Amendment No. 32 to the Agreement with Fentress Architects in the amount of $11,43020/c/-c53
AMENDMENT NO. 32
TO THE AGREEMENT BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
FENTRESS ARCHITECTS,
DATED MAY 14, 2014,
FOR DESIGN CRITERIA PROFESSIONAL SERVICES FOR THE MIAMI BEACH CONVENTION
CENTER RENOVATION PROJECT,
IN THE AMOUNT OF $11,430
This Amendment No. 32 to the Agreement made and entered this la day of Si 'T. 2017, by and
between the CITY OF MIAMI BEACH, a municipal corporation existing unaer the laws of the State of
Florida (hereinafter referred to as City), having its principal offices at 1700 Convention Center Drive, Miami
Beach, Florida 33139, and FENTRESS ARCHITECTS, a Colorado corporation, having its offices at 421
Broadway, Denver, Colorado (hereinafter referred to as "Consultant" or "Architect -Engineer").
RECITALS
WHEREAS, pursuant to Request for: Qualifications (RFQ) No. 2014-142ME, the Mayor and City
Commission adopted Resolution No. 2014-28538 on April 9, 2014, approving and authorizing the Mayor
and City Clerk to execute an Agreement with Fentress Architects for Design Criteria Professional Services
for the Miami Beach Convention Center Renovation Project (the "Agreement"); and
WHEREAS, the Agreement was executed for a lump sum amount of $10,967,200 including
reimbursable expenses; and
WHEREAS, on December 8, 2014, Amendment No. 1 was executed for correction to Task 3 -
Design Development and Design Criteria Package Services, requiring 30% completion level for low voltage
systems in lieu of 90% completion; and
WHEREAS, on December 8, 2014, Amendment No. 2 was executed for supplemental civil
engineering services in the amount of $41,079; and
WHEREAS, on December 8, 2014, Amendment No. 3 was executed for additional services to
revise the quantity, sizes and configurations of the main ballroom, junior ballrooms, and meeting rooms, in
the amount of $179,982; and
WHEREAS, on January 21, 2015, Amendment No. 4 was executed for a regional stormwater pump
station location analysis, and for the development of a 3D animation and custom website for the Project in
the amount of $76,605; and
WHEREAS, on February 11, 2015, the City Commission authorized Resolution No. 2015-28925,
authorizing an additional lump sum amount of $14,469,500, for the purpose of retaining Fentress to
complete all design and construction administration services for the Project; and
WHEREAS, on March 31, 2015, Amendment No. 5 was executed for the completion of design
development documents and preparation of Bid Package 1, in the amount of $2,442,400 (part of Resolution
No -201-5.28.92,5); and
WHEREAS, on May 28, 2015, Amendment No. 6 was executed for a deductive adjustment to the
Agreement in the total amount of $3,129,259, to delete the remaining Tasks 4, 5 and 6 of the Scope of
Services set forth in Schedule A of the Agreement, as such tasks are no longer applicable and shall be
superseded by a subsequent amendment with regard to the construction documentation and administration
services required for the Project (part of Resolution No. 2015-28925); and
WHEREAS, on May 28, 2015, Amendment No. 7 was executed for Additional Services relating to
wind loading and micro -climate services, in the amount of $117,200;
WHEREAS, on May 28, 2015, Amendment No. 8 was executed to retain Fentress Architects to
serve as Architect of Record for the Project, to clarify requirements with regard to Design Development, and
to provide for completion of Construction Documents and all construction administration services required
1
of the Architect -Engineer for the Project, in the total amount of $15,156,359 (part of Resolution No. 2015-
28925); and
WHEREAS, on August 14, 2015, Amendment No. 9 was executed for the provision of
Commissioning Services, in the total amount of $302,876; and
WHEREAS, on October 27, 2015, Amendment No. 10 was executed for a parapet design analysis
