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Contract No. 1814-1090 The Children's Trust •000 '" 2q3/ - CONTRACT NO. 1814-1090 BETWEEN THE CHILDREN'S TRUST AND City of Miami Beach FOR After-school Programs and Summer Camps THIS CONTRACT is between The Children's Trust whose address is 3150 S.W.3rd Avenue,8th Floor,Miami, Florida 33129 and City of Miami Beach hereafter"Provider"whose address is 1700 Convention Center Drive, ,Miami Beach,FL 33139. In consideration of the mutual covenants herein,The Children's Trust and Provider(sometimes hereafter referred to as "Parties") agree as follows: A. EFFECTIVE TERM The effective term of this Contract shall be from 8/1/2017 through 7/31/2018,subject to funding availability and Provider's performance. B. TERMS OF RENEWAL, if applicable In the sole discretion of The Children's Trust,this Contract may be renewed with the acknowledgement of Provider. In considering the exercise of any Contract renewal,and in accordance with the Request for Proposal (RFP) and Board authorization,renewal may not exceed a term equal to the term of the initial Contract for a total maximum of three (3) terms. The Children's Trust,in its sole discretion,will consider,but is not limited to,the following: 1. Provider meeting the performance requirements specified in this Contract. 2. Continued demonstrated and documented need for the services funded. 3. Program performance,fiscal performance,and compliance by Provider that is deemed satisfactory in The Children's Trust's sole discretion. 4. The availability of funds.The Children's Trust is prohibited from creating obligations in anticipation of budgeted revenues from one fiscal year to another without year to year extension provisions in the Contract. 5. If applicable,The Children's Trust,in its sole discretion,will initiate re-negotiation of this Contract before the Contract term expires. C. SCOPE OF SERVICES 1. Provider agrees to render services in accordance with the Scope of Services,Attachment A, hereafter"Services",to this Contract. Provider shall implement the Services in a manner deemed satisfactory to The Children's Trust. Any modification to the Services shall not be effective until approved,in writing,by The Children's Trust and Provider. 2. The Services' activities and performance measures,as well as complete and accurate data and programming information will be used in the evaluation of Provider's overall performance. 3. Provider agrees that all funding provided by The Children's Trust,pursuant to this Contract will be used exclusively for services in and for the benefit of Miami-Dade County residents. D. TOTAL FUNDING Subject to the availability of funds,the maximum amount payable for Services rendered under this Contract shall not exceed$333,258.00,with a required match of$0.00.Provider agrees that should available funding to The Children's Trust be reduced,the amount payable under this Contract will be reduced at the sole option of The Children's Trust. Provider agrees to adhere to Attachment B of this Contract: Other Fiscal Requirements,Budget and Method of Payment. E. FISCAL MANAGEMENT 1. Double Billing and Payments Provider costs or earnings claimed under this Contract may not also be claimed under any other Contract or grant from The Children's Trust or,unless such claim is denied by The Children's Trust,from any other agency. Any claim for double payment by Provider shall be a material breach of this Contract. 2. No Supplanting of Existing Public Funds The Children's Trust's funding may not be used as a substitute for existing resources or for resources that would otherwise be available for children's services,or to replace funding previously provided by,and currently available from,local and state funding sources for the same purpose. A violation of this section is a material breach of this Contract. 3. Capital Equipment Capital equipment is included in the definition of "property"under Florida Statutes,Chapter 274,and Florida Administrative Code,Section 691-73.002,and is defined as individual items with a value of $1,000 or greater which have a life expectancy of more than one year. All capital equipment acquired by Provider less than$10,000,and reimbursed by The Children's Trust, shall be capitalized by the Provider and Provider shall retain all rights and possession of equipment unless this Contract is subject to termination or early cancellation. Should this Contract be terminated or not renewed,The Children's Trust may acquire rights and possession of all reimbursed capital equipment that is not fully depreciated. All capital equipment acquired by Provider equal to or greater than$10,000,and reimbursed by The Children's Trust,shall be capitalized by The Children's Trust and The Trust shall retain all rights to equipment until the item is fully depreciated. Should this Contract be subject to termination or early cancellation,The Children's Trust may acquire possession of all reimbursed capital equipment that is not fully depreciated. Any or all such qualifying capital equipment shall be returned to The Children's Trust,or its designee(s) upon request. Provider is to maintain proof of Property Coverage in accordance with the insurance requirements prescribed in section K of this Contract. 4. Assignments and Subcontracts Provider shall not assign this Contract to another party. Provider shall not subcontract any Services under this Contract without prior written approval of The Children's Trust. In any subcontract,Provider shall incorporate appropriate language from this Contract into each subcontract and shall require each subcontractor providing services to be governed by the terms and conditions of this Contract. Provider shall submit to The Children's Trust a copy of each subcontract to this Contract within 30 days of its execution. All subcontracts with Provider must be executed within 30 days of Provider's execution date. All subcontractors are subject to monitoring by Provider and/or The Children's Trust,in the same manner as Provider under the terms of this Contract. Provider acknowledges and agrees that The Children's Trust and any subcontractor to this Contract have authority to communicate and exchange information about Contract,program,and/or fiscal issues. Provider waives any and all claims, demands,and/or legal action based upon any such communications. Provider shall be responsible for all Services performed,and all expenses incurred,under this Contract, including services provided and expenses incurred by any and all subcontractors. The Children's Trust shall not be liable to any subcontractor for any expenses or liabilities incurred under any subcontract. Provider shall be solely liable for any expenses or liabilities incurred under any subcontract. Provider shall hold harmless and defend,at Provider's expense,The Children's Trust against any claims, demands or actions related to any subcontract. The Children's Trust shall not provide funds to any subcontractor unless specifically agreed to in writing by The Children's Trust with notification to the Provider. All payments to any contracted subcontractor shall be paid directly by Provider to the subcontractor.The Children's Trust reserves the right to require verification from Provider and/or subcontractor of payment due for satisfactory work performed by the subcontractor. Provider and any subcontractor must be currently qualified to conduct business in the State of Florida at the time that a subcontractor agreement is entered into and services are rendered. 5. Religious Purposes Providers and/or their faith-based community partners shall not use any funds provided under this Contract to support any inherently religious activities,including but not limited to,any religious instruction,worship,proselytization,publicity or marketing materials. Any such use by Provider shall be a material breach of this Contract. 6. Lobbying Provider shall not use any funds provided under this Contract or any other funds provided by The Children's Trust for lobbying any federal,state or local government or legislators. Any such use by Provider shall be a material breach of this Contract. 7. Adverse Action or Proceeding Provider shall not use any funds under this Contract,or any other funds provided by The Children's Trust, for any legal fees,or for any action or proceeding against The Children's Trust,its agents,employees or officials. Any such use by Provider shall be a material breach of this Contract. 8. Compliance Provider agrees to maintain and ensure its compliance,as applicable,with federal,state,county,and local laws. This includes,but is not limited to,adherence to IRS rules and regulations requiring timely filing of tax returns to retain tax-exempt status and payment of payroll taxes,as applicable,throughout the term of the Contract. Provider further agrees to provide agency and site(s) information to the Jewish Community Services of South Florida,Inc.211 Helpline,The Children's Trust 24 hour helpline. F. INDEMNIFICATION BY PROVIDER 1. Government Entity Subject to the limitations and sovereign immunity provisions of Florida Statute,Sec.768.28,Provider shall indemnify and hold harmless The Children's Trust and its officers,employees,agents and instrumentalities from any and all liability,losses or damages,including attorneys'fees and costs of defense,which its officers,employees,agents or instrumentalities may incur as a result of claims, demands,suits,causes of actions or proceedings of any kind or nature arising out of,relating to or resulting from the performance of this Contract by Provider or its employees,agents,servants, partners,principals or subcontractors. Subject to the limitations and sovereign immunity provisions of Florida Statutes,Sec.768.28,Provider shall pay all claims and losses in connection therewith and shall investigate and defend all claims,suits or actions of any kind or nature in the name of The Children's Trust,where applicable,including appellate proceedings,and shall pay all costs,judgments,and reasonable attorney's fees which may issue thereon. 2. All Other Providers Provider shall indemnify and hold harmless The Children's Trust and its officers,employees,agents and instrumentalities from any and all liability,losses or damages,including reasonable attorneys'fees and costs of defense,which The Children's Trust or its officers,employees,agents or instrumentalities may incur as a result of claims,demands,suits,causes of action or proceedings of any kind or nature arising out of,relating to or resulting from the performance of this Contract by Provider or its employees, agents,servants,partners,principals or subcontractors,except to the extent arising from The Children's Trust's willful or wanton acts or omissions. To the extent arising from a liability that is covered by the foregoing indemnification,Provider shall pay all claims and losses in connection therewith and shall investigate and defend all claims,suits or actions of any kind or nature in the name of The Children's Trust,where applicable,including appellate proceedings,and shall pay all costs,judgments,and reasonable attorney's fees which may issue thereon. Provider agrees that any insurance protection required by this Contract or otherwise provided by Provider shall in no way limit the responsibility to indemnify, keep and save harmless and defend The Children's Trust or its officers,employees,agents. The provisions of this section on indemnification shall survive the expiration or termination of this Contract. G. COPYRIGHTS AND RIGHT TO DATA/MATERIALS Where activities supported by this Contract produce original writing,data,sound recordings,pictorial reproductions,drawings or other graphic representations and works of similar nature,The Children's Trust has a license to reasonably use,duplicate and disclose such materials in whole or in part in a manner consistent with the purposes and terms of this Contract,and to have others acting on behalf of The Children's Trust to do so,provided that such use does not compromise the validity of any copyright, trademark or patent.If the data/materials so developed are subject to copyright,trademark or patent, legal title and every right,interest,claim or demand of any kind in and to any patent,trademark or copyright,or application for the same,will vest in Provider or with any applicable third party who has licensed or otherwise permitted Provider to use the same. Provider agrees to allow The Children's Trust and others acting on behalf of The Children's Trust to have reasonable use of the same consistent with the purposes and terms of this Contract,at no cost to The Children's Trust,provided that such use does not compromise the validity of such copyright,trademark or patent. H. PUBLIC RECORDS This Contract is subject to the provisions,limitations and exceptions of Chapter 119,Florida Statutes, regarding public records. The Provider shall allow public access to all documents,papers,letters,or other material subject to the provisions of Chapter 1 19,Florida Statutes,made or received by the Provider in connection with this Contract,except that public records which are made confidential or exempt from public record disclosure by law must be protected from disclosure and include,but is not limited to criminal history information derived from the U.S.Department of Justice. Failure of the Provider to allow such public access shall result in the immediate termination of this Contract or any renewal.The Provider shall maintain public records stored in electronic record keeping systems in accordance with Chapter 119,Florida Statutes,and Rule IB-26.003 of the Florida Administrative Code. Pursuant to section 119.0701 of the Florida Statutes,the Provider shall: a. Keep and maintain public records required by The Children's Trust to perform the services under this Contract; b. Upon request from The Children's Trust's custodian of public records,provide The Children's Trust with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Contract term and following completion of the Contract if the Provider does not transfer the records to The Children's Trust;and d. Meet all requirements for retaining public records and transfer to The Children's Trust,at no cost to The Children's Trust,all public records created,received,maintained and or directly related to the performance of this Contract that are in possession of the Provider upon termination of this Contract. Upon termination of this Contract,the Provider shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements.All records stored electronically must be provided to The Children's Trust,upon request from The Children's Trust's custodian of public records,in a format that is compatible with The Children's Trust's information technology systems. For purposes of this Section,the term "public records"shall mean all documents,papers,letters,maps, books,tapes,photographs,films,sound recordings,data processing software,or other material,regardless of the physical form,characteristics,or means of transmission,made or received pursuant to law or ordinance or in connection with the transaction of The Children's Trust official business. IF THE PROVIDER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE PROVIDER'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (305) 571-5700 EXT. 292, MURIEL.JEANTY@THECHILDRENSTRUST.ORG 3150 SW 3RD AVENUE, 8TH FLOOR, MIAMI, FLORIDA 33129. In the event the Provider does not comply with the public records disclosure requirement set forth in section 119.0701 of the Florida Statutes and this Section H of this Contract,The Children's Trust shall avail itself of the remedies set forth in,Sections J. Breach of Contract and Remedies and K. Termination By Either Party—of this Contract.Additionally,a Provider who fails to provide the public records as required by law,within a reasonable time,may be subject to penalties under section 119.10 of the Florida Statutes. I. OWNERSHIP AND LICENSING OF INTELLECTUAL PROPERTY To the extent permitted by Chapter 119,Florida Statutes,Provider retains sole ownership of intellectual property developed under this Contract. Provider is responsible for payment of required licensing fees if intellectual property owned by other parties is incorporated by Provider into the services required under this Contract. Such licensing should be in the exclusive name of Provider. Payment for any licensing fees or costs arising from the use of others' intellectual property shall be at the sole expense of Provider. J. BREACH OF CONTRACT AND REMEDIES 1. Breach A material breach by Provider shall have occurred under this Contract if Provider through action or omission causes any of the following: a. Fails to comply with Background Screening,as required under this Contract. b. Fails to provide the Services outlined in the Scope of Services Attachment A within the effective term of this Contract; c. Fails to correct an imminent safety concern or take acceptable corrective action; d. Ineffectively or improperly uses The Children's Trust's funds allocated under this Contract; e. Does not furnish and maintain the certificates of insurance required by this Contract or as determined by The Children's Trust; f. Does not meet or satisfy the conditions of award required by this Contract; g. Fails to submit,or submits incorrect or incomplete proof of expenditures to support Services & Activities Management System (SAMIS) disbursement requests or advance funding disbursements;or,fails to submit,or submits incomplete or incorrect,detailed reports of requests for payment,expenditures or final expenditure reports;included,but not limited to budgets,invoices,and amendments in SAMIS. h. Does not submit or submits incomplete or incorrect required reports pursuant to the Scope of Services Attachment A in this Contract; i. Refuses to allow The Children's Trust access to records or refuses to allow The Children's Trust to monitor,evaluate and review Provider's program,including required client data: j. Fails to comply with child abuse and incident reporting requirements; k. Attempts to meet its obligations under this Contract through fraud,misrepresentation or material misstatement; I. Fails to correct deficiencies found during a monitoring,evaluation or review within a specified reasonable time; m. Fails to meet the terms and conditions of any obligation or repayment schedule to The Children's Trust or any of its agencies; n. Fails to maintain the confidentiality of client files,pursuant to Florida and federal laws; o. Fails to fulfill in a timely and proper manner any and all of its obligations,covenants,Contracts and stipulations in this Contract. p. Fails to submit an Annual Financial Statement Audit and a Program-Specific Audit,as applicable, in accordance with Section P and Attachment D of this Contract. q. Fails to submit an Audit Engagement Letter for either the Annual Financial Statement Audit or the Program Specific Audit within thirty (30) days after Provider's fiscal year end. r. Fails to notify The Children's Trust within thirty (30) days of nonpayment of payroll or other required taxes imposed by the federal government,State of Florida,Miami-Dade County or other authorized taxing entity. Waiver of breach of any provisions of this Contract shall not be deemed to be a waiver of any other breach and shall not be construed to be a modification of the terms of this Contract. 2. Remedies If Provider fails to cure any breach within thirty (30) days after receiving written notice from The Children's Trust identifying the breach,The Children's Trust may pursue any or all of the following remedies: a. The Children's Trust may,at its sole discretion,enter into a written performance improvement plan (PIP) Attachment F,if applicable,with Provider to cure any breach of this Contract as may be permissible under state or federal law. Any such remedial plan shall be an addition to this Contract and shall not affect or render void or voidable any other provision contained in this Contract,costs,or any judgments entered by a court of appropriate jurisdiction. b. The Children's Trust may suspend payment in whole or in part under this Contract by providing written notice of suspension to Provider of such suspension and specifying the effective date of suspension,at least five business days before the effective date of suspension.On the effective date of suspension Provider may (but shall not be obligated to) continue to perform the Services in this Contract,but Provider shall promptly cease using The Children's Trust logo and any other reference to The Children's Trust in connection with such Services. All payments to Provider as of the date of suspension shall cease,except that The Children's Trust shall continue to review and pay verifiable requests for payment for Services that were performed and/or for deliverables that were substantially completed,at the sole discretion of The Children's Trust,prior to the effective date of such suspension. The Children's Trust may also suspend any payments in whole or in part under any other Contracts entered into between The Children's Trust and Provider by providing separate written notice to Provider of each such suspension and specifying the effective date of suspension,which must be at least five business days before the effective date of such suspension,in any event The Children's Trust shall continue to review and pay verifiable requests for payment as provided for in such other Contracts for services that were performed and/or for deliverables that were substantially completed,at the sole discretion of The Children's Trust prior to the effective date of such suspension. Provider shall be responsible for all direct and indirect costs associated with such suspension including reasonable attorney's fees. c. The Children's Trust may terminate this Contract by giving written notice to Provider of such termination and specifying the date of termination at least five (5) business days before the effective date of termination. In the event of such termination,The Children's Trust may (a) request Provider to deliver to The Children's Trust clear and legible copies of all finished or unfinished documents,studies,surveys,reports prepared and secured by Provider with Trust funds under this Contract subject to the rights of Provider as provided for in Paragraphs G and I above; (b) seek reimbursement of any Trust funds which have been improperly paid to Provider under this Contract; (c) terminate further payment of Trust funds to Provider under this Contract, except that The Children's Trust shall continue to review and pay verifiable requests for payment for services that were performed and/or deliverables that were substantially completed,at the sole discretion of The Children's Trust prior to the effective date of such termination;and/or (d) terminate or cancel,without cause,any other Contracts entered into between The Children's Trust and Provider by providing separate written notice to Provider of each such termination and specifying the effective date of termination,which must be at least five business days before the effective date of such termination,in which event The Children's Trust shall continue to review and pay verifiable requests for payment as provided for in such other Contracts for services that were performed and/or for deliverables that were substantially completed,at the sole discretion of The Children's Trust prior to the effective date of such termination. Provider shall be responsible for all direct and indirect costs associated with such termination,including reasonable attorney's fees. d. The Children's Trust may seek enforcement of this Contract including but not limited to filing an action with a court of appropriate jurisdiction. Provider shall be responsible for all direct and indirect costs associated with such enforcement,including reasonable attorney's fees,costs, and any judgments entered by a court of appropriate jurisdiction,including all direct and indirect costs and reasonable attorneys' fees through conclusion of all appellate proceedings, and including any final settlement or judgment. e. The provisions of this Paragraph J shall survive the expiration or termination of this Contract. K. TERMINATION BY EITHER PARTY The parties agree that this Contract may be terminated by either party by written notice to the other party of intent to terminate at least thirty (30) calendar days prior to the effective date of such termination. L. INSURANCE REQUIREMENTS Prior to,or on the date commencing the effective term of this Contract,Provider's insurance agent(s) shall provide to The Children's Trust the following,as applicable: 1) Certificates of Insurance naming The Children's Trust as an additional insured and the certificate holder on all applicable policies;and all applicable policies shall be maintained in full force and effect for the entire term of this Contract. Or,2) A letter of self-insurance indicating coverage applicable to a Florida municipal corporation required under this section or as determined by The Children's Trust,except as required by Florida law for government entities. Failure by Provider to comply with Section L,shall be a material breach of this Contract. The Children's Trust will not disburse any funds under this Contract until all required Certificates of Insurance,or letter(s) of self- insurance have been provided to and have been approved by The Children's Trust. Provider will carry insurance policies in the amounts and with the requirements indicated below: 1. Worker's Compensation Insurance covering all employees,non-incorporated independent contractors or consultants,and incorporated independent contractors or consultants that do not have worker's compensation coverage or a valid State of Florida exemption on file with the Department of Labor,as required by Florida Statutes,Chapter 440. In the event that the Provider is no longer exempt from obtaining Worker's Compensation insurance,the Provider must notify The Children's Trust and provide the necessary certificate of insurance upon the termination of the exemption.The employer's liability portion will be$500,000/$500,000/$500,000 as a minimum. 