Certification of Contract with Copper's Nursery, Inc.TITLE:
IAMIBEACH
CITY OF MIAMI BEACH
CERTIFICATION OF CONTRACT
.0.5-117
6))B
For Trees, Palms and Plant Material: Purchase and Delivery Only and
or Purchase Delivery and Installation Services.
CONTRACT NO.: ITB -2017 -019 -WG
EFFECTIVE DATE(S): This Contract shall remain in effect for one (1) year from date of
Contract execution by the Mayor and City Clerk, and may be
extended at the sole discretion of the City, though its City Manager,
for four (4) additional (1) year terms, if mutually agreed by both
parties.
SUPERSEDES: N/A
CONTRACTOR(S): Copper's Nursery, Inc.
Group A Ground Cover, for Sales and Delivery
Group B Trees Minimum Size, for Sales and Delivery
Group C Palms Minimum Size, for Sales and Delivery
ESTIMATED ANNUAL CONTRACT AMOUNT: N/A
A. AUTHORITY - Upon affirmative action taken by the Mayor and City Commission of the
City of Miami Beach, Florida, on September 25, 2017 for approval to award a contract,
and upon execution of this certification of contract between the City of Miami Beach,
Florida, and Copper's Nursery, Inc., a Florida corporation, (the "Contractor").
B. EFFECT - This Contract is entered into to provide for Trees, Palms & Plan Material
Purchase & Delivery Only and or Purchase Delivery & Installation Service, pursuant to
City Invitation to Bid No. ITB -2017 -019 -WG and any addenda thereto (the ITB), and
Contractor's bid in response thereto (this Contract, the ITB, and Contractor's bid in
response thereto may hereinafter collectively be referred to as the "Contract
Documents").
C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in
accordance with the City of Miami Beach Department of Procurement Management
policies and procedures, at the prices indicated, exclusive of all Federal, State and local
taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number
ITB -2017 -019 -WG.
D. CONTRACTOR PERFORMANCE - City of Miami Beach departments shall report any
failure of Contractor's performance (or failure to perform) according to the requirements
of the Contract Documents to City of Miami Beach, Rodney Knowles, Greenspace —
Parks Maintenance at 305-673-7000 ext. 7380.
E. INSURANCE CERTIFICATE(S) - The Contractor shall file Insurance Certificates, as
required, which must be signed by a Registered Insurance Agent licensed in the State of
Florida, and approved by the City of Miami Beach Risk Manager, prior to delivery of
supplies and/or commencement of any services/work by Contractor.
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Certification of Contract
F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein
shall be assigned, transferred, or encumbered by Contractor without the prior written
consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or
any portion of work and/or services required by the Contract Documents without the prior
written consent of the City.
Contractor warrants and represents that all persons providing/performing any supplies,
work, and/or services required by the Contract Documents have the knowledge and
skills, either by training, experience, education, or a combination thereof, to adequately
and competently provide/perform same, or services to City's satisfaction, for the agreed
compensation.
Contractor shall provide/perform the supplies, work, and/or services required under the
Contract Documents in a skillful and respectable manner. The quality of the Contractor's
performance and all interim and final product(s) and /or work provided to or on behalf of
City shall be comparable to the best local standards for the performance of similar work.
G. SERVICE EXCELLENCE STANDARDS — Excellent Customer Service is the standard of
the City of Miami Beach. As a Contractor of the City, Contractor will be required to
conduct itself in a professional, courteous and ethical manner, and at all times adhere to
the City's Service Excellence standards. Training will be provided by the City's
Organizational Development and Training Specialist.
H. PUBLIC ENTITY CRIMES - Contractor acknowledges that the provisions of Section
287.133, Florida Statutes, relating to public entity crimes, shall apply to this Contract. A
person or affiliate who is a contractor, consultant or other provider, who has been placed
on the convicted vendor list following a conviction for a public entity crime may not
submit a bid on a contract to provide any goods or services to the City, may not submit a
bid on a contract with the City for the construction or repair of a public building or public
work, may not submit bids on leases of real property to the City, may not be awarded or
perform work as a contractor, supplier, subcontractor, or consultant under a contract with
the City, and may not transact any business with the City in excess of the threshold
amount provided in Section 287.017, Florida Statutes, for category two purchases for a
period of 36 months from the date of being placed on the convicted vendor list. Violation
of this section by Contractor shall result in cancellation of the Contract and may result in
Contractor debarment.
INDEPENDENT CONTRACTOR - Contractor is an independent contractor under this
Contract. Supplies, work, and/or services, provided by Contractor pursuant to the
Contract Documents shall be subject to the supervision of Contractor. In providing such
supplies, work, and/or services, neither Contractor nor its agents shall act as officers,
employees, or agents of the City. This Contract shall not constitute or make the parties
a partnership or joint venture.
J. THIRD PARTY BENEFICIARIES - Neither Contractor nor City intends to directly or
substantially benefit a third party by this Contract and/or the Contract Documents.
Therefore, the parties agree that there are no third party beneficiaries to this Contract
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Certification of Contract
and that no third party shall be entitled to assert a claim against either of them based
upon this Contract and/or the Contract Documents. The parties expressly acknowledge
that it is not their intent to create any rights or obligations in any third person or entity
under this Contract and/or the Contract Documents.
K. NOTICES - Whenever either party desires to give notice to the other, such notice must
be in writing, sent by certified United States Mail, postage prepaid, return receipt
requested, or by hand -delivery with a request for a written receipt of acknowledgment of
delivery, addressed to the party for whom it is intended at the place last specified. The
place for giving notice shall remain the same as set forth herein until changed in writing
in the manner provided in this section. For the present, the parties designate the
following:
For City:
Rodney Knowles
City of Miami Beach
Department of Greenspace — Parks Maintenance
1700 Convention Center Drive
Miami Beach, Florida 33139
With copies to:
City Clerk
City Clerk Office
1700 Convention Center Drive
Miami Beach, Florida 33139
For Contractor:
Copper's Nursery, Inc.
3230 SW 99 Avenue
Miami, FL. 33165
Attn: Manuel Fontan
Phone: 786-543-6918
Fax: 1-800-951-0772
E-mail: info(a�coppersnursery.com
L. MATERIALITY AND WAIVER OF BREACH - City and Contractor agree that each
requirement, duty, and obligation set forth in the Contract Documents is substantial and
important to the formation of this Contract and, therefore, is a material term hereof.
City's failure to enforce any provision of the Contract Documents shall not be deemed a
waiver of such provision or modification of this Contract. A waiver of any breach of a
provision of this Contract shall not be deemed a waiver of any subsequent breach and
shall not be construed to be a modification of the terms of this Contract.
M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is
found by a court of competent jurisdiction to be invalid, the remaining provisions shall
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Certification of Contract
M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is
found by a court of competent jurisdiction to be invalid, the remaining provisions shall
continue to be effective unless City or Contractor elects to terminate this Contract. An
election to terminate this Contract based upon this provision shall be made within seven
(7) days after the finding by the court becomes final.
N. APPLICABLE LAW AND VENUE - This Contract and/or the Contract Documents shall
be enforceable in Miami -Dade County, Florida, and if legal action is necessary by either
party with respect to the enforcement of any or all of the terms or conditions herein
exclusive venue for the enforcement of same shall lie in Miami -Dade County, Florida. By
entering into this Contract, Contractor and City hereby expressly waive any rights
either party may have to a trial by jury of any civil litigation related to, or arising
out of the Contract and/or the Contract Documents. Contractor, shall specifically
bind all subcontractors to the provisions of this Contract and the Contract
Documents.
O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions
contained herein, or in the Contract Documents, shall be effective unless contained in a
written document prepared with the same or similar formality as this Contract and
executed by the City and Contractor.
P. This Contract shall not be effective until all bonds and insurance(s) required under the
Contract Documents have been submitted to, and approved by, the City's Risk Manager.
Q. The ITB and Contractor's bid in response thereto, are attached to this Contract and are
hereby adopted by reference and incorporated herein as if fully set forth in this Contract.
Accordingly, Contractor agrees to abide by and be bound by any and all of the
documents incorporated by the Contract Documents. Where there is a conflict between
any provision set forth within (i) this Contract; (ii) the ITB; and /or (iii) Contractor's bid in
response thereto, the more stringent provision (as enforced by the City) shall prevail.
R. Contractor acknowledges that the purpose of this Contract is to pre -qualify the
Contractor as part of a pre -qualified vendor pool, to permit Contractor to submit a bid in
response to an Invitation to Quote, with the intent that any work, if any, shall be awarded
on a competitive basis to the pre -qualified vendor submitting the best pricing in response
to an Invitation to Quote. Accordingly, Contractor agrees that no Purchase Order shall
be issued to Contractor, and no work or services shall be authorized under this Contract,
except at City's sole and absolute discretion.
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Certification of Contract
IN WITNESS WHEREOF the City and Contractor h ve caused this Certification of Contract to
v
be signed and attested on this day of CeL. , 20 r by their respective duly
authorized representatives.
COPPER'S NURSERY, INC. CITY OF MIAMI BEA
By
President/ Signature
Manje.d ®v►iz� h
Print Name
ATTEST:
By
Philip L
ATTEST:
yor
rteSignature Rafael E. Granado, City Clerk
Lu cI U. 1-tw k wI
Print Name
to I vi
Date
5
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GUAGE
UTIQN
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City Attorney 9,,,r\ pato
ATTACHMENT A
RESOLUTION COMMISSION ITEMS AND COMMISSION
MEMORANDUM
-MIAMI BEACH
Procurement Department, 1755 Meridlan AvenUe, 3rd Floor, Miami Beach, Florida 33139, www.mlamlbeachfl,gov, 305-673-7490
September 6,2017
TO: Getting Green Plant Service, Inc.
Coppers Nursery, Inc.
Green Sleeves, Inc.
Visual Scape Inc,
Country Bills Lawn Maintenance, Inc.
Superior Landscaping & Lawn Service, Inc.
U.S.I. Landscaping
Robertgettinclgreen.com
infoacoppersnursery.com
debraPdreensleevesInc.com
IvIla(W,visualscapeinc.com
Johnallred(aol,com
Suberlandscapeabellsouth.net
usijoanaAaol,com
RE: AWARD NOTIFICATION PURSUANT TO INVITATION TO BID (ITB) 2017-01941/G FOR
TREES, PALMS AND PLANT MATERIALS: PURCHASE AND DELIVERY ONLY
ANDIOR PURCHASE, DELIVERY AND INSTALLATION SERVICES
This letter shall serve as notification that the City Manager will recommend to the Mayor and City
Commission (the "Commission") at its September 13, 2017, meeting, that the Commission approve
the 8ward of a contract to the responsive, responsible bidders as follows:
Purchase and delivery of commonly used ground cover plant material, trees and palms.
Group A Commonly used Ground Covers Minimum Sizes- Sales and Delivery
Group B Commonly used Trees Minimum Sizes- Sales and Delivery
Group C Commonly used Palms Minimum Sizes- Sales and Delivery
• Getting Green Plant Service, Inc.
• Coppers Nursery, Inc.
• Green Sleeves, Inc.
• Visual Scape Inc.
Country Bills Lawn Maintenance, Inc,
• Superior Landscaping & Lawn Service, Inc.
Purchase, delivery and installation of ground cover plant material, trees and palms for various City of
Miami Beach departments,
Group A Commonly used Ground Covers Minimum Sizes- Sales, Delivery and Installation
Group B Commonly used Trees Minimum Sizes- Sales, Delivery and Installation
Group C Commonly used Palms Minimum Sizes- Sales, Delivery and Installation
• Green Sleeves, Inc.
• Visual Scape Inc.
• Country Bills Lawn Maintenance, Inc,
• Superior Landscaping & Lawn Service, Inc.
The City will allow a bid protest to be submitted by 5:00 p.m., on Friday, September 8, 2017. Any
protest shall state the particular grounds on which it is based and shall include all pertinent
documents and evidence. Protests not timely filed shall be barred. Any basis or ground for a
protest not set forth in the letter of protest shall be deemed waived.
If the protest is not resolved by mutual agreement, the City Manager and the City Attorney, or their
respective designees, shall promptly issue a decision in writing. The decision shall specifically state
the reasons for the action taken and inform the protestor of his or her right to challenge the decision.
The parties to the protest shall be bound by the determination of the City Manager and the City
Attorney.
0
ITB 2017 -019 -WG for for Trees, Palms and Plant Materials: Purchase and"Delivery only and/or Purchase,
Delivery and Installation Services,
The City may request reasonable reimbursement for expenses incurred in processing any protest,
which expenses shall include, but not be limited to, staff time, legal fees and any other related
expense.
Should you have any questions or need additional information, please address said inquiries in
writing to William Garviso, e-mail: williamoarviso@mlamibeachfl,gov, with a copy to the City Clerk's
Office.
Thank you
49.
Ale enis
Director
Procurement Department
c: Rafael Granado, City Clerk
We are committed, to providing excellent public setvice and safety to all who live, work, and play In our vibrant,
tropical, historic community,
We are committed to providing excellent public service and safety to all who live, work, and play In our vibrant, tropical, historic
community,
MIAMI BEACH
Procurement Department, 1755 Meridian Avenue, 3`d Floor, Miami Beach, Florida 33139, www.mlamibeachfl,gov, 305-673-7490
Attachment A
Solicitation Number:
Title:
ITB - 2017 -019 -WG
Trees, Palms and Plant Materials: Purchase and Delivery only and/or Purchase, Delivery and
Installation Services.
Brief Scope:
a list of pre -qualified firms, on the basis of available plant materials, experience and insurance,
to expedite landscape work at the time a need was identified. The bid sought to establish a
participate in future pricing competition for: 1) the purchase and delivery of commonly used
palms; or 2) the purchase, delivery and installation of ground cover plant material, trees and
departments. Vendors were allowed to submit a bid response for:
cover plant material; or
of ground cover plant material; or
or
of trees; or
or 6) the purchase, delivery and installation of palms.
The intent of the ITB was to establish
from whom the City could request quotes
contract that pre -qualified vendors to
ground cover plant material, trees and
palms for various City of Miami Beach
1) the purchase and delivery of ground
2) the purchase, delivery and installation
3) the purchase and delivery of trees;
4) the purchase, delivery and installation
5) the purchase and delivery of palms;
Conclusion:
all bids received pursuant to ITB 2017 -019 -WG, the City Manager, approved the award of all
further authorized the execution of contracts as follows for the listed categories:
Minimum Sizes- Sales and Delivery
Sizes- Sales and Delivery
Sizes- Sales and Delivery
Inc.
Minimum Sizes- Sales, Delivery and Installation
Sizes- Sales, Delivery and Installation
Sizes- Sales, Delivery and Installation
Inc.
to be pre -qualified to participate in subsequent spot market purchases as required by the City on
basis. When such spot market purchases are initiated, the pre -qualified vendors shall be invited,
purchase. The award to one vendor for a specific individual action does not preclude the
submitting spot market offers for other specific purchases.
After consideration and evaluation of
responsive, responsible bidders, and
Group A Commonly used Ground Covers
Group B Commonly used Trees Minimum
Group C Commonly used Palms Minimum
• Getting Green Plant Service, Inc.
• Coppers Nursery, Inc.
• Green Sleeves, Inc.
• Visual Scape Inc.
• Country Bills Lawn Maintenance, Inc.
• Superior Landscaping & Lawn Service,
Group A Commonly used Ground Covers
Group B Commonly used Trees Minimum
Group C Commonly used Palms Minimum
• Green Sleeves, Inc.
• Visual Scape Inc.
• Country Bilis Lawn Maintenance, Inc.
• Superior Landscaping & Lawn Service,
These vendors shall then be deemed
either an as -needed or on a periodic
to offer a fixed price for a specific individual
remaining pre -qualified vendors from
Fiscal Impact:
will be based on approved funding appropriated to the respective department's budget. Grant
AII expenditures pursuant to this contract
funding will not be utilized for this project.
T:\AGENDA\2017\9 - September\Procurement\Ratification Item\Commission memo 2
1of3
Solicitation Number:
Title:
ITB - 2017 -263 -ND
North Shore Tennis Center Fence Replacement Project
Brief Scope:
the North Shore Tennis Center Fence in time for the 2017 tennis season.
The intent of the ITB was to replace
Conclusion:
and Recreation Department determined that the project would be unable to be completed on or
tennis season and the upcoming International Tennis Federation (ITF) Tournament. Therefore,
all bids received in response to the ITB. Staff intends to reissue a new ITB in preparation for the
approved the rejection of all bids received pursuant to the ITB, and authorized the issuance of a
After the receipt of proposals, the Parks
before the commencement of the 2017
staff recommended the rejection of
2018 tennis season. The City Manager
subsequent ITB.
Fiscal Impact:
N/A
Solicitation Number:
Title:
RFP - 2017 -010 -JC
Elevator Maintenance, Repairs, Parts and New__E uipment
Brief Scope:
contracts with qualified elevator maintenance firms to: 1) provide the City with various routine
the City's fleet of elevators; and/or 2) participate in a pool of prequalified elevator contractors for
include (but not be limited to) major refurbishments and modernizations, and installation of new
a proposal response solely for Groups 1-4 (maintenance and repairs of elevators); or submit a
5 (pool of prequalified contractors); or submit a proposal response for all Groups.
The intent of the RFP was to establish
maintenance services and repairs to
non -routine engagements that may
equipment. Interested firms may: submit
proposal response solely for Group
Conclusion:
and the results of the evaluation process, it's determined to be in the best interest of the City to
to permit the Administration to further evaluate and refine the technical specifications, in an effort
reporting requirements not considered in Request for Proposals (RFP) 2017 -010 -JC, as identified
the RFP technical specifications and requirements of the elevator maintenance program to
full-time mechanic(s), providing continuous preventative maintenance to priority facilities, Monday
weekly; and
the RFP technical specifications to ensure the City establishes a comprehensive maintenance
service call completion and notification reporting standards, and modification to the approach and
and
by way of a new RFP, those technical services specifications that the City currently desires to
and repairs system, including but not limited to, the aforementioned requirements, permitting the
specifications which adequately represent the City's best interests. Therefore, the City
bids pursuant to the RFP, and authorized the issuance of a subsequent RFP.
After reviewing all the submissions
reject all proposals received, in order
to include critical performance and
below:
(1) The Administration must re-evaluate
ensure the City receives a dedicated,
through Friday, 8:00 AM to 5:00 PM,
(2) The Administration must re-evaluate
control program, including a robust
methodology submittal requirements;
Therefore, the City must re -advertise,
procure for its elevator maintenance
City to further clarify and establish technical
Manager approved the rejection of all
Fiscal Impact:
N/A
T,\AGENDA\2017\9 - September\Procurement\Ratification Item\Commission memo 2 2 of 3
Solicitation Number:
Title:
2017 -323 -AG
Amend to the Agreement with Metalco Active USA, Inc.
