Ordinance 95-2971 ORDINANCE NO: 95-2971
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AMENDING MIAMI BEACH CITY CODE
CHAPTER 2, SECTION 2-6, ENTITLED "ENUMERATION OF
ORGANIZATIONAL UNITS" PROVIDING FOR THE CREATION OF: THE
CONSTRUCTION MANAGEMENT DIVISION WITHIN THE DEPARTMENT OF
GENERAL SERVICES; PROVIDING FOR THE NAME CHANGE OF:
PROPERTY MAINTENANCE, MECHANICAL MAINTENANCE, AND
PURCHASING DIVISIONS WITHIN THE DEPARTMENT OF GENERAL
SERVICES TO PROPERTY MANAGEMENT, FLEET MANAGEMENT AND
PROCUREMENT;REPEALING ALL ORDINANCES IN CONFLICT HEREWITH;
PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS,there currently exists various organizational units and departments in the
City, and there is a need to make modifications to the existing Administrative structure; and
WHEREAS,the following changes reflect the current state of such units.
NOW THEREFORE BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION
that the City of Miami Beach, Florida:
SECTION 1: That Section 2-6 of the Miami Beach City Code Chapter 2, entitled
"Administration" is hereby amended to read as follows:
Sec. 2-6. Enumeration of organization units.
The administration or organization units of the City of which are hereby created
shall be as follows:
A.1 CITY MANAGER'S OFFICE
1. Office of Community Relations/Public Information
2. Office of Management and Budget
3. Office of Risk Management
A.2 OFFICE OF THE CITY ATTORNEY
B. OFFICE OF THE CITY CLERK
C. FINANCE DEPARTMENT
D. HUMAN RESOURCES DEPARTMENT
E. BUILDING SERVICES DEPARTMENT
1. Building Division
2. Code Compliance Division
F. DEVELOPMENT, DESIGN AND HISTORIC PRESERVATION
SERVICES DEPARTMENT
1. Economic Development Division
2. Housing and Community Development Division
3. Planning, Design and Historic Preservation Services Division
G. RECREATION, CULTURE AND PARKS DEPARTMENT
1. Administrative Division
2. Bass Museum Division
3. Beach Patrol Division
4. Parks Maintenance Division •
5. Recreation Division
6. Landscape Maintenance Division
H. PARKING DEPARTMENT
I. FIRE DEPARTMENT
1. Suppression Division
2. Rescue Division
3. Support Services Division
4. Prevention Division
J. POLICE DEPARTMENT
1. Office of the Chief
2. Field Operations Division
3. Support Services Division
K. GENERAL SERVICES DEPARTMENT
1. Administration Division
2. Central Services Division
3. Computers and Communications Division
4. Mcchanical Maintcnancc Division Fleet Management Division
5. ' ::- • - . D' •'-': - Property Management Division
6. ' . -- -; - - -: .-- D' •' : - Procurement/Warehouse Division
7. Construction Management Division
L. PUBLIC WORKS DEPARTMENT
1. Administration Division
2. Engineering Division
3. Streets/Streetlight Division
4. Sewer Division
5. Storm Water Division
6. Water Division
7. Construction and Financial Management Division
M. SANITATION DEPARTMENT
SECTION 2. REPEALER
All ordinances or parts of Ordinances in conflict herewith be and are hereby repealed.
SECTION 3. SEVERABILITY
If any section, subsection, clause or provision of this Ordinance is held to be invalid,the
remainder shall not be affected by such invalidity.
SECTION 4. EFFECTIVE DATE
This Ordinance shall take effect on January 28 , 1995 after its adoption on
18th day of January , 1995.
PASSED AND ADOPTED THIS 18th day o' January 4, 1995.
ANIL/ ss
MAYOR
ATTEST:
0NA/I
ITY CLERK
Note: Words struck through arc dcictcd. FORM APPROVED
Words underlined are added. Legal Dept.
1st reading 1/4/95 By .� L9
2nd reading 1/18/95 Date I2--2i-, 1
3
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
COMMISSION MEMORANDUM NO. ,`"] `,
TO: Mayor Seymour Gelber and DATE: January 18, 1995
Members of the City Commission
FROM: Roger M.Carlton
City Manager
SUBJECT: ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AMENDING MIAMI
BEACH CITY CODE CHAPTER 2, SECTION 2-6, ENTITLED
"ENUMERATION OF ORGANIZATIONAL UNITS" PROVIDING
FOR THE CREATION OF: THE CONSTRUCTION
MANAGEMENT DIVISION WITHIN THE DEPARTMENT OF
GENERAL SERVICES; PROVIDING FOR THE NAME CHANGE
OF: PROPERTY MAINTENANCE, MECHANICAL
MAINTENANCE,AND PURCHASING DIVISIONS WITHIN THE
DEPARTMENT OF GENERAL SERVICES TO PROPERTY
MANAGEMENT,FLEET MANAGEMENT AND PROCUREMENT,
REPEALING ALL ORDINANCES IN CONFLICT HEREWITH;
PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE.