2. Comprehensive General Liability insurance,to include sexual molestation,in an amount not less than $500,000 combined single limit per occurrence and$1,000,000 aggregate in a policy year. Deductibles exceeding$1,000 are discouraged,unless Provider can provide financial statements to support a higher deductible.The Children's Trust must be designated and shown as an additional insured and the certificate holder with respects to this coverage. The general liability policy must contain coverage for the following: a. Bodily Injury; b. Property Damage; c. No exclusions for Abuse,Molestation or Corporal Punishment; d. No endorsement for premises only operations. 3. Automobile liability coverage for all owned and/or leased vehicles of Provider and non-owned coverage for their employees and/or subcontractors and transportation companies transporting program participants. The amount of coverage is $1,000,000 combined single limit per occurrence for bodily injury and property damage. The Children's Trust must be designated and shown as an additional insured and the certificate holder with respects to this coverage.Coverage can be purchased as non-owned without hired auto coverage when the cost is prohibitive for hired automobile coverage such as the case with the Florida Automobile Joint Underwriting Association; but rental cars cannot be used in the course of Provider's regular operations.Rental cars may be used for travel to attend conferences outside the tri-county area.Transportation companies used by the Provider for the funded program must list The Children's Trust as a certificate holder and as an additional insured. 4. Automobile liability coverage for all owned and/or leased vehicles of Provider and non-owned coverage for their employees and /or subcontractors not transporting program participants. The minimum amount of coverage is $300,000 combined single limit per occurrence for bodily injury and property damage.The Children's Trust must be designated and shown as an"Additional Insured as Their Interest May Appear"with respects to this coverage. Coverage can be purchased as non- owned without hired auto coverage when the cost is prohibitive for hired automobile coverage such as the case with the Florida Automobile Joint Underwriting Association;but rental cars cannot be used in the course of Provider's regular operations.Rental cars may be used for travel to attend conferences outside the tri-county area. 5. If applicable,Special Events Coverage,as determined by The Children's Trust. The liability coverage will be the same as the coverage and limits required for comprehensive general liability and The Children's Trust must be designated and shown as "Additional Insured as Its Interest May Appear." Special Events policies are for short term functions and not meant to replace annual liability policies. The coverage is for the day or days of the event and must provide coverage the day prior and the day following the event. 6. If applicable, Professional Liability insurance,as determined by The Children's Trust,with coverage amounts determined by The Children's Trust but not less than $250,000 per claim and in the aggregate. Defense costs may be inside the limits of liability and the policy can be written on claims made form. The Children's Trust is not required to be named as an Additional Insured. Professional liability insurance is generally required when the Scope of Services uses professional services that require certification or license(s) to provide direct services to program participants. 7. Proof of Property Coverage is required for all capital equipment greater than or equal to $10,000, and when Provider has capital equipment owned by The Children's Trust and said capital equipment is under the care custody and control of Provider. The Children's Trust must be shown on the evidence of property coverage as a Loss Payee. Property coverage shall survive the expiration or termination of this Contract until such time the ownership of the capital equipment is transferred to Provider or such capital equipment is returned to The Children's Trust. Certificate Holder Certificate holder must read: The Children's Trust 3150 SW 3rd Avenue, 8th Floor Miami, Florida 33129 Classification and Rating All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida,with the following qualifications: The company must be rated no less than"B"as to management,and no less than"Class V"as the financial strength,by the latest edition of Best's Insurance Guide,published by A.M.Best Company, Oldwick,New Jersey,or its equivalent,subject to the reasonable approval of The Children's Trust. Provider and or Provider's insurance agent,as applicable,shall notify The Children's Trust,in writing,of any material changes in insurance coverage,including,but not limited,to any renewals of existing insurance policies,not later than thirty (30) days prior to the effective date of making any material changes to the insurance coverage except for ten (10) days for lack of payment changes. Provider shall be responsible for ensuring that all applicable insurances are maintained and submitted to The Children's Trust for the duration of this Contract. In the event of any change in Provider's Scope of Services,Attachment A,The Children's Trust may increase,waive or modify,in writing any of the foregoing insurance requirements. Any request by a Provider to decrease,waive or modify any of the foregoing insurance requirements shall be approved,in writing,by The Children's Trust prior to any such decrease,waiver or modification. In the event that an insurance policy is canceled,lapsed or expired during the effective period of this Contract,The Children's Trust shall withhold all payments to Provider until a new Certificate of Insurance required under this section is submitted and approved by The Children's Trust. The new insurance policy shall cover the time period commencing from the date of cancellation of the prior insurance policy.Provider shall submit required Certificate of Insurance within thirty (30) days cancellation,lapse or expiration.Failure to provide said Certificate of Insurance will be considered a material breach of the Contract and The Children's Trust may waive payment or terminate the Contract. The Children's Trust may require Provider to furnish additional and different insurance coverage,or both,as may be required from time to time under applicable federal or state laws or The Children's Trust's requirements. Provision of insurance by Provider,in no instance,shall be deemed to be a release,limitation,or waiver of any claim,cause of action or assessment that The Children's Trust may have against Provider for any liability of any nature related to performance under this Contract or otherwise. All insurance required hereunder may be maintained by Provider pursuant to a master or blanket policy or policies of insurance. M. PROOF OF TAX STATUS Provider is required to keep on file the following documentation for review by The Children's Trust: • The Internal Revenue Service (IRS) tax status determination letter,if applicable;and • The most recent(two years) IRS form 990 or applicable tax return filing within six (6) months after Provider's fiscal year end or other appropriate filing period permitted by law;and • IRS form 941:employer's quarterly federal tax return.If required by The Children's Trust,Provider agrees to submit form 941 within thirty (30) calendar days after the quarter ends and if applicable, any state and federal unemployment tax filings.If form 941 and unemployment tax filings reflect a tax liability,then proof of payment must be submitted within sixty (60) calendar days after the quarter ends. N. NOTICES Written notices pursuant to this Contract shall be sent to the addresses for each Party appearing on the first page of this Contract.Notices to The Children's Trust shall be marked to the attention of its President/CEO. It is each Party's responsibility to advise the other Party in writing of any changes in responsible personnel for accepting Notices under this Contract, mailing address,and/or telephone number. O. AUTONOMY The Parties agree that this Contract recognizes the autonomy of,and stipulates or implies no affiliation between,the contracting parties. Provider is only a recipient of funding support and is not an employee, agent or instrumentality of The Children's Trust,and Provider's agents and employees are not agents or employees of The Children's Trust. P. RECORDS, REPORTS, AUDITS AND MONITORING The provisions of this section shall survive the expiration or termination of this Contract,consistent with Florida laws. 1. Accounting Records Provider shall keep accounting records that conform to generally accepted accounting principles (GAAP).All such records will be retained by Provider for not less than five years beyond the last date that all applicable terms of this Contract have been complied with,final payment has been received and appropriate audits have been submitted to and accepted by The Children's Trust.However,if any audit,claim,litigation,negotiation or other action involving this Contract or modification hereto has commenced before the expiration of the retention period,then the records shall be retained until completion of the action and resolution of all issues which arise from it,or until the end of the regular retention period,whichever is later. 2. Financial Statement Audit Within one-hundred eighty (180) days from the close of its fiscal year,Provider's independent certified public accounting firm (CPA) must submit all of the following documents,electronically,to The Children's Trust,which together comprise an annual financial statement audit conducted in accordance with GAAP and standards contained in Government Auditing Standards issued by the Comptroller General of the United States (The Yellow Book).The required items are: a. An annual financial statement audit,performed by a CPA firm that is licensed and registered to conduct business with the Florida Department of Business and Professional Regulation; b. An annual financial statement audit conducted in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards; c. Written communication encompassing the requirements of AU-C section 265, "Communicating Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance With Government Auditing Standards;" d. Written communication encompassing the requirements of AU-C section 260, "The Auditor's Communication With Those Charged With Governance;" e. A Single Audit conducted in accordance with OMB Circular A-133,Audit of States, Local Government and Non-Profit Organizations or the Florida Single Audit Act, Florida Statutes 215.97, if applicable;and f. A Management Letter;if no Management Letter is prepared by Provider's CPA firm,then the CPA firm must expressly confirm,in writing,that no Management Letter was issued. g. If Provider's annual financial statement audit is prepared by the Florida Auditor General,then the due date for submitting the annual financial statement audit,as defined,is two-hundred seventy (270) days after the close of Provider's fiscal year. Electronic filing of the annual financial statement audit,as defined,must be sent by Provider's CPA firm to the following e-mail address:audits@thechildrenstrust.org.. Providers that are required to have a Single Audit agree to have their CPA firm submit the schedule of expenditures pertaining to awards,summary schedule of prior audit findings,applicable auditor's reports and the corrective action plan,if applicable. 3. Program Specific Audit Within 180 days of the close of its fiscal year,all Providers are required to have their CPA firm submit a program specific audit related to The Children's Trust's Contracts,electronically,in addition to the annual financial statement audit.The program-specific audit shall be performed by an independent CPA firm that is licensed and registered to conduct business with the Florida Department of Business and Professional Regulation,has performed audits under Government Auditing Standards and is either a member of the AICPA or FICPA peer review program to include government engagement reviews. This program-specific audit must encompass an audit of The Children's Trust's Contract(s) as specified in Attachment D:Program Specific Audit Requirements. 4. Audit Extensions Audit extensions may be granted by The Children's Trust upon receipt,in writing,of such request with appropriate justification by Provider and for a period of time not to exceed sixty (60) days after the initial due date. A copy of the engagement letter,along with the anticipated audit completion date and any concerns from Provider's CPA firm related to the audit must accompany the request. Approved audit extension requests allow for the continuation of payment until such time that the extension expires. In the event that either the annual financial statement audit or the program specific audit is not received in a timely manner and in accordance with the previously stated due dates;and an audit extension has not been approved,then The Children's Trust shall withhold all payments to Provider until the documents are received and determined to be acceptable by The Children's Trust. 5. Engagement Letters Audit Engagement Letters are due to The Children's Trust thirty (30) days after provider's fiscal year end. Provider agrees to submit an Engagement Letter for both the annual financial statement audit and the program specific audit,electronically,to audits@thechildrenstrust.orq Failure to submit an engagement letter may result in a breach of contract,or other remedy,as deemed appropriate by The Children's Trust. 6. List of Approved Certified Public Accounting Firms To receive reimbursement for the preparation of the program specific audit,as defined,Provider must choose from a list of approved Certified Public Accountants or approved CPA,which are posted on The Children's Trust website. Inclusion in this pre-approved CPA vendor pool requires a CPA firm to meet three (3) criteria,which are enumerated in Attachment B:Other Fiscal Requirements,Budget and Method of Payment. 7. Access to Records Provider shall permit access to all records including subcontractor records,which relate to this Contract at its place of business during regular business hours. Provider agrees to deliver such assistance as may be necessary to facilitate a review or audit by The Children's Trust to ensure compliance with applicable accounting,financial and programmatic standards.This would include access by The Children's Trust,or its designee,to Provider's independent auditor's work papers for complying with federal,state and local requirements. The Children's Trust reserves the right to require Provider to submit to an audit by an auditor of The Children's Trust's choosing and at The Children's Trust's expense. 8. Monitoring Provider agrees to permit The Children's Trust personnel or contracted agents to perform random scheduled and/or unscheduled monitorings,reviews and evaluations of the program which is the subject of this Contract,including any subcontracts under this Contract,using The Children's Trust approved monitoring tools.The Children's Trust or contracted agents shall monitor both fiscal/administrative and programmatic compliance with all the terms and conditions of the Contract. Provider shall permit The Children's Trust or contracted agents to conduct site visits,client interviews, client assessment surveys,fiscal/administrative review and other assessments deemed reasonably necessary at The Children's Trust's sole discretion to fulfill the monitoring function. A report of monitoring findings will be delivered to Provider and Provider will remedy all deficiencies cited within the period of time specified in the report. 9. Client Records Pursuant to Florida Statute 119.071(5),The Children's Trust collects the last four digits of social security numbers of child participants of funded programs and services for the following purposes: (a) to research,track and measure the impact of The Children's Trust's funded programs and services in an effort to maintain and improve such programs and services for the future (individual identifying information will not be disclosed);and (b) to identify and match individuals and data within and among various systems and other agencies for research purposes.The Children's Trust does not collect social security numbers for adult participants. Provider shall maintain a separate file for each participant.This file shall include all pertinent information regarding program enrollment and participation.At a minimum,the file will contain enrollment information (including parent registration consents and child demographics),service plans (as applicable),outcome measures (as set forth in Attachment A),and notes documenting referrals, special needs,or incident reports.These files shall be subject to the monitoring/review and inspection requirements under this Contract,subject to applicable confidentiality requirements.All such records will be retained by Provider for not less than five calendar years after the participant is no longer enrolled.Provider agrees to comply with all applicable state and federal laws on privacy and confidentiality. 10. Internal Documentation/Records Retention Provider agrees to maintain and,upon request by The Children's Trust,provide for inspection to The Children's Trust,during regular business hours the following as may be applicable,subject to applicable confidentiality requirements: (1) personnel files of employees which include hiring records, background screening affidavits,job descriptions,verification of education and evaluation procedures;and (2) authorized time sheets,records and attendance sheets to document the staff time billed to provide Services pursuant to this Contract;and (3) daily activity logs and monthly calendars of the provision of Services pursuant to this Contract;and (4) training modules;and (5) pre and post session questionnaires;and (6) all participant attendance records;and (7) participant consent and information release forms;and (8) agency policies and procedures;and (9) such other information related to Service provision as described in Attachment A and as required by this Contract. Provider shall retain all records for not less than five years beyond the last date that all applicable terms of this Contract have been complied with and final payment has been received,and appropriate audits have been submitted to and accepted by The Children's Trust and/or other appropriate agency. 11. Confidentiality Provider and The Children's Trust understand that during the course of performing the Services hereunder,each party may have access to certain confidential and proprietary information and materials of the other party in order to further performance of the Services.The Parties shall protect confidential information and comply with applicable federal and state laws on confidentiality to prevent unauthorized use,dissemination or publication of confidential information as each party uses to protect its own confidential information in a like manner.The Parties shall not disclose the confidential information to any third party (except that such information may be disclosed to such Party's attorneys),or to any employee of such Party who does not have a need to know such information,which need is related to performance of a responsibility hereunder. However,this Contract imposes no obligation upon the Parties with respect to confidential information which (a) was lawfully known to the receiving party before receipt from the other, (b) is or becomes a matter of public knowledge through no fault of the receiving party, (c) is rightfully received by the receiving party from a third party without restriction on disclosure, (d) is independently developed by or for that party, (e) is disclosed under operation of law, (f) is disclosed by the receiving party with the other party's prior written approval or (g) is subject to Chapter 119 of the Florida Statutes or is otherwise required to be disclosed by law. The confidentiality provision of this Contract shall remain in full force and effect after the termination of this Contract. Provider shall specifically require all subcontractors to comply with this paragraph. 