2017-30094 ResolutionRESOLUTION NO.
2017 -30094
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ)
NO. 2017 - 238 -ND, FOR COMPUTER VISUALIZATION SERVICES FOR
TRANSPORTATION AND ENGINEERING PROJECTS; AUTHORIZING THE
ADMINISTRATION TO ESTABLISH A POOL OF PRE- QUALIFIED
CONSULTANTS FOR SPECIFIC TASKS RELATING TO COMPUTER
VISUALIZATION SERVICES; AUTHORIZING THE ADMINISTRATION TO
ENTER INTO NEGOTIATIONS WITH HOYT ARCHITECTURE LAB, INC., AS
THE FIRST RANKED PROPOSER; AND PENNON! ASSOCIATES, INC., AS
THE SECOND RANKED PROPOSER; AND FURTHER AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AGREEMENTS WITH EACH OF
THE FOREGOING PROPOSERS UPON CONCLUSION OF SUCCESSFUL
NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, on June 7, 2017, the City Commission approved the issuance of Request
for Qualifications (RFQ) No. 2017- 238 -ND for Computer Visualization Services for
Transportation and Engineering Projects; and
WHEREAS, Request for Qualifications No. 2017- 238 -ND (the "RFQ ") was released on
June 9, 2017; and
WHEREAS, a voluntary pre- proposal meeting was held on June 22, 2017; and
WHEREAS, on July 26, 2017, the City received a total of 5 proposals from Greenman -
Pedersen, Inc., HDR Engineering, Inc., Hoyt Architecture Lab, Inc., JM Studios, LLC, and
Pennoni Associates, Inc.; and
WHEREAS, the proposal from JM Studios, LLC was deemed non- responsive for failure
to meet the minimum requirements of the RFQ and was not further evaluated; and
WHEREAS, the Committee convened on October 16, 2017 to review and score the
remaining proposals; and
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance and the Government. Sunshine Law, general information
on the scope of services, and a copy of each proposal; and
WHEREAS, the Committee's ranking was as follows: Hoyt Architecture Lab, Inc., as the
first ranked proposer; Pennoni Associates, Inc., as the second ranked proposer; Greenman -
Pedersen, Inc., as the third ranked proposer; and HDR Engineering, Inc., as the fourth ranked
proposer; and
WHEREAS, after reviewing the qualifications of each firm, and having considered the
Evaluation Committee's rankings, the City Manager has recommended that the Mayor and the
City Commission authorize the Administration to establish a pool of pre - qualified consultants for
specific tasks relating to computer visualization services, and further authorize the
Administration to enter into negotiations with Hoyt Architecture Lab, Inc., as the first ranked
proposer; and Pennoni Associates, Inc. as the second ranked proposer.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pertaining to the ranking
of proposals, pursuant to Request for Qualifications (RFQ) No. 2017 - 238 -ND for Computer
Visualization Services for Transportation and Engineering Projects; authorize the Administration
to establish a pool of pre - qualified consultants for specific tasks relating to computer
visualization services; authorize the Administration to enter into negotiations with Hoyt
Architecture Lab, Inc., as the first ranked proposer; and Pennoni Associates, Inc. as the second
ranked proposer; and further authorize the Mayor and City Clerk to execute agreements with
each of the foregoing proposers upon conclusion of successful negotiations by the
Administration.
PASSED AND ADOPTED this
Rafael E. Granado, City Clerk" e
4l
day of PeCeMer 2017.
Dan Gelber, Mayor
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
tl
City Attorney RAfl Date
F: \PURL \$ ALL \Solicitations \2017\2017- 238 -KB (RFQ) Computer Visualization \04 - Commission Documents \02 -
Award \RFQ -2017- 238 -ND Computer Visualization- Resolution 11.27.17.doc
MIAMI BEACH
Resolutions - C7 C
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: December 13, 2017
SUBJECT A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2017 -
238-ND, FOR COMPUTER VISUALIZATION SERVICES FOR TRANSPORTATION
AND ENGINEERING PROJECTS; AUTHORIZING THE ADMINISTRATION TO
ESTABLISH A POOL OF PRE - QUALIFIED CONSULTANTS FOR SPECIFIC TASKS
RELATING TO COMPUTER VISUALIZATION SERVICES; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH HOYT
ARCHITECTURE LAB, INC., AS THE FIRST RANKED PROPOSER; AND
PENNON] ASSOCIATES, INC., AS THE SECOND RANKED PROPOSER; AND
FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
AGREEMENTS WITH EACH OF THE FOREGOING PROPOSERS UPON
CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The City of Miami Beach is seeking to engage qualified firms to provide computer visualization
services on an "as needed" basis. The selected firms shall produce high quality computerized 3 -D
animations that show what transportation and engineering projects will look Tike when built,
incorporating the surrounding built environment. Incorporating these computerized animations into
public outreach helps community leaders and elected officials visualize the impact of the project on
the surrounding community when built. A more accurate visualization of the potential project will
assist in guiding community input and reaching consensus on the final project design.
RFQ PROCESS
On June 7, 2017, the City Commission approved to issue the Request for Qualifications (RFQ) No.
