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Public Transportation Joint Participation Agreement with FDOTFinancial Project Number(s) mem-searnent.Phase•sequermo 44075018401 Contract Number: G0017 CFDA Number: N/A CFDA Title: N/A PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT Fund: Function: DOR 832 Federal Number: N/A DUNS Number: 80-939-7102 Agency DUNS No. 010/6- aq3.8/ FLAIR Category: 088774 Object Code: Org. Code: Vendor No.: CSFA Number: CSFA Title: 751000 .5-W O6 Punt' TRANSPORTATION OCC-OSISId Paste 1 al? 55062020629 F596000372005 50.012 Service Development Program THIS JOINT PARTICIPATION AGREEMENT ("Agreement"), made and entered into thls r day of u ` (4' , oat -7 , by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an age of the State of Florida, ("Department"), and City of Miami Beach,. 1700 Convention Center Drive Miami Beach, FL 33139 ("Agency"). The Department and Agency agree that all terms of this Agreement will be completed on or before December 31, 2018 and this Agreement will expire unless a time extension Is provided In accordance with Section 16.00. WITNESSETH: WHEREAS, the Agency has the authority to enter into said Agreement and to undertake the Project hereinafter described, and the Department has been granted the authority to function adequately in all areas of appropriate jurisdiction inoluding the implementation of an integrated and balanced transportation system and Is authorized under 341.051, Florida Statutes, to enter into this Agreement. NOW, THEREFORE, in consideration of the mutual covenants, promises and representations herein, the parties agree as follows: 1.00 Purpose of Agreement. The purpose of this Agreement Is to provide for the Department's participation in - Provide awarded Service Development Grant funding to the City of Miami Beach for the Middle Beach Trolley route.Eligible expenses Include operations and maintenance. State Participation Rate is 5O%. and as further described In Exhibit "A" attached to and incorporated Into this Agreement ("Project"), and to provide Departmental flnancial assistance to the Agency, state the terms and conditions upon which such assistance will be provided, and to set forth the manner in which the Project will be undertaken and completed. 1.10 Exhibits. A, B, C & 0 are attached and incorporated into this Agreement. PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT 2.00 Accomplishment of the Project: 725-034-06 PUBLIC TRANSPQRTATION ooc- *20 If, Pap 2ot17 2.10 General Requirements. The Agency sI a1I commence, and complete the Project, with all practical dispatclh, in a sound, economical, and efficient manner, and in accordance with the provisions of this Agreement, apd all applicable laws. 2.20 Pursuant to Federal, State, and Local Law. In the event that any election, referendum, approval, permit, notice, or other proceeding or authorization Is requisite under applicable law to enable the Agency to enter into this Agreement or to undertake the Project, or to observe, assume or carry out any of the provisions of the Agreement, the Agency wilt initiate and consummate, as provided by law, all actions necessary with respect to any such matters so requisite. 2.30 Funds of the Agency. The Agency shall Initiate and prosecute to completion alt proceedings necessary, including federal aid requirements, to enable the Agency to provide the necessary funds for completion of the Project. 2.40 Submission of Proceedings, Contracts and Other Documents. The Agency shall submit to the Department such data, reports, records, contracts and other documents relating to the Project as the Department may require as listed In Exhibit "C" attached to and incorporated Into this Agreement. The Department has the option to require an activity report on a quarterly basis. The activity report will include details of the progress of the Project towards completion. 3.00 Total Project Cost. The total estimated cost of the Project is $57Q,234.00. This amount is based upon the estimate summarized in Exhibit "B" attached to and incorporated into this Agreement. The Agency agrees to bear all expenses in excess of the total estimated cost of the Project and any deficits involved. 4.00 Project Costs Participation and Eligibility: 4.10 Department Participation. The Department agrees to maximum participation, Including contingencies, in the Project in the amount of $285.117.00 as detailed in Exhibit "B", or in an amount equal to the percentage(s) of total cost shown in Exhibit "B", whichever is less. 4.11 Agency Participation (Non -State Sources). The Agency agrees to minimum participation, including contingencies, in the Project In the amount of 5285.117.00 as detailed in Exhibit "B", or In an amount equal to the percentage(s) of the total cost shown in Exhibit "B", whichever is more. 4.12 Federal Awards. The Agency, a non-federal entity, ❑ is E is not a recipient of a federal award, as detailed in Exhibit "B." 4.20 Project Cost Eligibility. Project costs eligible for State participation will be allowed only from the effective date of this Agreement. It is understood that State participation in eligible Project costs Is subject to: a) Legislative approval of the Department's appropriation request in the adopted work program year that the Protect is scheduled to be committed; b) Availability of funds as stated In Section 15.00 of this Agreement; Approval of all plans, specifications, contracts or other obligating documents as required by the Department, and all other terms of this Agreement; c) Department approval of costs in excess of the approved funding or attributable to actions which have not received the required approval of the Department and all other terms of this Agreement; d) Department approval of the Project scope and budget (Exhibits "A" and "B") at the time appropriation authority becomes available. PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT 725.030416 PIJBLIC TRANSPORTATION OOC— 06,2016 Paga3o/I7 4.30 Front End Funding. Front end funding 0 is 14 is not applicable. If applicable, the Department may initially pay 100% of the total allowable incurred Project costs up to an amount equal to its total share of participation as shown in paragraph 4.10. 1 5.00 Project Budget and Payment Provisions: 5.10 The Protect Budget. Prior to the execution of this Agreement, a Project schedule of funding shall be prepared by the Agency and approved by the Department. The Agency shall maintain said schedule of funding, carry out the Project, and shall incur obligations against and make disbursements of Project funds only in conformity with the latest approved sohedule of funding for the Project, attached and incorporated into this Agreement as Exhibit "B." The schedule of funding may be revised by execution of a Supplemental Agreement between the Department and the Agency. The Agency acknowledges and agrees that funding for this Project may be reduced upon determination of the Agency's contract award amount. If revised, a copy of the Supplemental Agreement shall be forwarded to the Department's Comptroller, No increase or decrease shall be effective unless iI complies with fund participation requirements of this Agreement and is approved by the Department's Comptroller. 5.20 Payment Provisions. Unless otherwise allowed, payment will begin in the year the Project or Project phase Is scheduled in the work program as of the date of the Agreement. Payment will be made for actual costs incurred as of the date the invoice is submitted with the final payment due upon receipt of a final invoice. Payment shall be made only after receipt and approval of goods and services unless advance payments are authorized by the Chief Financial Officer of the State of Florida under Chapters 215 and 216, Florida Statutes. If the Department determines that the performance of the Agency is unsatisfactory, the Department shall notify the Agency of the deficiency to be corrected, which correction shall be made within a time -frame to be specified by the Department. The Agency shalt, within sixty (60) days after notice from the Department, provide the Department with a corrective action plan describing how the Agency will address all issues of Agreement non-performance, unacceptable performance, failure to meet the minimum performance levels, deliverable deficiencies, or Agreement non-compliance. If the corrective action plan is unacceptable to the Department, the Agency shall be assessed a non-performance retainage equivalent to 10% of the total invoice amount. The retainage shall be applied to the invoice for the then -current billing period. The retainage shall be withheld until the Agency resolves the deficiency. If the deficiency is subsequently resolved, the Agency may bill the Department for the retained amount during the next billing period. If the Agency is unable to resolve the deficiency, the funds retained may be forfeited at the end of the Agreement's term. 6.00 Accounting Records: 6.10 Establishment and Maintenance of Accounting Records. The Agency shall establish for the Project, In conformity with requirements established by Department's program guidelines/procedures and "Principles for State and Local Governments", 2 CFR Part 225, separate accounts to be maintained within its existing accounting system or establish independent accounts. Such accounts are referred to herein collectively as the "Project account." Records of costs incurred under terms of this Agreement shall be maintained In the Project account and made available upon request to the Department at all times during the period of thls Agreement and for five (5) years after final payment is made, Copies of these documents and records shall be furnished to the Department upon request. Records of costs incurred include the Agency's general accounting records and the Project records, together with supporting documents and records, of the Agency and all sub -consultants performing work on the Project and all other records of the Agency and sub -consultants considered necessary by the Department for a proper audit of costs. If any litigation, claim, or audit is started before the expiration of the five (5) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. 6.20 Costs Incurred for the Project. The Agency shall charge to the Project account all eligible costs of the Project. Costs in excess of the latest approved budget or attributable to actions which have not received the required approval of the Department shall not be considered eligible costs. PUBLIC TRANSPORTATION JOiNT PARTICIPATION AGREEMENT 72543046 PUBLIC TRANSPORTATRU ()GC - 06016 Paba4 orf? 6.30 Documentation of Project Costs. All costs charged to the Project, including any approved services contributed by the Agency or others, shall b$ supported by properly executed payrolls, time records, invoices, contracts, or vouchers evidencing in proper detail the nature and propriety of the charges. 