Amendment to Contract with Lottie Apartments Building Rehabilitation Projectao11-a993o
Lottie Apartments Building Rehabilitation
Project
Edward Lewis, AIA
.July 12,2017
Azule'o, Inc,
N/A
AMENDMENT TO CONTRACT 1
You are h diregtd to make the followin
RCO
RCO1
RCO1
to the Contract Documents:
Description �p
Credit for Scope of Work reduction
Increase Contract to add HVAC e . uipment replacement
Totals
REASON FOR CHANGE Adjustments to Contract
ATTACHMENTS: See attached RCO's
CHANGE IN CONTRACT SUM
The original Contract
Sum is:
The net change by
previously authorized
Chanc,,e Orders is:
The Contract Sum prior to
this Change Order is:
$819,585.00
$819,585,00
The Contract Sum will
be increased/decreased
by this Change Order in
the amount of:
The new Contract Sum
including this Change
Order is:
-($149,659.00)
$669,926.00
CHANGE IN CONTRACT TIME
The original Contract Time to
Substantial Completion is:
The net change from previous
Change Orders is:
The Contract Time to
Substantial Completion prior to
this Chane Order is:
The Contract Time will be
(increased/decreased) by
the following calendar days:
360 DAYS
DAYS
The new Contract Time to
Substantial Completion is:
360 DAYS
Decrease to DAYS
180
180 DAYS
...._...............
Approved by RPR/CEI:
Approved by Housing Sr.
Coordinator: _.. .
Typed Name Signature
A • . roved b Architect of Record:
Typed Name Signat
Approved by Contract
s Quintana
Typed Name
tal Project Approved by Housing Division Director:
Viviana Aleman
Typed Name
Sig -cure
Atroved b
Typed Name
er:
ital Project Coordinator:
Maria Ruiz
Typed Name Signature
A •proved by _Housinc Director:
Maria Ruiz
Typed Name Signature
yped Name Signature
Typed Name Signature
1 of 1
RESOLUTION NO. 201729930
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING, IN SUBSTANTIAL FORM,
AMENDMENT NO. 1 TO THE CONTRACT BETWEEN THE CITY AND
AZULEJO, INC, RELATING TO THE REHABILITATION OF THE CITY'S
AFFORDABLE HOUSING PROJECT KNOWN AS THE LOTTIE
APARTMENTS, LOCATED AT 530 75th STREET, SAID AMENDMENT
MODIFYING THE SCOPE OF WORK FOR THE PROJECT, BY
ELIMINATING FIVE (5) OUT OF THE TOTAL NINE (9) APARTMENT UNITS
FROM THE SCOPE AND ADDING THE REPLACEMENT OF THE HVAC
UNITS FOR ALL OF THE APARTMENT UNITS TO THE SCOPE;
REDUCING THE PROJECT BUDGET FROM $819,585 TO $669,926,
MAKING THE EXCESS FUNDS, IN THE AMOUNT OF $149,659,
AVAILABLE FOR A FUTURE PROJECT OR FUTURE PHASES OF THIS
PROJECT; AND FURTHER AUTHORIZING THE CITY MANAGER AND
CITY CLERK TO EXECUTE THE FINAL NEGOTIATED AMENDMENT,
SUBJECT TO REVIEW AND FORM APPROVAL BY THE CITY
ATTORNEY.
WHEREAS, ITB 2017 -027 -ZD for the Lottie Apartments Rehabilitation Project was issued in
November 30, 2016; and
WHEREAS, on February 8, 2017, the Mayor and Commission awarded the contract for the
rehabilitation of the Lottie Apartments (the Project) to Azulejo, Inc. (Contractor), the general
contractor that submitted the lowest, responsive bid for ITB 2017 -027 -ZD; and
WHEREAS, on April 24, 2017, the City and Contractor executed the construction
contract (the Contract) in connection with the Project, which scope of work (the Scope) includes
the rehabilitation of the interior and exterior facade of the nine units contained in the Lottie
Apartments Building (the property), using environmentally friendly materials; and
WHEREAS, the Lottie Apartments rehabilitation project (the Project) is funded by the
Department of Housing and Urban Development (HUD); and
WHEREAS, the City requested a new elevation survey of the property and the results
showed that the building elevation was 6.9 National Geodetic Vertical Datum (NGVD) and not
8.6 ft., as previously established; and
WHEREAS, because of its true elevation, a substantial rehabilitation of the property would
have triggered code requirements to raise the first floor habitat level above the flood elevation of
nine (9) feet (NGVD); and
WHEREAS, it is structurally unfeasible to raise the property to the required flood elevation;
and
WHEREAS, the Administration is recommending a reduction to the Project's scope of work
(the Scope) to address crucial health and safety deficiencies of the property, as required by
HUD, while still complying with code and budgetary constraints; and
WHEREAS, the Administration recommends reducing the Scope of the Project by
eliminating the rehabilitation of five units; and
WHEREAS, the Administration recommends increasing the original Scope of the Project to
include the replacement of all the outdated HVAC units for the nine apartments, while
maintaining the Project below the substantial remodeling and flood elevation requirements; and
WHEREAS, in order to comply with HUD funding guidelines, the balance of funds, in the
amount of $149,659, would be removed from the Scope of this Project and reallocated to
another project or a future phase of this Project; and
WHEREAS, based upon this change in the Scope of the Project, the Project's budget of
$819,585 will be reduced to $669,926;
WHEREAS, the Administration recommends approving, in substantial form, Amendment No.