and consultation services to reduce the applicable wind pressures on the curtain wall for potential
construction cost reductions, in the amount of $15,000; and
WHEREAS, on December 4, 2015, Amendment No. 11 was executed for the preparation of event
plans background drawings to be used by event planners during construction, in the amount of $36,875;
and
WHEREAS, on March 29, 2016, Amendment No, 12 was executed for stormwater design revisions
related to Public Works Department's pump stations design, in the amount of $34,073; and
WHEREAS, on May 31, 2016, Amendment No. 13 was executed for design changes associated
with the removal of the smoke control system, in the amount of $173,790; and
WHEREAS, on June 10, 2016, Amendment No. 14 was executed for additional site visits by
members of the design team for a weekly presence through July 28, 2016, and for the implementation of
alternative designs requested by the Construction Manager, in the amount of $148,999; and
WHEREAS, on July 18, 2016, Amendment No, 15 was executed for design changes associated
with raising 18th Street, 19th Street and Convention Center Drive, requested by Public Works to allow the
raising of Meridian Avenue and 17th Street in the future, in the amount of $111,338; and
WHEREAS, on August 26, 2016 Amendment No. 16 was executed for the addition of a 72" storm
culvert to serve as a temporary bypass until the new culvert on 17th Street is completed by Public Works;
and for the redesign of Convention Center Drive between 17th and 18th Streets due to the postponement of
the Convention Center Hotel Project, in the amount of $70,270; and
WHEREAS, on September 7, 2016, Amendment No. 17 was executed for GMP cost reconciliation
services beyond what was originally contemplated in the basic construction administration services, in the
amount of $49,360; and
WHEREAS, on September 7, 2016, Amendment No. 18 was executed for additional site visits by
members of the design team for a weekly presence through approximately September 30, 2016, and for the
implementation of alternative designs requested by the Construction Manager, in the amount of $112,649;
and
WHEREAS, on October 24, 2016, Amendment No. 19 was executed for design changes
associated with retaining the east half of the existing exhibit hall bridge to provide more flexibility in egress
travel distances of show layouts, in the amount of 220,291; and
WHEREAS, on November 16, 2016, Amendment No. 20 was executed for additional reviews of
steel submittals -and -for revis' two -and five truss loading -for -temporary -conditions for Art Basel
2016; this Amendment is to be funded from a deductive change order to the Agreement with Clark
Construction, in the amount of $96,710; and
WHEREAS, on December 20, 2016, Amendment No. 21 was executed for additional design
services associated with the incorporation of additional security cameras, revisions to vaults requested by
FPL, additional structural engineering resulting from unforeseen site conditions (RFIs), construction details
for the temporary transition slab required for Art Basel 2016, and renovation of the east kitchen not included
in the original scope of work, in the amount of $80,330; and
WHEREAS, on December 20, 2016, Amendment No. 22 was executed for revisions to the
construction documents as needed for artwork installations by Sarah Moris, Franz Ackermann and Ellen
Harvey, selected as part of the Art in Public Places Program, in the amount of $17,121; and
2
WHEREAS, on December 20, 2016, Amendment No. 23 was executed for additional structural
engineering services due to non -conformances by Clark Construction, in the amount of $10,000; and
WHEREAS, on January 18, 2017, Amendment No. 24 was executed for additional design,
permitting and construction administration services related to a new sanitary sewer lateral for the Carl