6.40 Checks, Orders, and Vouchers. Any check or order drawn by the Agency with respect to any item which is or will be chargeable against the Project account will be drawn only in accordance with a properly signed voucher then on file In the office of the Agency stating in proper detail the purpose for which such check or order is drawn. All checks, payrolls, invoices, contracts, vouchers, orders, or other accounting documents pertaining in whole or in part to the Project shall be dearly identified, readily accessible, and, to the extent feasible, kept separate and apart from all other such documents. 6.50 Audits. The administration of Federal or State resources awarded through the Department to the Agency by this Agreement may be subject to audits and/or monitoring by the Department. The following requirements do not limit the authority of the Department to conduct or arrange for the conduct of additional audits or evaluations of Federal awards or State financial assistance or limit the authority of any state agency inspector general, the State of Florida Auditor General, or any other state official. The Agency shall comply with all audit and audit reporting requirements as specified below. 1. Federal Funded a) in addition to reviews of audits conducted in accordance with 2 CFR Part 200, Subpart F — Audit Requirements, monitoring procedures may include but not be limited to on-site visits by Department staff and/or other procedures including, reviewing any required performance and financial reports, following up, ensuring corrective action, and Issuing management decisions on weaknesses found through audits when those findings pertain to Federal awards provided through the Department by this Agreement. By entering into this Agreement, the Agency agrees to comply and cooperate fully with any monitoring procedures/processes deemed appropriate by the Department. The Agency further agrees to comply and cooperate with any inspections, reviews, Investigations, or audits deemed necessary by the Department, State of Florida Chief Financial Officer (CFO) or State of Florida Auditor General. b) The Agency, a non -Federal entity as defined by 2 CFR Part 200, Subpart F — Audit Requirements, as a subrecipient of a Federal award awarded by the Department through this Agreement is subject to the following requirements: I. In the event the Agency expends a total amount of Federal awards equal to or In excess of the threshold established by 2 CFR Part 200, Subpart F — Audit Requirements, the Agenoy must have a Federal single or program -specific audit conducted for such fiscal year In accordance with the provisions of 2 CFR Part 200, Subpart F — Audit Requirements. Exhibit 9, B. C & D to this Agreement provides the required Federal award Identification Information needed by the Agency to further comply with the requirements of 2 CFR Part 200, Subpart F — Audit Requirements. In determining Federal awards expended In a fiscal year, the Agency must consider all sources of Federal awards based on when the activity related to the Federal award occurs, Including the Federal award provided through the Department by this Agreement. The determination of amounts of Federal awards expended should be in accordance with the guidelines established by 2 CFR Part 200, Subpart F -- Audit Requirements. An audit conducted by the State of Florida Auditor General in accordance with the provisions of 2 CFR Part 200, Subpart F — Audit Requirements, will meet the requirements of this part. Ii. in connection with the audit requirements, the Agency shall fulfill the requirements relative to the auditee responsibilities as provided in 2 CFR Part 200, Subpart F — Audit Requirements. PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT 725030-04 PUBLIC TRANSPORTATION OOC— 06.12016 Pageiof17 In the event the Agency expends Tess than the threshold established by 2 CFR Part 200, Subpart F—Audi Requirements, in Federal awards, the Agency is exempt from Federlal audit requirements for that fiscal year. However, the Agency must provide a single audit exemption statement to the Department at FDOTSingleAudit@dot,state.fl.us no later than nine months after the end of the Agency's audit period for each applicable audit year. In the event the Agency expends less than the threshold established by 2 CFR Part 200, Subpart F — Audit Requirements, in Federal awards in a fiscal year and elects to have an audit conducted in accordance with the provisions of 2 CFR Part 200, Subpart F — Audit Requirements, the cost of the audit must be paid from non -Federal resources (Le., the cost of such an audit must be paid from the Agency's resources obtained from other than Federal entities). iv. The Agency must electronically submit to the Federal Audit Clearinghouse (FAC) at httos://harvester.census.govffacweb/ the audit reporting package as required by 2 CFR Part 200, Subpart F — Audit Requirements, within the earlier of 30 calendar days after receipt of the auditor's report(s) or nine months after the end of the audit period. The FAC is the repository of record for audits required by 2 CFR Part 200, Subpart F — Audit Requirements. However, the Department requires a copy of the audit reporting package also be submitted to FDOTSIncleAudit(dot.state.fl.us within the earlier of 30 calendar days after receipt of the auditor's report(s) or nine months after the end of the audit period as required by 2 CFR Part 200, Subpart F — Audit Requirements. v, Within six months of acceptance of the audit report by the FAC, the Department will review the Agency's audit reporting package, including corrective action plans and management letters, to the extent necessary to determine whether timely and appropriate action on ail deficiencies has been taken pertaining to the Federal award provided through the Department by this Agreement. If the Agency faits to have an audit conducted in accordance with 2 CFR Part 200, Subpart F — Audit Requirements, the Department may impose additional conditions to remedy noncompliance. if the Department determines that noncompliance cannot be remedied by imposing additional conditions, the Department may take appropriate actions to enforce compliance, which actions may include but not be limited to the following; 1. Temporarily withhold cash payments pending correction of the deficiency by the Agency or more severe enforcement action by the Department; 2. Disallow (deny both use of funds and any applicable matching credit for) all or part of the cost of the activity or action not In compliance; 3. Wholly or partly suspend or terminate the Federal award; 4. Initiate suspension or debarment proceedings as authorized under 2 CFR Part 180 and Federal awarding agency regulations (or In the case of the Department, recommend such a proceeding be initiated by the Federal awarding agency); 5. Withhold further Federal awards for the Project or program; 6. Take other remedies that may be legally available. vi. As a condition of receiving this Federal award, the Agency shall permit the Department, or its designee, the CFO or State of Florida Auditor General access to the Agency's records including financial statements, the independent auditor's working papers and project records as necessary. Records related to unresolved audit findings, appeals or litigation shall be retained until the action is complete or the dispute Is resolved. PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT 7?S-010-06 PURLJC TRANSPORTATION - 06(2016 Pogo 6of17 vit. The Departments contact information for requirements under this part is as follows: Office ofiComptroiter, MS 24 I i 605 Suwannee Street Tallahassee, Florida 32399-0450 FDOTS ingleAudltdot.state.ft. us 2. State Funded a) In addltion to reviews of audits conducted in accordance with Section 215.97, Florida Statutes, monitoring procedures to monitor the Agency's use of state financial assistance may include but not be limited to on- site visits by Department staff and/or other procedures including, reviewing any required performance and financial reports, following up, ensuring corrective action, and issuing management decisions on weaknesses found through audits when those findings pertain to state financial assistance awarded through the Department by this Agreement. By entering into this Agreement, the Agency agrees to comply and cooperate fully with any monitoring procedures/processes deemed appropriate by the Department. The Agency further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Department, the Department of Financial Services (DFS) or State of Florida Auditor General. b) The Agency, a nonstate entity as defined by Section 215,97(2)(m), Florida Statutes, as a recipient of state financial assistance awarded by the Department through this Agreement is subject to the following requirements: In the event the Agency meets the audit threshold requirements established by Section 215.97, Florida Statutes, the Agency must have a State single or project -specific audit conducted for such fiscal year in accordance with Section 215.97, Florida Statutes; applicable rules of the Department of Financial Services; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. Exhibit A. B, C & D to this Agreement indicates state financial assistance awarded through the Department by this Agreement needed by the Agency to further comply with the requirements of Section 215.97, Florida Statutes. In determining the state financial assistance expended In a fiscal year, the Agency shall consider all sources of state financial assistance, including state financial assistance received from the Department by this Agreement, other state agencies and other nonstate entities. State financial assistance does not include Federal direct or pass- through awards and resources received by a nonstate entity for Federal program matching requirements. II. In connection with the audit requirements, the Agency shall ensure that the audit complies with the requirements of Section 215.97(8), Florida Statutes. This includes submission of a financial reporting package as defined by Section 215.97(2)(e), Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. Hi. In the event the Agency does not meet the audit threshold requirements established by Section 215.97, Florida Statutes, the Agency is exempt for such fiscal year from the state single audit requirements of Section 216.97, Florida Statutes. However, the Agency must provide a single audit exemption statement to the Department at FDOTSingleAudit Txt7.dot.state.fl.us no later than nine months after the end of the Agency's audit period for each applicable audit year. In the event the Agency does not meet the audit threshold requirements established by Section 215.97, Florida Statutes, in a fiscal year and PUBLIC TRANSPORTATION JOiNT PARTICIPATION AGREEMENT 7'a430.06 PUBLIC TRA NSPORTA77ON OCC - 66.70I6 Page 7o117 elects to have an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from the Agency's resources (i,e., the cost of such an audit must be paid from the Agency's resource's obtained from other than State entities). fv. In accordance with Chapters 10.550 Vocal governmental entities) or 10.650 (nonprofit and for- profit organizations), Rules of the Auditor General, copies of financial reporting packages required by this Agreement shall be submitted to: Florida Department of Transportation Office of Comptroller, MS 24 605 Suwannee Street Tallahassee, Florida 32399-0405 FDOTSingleAudit a@dot.