RECOMMENDATION
The Administration recommends that the City Commission adopt on the second reading,the
attached Ordinance amending Miami Beach City Code Chapter 2 Section 2-6, entitled
"Enumeration of organizational units" providing for the creation of the Construction
Management Division providing for the name change of Property Maintenance, Mechanical
Maintenance and Purchasing within the Department of General Services to Property
Management, Fleet Management and Procurement,respectively. (See Exhibit "A")
BACKGROUND
The Ordiance was approved on the first reading January 4, 1995.
Due to the number of construction projects currently in progress or proposed in the near
future, a construction management function was included in the General Services Administration
Division for the FY 94/95 Adopted Budget. Funding for this function is provided from direct
allocation charges to capital projects and as a result does not impact the General Fund.
AGENDA ITEM F -3
DATE 18-95
•
3
The increased importance and focus of the capital projects function require separate
accountability. As a result, it is proposed that the capital projects function be transferred from
the Administrative Division to a newly created Construction Management Division within the
General Services Department. This organizational change has no budgetary impact.
The Construction Management Division, within the General Services Department,would be
responsible for the management and control of building construction projects, environmental
issues and real estate as follows:
A. Building Construction:
• Authorize and monitor the work of Architectural/Engineering Consultants and
Contractors engaged in the design and construction of City buildings, parks and other
facilities. Water, sewer,roads and drainage projects will remain under the responsibility
of the Public Works Department,which is comprised of the Administration, Engineering,
and Streets and Streetlights Divisions in the General Fund and the Water, Sewer, and
Storm Water Divisions in the Enterprise Fund.
► GSA Projects - direct and lead planning,design, construction management,
renovation and warranty administration activities.
• Establish, manage and controLproject budgets and schedules to deliver quality
facilities on time and within budget.
► Non-GSA Projects -provide support and consultation, as requested by the responsible
Department, during all project phases or as specifically requested.
• Major projects included in the FY 94/95 Capital Budget for which funding will be
available and which will be initiated, advanced or completed during FY 94/95 are:
► Bass Museum of Arts Renovation and Expansion- $ 8.0 million
• Ocean Front Auditorium Renovation- $ 1.5 million
► Garden Center Renovation and Dade Canal Improvements - $ 2.0 million
• City Hall Renovation- $400,000
► Seawall Restoration- funding undetermined
• Additionally, the recently approved $15.0 million Parks Bond Issue will encompass
approximately 25 projects at various sites, from renovations and miscellaneous
improvements to additions and new construction.
• Other carryover projects presently at different stages of development include:
• Ballet Valet Garage
• 13th Street Garage Expansion
• 10th Street Garage
3
• Other carryover projects... (con't)
• Convention Center Garage Renovation
► Flamingo Park Parking Lot
► Police Building Garage Expansion
► North Shore Park Improvements
B. Environmental:
• Administer environmental issues as they relate to City facilities, structures and real estate
to ensure compliance with federal, state and local regulations.
• Monitor proposed environmental legislation and evaluate impact on established City
programs and standards to ensure timely compliance with new environmental regulations.
Current environmental issues include underground tanks, asbestos surveys and removal,real
estate audits, subsurface contamination assessments and cleanup, and regulatory reporting
and compliance.
C. Real Estate:
• Coordinate the acquisition and sale of real estate, other than Redevelopment Agency
projects where support and assistance will be provided.
• The advantages to establishing a Construction Management Division include:
• Standardization of Policies and Procedures.
• Eliminate Duplicate Efforts.
• Ability to Incorporate "Lessons Learned" in future projects.
• Provide consistent approach to the administration of Architectural,Engineering
and Construction contracts.
• Streamline project development processes and handling of routine matters.
• Centralized budget and schedule control.
• Coordinated handling of environmental and other regulatory issues.
• Coordinated real estate activities.
The change of names to three Divisions,within the General Services Department,will provide
for more acceptable and recognizable names and will be consistent with City, County and State
designations as follows:
• Property Maintenance Division to Property Management Division
• Mechanical Maintenance Division to Fleet Management Division
• Purchasing Division to Procurement Division
PROCEDURE
Miami Beach City Code, Chapter 2 Section 2-6 provides for the enumeration of organizational
units, administrative officers, agencies and their units.
In order to reflect proposed structural changes to the organization, Chapter 2 Section 2-6 of the
Code should be amended.
3 •�
N ,.0
4J
C
+� 3 m
O1 N •H a) a)
N 0 .0 U
I a 4J O •rl
a) •H
Cr) 4-i r—I 4H m N
a R3
0 •H a)
• 0 0
CD 40 0 0
• z U •1 •r- Q
v b N C OW
N <4 CD 0 E a)
P4W CD
O H '- ND U bD
O CJ O 4a C 0 •
4-I aJ
• O 3-i
Pa O 0 a
• q 4-I 0
0 •-1 4-J •
•rl bD 4.1 - •
bD4.1 g U ro •
ni •-1 0 P. •
•r 4 'd 3a a) •
TJ a) •H 4.1 Q •
9 m •
a) o a) •
$a O
w a C) 4) •