Fisher Clubhouse, in the amount of $18,625; and
WHEREAS, on May 5, 2017, Amendment No. 25 was executed for revisions to the signage
package, in the amount of $12,030; and
WHEREAS, on May 5, 2017, Amendment No, 26 was executed for additional reviews of structural
submittals and for design revisions associated with non -conforming field conditions, funded from a
deductive change order to the Agreement with Clark Construction, in the amount of $15,580; and
WHEREAS, on May 5, 2017, Amendment No, 27 was executed for design services to incorporate
a new vertical circulation connection between the north side of the Exhibit Hall D and the Grand Ballroom
on Level 2, in the amount of 124,240, as approved by the City Commission on April 26, 2017 (Agenda Item
R7T); and
WHEREAS, on June 30, 2017, Amendment No. 28 was executed for design revisions associated
with the relocation of the 19th Street pump station, in the amount of $2,585; and
WHEREAS, on August 15, 2017, Amendment No. 29 was executed for design solutions for
contractor -requested items related to closing non -conforming conditions related to RFI 3251, and for
additional reviews of structural submittals, funded from a deductive change order to the Agreement with
Clark Construction, in the amount of $30,875 ; and
WHEREAS, on
associated with revisions to
in the amount of 349,076; and
, 2017, Amendment No. 30 was executed for additional services
P -Lot Park design, as approved by the City Commission on July 26, 2017,
WHEREAS, on , 2017, Amendment No. 31 was executed for revisions to the
construction documents as needed for artwork installations by Joseph Kosuth, selected as part of the Art in
Public Places Program, in the amount of $14,570; and
WHEREAS, this Amendment No. 32 is for revisions to the construction documents approved in
Amendment No. 27, to accommodate the construction that progressed during the delayed issuance of the
package due to extended negotiations with Art Basel, and for the removal of the elevator machine room as
a result of further coordination with the elevator contractor for potential cost savings, in the amount of
$11,430; and
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises, covenants,
agreements, terms, and conditions herein contained, and other good and valuable consideration, the
respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS.
The above-reeltals--are-true-and correct- and -ere incorporated-as-a-part-of-this-Arn end ment-No7-32.
2. MODIFICATIONS.
The Agreement is amended as provided in Appendix "A-32", attached herein.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged and in full force and effect.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this Amendment No.
32.
3
IN WITNESS WHEREOF, the parties hereto have caused this Amendmen No, 32 to be executed
in their names by their duly authorized officials as of the date first et forth above.
ATTEST.
Raf-1 Granad
City Clerk
AT EST.
take
Signature:
IL
CITY OF
111 Jimmy
Imok11 44 ity Ma -is
E.4 0
..........
IAMI BE4
Print Name/Title Exe_d_
4
orales
er
ANT:
S ARCHJT
e
\0, POF,kikkkaan
me/TMe
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
Appendix "A-32"
1. SCOPE OF SERVICES
Refer to attached proposal dated August 15, 2017.
2. TIME OF COMPLETION
2,5 weeks.
PAYMENT AND COMPENSATION
$11,430 Lump Sum
5
Summary
Added
Project Contingency Total
Scope
OriOi»u|AQreeme»t — ` - -' $ $1,096,7201�g67�UU 20
Amendment Reso 2015-28925 (5, 6 & 8)
Amendment 5 $ 2,442,40Q. $ 2,441480
Amendment $(3? ?-42$P.). $(�12�259)
Amendment $ 1�1S�3S9' $15,156359
Contingencyreduction __ $ (98�29_ -- .$Total $25,,436,700 $1,000,000 $26,436,790
-
Amendment 2 - Civil __. $ 41 079___
Amendment J'Bal1nnchange $ 179,982
Amendment4 - $76,605
Amendrnent 7- Wind study/ roof survey $ 117200
Amendment 9 -Co � $302,876
Amendment 10 - Parapet Analysis, ____ $ 15,000
Amendment 11 - Event Plaris $ 36,8756