Brief Scope:
adopted Resolution No. 2017-29838 waiving by 5/7th votes the formal competitive bidding
Manager and City Clerk to execute an Agreement with Metalco Active USA, Inc. d/b/a
not to exceed $175,000, for the purchase and installation of outdoor fitness equipment in the
(the "Agreement"). MyEquilibria designs and develops innovative high-end fitness equipment
and brings together art and functionality.
the Parks and Recreational Department (the "Department") has discovered that three (3) pieces
group of acrobats to exercise and perform routines, were not included in the Agreement. The
from MyEquilibria in order to manufacture identical replacements ofthese three prices of
equipment designed by MyEquilibria. As a result of the Department's request, MyEquilibria
non -parallel bars, tri -level pull-up bars and a vertical pole in the amount of $13,220. Additionally,
$9,440 for the installation of the acrobatic equipment and further waived any delivery cost if
28, 2017, which will allow for all the equipment purchased by MyEquilibria to be shipped at the
adopted Resolution No. 2017-29955 authorizing the City Manager to select, negotiate, award,
and agreements, submit grant applications, renew existing contracts that may expire, and
during the recess period between the commission meeting on July 26, 2017 and the regularly
2017, subject to ratification by the City Commission at its regularly scheduled meeting on
On April 26, 2017, the City Commission
requirement and authorizing the City
MyEquilibria ("MyEquilibria") in an amount
Muscle Beach area of Lummus Park
which redefines the workout experience
Since the execution of the Agreement,
of existing equipment, utilized by a large
Department has requested a proposal
equipment to match the new fitness
provided a proposal which includes
MyEquilibria has estimated an additional
the purchase is confirmed by August
same time.
On July 26, 2017, the City Commission
and/or reject all bids, execute contracts
terminate existing contracts as needed
scheduled meeting on September 13,
September 13, 2017.
Conclusion:
to amend the Agreement in the not to exceed amount of $25,000 and further approved the
equipment described in the proposal attached herein. The increase will allow the Department
in the amount of $13,220 and cover the estimated installation cost of $9,440.
Therefore, the City Manager authorized
purchase and installation of the acrobatic
to purchase the acrobatic equipment
Fiscal Impact:
Not to exceed amount of $25,000.
T:\AGENDA\2017\9 - September\Procurement\Ratification Item\Commission memo 2 3 of 3
ATTACHMENT B
INVITATION TO BID (ITB)
a
AND ADDENDUMS
MAAMBEACH
City of Miami Beach, 1755 Meridian Avenue, 3rd Floor, Miami Beach, Florida 33139, www.miamibeachfl,gov
PROCUREMENT DEPARTMENT
Tel: 305-673-7490,
ADDENDUM NO, 2
ITB 2017 -019 -WG
Trees, Palms and Plant Material: Purchase and Delivery Only and/or Purchase, Delivery
and Installation Services
August 2, 2017
This Addendum to the above -referenced ITB is issued in response to questions from
prospective bidders, or other clarifications and revisions issued by the City. The ITB is amended
In the following particulars only,
I. REVISIONS.
1. ITB DUE DATE AND TIME. The deadline for the receipt of bids is extended until
3:00 P.M., on Friday, August 11, 2017, at the following location.
City of Miami Beach
Procurement Department
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
Late bids will not be accepted. Bidders are cautioned to plan sufficient time to allow
for traffic or other delays for which the Bidder is solely responsible.
2. Delete Appendix A, Proposal Certification, Questionnaire & Requirements Affidavits,
Paragraph 8, entitled Living Wage, in its entirety.
3. Revise Appendix C, Paragraph C2, Plant Material Specifications (Pg. 26) as
follows: All plants provided as one shipment or order with multiple shipments shall
be supplied at an equal height. Plants should be individually potted, not grown in cell
packs or cell trays. Plants must be rooted out in pots but not bound; plants recently
up -potted will not be acceptable. Order plants that have been pruned back will not be
accepted. Plants should be grown in Canadian or Florida peat mix soil.
11. ANSWERS TO QUESTIONS RECEIVED.
Q1) Appendix A (Page 19 - Section 8) Living Wage - I understand the City has a living
wage ordinance which would require employers to pay all employees who provide
services pursuant to this Agreement a living wage rate of $13.31/hourly without
health benefits or $11,62/hourly with health benefits.
Our nursery produces quantities of plant materials, which may or not be sold to the
City of Miami Beach depending on the City's needs. Our nursery must perform
plantings regardless if the City of Miami Beach makes purchases because we are a
wholesale nursery. Therefore buyer is unknown at the time of plantings. Would the
1
living wage ordinance be required for employees who perform the plantings of
potted plants even though buyer is unknown at the time?
Al) The Living Wage does not apply to this solicitation. Please refer to Revision L
above,
Q2) Will a bidder be considered non-responsive if it does not provide Health, Sick
Leave, Family Medical Leave, and Bereavement Leave?
A2) If Proposer cannot offer a benefit to domestic partners because of reasons
outside your control, (e.g., there are no insurance providers in your area
willing to offer domestic partner coverage) you may be eligible for
Reasonable Measures compliance. To comply on this basis, you must agree
to pay a cash equivalent and submit a completed Reasonable Measures
Application (attached) with all necessary documentation, Your Reasonable
Measures Application will be reviewed for consideration by the City Manager,
or his designee. Approval is not guaranteed and the City Manager's decision
is final. Further information on the Equal Benefits requirement is available at
www,miannibeachfLgov/procurennent/,
Q3) Will it be possible to provide examples of Liquidated Damages charges which could
be assessed per dollar amount ranges of the provided ITQ (e, 1. ITQ is $10,000
what is the liquidated damages? 2. ITQ is $50,000 what is the liquidated damages?
A3) Please refer to Appendix C, Paragraph 2.13. Liquidated damages shall vary
with every !IQ, and are undetermined at this time, However, at the time of
each ITQ request the City shall specify the amount of Liquidated Damages
due the City for loss of use and additional costs incurred by the City due to
non -completion of the work requested through the ITQ.
Q4) Will the City consider re-evaluating and lowering the limits for the insurance
requirements, especially for the items of work which require delivery and NOT
installation of plant materials (especially just the smaller material)?
A4) The specified insurance limits shall remain the same.
Q5) Is it the intent of the City to have the awarded bidder unload the plant material when
making a delivery or will the City have staff (small and large items) and equipment
(larger items) available to unload the delivery? In other words, will the awarded
bidder only need to provide a driver?
A5) The City requires plant materials, trees and palms be unloaded by the
delivering plant nursery or delivery company.
Q6) In section 14 - Method of Award, how is the lowest responsive, responsible
bidder(s) determined if the vendors are not providing prices?
A6) Award of this contract will be made to all responsive, responsible bidders,
who meet the minimum requirements set forth in this solicitation to provide
various types of trees„ palms and plant material on an as needed basis. The
work awarded pursuant to this ITB shall primarily consist of work in the
categories of plant material sales and delivery, and plant material sales,
including delivery and installation. It is the intent of the City to pre -qualify
vendors in various categories as found in the Bid Price Form, bidders are not
required to participate in all categories in order to be considered as part of
the pre -qualified pool,
2
These vendors shall then be deemed to be pre -qualified to participate in
subsequent spot market purchases as required by the City on either an as -
needed or on a periodic basis. When such spot market purchases are
initiated, the pre -qualified vendors shall be invited to offer a fixed price for a
specific individual purchase, The award to one vendor for a specific individual
action does not preclude the remaining pre -qualified vendors from submitting
spot market offers for other specific purchases.
Also, refer to Appendix C, Paragraph 2.5 (Pg. 28), entitled, Roadmap for
Projects Awarded Pursuant to Pool of Pre -qualified Contractors.
Q7) In Appendix C - C2. Plant Material Specifications - It states that the vendor should
use Canadian peat mix soil, however, local growers mainly use Florida Peat for
landscape materials. Is Florida Peat acceptable?
A7) Florida Peat is acceptable, See Revision #3 above.
Q8) in Appendix C - 02. Plant Material Specifications - It states that older plants that.
have been pruned back will notbe accepted. However, when growing certain types
of plant material pruning the plants is necessary for the plants to become full looking
shrubs. Please consider removing this requirement or rewording to allow pruning of
plant materials.
A8) This specification exists to prevent growers/suppliers from pruning away
damaged or discolored portions of the plant, thereby masking nutrient
deficiencies, disease, or pest infestations, and as such shall remain in place.
Q9) How many days is it estimated to take for a payment to be sent by the City to the
vendor after the items have been received, inspected, and found to comply with Bld
specifications, free of damage or defect, and properly invoiced?
A9) The City estimates that payment be made for approved invoices within 30
calendar days.
Any questions regarding this Addendum should be submitted in writing to the Procurement
Management Department to the attention of the individual named below, with a copy to the City
Clerk's Office at RafaelGranadocr,miamibeachfl.gov.
Procurement Contact:
William Garviso
Telephone:
305-673-7000, ext. 6650
Email:
WilliamGarviso@miamibeachfl.gov
Bidders are reminded to acknowledge receipt of this addendum as part of your ITB submission.
Alex Denis
Procurement Director
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City of Miami Beach, 1755 Meridian Avenue, 3`d Floor, Miami Beach, Florida 33139, www.miamibeachfl.gov
PROCUREMENT DEPARTMENT
Tel: 305-673-7490,
ADDENDUM NO. 1
ITB 2017 -019 -WG
Trees, Palms and Plant Material: Purchase and Delivery Only and/or Purchase, Delivery
and Installation Services
July 19, 2017
This Addendum to the above -referenced ITB is issued in response to questions from
prospective bidders, or other clarifications and revisions Issued by the City. The ITB Is amended
in the following particulars only.
I. REVISIONS
ITB DUE DATE AND TIME The deadline for the receipt of bids is extended until 3;00
P.M., on Friday, August 4, 2017, at the following location.
City of Miami Beach
Procurement Department
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
Late bids will not be accepted. Bidders are cautioned to plan sufficient time to allow for
traffic or other delays for which the Bidder is solely responsible,
Any questions regarding this Addendum should be submitted in writing to the Procurement
Management Department to the attention of the individual named below, with a copy to the City
Clerk's Office at. RafaelGranado c(f�miamibeachfl.gov.
Procurement Contact:
William Garviso
Telephone:
305-673-7000, ext. 6650
Email:
WilliamGarviso@miamibeachfl.gov
Bidders are reminded to acknowledge receipt of this addendum as part of your ITB submission.
ement Director
INVITATIO\ TO BID (IIB)
2017 -019 -WG
TREES, PALMS AND PLANT MATERIAL: PURCHASE AND DELIVERY ONLY AND/OR PURCHASE,
DELIVERY AND INSTALLATION SERVICES
BID ISSUANCE DATE: JUNE 9, 2017
BID DUE: JULY 21, 2017 @ 3:00 PM
ISSUED BY:
MIAMIBEACH
William Garviso, Procurement Contracting Officer II
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, Miami Beach, FL 33139
305.673.7000 x 6650 1 www.miamibeachfl.gov
MIAMI BEACH
TABLE OF CONTENTS
SOLICITATION SECTIONS: PAGE
0100 NOT UTILIZED N/A
0200 INSTRUCTIONS TO BIDDERS & GENERAL CONDITIONS 3
0300 BID SUBMITTAL INSTRUCTIONS & FORMAT 15
APPENDICES:
APPENDIX A PROPOSAL CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS 16
APPENDIX B "NO BID" FORM 23
APPENDIX C SPECIFICATIONS .25
APPENDIX D SPECIAL CONDITIONS 34
APPENDIX E BID PRICE FORM 36
APPENDIX F INSURANCE REQUIREMENTS 38
ITB 2017 -019 -WG
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SECTION 0200 INSTRUCTIONS TO BIDDERS
1. GENERAL
This Invitation to Bid (ITB) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective
Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "bid") to the City for the
City's consideration as an option in achieving the required scope of services and requirements as noted herein. All
documents released in connection with this solicitation, including all appendixes and addenda, whether included
herein or released under separate cover, comprise the solicitation, and are complementary to one another and
together establish the complete terms, conditions and obligations of the Proposers and, subsequently, the successful
Bidders(s) (the "contractor[s]") if this ITB results in an award.
The City utilizes PublicPurchase (www.publicpurchase,com) for automatic notification of competitive solicitation
opportunities and document fulfillment, including the issuance of any addendum to this ITB. Any prospective Bidder
who has received this ITB by any means other than through PublicPurchase must register immediately with
PublicPurchase to assure it receives any addendum issued to this ITB. Failure to receive an addendum may
result in disqualification of proposal submitted.
2. PURPOSE.
The purpose of this Invitation to Bid is to establish a contract that pre -qualifies vendors to participate in future pricing
competition for: 1) the purchase and delivery of commonly used ground cover plant material, trees and palms; or 2)
the purchase, delivery and installation of ground cover plant material, trees and palms for various City of Miami
Beach departments.
Vendors may submit a bid response for: 1) the purchase and delivery of ground cover plant material; or 2) the
purchase, delivery and installation of ground cover plant material; or 3) the purchase and delivery of trees; or 4) the
purchase, delivery and installation of trees; or 5) the purchase and delivery of palms; or 6) the purchase, delivery
and installation of palms,
3. SOLICITATION TIMETABLE. The tentative schedule for this solicitation is as follows:
ITB Issued
June 9, 2017
Pre -Bid Meeting
June 23 2017 @ 2:OOPM
Deadline for Receipt of Questions
July 11, 2017 @ 5:00PM
Responses Due
July 21, 2017 @ 3:OOPM
Tentative Commission Approval Authorizing Award
TBD
4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the
Procurement Contact noted below:
Procurement Contact:
William Garviso, CPPB
Telephone: Email:
305 673-7000 # 6650 williamcarviso . miamibeachfl,.ov
Additionally, Ile City Clerk is to be co.ied on all communications via e-mail at: RafaelGranado • miamibeachfl.'ov;
or via facsimile: 786=394-4188.
The Bid title/number shall be referenced on all correspondence, All questions or requests for clarification must be
received no later than ten (10) calendar days prior to the date proposals are due as scheduled in Section 0200-3. All
responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum.
ITB 2017 -019 -WG
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4. PRE-BID MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-bid meeting or site visit(s)
may be scheduled.
A Pre -Bid conference will be held as scheduled in Solicitation Timeline above at the following address:
City of Miami Beach
Procurement Department
Conference Room C
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not
mandatory. Proposers interested in participating in the Pre -Bid Submission Meeting via telephone must follow these
steps:
(1) Dial the TELEPHONE NUMBER: 1- 888-270-9936 (Toll-free North America)
(2) Enter the MEETING NUMBER: 5804578
Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this
ITB expressing their intent to participate via telephone.
5. PRE-BID INTERPRETATIONS. Oral information or responses to questions received by prospective Bidders are
not binding on the City and will be without legal effect, including any information received at pre-bid meeting or site
visit(s). Only questions answered by written addenda will be binding and may supersede terms noted in this
solicitation. Addendum will be released through PublicPurchase,
6. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised
and until an award recommendation has been forwarded to the City Commission by the City Manager are under the
"Cone of Silence." The Cone of Silence ordinance is available at
http://library,municode.com/index.aspx?clientlD=13097&statelD=9&statename=Florida, Any communication or
inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception
communications with the Procurement Director, or his/her administrative staff responsible for administering the
procurement process for this solicitation providing said communication is limited to matters of process or procedure
regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the
Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov.
7. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following
ordinances/resolutions, which may be found on the City Of Miami Beach website:
http://web,miamibeachfl.gov/procurement/scroll.aspx?id=23510
• CONE OF SILENCE CITY CODE SECTION 2-486
• PROTEST PROCEDURES CITY CODE SECTION 2-371
• DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3
• LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406
• CAMPAIGN CONTRIBUTIONS BY VENDORS . CITY CODE SECTION 2-487
• CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT
ISSUES CITY CODE SECTION 2-488
• REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL
BENEFITS FOR DOMESTIC PARTNERS CITY CODE SECTION 2-373
• LIVING WAGE REQUIREMENT CITY CODE SECTIONS 2-407 THROUGH 2-410
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• PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND
CONTROLLED BY VETERANS AND TO STATE -CERTIFIED SERVICE -
DISABLED VETERAN BUSINESS ENTERPRISES CITY CODE SECTION 2-374
• FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300
• ACCEPTANCE OF GIFTS, FAVORS & SERVICES CITY CODE SECTION 2-449
8. EXAMINATION OF SOLICITATION DOCUMENTS AND SITE: It is the responsibility of each Bidder, before
submitting a Bid, to:
• Examine the solicitation thoroughly.
• Visit the site or structure, as applicable, to become familiar with conditions that may affect costs, progress,
performance or furnishing of the Work,
• Take into account federal, state and local (City and Miami -Dade County) laws, regulations, permits, and
ordinances that may affect costs, progress, performance, furnishing of the Work, or award.
• Study and carefully correlate Bidder's observations with the solicitation.
• Notify the Procurement Director of all conflicts, errors or discrepancies in the solicitation of which Bidder
knows or reasonably should have known.
• The submission of a Bid shall constitute an incontrovertible representation by Bidder that Bidder has
complied with the above requirements and that without exception, the Bid is premised upon performing and
furnishing the Work required by the solicitation and that the solicitation documents are sufficient in scope
and detail to indicate and convey understanding of all terms and conditions for performance and furnishing
of the Work.
9. POSTPONEMENT OF DUE DATE FOR RECEIPT OF BIDS. The City reserves the right to postpone the deadline
for submittal of bids and will make a reasonable effort to give at least three (3) calendar days written notice of any
such postponement to all prospective Bidders through PublicPurchase.
10. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the bid due
date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and
proposed awards, Protests not submitted in a timely manner pursuant to the requirements of City Code
Section 2-371 shall be barred.
11. NOT USED.
12. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011-
3748, the City shall give a preference to a responsive and responsible bidder which is a small business concern
owned and controlled by a veteran(s) or which is a service -disabled veteran business enterprise, and which is within
five percent (5%) of the lowest and best bidder, by providing such bidder an opportunity of providing said goods or
contractual services for the lowest responsive bid amount, Whenever, as a result of the foregoing preference, the
adjusted prices of two (2) or more bidders which are a small business concern owned and controlled by a veteran(s)
or a service -disabled veteran business enterprise constitute the lowest bid pursuant to an ITB or oral or written
request for quotation, and such bids are responsive, responsible and otherwise equal with respect to quality and
service, then the award shall be made to the service -disabled veteran business enterprise.