2017- 238 -ND for Computer Visualization Services for Transportation and Engineering Projects. On
June 9, 2017, the RFQ was issued. A voluntary pre - proposal conference to provide information to
proposers submitting a response was held on June 22, 2017. One addendum was issued. The
Procurement Department issued bid notices to 1,798 companies utilizing www.publicpurchase.com
website. 138 prospective bidders accessed the advertised solicitation. RFQ responses were due and
received on July 26, 2017. The City received a total of 5 proposals from the following firms:
Greenman- Pedersen, Inc.; HDR Engineering, Inc.; Hoyt Architecture Lab, Inc.; JM Studios, LLC;
and Pennoni Associates, Inc. The proposal from JM Studios, LLC was deemed non - responsive
because it failed to provide proof of the minimum experience requirements stated in the RFQ; and, its
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proposal was not further evaluated.
On August 10, 2017, the City Manager appointed an Evaluation Committee, via LTC # 413-2017, to
review responsive proposals recieved. The Evaluation Committee convened on October 16, 2017,
and was comprised of: James Murphy, Chief of Urban Planning, Planning and Zoning Department;
Frank Quintana, IT Support Division Director, Information Technology Department; Neal Schafers,
Manager, Planning, Urban Design and Transportation Department, Miami Downtown Development
Authority; Thais Vieira, Senior Capital Projects Coordinator, Office of the City Manager; and Lynda
Westin, Transportation Manager, Transportation Department. The Committee was provided an
overview of the project, information relative to the City's Cone of Silence Ordinance and the
Government Sunshine Law. The Committee was also provided with general information on the scope
of services and a copy of each proposal. The Committee was instructed to score and rank each
proposal pursuant to the evaluation criteria established in the RFQ.
The evaluation process resulted in the raking of proposers indicated in Attachment A, in the following
order:
1. Hoyt Architecture Lab, Inc.
2. Pennoni Associates, Inc.
3. Greenman- Pedersen, Inc.
4. HDR Engineering, Inc.
A summary of each top - ranked firm follows:
Hoyt Architecture Lab, Inc.
According to the information provided by the firm, Hoyt Architecture Lab, Inc. (HAL) stands alone
creating vivid, accurate virtual models of urban settings, both existing and proposed. Unlike
traditional animation, HAL's team brings decades of urban design experience to the latest VR
technology, which has only emerged over the last few years. From Chicago and New York, to
Atlanta, Miami, Sarasota, St. Pete, and Longboat Key, HAL's experienced urban designers,
architects, artists, landscape architects, and programmers are helping both private and public clients
achieve shared agreement about large civic projects.
Pennoni Associates, Inc.
According to the information provided by the firm, Pennoni Associates, Inc. is an employee -owned
multidisciplinary consulting engineering firm that has been serving public sector clients, including
federal, state, county, and local agencies for more than 50 years. Pennoni Associates, Inc. has
developed an outstanding reputation for providing innovative and efficient solutions to meet the
needs of their clients. Their transportation division recognizes the importance of sound transportation
infrastructure management in today's fast -paced world and using state -of- the -art technology. They
have been successful in effecting safe, efficient, and attainable transportation systems for more than
five decades.
CONCLUSION
As previously stated, the intent of the RFQ is to establish a pool of qualified firms to provide the City
with the computer visualization services for transportation projects, on an as needed basis. Although,
four proposals were received, staff has determined that there is insufficient work for four firms given
that the need for visualization services is limited to a number of high profile or complex projects.
Accordingly, staff has determined that there is insufficient work for the four firms, and recommends
that only the two most qualified firms be awarded.
I have reviewed each firm's submissions and results of the Evaluation Committee process. In doing
Page 506 of 1320
so, I note that the Evaluation Committee has unanimously ranked Hoyt Architecture Lab, Inc., as the
first ranked proposer, and Pennoni Associates, Inc., as the second ranked proposer, with the
exception of one committee member that scored both firms equally. I find that Hoyt Architecture Lab,
Inc. offers a diverse range of services, from more traditional modeling to virtual reality
demonstrations, which will enhance the City's ability to effectively communicate project impacts to
stakeholders. Hoyt has also demonstrated its advanced technological expertise in various modeling
approaches for transportation projects. Pennoni Associates, Inc. has an office in Miami Beach and
demonstrated its expertise in local projects, including projects within the local historical districts.
Pennoni has also demonstrated its sensitivities to the importance of involving the public and
stakeholders through a well- rounded communications approach that includes collecting feedback and
presenting information in a number of ways as is applicable to its audience.
Therefore, I recommend that the Mayor and City Commission approve the Resolution authorizing the
Administration to establish a pool of pre - qualified consultants for specific tasks relating to computer
visualization services; authorize the Administration to enter into negotiations with Hoyt Architecture
Lab, Inc., as the first ranked proposer, and Pennoni Associates, Inc., as the second ranked proposer;
and further authorize the Mayor and City Clerk to execute agreements upon conclusion of successful
negotiations by the Administration.
KEY INTENDED OUTCOMES SUPPORTED
Build And Maintain Priority Infrastructure With Full Accountability
FINANCIAL INFORMATION
The cost of the related services, determined upon successful negotiations, are subject to funds
availability approved through the City's budgeting process.
Legislative Tracking
Transportation /Procurement
ATTACHMENTS:
Description
CI Attachment A
a Resolution
Page 507 of 1320
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