon the Prog am; and b. A Final Proje t budget. 4. Within fifteen (15) da,s from receipt of the final report and final Project budget, the City Manager's designee shall reimbu se the Grantee for the purchase of the equipment. 5. Grantee shall be requ red to present its report to the City of Miami Beach Mayor and City Commission, during an agreed upo City Commission meeting, no later than six months from the end of the 2017- 2018 fiscal year. Pageg419 of 1633 Exhibit 2/Project Budget Purchase of approved specialized adaptive equipment to support the Program $85,000.00 Total Grant Funds $85,000.00 • Page X10 81%33