Amendment 12 - Stormwater Revisions $ 34,073
Amendment 13 - Smoke ControRemoval $ 173,790
Amendmerit 14 - Site Visits & Alternative Design $ - $ 148,999
Amendment 15 - Streets Regrading $22,52O $ 88,818
Amendment 16 - Culvert and ConvCtr Dr redesign-_-_-_ _-_$7�l70
Amendment 17 - GMP Reconciliation -addl $ 49,360
Amendment 18 - Additional Site Visits $ 112,649
Amendment 19 - East Bridge Retention $ 220,291
Amendment 20 - Steel submittals and Truss loading analysis $ 96,710
Amendment 21 - Cameras, vaults, RFIs, kitchen, transition slab $ 80,330
Amendment 22-AIPP (Morris, Ackermann & Harvey)
Amendment 23 - NCRs *
Arnendm.nt24-SanitarySewerLaterat-Carl Fisher Clubhouse
Amendment 25 - Signage Package Revisions
Amendment 26'Structural submittals &NCRo
AmendmentZ7'ExNbithaU/BaUmomVe��aCkcu��on
� � � '
Amendment 28'19thStreet Pump Station Relocation
Amendment 29 - RFI 3251 &Structural Submittals
$ 17,121
$ 10,000
$ 18,625
$ 12,030
$ 15,580
$ 124 240
$ 2,585
$ 30,875
Amendment 30 - Lot Park Revision$. `_-__--
Amendment 31_/Ipp.(Joseph Kosuth
Amendment 32 - Exhibit Hall / Ballroom Vertical Circulation rev
$ 14,570_
$ 11,430
Total $25,436J00 $1,000/000 $1,473,559 $27910,259
1. Amendments 14, 18, 20, 23, 26 & 29 totaling $414,813, funded from Clark's contracvia deductive change orders.
2. Amendments 22 & 31 totaling $31,691 funded from AIPP fund.
6
FENTRESS
M14:14111-1=
tantressarchitects.com
August 10, 2017
August 15, 2017 rev
Mr. Jimmy Morales, City Manager
City Manager's Office
City of Miami Beach
1700 Convention Center Drive
4th Floor
Miami Beach, FL 33 139
Re: Miami Beach Convention Center Renovation Resolution No, 2014-28538
Proposal 53 — Art Basel North Revision
Project 20140021,001 A55
Dear Mr, Morales:
This proposal is to provide design services to modify the layout of a new vertical circulation connection in Exhibit
Hall 0 to accommodate construction that has progressed during the delay in issuance of this scope. The delay was due
to the timing of negotiations between Art Basel and the City and that of contractor input. This rework and reissuance
of the package prepared in June is outside of the Fentress team's current contracted scope. Below is our understanding
of the scope of services required:
SCOPE OF SERVICES
I. General:
a. Provide contract documents and contract administration services for the concept design depicted in the
attached sketch,
b. Rework CCD 24 from what was prepared as issued as a review package on June 6, 2017,
c. Prepare issuance of two CCD packages (F0-007/CCD 25A and CCD 025) to accommodate City
Commission review timing and construction progress.
2. Amend designed building systems to accommodate new configuration scope:
a. Architectural:
1) Revise locations of stair and escalator,
2) Remove elevator machine room per elevator subcontractor suggestion and revise layout of
adjacent janitor's closet.
3) Prepare revised background content of the above items for team's updated sheet content.
b. Mechanical:
1) Revise HVAC system to address a Machine RoomLess elevator and move the controller to the
hoistway.
c.ecal:
I) Revise power locations for mechanical equipment and panel schedules as required;
2) Revise lighting remove Elevator Machine Room.
d. Plumbing:
1) Revise layouts of sanitary waste system for elevator and escalator pits for new location.
2) Sand/oil interceptor relocation.
e. Structural:
1) Revise and amend building structural system to conform to new configuration including:
a) Revised locations for steel framing for new landing and escalator support;
b) Revised locations of foundations for new escalator and elevator shaft,
DEN DT, LA SF LON SH 1 421 Broadway 1 Denver CO 60203 1 303 722.5000
Mr. Jimmy Morales, City Manager
City Manager's Office
City of Miami Beach
Proposal 53 _,. Art Basel North Revisions
August 10, 201.7
August 15, 2017 rev
Page 2
f Fire Suppression:
1) No new scope.
g. Fire Alarm.