$tate.fl.us And State of Florida Auditor General Local Government Audits/342 111 West Madison Street, Room 401 Tallahassee, FL 32399-1450 Email: flaudaen iocalgovtCa aud.state.fl.us Any copies of financial reporting packages, reports or other information required to be submitted to the Department shall be submitted timely in accordance with Section 215.97, Florida Statutes, and Chapters 10.550 (local governmental entitles) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, as applicable, vi. The Agency, when submitting financial reporting packages to the Department for audits done in accordance with Chapters 10,550 (local governmental entitles) or 10.650 (nonprofit and for- profit organizations), Rules of the Auditor General, should indicate the date the reporting package was delivered to the Agency in correspondence accompanying the reporting package. vii. Upon receipt, and within six months, the Department will review the Agency's financial reporting package, including corrective action plans and management letters, to the extent necessary to determine whether timely and appropriate corrective action on all deficiencies has been taken pertaining to the state financial assistance provided through the Department by this Agreement. If the Agency fails to have an audit conducted consistent with Section 215.97, Florida Statutes, the Department may take appropriate corrective action to enforce compliance. vitt. As a condition of receiving state financial assistance, the Agency shall permit the Department, or its designee, DFS or the Auditor General access to the Agency's records including financial statements, the independent auditor's working papers and project records as necessary. Records related to unresolved audit findings, appeals or litigation shall be retained until the action is complete or the dispute is, resolved. PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT 725.030.06 nnuc TLANSPORTA7ION (0OC-06:2016 Paptofl7 3. The Agency shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a period of five years from the date the audit report is issued and shall allow the Department, or its designee, DFS or State of Florida Auditor General access to such records upon request.IThe Agency shall ensure that the audit working papers are made availably to the Department, or its designee, DFS or State of Florid Auditor General upon request for a period of five years from the date the audit report is issued unless extended in writing by the Department. 6.60 Insurance. Execution of this Agreement constitutes a certification that the Agency has and will maintain the ability to repair or replace any Project equipment or facilities in the event of loss or damage due to any accident or casualty for the useful life of such equipment or facilities. In the event of the loss of such equipment or facilities, the Agency shall either replace the equipment or facilities or reimburse the Department to the extent of its interest in the lost equipment or facility. The Department may waive or modify this section as appropriate. 7.00 Requisitions and Payments: 7.10 Action by the Agency. In order to obtain any Department funds, the Agency shall file with the Department of Transportation, District gx Public Transportation Office 1000 NW 111 Avenue, RM -6108, Miami, FL, 33172, its requisition on a form or forms prescribed by the Department, and any other data pertaining to the Project account (as defined In Paragraph 6.10 hereof) to justify and support the payment requisitions. 7.11 Deliverables. The Agency shall provide the following quantifiable, measurable and verifiable units of deliverables as established In Exhibit "A." Each deliverable must specify the required minimum level of service to be performed and the criteria for evaluating successful completion. 7.12 invoices. Invoices for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper pre -audit and post -audit thereof, based on the quantifiable, measurable and verifiable units of deliverables as established In Exhibit "A." Deliverables must be received and accepted in writing by the Department's Project Manager prior to payments, 7.13 Supporting Documentation, Supporting documentation must establish that the deliverables were received and accepted in writing by the Department and that the required minimum level of service to be performed based on the criteria for evaluating successful completion as specified in Section 2.00 and Exhibit "A" has been met. 7.14 Travel Expenses. Invoices for any travel expenses by the Agency shall be submitted in accordance with Section 112.061, Florida Statutes, and shall be submitted on the Department's Contractor Travel Form No. 300-000-06. The Department may establish rates lower than the maximum provided In Chapter 112.061, Florida Statutes. 7.15 Property Acquisition. For real property acquired, submit: a) The date the Agency acquired the real property. b) A statement by the Agency certifying that the Agency has acquired said real property, and actual consideration paid for real property. c) A statement by the Agency certifying that the appraisal and acquisition of the real property together with any attendant relocation of occupants was accomplished in compliance with all federal laws, rules and procedures required by any federal oversight agency and with all state laws, rules and procedures that may apply to the Agency acquiring the real property. 7.20 The Department's Obligations. Subject to other provisions of this Agreement, the Department will honor requests for reimbursement to the Agency pursuant to this Agreement, However, notwithstanding any other provision of this Agreement, the Department may elect by notice In writing not to make a payment If: PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT 7'S-030-06 PUBLIC TRANSPORTATION OGC - 060?016 raga 9of17 a) The Agency shall have made misrepresentation of a material nature in its application, or any supplement or amendment to its application, or with respect to any document or data furnished with its application or pyrrsuant to this Agreement; I 1 b) There is any pending litigation with Irespect to the performance by the Agency of any of Its duties or obligations which may jeopardize or adversely affect the Project, the Agreement, or payments to the Protect c) The Agency shall have taken any action pertaining to the Project which, under this Agreement, requires the approval of the Department or has made related expenditures or incurred related obligations without having been advised by the Department that same are approved; d) There has been any violation of the conflict of interest provisions contained in this Agreement; e) The Agency has been determined by the Department to be in default under any of the provisions of the Agreement; or f) Any federal agency providing federal financial assistance to the Project suspends or terminates federal financial assistance to the Project. In the event of suspension or termination of federal financial assistance, the Agency will reimburse the Department for all disallowed costs, including any and all federal financial assistance as detailed In Exhibit "B." 7.30 Disallowed Costs. In determining the amount of the payment, the Department will exclude all Project costs incurred by the Agency prior to the effective date of this Agreement, after the expiration date of this Agreement, costs which are not provided for in the latest approved scope and budget for the Project, costs attributable to goods or services received under a contract or other arrangements which have not been approved by the Department, and costs invoiced prior to receipt of annual notification of fund availability. 7.40 Payment Offset. If, after Project completion, any claim is made by the Department resulting from an audit or for work or services performed pursuant to this Agreement, the Department may offset such amount from payments due for work or services done under any public transportation joint participation agreement which it has with the Agency owing such amount if, upon demand, payment of the amount is not made within sixty (60) days to the Department. Offsetting amounts shall not be considered a breach of contract by the Department. 8,00 Termination or Suspension of Project: 8.10 Termination or Suspension Generally. If the Agency abandons or, before completion, finally discontinues the Project; or for any other reason, the commencement, prosecution, or timely completion of the Project by the Agency Is rendered improbable, infeasible, impossible, or illegal, the Department will, by written notice to the Agency, suspend any or all of its obligations under this Agreement until such time as the event or condition resulting In such suspension has ceased or been corrected, or the Department may terminate any or all of its obligations under this Agreement. 8.11 Action Subsequent to Notice of Termination or Suspension. Upon receipt of any final termination or suspension notice under this Section 8, the Agency shall proceed promptly to carry out the actions required in such notice, which may include any or all of the following: (1) necessary action to terminate or suspend, as the case may be, Project activities and contracts and such other action as may be required or desirable to keep to the minimum the costs upon the basis of which the financing is to be computed; (2) furnish a statement of the Project activities and contracts, and other undertakings the cost of which are otherwise includable as Project costs; and, (3) remit to the Department such portion of the financing and any advance payment previously received es is determined by the Department to be due under the provisions of the Agreement. The termination or suspension shall be carried out In conformity with the latest schedule, plan, and budget as approved by the Department or upon the basis of terms and conditions Imposed by the Department upon the failure of the Agency to furnish the schedule, plan, and budget within a reasonable time. The approval of a remittance by the Agency or the closing out of federal financial participation in the Project shall not constitute a waiver of any claim which the Department may otherwise have arising out of this Agreement. PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT 725-030.6 PUBLIC TRANSPORTATION OGC • 06,2016 Peso I0 of n 8.12 Access to Documents and Materials. The Department reserves the right to unilaterally cancel this Agreement for refusal by the Agency, contractor, sub -contractor, or materials vendor to comply with the provisions of Chapter 119, Florida Statutes. 9.00 Audit and Inspection. The Agency shalt permit, and shall require its contractors to permit, the (Department's authorized representatives to inspect all work, materials, payrolls, records; and to audit the books, records and accounts pertaining to the financing and development of the Project. 