1 to the Contract, incorporated herein by reference and attached as Exhibit "1" hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve,
in substantial form, Amendment No. 1 to the Contract between the City and Azulejo, Inc.,
relating to the rehabilitation of the City's affordable housing project known as the Lottie
Apartments, located at 530 75th Street, said amendment modifying the scope of work for the
Project, by eliminating five (5) out of the total nine (9) apartment units from the Scope and
adding the replacement of the HVAC units for all of the apartment units to the Scope; reducing
the Project budget from $819,585 to $669,926, making the excess funds, in the amount of
$149,659, available for a future project or future phases of this Project; and further authorize
the City Manager and City Clerk to execute the final negotiated amendment, subject to review
and form approval by the City Attorney,
PASSED AND ADOPTED this .4 day of ✓!/�%
ATTEST:
, 2017.
RAFAEL E. GRANA'O, CITY CLER
APPROVED AS TO
FORM & LANGUA
& FOR EXECUT
AMENDMENT NO. 1 TO THE CONTRACT
This Amendment No, 1 (Amendment) to the Contract, dated April 24, 2017, by
and between the City of Miami Beach, Florida, a municipal corporation organized and
existing under the laws of the State of Florida, having its principal place of business at
1700 Convention Center Drive, Miami Beach, Florida 33139 (the City), and Azulejo, Inc.,
a Florida for profit company, having its principal place of business at 307 NW 10
Terrace, Hallandale, FL 33009 (Contractor), is entered into this day of
2017 (Effective Date).
RECITALS
WHEREAS, on February 8, 2017, the Mayor and City Commission approved the
award of Invitation to Bid No. 2017 -027 -ZD (ITB) for the Lottie Apartments Rehabilitation
Project (the Project), in the lump sum amount of $8,19,585.00, to Azulejo, Inc.
(Contractor), the general contractor that submitted the lowest,;responsive bid; and
WHEREAS, on April 24, 2017, the City"and Contractor executed a construction
contract (the Contract) with respect to thy, Project, which scope of work (the Scope)
includes the rehabilitation of the interior and exterior facade of the of the;nine unit Lottie
Apartments Building (the property), using environmentaily;friendly materials, as set forth
in Article 1 of the Contract; and
WHEREAS, the Project is funded by the Department of Housing and Urban
Development (HUD); and
WHEREAS, based u on the current scop
e, a substantial rehabilitation of the
upon
property would have triggered code requirements to.'taise the first floor habitat level
above flood elevation of nine (9) feet (NGV®); and
WHEREAS, it is structurally unfeasible to raise the property to the required flood
elevation and therefor the City, has •requested a reduction to the Project's Scope; and
HEREAS, on duly 26, 2017, the Mayor end City Commission adopted Resolution
No. , approving a change in Scope, by eliminating five (5) out of the total
nine (9) apartment units from the original Scope of work, and adding the replacement of
the HVAC units for all of the apartment'unitsat the property.
NOW THEREFORE,:; in consideration of the mutual promises and conditions
contained herein, an,;other„ood and valuable consideration, the sufficiency of which is
hereby acknowledged, the "City and Consultant hereby agree to amend the Contract as
follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as part of this
Amendment.
2. MODIFICATIONS.
The Agreement is hereby modified (deleted items struck through and inserted
items underlined) as follows:
(a) Subsection 3.2 of Article 3 (THE CONTRACT SUM) of the Contract is hereby
modified to read as follows:
3.2 The Contract Price shall be at a lump sum amount of $739,600 $613,869
along with an Owner's Contingency in the amount of $79,585 $56,057, for
a total amount of $819,585.00 $669,926.00. The lump sum Contract Price
shall cover all labor, materials, equipment, costs; and expenses, including
overhead and profit, associated with completion of all the Work in
accordance with the requirements of the Contract Documents, including
all VVork reasonably inferable therefrom. The cost of any item of work not
covered by a definite Contract lump sum should be included in the lump
sum price to which the item is most applicable.
*Note: Some projects include both unit prices and lump sums in which
case both sections shall apply to the Work identified for each type of
Contract.
(b) Schedules A, B, C and D are hereby deleted in their entirely and replaced
with the attached schedules.
3. RATIFICATION.
Except as amended herein, all other terms and conditions of the Contract shall
remain unchanged and in full force and effect. In the event there is a conflict
between the provisions of this Amendment and the Contract, the provisions of
this Amendment shall govern
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be
executed by their appropriate officials, as of the date first entered above.
ATTEST:
<-s.sssc.z CITY • F MIAM'' BEACH, FLORIDA
\ B.
FOR CONTRACTOR:
Print N mei
/2.1 /WO --
Date
F: ATTO/TORG \GISELA\FORMS\AMENDMENTS\AMENDMENTTEMPLATE
AZULEJO, INC.