13. CONTRACT PRICE. Bid Price is to include the furnishing of all labor, materials, equipment including tools,
services, permit fees, applicable taxes, overhead and profit for the completion of the Work except as may be
otherwise expressly provided in the solicitation.
14. METHOD OF AWARD. Following the review of bids and application of vendor preferences, the lowest
responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be recommended
ITB 2017 -019 -WG
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for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best interest of the City, to the
City Manager for his consideration. After considering the staff recommendation for award, the City Manager shall
exercise his due diligence and recommend to the Mayor and City Commission the bid that the City Manager deems
to be in the best interest of the City. The City Commission shall consider the City Manager's recommendation(s) and,
may approve or reject the City Manager's recommendation(s). The City Commission may also reject all bids
received. In determining the lowest and best bidder, and in addition to price, Section 2-369 of the City Code provides
that the City may consider the following:
• The ability, capacity and skill of the bidder to perform the Contract.
• Whether the bidder can perform the Contract within the time specified, without delay or interference.
• The character, integrity, reputation, judgment, experience and efficiency of the bidder.
• The quality of performance of previous contracts.
• The previous and existing compliance by the bidder with laws and ordinances relating to the
Contract.
15. INTENTIONALLY OMITTED.
16. BINDING CONTRACT. The signed bid shall be considered an offer on the part of the bidder, which offer shall be
deemed accepted upon award of the bid by the City Commission, The City Commission's selection or approval of
the City Manager's recommendation shall constitute a binding Contract between the City and the awarded bidder(s).
The Contract shall include the solicitation, any and all addenda issued by the City and the Bid Proposal submitted
the by bidder. In any discrepancy between the documents, the order of preference shall be as follows: 1) Addendum
in reverse order of release; 2) Solicitation; 3) Bid Proposal. In case of default on the part of the successful bidder, the
City may procure the items or services from other sources and hold the bidder responsible for any excess cost
occasioned or incurred thereby.
17. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods
and services specifically listed in this solicitation from the contractor. However, the City reserves the right to
purchase any goods or services awarded from state or other governmental contract, or on an as -needed basis
through the City's spot market purchase provisions.
18. GENERAL TERMS AND CONDITIONS. It is the responsibility of the Bidder to become thoroughly familiar with
the Bid requirements, terms and conditions of this solicitation. Ignorance by the Bidder of conditions that exist or that
may exist will not be accepted as a basis for varying the requirements of the City, or the compensation to be paid to
the Bidder.
19, ACCEPTANCE OR REJECTION OF BIDS. The City reserves the right to reject any or all bids prior to award.
Reasonable efforts will be made to either award the Contract or reject all bids within one -hundred twenty (120)
calendar days after bid opening date. A Bidder may not withdraw its bid unilaterally nor change the Contract Price
before the expiration of one hundred and twenty (120) calendar days from the date of bid opening. A Bidder may
withdraw its bid after the expiration of one hundred twenty (120) calendar days from the date of bid opening by
delivering written notice of withdrawal to the Department of Procurement Management prior to award of the Bid by
the Mayor and City Commission.
20. ALTERNATE RESPONSES MAY BE CONSIDERED. The City may consider one (1) alternate response from
the same Bidder for the same formal solicitation; provided, that the alternate response offers a different product that
meets or exceeds the formal solicitation requirements. In order for the City to consider an alternate response, the
Bidder shall complete a separate Price Sheet form and shall mark "Alternate Response". Alternate response shall
be placed in the same response. This provision only applies to formal solicitations for the procurement of goods,
ITB 2017 -019 -WG
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services, items, equipment, materials, and/or supplies.
21. AMERICAN WITH DISABILITIES ACT. To request this material in accessible format, sign language interpreters,
information on access for persons with disabilities, and/or any accommodation to review any document or participate
in any city -sponsored proceeding, please contact 305-604-2489 (voice), 305-673-7524 (fax) or 305-673-7218 (TTY)
five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service).
22. NON-DISCRIMINATION. The Proposer certifies that it is in compliance with the non-discrimination clause
contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal
employment opportunity for all persons without regard to race, color, religion, sex or national origin. In accordance
with the City's Human Rights Ordinance, codified . in Chapter 62 of the City Code, Proposer shall prohibit
discrimination by reason of race, color, national origin, religion, sex, intersexuality, gender identity, sexual
orientation, marital and familial status, and age or disability.
23. ASSIGNMENT. The successful bidder shall not assign, transfer, convey, sublet or otherwise dispose of the
contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to
any person, company or corporation, without the prior written consent of the City.
24. AUDIT RIGHTS AND RECORDS RETENTION. The Successful Bidder agrees to provide access at all
reasonable times to the City, or to any of its duly authorized representatives, to any books, documents, papers and
records of Contractor which are directly pertinent to this formal solicitation, for the purpose of audit, examination,
excerpts, and transcriptions. The Successful Bidder shall maintain and retain any and all of the books, documents,
papers and records pertinent to the Contract for three (3) years after the City makes final payment and all other
pending matters are closed. Contractor's failure to or refusal to comply with this condition shall result in the
immediate cancellation of this contract by the City.
25. BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE. Bid Bonds, when required, shall be
submitted with the bid in the amount specified in the Special Conditions. After acceptance of the bid, the City will
notify the successful bidder to submit a performance bond and certificate of insurance in the amount specified in the
Special Conditions,
26. BILLING INSTRUCTIONS. Invoices, unless otherwise indicated, must show purchase order numbers and shall
be submitted to the ordering City department.
27. CANCELLATION. In the event any of the provisions of this Bid are violated by the bidder, the City shall give
written notice to the bidder stating such deficiencies and, unless such deficiencies are corrected within ten (10)
calendar days from the date of the City's notice, the City, through its City Manager, may declare the contract in
default and terminate same, without further notice required to the bidder. Notwithstanding the preceding, the City,
through its City Manager, also reserves the right to terminate the contract at any time and for any reason, without
cause and for convenience, and without any monetary liability to the City, upon the giving of thirty (30) days prior
written notice to the bidder.
28. CITY'S RIGHT TO WAIVE OR REJECT BIDS. The City Commission reserves the right to waive any
informalities or irregularities in this Bid; or to reject all bids, or any part of any bid, as it deems necessary and in the
best interest of the City of Miami Beach.
29. CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS. If a bidder is in doubt as to the true meaning of
the Bid specifications, or other Bid documents, or any part thereof, the bidder must submit to the City, at least ten
(10) calendar days prior to the scheduled Bid opening date, a request for clarification.
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MIAMI BEACH
Any interpretation of the Bid, including, without limitation, responses to questions and request for clarification(s) from
bidders, will be made only by Addendum duly issued by the City. In the event of conflict with the original
specifications, the Addendum shall supersede such specifications, to the extent specified. Subsequent Addendum
shall govern over prior Addendum only to the extent specified. The bidder shall be required to acknowledge receipt
of any and all Addendum, and filling in and signing in the spaces provided in section 5,0,
Acknowledgements/Affidavits. Failure to acknowledge Addendum may deem a bid non-responsive.
The City will not be responsible for explanations, interpretations, or answers to questions made verbally or in writing
by any City representative, unless issued by the City via formal written Addendum to this Bid..
Any questions or clarifications concerning the Bid shall be submitted in writing to the Procurement Department, 1755
Meridian Avenue, 3rd Floor Miami Beach, FL 33139 with a copy to the City Clerk.
30. COLLUSION. Where two (2) or more related parties each submit a bid or bids for any contract, such bids or bids
shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to
the extent of ownership, control and management of such related parties in the preparation and submittal of such bid
or bids. `Related parties" means bidders or the principals thereof which have a direct or indirect ownership interest in
another bidder for the same contract, or in which a parent company or the principals thereof of one (1) bidder have a
direct or indirect ownership interest in another bidder for the same contract. Bid or bids found to be collusive shall be
rejected.
Bidders who have been found to have engaged in collusion may also be suspended or debarred, and any contract
resulting from collusive bidding may be terminated for cause.
31. CONDITION AND PACKAGING. Bidder guarantees items offered and delivered to be the current standard
production model at time of bid and shall offer expiration dating of at least one year or later. Bidder also guarantees
items offered and delivered to be new, unused, and free from any and all defects in material, packaging and
workmanship and agrees to replace defective items promptly at no charge to the City of Miami Beach, for the
manufacturer's standard warranty but in no case for a period of less than 12 months from date of acceptance. All
containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging.
32. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the
stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been
awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by
the City and the contractor.
33. DELIVERY. Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of
days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time
may become a basis for making an award. Delivery shall be within the normal working hours of the City using
Department, Monday through Friday, excluding holidays. Receiving hours are Monday through Friday, excluding
holidays, from 8:30 A.M. to 4:00 P.M.
34. DELIVERY TIME. Bidders shall specify in the attached Bid Form, the guaranteed delivery time (in calendar days)
for each item. It must be a firm delivery time; no ranges (For example, 12-14 days) will be accepted.
35. DEMONSTRATION OF COMPETENCY.
A. Pre -award inspection of the bidder's facility may be made prior to the award of contract.
B. Bids will only be considered from firms which are regularly engaged in the business of providing the goods
and/or services as described in this Bid,
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C. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and
have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform
the services if awarded a contract under the terms and conditions of this Bid.
D. The terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and
well established company in line with the best business practices in the industry, and as determined by the
City of Miami Beach.
E. The City may consider any evidence available regarding the financial, technical, and other qualifications and
abilities of a bidder, including past performance (experience), in making an award that is in the best interest
of the City.
F. The City may require bidders to show proof that they have been designated as authorized representatives of
a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also
require material information from the source of supply regarding the quality, packaging, and characteristics
of the products to be supply to the City. Any material conflicts between information provided by the source
of supply and the information contained in the bidder's bid may render the bid non-responsive.
G. The City may, during the period that the contract between the City and the successful bidder is in force,
review the successful bidder's record of performance to ensure that the bidder is continuing to provide
sufficient financial support, equipment, and organization as prescribed in this bid. Irrespective of the
bidder's performance on contracts awarded to it by the City, the City may place said contracts on
probationary status and implement termination procedures if the City determines that the successful bidder
no longer possesses the financial support, equipment, and organization which would have been necessary
during the bid evaluation period in order to comply with the demonstration of competency required under this
subsection,
36. DISPUTES. In case of any doubt or difference of opinion as to the items and/or services (as the case may be) to
be furnished hereunder, the decision of the City shall be final and binding on all parties.
37. DISPUTES. In the event of a conflict between the Bid documents, the order of priority of the documents shall be
as follows:
A. Any contract or agreement resulting from the award of this Bid; then
B. Addendum issued for this Bid, with the latest Addendum taking precedence; then
C. The Bid; then
D. The bidder's bid in response to the Bid.
38. DEFAULT. Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such
award is made, may result in forfeiture of that portion of any bid surety required as liquidated damages incurred by
the City thereby; or, where surety is not required, failure to execute a contract as described above may be grounds
for removing the bidder from the City's bidders list.
39. EQUIVALENTS. If a bidder offers makes of equipment or brands of supplies other than those specified in the Bid
specifications, he must so indicate in his bid, Specific article(s) of equipment/supplies shall conform in quality,
design and construction with all published claims of the manufacturer.
The bidder shall indicate in the Bid Form the manufacturer's name and number if bidding other than the specified
brands, and shall indicate ANY deviation from the specifications as listed in the Bid. Other than specified items
offered requires complete descriptive technical literature marked to indicate detailed conformance with
specifications, and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS
INFORMATION. THE CITY SHALL BE THE SOLE JUDGE OF EQUALITY AND ITS DECISION SHALL BE FINAL.
Note as to Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides
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as to a standard of acceptable product quality level only and should not be construed as an endorsement or a
product limitation of recognized and legitimate manufacturers, Bidders shall formally substantiate and verify that
product(s) offered conform with or exceed quality as listed in the specifications.
40. ELIMINATION FROM CONSIDERATION. This bid shall not be awarded to any person or firm who is in arrears
to the City upon any debt, taxes, or contracts which are defaulted as surety or otherwise upon any obligation to the
City,
41. EMERGENCY RESPONSE PRIORITY. It is hereby made a part of this solicitation that before, during, and after a
public emergency, disaster, hurricane, tornado, flood, or other acts of force majeure that the City of Miami Beach,
Florida shall receive a "First Priority" for any goods and services covered under any award resulting from this
solicitation, including balance of line items as applicable. It is vital and imperative that the majority of citizens are
protected from any emergency situation that threatens public health and safety, as determined by the City. By virtue
of submitting a response to this solicitation, vendor agrees to provide all award -related goods and services to the
City on a "first priority" under the emergency conditions noted above.
42. ESTIMATED QUANTITIES. Estimated quantities or estimated dollars, if provided, are for City guidance only. No
guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is
not obligated to place any order for a given amount subsequent to the award of this Bid. Estimates are based upon
the City's actual needs and/or usage during a previous contract period. The City may use said estimates for
purposes of determining whether the low bidder meets specifications.
43. EXCEPTIONS TO BID. Bidders are strongly encouraged to thoroughly review the specifications and all
conditions set forth in this Bid. Bidders who fail to satisfy the requirements in this Bid, may be deemed non-
responsive and receive no further consideration. Should your proposed bid not be able to meet one (1) or more of
the requirements set forth in this Bid and you are proposing alternatives and/or exceptions to said requirements, you
must notify the Procurement Office, in writing, at least five (5) day's prior to the deadline for submission of bids. The
City reserves the right to revise the scope of services via Addendum prior to the deadline for receipt of bids.
44. FACILITIES. The City, through its City Manager or his/her authorized designee, reserves the right to inspect the
bidder's facilities at any time, upon reasonable prior written or verbal notice,
45. FLORIDA PUBLIC RECORDS LAW. Bidders are hereby notified that all Bid including, without limitation, any
and all information and documentation submitted therewith, are exempt from public records requirements under
Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides
notice of an intended decision or until thirty (30) days after opening of the bids, whichever is earlier. Additionally,
Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to
(a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in
order to perform the services; (b) provide the public with access to public records on the same terms and conditions
that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter
or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for
retaining public records and transfer, at no cost, to the public agency all public records in possession of the
contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. All records stored electronically must be provided to the
public agency in a format that is compatible with the information technology systems of the public agency.
46. F.O.B. DESTINATION. Unless otherwise specified in the Formal Solicitation, all prices quoted/proposed by the
bidder must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in the bid price,
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unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for rejection of bid.
47. GRATUITIES. Bidders shall not offer any gratuities, favors, or anything of monetary value to any official,
employee, contractor, or agent of the City, for the purpose of influencing consideration of this Bid.
48. INDEMNIFICATION. The successful Bidder shall indemnify and hold harmless the City and its officers,
employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and
costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting
from the performance of the agreement by the successful Bidder or its employees, agents, servants, partners,
principals or subcontractors. The successful Bidder shall pay all claims and losses in connection therewith, and
shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where
applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may be
incurred thereon. The successful Bidder expressly understands and agrees that any insurance protection required
by this Agreement or otherwise provided by the successful Bidder shall in no way limit the responsibility to indemnify,
keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein
provided, The above indemnification provisions shall survive the expiration or termination of this Agreement.
49. INSPECTION, ACCEPTANCE & TITLE. Inspection and acceptance will be at destination, unless otherwise
provided. Title to (or risk of loss or damage to) all items shall be the responsibility of the successful bidder until
acceptance by the City, unless loss or damage results from the gross negligence or willful misconduct of the City.
If any equipment or supplies supplied to the City are found to be defective, or do not conform to the specifications,
the City reserves the right to cancel the order upon written notice to the seller, and return the product, at the bidder's
expense.
50. LAWS, PERMITS AND REGULATIONS. The bidder shall obtain and pay for all licenses, permits, and inspection
fees required under the contract; and shall comply with all Applicable Laws.
51. LEGAL REQUIREMENTS. The bidder shall be required to comply with all federal, State of Florida, Miami -Dade
County, and City of Miami Beach codes, laws, ordinances, and/or rules and regulations that in any manner affect the
items covered herein (collectively, Applicable Laws). Lack of knowledge or ignorance by the bidder with/of
Applicable Laws will in no way be a cause for relief from responsibility.
52. LIABILITY, INSURANCE, LICENSES AND PERMITS. Where bidders are required to enter or go on to City of
Miami Beach property to deliver materials or perform work or services as a result of the Bid, the bidder will assume
the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work
complies with all Applicable Laws. The bidder shall be liable for any damages or loss to the City occasioned by
negligence of the bidder, or his/her officers, employees, contractors, and/or agents, for failure to comply with
Applicable Laws,
53. MANNER OF PERFORMANCE. Bidder agrees to perform its duties and obligations in a professional manner
and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Bidder
agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified,
and licensed in all areas encompassed within their designated duties, Bidder agrees to furnish to the City any and
all documentation, certification, authorization, license, permit, or registration currently required by applicable laws,
rules, and regulations. Bidder further certifies that it and its employees will keep all licenses, permits, registrations,
authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of
this contract. Failure of bidder to comply with this paragraph shall constitute a material breach of this contract,
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MIAMI BEACH
54. MISTAKES. Bidders are expected to examine the specifications, delivery schedules, bid prices, and extensions,
and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk and may result in
the bid being non-responsive,
55. MODIFICATION/WITHDRAWALS OF BIDS. A bidder may submit a modified bid to replace all or any portion of
a previously submitted bid up until the bid due date and time. Modifications received after the bid due date and time
will NOT be considered.
Bids shall be irrevocable until contract award unless withdrawn in writing prior to the bid due date or after expiration
of 120 calendar days from the opening of bids without a contract award. Letters of withdrawal received after the bid
due date and before said expiration date and letters of withdrawal received after contract award will NOT be
considered,
56. NON-CONFORMANCE TO CONTRACT CONDITIONS. Items may be tested for compliance with specifications.
Items delivered, not conforming to specifications, may be rejected and returned at the bidder's expense. These
items, as well as items not delivered as per delivery date in bid and/or purchase order, may be purchased by the
City, at its discretion, on the open market. Any increase in cost may be charged against the bidder. Any violation of
these stipulations may also result in the bidder's name being removed from the City's vendor list.
57. OPTIONAL CONTRACT USAGE. When the successful bidder(s) is in agreement, other units of government or
non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of
government or non-profit agency.
58. OSHA. The bidder warrants to the City that any work, services, supplies, materials or equipment supplied
pursuant to this Bid shall conform in all respects to the standards set forth in the Occupational Safety and Health Act
of 1970, as amended, and the failure to comply with this condition will be deemed breach of contract. Any fines
levied because of inadequacies to comply with this condition shall be borne solely by the bidder.