10.00 Contracts of the Agency: 10.10 Third Party Agreements. The Department specifically reserves the right to review and approve any and all third party contracts with respect to the Project before the Agency executes or obligates itself in any manner requiring the disbursement of Department funds, Including consultant, purchase of commodities contracts or amendments thereto. If the Department chooses to review and approve third party contracts for thls Project and the Agency fails to obtain such approval, that shall be sufficient cause for nonpayment by the Department as provided In Section 7.20(c). The Department specifically reserves unto itself the right to review the qualifications of any consultant or contractor and to approve or disapprove the employment of the same. If Federal Transit Administration (FTA) funds are used in the Project, the Department must exercise the right to third party contract review. 10.20 Procurement of Personal Property and Services: 10.21 Compliance with Consultants' Competitive Negotiation Act. It is understood and agreed by the parties to this Agreement that participation by the Department in a project with an Agency, where said project involves a consultant contract for engineering, architecture or surveying services, is contingent on the Agency complying in full with provisions of Chapter 287.055, Florida Statutes, Consultants' Competitive Negotiation Act, the federal Brooks Act, 23 CFR 172, and 23 U.S.C. 112.. At the discretion of the Department, the Agency will involve the Department In the Consultant Selection Process for all projects funded under this Agreement. In all cases, the Agency's Attorney shall certify to the Department that selection has been accomplished in compliance with Chapter 287.055, Florida Statutes, the Consultants' Competitive Negotiation Act and the federal Brooks Act. 10.22 Procurement of Commodities or Contractual Services. It is understood and agreed by the parties hereto that participation by the Department in a project with an Agency, where said project involves the purchase of commodities or contractual services or the purchasing of capital equipment or the constructing and equipping of facilities, which includes engineering, design, and/or construction activities, where purchases or costs exceed the Threshold Amount for CATEGORY TWO per Chapter 287.017, Florida Statutes, is contingent on the Agency complying in full with the provisions of Chapter 287.057, Florida Statutes. The Agency's Attorney shall certify to the Department that the purchase of commodities or contractual services has been accomplished in compliance with Chapter 287.057, Florida Statutes. It shall be the sole responsibility of the Agency to ensure that any obligations made in accordance with this Section comply with the current threshold limits. Contracts, purchase orders, task orders, construction change orders, or any other agreement that would result in exceeding the current budget contained in Exhibit "B", or that is not consistent with the Project description and scope of services contained in Exhibit "A" must be approved by the Department prior to Agency execution. Failure to obtain such approval, and subsequent execution of an amendment to the Agreement if required, shall be sufficient cause for nonpayment by the Department as provided in Section 7.20(c), 10.30 Disadvantaged Business Enterprise (DBE) Policy and Obligation. it is the policy of the Department that DBE's, as defined in 49 CFR Part 26, as amended, shall have the opportunity to participate in the performance of contracts financed in whole or in part with Department funds under this Agreement. The DBE requirements of applicable federal and state laws and regulations apply to this Agreement. The Agency and its contractors agree to ensure that DBE's have the opportunity to participate in the performance of this Agreement. In this regard, all recipients and contractors shall take all necessary and reasonable steps in accordance PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT 715.030.06 PUBLIC. TRANS'PORTAMON OG( —0612016 Pogo 11 oil? with applicable federal and state laws and regulations to ensure that the DBE's have the opportunity to compete for and perform contracts. The Agency and its contractors and subcontractors shall not discriminate on the basis of race, color, rational origin or sex in the award and performahce of contracts, entered pursuant to this Agreement. 10.40 Procurement of Construction Services. If the Project is procured pursuant to Chapter 255 for construction services and at the time of the competitive solicitation for the Protect 60 percent or more of the cost of the Project Is to be paid from state -appropriated funds, then the Agency must comply with the requirements of Section 255.009(1), Florida Statutes. 11.00 Restrictions, Prohibitions, Controls, and Labor Provisions: 11.10 Equal Employment Opportunity. in connection with the carrying out of any project, the Agency shall not discriminate against any employee or applicant for employment because of race, age, creed, color, sex or national origin. The Agency will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, age, creed, color, sex, or national origin. Such action shall include, but not be limited to, the following: Employment upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Agency shall insert the foregoing provision modified only to show the particular contractual relationship in all its contracts in connection with the development or operation of the Protect, except contracts for standard commercial supplies or raw materials, and shall require all such contractors to insert a similar provision in all subcontracts, except subcontracts for standard commercial supplies or raw materials. When the Project involves installation, construction, demolition, removal, site improvement, or similar work, the Agency shall post, In conspicuous places available to employees and applicants for employment for Project work, notices to be provided by the Department setting forth the provisions of the nondiscrimination clause. 11.20 Title VI - Civil Rights Act of 1964. Execution of this Agreement constitutes a certification that the Agency will comply with all the requirements imposed by Title VI of the. Civil Rights Act of 1964 (42 U.S.C. 2000d, et seq.), the Regulations of the Federal Department of Transportation Issued thereunder, and the assurance by the Agency pursuant thereto. 11.30 Title VIiI - Civil Rights Act of 1968. Execution of this Agreement constitutes a certification that the Agency will comply with all the requirements imposed by Title VIiI of the CMI Rights Act of 1968 (42 U.S.C. 3601, et seq.), which among other things, prohibits discrimination in employment on the basis of race, color, national origin, creed, sex, and age, 11.40 Americans with Disabilities Act of 1990 (ADA). Execution of this Agreement constitutes a certification that the Agency will comply with all the requirements imposed by the ADA (42 U.S.G. 12102, et seq.), the regulations of the federal government Issued thereunder, and the assurance by the Agency pursuant thereto. 11.50 Prohibited Interests. The Agency shall not enter Into a contract or arrangement In connection with the Project or any property included or planned to be included in the Project, with any officer, director or employee of the Agency, or any business entity of which the officer, director or employee or the officer's, director's or employee's spouse or child Is an officer, partner, director, or proprietor or in which such officer, director or employee or the officer's, director's or employee's spouse or child, or any combination of them, has a material interest. a) 'Material Interest" means direct or indirect ownership of more than 5% of the total assets ar capital stock of any business entity. b) The Agency shall not enter into any contract or arrangement in connection with the Project or any property included ar planned to be included in the Project, with any person or entity who was represented before the PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT '727.030.0 PUBLIC 'TRANSPORTATION OCC -00,20111 Page 12 of 17 Agency by any person who at any time during the immediately preceding two (2) years was an officer, director or employee of the Agency. c) The provisions of this subsebtion shall not be applicable to any agreement between the Agency bnd Its fiscal depositories, any agreement for utility services the rates for which are fixed or controlled by the government, or any agreement between the Agency and an agency of state government. 11.60 Interest of Members of, or Delegates to, Congress or Legislature. No member or delegate to the Congress of the United States, or the State of Florida legislature, shall be admitted to any share or part of the Agreement or any benefit arising therefrom. 12.00 Miscellaneous Provisions: 12.10 Environmental Reg ulations. Execution of this Agreement constitutes a certification by the Agency that the Project will be carried out In conformance with all applicable environmental regulations including the securing of any applicable permits. The Agency will be solely responsible for any liability In the event of non-compliance with applicable environmental regulations, including the securing of any applicable permits, and will: reimburse the Department for any Toss incurred in connection therewith. 12.20 Department Not Obligated to Third Parties. The Department shall not be obligated or liable hereunder to any party other than the Agency. 12.30 When Rights and Remedies Not Waived. In no event shall the making by the Department of any payment to the Agency constitute or be construed as a waiver by the Department of any breach of covenant or any default which may then exist, on the part of the Agency, and the making of such payment by the Department while any such breach or default shall exist shall In no way impair or prejudice any right or remedy available to the Department with respect to such breach or default. 12.40 Severability. If any provision of this Agreement is held invalid, the remainder of this Agreement shall not be affected. In such an instance the remainder would then continue to conform to the terms and requirements of applicable law. 12.50 Bonus or Commission. By execution of the Agreement the Agency represents that it has not paid and, also, agrees not to pay, any bonus or commission for the purpose of obtaining an approval of its application for the financing hereunder. 12.60 State or Territorial Law. Nothing in the Agreement shall require the Agency to observe or enforce compliance with any provision thereof, perform any other act or do any other thing in contravention of any applicable State law: Provided, that if any of the provisions of the Agreement violate any applicable State law, the Agency will at once notify the Department in writing in order that appropriate changes and modifications may be made by the Department and the Agency to the end that the Agency may proceed as soon as possible with the Project. 