President
t--1 4 t
Print N me
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
OS`t()
City Attorney
1A
IMMINIOMMIMMI
Date
MIAMI BEACH
Resolutions - C7 V
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: July 26, 2017
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING, IN SUBSTANTIAL FORM, AMENDMENT
NO. 1 TO THE CONTRACT BETWEEN THE CITY AND AZULEJO, INC.,
RELATING TO THE REHABILITATION OF THE CITY'S AFFORDABLE HOUSING
PROJECT KNOWN AS THE LOTTIE APARTMENTS, LOCATED AT 530 75TH
STREET; SAID AMENDMENT MODIFYING THE SCOPE OF WORK FOR THE
PROJECT, BY ELIMINATING FIVE (5) OUT OF THE TOTAL NINE (9) APARTMENT
UNITS FROM THE SCOPE AND ADDING THE REPLACEMENT OF THE HVAC
UNITS FOR ALL OF THE APARTMENT UNITS TO THE SCOPE; REDUCING THE
PROJECT BUDGET FROM $819,585 TO $669,926, MAKING THE EXCESS
FUNDS, IN THE AMOUNT OF $149,659, AVAILABLE FOR A FUTURE PROJECT
OR FUTURE PHASES OF THIS PROJECT; AND FURTHER AUTHORIZING THE
CITY MANAGER AND CITY CLERK TO EXECUTE THE FINAL NEGOTIATED
AMENDMENT, SUBJECT TO REVIEW AND FORM APPROVAL BY THE CITY
ATTORNEY.
RECOMMENDATION
Adopt the Resolution.
AN ALPS IS
On February 8, 2017, the Mayor and Commission awarded the rehabilitation of the Lottie Apartments to Azulejo,
Inc., the general contractor that submitted the lowest, responsive bid for ITB No. 2017 -027 -ZD.
The project's original scope of work included the rehabilitation of the interior and exterior facade of the nine -unit
apartment building using environmentally friendly materials. As part of its due diligence, the City requested a new
elevation survey of the property. The survey results showed that the building elevation was 6.9 NVGD and not 8.6 ft.
as previously established. Because of its true elevation, a substantial rehabilitation of the property would have
triggered code requirements to raise the first floor habitat level above flood elevation of 9ft. NVGD. It is structurally
unfeasible to raise the building to the required flood elevation. Therefore, we are proposing a reduction to the
project's scope to address crucial deficiencies of the building while still complying with code and budgetary
constraints and ensuring that the building remain safe, sanitary housing for its tenants as required by the U.S.
Department of Housing and Urban Development (HUD).
In order to maintain this project below the classification of substantial renovation, staff proposes reducing the project
scope by eliminating the rehabilitation of five units. Due to HUD guidelines, activities are considered at risk and
flagged in the system if the activity has had no draws for a year or more. Therefore, to avoid this activity from being
Page 1073 of 2495
flagged by HUD, the balance of funds that would not be used to cover rehabilitation costs will be removed from this
activity. The second phase of this project will start one year after the date of issuance of the Certificate of completion
for the first phase. We are proposing that the second phase be considered a separate project that will be procured at
a later time as material costs and building conditions may escalate in the interim.
The phasing of this project will allow for the replacement of the outdated HVAC units for each of the nine apartments
while still maintaining the project under budget and below the substantial remodeling and flood elevation
requirements.
The following is the proposed adjustments to the contract amount that has been agreed to byAzulejo, Inc.:
Original Contract Amount: $ 819,585
Proposed Amount of Reduction: $ 149,659
Revised Contract Amount: $ 669,926
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the amended scope and reduced
budget for the Lottie Apartment rehabilitation project to ensure compliance with HUD rules and enable the ongoing
use of this residential building by its tenants.
KEY INTENDED OUTCOMES SUPPORTED
Ensure Workforce Housing For Key Industry Workers Is Available In Suitable Locations
FINANCIAL INFORMATION
This project is fully funded with Community Development Block Grant (CDBG) and HOME (HOME)
Investments Partnership funds awarded to the City by the U.S. Department of Housing and Urban
Development.
Amount 1 $ 148,388.31 Account 1 132-0530-000346-00-404-533
Amount 2 $ 389,847.76 Account 2 139-0530-000346-00-404-534
Amount 3 $ 64,606.30 Account 3 151-0530-000349-00-404-554
Amount 4 $ 64,149.44 Account 4 152-0530-000349-00-404-554
Amount 5 $ 168,555.00 Account 5 174-0530-000349-00-404-554
Total $ 835,546.81
Legislative Tracking
Housing and Community Services
Page 1074 of 2495
LOTTIE APARTMENTS BUILDING REHABILITATION
DEDUCTION TO ITB BID PRICE TO REFLECT
REVISED CONTRACT AMOUNT AS OF 08/07/17
Mgtals
Rough Carpeif_ry
Inferior Wood
Traffic Coating
$ ,18,600.00 $ ,
$
1$,60.0
$ 3,000.4p-.
$
4,000.00 $
'$)000.00--
4,
.4,000.00
(4,22
)
3,00-0,
1778
6,0Q0
aafin
Accessories/ Spec
4,
00.00 $_
:54,8010..
D:tr6rs
Window}..'
Sfucco
Drywall W":
Til
ns
$
$
00.00
17,500.00
50,000.00 $ _ .