59. PATENTS & ROYALTIES. The bidder shall indemnify and save harmless the City of Miami Beach, Florida, and
its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses
for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in
the performance of the contract, including its use by the City of Miami Beach, Florida. If the bidder uses any design,
device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception,
that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any
way involved in the work.
60. PAYMENT. Payment will be made by the City after the items have been received, inspected, and found to
comply with Bid specifications, free of damage or defect, and properly invoiced.
61. PRICES QUOTED. Prices quoted shall remain firm and fixed during the duration of the contract. In completing
the bid form, state both unit price and extended total, when requested. Prices must be stated in units of quantity
specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE
quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in Special
Conditions). The Bidder may offer cash discounts for prompt payments; however, such discounts will not be
considered in determining the lowest price during bid evaluation. Bidders are requested to provide prompt payment
terms in the space provided on the Bid submittal signature page of the solicitation. Award, if made, will be in
accordance with terms and conditions stated herein. Each item must be bid separately, and no attempt is to be
made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a
consideration in determination of award of bid(s).
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62. PRODUCT INFORMATION. Product literature, specifications, and technical information, including
Manufacturer's Safety Data Sheets (MSDS) should be provided with this bid as an attachment to the "BID FORM".
However, in all cases must be provided within five (5) calendar days upon request from Purchasing Agent.
63. REASONABLE ACCOMMODATION. In accordance with Title II of the Americans with Disabilities Act, any
person requiring an accommodation at the Bid opening because of a disability must contact the Procurement
Division.
64. SAMPLES. Bids submitted as an "equal" product must be accompanied with detailed specifications. Samples of
items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the
bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid
opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with the
bidder's name. Failure of the bidder to either deliver required samples, or to clearly identify samples may be reason
for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Division, 1700
Convention Center Drive, Miami Beach, FL 33139,
65. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and
Conditions shall have precedence.
66. SPOT MARKET PURCHASES. It is the intent of the City to purchase the items specifically listed in this Bid from
the successful bidder. However, the City reserves the right to purchase the items from state or other governmental
contract, or on an as -needed basis through the City's spot market purchase provisions.
67. SUBSTITUTIONS. After award of contract, the City WILL NOT accept substitute shipments of any kind, without
previous written approval. The bidder is expected to furnish the brand quoted in its bid. Any substitute shipments
will be returned at the bidder's expense.
68. TAXES. The City of Miami Beach is exempt from all Federal Excise and State taxes.
69. TIE BIDS. In accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be
given to bidders certifying that they have implemented a drug free work place program. A certification form will be
required. In the event of a continued tie between two or more bidders after consideration of the drug free workplace
program, the City's Local Preference and Veteran Preference ordinances will dictate the manner by which a tie is to
be resolved. In the event of a continued tie after the Local and Veteran Preference ordinances have been applied or
the tie exists between bidders that are not Local or Veteran, the breaking of the tie shall be at the City Manager's
discretion, which will make a recommendation for award to the City Commission,
70. TERMINATION FOR DEFAULT. If the successful bidder shall fail to fulfill in a timely manner, or otherwise
violate, any of the covenants, agreements, or stipulations material to the Bid and/or the contract entered into with the
City pursuant thereto, the City shall thereupon have the right to terminate the work and/or services then remaining to
be performed by giving written notice to the bidder of such termination, which shall become effective upon receipt by
the bidder of the written termination notice,
In that event, the City shall compensate the successful bidder in accordance with the term of the contract for all work
and/or services satisfactorily performed by the bidder prior to termination, net of any costs incurred by the City as a
consequence of the default.
Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained
by the City by virtue of any breach of the contract by the bidder, and the City may reasonably withhold payments to
the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from
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MIAMI BEACH
the successful bidder is determined.
The City may, at its discretion, provide reasonable "cure period" for any contractual violation prior to termination of
the contract; should the successful bidder fail to take the corrective action specified in the City's notice of default
within the allotted cure period, then the City may proceed to terminate the contract for cause in accordance with this
subsection.
71. TERMINATION FOR CONVENIENCE OF CITY. The City may, for its convenience, terminate the work and/or
services then remaining to be performed, at any time, by giving written notice to the successful bidder of such
termination, which shall become effective thirty (30) days following receipt by bidder of such notice. In that event, all
finished or unfinished documents and other materials shall be properly delivered to the City, If the contract is
terminated by the City as provided in this subsection, the City shall compensate the successful bidder in accordance
with the terms of the contract for all and without cause and/or any resulting liability to the City, work and/or services
actually performed by the successful bidder, and shall also compensate the bidder for its reasonable direct costs in
assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any
profits that the successful bidder expected to earn on the balanced of the contract. Such payments shall be the total
extent of the City's liability to the successful bidder upon a termination as provided for in this subsection.
72. UNDERWRITERS' LABORATORIES. Unless otherwise stipulated in the Bid, all manufactured items and
fabricated assemblies shall be U.L. listed or re-examination listing where such has been established by U.L. for the
item(s) offered and furnished.
73. ADDITIONAL SERVICES. Although this solicitation and resultant contract identifies specific goods, services or
facilities ("items"), it is hereby agreed and understood that the City, through the approval of the Department and
Procurement Directors (for additional items up to $50,000) or the City Manager (for additional items greater than
$50,000), may require additional items to be added to the Contract which are required to complete the work. When
additional items are required to be added to the Contract, awarded vendor(s), as applicable to the item being
requested, under this contract may be invited to submit price quote(s) for these additional requirements. If these
quote(s) are determined to be fair and reasonable, then the additional work will be awarded to the current contract
vendor(s) that offers the lowest acceptable pricing. The additional items shall be added to this contract by through a
Purchase Order (or Change Order if Purchase Order already exists). In some cases, the City may deem it necessary
to add additional items through a formal amendment to the Contract, to be approved by the City Manager.
The City may determine to obtain price quotes for the additional items from other vendors in the event that
fair and reasonable pricing is not obtained from the current contract vendors, or for other reasons at the
City's discretion.
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SECTION 0300 BID SUBMITTAL INSTRUCTIONS AND FORMAT
1. SEALED BIDS. One original Bid Proposal (preferably in 3 -ring binder) must be submitted in an opaque, sealed
envelope or container on or before the due date established for the receipt of bids. Additionally, three (3) bound
copies and one (1) electronic format (CD or USB format) are to be submitted, with the original submission or within
two (2) days of request by the City. The following information should be clearly marked on the face of the envelope
or container in which the bid is submitted: Bid Number, Bid Title, Bidders Name, Bidder Return Address. Bids
received electronically, either through email or facsimile, are not acceptable and will be rejected.
2. BID PROPOSAL. The Bid Proposal is to include the following:
• TAB 1 — Bid Price Form (Appendix E). The Bid Price Form (Appendix E) shall be completed mechanically
or, if manually, in ink. Bid Price Forms submitted in pencil shall be deemed non-responsive. All corrections
on the Bid Price Form shall be initialed.
TAB 2 - Bid Certification, Questionnaire and Affidavits (Appendix A).
• TAB 3 — Other Information
2. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids.
Any Bid received after the deadline established for receipt of proposals will be considered late and not be
accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays,
natural or otherwise.
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APPENDIX "A"
MIAM
BEACH
Proposal Certification,
Questionnaire &
Requirements Affidavit
2017 -019 -WG
TREES, PALMS AND PLANT MATERIAL:
PURCHASE AND DELIVERY ONLY
AND/OR PURCHASE, DELIVERY AND
INSTALLATION SERVICES
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
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Solicitation No:
2017 -019 -WG
Solicitation Title:
TREES, PALMS AND PLANT MATERIAL: PURCHASE AND DELIVERY
ONLY AND/OR PURCHASE, DELIVERY AND INSTALLATION SERVICES
Procurement Contact
William Garviso, CPPB
Tel:
(305) 673-7000 # 6650
Email:
williamgarviso@miamibeachfl.gov
PROPOSAL CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT
Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform
prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from
Proposers in order that certain portions of responsiveness, responsibility and other determining factors and
compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements
Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed.
1. General Proposer Information.
FIRM NAME:
No of Years in Business:
No of Years in Business Locally:
No of Employees:
OTHER NAME(S) PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS:
FIRM PRIMARY ADDRESS (HEADQUARTERS):
CITY:
STATE:
ZIP CODE:
TELEPHONE NO,:
TOLL FREE NO.:
FAX NO.:
FIRM LOCAL ADDRESS:
CITY:
STATE:
ZIP CODE:
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT:
ACCOUNT REP TELEPHONE NO.:
ACCOUNT REP TOLL FREE NO.:
ACCOUNT REP EMAIL:
FEDERAL TAX IDENTIFICATION NO.:
The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to:, any firm or principal
information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems
necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements.
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1. Veteran Owned Business. Is Pro oser claiming a veteran owned business status?
YES NO
SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm
is certified as a veteran -owned business or a service -disabled veteran owned business by the State of Florida or United States
federal government, as required pursuant to ordinance 2011-3748,
2. Financial Capacity. When requested by the City, each Proposer shall arrange for Dun & Bradstreet to submit a Supplier
Qualification Report (SQR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, by
the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the
Proposer. The Proposer shall request the SQR report from D&B at
https:llsupplierportal.dnb.comlwebapplwcslstoreslservletJSupplierPortal?storeld=11696
Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each
Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible
in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at
800.424.2495,
SUBMITTAL REQUIREMENT: Proposer shall request that Dun & Bradstreet submit its Supplier Qualifier Report directly to the
City, with bid or within 2 days of request.
3, Conflict Of Interest. All Proposers must disclose, in their Proposal, the name(s) of any officer, director, agent, or immediate family
member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must
disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the
Proposer entity or any of its affiliates.
SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member
(spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Proposers must also disclose the name of
any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of
its affiliates.
4. References & Past Performance. Proposer shall submit at least three (3) references for whom the Proposer has completed work
similar in size and nature as the work referenced in solicitation,
SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact
Individual Name & Title, 3) Address, 4) Telephone, 5) Contact's Email and 6) Narrative on Scope of Services Provided.
5. Suspension, Debarment or Contract Cancellation. Has Proposer ever been debarred, suspended or other legal violation, or had
a contract cancelled due to non erformance by an ublic sector agency?
YES NO
SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to
action(s).
6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform
laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all
applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions,
as prescribed therein, including disqualification of their Proposals, in the event of such non-compliance.
SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub -consultants) with a controlling
financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not
each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the
office of Mayor or City Commissioner for the City of Miami Beach.
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Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the
City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Procurement Division with its proposal/response
or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable
governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of
Miami Beach and Miami Dade County.
SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business
Ethics, Proposer may submit a statement indicating that it will adopt, as required in the ordinance, the City of Miami Beach Code of
Ethics, available at www.miamibeachfl.gov/procurement/.
Living Wage. Pursuant to Section 2-408 of the Miami Beach City Code, as same may be amended from time to time, Proposers
shall be required to pay all employees who provide services pursuant to this Agreement, the hourly living wage rates listed below:
The City Commission approved Ordinance 2014-3897 on September 30, 2014 increasing the living wage rate to
$13,31/hourly without health benefits or $11.62/hourly with health benefits with an effective date of January 1, 2015.
The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation
using the Consumer Price Index for all Urban Consumers (CPI -U) Miami/Ft. Lauderdale, issued by the U.S. Department of Labor's
Bureau of Labor Statistics. Notwithstanding the preceding, no annual index shall exceed three percent (3%). The City may also, by
resolution, elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement
same (in a particular year).
Proposers' failure to comply with this provision shall be deemed a material breach under this proposal, under which the City may,
at its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties
and fines, as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is
available at www,miamibeachfl,gov/procurement/.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
to the living wage requirement.
9. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited
contracts valued at over $100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more
calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business
with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide "Equal Benefits" to their
employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a
Contractor who work within the City limits of the City of Miami Beach, Florida; and the Contractor's employees located in the United
States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami
Beach.
A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees?
YES NO
B. Does your company provide or offer access to any benefits to employees with (same or opposite sex) domestic partners* or to
domestic partners of employees?
YES
NO
C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already
specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as
bereavement leave; other benefits are provided directly to the spouse or domestic partner, such as medical insurance.
BENEFIT
Firm Provides for
Employees with
Spouses
Firm Provides for
Employees with
Domestic Partners
Firm does not
Provide Benefit
Health
Sick Leave
Family Medical Leave
Bereavement Leave
If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance
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19
providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To
comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application
(attached) with all necessary documentation. Your Reasonable Measures Application will be reviewed for consideration by the City
Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal
Benefits requirement is available at www.miamibeachfl.gov/procurement/.
10. Public Entity Crimes. Section 287.133(2)(a), Florida Statutes, as currently enacted or as amended from time to time, states that a
person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit
a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal,
proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit
proposals, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity
in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of
being placed on the convicted vendor list.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
with the requirements of Section 287.133, Florida Statutes, and certifies it has not been placed on convicted vendor list.
11. Non -Discrimination. Pursuant to City Ordinance No.2016-3990, the City shall not enter into a contract with a business unless the
business represents that it does not and will not engage in a boycott as defined in Section 2-375(a) of the City Code, including the
blacklisting, divesting from, or otherwise refusing to deal with a person or entity when such action is based on race, color, national
origin, religion, sex, intersexuality, gender identity, sexual orientation, marital or familial status, age or disability.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code.
12. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to
Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina and
Mississippi, as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no
travel shall occur on behalf of the City to North Carolina or Mississippi, nor shall any product or services it provides to the City be
sourced from these states.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
it is and shall remain in full compliance with Resolution 2016-29375.
13. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation
which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every
Proposer having received solicitation through the City's e -procurement system, PublicPurchase,com. However, Proposers are
solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of
Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure
to obtain and acknowledge receipt of all addendum may result in proposal disqualification.
Initial to Confirm
Receipt
Initial to Confirm
Receipt
Initial to Confirm
Receipt
Addendum 1
Addendum 6
Addendum 11
Addendum 2
Addendum 7
Addendum 12
Addendum 3
Addendum 8
Addendum 13
Addendum 4
Addendum 9
Addendum 14
Addendum 5
Addendum 10
Addendum 15
If additional confirmation of addendum is required, submit under separate cover.
14. Fair Chance Requirement. Beginning on December 1, 2016, the city shall not enter into a contract, resulting from a competitive
solicitation issued pursuant to this article, with a business unless the business certifies in writing that the business has adopted and
employs written policies, practices, and standards that are consistent with the city's Fair Chance Ordinance, set forth in article V of
chapter 62 of this Code.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
it is and shall remain in full compliance with Resolution 2016-29375,
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DISCLOSURE AND DISCLAIMER SECTION
The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the "City") for the recipient's convenience.
Any action taken by the City in response to Proposals made pursuant to this solicitation, or in making any award, or in failing or refusing to
make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after
issuance of an award, shall be without any liability or obligation on the part of the City.
In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and
may accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. In its sole discretion, the City may
determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation.
Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including
financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicants affiliates, officers,
directors, shareholders, partners and employees, as requested by the City in its discretion.
The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to
assure itself that information contained herein is accurate and complete. The City does not provide any assurances as to the accuracy of any
information in this solicitation.
Any reliance on these contents, or' on any permitted communications with City officials, shall be at the recipient's own risk. Proposers should
rely exclusively on their own investigations, interpretations, and analyses. The solicitation is being provided by the City without any warranty
or representation, express or implied, as to its content, its accuracy, or its completeness. No warranty or representation is made by the City
or its agents that any Proposal conforming to these requirements will be selected for consideration, negotiation, or approval.
The City shall have no obligation or liability with respect to this solicitation, the selection and the award process, or whether any award will be
made. Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally
relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof, Any Proposals submitted to the City pursuant to this
solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal,
This solicitation is made subject to correction of errors, omissions, or withdrawal from the market without notice. Information is for guidance
only, and does not constitute all or any part of an agreement.
The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable
definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive
agreements executed among the parties. Any response to this solicitation may be accepted or rejected by the City for any reason, or for no
reason, without any resultant liability to the City.
The City is governed by the Government -in -the -Sunshine Law, and all Proposals and supporting documents shall be subject to disclosure as
required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by
Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become
public records.
Proposers are expected to make all disclosures and declarations as requested in this solicitation, By submission of a Proposal, the Proposer
acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement
information contained in the Proposal, and authorizes the release to the City of any and all information sought in such inquiry or investigation.
Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge,
information, and belief.
Notwithstanding the foregoing or anything contained in the solicitation, all Proposers agree that in the event of a final unappealable judgment
by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any
action or inaction by the City with respect thereto, such liability shall be limited to $10,000.00 as agreed-upon and liquidated damages. The
previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which
imposes no liability on the City.
In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that
the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be
governed by and construed in accordance with the laws of the State of Florida.
ITB 2017 -019 -WG
21
PROPOSER CERTIFICATION
I hereby certify that: I, as an authorized agent of the Proposer, am submitting the following information as my firm's
proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document,
inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto,
and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and
conditions contained in the solicitation, and any released Addenda and understand that the following are requirements
of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged,
discussed, or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any
other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by
the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal,
inclusive of the Proposal Certification, Questionnaire and Requirements Affidavit are true and accurate,
Name of Proposer's Authorized Representative:
Title of Proposer's Authorized Representative:
Signature of Proposer's Authorized Representative:
Date:
State of
personally
On this day of , 20_,
appeared before me who
County of ) stated that (s)he is the
of , a corporation, and that the instrument was signed in behalf of
the said corporation by authority of its board of directors and acknowledged said
instrument to be its voluntary act and deed, Before me:
Notary Public for the State of
My Commission Expires:
ITB 2017 -019 -WG
22
weassensemener
amemsemalsor
APPENDIX B
MIAMI BEACH
"No Bid" Form
2017 -019 -WG
TREES, PALMS AND PLANT MATERIAL:
PURCHASE AND DELIVERY ONLY
AND/OR PURCHASE, DELIVERY AND
INSTALLATION SERVICES
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
� i�1 i �� a .. (iiL L yM q Yew, Rr� Gskr k y�p10 7^ t
W,r�ft4eF{��5-{y+�{ N' &�.'�T?"`i I.It.+Wf Iq I IYi s' �yµvC��;«E�`
� :.• vii i t t I 1 t - r 4 '. �0.ef 4 1 kir li�{ k1 G . 4 d''''' .:
U 1 Bk� ��Y t L.. k 1 BLit, _: t'•t i Otl. +' lY i:iR lai.!
ITB 2017 -019 -WG
23
Statement of No Bid
WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR
REASON(S) CHECKED AND/OR INDICATED BELOW:
® Workload does not allow us to proposal
®Insufficient time to respond
® Specifications unclear or too restrictive
® Unable to meet specifications
®Unable to meet service requirements
Unable to meet insurance requirements
Do not offer this product/service
BOTHER. (Please specify)
We do do not _ want to be retained on your mailing list for future proposals
of this type product and/or service.