1) Modify zone boundaries and remove fire alarms intended for the elevator room in the June 28
version of the scope.
h. Life Safety:
1.) No new scope.
i. Low Voltage:
1) Telecomm:
a) Relocate control cabling from. Elevator Machine .R.00m to elevator shaft,
2) Security:
a)' Remove card reader from Elevator Control Room door and security devices from within •
Control Room.
J, Vertical Transportation by Lerch Bates (design and coordination provided by Otis):
1) No new scope.
k. Signage Design:
1) No new scope.
SCHEDULE
Starting from meeting on July 26:
Contract Documents and Chance Directive Pre aration: 2.5 weeks
Totk , 2,5 weeks
FEE
Fees for all services will be a total proposed lump sum amount of Eleven Thousand Four Hundred Thirty Dollars
($11,430), Costs for printing, telephone, delivery, and travel are included in the lump sum portion of this fee. Billings
for these services will be invoiced under the heading of#20140021.001 A55.
Attached is the breakdown of hours and associated fee for this additional effort. Your assistance in facilitating the
request of this additional effort as a modification to our contract is appreciated, Please feel free to contact me with
any further questions or comments you may have.
If the foregoing correctly states your understanding, please prepare a contract arnerulment for our execution. We are
very happy to be of service to the City and continue our successful relationship.
Sincerely,
Fentress Architects
Joh21 Kudrycki, AIA, 1 EED BD -FC
Principal.
encl: Design Fee Summary dated August 10, 2017
Architectural sketches Fentress Architects SKA.-201a, SKA-201b dated 8/3/2017 (2 shee
c: Maria Hernandez, Thais Vieira, City of Miami Beach
Jeff Sachs, Jones Lang Lasalle
Steven DiBartolo, Heidi Wigand, Hill International, Inc.
Holly Carson, David Burkey, Anne McNeely, Mikaia Casillas, Fentress Architects
Project:
Art Basel North Connection
Miami Beach Convention Center Renovation & Expansion
8/10/17
Firm Name
Firm
Number
Study & IDesi9n
Pee
Fire/Life Safety/Code Consulting
Civil/Utility Engineering (Lump S
Landscape
Structural Engineering
Plumb, Mech, Elec, Lighting
IT, Security, AV Acoustics
Food Service
Graphics and Signage
Parking Consultation
Vertical Transportation
Sub total
Fentress Architects
Jensen Hughes
Kimley-Horn
West 8
Caruso
TKD
Walker Parking
Lerch Bates
Design Fees Total(Lump Sum)
Expense
Total
$11,430
Total
Art Basel North Revisions
Fentress Architects
tior$
Job Title
Project Architect
Architect III
Architect 11
Interior Designer II
John Kudrycki
Totals this activity:
Hourly Rate Hours
ilours
$150,00
$200,00
$130.00
$110.00
$225.00
Extension
'''It:AkiftigfYV:fikgeqfP
8 $1,200,00
0 $0,00
8 $1,040,00
4 $440.00
4 $900,00
24,0 $3,580,00
Total, Sub 1
Hours Total
Page 2 of 8
24.0 $3,580.00
24.0 $3,580.00
.Art Basel North Revisions
Miami Beach Convention Center
Fentress Project No:20140021
August 10, 2017
Art Basel North 1
Consultant
u $
visions
Jensenu h s
Job Title
Vice President
Senior Consultant/Associate Manager
Consultant
Associate II
Associate 1
Project Administrator
Totals this activity:
Hourly Rate Hours Extension
$250.00
$205,00
$175,00
$150.00
$135.00
$75.00
0.0 $0.00