16,000.00 $ -T
3$)
$67
7,500,
50;000
001500.00 $igit
(8,889)
(5;
33),
-;44,662.:
Pafriting.:
Viet AcG
sone
4,0o4:00 .$
0,000; o0
(10;000) $"
(5,556) $
X4;000.,
;444
Roast
Applanc
Plumb
g
(14.,667) $
9
33=
(n Pluibi
Plumbing.Fixtu
Casevvorki
HVAC
Electrical
500.00
36,000.00
10,000:00
5,000.00 $
4,72
$
) $.
120;000)1-$
(3;556) $
1x,667)
00
,778
6,000
6,444
33;
Interior ligh
6;000;00 $:.
2,667
Extei
Site dear
EartJ: Wo
Concrete Paving
royements
I .riga
n,
Plantation
HVAC`Replace ent 9 Uni
500;00
5,39.4.0
2,000.00
7.,500.00
27,80:0.00
;00, 00
636,106,00
5300
2,000_
7500
7;800;
(151,833)
484,267
Bond:
$
12,800.00
(3,222)
.9,578
Insurance
Overhead
Supervision::
$' 7,000.00
$ 42,000.00
$ 36,000.00
$
(1,667)
5.9,000.00
�2;900M
$
$
$
(6,667)
(6,667)
(15,000)
(185;056)
$
$
$
$
5,333
35,333
29,333
44,000
-`607,844
Total Bid
$ , 792,900.00
(185,056)
;607;844
Owner's Contingencyjii
Allowance for City Indemnification
Permit Allowance
73,960.00
25.00
$ 6,000.00,
17,903)
56,057
25
6,000
Total Base Bid
$ ,872,885.00
$ (202,959)
669,926.43
T:\AZULEJO\PROJECT FILES\1-PROJECTS ACTIVE\MIAMI BEACH - PROJECT - LOTTIE APARTMENTS\SCHEDULE OF VALUES\Credit to
procurement to revise contract amount
LOTTIE APARTMENTS BUILDING REHABILITATION
INTERIOR (4) UNITS 101,102,108,109
BACK UP EXHIBIT
Demolition
Interior Wood
4,000.00
444.44
Dooros
$ 2,400.00
266.67
Drywall
$ 16,000.00
1,777.78
Tiling
100,500.00
11,166.67
Painting
$ 18,000.00
2,000.00
Toilet Accressories
Appliances
10,000.00
$
1,500.00
1,111.11
166.67
Plumbing
21,000.00
2,333.33
Plumbing Fixtures
$ 26,500.00
2,944.44
Casework
$ 36,000.00
4,000.00
HVAC
$ 6,400.00
711.11
Electrical
$ 3,000.00
333.33
Interior light
$ 6,000.00
666.67
Bond
$ 5,800.00
644.44
Insurance
$ 3,000.00
333.33
Overhead
$ 12,000.00
1,333.33
Supervision
$ 12,000.00
1,333.33
9,777.78
1,777.78
1,066.67
7,111.11
44, 666.67
$ 8,000.00
$ 4,444.44
$ 666.67
$ 9,333.33
11,777.78
16,000.00
$ 2,844.44
$ 1,333.33
$ 2,666.67
$ 2,577.78
1,333.33
$ 5,333.33
$ 5,333.33
Profit
27,000.00
3,000.00
12,000.00
=d;
Phase II - 5 Units $185,056
PAGE ONE OF
APPLICATION AND CERTIFICATION FOR PAYMENT
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APPLICATION #:
BID # 2017 -027 -ZD
PROJECT No.
BID # 2017 -027 -ZD
CONTRACT DATE 02/24/2017
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contractor
CONTRACT CHANGE ORDER
From: Azulejo, Inc.
307 NW 10th Terrace
Hallandale Beach, FI 33009
(305) 895-4110 Fax (954) 454-9424
To:
C/o Number:
Date:
Job Name:
Contract No.:
Prepared by:
1 - Unit 101
5/31/2017
Lottie Apartments Bulding Rehabilitation
(ITB) 2017 -027 -ZD
Eric Joseph
Viviana Alemani El, CGC
Sr Capital Projects Coordinator
OFFICE OF HOUSING & COMMUNITY SERVICES
1700 Convention Center Drive, Miami Beach, FL 33139
Office: 305,673.7260 Ext. 6421 VivianaAlemanyC miamibeachfLgov
Unit 101
Total Price
Provide Air Conditioning Equipment Replacement of Air Handler units in closets and
Specs of units - 2 1/2 Ton Typical
AHU - TMM5A0B30M21SA 15 Seer
C.U. - 4TTR4030L1 15 Seer
New Digital Thermostats, 1 per unit.
Reuse refrigerant lines from closet to roof.
New Condensate piping within closet only.
Cost for crane to remove and Install condender units
Exclusions
Condensing units on Roof,
$ 5,350.00
$350.00
Work to A/C stands on Roof
Work to NC Closet
Work on any unforseen condition to condensate drawn system outside of AC Closet
Sub -Total
$5,700.00
TOTAL
$5,700,00
Changes approved Cly of Miami Beach by:
Changes approved Azulejo, Inc by:
.** This price is valid for 60 days
co nfl d $to r
CONTRACT CHANGE ORDER
From: Azulejo, Inc.