Signature:
Title:
Legal Company Name:
Note: Failure to respond, either by submitting a proposal or this completed form,
may result in your company being removed from our vendors list.
PLEASE RETURN TO:
CITY OF MIAMI BEACH
PROCUREMENT DEPARTMENT
ATTN: William Garviso, CPPB
BID # 2017 -019 -WG
1755 Meridian Avenue, 3rd Floor
Miami Beach, FL 33139
ITB 2017 -019 -WG
24
APPENDIX C
MJAM
BEACH
Specifications
2017 -019 -WG
TREES, PALMS AND PLANT MATERIAL:
PURCHASE AND DELIVERY ONLY
AND/OR PURCHASE, DELIVERY AND
INSTALLATION SERVICES
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2017 -019 -WG •
25
C1. Scope of Services
Award of this contract will be made to all responsive, responsible bidders, who meet the minimum
requirements set forth in this solicitation to provide various types of trees, palms and plant material
on an as needed basis. The work awarded pursuant to this ITB shall primarily consist of work in
the categories of plant material sales and delivery, and plant material sales, including delivery and
installation, It is the intent of the City to pre -qualify vendors in various categories as found in the
Bid Price Form, bidders are not required to participate in all categories in order to be considered as
part of the pre -qualified pool.
These vendors shall then be deemed to be pre -qualified to participate in subsequent spot market
purchases as required by the City on either an as -needed or on a periodic basis. When such spot
market purchases are initiated, the pre -qualified vendors shall be invited to offer a fixed price for a
specific individual purchase. The award to one vendor for a specific individual action does not
preclude the remaining pre -qualified vendors from submitting spot market offers for other specific
purchases.
It shall be the sole prerogative of the City as to the number of vendors who will be initially included
under this contract.
Successful bidders awarded shall ensure that proper and sufficient staff, equipment, organization,
etc. will be provided for this contract to meet the requested specifications. Bidders past
performance with the City, if applicable, may be used in the evaluation process in determining
recommendation for award.
C2. Plant Material Specifications. All plants must be Florida Grade No, 1 or better according to the
most current Florida Nursery Grades and Standards. Plants must be insect, disease, fungus and
weed -free. Any plant materials obtained as a result of this contract that are found to have insects
(dead or alive) or which do not meet the aforementioned requirements shall be refused and shall
require replacement.
Note* Plant material considered Florida Fancy grade may be a determining factor in the
selection and award of materials on a project by project basis.
All plants provided as one shipment or order with multiple shipments shall be supplied at an equal
height. Plants should be individually potted, not grown in cell packs or cell trays. Plants must be
rooted out in pots but not bound; plants recently up -potted will not be acceptable. Older plants that
have been pruned back will not be accepted. Plants should be grown in Canadian peat mix soil.
2.1 Plant Material Delivery. To insure the availability of plant material in the quantities, species and
sizes required, the City of Miami Beach will make every effort to notify the contractor, whenever
possible five days in advance of required shipments of 500 or more plants.
A. When requested, plant material shall be delivered by truck to designated locations.
Contractor shall not unload material at any delivery location prior to inspection and
acceptance by the City Project Manager.
B. Delivery requirements, locations and dates will be finalized with the Contractor when order is
placed.
C. Time is of the essence for any orders placed as a result of this bid. Deliveries must be
completed following the receipt of a purchase order and written requested delivery date.
ITB 2017 -019 -WG
26
Contractor must advise of any delivery delay. The City reserves the right to cancel any order,
part thereof, without obligation, if delivery is not made in accordance with the schedule
specified by the bidder and acceptance by the City.
D. Continuous late deliveries by the Contractor shall constitute cause for contract cancellation.
2.2 Plant Material Inspection / Rejection / Replacement
A. The City reserves the right to inspect all materials upon delivery and prior to acceptance.
Material not in compliance with the specifications shall be refused. The City shall have no
liability for any costs associated with such refusal and removal of plant material from the
delivery site.
B. Contractor shall promptly replace any unacceptable materials with a product that is in
compliance with contract specifications. Repeated failure of the Contractor to provide
acceptable materials may result in contract cancellation.
2.3 Coconut Trees
Malayan dwarf and Maypan coconuts shall be grown from Animal and Plant Health Inspection
Service (APHIS) -certified seeds nuts from Jamaica or Costa Rica. Vendor shall provide proof when
requested by the City Project Manager in the ITQ.
2.4 Tree and Palm Material Installation Specifications.
A. Trees shall be installed as specified in "Grades and Standards for Nursery Plants", the
Florida Department of Agriculture and Consumer Services Division of Plant Industry in
accordance with standardized horticultural procedures.
B. Plant material shall be planted at their natural and original planting level prior to their
placement on this project. When lowered into the hole, the plants shall rest on the prepared
hole bottom such that the surface roots at the top of the rootball are level or slightly below the
level of the surrounding final grade after settlement. the practice of plunging, burying or
planting any plant material such that the surface roots at the top of the rootball are below the
level of the surrounding final grade, will not be permitted unless it is indicated otherwise or it
is approved in writing by the City Project Manager prior to such action being taken. The
plants shall be set straight or plumb or normal to the relationship of their growth prior to
transplanting.
C. Plant material too large for hand handling, if moved by winch or crane, must be thoroughly
protected from chain, rope or cable marks, girdling, bark slippage, limb breakage and any
other damage that might occur by improper handling or negligence.
D. Apply fertilizer to shrub, groundcover beds, palms and trees three (3) weeks after planting.
E. Water plants thoroughly two days prior to applying fertilizer, and wash fertilizer off plant
leaves immediately after fertilizing.
F. Mulch: Within 24 hours after planting. The mulch shall be uniformly applied to a depth of
approximately two -inches, or other depth as indicated otherwise, over all shrub and ground
cover areas, (except wedelia and purple queen) around trees and palms in sod areas and
any other areas indicated. Keep mulch back one inch from trunks or stems.
G. Watering After Planting:
1. Initially, water the plant material to develop uniform coverage and deep water penetration
of at least six inches. Avoid erosion, puddles, and washing soil away from plant roots,
2. Provide continuous watering of plant material after installation to achieve optimum growth
conditions and establishment, Water shall be applied as necessary and the amount of water
and frequency of watering shall be based on the specific needs of each plant type, the time of
year, amount of rainfall and other environmental conditions it is exposed to.
H. Additional installation specifications may be requested by the City as determined by the plant
ITB 2017 -019 -WG
27
materials being requested. The City Project Manager will identify varying installation
requirements during the ITQ process.
2.5 Roadmap for Projects Awarded Pursuant to Pool of Pre -qualified Contractors. Award of this
contract will be made to all responsive, responsible bidders, who meet the requirements set forth in
this solicitation which will pre -qualify vendors to participate in future pricing competition for: 1) the
purchase and delivery of commonly used ground cover plant material, trees and palms; or 2) the
purchase, delivery and installation of ground cover plant material, trees and palms for various City
of Miami Beach departments.
Vendors may submit a bid response for: 1) the purchase and delivery of ground cover plant
material; or 2) the purchase, delivery and installation of ground cover plant material; or 3) the
purchase and delivery of trees; or 4) the purchase, delivery and installation of trees; or 5) the
purchase and delivery of palms; or 6) the purchase, delivery and installation of palms.
Spot market pricing procedures may be initiated by either the using City department or by City
Procurement Director or designee. In general, written spot market quotes will be gathered from at
least three (3) vendors whenever possible. The quotation procedures specific to this contracture
as follows:
• For projects with an estimated cost up to $50,000, the City may solicit written or telephone
quotes prior to requesting a Purchase Order be issued for the work,
• For projects with an estimated cost exceeding $50,000, the project/contract manager may
solicit written quotes. Prior to issuing a Purchase Order for projects in this category, the
City Manager's approval is required.
• The cost of any ancillary third -party services that are provided by the vendor, with prior
approval of the City project Manager, may be determined in the manner prescribed above.
• Photographs must be submitted for one of each requested plant material with the ITQ to
the City to verify plant quality.
• Quote submission verifies to the City at that time that the vendor can deliver all of the
requested plant material within 5 calendar days a purchase order issuance. The vendor
can only extend the delivery time period through prior written approval from the City.
• The City reserves the right to pick up plant materials at the successful bidders location
and, thereby, removing any potential delivery charges from the ITQ cost.
• Priority may be given to those bidders that provide all of the requested plant material at
the lowest overall cost, provided that the plants meet the minimum standards set in this
ITB.
• In determining the best contractor for the project, in addition to price, the following may
be considered:
(1) The ability and capacity of the bidder to provide the requested plant
materials.
(2) Whether the bidder can deliver the requested materials within the time
specified, without delay or interference.
(3) Whether the bidder has the highest quality plant material (defined as
Florida Fancy) in the quantities required.
(4) The previous and existing compliance by the bidder with laws and
ordinances relating to the contract.
2.6 Contact Information. Bidder shall provide a dedicated Contact Person, Phone Number and E -Mail
Address. This person must be available to answer telephone communications during normal
ITB 2017 -019 -WG
28
working hours (Monday thru Friday), and an answering machine/service
individual is not available.
2.7 Invitation to Quote. When written quotes are requested, the Project
Department requesting materials shall prepare an Invitation to Quote (ITQ).
but not be limited to the following:
1. Location where material is to be delivered
2. Technical specifications
3. Delivery date
4. Name of the Project Manager
5. Deadline for submission of ITQ quotes
6. Liquidated damages if applicable
7. Warranty and installation requirements (where applicable)
for occasions that an
Manager for the City
The ITQ shall include
Written Price Quotations submitted under the ITQ shall be irrevocable for a period of thirty (30)
days from the ITQ submission date.
The City reserves the right to reject any and all bid prices, rebid or cancel an ITQ at any time.
The City will pay, and the Contractor shall accept as full compensation for providing the material
under an ITQ, the sums specified in the ITQ, as accepted by the City.
2.8 ITQ Pre•Bid Conference/Site Visit (Mandatory). When requested by the City, a mandatory pre-
bid conference will be held to discuss the specifications contained in the ITQ. All contacted
Contractors are required to attend. The purpose of the pre-bid conference is to allow potential
bidders an opportunity to visit the site, present questions to staff and obtain clarification of the
requirements of the ITQ documents. Because the City considers the conference to be critical to
understanding the ITQ requirements, attendance is mandatory in order to respond to the ITQ.
The ITQ will state the time and place for the pre-bid conference/site-visit, if applicable. Except in
cases of emergencies or in time of constraints, the City will use reasonable efforts for scheduling
such pre-bid conference/site visit within forty-eight (48) hours of distribution of the applicable ITQ.
2.9 Back Orders. The City shall not accept any back orders of deliveries from the vendors unless
otherwise agreed upon, in writing, at the time of the award of an Invitation to Quote. Accordingly,
vendors are required to deliver all goods and services to the City within the time specified in the
ITQ. No grace period shall be honored unless written authorization is issued by the originator of the
order and a recommitted date is established. The vendor shall not invoice the City for back ordered
items until such back ordered items are delivered and accepted by the City's Project Manager,
2.10 Damages to Public/Private Property. The contractor shall carryout the work with such care and
methods as not to result in damage to public or private property adjacent to the work. Should any
public or private property be damaged or destroyed, the contractor, at his/her expense, shall repair
or make restoration as is practical and acceptable to the City and/or owners of destroyed or
damaged property promptly within a reasonable length of time. (Not to exceed one month from
date damage was done). Building and other damages caused by Contractor's employee(s) shall
be estimated by the Project Manager and computed actual costs of repairs shall be deducted from
the Contractor's billing(s).
2.11 Safety Measures. Contractor shall take all necessary precautions for the safety of employees, and
ITB 2017 -019 -WG
29
shall erect and properly maintain at all times all necessary safeguards for the protection of the
employees and the public, Danger signs warning against hazards created by his/her operation and
work in progress must be posted. All employees of contractor shall be expected to wear safety
glasses or goggles, appropriate clothing, and hearing protection when and wherever applicable,
The contractor shall use only equipment that is fully operational and in safe operating order,
Contractor shall be especially careful when servicing property when pedestrians and/or vehicles
are in close proximity - work shall cease until it is safe to proceed.
2.12 Labor, Supervision, Materials and Equipment. The Contractor shall furnish, at his/her own
expense, all labor, supervision, equipment, materials, supplies, paper products, and other
equipment necessary for satisfactory completion of all the services as specified in this Invitation to
Bid.
2.13 Liquidated Damages. Upon failure to deliver the requested material in accordance with the
specifications and to the satisfaction of the City within the time stated in the ITQ, the bidder shall be
subject to assessment of liquidated damages in the amount specified in the ITQ for each and every
calendar day the material delivery remains incomplete (not to exceed the total amount of the
contract), as compensation due to the City for loss of use and for additional costs incurred by the
City due to such non -completion of the work, The City shall have the right to deduct said liquidated
damages from any amount due or that may become due to the bidder under this agreement or to
invoice the bidder for such damages if the costs incurred exceed the amount due to the bidder.
2.14 Force Majeure. Except as otherwise expressly provided herein, neither party shall be considered
in default in the performance of its obligations hereunder to the extent that such performance is
prevented or delayed by any cause, existing or future, which is not within the reasonable control of
such party including, but not limited to, acts of God or public enemy, fire, explosions, rots, strikes
(not including strikes of the Contractor's Staff Personnel), or war, Notwithstanding the foregoing,
the failure of any of the Contractor's suppliers, or the like shall not excuse the Contractor's
performance except to the extent that such failures are due to any cause without the fault and
reasonable control of such suppliers, or the like including, but not limited to, acts of God or the
public enemy, fires, explosions, riots, strikes (not including strikes of personnel of the Contractor's
suppliers), or war.
2.15 Delivery Tickets. Vendors shall enclose a completed delivery ticket with any goods to be delivered
in conjunction with this Invitation to Bid, The delivery ticket shall be made available to the City's
Project Manager during delivery. The delivery ticket shall include, at a minimum, the following
information: purchase order number; date of order; plant type, plant size, quantity, and delivery
location if applicable; and back -order quantities and estimated delivery of back -orders if applicable.
2.16 Invoices/ Payment. No payment will be made for poor quality plant material, Contractor must
provide notification of delivery. The contractor will only receive payment for the number of plants
supplied prior to submitting an invoice. It is the responsibility of the Contractor to submit a detailed
invoice which includes: purchase order number; date of order; plant type, plant size, quantity, and
delivery location,
2.17 Pallets. Vendors shall retrieve pallets that accompany any orders. The City shall not be
responsible for the return of the pallets, nor will a deposit for pallets be paid to the vendor. Vendors
shall dispose of all excess packing in a legal manner leaving the site(s) clear of debris.
ITB 2017 -019 -WG
30
SAMPLE PLANT MATERIAL LIST
GROUP A
COMMONLY USED GROUND COVERS- MINIMUM SIZES
Scientific Name
Common Name
Pot Size
Height and
Spread
Arachis glabrata
Ornamental Peanut
1 Gallon
Full Pot
Borrichia frutescens
Sea Oxeye Daisy
1 Gallon
Full Pot
Carissa macrocarpa
Carissa
3 Gallon
14"x14"
Chrysobalnus icaco
Cocoplum 'Red Tip'
3 Gallon
16" x 16"
Chrysobalnus icaco
Cocoplum 'Red Tip'
7 Gallon
22" x22"
Chrysobalnus icaco
Cocoplum 'Red Tip'
15 Galion
35" x 24"
Chrysobalnus icaco
Cocoplum 'Red Tip'
25 Gallon
48" x 36"
Chrysobalnus icaco
Cocoplum 'Red Tip'
45 Gallon
60" x 48"
Chrysobalnus icaco"Horizontal"
Horizontal Cocoplum
3 Gallon
12" x 12"
Clusia guttifera 'Nana' Dwarf
Dwarf Clusia
3 Gallon
14"x14"
Clusia guttifera
Small Leaf Clusia
3 Gallon
16"x16"
Clusia guttifera
Small Leaf Clusia
7 Gallon
24"x24"
Clusia guttifera
Small Leaf Clusia
15 Gallon
36"x36"
Clusia guttifera
Small Leaf Clusia
25 Gallon
48" x 36"
Clusia guttifera
Small Leaf Clusia
45 Gallon
60" x 48"
Codiaeum variegatum 'Mammey'
Croton Mammey
3 Gallon
16"x16"
Conocarpus erectus
'Green Buttonwood
3 Gallon
16"x16"
Conocarpus erectus
Green Buttonwood
7 Gallon
24"x24"
Conocarpus erectus
Green Buttonwood
15 Gallon
36"x36"
Conocarpus erectus 'sericeus'
Silver Buttonwood
3 Gallon
16"x16"
Conocarpus erectus 'sericeus'
Silver Buttonwood
7 Gallon
24"x24"
Conocarpus erectus 'sericeus'
Silver Buttonwood
15 Gallon
36"x36"
Cotoneasterspp.
Cotoneaster
3 Gallon
16"x16"
Crinum augustum 'Queen Emma'
Queen Emma
15 Gallon
24"
Dianella enfifolia
Flax Lily
3 Gallon
12" x Full Pot
Dianella tasmanica
Blueberry Flax Lily
3 Gallon
12" x Full Pot
Ernodea littoralis
Golden Creeper
1 Gallon
Full Pot
Ficus microcarpa 'Green Island'
Green Island Ficus
3 Gallon
12"x12"
Jasminum volubile
Wax Jasmine
3 Gallon
16"x16"
Juniperus chinensis 'Parsonii'
Juniper Parsonii
3 Gallon
10"x10"
Juniperus conferta 'Blue pacific'
Juniper Blue Pacific
3 Gallon
10"x10"
Lantana spp.