2.0 $410,00
8.0 $1,400.00
0.0 $0,00
0.0 $0,00
0.0 $0.00
ours 10.0 $1,810.00
Total, Sub 1
Hours Total
10.0 $1,810.00
10.0 $1,810.00
Page 3 of 8
Art Basel North Revisions
Miami Beach Convention Center
Fentress Project No:20140021
August 9, 2017
Art Basel North Revisions
Job Title
Principal
Associate
Registered Engineer 11
Registered Engineer 1
CAD Technician III
Totals this activity:
Total, Sub 1
Hours Total
Hourly Rate Hours
Hours
$170.00
$150,00
$135,00
$120.00
$105.00
Extension
2.0
2.0
8,0
2.0
8.0
$340,00
$300.00
$1,080,00
$240.00
$840.00
22.0 $2,800.00
22.0 $2,800.00
22.0 $2,800,00
Page 4 of 8
Art Basel North Revisions
Miami Beach Convention Center
Fentress Project No:20140021
August 10, 2017
Art Basel North Revisions
IVI-E Engineers
flours
Job Title
Principal
Senior Project Manager
Project Engineer
CAD Operator
Totals this activity:
Hourly Rate Hours Extension
Hours
$200.00
$150.00
$120.00
$95.00
$0.00
2,0 $300,00
$0,00
4.0 $380.00
6,0 $680.00,
Principal $200,00 0,0 $0.00
Associate $160.00 4.0 $640,00
CAD Operator $95.00 $0.00
Totals this activity: Hours 4.0 $640,00
!kJ
Principal
Designer
Totals this activity:
Total, Sub 1
Total, Sub 2
Total, Sub 3
Hours Total
Hours
$200.00
$110.00
2.0 $400.00
$0,00
.0 $400.00
6,0 $680.00
4.0 $640.00
2.0 $400.00
12.0 $1,720.00
Page 5 of 8
Art Basel North Revisions
Miami Beach Convention Center
Fentress Project No:20140021
August 10, 2017
Art Basel North Revisions
DL Adams & Associates
Job Title
Principal
Associate Principal
Project Manager
Senior Consultant
Project Consultant
Staff Consultant
Technician
Totals this activity:
Hourly Rate limit's Extension
$210.00
$190.00
$155.00
$135,00
$100.00
$90,00
$75,00
Hours
0,0
1,5
1.0
8,0
0.0
0.0
0.0
0.5
$0.00
$285.00
$155.00
$1,080,00
$0,00
.$0.00
$0,00
$ ,520.00
Page 6 of 8
Art Basel North Revisions
Miami Beach Convention Center
Fentress Project No:20140021
August 10, 2017
Art Basel North Revisions
Tamara l( ciryeesign
Job Title
Hourly Rate Hours Extension
President
$125.00 0.0 $0.00
Totals this activity:
$0,00
Total, Sub 1 0,0 $0.00
Hours Total 0.0
Page 7 of 8
$0.00
Art Basel North Revisions
Miami Beach Convention Center
Fentress Project No:20140021
August 9, 2017
Art Basel North Revisions
Consultant
Lerch Bates
urs
Job Title
44 k1L
citf.
Vice President
Senior Consultant/Associate Manager
Associate 11 (3 reveiws)
Associate 1
Project Administrator
otals this activity:
1.L
Hourly Rate Hours Extension
Hours
Total, Sub 1
Flours Total
$250.00
$205,,00
$150,00
$135,00
$75.00
0.0
0.0
0.0
0.0
0.0
0.0
0.0
$0,00
$0.00
$0.00
$0,00
$0.00
$0.00
$0.00
$0.00
Page 8 of 8
Art l3asel North Revisoins
Miami Beach Convention Center
Fentress Project No:20140021
August 9, 2017
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Preliminary Not for Construction
J.98
SKETCH NUMBER:
SKA--20Th
DRAWING TITLE:
scm.E: ve•„ 1'0.
LEVEL2CONNECTOR
DATE: 2017108100
FENTRESS
FENTRESS
_ .___ _.__— 7_....._ -......
SKETCH LOCATION:
omit. #: 1
------..-
PROJECT: ..............._-
MIAMI BEACH CONVENTION CENTER RENOVATION & EXPANSION
"77-777-7-7
SSUED FOR'. REVIEW
REVISION DATE: 2017;00!43
SHEET N: A2208.
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PRO T0.20144021