12. Data Security Obligation Data Security Definitions are defined and specified in Attachment G:Data Security Definitions attached to this Contract. a. Standard of care 1. Provider acknowledges and agrees that,in the course of its Contract with The Children's Trust,Provider may,directly or indirectly,receive or have access to Highly-Sensitive Personal information or Personal Information.Provider shall comply with the terms and conditions set forth in this Contract in its collection,receipt,transmission,storage,disposal, use and disclosure of such Highly-Sensitive Personal Information or Personal Information and shall be responsible for the unauthorized collection,receipt,transmission,access, storage,disposal,use and disclosure of Personal Information under its control or in its possession.Furthermore,Provider shall be responsible for the actions and omissions of all Authorized Persons that are not Authorized Employees concerning the treatment of such Highly-Sensitive Personal Information or Personal Information as if they were Provider's own actions and omissions. 2. Personal Information is deemed to be property of The Children's Trust and is not property of Provider. The Children's Trust will not collect Highly-Sensitive Personal Information.The Provider should not collect Client Highly-Sensitive Personal Information. 3. In recognition of the foregoing, Provider agrees and covenants that it shall: a. keep and maintain all suchHighly-Sensitive Personal Information or Personal Information strictly confidential; b. use and disclose Personal Information solely and exclusively for the purposes for which the Personal Information,or access to it,is provided pursuant to the terms and conditions of this Contract,and shall not divulge,communicate,use,misuse, sell,rent,transfer,distribute,or otherwise disclose or make available Personal Information for Provider's own purposes or for the benefit of anyone other than The Children's Trust,in each case,without The Children's Trust's prior written consent, • which may be withheld in its sole and absolute discretion;and c. not,directly or indirectly,disclose Personal Information to any person other than Authorized Persons (an"Unauthorized Third Party"),without express written consent from The Children's Trust,which may be withheld in its sole and absolute discretion. If any person or authority makes a demand on Provider purporting to legally compel it to divulge any Personal Information, Provider shall (i) immediately notify The Children's Trust of the demand before such disclosure so that The Children's Trust may first assess whether to challenge the demand prior to Provider's divulging of such Personal Information; (ii) be responsible to The Children's Trust for the actions and omissions of such Unauthorized Third Party concerning the treatment of such Personal Information as if they were Provider's own actions and omissions; and (iii) require the Unauthorized Third Party that has access to Personal Information to execute a written Contract agreeing to comply with the terms and conditions of this Contract relating to the treatment of Personal Information. Provider shall not divulge such Personal Information until The Children's Trust either has concluded not to challenge the demand,or has exhausted its challenge,including appeals,if any. b. Personal information security Provider shall protect and secure data in electronic form containing such Highly-Sensitive Personal Information or Personal Information. At a minimum,Provider's safeguards for the protection of Personal Information shall include: 1. encrypting,securing,or modifying such Personal Information by any method or technology that removes elements that personally identify an individual or that otherwise renders the information unusable. 2. limiting access of Personal Information to Authorized Employees and Authorized Persons; 3. securing business facilities,data centers,paper files,servers, back-up systems and computing equipment,including,but not limited to,all mobile devices and other equipment with information storage capability; 4. implementing network,device application,database and platform security; 5. securing information transmission,storage and disposal;implementing authentication and access controls within media,applications,operating systems and equipment; 6. encrypting Highly-Sensitive Personal Information stored on any mobile media; 7. encrypting Highly-Sensitive Personal Information transmitted over public or wireless networks; 8. implementing appropriate personnel security and integrity procedures and practices, including,but not limited to,conducting backgrounds checks consistent with applicable law,as required by The Children's Trust from time to time; 9. providing appropriate privacy and information security training to Provider's employees, as required by The Children's Trust from time to time;and 10. purchasing and maintaining cyber insurance coverage,if The Children's Trust deems necessary in its sole and absolute discretion. a. Provider shall dispose,or arrange for the disposal,of customer records containing Personal Information within its custody or control when the records are no longer to be retained.Such disposal shall involve shredding,erasing,or otherwise modifying Personal Information in its control or possession to make it unreadable or undecipherable through any means. b. During the term of each Authorized Employee's employment by Provider,Provider shall at all times cause such Authorized Employees to abide strictly by Provider's obligations under this Contract. Provider further agrees that it shall maintain a disciplinary process to address any unauthorized access,use or disclosure of Personal Information by any of Provider's officers,directors,partners,principals, employees,agents or contractors.Upon The Children's Trust's request,Provider shall promptly identify for The Children's Trust in writing all Authorized Employees as of the date of such request. c. Upon The Children's Trust's written request, Provider shall provide The Children's Trust with a network diagram that outlines Provider's information technology network infrastructure and all equipment used in relation to fulfilling its obligations under this Contract,including,without limitation: (i) connectivity to The Children's Trust and all third parties who may access Provider's network to the extent the network contains Personal Information; (ii) all network connections including remote access s and wireless connectivity; (iii) all access control devices (such as (solely by way of example),firewall,packet filters,intrusion detection and access-list routers); (iv) all back-up or redundant servers;and (v) permitted access through each network connection. c. Security breach procedures 1. Provider shall: a. provide The Children's Trust with the name and contact information for an employee of Provider who shall serve as The Children's Trust's primary security contact and shall be available to assist The Children's Trust twenty-four(24) hours per day,seven (7) days per week as a contact in resolving issues associated with a Security Breach; b. notify The Children's Trust of a Security Breach immediately,but no later than forty- eight (48) hours after Provider becomes aware of it;and c. notify The Children's Trust of any Security Breaches by telephone at the following number: (305)571-5700/e-mailing The Children's Trust with a read receipt at datasecurity@thechildrenstrust.or0.and with a copy by e-mail to Provider's contract manager at The Children's Trust.The notice shall include,at a minimum: (1) the date, estimated date,or estimated date range of the Breach of security;and (2) a description of the Personal Information that was accessed or reasonably believed to have been accessed as a part of the Breach of security. 2. Immediately following Provider's notification to The Children's Trust of a Security Breach, the parties shall coordinate with each other to investigate the Security Breach. Provider shall fully cooperate with The Children's Trust in The Children's Trust handling of the matter, including,without limitation: (i) assisting with any investigation; (ii) providing The Children's Trust with physical access to the facilities and operations affected; (iii) facilitating interviews with Provider's employees and others involved in the matter;and (iv) making available all relevant records,logs,files,data reporting and other materials required to comply with applicable law,regulation,industry standards or as otherwise required by The Children's Trust,in its sole and absolute discretion. 3. Provider shall take steps to immediately remedy any Security Breach and prevent any further Security Breach at Provider's expense in accordance with applicable privacy rights,laws,regulations and standards,or as otherwise required by The Children's Trust in its sole and absolute discretion. Provider shall reimburse The Children's Trust for all costs incurred in providing individuals affected by a Security Breach with notice of the breach and complimentary access for credit monitoring services. 4. Provider agrees that it shall not inform any third party of any Security Breach without first obtaining The Children's Trust's prior written consent,other than to inform a complainant that the matter has been forwarded to The Children's Trust's legal counsel.Further, Provider agrees that The Children's Trust shall have the sole right to determine: (i) whether notice of the Security Breach is to be provided to any individuals,regulators,law enforcement agencies,consumer reporting agencies or others as required by law or regulation,or otherwise in The Children's Trust's discretion;and (ii) the contents of such notice,whether any type of remediation may be offered to affected persons,and the nature and extent of any such remediation. 13. Withholding of Payment At the sole discretion of The Children's Trust,payment may be withheld for non-compliance of contractual terms. The Children's Trust will provide payment upon satisfactory compliance with the contractual terms as solely determined by The Children's Trust. Q. MODIFICATIONS Any alterations,variations,modifications,extensions or waivers of provisions of this Contract including but not limited to amount payable and effective term shall only be valid when they have been reduced to writing,duly approved and signed by both Parties. R. GOVERNING LAW & VENUE This Contract shall be interpreted and construed in accordance with and governed by the laws of the State of Florida without regard to its conflicts of law provisions. Any controversies or legal problems arising out of the terms of this Contract and any action involving the enforcement or interpretation of any rights hereunder shall be submitted to the jurisdiction of the state courts of the Eleventh Judicial Circuit,in and for,Miami- Dade County,Florida. S. STAFF AND VOLUNTEER BACKGROUND CHECK REQUIREMENTS All employees,volunteers and subcontracted personnel who work in direct contact with children or who may come into direct contact with children at the site in question must complete a Level 2 background screening and comply with the requirements thereto prior to commencing work pursuant to this Contract. This requirement applies to all volunteers who provide more than 10 hours of service,in any given calendar year,to children,youth and their families.Occasional or transient repair or maintenance persons,vendor representatives,contractors or subcontractors who have not completed a Level 2 background screening and appear on the site should be escorted to their work areas and supervised the entire time they are present to conduct their work. All providers are required to review annually,at minimum,The Dru Sjodin National Sex Offender Public Website. Level 2 Background screenings must be completed through the Florida Department of Law Enforcement (FDLE) VECHS (Volunteer&Employee Criminal History System) Program.Satisfactory background screening documentation will be accepted from those agencies that already conduct business with either the Department of Children and Families (DCF) or the Department of Juvenile Justice (DJJ) or the Miami Dade County Public School System (MDCPS).A clearance letter from the MDCPS Office of Employment Standards indicating the person has successfully completed a Level 2 screening will be accepted. In addition: • The Provider shall complete Attachment E-1:Affidavit for Level 2 Background Screenings,the Affidavit shall cover employees,volunteers,and subcontractors performing services under this Contract who are required to complete a Level 2 background screening as defined in this section. • The Provider shall complete Attachment E-2:Child Care Affidavit of Good Moral Character, Attachment E-3:Child Abuse &Neglect Reporting Requirements and Attachment E-4:Background Screening &Personnel File Requirements. • Provider shall maintain AttachmentE-1:Affidavit for Level 2 Background Screenings,Attachment E-2: Child Care Affidavit of Good Moral Character,Attachment E-3:Child Abuse &Neglect Reporting Requirements and Attachment E-4:Background Screening &Personnel File Requirements in Provider's personnel,volunteers,and subcontractors' files. • Provider shall re-screen each employee,volunteer and subcontractor every five years. T. CHILDREN WITH DISABILITIES AND THEIR FAMILIES Provider understands that The Children's Trust expects Provider to meet the federal standards under the Americans with Disabilities Act. By policy of The Children's Trust,providers must also implement reasonable programmatic accommodations to include children with disabilities and their families,whenever possible. Notwithstanding anything to the contrary, Provider shall not be required to make any alteration to any public school building or other building or structure which is not owned by Provider. U. REGULATORY COMPLIANCE 1. Non-discrimination and Civil Rights Provider shall not discriminate against an employee,volunteer,or client of Provider based on the individual's protected class status,which includes race,color,religion,ancestry,national origin,sex, pregnancy,age,disability,marital status,familial status,gender identity,gender expression,sexual orientation,source of income,or actual or perceived status as a victim of domestic violence,dating violence or stalking,except that programs may target services for specific target groups as may be defined in the competitive solicitation.Additionally, Provider shall demonstrate that it has standards, policies,and practices necessary to render services in a manner that respects the worth of the individual and protects and preserves an individual's dignity without regard to the individual's protected class status. Provider agrees to abide by Chapter 1 1 A of the Code of Miami-Dade County ("County Code"),as amended,which prohibits discrimination in employment,housing and public accommodations;Title VII of the Civil Rights Act of 1968,as amended,which prohibits discrimination in employment and public accommodation;the Age Discrimination Act of 1975,42 U.S.C.Section 6101 as amended,which prohibits discrimination in employment because of age;Section 504 of the Rehabilitation Act of 1973, 29 U.S.C.§ 794,as amended,which prohibits discrimination on the basis of disability;and the Americans with Disabilities Act,42 U.S.C.§12101 et seq.,which,among other things,prohibits discrimination in employment and public accommodations and by local governments on the basis of disability. It is expressly understood that upon receipt of evidence of discrimination under any of these laws,The Children's Trust shall have the right to terminate all or any portion of this Contract. If Provider or any owner,subsidiary,or other firm affiliated with or related to Provider,is found by the responsible enforcement agency or the courts to be in violation of these laws,said violation will be a material breach of this Contract and The Children's Trust will conduct no further business with Provider. 2. Public Entities Crime Act Provider will not violate the Public Entities Crimes Act Section 287.133,Florida Statutes,which essentially provides that a person or affiliate who is a Provider,consultant or other provider and who has been placed on the convicted vendor list following a conviction for a Public Entity Crime may not submit a bid on a Contract to provide any goods or services to The Children's Trust,may not submit a bid on a Contract with The Children's Trust for the construction or repair of a public building or public work,may not submit bids on leases of real property to The Children's Trust,may not be awarded or perform work as a Provider supplier,sub Provider,or consultant under a Contract with The Children's Trust,and may not transact any business with The Children's Trust in excess of the threshold amount provided in Section 287.017, Florida Statutes,for category two purchases for a period of thirty-six (36) months from the date of being placed on the convicted vendor list. Violation of this section shall result in cancellation of this Contract and recovery of all monies paid hereto,and may result in debarment from The Children's Trust competitive procurement activities. 3. Conflict of Interest Provider represents that the execution of this Contract does not violate Miami Dade County's Conflict of Interest and Code of Ethics Ordinance,and Florida Statutes §112 as amended,which are incorporated herein by reference as if fully set forth herein. Provider agrees to abide by and be governed by these conflict of interest provisions throughout the course of this Contract and in connection with its obligations hereunder. (Refer to http://www.miamidadeethics.com/Publications/code_of_ethics2010.pdf for the Code of Ethics Ordinance). 4. Compliance with Sarbanes-Oxley Act of 2002 Provider shall comply with the following applicable provisions of the Sarbanes-Oxley Act of 2002, including: Provider agrees not to alter,cover up,falsify,or destroy any document that may be relevant to an official investigation. Provider agrees not to punish whistleblowers or retaliate against any employee who reports suspected cases of fraud or abuse. 5. Licensing Provider (and subcontractor,as applicable,) shall obtain and maintain in full force and effect during the term of this Contract any and all licenses,certifications,approvals,insurances,permits and accreditations,required by the State of Florida,Miami-Dade County,relevant municipalities, The Children's Trust or the federal government. Provider must be qualified and registered to do business in the State of Florida both prior to and during the Contract term with The Children's Trust. 6. Incident Reporting An incident is defined as any actual or alleged event or situation that creates a significant risk of substantial or serious harm to the physical or mental health,safety or well-being of a child participating in the program.Reportable incidents include,but are not limited to,allegations of abuse,neglect or exploitation of a child,injury of a participant,missing child or abandoned child,loss of property use for the program,or destruction of property used in the program. Provider shall immediately report knowledge or reasonable suspicion of abuse,neglect,or abandonment of a child,aged person,or disabled adult to the Florida Abuse Hotline on the statewide toll-free telephone number (1-800-96-ABUSE).As required by Chapters 39 and 415,Florida Statutes,this is binding upon both Provider and its employees. Provider shall notify the contract manager of any incident as defined within three (3) days after Provider is informed of such incident.Provider shall provide written notification of the incident together with a copy of the incident report.The report must contain the following: (1) Name of reporter (person giving the notice) (2) Name and address of victim and guardian (3) Phone number where the reporter can be contacted (4) Date,time,and location of incident (5) Complete description of incident and injuries,if any Police report and actions taken shall be submitted to The Children's Trust within fifteen (15) days of the incident. Provider shall provide written notification to The Children's Trust,within seven (7) days of any legal action related to the incident. 7. Sexual Harassment Provider shall complete an incident report in the event a program participant,client or employee makes an allegation of sexual harassment,sexual misconduct or sexual assault by a Provider employee,volunteer or anyone arising out of the performance of this Contract and Provider has knowledge thereof. Provider shall provide written notification to The Children's Trust within three (3) business days after Provider is informed of such an allegation. Provider shall provide written notification to The Children's Trust,within seven (7) business days,if any legal action which is filed as a result of such an alleged incident. 8. Proof of Policies Provider and subcontractor,as applicable,shall keep on file copies of its policies including but not limited to confidentiality,incident reporting,sexual harassment,non-discrimination,equal opportunity and/or affirmative action,Americans with Disabilities Act,and drug-free workplace. V. CONSENT Provider must obtain parental/legal guardian consent for all minor participants to participate and/or for adult participants in the program for services;and to share information with The Children's Trust for monitoring and evaluation purposes. Provider will ask participants to sign a voluntary Consent to Photograph form.The form is available in English, Spanish,and Creole and can be downloaded from www.thechildrenstrust.org.The signed consent form for photography will be maintained at the program site,with a copy filed in the participant's record.The consent shall be part of the participants' registration form,and signed by parent/guardian before services commence or assessments are administered.Any refusal of consent must be properly documented and signed by the parent or legal guardian on the consent form. W. PROGRAMMATIC DATA REPORTING Demographic and service information on program participants will be provided to The Children's Trust as part of The Children's Trust's research mission. Provider agrees to comply and participate in any data collection reporting,including participant data as required by The Children's Trust and described in Attachment C to this Contract, Programmatic Data and Reporting Requirements,subject to confidentiality requirements. In addition,Provider agrees to furnish The Children's Trust with complete and accurate reports in the timeframe and format to be reasonably specified by The Children's Trust,and as described in Attachment C. Provider must participate and provide agency (agency profile) and site(s) information to the Jewish Community Services of South Florida,Inc.211 Helpline,The Children's Trust's 24 hour helpline,as applicable and as defined in Attachment C:Programmatic Data Reporting Requirements. X. PUBLICITY Provider agrees that activities,services and events funded by this Contract shall recognize The Children's Trust as a funding source. Provider shall ensure that all publicity,public relations,advertisements and signs within its control recognize The Children's Trust for the support of all contracted activities. The use of the official Children's Trust logo is permissible. Provider shall use its best efforts to ensure that all media representatives,when inquiring with Provider about the activities funded by this Contract,are informed that The Children's Trust is a funding source. Provider shall,if it possesses the appropriate technology,provide a link between the website and The Children's Trust's website. Y. PUBLICATIONS Provider agrees to supply The Children's Trust,without charge,up to three copies of any publication developed in connection with implementation of programs addressed by this Contract. Such publications will state that the program is supported by The Children's Trust. Provider agrees that The Children's Trust will have use of copyrighted materials developed under this Contract to the extent provided in,and subject to, the provisions of Paragraphs G and I above. To the extent permitted by the applicable journal or other publication source,Provider shall include The Children's Trust logo and the following paragraph in all materials featuring programs funded by The Children's Trust,including but not limited to newsletters,press releases,brochures,fliers,homepage of websites or any other materials for dissemination to the media or general public: English: Provider Program Name is funded by The Children's Trust. The Children's Trust is a dedicated source of revenue established by voter referendum to improve the lives of children and families in Miami-Dade County. Espanol: Provider Program Name esta financiado por El Fideicomiso de los Ninos (The Children's Trust).El Fideicomiso de los Ninos es una fuente de financiacion,establecida por referendum para mejorar las vidas de ninos y familial en el Condado de Miami-Dade. Kreyol: Provider Program Name Se Children's Trust ki finanse (pwogram sa-a). Children's Trust se yon sous finansman elekte Miyami-Dade to kreye nan yon referandom. Finansman sa a dedye you pwogram k'ap amelyore lavi ti moun ak fanmi yo. Note: In cases where funding by The Children's Trust represents only a percentage of Provider's overall funding,the above language can be altered to read"The (organization) is funded in part by The Children's Trust..." Z. HEADINGS, USE OF SINGULAR AND GENDER Paragraph headings are for convenience only and are not intended to expand or restrict the scope or substance of the provisions of this Contract. Wherever used herein,the singular shall include the plural and plural shall include the singular,and pronouns shall be read as masculine,feminine or neuter as the context requires. -THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK- AA. TOTALITY OF CONTRACT/SEVERABILITY OF PROVISIONS This Contract with its attachments as referenced below contains all the terms and conditions agreed upon by the parties: Attachment A: Scope of Services Attachment B: Other Fiscal Requirements,Budget,and Method of Payment Attachment C: Programmatic Data and Reporting Requirements Attachment D: Program Specific Audit Requirements Attachment E-1: Affidavit for Level 2 Background Screenings,if applicable Attachment E-2: Child Care Affidavit of Good Moral Character,if applicable Attachment E-3: Child Abuse &Neglect Reporting Requirements,if applicable Attachment E-4: Background Screening &Personnel File Requirements,if applicable Attachment F: Performance Improvement Plan,if applicable Attachment G: Data Security Definitions No other Contract,oral or otherwise,regarding the subject matter of this Contract shall be deemed to exist or bind the Parties. If any provision of this Contract is held invalid or void,the remainder of this Contract shall not be affected thereby if such remainder would then continue to conform to the terms and requirements of applicable law. The Children's Trust City of Mia Beach MIAMI-DADE COUNTY,FLORIDA By: By: (sign.; re of Authori ed Representative) (signature) James R. Haj President and CEO Date: al 31 /17 Date: Provider Federal ID# 59-6000372 Provider Vendor ID# CITYO109 This Contract is not valid until signed by both parties. APPROVED AS TO FORM & LANGUAGE &FOR EXECUT AIN a/ d 4M- / City 'ttorney Date AA. TOTALITY OF CONTRACT/SEVERABILITY OF PROVISIONS This Contract with its attachments as referenced below contains all the terms and conditions agreed upon by the parties: Attachment A: Scope of Services Attachment B: Other Fiscal Requirements,Budget,and Method of Payment Attachment C: Programmatic Data and Reporting Requirements Attachment D: Program Specific Audit Requirements Attachment E-1: Affidavit for Level 2 Background Screenings,if applicable Attachment E-2: Child Care Affidavit of Good Moral Character,if applicable Attachment E-3: Child Abuse &Neglect Reporting Requirements,if applicable Attachment E-4: Background Screening &Personnel File Requirements,if applicable Attachment F: Performance Improvement Plan,if applicable Attachment G: Data Security Definitions No other Contract,oral or otherwise,regarding the subject matter of this Contract shall be deemed to exist or bind the Parties. If any provision of this Contract is held invalid or void,the remainder of this Contract shall not be affected thereby if such remainder would then continue to conform to the terms and requirements of applicable law. The Children's Trust City of Miami Beach MIAMI-DADE COUNTY,FLORIDA 6:12' By: # By: i , (signature of Authorized Representative) (signature) Judy Hoanshelt for J. Morales James R. Haj Grants Management Division Director President and CEO Date: 10/11/2017 Date: 10/12/2017 Provider Federal ID# 59-6000372 Provider Vendor ID# CITYO109 This Contract is not valid until signed by both parties. Attachment A-Scope of Services AFTER-SCHOOL PROGRAMS AND SUMMER CAMP 1. PROGRAM DESCRIPTION The City of Miami Beach's Out of School Program provides After School services to 255 children ages 5-12 who reside primarily in Miami Beach.The City of Miami Beach's Summer Camp program serves 330 children ages 5-12 who reside primarily in Miami Beach.The program offers activities for children that include physical fitness,literacy,social skills and nutrition education,as well as home learning.Reasonable accommodations are made to serve children with disabilities.The program works with The Advocacy Network on Disabilities and Project Rise to develop and implement appropriate accommodations for children with disabilities and behavior management issues. Program Timeframe: School-Year,Summer 2. PARTICIPANTS Service Number of Slots Children with Disabilities Slots (percent of actual slots) School-Year(Afterschool Day) 255 10% Summer(Summer Camp) 330 10% School-Year(Full Day) 180 10% 3. ACTIVITIES Activity Name and Description Responsible Staff and Site/Group Variance I-Literacy (School-Year) Responsible Staff:Recreation Leader(,Recreation Leader Participants receive literacy programming to improve oral reading fluency for participants in 1st through 3rd II,Recreation Program grade,and on reading comprehension for grades 4 and up.Literacy programs utilize a differentiated Manager,Recreation Program instruction approach using evidence based programming or strategies to deliver literacy activities ata Supervisor minimum of three days per week for a total of 2.5 hours weekly. Accommodations for Children with Disabilities:one-tonne setting.read instructions aloud,small group setting, allow more time for completing a task,and guided reading. Frequency:5 time(s)per week Intensity:30 minutes Duration: 1 All school year EBP (or strategies):After School KidzLit Activity Name and Description Responsible Staff and Site/Group Variance I-Physical Activity and Fitness (School-Year) Responsible Staff:Recreation Leader',Recreation Leader Participants receive structured physical fitness programming to promote fitness,fun,teamwork,cooperative II,Recreation Program Supervisor play,positive social and interpersonal skills.Participants are actively moving for at least 30 minutes daily during the school year.Physical activities and fitness can focus on,but is not limited to jump rope,parachute play,jogging games,fitness circuits,aerobics and team sports. Daily Physical Fitness Education:The SPARK Program targets out-of-school physical activity programs,making it a program that can be easily implemented in a limited amount of time.Activities are based on games children are familiar with,like jump rope or parachute play,but are more inclusive and active.Accommodations for Children with Disabilities:Physical arrangement of the room and/or equipment,adaptation of instructional an/or play materials to facilitate participation and/or different instructional arrangements(large groups,small groups,cooperative learning groups,peer partners,and one-to-one instruction). Frequency:5 time(s)per week Intensity:30 minutes Duration: 1 All school year EBP (or strategies):Sports,Play,and Active Recreation for Kids(SPARK) I-Academic Support (School-Year) Responsible Staff:Recreation Leader',Recreation Program Youth will receive academic supports activities that help support their learning in school and out of school. Manager,Recreation Program Supports should be flexibly designed to meet the needs of participants with and without current academic Supervisor and/or attendance challenges.Strategies can include but are not limited to:homework assistance,tutoring, coaching on school engagement,counseling youth on course selection and career pathways Homework Assistance:Children have thirty minutes(or more if needed)to work on homework,and receive assistance on any subjects or problems from Teachers and coaches.Reasonable accommodations are made for children with disabilities. Frequency:4 time(s)per week Intensity:30 minutes Duration: 1 All school year EBP (or strategies):N/A I-Social Skills/Life Skills Development (School-Year) Responsible Staff:Recreation Leader I Social Skills/Life Skills Development activities focus on improving core social and emotional skill sets youth need to successfully transition to adulthood.The core skills include but are not limited to: communication/interpersonal relationship,problem-solving/responsible decision-making,leadership,self- awareness and self-management.Programs are expected to support social skills/life skills development through positive youth development practices including:focusing on positive relationships between staff and participants,use of positive behavior management and providing an inclusive environment for all participants. The program uses evidence based curriculum PeaceWorks,as well as integrating Life-Skills lessons into Nutrition and STEM activities.Reasonable accommodations are made from children with disabilities. Frequency: 1 time(s)per week Intensity:30 minutes Duration: 1 All school year EBP (or strategies):PeaceWorks(Peace Education Foundation),Positive Action Activity Name and Description Responsible Staff and Site/Group Variance I-Family Engagement(School-Year) Responsible Staff:Recreation Leader I,Recreation Leader Youth will receive academic supports acfivifies that help support their learning in school and outof school. II,Recreation Program Supervisor Supports should be flexibly designed to meet the needs of participants with and without current academic It will take place the Saturday and/or attendance challenges.Strategies can include but are not limited to:homework assistance,tutoring, before the start of the program. coaching on school engagement,counseling youth on course selection and career pathways The Meet and Greet event brings in parents before the start of the program to meet their children's coaches and familiarize them to the building and the program's activities.Coaches and supervisors are in attendance to answer any questions parents might have about the program.Parents will then participate in a variety of activities and games led by our staff. Frequency: 1 time(s)per year Intensity: 120 minutes Duration: 1 All school year EBP (or strategies):N/A I-Field Trips (School-Year) Responsible Staff:Recreation Leader(,Recreation Leader Field trips increase engagementin the program and give participants the opportunity to experience new ((,Recreation Program Supervisor educational,cultural,and environmental experiences.The selected field trip sites and experiences are aligned to the curricula,activities,and outcomes of the program and may include museums,galleries,and parks. Educational field trips that encompass STEM,Nutrition Education,Literacy Education and Physical Fitness are planned throughout the year.Some of these trips include,but are notlimited to Phillip and Patricia Frost Museum of Science,Robek's,Jungle Island,Miami Children's Museum,Alligator Farm,The Little Farm and The Biscayne Nature Center's Seagrass Adventure.Reasonable accommodations for children with disabilities are made. Frequency:5 time(s)per year Intensity:240 minutes Duration: I All school year EBP (or strategies):N/A I-Nutrition Education (School-Year) Responsible Staff:Recreafion Leader(,Recreation Leader II Participants will be taught the importance of proper nutrition and a balanced diet.Nutrition education may included but is not limited to cooking classes,gardening projects,cultural exploration activities,meal preparation,food shopping,etc. The Cooking Club meets weekly and educates children on kitchen safety,nutrition education and meal prep. Reasonable accommodations are made for children with disabilities.Participants are actively encouraged to share recipes and lessons with their families.During the lessons,youth are engaged in lesson through hands on activities using the Common Threads curriculum.Related trips are to Robek's for Nutrition Education.FLIPANY will also come once during the year as a special eventin order to promote nutrition education and further children's knowledge. Frequency: 1 time(s)per week Intensity:30 minutes Duration: 1 All school year EBP (or strategies):N/A Activity Name and Description Responsible Staff and Site/Group Variance I-Literacy(summer) (Summer) Responsible Staff:Recreation Leader',Recreation Leader Participants receive literacy programming to improve oral reading fluency for participants in 1st through 3rd '',Recreation Program grade,and on reading comprehension for grades 4 and up.Literacy programs utilize a differentiated Manager,Recreation Program instruction approach using evidence based programming or strategies to deliver literacy activities ata Supervisor minimum of I hour daily,for 5 days a week. Accommodations for Children with Disabilities:one-to-one setting,read instructions aloud,small group setting, allow more time for completing a task,and guided reading. Frequency:5 time(s)per week Intensity:60 minutes Duration: I All summer EBP (or strategies):After School KidzLit I-Physical Activity and Fitness (Summer) (Summer) Responsible Staff:Recreation Leader',Recreation Leader Participants receive structured physical fitness programming to promote fitness,fun,teamwork,cooperative '',Recreation Program Supervisor play,positive social and interpersonal skills.Participants are actively moving for atleast 1 hour daily during the summer.Physical activities and fitness can focus on,but is not limited to jump rope,parachute play,jogging games,fitness circuits,aerobics and team sports. Daily Physical Fitness Education:The SPARK Program targets out-of-school physical activity programs,making it a program that can be easily implemented in a limited amount of time.Activities are based on games children are familiar with,like jump rope or parachute play,but are more inclusive and active.Accommodations for Children with Disabilities:Physical arrangement of the room and/or equipment,adaptation of instructional an/or play materials to facilitate participation and/or different instructional arrangements(large groups,small groups,cooperative learning groups,peer partners,and one-to-one instruction). Frequency:5 time(s)per week Intensity:60 minutes Duration: 1 All summer EBP (or strategies):Sports,Play,and Active Recreation for Kids(SPARK) I-Social Skills/Life Skills Development(Summer) (Summer) Responsible Staff:Recreation Leader I Social Skills/Life Skills Development activities focus on improving core social and emotional skill sets youth need to successfully transition to adulthood.The core skills include but are not limited to: communication/interpersonal relationship,problem-solving/responsible decision-making,leadership,self- awareness and self-management. The program uses evidence based curriculum PeaceWorks,as well as integrating Life-Skills lessons into Nutrition and STEM activities.Reasonable accommodations are made from children with disabilities. Frequency: 1 time(s)per week Intensity:60 minutes Duration: I All summer EBP (or strategies):PeaceWorks(Peace Education Foundation),Positive Action Activity Name and Description Responsible Staff and Site/Group Variance I-Family Engagement-Summer (Summer) Responsible Staff:Recreation Leader(,Recreation Leader Youth will receive academic supports activities that help support their learning in school and out of school. II,Recreatioin Program Supervisor Supports should be flexibly designed to meet the needs of participants with and without current academic and/or attendance challenges.Strategies can include but are not limited to:homework assistance,tutoring, coaching on school engagement,counseling youth on course selection and career pathways The Meet and Greet event brings in parents before the start of the program to meet their children's coaches and familiarize them to the building and the activities.Coaches and supervisors are in attendance to answer any questions parents might have about the program.Parents then participate in a variety of activities and games led by the program staff. Frequency: 1 time(s)per year Intensity: 120 minutes Duration: 1 All summer EBP (or strategies):N/A I-Family Engagement-Summer (Summer) Responsible Staff:Recreation Leader(,Recreation Leader Youth will receive academic supports activities that help support their learning in school and out of school. ((,Recreation Program Supervisor Supports should be flexibly designed to meet the needs of participants with and without current academic and/or attendance challenges.Strategies can include but are not limited to:homework assistance,tutoring, coaching on school engagement,counseling youth on course selection and career pathways The Playground Revue event involves participants in several roles,including taking part in performances,as well as in supporting activities.Parents are in attendance to watch their children perform in a variety of dances and skits revolving around a theme of cultural relevance. Frequency:2 time(s)per year Intensity: 180 minutes Duration: 1 All summer EBP (or strategies):N/A I-Field Trips (Summer) Responsible Staff:Recreation Leader(,Recreation Leader Field trips increase engagementin the program and give participants the opportunity to experience new ((,Recreation Program Supervisor educational,cultural,and environmental experiences.The selected field trip sites and experiences are aligned to the curricula,activities,and outcomes of the program and may include museums,galleries,and parks. Frequency:2 time(s)per year Intensity:420 minutes Duration: 1 All summer EBP (or strategies):N/A I-Supervised Free Choice (Summer) Responsible Staff:Recreation Leader I During free choice time,participants have the ability to select from a variety of developmentally-appropriate activities such as games,reading,active play,arts and crafts,etc.These activities can take place individually or in small or large groups.The Children's Trust discourages passive activities such as playing video games or watching television and movies.Activities are supervised bystaff and based solely upon the participants request and interest to promote positive social skills. Frequency:5 time(s)per week Intensity:60 minutes Duration: 1 All summer EBP (or strategies):N/A Activity Name and Description Responsible Staff and Site/Group Variance I-STEM Programming (School-Year) Responsible Staff:Recreation Leader(,Recreation Program STEM Programming activities focus on increasing youth's interest in STEM fields as well as better preparing youth Supervisor for academic success.Program activities should focusing on actively engaging youth in exploring STEM topics and careers and a focus on experiential learning through inquiry-based and rigorous STEM content that is linked to school curriculum standards.Additionally,activities should use relevant real-world applications of STEM content and include those STEM backgrounds as part of the programming All youth participate in weekly after-school has a science club for its participants.The children in each group partake in a different science activity every week for 1 hour.They also go to the Kennedy Space Center on a day trip towards the end of the after-school year. Frequency: 1 time(s)per week Intensity:60 minutes Duration: 1 All school year EBP (or strategies):N/A t-STEM Programming (Summer) (Summer) Responsible Staff:Recreation Leader(,Recreation Program STEM Programming activities focus on increasing youth's interest in STEM fields as well as better preparing youth Supervisor for academic success.Program activities should focusing on actively engaging youth in exploring STEM topics and careers and a focus on experiential learning through inquiry-based and rigorous STEM content that is linked to school curriculum standards.Additionally,activities should use relevant real-world applications of STEM content and include those STEM backgrounds as part of the programming Youth learn about matter,energy,inertia,space,genetics,biology,chemistry and more in a fun and creative environment over course of Summer. Frequency: 1 time(s)per week Intensity:60 minutes Duration: 1 All summer EBP (or strategies):N/A Mad Scientist curricula. 4. PARTICIPANT OUTCOMES Required Outcomes Data Timing Meaningful Associated Activity Source/Measurement Improvement Tool 65%of children will make PACER Multi-Stage Shuttle Pre-test,Mid-test,Post-test Based on an increase in After School Day meaningful improvement on Run SY four laps completed from physical fitness performance the pre-test to the post-test. based on their level at pre- test(SY) Required Outcomes Data Timing Meaningful Associated Activity Source/Measurement Improvement Tool 80%of participants through 1 Minute Oral Reading Pre-test,Mid-test,Post-test For the ORF,meaningful After School Day 3rd grade will make Fluency(ORF)SY improvement is defined as meaningful improvement on one of the following based oral reading fluency based on pre-test level of oral on their level at pre-test reading fluency:- Participants at the "frustrational"level improve to"instructional" or"mastery"level.- Participants at the "instructional"level improve to"mastery"level. -Participants at the "mastery"level remain at the"mastery"level. 80%of participants in grades iSTEEP Maze Assessment SY Pre-test,Mid-test,Post-test Defined as one of the After School Day 4 and above who make following based on pre- meaningful improvement in test level of reading Reading Comprehension comprehension:- based on their level at pre- Participants at the test "frustrational"level improve to"instructional" or"mastery"level.- Participants at the "instructional"level improve to"mastery"level. -Participants at the "mastery"level remain at the"mastery"level. 65%of children will make PACER Multi-Stage Shuttle Pre-test,Post-test Based on an increase in Summer Camp meaningful improvement on Run SM two laps completed from physical fitness performance the pre-test to the post-test. based on their level at pre- test(SM) 80%of participants through 1 Minute Oral Reading Pre-test,Post-test For the ORF,meaningful Summer Camp 3rd grade will make Fluency(ORF)SM improvement is defined as meaningful improvement on one of the following based oral reading fluency based on pre-test level of oral on their level at pre-test reading fluency:- Participants at the "frustrational"level improve to"instructional" or"mastery"level.- Participants at the "instructional"level improve to"mastery"level. -Participants at the "mastery"level remain at the"mastery"level. Required Outcomes Data Timing Meaningful Associated Activity Source/Measurement Improvement Tool 80% of participants in grades iSTEEP Maze Assessment SM Pre-test,Post-test Defined as one of the Summer Camp 4 and above who make following based on pre- meaningful improvement in test level of reading Reading Comprehension comprehension:- based on their level at pre- Participants at the test "frustrational"level improve to"instructional" or"mastery"level.- Participants at the "instructional"level improve to"mastery"level. -Participants at the "mastery"level remain at the"mastery"level. 75% of participants in Child Trends SEL:Staff Pre-test,Mid-test,Post-test Based on an increase of After School Day Kindergarten through 2nd Survey(K-2)SY .41 points(Minimum grade who make meaningful Detectable Effect)from the improvement in social- pre-test to the post-test OR emotional learning based on maintaining a score of their level at pre-test. three(3)or more. 75% of participants in grades Child Trends SEL:Staff& Pre-fest,Mid-test,Post-test Based on an increase of After School Day 3 through 5 who make Child(3-5 grade)SY .41 points(Minimum meaningful improvement in Detectable Effect)from the social-emotional learning pre-test to the post-test OR based on their level at pre- maintaining a score of test. three(3)or more. 75%of participants in grades Communications SEL: Pre-test,Mid-test,Post-test Based on an increase of 2 After School Day 6 through 8 who make Middle School Surveys SY points from the pre-test to meaningful improvement in the post-test OR a score of social-emotional learning 92 on post-test. based on their level at pre- test. re- test. 75%of participants in grades Child Trends SEL:Staff& Pre-test,Post-test Based on an increase of Summer Camp 3 through 5 who make Child(3-5 grade)SM .41 points(Minimum meaningful improvement in Detectable Effect)from the social-emotional learning pre-test to the post-test OR based on their level at pre- maintaining a score of test three(3)or more. 75%of participants in Child Trends SEL:Staff Pre-test,Post-test Based on an increase of Summer Camp Kindergarten through 2nd Survey(K-2)SM .41 points(Minimum grade who make meaningful Detectable Effect)from the improvement in social- pre-test to the post-testOR emotional learning based on maintaining a score of their level at pre-test three(3)or more. 75% of participants in grades Communications SEL: Pre-test,Post-test Based on an increase of 2 Summer Camp 6 through 8 who make Middle School Survey SM points from the pre-test to meaningful improvementin the post-test OR a score of social-emotional learning 92 on post-test. based on their level at pre- test 5. RATIOS and SERVICE LOCATIONS Site Name Site Details Service Details Participant Additional Site Details Details North Shore Park Phone 8:305-861-3616 Full Day Number of Site Source of lunch/snacks: (Full Day) Contact:Melody Perez Service Dates:8/21/2017- Participants:180 Provided by The Children's Contact Phone Number:305- 6/8/2018 Number of Site CWD: Trust Contracted Vendor 501 72nd St.Miami Beach 861-3616 Hours of Operation:07:30 AM 0 Source of other 33141 Contact Email: -06:00 PM Age Range:5-12 lunch/snacks:FLIPANY melodyperezmiamibeachfl. Specific Service Dates: Years Source of meals:Provided goy 9/4/2017,9/21/2017,10/2/201 Grade Range: by The Children's Trust DCF License Status:Site 7,10/27/2017,11/22/2017, Kindergarten-5th Contracted Vendor license 12/26/2017, grade GP/Inclusion Staff:17 DCF License#:C 1 1MD2783 12/27/2017,12/28/2017,12/29 Specialty CWD Staff:0 DCF License Expiration Date: /2017,1/2/2018,1/3/2018,1/4/ Registration Fee:0 8/20/2017 2018,1/5/2018,1/19/2018,3/23 Fee per Child:0 DCF#of slots:440 /2018,3/26/2018,3/27/2018.3/ Fee per Child Frequency: 28/2018,3/29/2018,3/30/2018 One-time fee ,4/20/2018 Number of Service Days:21 Specialty Focus:STEM North Shore Park Phone 8:305-861-3616 Afterschool Day Number of Site Source of lunch/snacks: )Afterschool Day) Contact:Melody Perez Service Dates:8/21/2017- Participants:255 Provided by The Children's Contact Phone Number:305- 6/7/2018 Number of Site CWD: Trust Contracted Vendor 501 72nd St.Miami Beach 861-3616 Hours of Operation:02:00 0 Source of other 33141 Contact Email: PM-06:00 PM Age Range:5-12 lunch/snacks:FLIPANY melodyperez@miamibeachfl. Specific Service Dates:N/A- Years Source of meals:Provided gov After-School Days or Summer Grade Range: by The Children's Trust DCF License Status:Site Camp Kindergarten-5th Contracted Vendor license Number of Service Days:180 grade GP/Inclusion Staff:17 DCF License 8:Cl1MD2783 Specialty Focus:STEM Specialty CWD Staff:0 DCF License Expiration Date: Registration Fee:0 8/20/2017 Fee per Child:600 DCF#of slots:440 Fee per Child Frequency: One-time fee North Shore Park Phone#:305-861-3616 Summer Camp Number of Site Source of lunch/snacks: (Summer Camp) Contact:Melody Perez Service Dates:6/11/2018- Participants:330 Provided by The Children's Contact Phone Number:305- 8/17/2018 Number of Site CWD: Trust Contracted Vendor 501 72nd St.Miami Beach 861-3616 Hours of Operation:07:30 AM 0 Source of other 33141 Contact Email: -06:00 PM Age Range:5-12 lunch/snacks:FLIPANY melodyperez@miamibeachfl. Specific Service Dates:N/A- Years Source of meals:Provided goy After-School Days or Summer Grade Range: by The Children's Trust DCF License Status:Site Camp Kindergarten-5th Contracted Vendor license Number of Service Days:39 grade GP/Inclusion Staff:22 DCF License8:CI1MD2783 Specialty Focus:STEM Specialty CWD Staff:0 DCF License Expiration Date: Registration Fee:0 8/20/2017 Fee per Child:640 DCF#of slots:440 Fee per Child Frequency: One-time fee 6. STAFF QUALIFICATIONS Position Position Details Qualifications, Responsibilities,and Description of staffing pattern Title Position Position Details Qualifications, Responsibilities,and Description of staffing pattern Title Qualifications:Bachelor Degree or equivalent experience in program management. Responsibilities:Provides direction for the program's day to day operations,supervision,direction and guidance for staff,assures implementation of evidence based curriculum or program protocols with fidelity. Staffing Pattern:After-school staff(#):Site Location 1:4 Summer staff(#):Site Location 1:4• Plans,schedules, organizes,and directs programs,activities,special events and projects for all ages and abilities.•Trains subordinate staff on Parks and Recreation policy and procedures and reviews with staff time,attendances,leave and other policies.• Utilizes a computer and computer software to perform data entry,enrollment,and statistical Timeframe:School- reports.•Assists in the supervision and training of subordinate staff.•Oversees the employee evaluation Recreation Year,Summer process,performs evaluations in a timely manner.• Reviews and inputs subordinate staff payroll weekly to ensure Program Number of staff:4 accuracy and consistency with schedules.•Coordinates supervision of field trips throughout the year.• Supervisor Ratio:No Registers,schedules and accepts money from activity participants.•Compiles and ensures all participants' Key Position:Yes registration.• Ensures that transportation of participants to and from activities is provided when required.• Opens and closes facilities while adhering to all facility check lists,policies and procedures.•Schedules meetings and frainings with management and staff,parents,parent groups,private organizations,interest groups and participants.•Maintains inventories of supplies and/or recommends for purchasing equipment and supplies.•Coordinates special events,facility rentals and parties.• Inspects locations on a scheduled basis. Reports findings to management and submits work orders as required.• Prepares advertising materials; disseminates program information to Citywide locations.•Administers basic first aid.• Provides quality customer service.Works directly with the public,resolves concerns and complaints as the frontline supervisor.• Executes the City and Departmental Mission Statements.• Performs related work as required Qualifications:Bachelor Degree or equivalent experience in program management. Responsibilities:Provides direction for the program's day to day operations,supervision,direction and guidance for staff,assures implementation of evidence based curriculum or program protocols with fidelity. Staffing Pattern:After-school staff(#):Site Location 1:4 Summer staff(#):Site Location 1:4•Assists in organizing, promoting,and directing the activities of an assigned recreation center,playground,park,or community center for groups of all ages •Assists in planning,scheduling,organizing,and directing City-wide recreation programs Ti mefra me:School- • Recommends purchasing supplies and equipment•Conducts standard but diversified recreational activities Year,Summer which may include the areas of music,dance,arts and crafts,films,cultural events,nature studies,stage revues, Recreation Number of staff:4 swimming,social recreation,sports,and games • Resolves complaints and inquiries from the public,including Leader II Ratio:No parents • Inventories and maintains equipment and supplies •Assists in planning,supervising,directing,and Key Position:Yes coordinating the work of assigned personnel and in training personnel• Inspects facilities,grounds,equipment, and supplies to recommend necessary repairs or replacement to ensure safe conditions • Plans and initiates pro-notional and publicity projects,including preparing notices and bulletins in order to acquaint the public with activities and to solicit participation • Registers,schedules,and accepts moneys from activity participants • Compiles and maintains necessary records and receipts for use of facilityand expenditures • Enforces safety and program rules and regulations • Advises the public regarding available activities • Issues supplies and equipment to program participants• Adapts recreation programs to meet the needs and interests of those individuals participating •Administers basic first aid •Transports participants to and from activities Performs related work as required. Qualifications:A high school diploma or General Equivalency Diploma(GED).Three years of work experience with children in the specialized area may substitute for the high school diploma or General Equivalency Diploma (GED). Responsibilities:Delivers specialized enrichment activities in a particular subject matter area,bulls not a certified teacher. Timeframe:School- Staffing Pattern:After-school staff(#):Site Location 1:3 Summer staff(#):Site Location 1:3• Assists in planning, Year,Summer organizing,promoting,and leadingdiversified recreational and social activities,in assigned areas,for all age Recreation 9-P 9• Number of staff:3 •Assists inpromotingand conducting the assigned areas of City-wide recreation programs• Conducts Leader I Ratio:Yes groups and supervises assigned standard but diversified recreational activities which may include the areas of music, Key Position:Yes dance,arts and crafts,films,cultural events,nature studies,stage revues,swimming,social recreation,sports, and games• Resolves complaints and inquiries from the public•Inventories and maintains assigned equipment and supplies• Inspects facilities,grounds,equipment,and supplies to recommend necessaryrepairs or replacement• Enforces safety and program rules and regulations •Administers basic first aid • Registers, schedules,and accepts moneys from activity participants •Compiles and maintains necessary records and receipts •Advises the public regarding available activities•Issues supplies and equipment to program participants •Transports participants to and from activities• Performs related work as required Position Position Details Qualifications, Responsibilities,and Description of staffing pattern Title Qualifications:A high school diploma or General Equivalency Diploma(GED).Three years of work experience with children in the specialized area may substitute for the high school diploma or General Equivalency Diploma (GED). Responsibilities:Delivers specialized enrichmentactivities in a particular subject matter area,butis nota certified teacher. Timeframe:School- Staffing Pattern:After-school staff(ft):Site Location 1:1 Summer staff(#):Site Location 1:1 •Assists with meal Year,Summer program and planning.•Assists in planning,organizing,promoting,and leading diversified recreational and Recreation Number of staff: 1 social activities,in assigned areas,for all age groups• Assists in promoting and conducting the assigned areas Leader IRatio:Yes of City-wide recreation programs •Conducts and supervises assigned standard but diversified recreational Key Position:Yes activities which may include the areas of music,dance,arts and crafts,films,cultural events,nature studies,stage revues,swimming,social recreation,sports,and games • Resolves complaints and inquiries from the public• Inventories and maintains assigned equipment and supplies• Inspects facilities,grounds,equipment,and supplies to recommend necessary repairs or replacement• Enforces safety and program rules and regulations • Administers basic first aid • Registers,schedules,and accepts moneys from activity participants •Compiles and maintains necessary records and receipts•Advises the public regarding available activities • Issues supplies and equipment to program participants•Transports participants to and from activities•Performs related work as required Qualifications:A Florida teaching certification. Responsibilities:Ensures delivery of any service requiring a certified teaching staff. Staffing Pattern:After-school staff(#):Site Location 1:1 Summer staff(#):Site Location 1:1 • Certified teacher.• Supervises all City of Miami Beach Parks&Recreation facilities.• Plans,schedules,organizes,and directs programs,activities,special events and projects for all ages and abilities.• Plans and assists in implementing and training staff in literacy curriculum.•Trains subordinate staff on Parks and Recreation policy and procedures and reviews with staff time,attendances,leave and other policies.•Utilizes a computer and Timeframe:School- computer software to perform data entry,enrollment,and statistical reports.•Assists in the supervision and Recreation Year,Summer training of subordinate staff.•Oversees the employee evaluation process,performs evaluations in a timely Program Number of staff: 1 manner.•Reviews and inputs subordinate staff payroll weekly to ensure accuracy and consistency with Manager Ratio:No schedules.•Coordinates supervision of field trips throughout the year.• Registers schedules and accepts Key Position:Yes money from activity participants.•Compiles and ensures all participants'registration.• Ensures that transportation of participants to and from activities is provided when required.•Opens and closes facilities while adhering to all facility check lists,policies and procedures.•Schedules meetings and trainings with management and staff,parents,parent groups,private organizations,interest groups and participants.• Maintains inventories of supplies and/or recommends for purchasing equipment and supplies.•Coordinates special events,facility rentals and parties.•Inspects locations on a scheduled basis.Reports findings to management and submits work orders as required.• Prepares advertising materials:disseminates program information to Citywide locations.•Administers basic first aid.• Provides qualitycustomer service.Works directly with the public,resolves concerns and complaints as the frontline supervisor.• Executes the City and Departmental Mission Statements.•Performs related work as required. Qualifications:A high school diploma or General Equivalency Diploma(GED).Three years of work experience with children in the specialized area may substitute for the high school diploma or General Equivalency Diploma (GED). Responsibilities:Delivers specialized enrichment activities in a particular subject matter area,but is nota Timeframe: teacher. Summer Seasonal Number of staff:3 Inclusionary Staffing Pattern:After-school staff(#):Site Location 1:0 Summer staff(#):Site Location 1:5•Works individually Ratio:Yes with special needs participants to provide them with support and assistance in acclimating to program•Assists Aide Key Position:Yes in planning,organizing,promoting,and leading diversified recreational and social activities,in assigned areas,for all age groups •Conducts diversified recreational activities which may include but are notlimited to: music,dance,arts and crafts,cultural events,swimming,athletics,games,fitness and programs for all ages and abilities.• Provides quality customer service.• Enforces safety and program/facility rules and regulations.• Administers basic first aid •Issues supplies and equipment to program participants.•May be required to transport participants to and from activities.• Performs related work as required Qualifications:A high school diploma or General Equivalency Diploma(GED).Three years of work experience with children in the specialized area maysubstitute for the high school diploma or General Equivalency Diploma (GED). Responsibilities:Delivers specialized enrichment activities in a particular subject matter area,butis nota certified teacher. Timeframe:School- Staffing Pattern:After-school staff(#):Site Location 1:15 Summer staff(#):Site Location 1:19 •Assists in Year,Summer planning,organizing,promoting,and leadingdiversified recreational and social activities,in assigned areas, Recreation P 9• 9 9•P 9- Leader I Number of staff: 19 for all age groups•Assists in promoting and conducting the assigned areas of City-wide recreation programs • Ratio:Yes Conducts and supervises assigned standard but diversified recreational activities which may include the areas Key Position:Yes of music,dance,arts and crafts,films,cultural events,nature studies,stage revues,swimming,social recreation, sports,and games • Resolves complaints and inquiries from the public•Inventories and maintains assigned equipment and supplies•Inspects facilities,grounds,equipment,and supplies to recommend necessary repairs or replacement• Enforces safety and program rules and regulations •Administers basic first aid • Registers, schedules,and accepts moneys from activity participants • Compiles and maintains necessary records and receipts •Advises the public regarding available activities•Issues supplies and equipment to program participants •Transports participants to and from activities • Performs related work as required Position Position Details Qualifications, Responsibilities,and Description of staffing pattern Title Qualifications:Ahigh school diploma or General Equivalency Diploma (GED). Responsibilities:Performs other duties related to program delivery.Maybe responsible for a variety of assignments such as bus driver,cook,and maintenance worker,etc. Staffing Pattern:After-school staff(#):Site Location 1:3 Summer staff(#):Site Location 1:3• Performs near journeyman level work or trades helper work•Supervises workers performing a wide variefyof maintenance or construction duties• Performs skilled manual labor work including the operation of maintenance or construction equipment• Compiles and submits some written records and reports • Obtains materials,supplies Timeframe:School- and equipment used in the work of crew of workers • Maybe responsible for the operation of certain specified Municipal Year,Summer skilled manual labor activities• Performs semi skilled work in a varietyof trades,or the operation of automotive, Service Number of staff:3 mechanical,electrical,and air conditioning equipment• Performs rough carpentry work and/or repairs various Worker Ratio:No types of wooden equipment and structures •Assists in major cement work and performs lesser repairs to concrete Key Position:No structures•Assists in painting and performing building construction work•Assists in major plumbing work and performs lesser plumbing duties• Operates a variety of light duty automotive equipment• Operates a variety of electrical hand or fixed carpentry,painting,or maintenance tools,appliances or equipment•Assists in the major servicing of air conditioning equipment and operates,cleans,and performs lesser servicing of air conditioning equipment•Acts as lead worker in the cleaning,maintenance and minor repair of city facilities • Acts as lead worker in the preparation for events in or at city facilities • Inspects,adjusts,and repairs sprinkler systems and heads • Participates in the construction of parking lots,painting traffic control lines,installing posts and hanging signs •Assists in the major repair of roofs and performs roof repairs • Performs related work as required Timeframe: Qualifications: Number of staff: Responsibilities: Ratio:Yes Key Position: Staffing Pattern: Provider represents that all persons delivering the Services required by this Contract have the knowledge and skills,either by training,experience,education,or a combination thereof,to adequately and competently perform the duties,obligations,and Services set forth in the Scope of Services (Attachment A) and to provide and perform such Services to The Children's Trust's satisfaction. All persons delivering the services described herein must be included in the Position Management module of SAMIS. ATTACHMENT B OTHER FISCAL REQUIREMENTS, BUDGET and METHOD OF PAYMENT Advance payment requests The Children's Trust offers advance payments up to 15% of the total Contract value.The Children's Trust will only approve advance requests that are equivalent to the total amount of the first two (2) months programmatic expenditures and up to 15% of the total Contract value.Determinations of programmatic expenditures will be supported by the immediate prior year's performance or a detailed listing of estimated expenditures.Advance requests shall be limited to governmental entities and not-for-profit corporations,in accordance with subsection 216.181(16)(b),F.S.Advance requests must include the amount requested and a justification for the request.Advance requests must be submitted using the designated form and must be approved in writing by The Children's Trust's Contract Manager and Chief Financial Officer or their designee.Advance payments are made at and within the sole discretion of The Children's Trust. Advance repayment Advance repayment is due within sixty (60) calendar days of receipt of the advance.Provider shall report the amount of the advance repayment in SAMIS using the "advances/adjustments"button on the SAMIS reimbursement screen.If a provider does not use SAMIS,the provider is required to deduct its advance repayment from each invoice,consecutively,until the advance is repaid in full. Budget amendments/revisions Budget amendments/revisions require written approval from the Contract Manager and The Children's Trust's Chief Financial Officer or their designees.Request for budget amendments/revisions must be submitted to a Contract Manager using SAMIS,or the appropriate form,as designated by The Children's Trust.All budget amendments/revisions are subject to final approval by The Children's Trust.Budget amendments/revisions cannot be used to increase the total Contract amount or to modify the Scope of Services.No more than two budget amendments/revisions may be approved during the Contract term. Budget amendments/revisions will be disallowed if they seek to revise retroactive costs not previously budgeted.All amendments/revisions must adjust for operational activity effective as of the previously billed period.Budget amendment/revision requests must be submitted sixty (60) days prior to the expiration of Contract.Budget amendments/revisions will be incorporated into the Contract. Indirect Administrative Costs In no event shall The Children's Trust fund indirect administrative costs in excess of ten (10%) percent of the total Contract amount. List of Approved Certified Public Accountants or Certified Public Accountina Firms To receive reimbursement for the preparation of the program specific audit,as defined,provider must choose from a list of approved independent Certified Public Accounting (CPA) firms,which are posted on The Children's Trust website.Inclusion in this pre-approved vendor pool requires that a CPA firm meet the following three criteria: a. participation in either the American Institute of Certified Public Accountants (AICPA) or the Florida Institute of Certified Public Accountants (FICPA) peer review program as evidenced by submitting a triennial System Review Report with a passing score to The Children's Trust; b. providing documentation that a CPA firm,or one of its associates,has adequate experience in governmental accounting and/or nonprofit accounting with the application of Go vernmentAuditinq Standards;and c. completion of an annual CPA training session sponsored by The Children's Trust finance department. Direct Deposit of Payment As a requirement of this Contract with The Children's Trust,Provider agrees that prior to,or on the date commencing the effective term of this Contract,Provider will enroll in The Children's Trust direct deposit program.The direct deposit program requires that all reimbursements received from The Children's Trust are directly deposited into the Provider's designated bank account held in a United States financial institution.The format,including the terms and conditions for the direct deposit of payment,can be found at http://www.thechildrenstrust.org/providers/forms/direct-deposit-enrollment. Cost Reimbursement Method of Payment The parties agree that this is a cost reimbursement method of payment Contract; Provider shall be paid in accordance with the approved budget and/or approved budget amendments/revisions as set forth in this attachment.Provider also agrees to pay its subcontractors,vendors and employees for the fulfillment of services provided in this Contract,on a timely basis. Invoice Reauirements Provider shall submit an electronic request for payment in the SAMIS system in accordance with the approved budget or budget amendments/revisions.The request for payment is due on or before the fifteenth(15th) day of the month following the month in which expenditures were paid (exclusive of legal holidays or weekends).The Children's Trust will consider all invoices received after the fifteenth (15th) of each month as late,even if the cause of a late submission is due to the delayed approval of a budget or amendment in the SAMIS system.The Children's Trust agrees to reimburse Provider on a monthly basis.Any expense,included on a SAMIS reimbursement that is check dated greater than two months prior to the invoice period will not be approved.The Children's Trust reserves the right to request any supporting documentation related to this Contract. If there are subcontractors to this Contract,then the Form D:Attestation of Payment must be uploaded to the SAMIS Document Repository no later than thirty (30) days after payment to subcontractor.Upon the close of this Contract, Provider is required to complete Form E:Close-out Attestation of Payment,which must be uploaded to the SAMIS Document Repository no later than thirty (30) days after payment to subcontractor. These forms may be downloaded from The Children's Trust website. For the purpose of payment only,a subcontractor is defined as an independent agency that has entered into agreement with Provider to perform services pertaining to The Children's Trust funded programs identified in this Contract. A final request for payment(last monthly invoice of the Contract term) from Provider will be accepted by The Children's Trust up to forty-five (45) days after the expiration of this Contract.If Provider fails to comply, then all rights to payment shall be forfeited. If The Children's Trust determines that Provider has been paid funds,which are not in accordance with this Contract,and to which it is not entitled,then Provider shall return such funds to The Children's Trust or submit appropriate documentation to support the payment within thirty (30) days of notification by The Children's Trust.After thirty (30) days,The Children's Trust may recapture amounts due to The Children's Trust,from this or any Contract by reducing amounts requested to be reimbursed less the amount owed to The Children's Trust.The Children's Trust shall have the sole discretion in determining if Provider is entitled to such funds in accordance with this Contract. The Children's Trust decision on this matter shall be binding. In the event that Provider,its independent CPA firm or The Children's Trust discovers that an overpayment has been made, Provider shall repay the overpayment within thirty (30) calendar days without prior notification from The Children's Trust. If Provider fails to serve the number of participants and/or fails to utilize the funds in accordance with the Contract,then The Children's Trust may amend the Contract to reduce the amount of dollars.Any delay in amendment by The Children's Trust is not deemed a waiver of The Children's Trust right to amend or seek reimbursement for under-serving participants in accordance with the Contract. A SAMIS request for payment will be deemed proper as defined by the Florida Prompt Payment Act,if the request complies with the requirements set forth in this Contract and is submitted on the forms prescribed by The Children's Trust.Requests for payment and/or documentation returned to Provider for corrections may be cause for delay in the receipt of payment.Late submission may result in delay in the receipt of payment. The Children's Trust shall pay Provider within thirty (30) calendar days of receipt of Provider's properly submitted Request for Payment(i.e.,SAMIS invoice) and/or other required documentation. The Children's Trust may retain any payments due until all required reports,deliverables or monies owed to The Children's Trust are submitted and accepted by The Children's Trust. Supporting Documentation Reauirements Provider shall maintain original records documenting actual expenditures and services provided according to the approved budget and Scope of Services.Supporting documentation shall be made available and provided to The Children's Trust upon request. Provider shall keep accurate and complete records of any fees collected,reimbursement or compensation of any kind received from any client or other third party,for any service covered by this Contract,and shall make all such records available to The Children's Trust upon request.Provider shall maintain a cost allocation methodology that is used to allocate its costs to ensure that The Children's Trust is paying only its fair share of costs for services,overhead and staffing devoted to the program funded by this Contract. Such methodology shall be made available to The Children's Trust upon request. Budget Summary Report City of Miami Beach-YAS XX14-1090 City of Miami Beach Fiscal Year 17-18(8/01/17-7/31/18) Contract#: 1814-1090 CSC Program Allocation: $333,258 Budget Status:Approved Salary Accounts Original Original Amended Program CSC CSC Account# Title Budget Budget Budget 511 Regular Salaries and Wages 723,287.00 317,254.00 317,254.00 521 FICA/MICA 10,487.00 4,598.00 4,598.00 522 Retirement Contributions 57,862.00 0.00 0.00 523 Life and Health Insurance 30,058.00 0.00 0.00 524 Workers Compensation 21,699.00 0.00 0.00 525 Unemployment Compensation 0.00 0.00 0.00 Salary Totals: 843,393.00 321,852.00 321,852.00 Expense Accounts Original Original Amended Program CSC CSC Account# Title Budget Budget Budget 531 Travel(other than participants) 0.00 0.00 0.00 532 Travel(participants) 19,680.00 0.00 0.00 533 Meals(participants) 61,512.00 0.00 0.00 534 Space 0.00 0.00 0.00 535 Utilities 0.00 0.00 0.00 536 Supplies(office) 5,000.00 0.00 0.00 537 Supplies(program) 7,000.00 2,210.00 2,210.00 540 Non-Capital Equipment 0.00 0.00 0.00 550 Capital Equipment 0.00 0.00 0.00 591 Indirect Cost 0.00 0.00 0.00 611 Subcontractor 0.00 0.00 0.00 711 Professional Services(instructors) 0.00 0.00 0.00 721 Professional Services(certified teachers) 0.00 0.00 0.00 731 Professional Services(tutors) 0.00 0.00 0.00 741 Professional Services(consultants) 0.00 0.00 0.00 791 Professional Services(other) 11,411.00 0.00 0.00 811 Other(advertising) 0.00 0.00 0.00 821 Other(background screening) 0.00 0.00 0.00 831 Other(admission to field trips) 18,492.00 2,300.00 2,300.00 891 Other(other) 554,605.00 1,118.00 1,118.00 529 Fringe Benefits(other) 0.00 0.00 0.00 841 Program Specific Audit 1,500.00 1,500.00 1,500.00 751 Professional Services(Evaluation) 0.00 0.00 0.00 Expense Accounts Original Original Amended Program CSC CSC Account# Title Budget Budget Budget 851 Other(Volunteers) 0.00 0.00 0.00 852 Other(Special Events) 51,100.00 0.00 0.00 853 Other(Required Staff Training) 3,828.00 3,828.00 3,828.00 854 Other(Discretionary Funds) 450.00 450.00 450.00 855 Other(conference registration) 0.00 0.00 0.00 Expense Totals: 734,578.00 11,406.00 11,406.00 Salary and Expense Totals: 1,577,971.00 333,258.00 333,258.00 Program Funders Summary Funders Funder Type Funder Total Comment Cash Cash(Summary) 522,566.00 CMB General Fund Salaries In-Kind Contributions In-Kind Contributions(Summary) 61,512.00 FLIPANY(Meal Program) Other Other(Summary) 553,487.00 Property Management, Electric, Fleet Management and Vehicles, Information Technologies and Communications, Insurance Program Fees Program Fees(Summary) 107,148.00 CMB General Fund Program Fees Summary Funder Totals: 1,244,713.00 Comprehensive Budget/Amendment Report City of Miami Beach-YAS XX14-1090 City of Miami Beach Fiscal Year 17-18(8/01/17-7/31/18) Contract#:1814-1090 Original Budget Salary Data Position Orig Amend Orig Amend Ong Amend Orig Amend Orig Amend Orig Amend Salary Salary FICA FICA Retire Retire Insur Insur WC WC Unemp Unemp Fringe Benefits(30340) Staff: Benefits,Fringe(31330) Gross: 0.00 0.00 0.00 0.00 57,862.00 57,862.00 30,058.00 30,058.00 21,699.00 21,699.00 0.00 0.00 Program: 0.00 0.00 0.00 0.00 57,862.00 57,862.00 30,058.00 30,058.00 21,699.00 21,699.00 0.00 0.00 CSC: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Budget Narratives: FICA/MICA at 1.45% Total Program Expense: $10487 Total CSC request: $4598 Match:$5,889 Source of Match: CMB General Fund RETIREMENT at 8% Match:$57,862 Source of Match:CMB General Fund HEALTH INSURANCE Average Rate:$136.01 $136.01 x 3 Employees x 26 Payperiods=$10,609 $136.01 x 11 Full Time Employees x 26 pay periods x 50%of time devoted to program=$19,449 Match:$30,058 Source:CMB General Fund W-COMP at 3% Match:$21,699 Source of Match:CMB General Fund Budget Amendment Narratives: Approved Date: - Position Orig Amend Orig Amend Orig Amend Orig Amend Ong Amend Orig Amend Salary Salary FICA FICA Retire Retire Insur Insur WC WC Unemp Unemp Municipal Service Worker(30341) Staff: Service Workers,Municipal(31333) Gross: 127,452.00 127,452.00 9,750.00 9,750.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 21,856.00 21,856.00 316.00 316.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocation Match Allocation Time Period 6 Of People Rate Wks Funded HrslWeek Amt HrslWeek Amt Amt Summer 3.00 20.35 10.20 20.00 12,454.00 0.00 0.00 School Year 3.00 20.35 38.00 3.00 6,960.00 0.00 0.00 School Year Full Day 3.00 20.35 4.00 10.00 2,442.00 0.00 0.00 Total Distribution to Program Salary 17% 21,856.00 0% 0.00 100% 21,856 Percentage of Distribution to Gross Salary 17% 0% 17% Original Budget Narratives: Pooled Postion Based on average rate of three Full Time Staff:Tommy Mit$20.57,Ida Smart$21.18 and Carlos Elordi$19.29 Paid Bi-Weekly 100%Match Source of Match:CMB General Fund Budget Amendment Narratives: Approved Date: - Position Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Salary Salary FICA FICA Retire Retire Insur Insur WC WC Unemp Unemp Recreation Leader I(30198) Staff: Linton,George(31192) Gross: 35,914.00 35,914.00 2,747.00 2,747.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 35,914.00 35,914.00 521.00 521.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 34,538.00 34,538.00 501.00 501.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocation Match Allocation Time Period #Of People Rate Wks Funded HrslWeek Amt HrslWeek Amt Amt Summer 1.00 17.20 10.20 40.00 7,018.00 0.00 0.00 School Year 1.00 17.20 38.00 40.00 26,144.00 0.00 0.00 School Year Full Day 1.00 17.20 4.00 40.00 2,752.00 0.00 0.00 Summer 1.00 17.20 8.20 0.00 0.00 40.00 5,642.00 School Year 1.00 17.20 38.00 0.00 0.00 40.00 26,144.00 School Year Full Day 1.00 17.20 4.00 0.00 0.00 40.00 2,752.00 Total Distribution to Program Salary 100% 35,914.00 96% 34,538.00 4% 1,376 Percentage of Distribution to Gross Salary 100% 96% 4% Original Budget Narratives: Paid Bi-Weekly Full Time Employee Summer 2017(August 1-August 15)-City incurs the cost of these two weeks w August. Afterschool 2017/2018-17.20 PH•40 AS Hrs'38 weeks Full Days 2017/2018-17.20 PH'40 FD Hrs'4 weeks Summer 2018-17.20 PH'40 SC Hrs'8.2 weeks Source of Match:CMB General Fund Budget Amendment Narratives: Approved Date: - Position Orig Amend Ong Amend Orig Amend Orig Amend Orig Amend Orig Amend Salary Salary FICA FICA Retire Retire Insur Insur WC WC Unemp Unemp Recreation Leader I(30337) Staff: Carrero,Nikiya(31326);Perez,Ivan(45229);Reyes,Julissa(45228) Gross: 61,832.00 61,832.00 4,730.00 4,730.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 61,832.00 61,832.00 897.00 897.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 58,108.00 58,108.00 843.00 843.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocation Match Allocation Time Period 8 Of People Rate Wks Funded HrslWeek Amt HrslWeek Amt Amt School Year 3.00 15.52 38.00 20.00 35,386.00 0.00 0.00 Summer 3.00 15.52 10.20 40.00 18,996.00 0.00 0.00 School Year Full Day 3.00 15.52 4.00 40.00 7,450.00 0.00 0.00 School Year Full Day 3.00 15.52 4.00 0.00 0.00 40.00 7,450.00 Summer 3.00 15.52 8.20 0.00 0.00 40.00 15,272.00 School Year 3.00 15.52 38.00 0.00 0.00 20.00 35,386.00 Total Distribution to Program Salary 100% 61,832.00 94% 58,108.00 6% 3,724 Percentage of Distribution to Gross Salary 100% 94% 6% Original Budget Narratives: Paid Bi-Weekly Part Time Employee 3 positions at: Summer 2017(August 1-August 15)-City incurs the cost of these two weeks in August. Afterschool 2017/2018-15.52 PH'20 AS Hrs'38 weeks Full Days 2017/2018-15.52 PH*40 FD Hrs'4 weeks Summer 2018-15.52 PH'40 SC Hrs'8.2 weeks Source of Match:CMB General Fund Budget Amendment Narratives: Approved Date: - Position Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Salary Salary FICA FICA Retire Retire Insur Insur WC WC Unemp Unemp Recreation Leader 1(30339) Staff: Rec Leaders,Part Time(31332) Gross: 328,021.00 328,021.00 25,094.00 25,094.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 328,021.00 328,021.00 4,756.00 4,756.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocation Match Allocation Time Period #Of People Rate Wks Funded HrsiWeek Amt HrslWeek Amt Amt Summer 19.00 15.22 10.20 40.00 117,985.00 0.00 0.00 School Year Full Day 15.00 15.22 4.00 40.00 36,528.00 0.00 0.00 School Year 15.00 15.22 38.00 20.00 173,508.00 0.00 0.00 Summer 19.00 15.22 10.20 40.00 117,985.00 0.00 0.00 School Year Full Day 15.00 15.22 4.00 40.00 36,528.00 0.00 0.00 School Year 15.00 15.22 38.00 20.00 173,508.00 0.00 0.00 Total Distribution to Program Salary 200% 656,042.00 0% 0.00 100% 656,042 Percentage of Distribution to Gross Salary 200% 0% 200% Original Budget Narratives: Pooled Position Average Rate of 15 Part Time Staff$15.22 Paid Bi-Weekly 100%Match Source of Match:CMB General Fund Budget Amendment Narratives: Approved Date: - Position Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Salary Salary FICA FICA Retire Retire Insur Insur WC WC Unemp Unemp Recreation Leader II(30195) Staff: Luna,Miguel(31331) Gross: 41,928.00 41,928.00 3,207.00 3,207.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 20,963.00 20,963.00 304.00 304.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 20,160.00 20,160.00 292.00 292.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocation Match Allocation Time Period #Of People Rate Wks Funded HrslWeek Amt HrslWeek Amt Amt School Year 1.00 20.08 38.00 20.00 15,261.00 0.00 0.00 Summer 1.00 20.08 10.20 20.00 4,096.00 0.00 0.00 School Year Full Day 1.00 20.08 4.00 20.00 1,606.00 0.00 0.00 School Year 1.00 20.08 38.00 0.00 0.00 20.00 15,261.00 Summer 1.00 20.08 8.20 0.00 0.00 20.00 3,293.00 School Year Full Day 1.00 20.08 4.00 0.00 0.00 20.00 1,606.00 Total Distribution to Program Salary 50% 20,963.00 96% 20,160.00 4% 803 Percentage of Distribution to Gross Salary 50% 48% 2% Original Budget Narratives: Paid Bi-Weekly Full Time Employee Summer 2017(August 1-August 15)-City incurs the cost of these two weeks in August. Afterschool 2017/2018-20.08 PH'40 AS Hrs'38 weeks Full Days 2017/2018-20.08 PH*40 FD Hrs'4 weeks Summer 2018-20.08 PH'40 SC Hrs'8.2weeks Source of Match:CMB General Fund Budget Amendment Narratives: Approved Date: - Position Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Salary Salary FICA FICA Retire Retire Insur Insur WC WC Unemp Unemp Recreation Leader II(30196) Staff: Polo,Jose(31190) Gross: 42,450.00 42,450.00 3,247.00 3,247.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 21,224.00 21,224.00 308.00 308.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 20,411.00 20,411.00 295.00 295.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocation Match Allocation Time Period 1100 People Rate Wks Funded HrstWeek Amt Hrslweek Amt Amt Summer 1.00 20.33 8.20 0.00 0.00 20.00 3,334.00 School Year 1.00 20.33 38.00 0.00 0.00 20.00 15,451.00 School Year Full Day 1.00 20.33 4.00 0.00 0.00 20.00 1,626.00 Summer 1.00 20.33 10.20 20.00 4,147.00 0.00 0.00 School Year 1.00 20.33 38.00 20.00 15,451.00 0.00 0.00 School Year Full Day 1.00 20.33 4.00 20.00 1,626.00 0.00 0.00 Total Distribution to Program Salary 50% 21,224.00 96% 20,411.00 4% 813 Percentage of Distribution to Gross Salary 50% 48% 2% Original Budget Narratives: Paid Bi-Weekly Full Time Employee Summer 2017(August 1-August 15)-City incurs the cost of these two weeks in August. Afterschool 2017/2018-20.33 PH'40 AS Hrs'38 weeks Full Days 2017/2018-20.33 PH'40 FD Hrs'4 weeks Summer 2018-20.33 PH'40 SC Hrs'8.2 weeks Source of Match:CMB General Fund Budget Amendment Narratives: Approved Date: - Position Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Salary Salary FICA FICA Retire Retire Insur Insur WC WC Unemp Unemp Recreation Leader II(37834) Staff: Stinson,Alana(44776) Gross: 41,948.00 41,948.00 3,209.00 3,209.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 20,973.00 20,973.00 304.00 304.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 20,170.00 20,170.00 292.00 292.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocation Match Allocation Time Period #Of People Rate Wks Funded Hrs/Week Amt HrslWeek Amt Amt School Year 1.00 20.09 38.00 20.00 15,268.00 0.00 0.00 Summer 1.00 20.09 10.20 20.00 4,098.00 0.00 0.00 School Year Full Day 1.00 20.09 4.00 20.00 1,607.00 0.00 0.00 School Year 1.00 20.09 38.00 0.00 0.00 20.00 15,268.00 Summer 1.00 20.09 8.20 0.00 0.00 20.00 3,295.00 School Year Full Day 1.00 20.09 4.00 0.00 0.00 20.00 1,607.00 Total Distribution to Program Salary 50% 20,973.00 96% 20,170.00 4% 803 Percentage of Distribution to Gross Salary 50% 48% 2% Original Budget Narratives: Paid Bi-Weekly Full Time Employee Summer 2017(August 1-August 15)-City incurs the cost of these two weeks in August. Afterschool 2017/2018-20.09 PH•40 AS Hrs'38 weeks Full Days 2017/2018-20.09 PH'40 FD Hrs'4 weeks Summer 2018-20.09 PH'40 SC Hrs'8.2 weeks Source of Match:CMB General Fund Budget Amendment Narratives: Approved Date: - Position Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Salary Salary FICA FICA Retire Retire Insur Insur WC WC Unemp Unemp Recreation Leader II(37835) Staff: Araujo,Maria(41414) Gross: 37,229.00 37,229,00 2,848.00 2,848.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 22,338.00 22,338.00 324.00 324.00 0.00 0.00 000 0.00 0.00 0.00 0.00 0.00 CSC: 21,482.00 21,48200 311.00 311.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocation Match Allocation Time Period ft Of People Rate Wks Funded HrslWeek Amt HrslWeek Amt Amt School Year 1.00 17.83 38.00 0.00 0.00 24.00 16,261.00 Summer 1.00 17.83 8.20 0.00 0.00 24.00 3,509.00 School Year Full Day 1.00 17.83 4.00 0.00 0.00 24.00 1,712.00 School Year 1.00 17.83 38.00 24.00 16,261.00 0.00 0.00 Summer 1.00 17.83 10.20 24.00 4,365.00 0.00 0.00 School Year Full Day 1.00 17.83 4.00 24.00 1,712.00 0.00 0.00 Total Distribution to Program Salary 60% 22,338.00 96% 21,482.00 4% 856 Percentage of Distribution to Gross Salary 60% 58% 2% Original Budget Narratives: Paid 81-Weekly Full Time Employee Summer 2017(August 1-August 15)-City incurs the cost of these two weeks in August. Afterschool 2017/2018-17.83 PH'40 AS Hrs'38 weeks Full Days 2017/2018-17.83 PH'40 FD Hrs'4 weeks Summer 2018-17.83 PH•40 SC Hrs'8.2 weeks Source of Match:CMB General Fund Budget Amendment Narratives: Approved Date: - Position Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Salary Salary FICA FICA Retire Retire Insur Insur WC WC Unemp Unemp Recreation Program Manager(37833) Staff: Alonso,Lucinda(31175) Gross: 67,338.00 67,338.00 5,151.00 5,151.00 0.00 0.00 000 0.00 0.00 0.00 0.00 0.00 Program: 46,730.00 46,730.00 678.00 678.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 44,940.00 44,940.00 652.00 652.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocation Match Allocation Time Period 6 Of People Rate Wks Funded HrslWeek Amt HrslWeek Amt Amt School Year 1.00 22.38 38.00 0.00 0.00 40.00 34,018.00 Summer 1.00 22.38 8.20 0.00 0.00 40.00 7,341.00 School Year Full Day 1.00 22.38 4.00 0.00 0.00 40.00 3,581.00 School Year 1.00 22.38 38.00 40.00 34,018.00 0.00 0.00 Summer 1.00 22.38 10.20 40.00 9,131.00 0.00 0.00 School Year Full Day 1.00 22.38 4.00 40.00 3,581.00 0.00 0.00 Total Distribution to Program Salary 69% 46,730.00 96% 44,940.00 4% 1,790 Percentage of Distribution to Gross Salary 69% 67% 3% Original Budget Narratives: Paid Bi-Weekly Full Time Employee Summer 2017(August 1-August 15)-City incurs the cost of these two weeks in August. Afterschool 2017/2018-22.38 PH•40 AS Hrs*38 weeks Full Days 2017/2018-22.38 PH*40 FD Hrs'4 weeks Summer 2018-22.38 PH*40 SC Hrs'8.2 weeks Source of Match:CMB General Fund Budget Amendment Narratives: Approved Date: - Position Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Salary Salary FICA FICA Retire Retire Insur Insur WC WC Unemp Unemp Recreation Program Supervisor(30192) Staff: Perez,Melody A(37796) Gross: 45,372.00 45,372.00 3,471.00 3,471.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 39,881.00 39,881.00 578.00 578.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 38,353.00 38,353.00 556.00 556.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocation Match Allocation Time Period #Of People Rate Wks Funded HrslWeek Amt HrsiWeek Amt Amt School Year 1.00 19.10 38.00 40.00 29,032.00 0.00 0.00 Summer 1.00 19.10 10.20 40.00 7,793.00 0.00 0.00 School Year Full Day 1.00 19.10 4.00 40.00 3,056.00 0.00 0.00 School Year 1.00 19.10 38.00 0.00 0.00 40.00 29,032.00 Summer 1.00 19.10 8.20 0.00 0.00 40.00 6,265.00 School Year Full Day 1.00 19.10 4.00 0.00 0.00 40.00 3,056.00 Total Distribution to Program Salary 88% 39,881.00 96% 38,353.00 4% 1,528 Percentage of Distribution to Gross Salary 88% 85% 3% Original Budget Narratives: Paid Bi-Weekly Full Time Employee Summer 2017(August 1-August 15)-City incurs the cost of these two weeks in August. Afterschool 2017/2018-19.10 PH'40 AS Hrs'38 weeks Full Days 2017/2018-19.10 PH'40 FD Hrs'4 weeks Summer 2018-19.10 PH'40 SC Hrs'8.2 weeks Source of Match:CMB General Fund Budget Amendment Narratives: Approved Date: - Position Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Salary Salary RCA FICA Retire Retire Insur Insur WC WC Unemp Unemp Recreation Program Supervisor(30193) Staff: Vessozo,Cesar(31178) Gross: 62,954.00 62,954.00 4,816.00 4,816.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 43,959.00 43,959.00 637.00 637.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 41,547.00 41,547.00 602.00 602.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocation Match Allocation Time Period #Of People Rate Wks Funded HrslWeek Amt Hrs8Week Amt Amt School Year 1.00 30.15 38.00 0.00 0.00 25.00 28,643.00 Summer 1.00 30.15 8.20 0.00 0.00 40.00 9,88900 School Year Full Day 1.00 30.15 4.00 0.00 0.00 25.00 3,015.00 School Year 1.00 30.15 38.00 25.00 28,643.00 0.00 0.00 Summer 1.00 30.15 10.20 40.00 12,301.00 0.00 0.00 School Year Full Day 1.00 30.15 4.00 25.00 3,015.00 0.00 0.00 Total Distribution to Program Salary 70% 43,959.00 95% 41,547.00 5% 2,412 Percentage of Distribution to Gross Salary 70% 66% 4% Original Budget Narratives: Paid Bi-Weekly Full Time Employee Summer 2017(August 1-August 15)-City incurs the cost of these two weeks in August. Afterschool 2017/2018-30.15 PH'40 AS Hrs'38 weeks Full Days 2017/2018-30.15 PH•40 FD Hrs'4 weeks Summer 2018-30.15 PH'40 SC Hrs'8.2 weeks Source of Match:CMB General Fund Budget Amendment Narratives: Approved Date: - Position Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Salary Salary FICA FICA Retire Retire Insur Insur WC WC Unemp Unemp Recreation Program Supervisor(30336) Staff: Cobas,Kevin(44783);Munoz,Carlos(31327) Gross: 100,746.00 100,746.00 7,707.00 7,707.00 0.00 0.00 0.00 0.00 0.00 0.00 000 0.00 Program: 37,772.00 37,772.00 548.00 548.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 000 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocation Match Allocation Time Period #Of People Rate Wks Funded HrslWeek Amt HrslWeek Amt Amt School Year 2.00 24.12 42.00 15.00 30,391.00 0.00 0.00 Summer 2.00 24.12 10.20 15.00 7,381.00 0.00 0.00 Total Distribution to Program Salary 37% 37,772.00 0% 0.00 100% 37,772 Percentage of Distribution to Gross Salary 37% 0% 37% Original Budget Narratives: Pooled Position Based on average rate of two Full Time Staff:Kevin Cobas$21.72 and Carlos Munoz 26.53 Paid Bi-Weekly 100%Match Source of Match:CMB General Fund Budget Amendment Narratives: Approved Date: - Position Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Salary Salary FICA FICA Retire Retire Insur Insur WC WC Unemp Unemp Seasonal Inclusionary Aide(37766) Staff: Gross: 21,396.00 21,396.00 1,637.00 1,637.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Program: 21,824.00 21,824.00 316.00 316.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CSC: 17,545.00 17,545.00 254.00 254.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Original Distribution Program Allocation CSC Allocation Match Allocation Time Period #Of People Rate Wks Funded HrslWeek Amt HrstWeek Amt Amt Summer 3.00 17.83 10.20 40.00 21,824.00 0.00 0.00 Summer 3.00 17.83 8.20 0.00 0.00 40.00 17,545.00 Total Distribution to Program Salary 102% 21,824.00 80% 17,545.00 20% 4,279 Percentage of Distribution to Gross Salary 102% 82% 20% Original Budget Narratives: Bi-Weekly Seasonal Full Time Employee Summer 2017(August 1-August 15)-City incurs the cost of these two weeks in August. Summer 2018-17.83 PH*40 SC Hrs*8.2 weeks Source of Match:CMB General Fund Budget Amendment Narratives: Approved Date: - Salary Totals Percentage of Program Distribution to Gross Salary: 71% Percentage of CSC Distribution to Gross Salary: 31% Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Salary Salary FICA FICA Retire Retire Insur Insur WC WC Unemp Unemp Gross: 1,014,580.00 1,014,580.00 77,614.00 77,614.00 57,862.00 57,862.00 30,058.00 30,058.00 21,699.00 21,699.00 0.00 0.00 Program: 723,287.00 723,287.00 10,487.00 10,487.00 57,862.00 57,862.00 30,058.00 30,058.00 21,699.00 21,699.00 0.00 0.00 CSC: 317,254.00 317,254.00 4,598.00 4,598.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Expense Data Account it Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 532 Travel(participants) 0.00 0.00 19,680.00 19,680.00 Original Budget Calculation: =3'41'20'8 Original Budget Narratives: Franmar Bus Company 3 Buses x 41 ph x 20hrs x 8wks Buses serve children attending NSPYC Summer Camp Program.They transport up to 65 participants at a time to and from multiple sites. Total Program Expense: $19,680 Total CSC request: $0 Amount of Match:$19,680 Source of Match:CMB General Fund Budget Amendment Narratives: Approved Date: - Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 533 Meals(participants) 0.00 0.00 61,512.00 61,512.00 Original Budget Calculation: 61512 Original Budget Narratives: After school 2017-2018: Source of Match:Flipany Summer 2017/2018: Supper and Snacks for Summer Provided by Flipany $4.66($0.89 Snack and$3.77 for supper)x 330 children x 40 Summer Days=$61,512 Total Program Expense: $61,512 Total CSC request: $0 Amount of Match:$61,512 Source of Match:Flipany Budget Amendment Narratives: Approved Date: - Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 536 Supplies(office) 0.00 0.00 5,000.00 5,000.00 Original Budget Calculation: 5000 Original Budget Narratives: 100%Match After-School and Summer 2017&2018: Office supplies for the maintenance of and keeping of children's files,including,but not limited to folder,printer cartridges,toner,paper,colored paper, scissors,tape,clips,pens and poster board. Total Program Expense: $5,000 Total CSC request: 0 Amount of Match: $5,000 Source of Match: CMB General Fund Budget Amendment Narratives: Approved Date: - Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 537 Supplies(program) 2,210.00 2,210.00 7,000.00 7,000.00 Original Budget Calculation: 7000 Original Budget Narratives: After-School and Summer: Literacy Curriculum Kidz Lit$1500,Spark Physical Fitness Curriculum and PeaceWorks Social and Life Skills curriculum$300.Materials for Science Club Experiments $1700,i.e.Chemical Reactions Lab,States of Matter,and Engineering Labs.Materials for Participant costumes for Dances and Performances at three Community events including,but not limited to White Shirts/Fabric,Fabric Paint,Gel,Makeup and Accessories$1700 Sports equipment,Board Games,Misc.Novelties,Decorations,Party Goods,Arts&Crafts,including materials for NSPYC events$1800 Total Program Expense: $7,000 Total CSC request: $2,210 Amount of Match: $4,790 Source of Match: CMB General Fund Budget Amendment Narratives: Approved Date: - Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 591 Indirect Cost 0.00 0.00 0.00 0.00 Original Budget Calculation: Original Budget Narratives: Budget Amendment Narratives: Approved Date: - Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 791 Professional Services(other) 0.00 0.00 11,411.00 11,411.00 Original Budget Calculation: 2'17.83'40'8 Original Budget Narratives: 2 Inclusionary Aides x$17.83ph x 40hrs x 8 Summer Weeks (Additional aides from those detailed in salaries&wages) Total Program Expense: 511,411.20 Total CSC request:$0 Amount of Match:$11,411.20 Source of Match:CMB General Fund Budget Amendment Narratives: Approved Date: - Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 831 Other(admission to field trips) 2,300.00 2,300.00 18,492.00 18,492.00 Original Budget Calculation: 18492 Original Budget Narratives: After-School and Summer:Participants go to a variety of educational and recreational field trips on Teacher Planning Days,Winter,Spring Break and Summer Camp. After School: Phillip and Patricia Frost Museum of Science $14.95 per child x 60 3rd to 5th Grade Participants=$897 Robek's Nutrition Education Trip $7 per child x 60 4th and 5th Grade Participants=$420 Miami Children's Museum $195 per group of 25 students x 3 groups of Kindergarten to 5th Grade plus$50 for add-on experience Participants=$635 Jungle Island $10 per child x Kindergarten to 5th Grade 60 Participants=$600 Alligator Farm $9.00 per child x 60 3rd to 5th Grade Participants=$540 The Little Farm $10.00 per child x 60 Kindergarten to 3rd Grade Participants=$600 The Biscayne Nature Center's Seagrass Adventure $14.00 per child x 60 4th and 5th Grade Participants=$840 Summer Wow Factory $15 per child x 240 K,1st,2nd and 3rd grade children=$3,600 Museum of Discovery and Science $15 per child x 240 K,1st,2nd and 3rd grade children=$3,600 Rapids Water Park $30 per child x 130 4th and 5th grade children=$3900 Planet Air $22 per child x 130 4th and 5th grade children=$2,860 Source of Match:CMB General Fund Total Program Expense: $18492 Total CSC request: $2300 Amount of Match:$16192 Source of Match:CMB General Fund Budget Amendment Narratives: Approved Date: - Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 841 Program Specific Audit 1,500.00 1,500.00 1,500.00 1,500.00 Original Budget Calculation: =1500 Original Budget Narratives: Program Specific Audit Budget Amendment Narratives: Approved Date: - Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 852 Other(Special Events) 0.00 0.00 51,100.00 51,100.00 Original Budget Calculation: 51100 Original Budget Narratives: WINTER WONDERLAND 100%Match After-School: Event involves participants in several roles,including taking part in performances,as well as in supporting activities.Parents will be in attendance to watch their children perform in a variety of dances and skits revolving around winter and the Holdays. Total Program Expense: $18,000 Total CSC request: 0 Amount of Match: $18000 Source of Match: CMB General Fund Hispanic Heritage Festival Event involves participants in several roles,including taking part in performances,as well as in supporting activities.Parents will be in attendance to watch their children perform in a variety of dances and skits revolving around Hispanic heritage and culture. Total Program Expense: $16,500 Total CSC request: 0 Amount of Match: $16,500 Source of Match: CMB General Fund Black History Celebration Event involves participants in several roles,including taking part in performances,as well as in supporting activities.Parents will be in attendance to watch their children perform in a variety of dances and skits revolving around Black history. Total Program Expense: $1,000 Total CSC request: 0 Amount of Match: $1,000 Source of Match: CMB General Fund Playground Revue 100%Match Summer 2018: Event involves participants in several roles,including taking part in performances,as well as in supporting activities.Parents will be in attendance to watch their children perform in a variety of dances and skits revolving around a theme of cultural relevance. Total Program Expense: $15,600 Total CSC request: 0 Amount of Match:$15,600 Source of Match:CMB General Fund Budget Amendment Narratives: Approved Date: - Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 853 Other(Required Staff Training) 3,828.00 3,828.00 3,828.00 3,828.00 Original Budget Calculation: (8'110)+261.45+170.90+2515.62 Original Budget Narratives: After School&Summer:8 new staff members must complete 40 hours of DCF training at$110 per staff in order to obtain the school-age staff credentialing. Per DCF standards,the site needs School Age Certification training for one employee to have updated staff credential,program=$261.45 plus director credential classes=$170.90 Due to the large size of our facility,we need a secondary certified teacher on staff to lead out literacy activities and homework engagement. o Initial Teaching Certification Application:$75 o Program Tuition:$2,440.62 o Total:$2515.62 Budget Amendment Narratives: Approved Date: - Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 854 Other(Discretionary Funds) 450.00 450.00 450.00 450.00 Original Budget Calculation: 450 Original Budget Narratives: Less than 2%of the contract amount Budget Amendment Narratives: Approved Date: - Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 891 Other(other) 1,118.00 1,118.00 554,605.00 554,605.00 Original Budget Calculation: 554604.72 Original Budget Narratives: IT,Property Management,Electric and Fleet 100%Match After-School: Property Management,Electric,Fleet Management and Vehicles,Information Technologies and Communications,Insurance Total Cost for North Shore Park Facility is$864,823.64%devoted to AS and Summer Camp programs. Other Fees&Expenses for the teaching certification class:$1,118(These are book and material fees for the certified teacher certification) Total Program Expense: $554604.72 Total CSC request: $1,118 Amount of Match:$553,486.72 Source of Match:CMB General Fund Budget Amendment Narratives: Approved Date: - Expense Totals Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 11,406.00 11,406.00 734,578.00 734,578.00 Salary,Expense,and Subcontractor Totals Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget 333,258.00 333,258.00 1,577,971.00 1,577,971.00 Attachment C: Data Requirements and Program Progress Metrics AFTER-SCHOOL PROGRAMS AND SUMMER CAMPS The Children's Trust requires collecting ongoing measures of progress on the quantity,quality and effects of service efforts.The purpose of data collection,reporting and analysis is to promote continuous improvements in program quality and outcome achievement.Successful programs regularly monitor the quality of their own implementation at the site level,offer staff training and coaching on program components,and incorporate feedback from participants and staff.Program progress metrics may be revised throughout the funding cycle depending on the initiative needs and additional program data.For specific details,please refer to the latest version of the Program Progress Metrics tool on the Children's Trust website.Contract-specific reporting requirements can be found in Attachment A—Scope of Services. Performance Measures (PM).-Testing:All children with attendance during a test administration timeframe should receive an assessment.Additionally,children leaving the program before its completion should be post-tested,if prior notice is given. • School Year Pre-test:Administer within 30 calendar days of child's first day of attendance. • School Year Mid-test:Administer between December 1st and January 15th • School year Post-test:Administer between May 1st and end of school year. • Summer Camp Pre-test:Administer within 14 calendar days of each child's first day of attendance. Providers may also opt to use school year post-test results as summer pre-tests for returning children. This is permissible only if the school year post-test was administered within two weeks of the child's start date in summer camp.If provider chooses this option re-entering testing information for each participant is required. • Summer Camp Post-test:Administer during the final 14 calendar days of summer camp. If the original formats of the required measures are not appropriate for some participants,providers may utilize approved adaptations or alternate assessments,in consultation with The Trust and its program and professional development providers. Trust-sponsored/facilitated Trainings:Providers must ensure appropriate staff and subcontractors attend various initiative-specific trainings provided by The Trust's program and professional development providers annually as specified on The Children's Trust website.At a minimum,staff will be required to attend the following annually: • New and renewal contract development; • Contract management trainings; • The Children's Trust provider meetings; • SAMIS training for budgets,amendments,invoices,SAMIS programmatic and reports trainings. • Content-specific trainings related to program quality and performance measures (e.g.,Injury Free, ACT,Project RISE,evidence-based programs,and measurement tools). Compliance Items:Provider shall comply with all applicable compliance items specified in the core contract,related contract attachments,and the "Required Documentation Checklist"posted on The Children's Trust website. Schedule of Activities:An approved Schedule of Activities is to be posted in a visible location at each service site.The schedule shall reflect the activities,frequency,and intensity as outlined in Attachment A. Provider may modify the schedule(s),however,any changes that alter the type,frequency,intensity,and/or duration of the activities will require a contract amendment.Provider must ensure that approximately 75% of the program's operating hours are accounted for in planned program activities described in Attachment A. Nutritious Food/Beverage:Providers are expected to ensure that all children have a nutritious lunch and snack,at a minimum,during summer and full-day program days and a snack during after-school and partial day program days.Provider may also participate in the Afterschool Meal (supper) program facilitated by The Children's Trust.Weekly menus are to be posted in a visible location at each service site. Program Narrative Report:The Program Narrative Report captures a brief report of the program's successes,challenges,and support needed.The report will be submitted to The Trust via the web-based reporting system and following the guidelines provided in the Data Reporting Timeline below. Accurate Timely Data Entry:Providers are expected to enter demographic,attendance,screening,and assessment data in a timely manner,contributing to data accuracy and real time use of data.Providers are expected to have processes in place to ensure data quality and integrity.Providers are expected to collect and report outcome and screening data on all participants in our data reporting system. Data Reporting Timeline: Provider shall comply with the web-based reporting requirements set forth in the tables below.With each submission, Provider shall attest,based on his/her best knowledge,information and belief,that all data submitted in conjunction with the reports are accurate,truthful and complete.Providers will report individual participant attendance for each month by the 15th of the following month at the latest. Due Date* What to Report in the Web-Based Reporting System 15th Day Each • Prior month's new participant demographics,attendance data,screening School Month data,and any testing data Year October 15th • Program Narrative Report January 31St • Program Narrative Report June 15th • Program Narrative Report Due Date* What to Report in the Web-Based Reporting System 15th Day Each • Prior month's new participant demographics,attendance data, Summer Month screening data,and any testing data Camp September • Program Narrative Re ort 15th g p *NOTE:If a reporting due date falls on a weekend or holiday,the document shall be due on the following business day. ATTACHMENT D Program Specific Audit Requirements The Program Specific Audit must encompass an audit of The Children's Trust Contracts in accordance with section P3:Program Specific Audit of this Contract.The comprehensive nature of auditing performed in accordance with the standards set forth below places on the independent certified public accounting firm (CPA) the responsibility for ensuring that(1) the audit is conducted by personnel who have the necessary skills; (2) independence is maintained; (3) applicable standards are followed in planning and conducting audits and reporting the results; (4) the organization has an appropriate internal quality control system in place;and (5) the organization undergoes an external quality control review. Program Specific Audits must be conducted in compliance with AU-C 935 and are required to include performing tests of controls over compliance. An auditor's risk assessment must include an expectation of the operating effectiveness of controls over compliance; and in doing so; the assessed control risk must be assessed at low during the planning stage. If the auditor determines a lack of controls and identifies risk of material noncompliance that demonstrates internal controls do not exist or are not effective regarding the compliance requirement, a response to such risks should be developed, and a finding (significant deficiency or material weakness) should be reported. The auditor's test work and sample size of each compliance requirement should be the result of the assessed level of inherent risk and control risk as it relates to each compliance requirement as stated in The Children's Trust Contracts. The Program Specific Audit requires the following components (a sample format may be found on The Children's Trust website): a. Independent Auditor's Report on the Schedule of Expenditures of The Children's Trust Contracts; b. Schedule of Expenditures of The Children's Trust Contracts; c. Notes to Schedule; d. Independent Auditor's Report on Compliance for each of The Children's Trust Contracts and Report on Internal Control over Compliance;and e. Schedule of Findings and Questioned Costs. At a minimum,the auditor must include the following tests in their audit program to ensure that the compliance requirements set forth in The Children's Trust compliance supplement are met. They are: The Children's Trust Comoliance Supplement to the Program Specific Audit: Compliance Requirements: a. Internal Controls Program Specific Audit Implication 1. An auditor's risk assessment must include an expectation of the operating effectiveness of controls over compliance;and in doing so;the assessed control risk must be assessed at low during the planning stage. If the auditor determines a lack of controls and identifies risk of material noncompliance that demonstrates internal controls do not exist or are not effective regarding the compliance requirement,a response to such risks should be developed,and a finding (significant deficiency or material weakness) should be reported. The auditor's test work and sample size of each compliance requirement should be the result of the assessed level of inherent risk and control risk as it relates to each compliance requirement as stated in The Children's Trust Contracts. Example A. Controls tested during the financial statement audit may not consider compliance as it relates to the Children's Trust Contracts. Overall control risk must consider each compliance requirement tested during the program specific audit. Separate risk assessment procedures and materiality should be performed and generated for a program specific audit. b. Budget vs. Actual Expenditures Program Specific Audit Implication 1. The approved budget is to include the original approved Contract as well as any approved budget amendments/revisions. Example A. Testwork should include a schedule identifying each Contract and its original/amended budget, monthly billings,Contract utilization and any analytical expectations that may identify any overbillings. i. SAMIS does not allow providers to overbill any budgeted line item or Contract allocation,however,if Contract utilization is greater or less than expected,this could indicate that a budgeted salary rate is not the employee's actual rate. Provider must compensate employees at the rate stated on the budget. Any difference in rate would warrant a finding in the Program Specific Audit Report. c. Allowable/Unallowable Activities and Costs Common unallowable costs: 1. Salary rates,payroll methods and hours billed do not match original or amended budgets. 2. The amount of fringe benefits billed to the Trust is actually for employees not included in Contract budget and unrelated to the program. 3. Professional services are billed within regular salaries and wages. 4.Capital purchases disguised as repairs. 5. Sales taxes and tips. 6. Fuel 7. Food and beverage costs for parties,celebrations,end-of-program events,and conferences or conventions,unless while attending an out-of-town conference or convention. 8. Monetary gift cards as incentives. (A detailed listing of all costs and activities considered allowed and un-allowed can be viewed in the Budget Guidelines form on the Children's Trust website,www.thechildrenstrust.org/providers/forms.) Program Specific Audit Implication 1. Requires that the nature of services and type of costs paid are in agreement with the contractual budget and/or budget amendment/revision's Scope of Services and budget guidelines. AND/OR Requires that activities performed or costs paid with The Children's Trust funds are listed in the contractual budget narrative or a contractual budget amendment/revision narrative. 2. Any cost or service billed that is not approved in the Contract budget is a finding and reported as a questioned cost on the Program Specific Audit Report. 3. If any cost or service is billed in more than one Contract,and the billings are in excess of the total disbursement,or approved allocation,the expense has been overbilled or doubled billed and should be considered a finding. 4. The Children's Trust funds must supplement a program,supplanting is unallowable. A provider may not use Contract funds to defray any costs that the recipient already is obligated to pay. (See example F) Example A. If Provider asks to be reimbursed for 6 field trips to teach children social skills,only field trips enumerated in either the contractual budget narrative or the contractual Scope of Service will be reimbursed. B. If the Contractual budget,lists a Program Coordinator position at$25.00/hour,the provider must pay the Program Coordinator and charge The Children's Trust$25.00/hour.The provider cannot substitute funding identified for the Program Coordinator to any other position. C. If the Contractual budget,lists a Program Coordinator's position,with dedicated time charged to The Children's Trust program of 25%,the provider must keep records of an employee's time to substantiate that 25% of time was in fact earned and charged to The Children's Trust program. D. If 3 Contracts list a Program Coordinator's total budgeted salary as $100,000 and each Contract will reimburse$35,000 (35%),then a possible overbilling of$5,000 may have occurred ($35,000*3=$105,000 or 35%*3=105% Children's Trust salary allocation). E. If an invoice is submitted to The Children's Trust that includes food charges for end of the year parties and celebrations,those costs are NOT allowable per The Children's Trust budget guidelines and cannot be paid by The Children's Trust. F. If a provider,prior to applying to participate in the contracted program,committed to purchase 10 new computers for another program,the provider must purchase those 10 computers in addition to any other computers requested for The Children's Trust program. d. Cash Management Program Specific Audit Implication 1. With the exception of the last month of the Contract period,do monthly invoices represent cost actually paid during the Contract period (cash basis),rather than costs incurred or accrued. Example A. If payroll is paid on 3/31,it should be disclosed in March's reimbursement. B. If payroll is paid on 4/1, but represents time charged in March,it should be disclosed in April's reimbursement. e. Period of Availability Program Specific Audit Implication 1. Requires Provider to charge The Children's Trust grant with only allowable costs resulting from obligations incurred during the funding period. Example A. If the active Contract period extends from 8/1 through 7/31,and Provider expends $250.00 for office supplies on 9/30,during said Contract period,that expenditure must support program services performed during the Contract term. B. The following items warrant the most attention at the beginning and end of Contract periods: i. Payroll from expired Contracts is not allowed to be billed in the first month of the renewed Contract if it was paid during the invoiced month but was incurred in prior Contract. Reporting requirements for final invoice allow this payroll to be expensed and reimbursed in prior Contract. Only the portion of payroll incurred during the Contract period may be billed. ii. Utilities iii. Insurances f. Special Provisions Program Specific Audit Implication 1. Eligibility requirements related to Contract expectations such as type of participants served, number of participants served and background checks should NOT be tested as part of The Children's Trust program specific audit. The program specific audit is meant to test the fiscal viability of the provider. Therefore,certain core Contract provisions that support the fiscal viability of the provider should be tested. Example Each of the following special provisions must be tested: A. Insurance requirements (further description in Section L of the Core Contract) i. Auditor should determine if all applicable insurance policies were carried during the fiscal year. B. Proof of tax status (further description in Section M of the Core contract) ii. Auditor should vouch to applicable documents verifying that all incurred payroll and unemployment taxes have been paid. C. Data security obligation (further description in Section 12 of the Core Contract) i. Auditor should obtain and/or understand the Provider's data security policy. D. Subcontractor agreements (if applicable) i. Auditor should obtain and understand any agreements made with subcontracted parties. Additionally,the auditor should obtain an understanding of any Provider monitoring procedures. E. Matching Funds i. In some cases,a required match is contracted. This will be indicated in Section D of the Core Contract. Verify the applied method the provider uses to satisfy match requirements. Also,verify that provider maintains documentation to backup match requirements. The independent auditor's report shall state that the audit was conducted in accordance with auditing standards generally accepted in the United States of America;the standards applicable to financial audits contained in Government Auditing Standards,issued by the Comptroller General of the United States,and the Program Specific Audit requirements listed in The Children's Trust Contract. ATTACHMENT E-1 Affidavit under Penalty of Perjury for Level 2 Background Screenings Affidavit under Penalty of Perjury Affirming Compliance with Background Screening for Provider Personnel, Volunteers, and Subcontracted Personnel, as applicable. In accordance with Sections 943.0542, 984.01, Chapter 430, 435, 402, 39.001, and 1012.465 Florida Statutes,and pursuant to the requirements of Paragraph R. Background Screening of this Contract, the undersigned affiant makes the following statement under oath and under penalty of perjury, which is a first degree misdemeanor, punishable by a definite term of imprisonment not to exceed one year and/or a fine not to exceed $1,000, pursuant to Sections 837.012 and 775.082, Florida Statutes. All full-time, part-time, contracted staff and volunteers, along with the staff and volunteers provided to the program by a subcontractor have been checked against The Dru Sjodin National Sex Offender Public Website http://www.nsopw.gov/eng (Check must have taken place within 30 calendar days prior to the signing of this document.) STATE OF FLORIDA COUNTY OF MIAMI-DADE Before me, the undersigned authority, personally appeared (CEO/Executive Director) Authorized Provider Representative of (Provider Name) ,who being by me first duly sworn, deposes and says: I swear and affirm that the above-named contracted Provider is compliant with the requirements for personnel background screening detailed in Sections 943.0542,984.01,Chapter 435,402,39.001, and 1012.465 Florida Statutes, as applicable, for all personnel having direct contact with children. (Signature of CEO/Executive Director/HR Director) Date Sworn to and subscribed before me at Miami-Dade County, Florida this_day of , 20_by Who is personally known to me Who produced identification: Type of identification Signature of Notary Public State of Florida at Large Print, type or stamp name of notary public My Commission Expires: tti J O ATTACHMENT E-2 ��C°RkANS) ° `~ CHILD CARE MYFI FAMflIFC en" AFFIDAVIT OF GOOD MORAL CHARACTER State of Florida County of Before me this day personally appeared who, being duly sworn, deposes and says: (Applicant's/Employee's Name) As an applicant for employment with, an employee of, a volunteer for, or an applicant to volunteer with , I affirm and attest under penalty of perjury that I meet the moral character requirements for employment, as required by Chapter 435 Florida Statutes in that: I have not been arrested with disposition pending or found guilty of, regardless of adjudication, or entered a plea of nolo contendere or guilty to, or have been adjudicated delinquent and the record has not been sealed or expunged for,any offense prohibited under any of the following provisions of the Florida Statutes or under any similar statute of another jurisdiction for any of the offenses listed below: Relating to: Section 393.135 sexual misconduct with certain developmentally disabled clients and reporting of such sexual misconduct Section 394.4593 sexual misconduct with certain mental health patients and reporting of such sexual misconduct Section 415.1 1 1 adult abuse,neglect,or exploitation of aged persons or disabled adults or failure to report of such abuse Section 741.28 criminal offenses that constitute domestic violence,whether committed in Florida or another jurisdiction Section 777.04 attempts,solicitation,and conspiracy Section 782.04 murder Section 782.07 manslaughter,aggravated manslaughter of an elderly person or disabled adult,or aggravated manslaughter of a child Section 782.071 vehicular homicide Section 782.09 killing an unborn child by injury to the mother Chapter 784 assault,battery,and culpable negligence,if the offense was a felony Section 784.011 assault,if the victim of offense was a minor Section 784.03 battery,if the victim of offense was a minor Section 787.01 kidnapping Section 787.02 false imprisonment Section 787.025 luring or enticing a child Section 787.04(2) taking,enticing,or removing a child beyond the state limits with criminal intent pending custody proceeding Section 787.04(3) carrying a child beyond the state lines with criminal intent to avoid producing a child at a custody hearing or delivering the child to the designated person Section 790.1 15(1) exhibiting firearms or weapons within 1,000 feet of a school Section 790.1 15(2) (b) possessing an electric weapon or device,destructive device,or other weapon on school property Section 794.011 sexual battery Former Section 794.041 prohibited acts of persons in familial or custodial authority Section 794.05 unlawful sexual activity with certain minors Chapter 796 prostitution Section 798.02 lewd and lascivious behavior Chapter 800 lewdness and indecent exposure Section 806.01 arson Section 810.02 burglary Section 810.14 voyeurism,if the offense is a felony Section 810.145 video voyeurism,if the offense is a felony Chapter 812 theft and/or robbery and related crimes,if a felony offense Section 817.563 fraudulent sale of controlled substances,if the offense was a felony Section 825.102 abuse,aggravated abuse,or neglect of an elderly person or disabled adult Section 825.1025 lewd or lascivious offenses committed upon or in the presence of an elderly person or disabled adult Section 825.103 exploitation of disabled adults or elderly persons,if the offense was a felony Section 826.04 incest Section 827.03 child abuse,aggravated child abuse,or neglect of a child Section 827.04 contributing to the delinquency or dependency of a child Former Section 827.05 negligent treatment of children Section 827.071 sexual performance by a child Section 843.01 resisting arrest with violence Section 843.025 depriving a law enforcement,correctional,or correctional probation officer means of protection or communication Section 843.12 aiding in an escape Section 843.13 aiding in the escape of juvenile inmates in correctional institution Chapter 847 obscene literature Section 874.05(1) encouraging or recruiting another to join a criminal gang drug abuse prevention and control only if the offense was a felony or if any other person involved in the offense was a minor Section 916.1075 sexual misconduct with certain forensic clients and reporting of such sexual conduct Section 944.35(3) inflicting cruel or inhuman treatment on an inmate resulting in great bodily harm Section 944.40 escape Section 944.46 harboring,concealing,or aiding an escaped prisoner Section 944.47 introduction of contraband into a correctional facility Section 985.701 sexual misconduct in juvenile justice programs Section 985.711 contraband introduced into detention facilities I understand that I must applicable acknowledge the existence of any criminal record relating to the above lists of offenses including those under any similar statute of another jurisdiction, regardless of whether or not those records have been sealed or expunged. Further, I understand that, while employed or volunteering at in any position that requires background screening as a condition of employment, I must immediately notify my supervisor/employer of any arrest and any changes in my criminal record involving any of the above listed provisions of Florida Statutes or similar statutes of another jurisdiction whether a misdemeanor or felony.This notice must be made within one business day of such arrest or charge. Failure to do so could be grounds for termination. I attest that I have read the above carefully and state that my attestation here is true and correct that my record does not contain any of the above listed offenses. I understand, under penalty of perjury, all employees in such positions of trust or responsibility shall attest to meeting the requirements for qualifying for employment and agreeing to inform the employer immediately if arrested for any of the disqualifying offenses. I also understand that it is my responsibility to obtain clarification on anything contained in this affidavit which I do not understand prior to signing. I am aware that any omissions, falsifications, misstatements or misrepresentations may disqualify me from employment consideration and, if I am hired, may be grounds for termination or denial of an exemption at a later date. SIGNATURE OF AFFIANT: Sign Above OR Below, DO NOT Sign Both Lines To the best of my knowledge and belief, my record contains one or more of the applicable disqualifying acts or offenses listed above. I have placed a check mark by the offense(s) contained in my record. (If you have previously been granted an exemption for this disqualifying offense, please attach a copy of the letter granting such exemption.) (Please circle the number which corresponds to the offense(s) contained in your record.) SIGNATURE OF AFFIANT: Sworn to and subscribed before me this day of , 20 SIGNATURE OF NOTARY PUBLIC,STATE OF FLORIDA (Print,Type,or Stamp Commissioned Name of Notary Public) (Check one) Affiant personally known to notary OR Affiant produced identification ATTACHMENT E-3 kik P4q fi.`t- Child Abuse & Neglect Reporting Requirements ?�C 4 lNP All child care personnel are mandated by law to report their suspicions of child abuse, neglect, or abandonment to the Florida Abuse Hotline in accordance with s. 39.201 of the Florida Statutes(F.S.). * Child care personnel must be alert to the physical and behavioral indicators of child abuse and neglect. "Child Abuse or Neglect" is defined in s.39.201, F.S., as "harm or threatened harm" to a child's health (mental or physical) or welfare by the acts or omissions by a parent, adult household member, other person responsible for the child's welfare, or for purposes of reporting requirements by any person. Categories include: -Physical Abuse or Neglect (i.e. unexplained bruises, hunger, lack of supervision...) - Emotional Abuse or Neglect (i.e. impairment in the ability to function, depression...) -Sexual Abuse (i.e.withdrawal, excessive crying, physical symptoms...) * Reports must be made immediately to the Florida Abuse Hotline Information System by -Telephone at 1-800-96-ABUSE (1-800-962-2873), or - Fax at 1-800-914-0004,or - Online at http://www.dcf.state.fl.us/abuse/report/. * Failure to perform duties of a mandatory reporter pursuant to s.39.201, F.S. constitutes a violation of the standards in ss. 402.301-319, F.S. and is a felony of the third degree. Remember, it is each child care personnel's responsibility to report suspected abuse and/or neglect. * All reports are confidential. However, persons who are mandated reporters (child care personnel) are required to give their name when making a report. * It is important to give as much identifying and factual information as possible when making a report. * Any person,when acting in good faith, is immune from liability in accordance with s.39.203(1)(a), F.S. * For more information about child abuse and neglect, visit the Department's website at www.myflorida.com/childcare and select "Training Requirements." The Department offers a 4-hour Identifying and Reporting Child Abuse and Neglect course for child care providers. This course is an overview of the various types of abuse and neglect, indicators that may be observed, the legal responsibility of mandatory reporters, and the proper procedure for reporting abuse and neglect, as required by ss. 402.305(2) and 402.313(1), F.S. The course is offered both online and instructor-based throughout Florida. This statement is to verify that on , 20 , I, Date Print Name of Employee Read and understood the information and my mandated reporting requirements. Signature of Employee (for facility or large family child care home) Signature of Operator ` ti t'yt rnR��� N A1�o ATTACHMENT E-4 MYr LFAMILIES CUM BACKGROUND SCREENING & PERSONNEL FILE REQUIREMENTS Place in employee file and attach all background screening documentation. Authority: s. 402.301-319, F.S., and s. 435, F.S. Name of Employee: Name of Facility: *Social Security #: Date of Birth: Employment Date: *Pursuant to Chapter 435.05, F.S.,the Department's license/registration application requires personnel to give their Social Security number for the purposes of background screening.Social security numbers are used by the Department for identity verification only. Position Classification Position Type Age Group Assigned Education Level (check one) (check all that apply) (check one) (check one) Child Care Personnel Owner 0— 12 Months No High School/GED Intermittent Volunteer Director 1 Year High School Student Other Personnel Lead Teacher 2 Years High School/GED (must select age group) 3 Years National Early Childhood Credential VPK Instructor 4 Years Birth Through Five Child Care Credential Assistant Teacher 4 Years VPK School-Age Child Care Credential Substitute 5+Years Associates Degree Mixed Bachelor's Degree Not Applicable Master's Degree or Higher SCREENING DOCUMENTATION All child care personnel are required by law to be screened pursuant to Chapter 435, F.S., as a condition of employment and continued employment. Initial Screen Date Livescanned Date completed FINGERPRINT FDLE/FBI FDLE/FBI Affidavit of Good Moral Character N/A (due on or before employment,following a 90 break,or when changing employers) 5 Year Re-screen Date Livescanned Date completed FINGERPRINT FINGERPRINT FINGERPRINT OTHER REQUIREMENTS Date Employment References Checked: Names of References (attach additional documentation if necessary): Leave of Absence Documentation from Employer (if applicable): ATTACHMENT G Data Security Definitions "Authorized Employees" means Provider's employees who have a need to know or otherwise access Personal Information to enable Provider to perform its obligations under this Agreement. "Authorized Persons" means (i) Authorized Employees;or (ii) Provider's subcontractors approved by The Children's Trust who have a need to know or otherwise access Personal Information to enable Provider to perform its obligations under this Agreement,and who are bound in writing by confidentiality obligations sufficient to protect Personal Information in accordance with the terms and conditions of this Agreement. "Unauthorized Third Party" means any person other than Authorized Employee or Authorized Person(s). "Highly-Sensitive Personal Information" means an individual's (i) government-issued identification number(including,without limitation,social security number,driver's license number or state-issued identified number); (ii) financial account number,credit card number,debit card number,credit report information,with or without any required security code,access code,personal identification number or password,that would permit access to an individual's financial account;or (iii) biometric or health data. "Personal Information"includes Highly-Sensitive Personal Information or any of the following: i. An individual's first name or first initial and last name in combination with any one or more of the following data elements for that individual: 1. A social security number; 2. A driver license or identification card number,passport number,military identification number, or other similar number issued on a government document used to verify identity; 3. A financial account number or credit or debit card number,in combination with any required security code,access code,or password that is necessary to permit access to an individual's financial account; 4. Any information regarding an individual's medical history,mental or physical condition,or medical treatment or diagnosis by a health care professional;or 5. An individual's health insurance policy number or subscriber identification number and any unique identifier used by a health insurer to identify the individual. ii. User name or e-mail address,in combination with a password or security question and answer that would permit access to an online account. Notwithstanding the foregoing,the term "Personal Information"shall not include information (1) about an individual that has been made publicly available by a federal,state,or local governmental entity;or(2) that is encrypted,secured,or modified by any other method or technology that removes elements that personally identify an individual or that otherwise renders the information unusable. "Security breach" or"breach" means unauthorized access of data in electronic form containing personal information,or a breach or alleged breach of this Agreement relating to such privacy practices. Good faith access of Personal Information by an employee or agent of the covered entity shall not constitute a breach of security under this Agreement,so long as the information is not used for a purpose unrelated to the business of The Children's Trust,or as a result of any other unauthorized use.