Lantana
1 Gallon
Full Pot
Muhlenbergia capillaris
Muhly Grass
3 Gallon
15" x Full Pot
Nerium oleander 'Petite Pink'
Petite Pink Oleander
3 Gallon
16"x16"
Podocarpus macrophyllus
Podocarpus
3 Gallon
16"x16"
Podocarpus macrophyllus
Podocarpus
7 Gallon
24"x24"
ITB 2017 -019 -WG
31
Psychotria ligustrifolia
Bahamain Wild Coffee
3 Gallon
16"x16"
Psychotria nervosa
Wild Coffee
3 Gallon
16"x16"
Rhaphiolepis indica
Indian Hawthorn
3 Gallon
14"x14"
Spartina alterniflora
Cordgrass
3 Gallon
15" x Full Pot
Tripsacum dactyloides
Fakahatchee Grass '
3 Gallon
18" x FuII Pot
Tripsacum Floridanum
Dwarf Fakahatchee Grass
3 Gallon
15" x Full Pot
Uniola paniculata
Sea Oats
1 Gallon
12" x Fut Pot
Uniola paniculata
Sea Oats
3 Gallon
12" x Full Pot
GROUP B COMMONLY USED TREES• MINIMUM SIZES
Scientific Name
Common Name
Caliper
Height and
Spread
Bucida buceras
Black Olive
3"
14' x 5'
Bucida buceras
Black Olive
4"
16' x 8'
Bulnesia arborea
Verawood
3"
14' x 5'
Bulnesia arborea
Verawood
4"
16 x 8'
Bulnesia arborea
Verawood
5"
18' x 10'
Bursera simaruba
Gumbo Limbo
3"
14' x 5'
Calophyllum brasiliense
Calophyllum
3"
14' x 5'
Calophyllum brasiliense
Calophyllum
4"
16' x 8'
Calophyllum brasiliense
Calophyllum
5"
18' x 10'
Chrysophyllum oliviforme
Satinleaf
2.5"
12' x 5'
Chrysophyllum oliviforme
Satinleaf
4"
16' x 8'
Coccoloba diversifolia
Pigeon Plum
3"
14' x 5'
Coccoloba diversifolia
Pigeon Plum
4"
16' x 8'
Coccoloba diversifolia
Pigeon Plum
5"
18' x 10'
Cocoloba uvifera
Seagrape
3"
14' x 5'
Cocoloba uvifera
Seagrape
4"
16' x 8'
Conocarpus erectus
Green Buttonwood
3"
14' x 5'
Conocarpus erectus
Green Buttonwood
4"
16' x 8'
Conocarpus erectus var. sericeus
Silver Buttonwood
3"
14' x 5'
Conocarpus erectus var. sericeus
Silver Buttonwood
4"
16' x 8'
Cordia sebestena
Geiger Tree
3"
14' x 5'
Delonix regia
Royal Poinciana
3"
14' x 5'
Delonix regia
Royal Poinciana
4"
16' x 8'
Delonix regia
Royal Poinciana
5"
18' x 10'
Eugenia axillaries
White Stopper
2.5"
12' x 5'
Eugenia axillaries
White Stopper
3.5"
14' x 5'
Eugenia foetida
Spanish Stopper
2.5"
12' x 5'
Eugenia foetida
Spanish Stopper
3.5"
14' x 5'
Eugenia rhombea
Red Stopper
2,5"
12' x 5'
ITB 2017 -019 -WG
32
Gymnanthes lucida
Crabwood Tree
2.5"
12' x 5'
Ilex cassine
Dahoon Holly
2.5"
12' x 5'
Lagerstroemia indica
Crape Myrtle
3"
14' x 5'
Lagerstroemia indica
Crape Myrtle
4"
16' x 8'
Lysiloma bahamensis
Wild Tamarind
3"
14' x 5'
Lysiloma bahamensis
Wild Tamarind
4"
16' x 8'
Lysiloma bahamensis
Wild Tamarind
5"
18' x 10'
Myrcianthes fragrans
Simpson's Stopper
2.5"
12' x 5'
Quercus virginiana
Live Oak
3"
14' x 5'
Quercus virginiana
Live Oak
4"
16' x 8'
Quercus virginiana
Live Oak
5"
18' x 10'
Simaruba gluaca
Paradise Tree
3"
14' x 5'
Swietenia mahogani
. Mahogany
3"
14' x 5'
Swietenia mahogani
Mahogany
4
16' x 8'
Swietenia mahogani
Mahogany
5"
18' x 10'
GROUP C COMMONLY USED PALMS- MINIMUM SIZES
Scientific Name
Common Name
Height and Spread
Cocos nucifera
Coconut Palm
12' CLT
Cocos nucifera
Coconut Palm
18' CLT
Phoenix canariensis
Canary Island Date Palm
12' CLT
Phoenix canariensis
Canary Island Date Palm
18' CLT
Phoenix dactylifera w/diamond cuts
Medjool' Date Palm
12' CLT
Phoenix dactylifera w/diamond cuts
Medjool' Date Palm
18' CLT
Phoenix sylvestris w/diamond cuts
Wild Date Palm
12' CLT
Phoenix sylvestris w/diamond cuts
Wild Date Palm
18' CLT
Roystonea regia
Royal Palm
12' CLT
Roystonea regia
Royal Palm
18' CLT
Sabal palmetto
Sabal Palm
14' CLT
Sabal palmetto
Sabal Palm
18' CLT
Thrinax radiata
Florida Thatch Palm
8' CLT
ITB 2017 -019 -WG
33
..11.0.1111106110
APPENDIX D
MIAM
BEACH
Special Conditions
2017 -019 -WG
TREES, PALMS AND PLANT MATERIAL:
PURCHASE AND DELIVERY ONLY
AND/OR PURCHASE, DELIVERY AND
INSTALLATION SERVICES
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2017 -019 -WG
34
1. TERM OF CONTRACT. The contract shall commence upon the completion of a fully executed
agreement, unless otherwise stipulated in the Notice of Award letter, and contingent upon the
completion and submittal of all required bid documents. This contract shall remain in effect for one
(1) year; provided that the services rendered by the Bidder during the contract period are
satisfactory and that City funding is available as appropriated on an annual basis and upon
completion of the expressed and/or implied warranty period.
2. OPTIONS TO RENEW. Prior to, or upon completion, of the initial contract term, the City, through
its City Manager, will have the option to renew this contract for four (4) additional one-year periods
on a year to year basis.
Continuation of the contract beyond the initial period, and any option subsequently exercised, is a
City prerogative, and not a right of the vendor. This prerogative will be exercised only when such
continuation is clearly in the best interest of the City.
NOTE: IF MULTIPLE VENDORS ARE INVOLVED UNDER THE GIVEN CONTRACT, ANY
OPTIONS TO RENEW WILL BE RESTRICTED TO THE SPECIFIC ITEMS OF WORK INITIALLY
AWARDED TO ANY SPECIFIC VENDOR.
ITB 2017 -019 -WG
35
APPENDIX E
MIAM
BEACH
Bid Price Form
2017 -019 -WG
TREES, PALMS AND PLANT MATERIAL:
PURCHASE AND DELIVERY ONLY
AND/OR PURCHASE, DELIVERY AND
INSTALLATION SERVICES
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2017 -019 -WG
36
APPENDIX E
BID PRICE FORM
Failure to submit Bid Price Form, in its entirety and fully executed by the deadline established for the receipt of bids will
result in bid being deemed non-responsive and being rejected.
Bidder affirms that the prices stated on the bid price form below represents the entire cost of the items in full accordance with the
requirements of this ITB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim
will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any
other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Bid Price
Form shall be completed mechanically or, if manually, in ink. Bid Price Forms completed in pencil shall be deemed non-
responsive. All corrections on the Bid Price Form shall be initialed,
It is the intent of the City to pre -qualify vendors as categorized below, bidders are not required to participate in all categories
in order to be considered as part of the pre -qualified pool.
Vendors may submit a bid response for 1) the purchase and delivery of ground cover plant material; or 2) the purchase,
delivery and installation of ground cover plant material; or 3) the purchase and delivery of trees; or 4) the purchase, delivery
and installation of trees; or 5) the purchase and delivery of palms; or 6) the purchase, delivery and installation of palms.
GROUP A- COMMONLY USED GROUND COVERS- MINIMUM SIZES (refer to Sample Plant Material List, Group A)
We wish to be Pre -qualified to participate in future pricing competition for the sales and delivery
Yes No_
We wish to be Pre -qualified to participate in future pricing competition for the sales, delivery and installation Yes No_
GROUP B- COMMONLY USED TREES - MINIMUM SIZES (refer to Sample Plant Material List, Group B)
We wish to be Pre -qualified to participate in future pricing competition for the sales and delivery
Yes No
We wish to be Pre -qualified to participate in future pricing competition for the sales, delivery and installation Yes_ No_
GROUP C COMMONLY USED PALMS- MINIMUM SIZES (refer to Sample Plant Material List, Group C)
We wish to be Pre -qualified to participate in future pricing competition for the sales and delivery
Yes No_
We wish to be Pre -qualified to participate in future pricing competition for the sales, delivery and installation Yes_ No_
Bidder's Affirmation
Company:
Authorized Representative:
Address:
Telephone:
Email::
Authorized Representative's Signature:
ITB 2017 -019 -WG
37
APPENDIX F
M
AM
BEACH
Insurance Requirements
2017 -019 -WG
TREES, PALMS AND PLANT MATERIAL:
PURCHASE AND DELIVERY ONLY
AND/OR PURCHASE, DELIVERY AND
INSTALLATION SERVICES
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2017 -019 -WG
38
MIAMI BEACH
INSURANCE REQUIREMENTS
This document sets forth the minimum levels of insurance that the contractor is required to
maintain throughout the term of the contract and any renewal periods.
XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida.
XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000.00 per occurrence for
bodily injury property damage to include Premises/ Operations; Products, Completed Operations and
Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement
exactly as written in "insurance requirements" of specifications).
XXX 3. Automobile Liability - $1,000,000 each occurrence - owned/non-owned/hired automobiles included.
4. Excess Liability - $ .00 per occurrence to follow the primary coverages.
XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the
certificate.
6. Other Insurance as indicated:
Builders Risk completed value $ .00
Liquor Liability $ .00
Fire Legal Liability $ .00
_ Protection and Indemnity $ .00
Employee Dishonesty Bond $ .00
Other $ .00
XXX7. Thirty (30) days written cancellation notice required.
XXX 8. Bests guide rating B+:VI or better, latest edition.
XXX 9. The certificate must state the proposal number and title
The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject
to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable
Statutes.
ITB 2017 -019 -WO
39
ATTACHMENT C
CONSULTANTS RESPONSE TO THE (ITB)
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Incomplete proposal
submission
Superior Landscaping B. Lawn.
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NGV 23 Avenue Miami FL 33142
(305) 634-0717 Jesenia Otero
Superlandscape@bellsouthnet
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Visual Scope Inc Country Bills Lawn Maintenance;
17801 N W 137 Ave. Miami FL Inc. 13363
33015 NE 16 Ave North Miami, FI 33161
(305) 362-2404 305:7854180 John
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Ivila4dvfsual'scapeincconn Johnallred@ao).com
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2 of 2of2
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Coppers Nursery; Inc
3230 SW 99 Ave Miami, FL
33165
786543-6915 Manuel
Fontan
info@coppersnurserycom
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Compliant
Compliant
VENDOR NAME
GreenSfeeves, Inc. 1970
NGV129th Ave, Suite701
Miami,PE33182 (305)
5935256 Debra
Smetter
debra@gteensleevestnc.com
MinimunoRequ rements - ..
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5325SW 64fh.Avg DavieFL33314
954 680-1829
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!Conflict of Interest
References
State Debarment'
Federal Debarment
'County Debarment`
State Suspension'
Litigation
Vendor Campaign Contributions
Code of Business Ethics
(Moratorium State
Fair Chance Requirement
Non -Discrimination
Living Wage Ordinance Applicability if over 5100K
Equal Benefits Offered*
Equal Benefits Compliant
Public Entity Crimes
Acknowledgement of Addenda
Group A Commonly used Ground Covers Minimum Sizes
We wish to be Pre -qualified to participate in future p1cing Competition for the
Sales and Deilvery
We wish to be Prequalified to participate in future pricing Competition for the
Sales Delivery and Installation
Group 6 Commonly used Trees Minimum Sizes
We wish to be Prequalified to participate in future pricing Competition for the
Sales and Deilvery
We wish to be Prequalified to participate in future pricing Competition for the
Sales Deilvery and Installation
Group C Commonly used Palms Minimum Sizes
We wish to be Pre -qualified to participate in future pacing Competition for the
Solas and Deilvery
We wish to be Pre -qualified to participate in future pricing Competition for the
Sales. Deilvery and Installation
c
i 0
(Signatures on Appendix and Cost Proposal
DUNS Number and Report
q
. w
FEI/EIN Number
Sunb¢ Report
Contact PersonlPhlEnfail
COPPER'S NURSERY, INC.
Mailing Address:
3230 SW 99 Avenue, Miami, FL 33165
Physical Address:
21995 SW 312 Street, Homestead, FL 33030
BID PROPOSAL FOR:
Phone: 786-290-8641
Fax: 800-951-0772
info@coppersnursery,com
http://www.corversnursew.com
INVITATION TO BID (ITB)
2017 -019 -WG
TREES, PALMS AND PLANT MATERIAL: PURCHASE AND DELIVERY ONLY
AND/OR PURCHASE, DELIVERY AND INSTALLATION SERVICES
BID ISSUANCE DATE: JUNE 9, 2017
BID DUE DATE: AUGUST 11, 2017
ISSUED BY:
m
MAM
BEACH
William Garviso, Procurement Contracting Officer 11
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, Miami Beach, FL 33139
305.673.700 x 6650 www,miamibeachfl.gov
FNGLA
MEMBER
COPPER'S NURSERY, INC.
Mailing Address:
3230 SW 99 Avenue, Miami, FL 33165
Physical Address:
21995 SW 312 Street, Homestead, FL 33030
To Mr. William Garviso
Procurement Contracting Officer II
City of Miami Beach
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, Miami Beach, FL 33139
305.673.700 x 6650 I www.miamibeachfl.gov
August 10, 2017
Phone: 786-290-8641
Fax: 800-951-0772
info@coppersnursery.corn
http://www.coppersnurservom
0,4E
FNGLA
MEMBER
Re: Proposal for ITB 2017 -019 -WG — Trees, Palms and Plant Material: Purchase and Delivery
only and/or Purchase, Delivery, and Installation Services
Dear Mr, Garviso,
Copper's Nursery, Inc. is thrilled to have the chance to submit a proposal that will prequalify our
company with the City of Miami Beach for future pricing competition for the purchasing and
delivery of commonly used ground cover plant materials, trees, and palms.
In reviewing the bid document requirements and sample plant material lists, Copper's Nursery,
Inc. is confident we can perform the purchasing and delivery services requested. Since our
commencement in April of 2006, Copper's Nursery, Inc. has taken pride in providing our clients
with a quality plant at an affordable price while at the same time striving to achieve a high level of
customer service, including on time delivery.
We believe our proposal meets the requirements set forth in the solicitation and look forward to
being deemed a responsive, responsible bidder in order to be pre -qualified and have the
opportunity to participate in subsequent spot market purchases as required by the City of Miami
Beach and its various Departments in the future. If you have any questions, please feel free to
contact me at manuel.fontan .co. aersnurse .com or at (786) 543-6918.
Sincerely,
Manuel Fontan
President
Copper's Nursery, Inc.
TABLE DF CONTENTS
COPPER'S NURSERY, INC.
BID PROPOSAL FOR:
m MIAM1BEACH
INVITATION TO BID (ITB) 2017 -019 -WG
TREES, PALMS AND PLANT MATERIAL: PURCHASE
AND DELIVERY ONLY AND/OR PURCHASE,
DELIVERY AND INSTALLATION SERVICES
Bid Price Form (Appendix E) 1
Bid Certification, Questionnaire
and Affidavits (Appendix A) 2
Other Information
3
4
TAB 1 — Bid Price Form
(Appendix E)
COPPER'S NURSERY, INC.
BID PRO OSAL FOR:
(14 MIAMIBEACH
INVITATION TO BID (ITB)
2017 -019 -WG
TREES, PALMS AND PLANT MATERIAL:
PURCHASE AND DELIVERY ONLY AND/OR
PURCHASE, DELIVERY AND INSTALLATION
SERVICES
APPENDIX E
BID PRICE FORM
Failure to submit Bid Price Form, in its entirety arld fully executed by the deadline established for the receipt of bids will
result in bid being deemed non -res .onsive and being rejected.
Bidder affirms that the prices stated on the bid price form below represents the entire cost of the items in full accordance with the
requirements of this (TB, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim
will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any
other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Bid Price
Form shall be completed mechanically or, if manually, in ink. Bid Price Forms completed in pencil shall be deemed non-
responsive. All corrections on the Bid Price Form shall be initialed.
It is the intent of the City to pre -qualify vendors as categorized below, bidders are not required to participate in all categories
in order to be considered as part of the pre -qualified pool
Vendors may submit a bid response for: 1) the purchase and delivery of ground cover plant material; or 2) the purchase,
delivery and installation of ground cover plant material; or 3) the purchase and delivery of trees; or 4) the purchase, delivery
and installation of trees; or 5) the purchase and delivery of palms; or 6) the purchase, delivery and installation of palms.
GROUP A- COMMONLY USED GROUND COVERS- MINIMUM SIZES (refer to Sample Plant Material List, Group A)
We wish to be Pre -qualified to participate in future pricing competition for the sales and delivery Yes X No_
We wish to be Pre -qualified to participate in future pricing competition for the sales, delivery and installation Yes NoX
GROUP B- COMMONLY USED TREES - MINIMUM SIZES (refer to Sample Plant Material List, Group B)
We wish to be Pre -qualified to participate in future pricing competition for the sales and delivery Yes X
We wish to be Pre -qualified to participate in future pricing competition for the sales, delivery and installation Yess No X
GROUP C COMMONLY USED PALMS- MINIMUM SIZES (refer to Sample Plant Material List, Group C)
We wish to be Pre -qualified to participate in future pricing competition for the sales and delivery YesX No_
We wish to be Pre -qualified to participate in future pricing competition for the sales, delivery and installation Yes NqX
Bidder's Affirmation;
Company: Copper's Nursery, Inc.
Authorized Representative: Manuel Fontan
Address: Mailing: 3230 SW 99 Avenue, Miami, FL 33165
Nursery: 21995 SW 312 Street, Homestead, FL 33030
Telephone: 786-543-6918 or 786290-8641
Email: infoPcoppersnursery.com
Authorized Representative's Signature: A. 01
ITB 2017 -019 -WG
37
TAB 2 - Bid Certification,
Questionnaire and Affidavits
(Appendix A)
COPPER'S NURSERY, INC.
• *P.
MIAMI BEACH •
INVITATION TO BID (ITB)
2017 -019 -WG
TREES, PALMS AND PLANT MATERIAL:
PURCHASE AND DELIVERY ONLY AND/OR
PURCHASE, DELIVERY AND INSTALLATION
SERVICES
Solicitation No:
2017 -019 -WG
Solicitation Title:
TREES, PALMS AND PLANT MATERIAL: PURCHASE AND DELIVERY
ONLY AND/OR PURCHASE, DELIVERY AND INSTALLATION SERVICES
Procurement Contact:
William Garviso, CPPB
Tel:
(305) 673-7000 # 6650
Email:
williamgarviso@miamibeachfl.gov
PROPOSAL CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT
Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform
prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from
Proposers in order that certain portions of responsiveness, responsibility and other determining factors and
compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements
Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed.