307 NW 10th Terrace
Hallandale Beach, FI 33009
(305) 895-4110 Fax (954) 454-9424
To:
C/o Number:
Date:
Job Name:
Contract No.:
Prepared by:
1- Unit 102
5/31/2017
Lottie Apartments Bulding,Rehabilitation
(ITB) 2017 -027 -ZD
Eric Joseph
Viviana Alemani El, CGC
Sr Capital Projects Coordinator
OFFICE OF HOUSING & COMMUNITY SERVICES
1700 Convention Center Drive, Miami Beach, FL 33139
Office: 305,673.7260 Ext, 6421 VivianaAlemany@miamibeachfl,gov
Unit 102
Total Price
Provide Air Conditioning Equipment Replacement of Air Handler units in closets and
Specs of units - 21/2 Ton Typical
AHU - TMM5A0B30M21SA 15 Seer
C.U. - 4TTR4030L1 15 Seer
New Digital Thermostats, 1 per unit.
Reuse refrigerant lines from closet to roof.
New Condensate piping within closet only.
Cost for crane to remove and Install condender units
Exclusions
Condensing units on Roof.
$ 5,350.00
$350.00
Work to A/C stands on Roof
Work to A/C Closet
Work on any unforseen condition to condensate drawn system outside of AC Closet
Sub -Total
$5,700.00
TOTAL
$5,700.00
Changes approved Ciy of Miami Beach by:
Changes approved Azulejo, Inc by:
** This price is valid for 60 days
contractor
CONTRACT CHANGE ORDER
From: Azulejo, Inc.
307 NW 10th Terrace
Hallandale Beach, FI 33009
(305) 895-4110 Fax (954) 454-9424
To:
C/o Number:
Date:
Job Name:
Contract No.:
Prepared by:
1 - Unit 103
5/31/2017
Lottie A artments Buldin. Rehabilitation
(ITB) 2017 -027 -ZD
Eric Joseph
Viviana Alemani El, CGC
Sr Capital Protects Coordinator
OFFICE OF HOUSING & COMMUNITY SERVICES
1700 Convention Center Drive, Miami Beach, FL 33139
Office: 305.673.7260 Ext. 6421 VvianaAlemanv@miamibeachfi.gov
Unit 103
Total Price
Provide Air Conditioning Equipment Replacement of Air Handler units in closets and Condensing units on Roof.
Specs of units - 2 1/2 Ton Typical $ 5,350,00
AHU - TMM5A0B30M21SA
C.U. - 4TTR4030L1
15 Seer
15 Seer
New Digital Thermostats, 1 per unit.
Reuse refrigerant lines from closet to roof.
New Condensate piping within closet only.
Cost for crane to remove and Instal condender units
Exclusions
Work to NO stands on Roof
Work to A/C Closet
Work on any unforseen condition to condensate drawn system outside of AC Closet
$350.00
ub-Ta
TOTAL
$5,700.00
Changes approved Ciy of Miami Beach by:
Changes approved Azulejo, Inc by:
** This price is valid for 60 days
contractor
CONTRACT CHANGE ORDER
From: Azulejo, Inc.
307 NW 10th Terrace
Hallandale Beach, FI 33009
(305) 895-4110 Fax (954) 454-9424
To:
C/o Number: 1 - Unit 104
Date: 5/31/2017
Job Name: Lottie Apartments BuldingRehabilitation
Contract No.: (ITB) 2017 -027 -ZD
Prepared by: Eric Joseph
Viviana Alemani El, CGC
Sr Capital Projects Coordinator
OFFICE OF HOUSING & COMMUNITY SERVICES
1700 Convention Center Drive, Miami Beach, FL 33139
Office: 305,673.7260 Ext. 6421 VivianaAlemany@miamibeachfl: pv
Unit 104
Total Price
Provide Air Conditioning Equipment Replacement of Air Handler units in closets and Condensing units on Roof,
Specs of units - 2 1/2 Ton Typical $ 5,350.00
AHU - TMM5A0B3DM21SA
C.U. - 4TTR4030L1
15 Seer
15 Seer
New Digital Thermostats, 1 per unit.
Reuse refrigerant lines from closet to roof.
New Condensate piping within closet only.
Cost for crane to remove and Install condender units
Exclusions
Work to A/C stands on Roof
Work to A/C Closet
Work on any unforseen condition to condensate drawn system outside of AC Closet
$350.00
TOTAL
$5,700.00
Changes approved Ciy of Miami Beach by:
Changes approved Azulejo, Inc by:
** This price is valid for 60 days
110
Con[ractor
CONTRACT CHANGE ORDER
From: Azulejo, Inc.
307 NW 10th Terrace
Hallandale Beach, FI 33009
(305) 895-4110 Fax (954) 454-9424
To:
C/o Number: 1 Unit 105
Date: 5/31/2017
Job Name: Lottie Apartments Bulding Rehabilitation
Contract No.: (ITB) 2017 -027 -ZD
Prepared by: Eric Joseph
Viviana Alemani EI, CGC
Sr Capital Projects Coordinator
OFFICE OF HOUSING & COMMUNITY SERVICES
1700 Convention Center Drive, Miami Beach, FL 33139
Office: 305.673.7260 Ext. 6421 VivianaAlemany@miamibeachfl.gpv
Unit 105
Total Price
Provide Air Conditioning Equipment Replacement of Air Handler units in closets and
Specs of units - 2 1/2 Ton Typical
AHU - TMM5A0B30M21SA 15 Seer
C.U. - 4TTR4030L1 15 Seer
New Digital Thermostats, 1 per unit.