12.70 Use and Maintenance of Project Facilities and Equipment. The Agency agrees that the Project facilities and equipment will be used by the Agency to provide or support public transportation for the period of the useful life of such facilities and equipment as determined in accordance with general accounting principles and approved by the Department. The Agency further agrees to maintain the Project facilities and equipment in good working order for the useful fife of said facilities or equipment. 12.71 Property Records. The Agency agrees to maintain property records, conduct physical Inventories and develop control systems as required by 49 CFR Part 18, when applicable. PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT 72543(146 PUBLIC TRANSPORTATION OM -06,2016 Pogo Oaf)? 12.80 Disposal of Project Facilities or Equipment. if the Agency disposes of any Project facility or equipment during its useful life for any purpose except its replacement with like facility or equipment for public transportation use, the Agency will comply with the term of 49 CFR Part 18 (elating to property management standards. This Agency agrees to remit to the Departmerjt a proportional amount of the proceeds from the disposal pf the facility or equipment. Said proportional amount shall be determined on the basis of the ratio of the Department financing of the facility or equipment as provided in this Agreement. The Agency must remit said proportional amount to the Department within one (1) year after the official date of disposal. 12.90 Contractual Indemnity. To the extent provided by Section 768.28, Florida Statues, the Agency shall indemnify, defend, and hold harmless the Department and all of its officers, agents, and employees from any claim, Toss, damage, cost, charge, or expense arising out of any act, error, omission, or negligent act by the Agency, its agents, or employees, during the performance of the Agreement, except that neither the Agency, lis agents, or its employees will be liable under this paragraph for any claim, Toss, damage, cost, charge, or expense arising out of any act, error, omission, or negligent act by the Department or any of its officers, agents, or employees during the performance of the Agreement. Nothing in this Agreement shall be construed as a waiver by the Agency of any sovereign immunity protections that may be provided by Section 768.28, Florida Statutes, When the Department receives a notice of claim for damages that may have been caused by the Agency in the performance of services required under this Agreement, the Departmentwill immediatelyforward the claim to the Agency. The Agency and the Department will evaluate the claim and report their findings to each other within fourteen (14) working days and will jointly discuss options in defending the claim. After reviewing the claim, the Department will determine whether to require the participation of the Agency in the defense of the claim or to require that the Agency defend the Department In such claim as described in this section. The Department's failure to promptly notify the Agency of a claim shall not act as a waiver of any right herein to require the participation in or defense of the claim by Agency. The Department and the Agency will each pay its own expenses for the evaluation, settlement negotiations, and trial, If any. However, if only one party participates in the defense of the claim at trial, that party is responsible for all expenses at trial. 13.00 Plans and Specifications. In the event that this Agreement involves the purchasing of capital equipment or the constructing and equipping of facilities, where plans and specifications have been developed, the Agency shall provide an Engineer's Certification that certifies Project compliance as listed below, or in Exhibit "C" if applicable. For the plans, specifications, construction contract documents, and any and all other engineering, construction, and contractual documents produced by the Engineer, hereinafter collectively referred to as "plans", the Agency will certify that: a) All plans comply with federal, state, and professional standards as well as minimum standards established by the Department as applicable; b) The plans were developed in accordance with sound engineering and design principles, and with generally accepted professional standards; c) The plans are consistent with the intent of the Project as defined in Exhibits "A" and "B" of this Agreement as well as the Scope of Services; and d) The plans comply with all applicable laws, ordinances, zoning and permitting requirements, public notice requirements, and other similar regulations, Notwithstanding the provisions of this paragraph, the Agency, upon request by the Department, shall provide plans and specifications to the Department for review and approvals. 14.00 Project Completion, Agency Certification. The Agency will certify in writing on or attached to the final invoice, that the Project was completed In accordance with applicable plans and specifications, Is in place on the Agency facility, that adequate title is In the Agency and that the Project Is accepted by the Agency as suitable for the intended purpose. 15.00 Appropriation of Funds: PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT 7$5-030-06 PLIBUC TRAt;:SPORTATIM OGC - 06.7016 Page 14 are 15.10 Contingency of Payment. The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annyal appropriation by ithe Legislature. If the Department's funding for this Project is in multiple fiscal years, funis approval from the Department's Comptroller must be received each fiscal year prior to costs being incurred, See Exhibit "B" for funding levels by fiscal year. Project costs utilizing these fiscal year funds are not eligible for reimbursement if incurred prior to funds approval being received. The Department will notify the Agency, in writing, when funds are available. 15.20 Multi -Year Commitment. In the event this Agreement is in excess of $25,000 and has a term for a period of more than one (1) year, the provisions of Chapter 339.135(6)(a), Florida Statutes, are hereby incorporated: "The Department, during any fiscal year, shall not expend money, incur any liability, or enter into any contract which, by Its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year. Any contract, verbal or written, made In violation of this subsection is null and void, and no money may be paid on such contract. The Department shall require a statement from the comptroller of the Department that funds are available prior to entering Into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the making of contracts for periods exceeding 1 year, but any contract so made shall be executory only for the value of the services to be rendered or agreed to be pald for in succeeding fiscal years; and this paragraph shall be incorporated verbatim in ail contracts of the Department which are for an amount in excess of $25,000 and which have a term for a period of more than 1 year." 16.00 Expiration of Agreement. The Agency agrees to complete the Project on or before December 31, 2018. If the Agency does not complete the Project within this time period, this Agreement will expire unless an extension of the time period is requested by the Agency and granted In writing by the Department prior to expiration of this Agreement. Expiration of this Agreement will be considered termination of the Project and the procedure established in Section 8.00 of this Agreement shall be initiated. The cost of any work performed after the expiration date of this Agreement will not be reimbursed by the Department. 16.10 Final Invoice. The Agency must submit the final invoice on this Project to the Department within 120 days after the expiration of this Agreement. 17.00 Agreement Format. All words used in this Agreement in the singular form shall extend to and include the plural. All words used in the plural form shall extend to and include the singular. All words used in any gender shall extend to and Include all genders. 18.00 Execution of Agreement. This Agreement may be simultaneously executed in a minimum of two counterparts, each of which so executed shall be deemed to be an original, and such counterparts together shall constitute one in the same instrument. 19.00 Restrictions on Lobbying: 19.10 Federal. The Agency agrees that no federally -appropriated funds have been paid, or will be paid by or on behalf of the Agency, to any person for Influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT 725430.06 PUBLIC TRANSPORTATION OOC—Ob :016 Page 1;t of 17 If any funds other than federally -appropriated funds have been paid by the Agency to any person for Influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an e(nployee of a Membar of Congress in connection with this Agreeme►ht, the undersigned shall complete and submit Standard Form -LLL, "Disclosure of Lobbying Activities," in apcordance with its instructions. The Agency shall require that the language of this section be included in the award documents for all sub -awards at all tiers (including subcontracts, sub -grants, and contracts under grants, loans and cooperative agreements) and that all sub -recipients shall certify and disclose accordingly. 19.20 State. No funds received pursuant to this Agreement may be expended for lobbying the Legislature, the Judicial branch or a state agency. 20.00 Vendors Rights. The Agency providing goods and services to the Department should be aware of the following time frames. a) The Department has 20 days to deliver a request for payment (voucher) to DFS. The 20 days are measured from the latter of the date the Invoice is received or the date the goods or services are received, inspected, and approved. Approval and Inspection of goods or services shall take no longer than 20 days following the receipt of a complete and accurate Invoice. b) If a payment is not available within 40 days, then a separate interest penalty at a rate established pursuant to Section 55.03(1), Florida Statutes, will be due and payable, In addition to the invoice amount, to the Agency. The 40 days are measured from the latter of the date the invoice Is received or the date the goods or services are received, inspected, and approved. Interest penalties of less than one (1) dollar will not be enforced unless the Agency requests payment. Invoices that have to be returned to the Agency because of Agency preparation errors will result In a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the Department. A Vendor Ombudsman has been established within DFS. The duties of this individual include acting as an advocate for Agencies who may be experiencing problems in obtaining timely payment(s) from the Department. The Vendor Ombudsman may be contacted at (850) 413- 5516. 