1. General Proposer Information.
FIRM NAME: Copper's Nursery, Inc.
No of Years in Business: 11 years
No of Years in Business Locally:
11 years
No of Employees:6 employees
OTHER NAME(S) PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: Copper's Nursery and Landscaping, Inc.
FIRM PRIMARY ADDRESS (HEADQUARTERS): Mailing Address: 3230 SW 99 Avenue
CITY: Miami
STATE: FL
ZIP CODE: 33165
TELEPHONE NO.: 786-543-6918
TOLL FREE NO.:
FAX NO.: 1-800-951-0772
FIRM LOCAL ADDRESS: Nursery Address: 21995 SW 312 Street
CITY: Homestead
STATE: FL
ZIP CODE: 33030
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: Manuel Fontan
ACCOUNT REP TELEPHONE NO.: 786-543-6918
ACCOUNT REP TOLL FREE NO.:
ACCOUNT REP EMAIL: info@coppersnursery.com
FEDERAL TAX IDENTIFICATION NO.: 76-0826649
The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal
information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems
necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements.
Copper's Nursery, Inc 13ld Proposal for
2O 1 O 19-VVG. 17
1. Veteran Owned Business, Is Proposer claiming a veteran owned business status?
I YES x NO
SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm
is certified as a veteran -owned business or a service -disabled veteran owned business by the State of Florida or United States
federal government, as required pursuant to ordinance 2011-3748.
2. Financial Capacity. When requested by the City, each Proposer shall arrange for Dun & Bradstreet to submit a Supplier
Qualification Report (SQR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, by
the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the
Proposer. The Proposer shall request the SQR report from D&B at:
https:llsuppl ierportandnb.com/webapptwcs/storeslservlet/Su pplierPortal?storeld=11696
Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each
Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible
in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at
800-424-2495.
SUBMITTAL REQUIREMENT: Proposer shall request that Dun & Bradstreet submit its Supplier Qualifier Report directly to the
City, with bid or within 2 days of request.
Vendor Response: See Tab 2 - Attachment A
3. Conflict Of Interest. All Proposers must disclose, in their Proposal, the name(s) of any officer, director, agent, or immediate family
member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must
disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the
Proposer entity or any of its affiliates.
SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member
(spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Proposers must also disclose the name of
any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of
its affiliates, Vendor Response: None
4, References & Past Performance. Proposer shall submit at least three (3) references for whom the Proposer has completed work
similar in size and nature as the work referenced in solicitation.
SUBMITTAL REQUIREMENT: For each reference submitted, the following Information is required: 1) Firm Name, 2) Contact
Individual Name & Title, 3) Address, 4) Telephone, 5) Contact's Email and 6) Narrative on Scope of Services Provided.
Vendor Response: See Tab 2 Attachment B - Vendor References
5. Suspension, Debarment or Contract Cancellation. Has Proposer ever been debarred, suspended or other legal violation, or had
a contract cancelled due to non-performance by an •ublic sector agency?
YES X NO
SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to
action(s).
6. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform
laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all
applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions,
as prescribed therein, including disqualification of their Proposals, in the event of such non-compliance.
SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub -consultants) with a controlling
financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not
each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the
office of Mayor or City Commissioner for the City of Miami Beach.
Vendor Response: None
Copper's 1
scry, Inc Bid Proposal Tor
::01901;:q) 1g
7. Code of Business Ethics. Pursuant to City Resolution No.2000.23879, each person or entity that seeks to do business with the
City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Procurement Division with its proposal/response
or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable
governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of
Miami Beach and Miami Dade County.
SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business
Ethics, Proposer may submit a statement indicating that it will adopt, as required in the ordinance, the City of Miami Beach Code of
Ethics, available at www.miamibeachfl:gov/procurement/.
Vendor Response: See Tab 2 - Attachment C -Copper's Nursery, Inc will adopt the City of Miami Beach Code of Ethics.
n September 30, 2014 increasing the living wage rate to
using the Consume
Price Index fo
rcoolution, elect
Addendum No. 2 deleted the section above in its entirety.
Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited
contracts valued at over $100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more
calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business
with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide "Equal Benefits" to their
employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a
Contractor who work within the City limits of the City of Miami Beach, Florida; and the Contractor's employees located in the United
States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami
Beach.
Copper's Nursery, Inc. has 6 employees.
A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees?
YES x NO
B. Does your company provide or offer access to any benefits to employees with (same or opposite sex) domestic partners* or to
domestic partners of employees?
YES
x
NO
C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already
specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as
bereavement leave; other benefits are provided directly to the spouse or domestic partner, such as medical insurance.
BENEFIT
Firm Provides for
Employees with
Spouses
Firm Provides for
Employees with
Domestic Partners
Firm does not
Provide Benefit
Health
x
Sick Leave
x
Family Medical Leave
x
Bereavement Leave
x
If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance
Coppers i tzrsery, Ing Bici roposa for;IIB 2017-01 G)
19
providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To
comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application
(attached) with all necessary documentation, Your Reasonable Measures Application will be reviewed for consideration by the City
Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal
Benefits requirement is available at www.miamibeachfl.gov/procurement/,
10. Public Entity Crimes. Section 287.133(2)(a), Florida Statutes, as currently enacted or as amended from time to time, states that a
person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit
a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal,
proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit
proposals, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity
in excess of the threshold amount provided in s. 287,017 for CATEGORY TWO for a period of 36 months following the date of
being placed on the convicted vendor list.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
with the requirements of Section 287.133, Florida Statutes, and certifies it has not been placed on convicted vendor list.
11. Non -Discrimination. Pursuant to City Ordinance No,2016-3990, the City shall not enter into a contract with a business unless the
business represents that it does not and will not engage in a boycott as defined in Section 2-375(a) of the City Code, including the
blacklisting, divesting from, or otherwise refusing to deal with a person or entity when such action is based on race, color, national
origin, religion, sex, intersexuality, gender identity, sexual orientation, marital or familial status, age or disability.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code.
12. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to
Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina and
Mississippi, as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no
travel shall occur on behalf of the City to North Carolina or Mississippi, nor shall any product or services it provides to the City be
sourced from these states.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
it is and shall remain in full compliance with Resolution 2016-29375,
13. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation
which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every
Proposer having received solicitation through the City's e -procurement system, PublicPurchase.com. However, Proposers are
solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of
Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure
to obtain and acknowledge receipt of all addendum may result in proposal disqualification.
If a
Initial to Confirm
Receipt
Initial to Confirm
Receipt
Initial to Confirm
Receipt
MF
Addendum 1
Addendum 6
Addendum 11
MF
Addendum 2
Addendum 7
Addendum 12
Addendum 3
Addendum 8
Addendum 13
Addendum 4
Addendum 9
Addendum 14
Addendum 5
Addendum 10
Addendum 15
dditional confirmation of addendum
is reauired, submit under separate cover.
14. Fair Chance Requirement. Beginning on December 1, 2016, the city shall not enter into a contract, resulting from a competitive
solicitation issued pursuant to this article, with a business unless the business certifies in writing that the business has adopted and
employs written policies, practices, and standards that are consistent with the city's Fair Chance Ordinance, set forth in article V of
chapter 62 of this Code.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
it is and shall remain in full compliance with Resolution 2016-29375,
Lo
s Nursery, Inc Bid Proposal for ITE 01019-W ,, 20
DISCLOSURE AND DISCLAIMER SECTION
The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the "City") for the recipients convenience.
Any action taken by the City in response to Proposals made pursuant to this solicitation, or in making any award, or in failing or refusing to
make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after
issuance of an award, shall be without any liability or obligation on the part of the City.
In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and
may accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. In its sole discretion, the City may
determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation.
Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including
financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers,
directors, shareholders, partners and employees, as requested by the City in its discretion.
The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to
assure itself that information contained herein is accurate and complete. The City does not provide any assurances as to the accuracy of any
information in this solicitation.
Any reliance on these contents, or on any permitted communications with City officials, shall be at the recipient's own risk. Proposers should
rely exclusively on their own investigations, interpretations, and analyses. The solicitation is being provided by the City without any warranty
or representation, express or implied, as to its content, its accuracy, or its completeness, No warranty or representation is made by the City
or its agents that any Proposal conforming to these requirements will be selected for consideration, negotiation, or approval.
The City shall have no obligation or liability with respect to this solicitation, the selection and the award process, or whether any award will be
made. Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally
relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof. Any Proposals submitted to the City pursuant to this
solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal.
This solicitation is made subject to correction of errors, omissions, or withdrawal from the market without notice. Information is for guidance
only, and does not constitute all or any part of an agreement.
The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable
definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive
agreements executed among the parties. Any response to this solicitation may be accepted or rejected by the City for any reason, or for no
reason, without any resultant liability to the City.
The City is governed by the Government -in -the -Sunshine Law, and all Proposals and supporting documents shall be subject to disclosure as
required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by
Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become
public records.
Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal, the Proposer
acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement
information contained in the Proposal, and authorizes the release to the City of any and all information sought in such inquiry or investigation.
Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge,
information, and belief.
Notwithstanding the foregoing or anything contained in the solicitation, all Proposers agree that in the event of a final unappealable judgment
by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any
action or inaction by the City with respect thereto, such liability shall be limited to $10,000.00 as agreed-upon and liquidated damages. The
previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which
imposes no liability on the City.
In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that
the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be
governed by and construed in accordance with the laws of the State of Florida.
ITB 2017 -019 -WG
21
PROPOSER CERTIFICATION
I hereby certify that; I, as an authorized agent of the Proposer, am submitting the following information as my firm's
proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document,
inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto,
and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and
conditions contained in the solicitation, and any released Addenda and understand that the following are requirements
of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged,
discussed, or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any
other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by
the State of Florida Sunshine and Public Records Laws; all responses, data and information contained In this proposal,
inclusive of the Proposal Certification, Questionnaire and Requirements Affidavit are true and accurate.
Name of Proposers Authorized Representative:
Manuel Fontan
Title of Propaser's Authorized Representative:
President
Signature of Proposers Authorized Representative:
gra
Date:
a q z.)0 -
State of Z2
personally
On this day ofrr. gds/, 20.L
17a
appeared before me ,aea,/ to who
County of r u/ ) stated that (s)he is the re $, c/e °
ofc y ihyx.e7ige, a corporation, and that the instrument was signed in behalf of
the said corporation by authority of its board of directo s and acknowledged said
instrument to be its voluntary act and deed. Before
ITB 2017 -019 -WG
FELIPE TORO ATEHORTUA
Notary Public, State of Florida
commlesion# GG 61062
My ron m expires Novi 29,202
ary
P,�
C
r is for the State of
okiimission Expires: /74,0?" .2?
22
Attachment A
Dun & Bradstreet Supplier Qualifier Report will be submitted upon request.
Attachment B
Reference
Company Name
C & P GROWERS, INC
Contact Person
Carlo Grosso
Address
15742 North Lake BLVD, West Palm Beach, FL 33412
Phone
561-248-6874
e-mail
cpgrowers@bellsouth.net
Narrative of Scope
of Services Provided
Plant Material Supplier
Reference
Company Name
T M Z PLANTS & TREES, INC.
Contact Person
Jennifer Dewan
Address
14522 Okeechobee Blvd, Loxahatchee, FL 33470
Phone
561-573-4430
e-mail
info@tmzplantsandtrees.com; jennifer@tmzplantsandtrees.com
Narrative of Scope
of Services Provided
Plant Material Supplier
Reference
Company Name
Palm City Palms and Tropicals
Contact Person
Susan Frostrom
Address
7390 Martin Highway S.W., Palm City, FL 34990
Phone
772-781-2626
e-mail
palmcitypalm@aol.com
Narrative of Scope
of Services Provided
Plant Material Supplier
Attachment C
RESOLUTION NO. 2000-23879
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH REQUIRING THAT CONTRACTORS ADOPT
A CODE OF BUSINESS ETHICS PRIOR TO ENTERING INTO A
CONTRACT WITH THE CITY OF MIAMI BEACH
WHEREAS, the Greater Miami Chamber of Commerce ("GMCC") adopted a
Model Code of Business Ethics (the "Model Code"); and
'WHEREAS, the City of .Miami Beach is a member of the GMCC; and
WHEREAS, the Model Code, attached hereto as Exhibit A, is a statement of
principles to help guide decisions and actions based on respect for the importance of
ethical business standards in the community; and
WHEREAS, the GMCC encourages its members to adopt the principles and
practices outlined in the Model Code; and
WHEREAS, the Commission believes that each entity which does business with
the City of Miami Beach should be required, as a condition of doing business with the
County to adopt a Code of Business Ethics.
NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA:
Section 1. Each person or entity that seeks to do business with the City shall
adopt a Code of Business Ethics ("Code") and submit that Code to the City Manager or
his or her designee prior to execution of any contract between the contractor and the City.
The Code of Business shall, at a minimum, require the contractor to comply with all
applicable governmental rules and regulations including, among others, the conflict of
interest, lobbying and ethics provisions of the City Code.
Section 2. The Commission urges the Greater Miami Chamber of Commerce
to require that all of its members adopt the Model Code of Business Ethics.
Section 3. This resolution shall become effective immediately upon its
adoption.
BID NO: 10-03/04 CITY OF MIAMI BEACH
DATE: 12/19/03 150
Attachment C
PASSED and ADOPTED this 12th day of April 2000
ATTEST:
41/4(tic
CITY CLERK
APPR A$ TO
FORM &LANQUAC•,':
& FOR GAMMON
BID NO: 10-03/04 CITY OF MIAMI BEACH
DATE:12/19/03 151
Attachment C
GREATER MiAMI CHAMBER OF COMMERCE
MODEL CODE OF BUSINESS ETHICS
STATEMENT OF PURPOSE
The Greater Miami Chamber of Commerce ('GMCC) seeks to create and sustain an ethical business
climate for its members and the community by adopting a Code of Business Ethics. The GMCC
encourages its members to incorporate the principles and practices outlined here in their individual
codes of ethics which will guide their relationships with customers, clients and suppliers. This Model
Code can and should be prominently displayed at all business locations and may be incorporated into
marketing materials. The GMCC believes that Its members should use this Code as a model for the
development of their organizations' business codes of ethics.
This Model Code is a statement of principles to help glide decisions and actions based on respect for the
importance of ethical business standards in the community, The GMCC believes the adoption at a meaningful code
of ethics is she responsibility of every business and professional organization.
Compliance with Government Rules & 134mA: Liens
• We will properly maintain all records and post all licenses and certificates
in prominent places easily seen by our employees and customers;
to dealing with government agencies and employees, we will conduct business in
accordance with all applicable rules and regulations and in the open;
We will report contract irregularities and other improper or unlawful business
practices to the Ethics Commission, the Office of Inspector General or
appropriate law enforcement authorities.
Recruitment, &election & Compensattion of Vendors and Suppliers
• Wo will avoid conflicts of interest and disclose such conflicts when identified;
• Gifts which compromise the integrity of a business transaction are unacceptable;
we will not kick back any portion of a contract payment to employees of the other
contracting party or accept such a kickbadk.
Business Accounting
• All our financial transactions will be properly and fairly recorded in appropriate
books of account, and there will be no "off the books" transactions or secret
accounts,
f rorag io „n4 5 esst;,,Qroducts and Services
• Our products will comply with all applicable safety and quality standards;
• We will promote and advertise our business and its products or services in a
manner which is not misleading and does not falsely disparage our competitors;
Doing Business with the Government
BID) NO: 10-03/04 CITY OF MIAMI BEACH
DATE: 12/19/03 152
Attachment C
• We will conduct business with government agencies and employees in a manner
which avoids even the appearance of Impropriety. Efforts to curry political
favoritism are unacceptable;
• Our bids will be competitive, appropriate to the bid documents and arrived at
independently;
Any challenges to contracts awarded will have a substantive basis and not be
pursued merely because we are the unauccessfut bidder;
We will, to the best of our ability, perform government contracts awarded at the
Price and under the terms provided for In the contract. We wilt not submit inflated
invoices for goods provided or services performed under such contracts, and
claims will be made only for work actually performed. We will abide by alt
contracting and subcontracting regulations.
• We will not, directly or Indirectly, offer to give a bribe or otherwise channel
kickbacks from contracts awarded, to government officials, their family members
or business associates.
• We will not seek or expect preferential treatment on bids based on our
participation in political campaigns.
pubiid Life and Political Campatgnti
We encourage all employees to participate in community life, public service and
the political process;
HID NO: 10-03/04
DATE: 12/19/03
We encourage all employees to recruit, support and elect ethical and qualified
pubito officials and engage them in dialogue and debate about business and
community issues;
Our contributions to political parties, committees or individuals will only be made
in accordance with applicable law and will comply with all requirements for public
disclosure. All contributions made on behalf of the business must be reported to
senior company management;
We will not contribute to the campaigns of persons who are convicted felons or
those who do not sign the Fair Campaign Practices Ordinance.
We will not knowingly disseminate false campaign information or support those
who do.
�S Vdvst
Company Nam
(YAnvel Tuicko
Corporate Officer
at
CITY OF MIAMI BEACH
153
TAB 3 — Other Information
COPPER'S NURSERY, INC.
ID ROPOSAL FOR:
n \ J l BEACH
INVITATION TO BID (ITB)
2017 -019 -WO
TREES, PALMS AND PLANT MATERIAL:
PURCHASE AND DELIVERY ONLY AND/OR
PURCHASE, DELIVERY AND INSTALLATION
SERVICES
9
Acc•REI® CERTIFICATE OF LIABILITY INSURANCE
'
DATE(MMIDOIYI'YY)
08/02/2017
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY ANO CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder le an ADDITIONAL INSURED, the pollcy(Ies) must be endorsed. If SUBROGATION I8 WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder In lieu of such endorsomen s .