Reuse refrigerant lines from closet to roof,
New Condensate piping within closet only,
Cost for crane to remove and Install condender units
Exclusions
Condensing units on Roof.
$ 5,350.00
$350.00
Work to A/C stands on Roof
Work to NC Closet
Work on any unforseen condition to condensate drawn system outside of AC Closet
Sub -Total
$5,700.00
TOTAL
$5,700.00
Changes approved Ciy of Miami Beach by:
Changes approved Azulejo, Inc by:
**This price is valid fpr 60 days
CONTRACT CHANGE ORDER
From: Azulejo, Inc.
307 NW 10th Terrace
Hallandale Beach, FI 33009
(305) 895-4110 Fax (954) 454-9424
To:
C/o Number: 1 - Unit 106
Date: 5/31/2017
Job Name: Lottie Apartments Bulding Rehabilitation
Contract No.: (ITB) 2017 -027 -ZD
Prepared by: Eric Joseph
Viviana Alemani El, CGC
Sr Capital Projects Coordinator
OFFICE OF HOUSING & COMMUNITY SERVICES
1700 Convention Center Drive, Miami Beach, FL 33139
Office: 305.673.7260 Ext. 6421 ViyianaAlemany@miamibeachfi,g v
Unit 106
Total Price
Provide Air Conditioning Equipment Replacement of Air Handler units in closets and Condensing units on Roof.
Specs of unit - 4 Ton Typical $6,450.00
AHU - TAM4A0C60S51S 14 Seer
C.U. - 4TTR4048L1 14 Seer
New Digital Thermostats, 1 per unit.
Reuse refrigerant lines from closet to roof,
New Condensate piping within closet only,
Cost for crane to remove and Install condender units $350.00
Exclusions
Work to A/C stands on Roof
Work to A/C Closet
Work on any unforseen condition to condensate drawn system outside of AC Closet
ufi-Total
6,800.00
TOTAL $6,800.00
Changes approved Cly of Miami Beach by:
Changes approved Azulejo, Inc by:
** This price is valid for 60 days
contractor
CONTRACT CHANGE ORDER
From: Azulejo, Inc.
307 NW 10th Terrace
Hallandale Beach, FI 33009
(305) 895-4110 Fax (954) 454-9424
C/o Number: 1 - Unit 107
Date: 5/31/2017
Job Name: Lottie Apartments Bulding Rehabilitation
Contract No.: (ITB) 2017 -027 -ZD
Prepared by: Eric Joseph
To: Viviana Alemani El, CGC
Sr Capital Projects Coordinator
OFFICE OF HOUSING & COMMUNITY SERVICES
1700 Convention Center Drive, Miami Beach, FL 33139
Office: 305.673.7260 Ext. 6421 VivianaAlemany@miamibeaChfl,pov
Unit 107
Total Price
Provide Air Conditioning Equipment Replacement of Air Handler units in closets and
Specs of units - 2 1/2 Ton Typical
AHU - TMM5A0B30M21SA 15 Seer
C,U. - 4TTR4030L1 15 Seer
New Digital Thermostats, 1 per unit. •
Reuse refrigerant lines from closet to roof,
New Condensate piping within closet only.
Cost for crane to remove and Install condender units
Exclusions
Condensing units on Roof.
$ 5,350.00
$350.00
Work to NC stands on Roof
Work to A/C Closet
Work on any unforseen condition to condensate drawn system outside of AC Closet
Sub -Total ,
$5,700.00
TOTAL
$5,700.00
Changes approved Ciy of Miami Beach by:
Changes approved Azulejo, Inc by:
** This price is valid for 60 days
contractor
CONTRACT CHANGE ORDER
From: Azulejo, Inc.
307 NW 10th Terrace
Hallandale Beach, FI 33009
(305) 895-4110 Fax (954) 454-9424
To:
C/o Number: 8
Date: 5/31/2017
Job Name: Lottie Apartments Bulding Rehabilitation
Contract No.: (ITB) 2017 -027 -ZD
Prepared by: Eric Joseph
Viviana Alemani El, CGC
Sr Capital Projects Coordinator
OFFICE OF HOUSING & COMMUNITY SERVICES
1700 Convention Center Drive, Miami Beach, FL 33139
Office: 305.673.7260 Ext. 6421 VivianaAlemany@miamibeachfl.gav
Unit 108
Total Price
Provide Air Conditioning Equipment Replacement of Air Handler units in closets and Condensing units on Roof.
Specs of units - 2 1/2 Ton Typical $ 5,350.00
AHU - TMM5AOB30M21 SA 15 Seer
C.U. - 4TTR4030L1 15 Seer
New Digital Thermostats, 1 per unit,
Reuse refrigerant lines from closet to roof.
New Condensate piping within closet only.
Cost for crane to remove and Install condender units $350.00
Exclusions
Work to A/C stands on Roof
Work to A/C Closet
Work on any unforseen condition to condensate drawn system outside of AC Closet
Sub -Total $5,700.00
TOTAL
$5,700.00
Changes approved Ciy of Miami Beach by:
Changes approved Azulejo, Inc by:
** This price is valid for 60 days
contractor
CONTRACT CHANGE ORDER
From: Azulejo, Inc.
307 NW 10th Terrace
Hallandale Beach, FI 33009
(305) 895-4110 Fax (954) 454-9424
C/o Number:
Date:
Job Name:
Contract No.:
Prepared by:
To: Viviana Alemani El, CGC
Sr Capital Projects Coordinator
OFFICE OF HOUSING & COMMUNITY SERVICES
1700 Convention Center Drive, Miami Beach, FL 33139
Office: 305,673.7260 Ext. 6421
Unit 109
1 - Unit 109
5/31/2017 REVISED 06/26/2017
Lottie Apartments Bulding Rehabilitation
(ITB) 2017 -027 -ZD
Eric Joseph
VivianaAlemany(c0miamibeachfl,gov
Total Price
Provide Air Conditioning Equipment Replacement of Air Handler units in closets and Condensing units on Roof.
Specs of units - 2 1/2 Ton Typical
AHU-TMM5A0B30M21SA 15 Seer
C.U. - 4TTR4030L1 15 Seer
New Digital Thermostats, 1 per unit,
Reuse refrigerant lines from closet to roof.
New Condensate piping within closet only.
Cost for crane to remove and Install condender units
REVISED PRICE to upgrade to a 3 Ton 15 Seer Unit ADD
Exclusions
Work to A/C stands on Roof
Work to A/C Closet
Work on any unforseen condition to condensate drawn system outside of AC Closet
$5,350.00
350.00
$ 900.00
ub-Total
6,600.00
TOTAL.
$6,600.00
Changes approved Ciy of Miami Beach by:
Changes approved Azulejo, Inc by:
** This price is valid for 60 days
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AMENDMENT NO. 1 TO THE CONTRACT
This Amendment No. 1 (Amendment) to the Contract is entered into this
day of 2017, by and among the City of Miami Beach, Florida, a
municipal corporation organized and existing under the laws of the State of Florida,
having its principal place of business at 1700 Convention Center Drive, Miami Beach,
Florida 33139 (the City), and Azulejo, Inc., a Florida for profit company, having its
principal place of business at 307 NW 10 Terrace, Hallandale, FL 33009 (Contractor).
RECITALS
WHEREAS, on February 8, 2017, the Mayor and City Commission approved the
award of Invitation to Bid No. 2017 -027 -ZD (ITB) for the Lottie Apartments Rehabilitation
Project (the Project), in the lump sum amount of $819,585,00, to Azulejo, Inc.
(Contractor), the general contractor that submitted the lowest, responsive bid; and
WHEREAS, on April 24, 2017, the City and Contractor executed a construction
contract (the Contract) with respect to the Project, which scope of work (the Scope)
includes the rehabilitation of the interior and exterior facade of the of the nine unit Lottie
Apartments Building (the property), using environmentally friendly materials, as set forth
in Article 1 of the Contract; and
WHEREAS, the Project is funded by the Department of Housing and Urban
Development (HUD); and
WHEREAS, based upon the current scope, a substantial rehabilitation of the
property would have triggered code requirements to raise the first floor habitat level
above flood elevation of nine (9) feet (NGVD); and
WHEREAS, it is structurally unfeasible to raise the property to the required flood
elevation and therefor the City has requested a reduction to the Project's Scope; and
WHEREAS, on July 26, 2017, the Mayor and City Commission adopted Resolution
No. approving a change in Scope, by eliminating five (5) out of the
total nine (9) apartment units from the original Scope of work, and adding the
replacement of the HVAC units for all of the apartment units at the property.
NOW THEREFORE, in consideration of the mutual promises and conditions
contained herein, and other good and valuable consideration, the sufficiency of which is
hereby acknowledged, the City and Consultant hereby agree to amend the Contract as
follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as part of this
Amendment.
2. MODIFICATIONS.
The Agreement is hereby modified (deleted items etruck through and inserted
items underlined) as follows:
(a) Subsection 3.2 of Article 3 (THE CONTRACT SUM) of the Contract is hereby
modified to read as follows:
3.2 The Contract Price shall be at a lump sum amount of $739,600 $613,869
along with an Owner's Contingency in the amount of $79,585 $56,057, for
a total amount of $819,585.00 $669,926.00. The lump sum Contract Price
shall cover all labor, materials, equipment, costs, and expenses, including
overhead and profit, associated with completion of all the Work in
accordance with the requirements of the Contract Documents, including
all Work reasonably inferable therefrom. The cost of any item of work not
covered by a definite Contract lump sum should be included in the lump
sum price to which the item is most applicable.
*Note: Some projects include both unit prices and lump sums in which
case both sections shall apply to the Work identified for each type of
Contract.
(b) Schedules A, B, C and D are hereby deleted in their entirely and replaced
with the attached schedules.