21.00 Restrictions, Prohibits, Controls, and Labor Provisions. During the performance of this Agreement, the Agency agrees as follows, and shall require the following provisions to be included in each contract and subcontract entered into pursuant to this Agreement; a) A person or affiliate who has been placed on the convicted vendor Ilst following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. b) In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed on the discriminatory vendor fist may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity. PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT 723.030-06 PU9uC TRANSPORTATION OGC-062016 Paso 16 ot17 c) An entity or affiliate who has had its Certificate of Qualification suspended, revoked, denied or have further been determined by the Department to be a non -responsible contractor may not submit a bld or perform work for the construction or repair of a public building or public work on a contract with the Agency. d) Neither the Agency nor any of its contractors or their sUbcontractors shall enter into any contract, subcontract or arrangement in connection with the Project or any property included or planned to be included In the Project in which any member, officer or employee of the Agency or the locality during tenure or for two (2) years thereafter has any interest, direct or indirect. If any such present or former member, officer or employee involuntarily acquires or had acquired prior to the beginning of tenure any such interest, and if such interest is immediately disclosed to the Agency, the Agency, with prior approval of the Department, may waive the prohibition contained in this paragraph provided that any such present member, officer or employee shall not participate in any action by the Agency or the locality relating to such contract, subcontract or arrangement. The Agency shall insert In all contracts entered into in connection with the Project or any property included or planned to be included in any Project, and shall require its contractors to insert in each of their subcontracts, the following provision: "No member, officer or employee of the Agency or of the locality during his tenure or for 2 years thereafter shall have any Interest, direct or indirect, in this contract or the proceeds thereof." The provisions of this paragraph shalt not be applicable to any agreement between the Agency and its fiscal depositories or to any agreement for utility services the rates for which are fixed or controlled by a governmental agency. 23.00 Employment Eligibility (Using E -Verify). AgencyNendors/Contractors: a) Shall utilize the U.S. Department of Homeland Security's E -Verify system to verify the employment eligibility of all new employees hired byt the Agency during the term of the Agreement; and b) Shall expressly require any contractors and subcontractors performing work or providing services pursuant to the Agreement to likewise utilize the U.S, Department of Homeland Security's E -Verify system to verify the employment eligibility of all new employees hired by the contractor or subcontractor during the Agreement term. 24.00 Inspector General Cooperation. The Parties agree to comply with Section 20.055(5), Florida Statutes, and to Incorporate In all subcontracts the obligation to comply with Section 20.055(5), Florida Statutes. 25.00 Maintenance of Project. The Agency agrees to maintain any project not on the State Highway System constructed under this Agreement. 26.00 Federal Grant Number. If the Federal grant number is not available prior to execution of the Agreement, the Department may unilaterally add the Federal grant number to the Agreement without approval of the Agency and without an amendment to the Agreement. If this occurs, an updated Agreement that includes the Federal grant number will be provided to the Agency and uploaded to the Department of Financial Services' Florida Accountability Contract Tracking System (FACTS). PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT 725-030,06 PUBLIC TRANSPORTATION OCC -06.2016 regC I7orti IN WITNESS WHEREOF, the parties hereto have caused these presents be executed, the day and year first above written, AGENCY DE\ PAENT Amid City of Miami Beach DE 3A TME NT OF TRANSPORTATION AGENCY NAME yvk.eyvLi r L.ES SIGNATO Y (PRINTED OR TY SI NAT TITLE APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION emic ( City Attorney osc., Dote D6 Director of Transportation Development LEGAL REVIEW, DEPARTMENT OF TRAN See attached Encumbrance Form for date of Funding Approval by Comptroller To: raymondfroemanadot.stoto.H.us FLORIDA DEPARTMENT OF TRANSPORTATION FUNDS APPROVAL 1G0017 711812017 CONTRACT INFORMATION 01-PO4%*- GD - GRANT DISBURSEMENT (GRANT) •' G GOVERMENTAL AGENCY (287,057,F,S.) CITY OF MIAMI BEACH 12/3112018 $288,1 MOO City of Mead Beach - Middle Beach Trolley Route FUNDS APPROVAL INFORMATION FUNDS APPROVED/REVIEWED FOR ROSIN M. NAITOVE, CPA, COMPTROLLER ON 7/18/2017 N,0 Total Amount: $285,117.00 Pagel of 1 FINANCIAL PROJECT NO. 440750-1-84.01 1 �I EXHIBIT "A" PROJECT DESCRIPTION AND RESPONSIBILITIES This exhibit forms an integral part of that certain Joint Participation Agreement between the State of Florida, Department of Transportation and — City of Miami Beach 1700 Convention Center Drive Miami Beach FL 3 referenced by the above Financial Project Number. PROJECT LOCATION: Miami -Dade County PROJECT DESCRIPTION: State Service Development Grant award to the City of Mian Beach for the Middle Beach Trolley Route. Eligible expenses include operation and maintenance costs. State Participation is 50%. SPECIAL CONSIDERATIONS BY AGENCY: The audit report(s) required in paragraph 6,5 of the Agreement shall include a schedule of project assistance that will reflect the Department's contract number, Financial Project Number and the Federal Identification number, where applicable, and the amount of state funding action (receipt and disbursement of funds) and any federal or local funding action and the funding action from any other source with respect to the project. SPECIAL CONSIDERATIONS 13Y DEPARTMENT: N/A [FINANCIAL PROJECT NO. 440750-1-84 01 EXHIBIT "B" PROJECT BUDGET This exhibit forms an integral part of that certain Joint Participation Agreement between the State of Florida, Department of Transportation and - City of Miami Beach 1700 Convention Center Drive, Miami Beach FL 33139 referenced by the above Financial Project Number. L PROJECT COST: $570,234.00 City of Miami Beach — Middle Beach Trolley Route TOTAL PROJECT COST: $570,234.00 II. PARTICIPATION: Maximum Federal Participation FTA, FAA ( %) or $ Agency Participation (non -state sources) In -Kind ( %) $ Cash (50%) $285,117.00 Other ( %) $ Maximum Department Participation, Primary (DS)(DDR)(DIM)(PORT) (S0%) or $285,117.00 Federal Reimbursable (DU)(FRA)(DFTA) ( %) or $ Local Reimbursable (DL) ( %) or $ TOTAL PROJECT COST $570,234.00 FINANCIAL PROJECT NO. 440750-1-84-01 EXHIBIT "C" (GENERAL - wilth Safety Requirements) 1 This exhibit forms an integral part of that certain Joint Participation Agreement between the State of Florida, Department of Transportation and — City of Miami Beach 1700 Convention Center Drive, Miami Beach, FL 33139 referenced by the above Financial Project Number. Reference statutes as applicable. Mark the required Safety submittal or provisions for this agreement if applicable. Safety Requirements X Bus Transit System - In accordance with Section 341.061, Florida Statutes, and Rule Chapter 14-90, Florida Administrative Code, the Agency shall submit, and the Department shall have on file, an annual safety certification that the Agency has adopted and is complying with its adopted System Safety Program Plan pursuant to Rule Chapter 14-90, F.A.C., and has performed annual safety inspections of all buses operated. Fixed Guideway System - (established) In accordance with Section 341.061, Florida Statutes, the Agency shall submit, and the Department shall have on file, annual certification by the Agency of compliance with its System Safety Program Plan, pursuant to Rule 14-15.017, Florida Administrative Code. Fixed Guideway System - (new) In accordance with Section 341.061, Florida Statutes, the Agency shall submit a certification attesting to the adoption of a System Safety Program Plan pursuant to Rule 14-15.017, Florida Administrative Code. Prior to beginning passenger service operations, the Agency shall submit a certification to the Department that the system is safe for passenger service. - Agency must send Quarterly Reports regarding performance and ridership. Upon project completion, Agency must send a Final Report of the project performance and determination of whether or not to continue project. Financial Project No. 44075O -184O1 EXHIBIT D STATE FINANCIAL ASSISTANCE (FLORIDA SINGLE AUDIT A7) THE STATE RESOURCES AWARDED PURSUANT TTHIS MT CONSIST OF THE FOLLOWING: SUBJECT TO SECTION 215.97, FLORIDA STATUTES: Awarding Agency: Florida Department of Transportation State Project Title: PUBLIC TRANSIT SERVICE DEVELOPMENT PROGRAM CSFA Number: 55.012 *Award Amount: $285.117.00 'The state award amount may change with supplemental agreements Specific project Information for CSFA Number 55.012 Is provided at: https://apps.fldfs cornifsaWsearchCataloq.asmc COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT: State Project Compliance Requirements for CSFA Number 55.012 are provided at: httosi/apolldfs.com/fsaa/searchComPliance.aspx The State Projects Compliance Supplement is provided a1 httosliapps.fidfs.comftsaa/campliance.aspx RESOLUTION NO, 2016-29381 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO APPLY FOR, ACCEPT, AND APPROPRIATE FUNDING (INCLUDING MATCHING FUNDS AND ANY RELATED CITY EXPENSES), AND EXECUTE ANY AND ALL DOCUMENTS OR AGREEMENTS IN CONNECTION WITH THE FOLLOWING GRANTS AND FUNDING REQUESTS: 1) FLORIDA DEPARTMENT OF STATE, DIVISION OF CULTURAL AFFAIRS, CULTURAL FACILITIES PROGRAM, IN THE APPROXIMATE AMOUNT OF $500,000 FOR THE MIAMI CITY BALLET PROJECT; 2) FLORIDA DEPARTMENT OF STATE, DIVISION OF CULTURAL AFFAIRS, CULTURAL FACILITIES PROGRAM, IN THE APPROXIMATE AMOUNT OF $500,000 FOR THE c4FFISHER Mc, ,I4,9)31 ;'jc, i, k.tV DEPARTMENT OF TATION, FEDERAL hiGHWAY 4) US MAT T ANSPOR , ADMINISTRATION IN THE APPROXIMATE AMOUNT OF $3 MILLION FOR THE INTELLIGENT TRANSPORTATION SYSTEM AND PARKING MANAGEMENT SYSTEMS; AND RETROACTIVELY FOR: 5) HARVARD'S INNOVATIONS IN AMERICAN GOVERNMENT PROGRAM IN THE APPROXIMATE AMOUNT OF $100,000 FOR THE HEALTH CONNECT IN OUR SCHOOLS INITIATIVE; 6) US DEPARTMENT OF HOMELAND SECURITY PRE -DISASTER MITIGATION AND FLOOD MITIGATION ASSISTANCE PROGRAMS IN THE COMBINED APPROXIMATE AMOUNT QF $2.5 MLLION FOR MITIGATION ATJVITIES; 7). F!ORIDARTMENT OF SIATE, DIVISION OF HISTORICAL THE .CARL „FIHER %zq, THE SPACE CHALLENGE FOR CULTURAL AND ARTS PROJECTS; 9) MIAMI-DADE COUNTY'S NEAT STREETS PROGRAM IN THE APPROXIMATE AMOUNT OF $15,000 FOR A REFORESTATION PROJECT; AND RENEWAL OF THE FOLLOWING TWO GRANTS: 10) CHILDREN'S TRUST, OUT OF SCHOOL PROGRAM IN THE APPROXIMATE AMOUNT OF $450,000; AND, 11) CHILDREN'S TRUST PARENTING AND HOME VISITATION PROGRAM IN THE APPROXIMATE AMOUNT OF $250,000, WHEREAS, the City Administration requests approval to submit a grant application to the Florida Department of State, Division of Cultural Affairs, Cultural Facilities Program, in the approximate amount of $500,000 for the Miami Beach City Ballet Project, the details of which are as follows: • The Cultural Facilities Program coordinates and guides the State of Florida's support and funding of renovation, new construction, or acquisition of cultural facilities. • $60 Million is available in federal funding to provide grants to eligible entities to develop model deployment sites for large-scale installation and operation of advanced transportation technologies to improve safety, efficiency, system performance, and infrastructure return on investment. • The Administration seeks grant funding for the impl mentation of Intelligent I Transportation Systems (ITS) and Parking Management Systems. • The City is focusing on various components such as traffic monitoring cameras and bluetooth/wi-fi readers for travel time estimation and real-time travelers' Information systems and adaptive Traffic Control Systems. • It is the Administration's goal to apply for funding for ITS technology to manage traffic demand in the approximate amount of $3 million. • The grant requires matching funds, and the City will use matching funds in the amount of $3 million in Transportation Concurrency and Mitigation Funds for this grant; and WHEREAS, the City Administration requests retroactive approval to submit a grant application in the amount of $100,000 to Harvard's Innovations in American Government Awards for to bring the Health Connect in Our Schools suite to underserved public schools, the details of which are as follows: • The Innovations In American Government Awards is the nation's preeminent program devoted to recognizing and promoting excellence and creativity in the public sector. • The City partnered with stakeholders to bring the Health Connect in Our School (HCIOS) suite to our underserved schools to identify, prevent, or remedy student health problems, and improve access to quality health care, and other relevant community supports, through delivery of comprehensive services in the schools, and appropriate referrals to community care. • If awarded, the program will provide $100,000 to the program. • Matching funds are not required; and WHEREAS, the City Administration requests retroactive approval to submit grant applications to the US Department of Homeland Security Pre -Disaster Mitigation and Flood Mitigation Assistance Programs in the combined approximate amount of $2.5 million, the details of which are as follows: The Pre -Disaster Mitigation (PDM) Program, authorized by Section 203 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act, is designed to assist States, territories, federally recognized tribes, and local communities in implementing a sustained pre -disaster natural hazard mitigation program. • The Administration has submitted applications to the Pre -Disaster Mitigation and Flood Mitigation Programs for mitigation projects, including portable generators, • The Administration has requested funding in the amount of $15,000 for trees for the North Beach area (Normandy North). • This grant requires matching funds in the amount of $15,000 and funding is available in the Greenspace Management Reforestation account; and WHEREAS, the City Administration requests approval to submit a grant renewal request to The Children's Trust, Out of School Program in the approximate amount of $450,000, for the North Beach Kayak Launch Dock, the details of which are as follows: • The Children's Trust Out of School Program provides funding to address targeted geographic areas and to reach at -risk populations in Miami -Dade County. • The program provides after school services to approximately 250 children, ages 5-12 years old, residing primarily in the City of Miami Beach. • This grant renewal is for the period of August 2016 through July 2017. • This grant renewal does not require matching funds; and WHEREAS, the City Administration requests approval to submit a grant renewal request to The Children's Trust under the Parenting and Home Visitation Program, for the Miami Beach Parent -Child Home Program in the approximate amount of $250,000, the details of which are as follows: • The Miami Beach Parent -Child Horne Program will promote effective parenting through group and home visiting settings for both parents and children in the City of Miami Beach. The City's Housing and Community Services Department has been running this program successfully and intends to apply for renewal of these funds in the approximate amount of $250,000 to continue this program. • This grant does not require matching funds. NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH that the Mayor and City Commission hereby approve and authorize the City manager, or his designee, to apply for, accept, and appropriate funding (including matching funds and any related City expenses), and execute any and all documents or agreements in connection with grants and funding requests from the following sources: 1) Florida Department of State, Division of Cultural Affairs, Cultural Facilities Program, in the approximate amount of $500,000 for the Miami City Ballet Project; 2) Florida Department of State; Division of Cultural Affairs, Cultural Facilities Program, In the approximate amount of $500,000 for the Carl Fisher Clubhouse; 3) Florida Department of Transportation, Transit Service Development Program, in the approximate amount of $400,000 for the Middle Beach Trolley; 4) US Department of Transportation, Federal Highway Administration in the approximate amount of $3 million for the Intelligent Transportation System And Parking Management Systems Program; and retroactively for: 5) Harvard's Innovations In American Government Program in the approximate amount of $100,000; 6) US Department of Homeland Security Pre -Disaster Mitigation and Flood Mitigation Assistance Programs in the combined approximate amount of $2.5 million; 7) Florida Department of State, COMMISSION ITEM SUMMARY Condensed Title: A Resolution Authorizing the City Manager or his Designee to Apply for and Accept Nine (9) Grants and Apply for Two (2) Grant Renewals. Key Intended Outcome Supported: 1) 2) and 7) Maximize the Miami Beach Brand as a World Class Destination; 3) and 4) Ensure comprehensive mobility addressing all modes throughout the City; 5) Achieve educational (K-12) excellence; 6) Ensure reliable stormwater management and resiliency against flooding by implementing select short' and long -terms solutions including addressing isea-level rise; 8) an 9) Enhance beauty and vibrancy of urban and residential neighborhood; and 10) and 11) Induce public school accountability main) at Middle School. Supporting Data: 2014 Community Satisfaction Survey/Other data: 1); N/A; 2) and 7) Nearly three out of four residents (74%) maintained the City of Miami Beach was effective in its historic preservation efforts; 3) and 4) When asked how to improve the quality of life in Miami Beach' "Improving traffic" was the number one solution; 5) 75% of residents with children are very satisfied or satisfied with our City's public schools compared to 51% in 2007. Since 2013-14, the City of Miami Beach In partnership with neighboring municipalities funded a Nurse Initiative and Nurse Enhancement Initiative providing service to over 4,000 children/visits, an average of 80% of the total school populations visiting the Miami Beach funded HCIOS in 2013-14 and 2014-15, and majority of students returning to class; 6) Business owners' positive ratings for emergency/hurricane preparedness varied slightly across zones from a low of 85% in South Beach to, a high of 90% in North Beach and Storm drainage remains a difficult and declining issue as only 25% of residents rated it as excellent or good; 8) When asked "Is there any geographic area of Miami Beach that needs to be improved?", 74% of residents responded "North Beach"; 9) 43% of residents claimed to *be willing to trade on -street parking on main streets for shade trees and landscaping; 10) Students who regularly attended high-quality after school/mentoring programs over two years demonstrated gains of up to 20 percentiles in standardized math test scores compared to their peers who were routinely unsupervised during the afterschool hours (Policy Studies Associates, 2007);11) High quality preschool education produces an average immediate effect of about (0.50) a standard deviation on cognitive development, the equivalent of 7 or 8 points on an 10 test. (National institute for Early Education Research Rutgers). Item Summary/Recommendation: A Resolution approving and authorizing the City Manager, or his designee, to apply for, accept, appropriate funding (including matching funds and any related city expenses), and execute any and all documents or agreements in connection with grants and funding requests from the fallowing sources: 1) Florida Department of State, in the approximate amount of $500,000 for the Miami City Ballet Project; 2) Florida Department of State, In the approximate amount of $500,000 for the Carl Fisher Clubhouse; 3) Florida Department of Transportation, in the approximate amount of $400,000 for the Middle Beach Trolley; 4) US Department of Transportation, in the approximate amount of $3,000,000 for the Intelligent Transportation System and Parking Management; and retroactively for: 5) Harvard's innovations In American Government Program in the approximate amount of $100,000 for the Health Connect in Our Schools; 6) US Department of Homeland Security Pre -Disaster Mitigation and Flood Mitigation Assistance Programs in the combined approximate amount of $2,500,000 for mitigation activities; 7) Florida Department of State, in the approximate amount of $50,000 for the Carl Fisher Clubhouse; 8) The Miami Foundation's Publio Space Challenge for cultural and arts initiatives; 9) Miami -Dade County's Neat Streets Program in the approximate amount of $15,000 for reforestation; and renewal of the following grants: 10) Children's Trust, Out of School in the approximate amount of $450,000; and, 11) Children's Trust Parenting and Home Visitation in the approximate amount of 6250,000. Financial information: Source of fun 111 # Grant Name/Project Approx. Award Approximate Match Amount/Source 1 Florida Department of State, Division of Cultural Affairs/ Miami Beach City Ballet Building $500,000 $190,229 — City Center RDA Capital Fund $309,771 — Miami City Ballet 2 Florida Department of State, Division of Cultural Affairs/Carl Fisher Clubhouse $500,000 $500,000/ RDA Series 2015A MIAMI BEACH AGENDA ITEM DATE42.11,7 ' I h MIAMI BEACH City of Miomi Bead, 1700 Convention Center Drive, Miami Beoch, Florida 33139, www.miamibeachfl.gov COMMIS ION MEMORANDUM To: Mayor Philip Levine and Membersf the City C,.mmission' FROM: Jimmy L. Morales, City Manager DATE: May 11, 2016 SUBJECT: A RESOLUTION OF THE MAYO AND CITY.COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, A `- ROVING AND AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO APPLY FOR, ACCEPT, AND APPROPRIATE FUNDING (INCLUDING MATCHING FUNDS AND ANY RELATED CITY EXPENSES), AND EXECUTE ANY AND ALL DOCUMENTS OR AGREEMENTS IN CONNECTION WITH THE FOLLOWING GRANTS AND FUNDING REQUESTS: 1) FLORIDA DEPARTMENT OF STATE, DIVISION OF CULTURAL AFFAIRS, CULTURAL FACILITIES PROGRAM, IN THE APPROXIMATE AMOUNT OF $500,000 FOR THE MIAMI CITY BALLET PROJECT; 2) FLORIDA DEPARTMENT OF STATE, DIVISION OF CULTURAL AFFAIRS, CULTURAL FACILITIES