PRODUCERNAME;
Robert Gonzalez insurance Agency, Inc
5220 South University Dr Suite 1050
Davie FL 33328
_ g
g GI I Rodriguez
PH No Ext: 954-680-2805 FArc No): 954-680-9110
D LSS: gigi.rodriguez@fiblc.com
AFFORDING COVERAGE
NAIC tl
INstmERA, Florida Farm Bureau
COMMERCIAL GENERAL LIABILITY
INSURED
Coppers Nursery InC
3230 SW 99th Ave
Miami FL 33165
INSURER B: Retail First Insurance
SGL 9525090
INSURER C :
03/17/2018
INSURER D :
1,000,000,00
INSURER E :
INSURER F :
DAMAGE TO RENTED
PREMISES (Ea occurrence)
COVERAGES
CERTIFICATE NUMB
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
SR
ILTR
TYPE OF INSURANCE
ADM
,
W l
POLICY NUMBER
FF
(MMID YWYYYYI
I YDYYYYY)
LIMITS
A
X
COMMERCIAL GENERAL LIABILITY
X
SGL 9525090
03/17/2017
03/17/2018
EACH OCCURRENCE
1,000,000,00
CLAIMS -MADE X OCCUR
DAMAGE TO RENTED
PREMISES (Ea occurrence)
$ 50,000.00
• MED EXP (Any oro person)
$ 5,000.00
PERSONAL & ADV INJURY
$ 1,000,000.00
GEN'L
X
AGGREGATE
POLICY
OTHER:
LIMIT APPLIES
7o8f,
PER:
LOC
GENERAL AGGREGATE
$ 2.000,000,00
PRODUCTS - COMP/OP AGO
$ 2,000,000.00
$
A
AUTOMOBILE
•
LIABILITY
ANY AUTO
QOSWNED
AUTOS
HIRED AUTOS
/>�'//�
SSCOEDDULED
NONCVVNED
AUTOS
AB 1320643
03/17/2017
03/17/2018
COMBINED SINGLE LIMIT
(Ea accident)
S 1.000000.00
,,
BODILY INJURY (Per person)
$
BODILY INJURY (Per accident)
$
PCeGd)AMAGE
(Per d t
$X
$
UMBRELLA UAB_
EXCESS UAB
OCCUR
CLAIMS -MADE
..
EACH OCCURRENCE
$
AGGREGATE
$
DED RETENTION$
$
B
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTivE fY'�;IN1
OFFICERMIEMBEREXCLUDED? T r i
(Mandatory In NH)
If yyes describe under
DESCRIPTION OF OPERATIONS bow
N/A
620 63679
03/18/2017
03/18/2018
,. PTATUTE OTH
ER
E.L. EACH ACCIDENT
$ 100,000.00
EL DISEASE - EA EMPLOYEE
$ 100,000.00
E.L. DISEASE - POLICY LIMIT
$ 500,000.00
DESCRIPTION OF OPERATIONS / LOCATIONS /VEHICLES (ACORD 101, Additional Rumarke Soneddule, may be attached If more apace Is raqulred)
Wholesale Foliage Grower
CERTIFICATE HOLDER IS LISTED AS ADDITIONAL INSURED
CERTIFICATE HOLDER
CANCELLATION
City of Miami Beach
1755 Meridian Ave
3rd Floor
Miami Beach, FL 33139
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL. BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
OD 1988-2014 ACORD CORPORATION. All rights reserved.
ACORD 25 (2014/01) The ACORD name arid logo are registered marks of ACORD
MIAMIBEACH
City of Miami Beach, 1766 Meridian Avenue, 3'1 Floor, Miami Beach, Florida 33139, www.mlamlbeachfl.00v
PROCUREMENT DEPARTMENT
Tel: 306-673-7490.
ADDENDUM NO. 1
ITB 2017 -019 -WG
Trees, Palms and Plant Material: Purchase and Delivery Only and/or Purchase, Delivery
and Installation Services
July 19, 2017
This Addendum to the above -referenced ITB is issued in response to questions from
prospective bidders, or other clarifications and revisions issued by the City. The ITB is amended
In the following particulars only.
I. REVISIONS
ITB DUE DATE AND TIME. The deadline for the receipt of bids is extended until 3:00
P.M., on Friday, August 4, 2017, at the following location,
City of Miami Beach
Procurement Department
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
Late bids will not be accepted. Bidders are cautioned to plan sufficient time to allow for
traffic or other delays for which the Bidder is solely responsible.
Any questions regarding this Addendum should be submitted in writing to the Procurement
Management Department to the attention of the individual named below, with a copy to the City
Clerk's Office at RafaelGranadoAmiamibeachfl.gov.
Procurement Contact:
William Garviso
Telephone:
305-673-7000, ext. 6650
Email:
VVilliamGarvisogrniamibeachfl.gov
Bidders are reminded to acknowledge receipt of this addendum as part of your !TB submission.
Si
ement director
M AM1 BEACH
City of Miami Beach,1755 Meridian Avenue, 3rd Floor, Miami Beach, Florida 33139, www.miamibeachfi.gov
PROCUREMENT DEPARTMENT
Tel: 305-673-7490.
ADDENDUM NO. 2
ITB 2017.019•WG
Trees, Palms and. Plant Material: Purchase and Delivery Only and/or Purchase, Delivery
and Installation Services
August 2, 2017
This Addendum to the above -referenced ITB is issued in response to questions from
prospective bidders, or other clarifications and revisions issued by the City. The ITB is amended
In the following particulars only.
i, REVISIONS.
1. ITB DUE DATE AND TiME. The deadline for the receipt of bids is extended until
3:00 P.M., on Friday, August 11, 2017, at the following location.
City of Miami Beach
Procurement Department
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
Late bids will not be accepted. Bidders are cautioned to plan sufficient time to allow
for traffic or other delays for which the Bidder is solely responsible.
2. Delete Appendix A, Proposal Certification, Questionnaire & Requirements Affidavits,
Paragraph 8, entitled Living Wage, in its entirety.
3. Revise Appendix C, Paragraph C2, Plant. Material Specifications (Pg. 26) as
follows: All plants provided as one shipment or order with multiple shipments shall
be supplied at an equal height. Plants should be individually potted, not grown In cell
packs or cell trays. Plants must be rooted out in pots but not bound; plants recently
up -potted will not be acceptable. Older plants that have been pruned back will not be
accepted. Plants should be grown In Canadian or Florida peat mix soil.
II, ANSWERS TO QUESTIONS RECEIVED.
Q1) Appendix A (Page 19 - Section 8) Living Wage - I understand the City has a living
wage ordinance which would require employers to pay all employees who provide
services pursuant to this Agreement a living wage rate of $13.31/hourly without
health benefits or $11.62/hourly with health benefits.
Our nursery produces quantities of plant materials, which may or not be sold to the
City of Miami Beach depending on the City's needs. Our nursery must perform
plantings regardless If the City of Miami Beach makes purchases because we are a
wholesale nursery. Therefore buyer is unknown at the time of plantings. Would the
1
living wage ordinance be required for employees who perform the plantings of
potted plants even though buyer is unknown at the time?
Al) The Living Wage does not apply to this solicitation. Please refer to Revision L
above.
Q2) Will a bidder be considered non-responsive if it does not provide Health, Sick
Leave, Family Medical Leave, and Bereavement Leave?
A2) If Proposer cannot offer a benefit to domestic partners because of reasons
outside your control, (e.g., there are no insurance providers in your area
willing to offer domestic partner coverage) you may be eligible for
Reasonable Measures compliance. To comply on this basis, you must agree
to pay a cash equivalent and submit a completed Reasonable Measures
Application (attached) with all necessary documentation. Your Reasonable
Measures Application will be reviewed for consideration by the City Manager,
or his designee. Approval is not guaranteed and the City Manager's decision
is final. Further information on the Equal Benefits requirement is available at
www.miamlbeachfLgov/procurement/.
Q3) Will it be possible to provide examples of Liquidated Damages charges which could
be assessed per dollar amount ranges of the provided ITQ (I.e. 1. ITQ is $10,090
what is the liquidated damages? 2. ITQ Is $50,000 what is the liquidated damages?
etc...)?
A3) Please refer to Appendix C, Paragraph 2.13. Liquidated damages shall vary
with every ITQ, and are undetermined at this time. However, at the time of
each ITQ request the City shall specify the amount of Liquidated Damages
due the City for loss of use and additional costs incurred by the City due to
non -completion of the work requested through the ITQ.
04) Will the City consider re-evaluating and lowering the limits for the insurance
requirements, especially for the items of work which require delivery and NOT
installation of plant materials (especially just the smaller material)?
A4) The specified insurance limits shall remain the same.
Q5) Is it the intent of the City to have the awarded bidder unload the plant material when
making a delivery or will the City have staff (small and large items) and equipment
(larger items) available to unload the delivery? In other words, will the awarded
bidder only need to provide a driver?
A5) The City requires plant materials, trees and palms be unloaded by the
delivering plant nursery or delivery company.
Q6) in section 14 - Method of Award, how is the lowest responsive, responsible
bidder(s) determined if the vendors are not providing prices?
A6) Award of this contract will be made to all responsive, responsible bidders,
who meet the minimum requirements set forth in this solicitation to provide
various types of trees, palms and plant material on an as needed basis. The
work awarded pursuant to this ITB shall primarily consist of work in the
categories of plant material sales and delivery, and plant material sales,
including delivery and installation. It is the intent of the City to pre -qualify
vendors in various categories as found in the Bid Price Form, bidders are not
required to participate in all categories in order to be considered as part of
the pre -qualified pooL
2
Email:
VVilliamGarviso@miarnibeachfl.gov
These vendors shall then be deemed to be pre -qualified to participate in
subsequent spot market purchases as required by the City on either an as
needed or on a periodic basis. When such spot market purchases are
initiated, the pre -qualified vendors shall be invited to offer a fixed price for a
specific individual purchase, The award to one vendor for a specific individual
action does not preclude the remaining pre -qualified vendors from submitting
spot market offers for other specific purchases,
Also, refer to Appendix C, Paragraph 2.5 (Pg, 28), entitled, Roadmap for
Projects Awarded Pursuant to Pool of Pre -qualified Contractors.
Q7) In Appendix C - C2. Plant Material Specifications - It states that the vendor should
use Canadian peat mix soil, however, local growers mainly use Florida Peat for
landscape materials. Is Florida Peat acceptable?
A7) Florida Peat is acceptable, See Revision #3 above.
Q8) In Appendix C - 02. Plant Material Specifications - It states that older plants that
have been pruned back will not, be accepted. However, when growing certain types
of plant material pruning the plants is necessary for the plants to become full looking
shrubs. Please consider removing this requirement or rewording to allow pruning of
plant materials.
A8) This specification exists to prevent growers/suppliers from pruning away
damaged or discolored portions of the plant, thereby masking nutrient
deficiencies, disease, or pest infestations, and as such shall remain in place.
Q9) How many days is it estimated to take for a payment to be sent by the City to the
vendor after the items have been received, inspected, and found to comply with Bid
specifications, free of damage or defect, and properly invoiced?
A9) The City estimates that payment be made for approved invoices within 30
calendar days.
Any questions regarding this Addendum should be submitted in writing to the Procurement
Management Department to the attention of the individual named below, with a copy to the City
Clerk's Office at RafaelGranado@miamibeachfl,dov.
Procurement Contact:
William Garviso
Telephone:
305-673-7000, ext. 6650
Bidders are reminded to acknowledge receipt of this addendum as part of your ITB submission.
Alex Denis
Procurement Director
14/ /4/7j
3
Detail by FET/EIN Number Page 1 of 2
Florida Department of State
DIVISION OF CORPORATIONS
Department of State / Division of Corporations / Search Records / Detail By Document Number /
Detail by FEI/EIN Number
Florida Profit Corporation
COPPERS NURSERY, INC.
Filing Information
Document Number P06000060905
FEI/EIN Number 76-0826649
Date Filed 04/28/2006
State FL
Status ACTIVE
Last Event NAME CHANGE AMENDMENT
Event Date Filed 05/16/2013
Event Effective Date NONE
Principal Address
3230 SW 99TH AVENUE
MIAMI, FL 33165
Mailing Address
3230 SW 99TH AVENUE
MIAMI, FL 33165
Registered Agent Name & Address
FONTAN, MANUEL
3230 SW 99TH AVENUE
MIAMI, FL 33165
Officer/Director Detail
Name & Address
Title D
FONTAN, MANUEL
3230 SW 99TH AVENUE
MIAMI, FL 33165
Title OD
FONTAN, LUCIA N
3230 SW 99TH AVENUE
MIAMI, FL 33165
Annual Reports
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Detail by FEI/EIN Number
Report Year Filed Date
2015 03/20/2015
2016 03/30/2016
2017 04/03/2017
Document Images
04/03/2017-- ANNUAL REPORT
03/30/2016 -- ANNUAL REPORT
03/20/2015 -- ANNUAL REPORT
03/17/2014 -- ANNUAL REPORT
03/03/2013 -- ANNUAL REPORT
03/22/2012 -- ANNUAL REPORT
02/24/2011 -- ANNUAL REPORT
03/25/2010 -- ANNUAL REPORT
03/28/2009 -- ANNUAL REPORT
04/30/2008 -- ANNUAL REPORT
02/28/2007 -- ANNUAL REPORT
06/29/2006 -- Amendment
05/12/2006 -- Name Change
04/28/2006 -- Domestic Profit
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Florida Department of State, Division of Corporations
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Name History
Florida Department of State
Department of State / Division of Corporations / Search Records / Return to Detail Screen /
Page 1 of 1
DIVISION OF CORPORATIONS
Return to Detail Screen
Events
COPPER'S NURSERY, INC.
Document Number P06000060905
Date Filed 04/28/2006
Effective Date None
Status Active
Event Type
NAME CHANGE
AMENDMENT
NAME CHANGE
AMENDMENT
Return to Detail Screen
Filed Effective Description
Date Date
05/16/2013
05/12/2006
OLD NAME WAS : COPPER'S NURSERY &
LANDSCAPING, INC.
OLD NAME WAS : COPPER'S NURSERY &
LANDSCAPE, INC.
Florida Department of State, Division of Corporations
http ://s earch. sunbiz. org/Inquiry/CorporationS earch/NameHistory?aggregate... 9/27/2017
ATTACHMENT D
INSURANCE REQUIREMENTS
APPENDIX F
IAMI BEAC
Insurance Requirements
2017 -019 -WG
TREES, PALMS AND PLANT MATERIAL:
PURCHASE AND DELIVERY ONLY
AND/OR PURCHASE, DELIVERY AND
INSTALLATION SERVICES
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
ITB 2017 -019 -WG
38
IAMI BEACH
INSURANCE REQUIREMENTS
This document sets forth the minimum levels of insurance that the contractor is required to
maintain throughout the term of the contract and any renewal periods.
XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida.
XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000.00 per occurrence for
bodily injury property damage to include Premises/ Operations; Products, Completed Operations and
Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement
exactly as written in "insurance requirements" of specifications).
XXX 3. Automobile Liability - $1,000,000 each occurrence - owned/non-owned/hired automobiles included.
4. Excess Liability - $ .00 per occurrence to follow the primary coverages.
XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the
certificate.
6. Other Insurance as indicated:
Builders Risk completed value $ .00
Liquor Liability $ .00
Fire Legal Liability $ .00
Protection and Indemnity $ .00
Employee Dishonesty Bond $ .00
Other $ .00
XXX 7. Thirty (30) days written cancellation notice required.
XXX 8. Best's guide rating B+:VI or better, latest edition.
XXX 9. The certificate must state the proposal number and title
The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject
to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable
Statutes.
ITB 2017 -019 -WG
39
A 'J CERTIFICATE OF LIABILITY INSURANCE
,,,,-.•
DATEINDA/DOYYYY)
10/13/2017
THIS CERTIFICATE I8 ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT if the certificate holder is an ADDITIONAL INSURED, the policy(les) must' be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder In lieu of such endorsement(.),
PRODUCER
Robert Gonzalez Insurance Agency, Inc
5220 South University Dr Suite 105C
Davie FL 33328INSURER
NONTA (3igi Rodriguez
0.1: 954-680-9110 _
HONE EN*-
xt! 954-880-2805 _N
nt oal �sl gigi.rodriguezeffbic.com
.-
INSURER(S) AFFORDING COVERAGE
MAIC I
A : Florida Farm Bureau
1
9526090 i 03/17/2017
'
1
INSURED
Coppers Nursery Inc
3230 SW 99th Ave
Miami FL 33185
INSURER e: Retail First Insurance
$ 1,000,000.00
INSURER C :
INSURER o :
TO PEWEES
PREMISES Me occurrence)
INSURER E :
INSURER F
CERTIFICATE NUMBER:
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY 8E ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN 15 SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
T •
_.. 1ADDL
TYPE OF INSURANCE : y
NOR. , POLICY AFF
,i. , POLICY NUMBER i rNowoottYYYI
POLICY EXP
(MM/PEWYYY)
LIMITS
A
, COMMERCIAL GENERAL
LIABILITY
OCCUR
I
XSGL
'
I
1
9526090 i 03/17/2017
'
1
03/17/2018
EACHOCCURRENOE
$ 1,000,000.00
IDAMAGE
CLAIMS.MAOE 1
TO PEWEES
PREMISES Me occurrence)
$ 60,000.00
MED EXP (Any one person)
$ 5,000.00
PERSONAL & AOV INJURY
$ 1,000,000.00
OEN'L
/X'
AGGREGATE LIMIT
POLICY J&CT
OTHER:
APPLIES PER
L; Loc
GENERAL AGGREGATE
$ 2,000,000.00
PRODUCTS - GOMPIOPAGG
$ 2,000.000.00
$
A
AUTOMOBILE
�J
/
LIABILITYC0M$INED
ANY AUTO
AUTOS E0 SCHEDULED
SVVNtl
HIRED AUTOS AUTOS
AB 1320643
I
03/17/2017
03/1711018
SINGLE (MIT
_jEa accident). _._ _____
ROD4LYINJURY (Per person)
$ 1,000,000.00
_-... ____,
I $
$
Og DILY INJURY (Per accdent)
PROPERTYDAMAGE
Prr d
$
LIMBRELLAUAB
EXCESS LIAB
_
OCCUR
CLAIMS -MADE
EACHOCCURRENCE
S
AGGREGATE
$
0EO RETENT ON$
$
B
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandatary In NH)
If yES, describe under
DESCRIPTION OF OPERATIONS
Y! N
N 1 A
520 53579
03/18/2017
03/18/2018
S .TUtE RRH
_^_.-,
E.L, EACH ACCIDENT
$ 100,000.00
N ,
below
E L DISEASE • EA EMI?LOYEE�
E.L. DISEASE • POLICY LIMIT
100,000.00
S__ , .
$ 500,000.00
.
.- -
DESCRIPTION OF OPERATIONS 1 LOCATIONS 1 VEHICLES (ACORD 101, Additional Remark. Schedule, may be attached It more space Is required)
Wholesale Foliage Grower
CERTIFICATE HOLDER IS LISTED AS ADDITIONAL INSURED
CERTIFICAT
OLDER
CANCELLATION
The City of Miami Beach Florida
Go Insurance Tracking Services, Inc (ITS).
Po Box 20270
Long Beach, CA 90801
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL ISE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
ACORD 26 (2014/01)
p 1988-2014 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD