2002-24855 Reso
RESOLUTION NO. 2002-24855
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE QUALIFICATIONS RECEIVED
PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 12-01/02, FOR
PROFESSIONAL SERVICES AGREEMENT TO PROVIDE STRUCTURAL
ENGINEERING PLANS PROCESSING SERVICES; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS AND, IF
SUCCESSFUL, CONTRACT WITH THE FOLLOWING THREE FIRMS:
H.J.ROSS ASSOCIATES; DMJM HARRIS; AND BALSARA AND
ASSOCIATES, INC.
WHEREAS the City intends to enhance the structural plans reviews services, a
Request for Qualifications (RFQ) for Professional Services Agreement to provide Structural
Engineering Plans Processing Services for a two (2) year contract term, with two (2), 1-year
contract renewal at the City's option was issued to secure and utilize as many as three
qualified firms; and
WHEREAS, the City received four (4) responses; three being responsive (H.J. Ross
Associates, DMJM Harris and Balsara and Associates, Inc.), and one being non-
responsive (Pistorino Alam Consulting Engineers, Inc.); and
WHEREAS, an Evaluation Committe was appointed by the City Manager consisting
of the following individuals:
. Fred Beckmann, Committee Chair, Public Works Director
. Jorge Gomez, Planning Director
. Flavio Gomez, Miami-Dade County Building Department Division
Director
. Roberto Hevia, City of Miami, Structural Plans Examiner
. Marlo Courtney, Business Community, Member of BRTF; and
WHEREAS, the Committee ranked the firms as follows:
First: H. J. Ross Associates
Second: DMJM Harris
Third: Balsara and Associates, Inc.
WHEREAS, the City Manager has reviewed the Administration's recommendation,
and would herein recommend that the Mayor and City Commission enter into negotiations
with all three of the ranked proposers.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein accept the recommendation of the City Manager pertaining to the
qualifications received pursuant to Request for Qualifications (RFQ) No. 12-01/02 for
Professional Services Agreement to Provide Structural Engineering Plans Processing
Services; and authorize the Administration to enter into negotiations and, if successful,
contract with the following three firms: H. J. Ross Associates; DMJM Harris; and Balsara
and Associates, Inc.
PASSED and ADOPTED this 29th, day,
,2002.
~tP~
CITY CLERK
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
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Condensed Title:
A resolution of the Mayor and City Commission of the City of Miami Beach, Florida accepting the
recommendation of the City Manager pertaining to the qualifications received pursuant to Request for
Qualifications (RFQ) No. 12-01/02, for Professional Services Agreement to provide Structural Engineering
Plans Processing Services; authorizing the Administration to enter into negotiations and, if successful,
contract with the following three firms: H.J. Ross Associates; DMJM Harris; and Balsara and Associates,
Inc.
Issue:
To enhance the City's structural plans reviews services by securing three companies to provide Structural
Engineering Plans Processing Services.
Item Summary/Recommendation:
The City of Miami Beach issued a Request for Qualifications (RFQ) for Professional Services Agreement to
provide Structural Engineering Plans Processing Services for a two (2) year contract term. with two (2), 1-
year contract renewal at the City's option. The City will utilize as many as three qualified firms, and
depending on each firm's capacity, expediency and effective rates, plans will be assigned for review. on an
as-needed basis.
Four proposals were received by the City in response to the RFQ. A selection committee evaluated the
responses and ranked the firms as follows: (1) H. J. Ross Associates; (2) DMJM Harris; (3) Balsara and
Associates, Inc. One firm was deemed non-responsive.
APPROVE THE AWARD.
Advisory Board Recommendation:
IN/A
Financial Information:
Amount to be expended:
D
Finance Dept.
Source of
Funds:
SI n.offs:
GL
PA
CC ~)I,-c
T:\AGENDA\2002\MA Y2902\CONSENT\StructuraIPlansRev-Summary.doc
AGENDA ITEM e. 7 A
DATE S-~ C,-O:L
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.miami-beach.fLus
COMMISSION MEMORANDUM
To:
From:
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez )... ~.
City Manager . ~ D
A RESOLUTION 0 THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER PERTAINING TO THE QUALIFICATIONS
RECEIVED PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO.
12-01/02, FOR PROFESSIONAL SERVICES AGREEMENT TO PROVIDE
STRUCTURAL ENGINEERING PLANS PROCESSING SERVICES;
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS,
IF SUCCESSFUL, AND CONTRACT WITH THE FOLLOWING THREE
FIRMS: H.J.ROSS ASSOCIATES; DMJM HARRIS; AND BALSARA AND
ASSOCIATES, INC.
Date: May 29, 2002
SUbject:
ADMINISTRATIVE RECOMMENDATION
Adopt the resolution.
ANALYSIS
The City of Miami Beach issued a Request for Qualifications (RFQ) for Professional
Services Agreement to provide Structural Engineering Plans Processing Services for a two
(2) year contract term, with two (2),1-year contract renewal at the City's option. The City will
utilize as many as three qualified firms, and depending on each firm's capacity, expediency
and effective rates, plans will be assigned for review, on an as-needed basis.
The selected Consultant will provide structural plans processing services as outlined in the
Florida Building Code, and as referenced herein. There are no specific projects to be
designated under the Professional Services Agreement. The Consultant shall be issued
Service Orders as need for services arises. The Service Order shall cover in detail the
scope, time for completion, and the compensation for the work to be accomplished. No
services under the Agreement shall be performed by the Consultant prior to the receipt of
an appropriate Service Order.
The City will negotiate the compensation to be paid to each consultant under the contract,
after City Commission approval.
Commission Memo
Professional Services Agreement to provide
Structural Engineering Plans Processing Services
May 29, 2002
Page 2 of 6
RFQ No. 12-01/02 was issued on January 16, 2002 with an opening date of February 15,
2002. A pre-proposal conference to provide information to firms considering submitting a
response was held on January 25, 2002. DemandStar by Onvia issued bid notices to one-
thousand-seven-hundred-forty-four (1 ,744) prospective proposers, resulting in thirty-seven
(37) proposers requesting RFQ packages, which resulted in the receipt of four proposals,
by firms, in response to the RFQ:
. H. J. Ross Associates
. DMJM Harris
. Balsara and Associates, Inc.
. Pistorino Alam Consulting Engineers, Inc.
Pistorino Alam Consulting Engineers, Inc. was deemed non-responsive for not submitting
the following required documents: 1) Declaration; and 2) Questionnaire. Declaration
Statement certifies that the proposal was submitted without collusion or fraud. As it relates
to the questionnaire, many required and important questions were omitted. For example;
. Has the Proposer or any of its principals ever been declared bankrupt or
reorganized under Chapter 11 or put into receivership? Yes ( ) No ( )
. Person or persons interested in this bid and Qualification Form have ( ) have not ( )
been convicted by a Federal, State, County, or Municipal Court of any violation of
law, other than traffic violations. To include stockholders over ten percent (10%).
(Strike out inappropriate words)
. Lawsuits (any) pending or completed involving the corporation, partnership or
individuals with more than ten percent (10%) interest.
. Conflicts of Interest. The following relationships are the only potential, actual, or
perceived conflicts of interest in connection with this proposal: (If none, state
same. )
. Public Disclosure. In order to determine whether the members of the Evaluation
Committee for this Request for Proposals have any association or relationships
which would constitute a conflict of interest, either actual or perceived, with any
Proposer and/or individuals and entities comprising or representing such Proposer,
and in an attempt to ensure full and complete disclosure regarding this contract, all
Proposers are required to disclose all persons and entities who may be involved
with this Proposal. This list shall include public relation firms, lawyers and lobbyists.
The Procurement Division shall be notified in writing if any person or entity is added
to this list after receipt of proposals. (Use additional sheet if needed)
The City Manager via Letter to Commission (LTC) No. 99-2002, appointed an Evaluation
Committee ("the Committee") consisting of the following individuals:
. Fred Beckmann, Committee Chair, Public Works Director
. Jorge Gomez, Planning Director
. Flavio Gomez, Miami-Dade County Building Department Division Director
. Roberto Hevia, City of Miami, Structural Plans Examiner
. Marlo Courtney, Business Community, Member of BRTF
Commission Memo
Professional Services Agreement to provide
Structural Engineering Plans Processing Services
May 29, 2002
Page 3 of 6
On May 2,2002, the Committee convened and was provided with the project overview and
background information by Mr. Hamid Dolikhani, Building Department Assistant Director.
Additionally, the Committee reviewed and discussed the following RFQ evaluation criteria,
which was used to evaluate and rank the respondents:
. Ability of Professional Personnel.
. Past Performance.
. Willingness to Meet Time and Budget Requirements.
. Location.
. Recent, Current and Projected Workload of the Firm.
. Volume of work previously awarded to each firm by the agency, with the object of
effecting an equitable distribution of contracts among qualified firms.
As stated in the RFQ "The City will utilize as many as three qualified firms". Since their
were only three (3) submittals, the committee moved to rank the them by order of 1st, 2nd
and 3rd place votes.
During deliberations, the Committee members discussed their individual ranking of the
three firms and arrived at the following Committee ranking of the firms:
The Committee agreed that the firm with the most first place votes would be the top-ranked
firm, and that the firm with the most second place votes would be second, etc. The results
are as follows:
· First:
· Second:
· Third:
H. J. Ross Associates
DMJM Harris
Balsara and Associates, Inc.
Commission Memo
Professional Services Agreement to provide
Structural Engineering Plans Processing Services
May 29, 2002
Page 4 of 6
H. J. Ross Associates is a multi-disciplined, full service engineering firm with 5-10 years
experience in Structural and Building Plans processing. Additionally, H.J. Ross Associates
will provide the City of Miami Beach with:
. The address of engineering issues, providing quick and immediate response.
. Proven track record of experience in Structural Engineering plans processing.
. In-depth knowledge of the City's Building Department procedures, and the
enforcement of the Florida Building Code. (FBC).
. Understanding and familiarity with local agencies.
. Proven Project Management at Principal's Level.
. Leadership & Initiative.
. Manpower availability at any moments time.
RELATED EXPERIENCE
PROJECT MANAGER
Alvaro J. Piedrahita, PE
28 Years of Experience in the field of construction inspection service
. Construction Management and Inspection
. Planning
. Structural Design
. Quality Assurance
. Municipal/Agency Involvement
- City of Miami
- City of North Miami
- Miami-Dade County
- Florida Department of Transportation
DMJM Harris is an architectural-engineering consulting firm that has maintained a
continuous presence in South Florida for more than 30 years. DMJM Harris's local office
staffs structural and civil engineers, architects and planners. The depth in each of these
departments, especially the Structural Department, is sufficient to absorb a heavy workload
at short notice. Additionally, DMJM Harris will provide the City of Miami Beach with:
. Depth of Staff and related experience.
. Staff to be an extension of the City Staff .
. Short notice response to City demands and needs.
. Proven track record of successful project completions.
. Private and public agency procedural knowledge.
Commission Memo
Professional Services Agreement to provide
Structural Engineering Plans Processing Services
May 29, 2002
Page 5 of 6
RELATED EXPERIENCE
PROJECT MANAGER
Saul Perez, PE
20 Years of Experience in the field of construction inspection service
. Construction Management, Analysis and Inspection
. Supervision and training of project design engineers
. Design and Analysis of diversified structures
. Testing of Structural Components for compliance with design Criteria
. Municipal/Agency Involvement
- Florida Department of Transportation, District 7
- Miami-Dade Transit Agency
- Hillsborough County, Florida
- St. Croix, U.S. Virgin Islands
Balsara and Associates, Inc. was established in January 1995 by Nariman S. Balsara, PE.
The principal encompasses over 30 years of experience in a wide variety of projects and
services throughout South Florida. Additionally, Balsara and Associates, Inc. will provide
the City of Miami Beach with:
. Personalized service, assuring effective execution of each assignment
. Structural engineering plans processing experience.
. Knowledge of local municipality codes and procedures, specifically the enforcement
of the Florida Building Code (FBC).
. Strong plans processing experience
. Responsibility at the Principal's Level
. The availability of a software library which upgrades and improves the speed, reliability,
and cost effectiveness of design services.
RELATED EXPERIENCE
PROJECT MANAGER
Nariman S. Balsara, PE
30+ Years of Experience in the field of Construction Inspection, Structural Design and
Construction Management service
. Value Engineering
. Structural Design
. Repair and Rehabilitation
. On-Site Observation
. Threshold Inspections
. Municipal/Agency Involvement
- Miami-Dade County Public Schools
Commission Memo
Professional Services Agreement to provide
Structural Engineering Plans Processing Services
May 29, 2002
Page 6 of 6
- Florida Board of Regents
- Miami-Dade County
- Florida Department of Transportation
- U.S. Air Force
- U.S. Army Corps of Engineers
References:
H.J.Ross Associates
"Good Consultant, on time with their work and always available to perform the work tasks. "
Frank Gordon, Keith & Schnars, Consulting Engineers, Davie, Florida
'Very Professional, excellent consultant service, we had a 'touchy" issue with the
American Airlines Arena and they were able to provide advise and solutions"
Samuel J. Left, Parsons Brinckerhoft Construction, Miami, Florida
DMJM Harris
'7echnically Sound Consultant", develops and processes quality designs and reviews"
Mr. Kim Saing, PE, Florida Department of Transportation District VI, Miami, Florida
"Provides good quality work" specifically the Project Manager, reliable and available"
Valerie Tofexis, PE, Florida Department of Transportation District IV, Broward County, Florida
Balsara and Associates. Inc.
" Good Consultant': Nariman Balsara has always displayed a high degree of integrity,
honesty, responsibility and professionalism"
Luis Naya, Naya Architects, Miami, Florida
" Source of Advise and Consultation, his company's professionalism, honesty and
competency are of the highest order"
Fred Stolaski, PE, Stolaski and Associates, Inc., Miami, Florida
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the attached
resolution which accepts the City Manager's recommendation, and authorizes the
Administration to enter into negotiations and, if successful, contract with the following three
firms: H. J. Ross Associates; DMJM Harris; and Balsara and Associates, Inc.
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