PROGRAM, IN THE APPROXIMATE AMOUNT OF $500,000 FOR THE CARL FISHER CLUBHOUSE; 3) FLORIDA DEPARTMENT OF TRANSPORTATION, TRANSIT SERVICE DEVELOPMENT PROGRAM, IN THE APPROXIMATE AMOUNT OF $400,000 FOR THE MIDDLE BEACH TROLLEY; 4) US DEPARTMENT OF TRANSPORTATION, FEDERAL HIGHWAY ADMINISTRATION IN THE APPROXIMATE AMOUNT OF $3,090,000 FOR THE INTELLIGENT TRANSPORTATION SYSTEM AND PARKING MANAGEMENT SYSTEMS; AND RETROACTIVELY FOR; 5) HARVARD'S INNOVATIONS IN AMERICAN GOVERNMENT PROGRAM IN THE APPROXIMATE AMOUNT OF $100,000 FOR THE HEALTH CONNECT IN OUR SCHOOLS INITIATIVE; 6) US DEPARTMENT OF HOMELAND SECURITY PRE -DISASTER MITIGATION AND FLOOD MITIGATION ASSISTANCE PROGRAMS IN THE COMBINED APPROXIMATE AMOUNT OF $2,590,000 FOR MITIGATION ACTIVITIES; 7) FLORIDA DEPARTMENT OF STATE, DIVISION OF HISTORICAL RESOURCES, IN THE APPROXIMATE AMOUNT OF $50,000 FOR THE CARL FISHER CLUBHOUSE; 8) THE • MIAMI FOUNDATION'S PUBLIC SPACE CHALLENGE FOR CULTURAL AND ARTS PROJECTS; 9) MIAMI-DADE COUNTY'S NEAT STREETS PROGRAM IN THE APPROXIMATE AMOUNT OF $15,000 FOR A REFORESTATION PROJECT; AND RENEWAL OF THE FOLLOWING TWO GRANTS: 10) CHILDREN'S TRUST, OUT OF SCHOOL PROGRAM IN THE APPROXIMATE AMOUNT OF $450,000; ,AND, 11) CHILDREN'S TRUST PARENTING AND HOME VISITATION PROGRAM IN THE APPROXIMATE AMOUNT OF $250,000: Commission Memorandum Page 3 The Administration intends to apply to the State Cultural Facilities Program for funding In the approximate amount of $500,000 for renovation of the clubhouse. The grant requires matching funds in the amount of $500,000, which are available in RDA Series 2015A funds. This project supports the key intended (outcome to maximize the Miami Beach Brand as a World Class destination, 3. Approval to submit a grant application to the Florida Department of Transportation, Transit Service Development Program, in the approximate amount of $400,000 for the Middle Beach Trolley • The Public Transit Service Development Program was enacted by the Florida Legislature to provide initial funding for special projects. The Public Transit Service Development Program is authorized in Chapter 341, Florida Statutes. The program goal is to provide new and innovative techniques or measures that can be used to improve or expand public transit services. Service Development Projects include projects involving the use of new technologies; services, routes, or vehicle frequencies; the purchase of special transportation services; and other such techniques for increasing service to the riding public. The City of Miami Beach is requesting State Fiscal Year 2018 funding (commencing July 1, 2017) in the approximate amount of $400,000 for the Operating and Maintenance for costs of a public transit trolley service in Middle Beach. , The trolley will provide a uniquely configured local circulator route to complement the existing Miami Dade Transit bus service while providing support for future transportation plans. The Miami Dade MPO Middle Beach Transit Study as well as Miami Dade Transit's 2007 Coastal. Communities Transit Plan support the need for the proposed service. The route is intended to serve hotels as well as carry residents and visitors to/from work and non - work destinations such as restaurants, entertainment venues, shopping centers, and recreation and education facilities. This grant requires matching funds and the City will request matching funds in the approximate amount of $400,000 during the FY 2017 budget cycle. This project supports the key intended outcome to ensure comprehensive mobility addressing all modes throughout the City. 4. US Department of Tranaportation, Federal Ijighwav Administration in the Approximate amount of $3,000,000 for the Intelligent Tran oortation Systems grid Parking Management Systems Section 503(c)(4) of Title 23 of the United States Code (23 USC 503(c)(4)) directs the DOT to establish an advanced transportation and congestion management technologies deployment Initiative to provide grants to eligible entities to develop model deployment sites for large scale installation and operation of advanced transportation technologies to improve safety, efficiency, system performance, and Infrastructure return on investment. $60 Million is available in federal funding to provide grants to eligible entities to develop model deployment sites for large-scale installation and operation of advanced transportation technologies to improve safety, efficiency, system performance, and infrastructure return on investment. Commission Memorandum Page 5 The Pre -Disaster Mitigation (PDM) Program, authorized by Section 203 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act, is designed to assist States, territories, federally recognized tribes, and local communities in implementing a sustained pre -disaster natural 'hazard mitigation program. The goal is to reduce overall risk to the population and structures from future hazard events, while also reducing reliance on Federal funding in future disasters. The program awards planning and project grants and provides opportunities for raising public awareness about reducing future losses before disaster strikes. PDM grants are funded annually by Congressional appropriations and are awarded on a nationally competitive basis. The Administration has submitted applications to the Pre -Disaster Mitigation and Rood Mitigation Programs for mitigation projects, including portable generators, drainage projects, a planning document and a cultural and historical resources hazard mitigation plan. The total combined. amount requested ,is approximately $2,500,000. The grant requires 25% local matching funds. Matching funds in the total amount of $625,000 will be requested during the FY 2017 capital budget process. This project supports the key intended outcome to ensure reliable stormwater management and resiliency against flooding by implementing select short and long -terms solutions including addressing sea- level rise. 7, Retroactive approval to submit a grant application to the Florida Department of State, Division of Historical Resources, in the approximate amount of $50,000 for the Carl Fisher Clubhouse. The State's Division of Historical Resources Small Matching Grants Program allocates state funds appropriated by the Legislature and federal funds apportioned to the State by the U. S. Department of the Interior, .National Park Service, for the preservation and protection of the state's historic and archaeological sites and properties. The program is administered by the Bureau of Historic Preservation, Division of Historical Resources. Small Matching grants are awarded annually, through the Historic Preservation Grants .Program for the rehabilitation and restoration of historic structures. The Carl Fisher Clubhouse Project is comprised of the restoration of the historic one- story structure and the adjacent annex building. The Carl Fisher Clubhouse, built in 1916 by Architect August Geiger, is the oldest public building in Miami Beach and is designed in "an eclectic revival style with Spanish idiom and Dutch Colonial elements". The Project will restore the Carl Fisher Clubhouse to its former glory and allows it to serve as an event space for the adjoining Convention Center. The scope of work for the' Clubhouse and the annex building includes new air conditioning, electrical power, fire alarm, lighting and plumbing systems. This work will be done in conjunction with aesthetic restorations to the Clubhouse's interior and exterior that will be in harmony with the its historic character and meet the Secretary of the Interiors Standards. Additionally, structural evaluation and analysis will be performed and any deficiencies will be corrected. The Administration has applied for funding for the restoration of the Carl Fisher Clubhouse for $50,000. Matching funds, in the approximate amount of $50,000 are available in RDA Series 2015A funds. This project supports the key intended outcome to enhance beauty and vibrancy of urban and residential neighborhoods; focusing on cleanliness, historic assets in select neighborhoods and redevelopment areas. Commission Memorandum Page 7 11. Approval to submit a grant renewal request to Children's Trust under the Parenting and Home Visitation Program, for the Miami Beach Parent -Child Home Program in the approximate amount of $250,000 The Miami Beach Parent -Child Home Program will promote effective parenting through group and home visiting settings for both parents and children in the City of Miami Beach. The program includes structured design of activities and outcomes grounded in the following evidence -based programs: This comprehensive program meets the specific needs of each family and offers professional and peer support, education and skill -building opportunities for parents/primary caregivers and their children to: enhance parent-child and family relationships; reduce parent stress; support healthy child development, school readiness, and academic success. The City's Housing and Community Services Department has been running this program successfully and intends to apply for renewal of these funds in the approximate amount of $250,000 to continue this program. This grant does not require matching funds. This project supports the key intended outcome to induce public school accountability mainly at Middle School. CONCLUSION A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, approving and authorizing the city manager, or his designee, to apply for, accept, and appropriate funding (including matching funds and any • related city expenses), and execute any and all documents or agreements in connection with the following grants and funding requests: 1) Florida Department of State, Division of Cultural Affairs, Cultural Facilities Program, in the approximate amount of $500,000 for the Miami City Ballet Project; 2) Florida Department. of State, Division of Cultural Affairs, Cultural Facilities Program,. in the approximate amount of $500,000 for the Carl Fisher Clubhouse; 3) Florida Department of Transportation, Transit Service Development Program, in the approximate amount of $400,000 for the Middle Beach Trolley; 4) US Department of Transportation, Federal Highway Administration in the approximate amount of $3,000,000 for the Intelligent Transportation System And Parking Management Systems Program; and retroactively for: 5) Harvard's Innovations In American Government Program in the approximate amount of $100,000; • 6) US Department of Homeland Security Pre -Disaster Mitigation and Flood Mitigation Assistance Programs in the combined approximate amount of $2,500,000; 7) Florida Department of State, Division of Historical Resources, in the approximate amount of $50,000 for the Carl Fisher Clubhouse; 8) The Miami Foundation's Public Space Challenge; 9) Miami -Dade County's Neat Streets Program in the approximate amount of $15,000; and renewal of the following two grants: 10) Children's Trust, Out of School Program in the approximate amount of $450,000; and, 11) •Children's Trust Parenting and Home Visitation Program in the approximate amount of $250,000. T:IAGENDA1201 6kMay1OBPI‘Grants Memo final.docx