3. RATIFICATION.
Except as amended herein, all other terms and conditions of the Contract shall
remain unchanged and in full force and effect. In the event there is a conflict
between the provisions of this Amendment and the Contract, the provisions of
this Amendment shall govern
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be
executed by their appropriate officials, as of the date first entered above.
FOR CITY:
ATTEST:
By:
..ry
afael E. Granado,
AUG 232
s
ftycle,:u
CIT
OF MIAMI. EACH, FLORIDA
41.444,10,1 amimmwdoollOoll
Date
FOR CONTRACTOR:
ATTEST:
By:
)
y
o ales
6�j -\E\'\ ' AZULEJO, INC.
Print Name
Date
F: ATTO/TORG \GISELA\FORMS\AMENDMENTS\AMENDMENTTEMPLATE
!dent
Print Nme
APPROVED AS TO
FORM & LANGUAGE
FOR EXECUTION
City Attorney
Date
SCHEDULE A
PROGRESS PAYMENT INVOICE SCHEDULE
9
LOTTIE APARTMENTS REHABILITATION BUILDING
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-PROJECTS ACTIVE\MIAMI BEACH - PROJECT - LOUIE APARTMENTS\SCHEDULE OF VALUES\Revised tentative Invoices as of 08 0217
Azulejo Inc. T:\AZULEJO\PROJECT FILE
SCHEDULE B
PROJECT SCHEDULE AND SCHEDULE OF VALUES
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SCHEDULE C
MILESTONE DEADLINES FOR COMPLETION OF INDIVIDUAL APARTMENT UNITS
Apartment 101: Contractor agrees to substantially complete the Work relating to Apartment 101, to permit
tenant occupancy thereof, within forty (40) calendar days following the issuance of a Notice to Proceed for
Apartment 101, plus approved time extensions in accordance with the Contract.
Apartment 102: Contractor agrees to substantially complete the Work relating to Apartment 102, to permit
tenant occupancy thereof, within forty (40) calendar days following the issuance of a Notice to Proceed for
Apartment 102, plus approved time extensions in accordance with the Contract.
Apartment 108: Contractor agrees to substantially complete the Work relating to Apartment 108, to permit
tenant occupancy thereof, within forty (40) calendar days following the issuance of a Notice to Proceed for
Apartment 1,08, plus approved time extensions in accordance with the Contract.
Apartment 109: Contractor agrees to substantially complete the Work relating to Apartment 109, to permit
tenant occupancy thereof, within forty (40) calendar days following the issuance of a Notice to Proceed for
Apartment 109, plus approved time extensions in accordance with the Contract.
The requirements of the Contract Documents relating to Substantial Completion of the Work or any portion
thereof, including Section 43 of Division 0500 General Terms and Conditions, shall apply to the
determination of Substantial Completion for each of the Milestones set forth herein, and provided further that
the intention with respect to each of the foregoing Milestones is to require Contractor to substantially
complete all Work within each individual unit, to permit immediate tenancy occupancy or re -occupancy
thereof within the time specified herein.
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SCHEDULE D
SEPARATE LIQUIDATED DAMAGES FOR FAILURE TO ACHIEVE
INDIVIDUAL MILESTONES OR SUBSTANTIAL COMPLETION OF THE PROJECT
1. Upon failure of Contractor to achieve Substantial Completion of Apartment 101 within the
time specified in Schedule C, plus approved time extensions, City shall deduct from monies
otherwise due the Contractor a liquidated amount assessed daily until Substantial
Completion of Apartment 101, in the amount of $220 per day, commencing on the first day
following the date Contractor was to achieve Substantial Completion of Apartment 101,
pursuant to the approved and updated Project Schedule.
2. Upon failure of Contractor to achieve Substantial Completion of Apartment 102 within the
time specified in Schedule C, plus approved time extensions, City shall deduct from monies
otherwise due the Contractor a liquidated amount assessed daily until Substantial
Completion of Apartment 102, in the amount of $300 per day, commencing on the first day
following the date Contractor was to achieve Substantial Completion of Apartment 102,
pursuant to the approved and updated Project Schedule.
3. Upon failure of Contractor to achieve Substantial Completion of Apartment 108 within the
time specified in Schedule C, plus approved time extensions, City shall deduct from monies
otherwise due the Contractor a liquidated amount assessed daily until Substantial
Completion of Apartment 108, in the amount of $260 per day, commencing on the first day
following the date Contractor was to achieve Substantial Completion of Apartment 108,
pursuant to the approved and updated Project Schedule,
4. Upon failure of Contractor to achieve Substantial Completion of Apartment 109 within the
time specified in Schedule C, plus approved time extensions, City shall deduct from monies
otherwise due the Contractor a liquidated amount assessed daily until Substantial
Completion of Apartment 109, in the amount of $300 per day, commencing on the first day
following the date Contractor was to achieve Substantial Completion of Apartment 109,
pursuant to the approved and updated Project Schedule.
5. Upon failure of Contractor to achieve Substantial Completion of the Project within the time
specified in Section 2.2 of the Contract, plus approved time extensions, City shall deduct
from monies otherwise due the Contractor a liquidated amount assessed daily until
Substantial Completion of the Project, in the amount of $56 per day, commencing on the
first day following the date Contractor was to achieve Substantial Completion of the Project,
pursuant to the approved and updated Project Schedule.
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