2002-24862 Reso
RESOLUTION NO. 2002-24862
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING
AND AUTHORIZING THE CITY MANAGER TO ISSUE A
CERTIFICATION OF CONSISTENCY WITH THE CITY'S
CONSOLIDATED PLAN TO THE HOUSING AUTHORITY OF
THE CITY OF MIAMI BEACH (HACOMB) FOR ITS FIVE
YEAR PLAN FOR FISCAL YEARS 2003-2007 AND ITS
ANNUAL PLAN FOR FISCAL YEAR 2003, TO BE
SUBMITTED BY HACOMB TO THE U.S. DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT (U.S. HUD).
WHEREAS, on July 1, 1998, the Mayor and City Commission approved the City's
Consolidated Plan; and
WHEREAS, the Housing Authority of the City of Miami Beach (HACOMB) is
proposing to submit an Annual Plan and a Five Year Plan to the U.S. Department of
Housing and Urban Development (U.S. HUD) as part of the documentation for continued
funding for the operation of and subsidies for rental housing programs administered by
HACOMB; and
WHEREAS, U.S. HUD requires that local housing authorities obtain and submit a
Certification of Consistency with the Consolidated Plan from ~he entitlement jurisdiction
where the proposed activity is located; and
WHEREAS, HACOMB has submitted to the City its Five Year Plan.for Fiscal Years
2003-2007, and its Annual Plan for Fiscal Year 2003; and
WHEREAS, HACOMB has requested that the City issue the required Certification
of Consistency with the Consolidated Plan; and
WHEREAS, in accordance with the City's adopted Consolidated Plan, each request
for a Certification of Consistency with the Consolidated Plan requires City Commission
review and approval; and
WHEREAS, HACOMB's Five Year Plan for Fiscal Years 2003-2007 includes a
mission statement and delineates main goals to be implemented by HACOMB, and the
mission stated by the plan is "to provide those in need with quality affordable housing in
economically mixed setting while promoting resident self-sufficiency and fostering strong
neighborhoods. "
-~---~
~
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission authorize the City Manager to issue a Certification of Consistency with the
City's Consolidated Plan to the Housing Authority of the City of Miami Beach (HACOMB)
for its Five Year Plan for Fiscal Years 2003-2007 and its Annual Plan for Fiscal Year 2003,
to be submitted by the HACOMB to the U.S. Department of Housing and Urban
Development (U.S. HUD).
PASSED AND ADOPTED this 29th day of
May
, 2002.
JUtw~.f~
CITY CLERK
. ATTEST:
HA_5-YEAR PLAN 2003-2007_RESOLUTION.DOC
APPROVED AS TO
FORM & LANGUAGE
1& FOR EXECUTION
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A resolution authorizing the City Manager to issue a Certificate of Consistency with the City's Consolidated
Plan to the Housing Authority of the City of Miami Beach (HACOMB) for their 5 Year Plan for Fiscal Years
2003-2007 and Annual Plan for Fiscal Year 2003 to be submitted to the U.S. Department of Housing and
Urban Development.
Issue:
Shall the City authorize the City Manager to issue a Certificate of Consistency with the Consolidated Plan
to HACOMB for their 5 Year Plan for Fiscw Years 2003-2007 and Annual Plan for Fiscal Year 2003.
Item Summary/Recommendation:
HACOMB requested a Certification of Consistency with the Consolidated Plan as part of their Five Year Plan
for Fiscal Years 2003-2007 and their Annual Plan for Fiscal Year 2003. HACOMB is required by the Public
Housing Reform Act of 1998, to submit a Five Year Plan and Annual Plan and obtain a Certification of
Consistency with the Consolidated Plan from the entitlement jurisdiction where they operate. In accordance
with the Consolidated Plan adopted by the City, each request for a Certification of Consistency with the
Consolidated Plan requires City Commission review and approval.
Advisory Board Recommendation:
I N/A
Financial Information:
Amount to be expended:
c:J
Finance Dept.
Source of
Funds:
AGENDAITEM ~7~
DATE S-J. r-O,)...
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.cLmiami-beach.fl.us
COMMISSION MEMORANDUM
To:
From:
Mayor David Dermer and
Members of the City Commission
Jorge M. GonzaleZJ ~
City Manager r U
A RESOLUTIO OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
CITY MANAGER TO ISSUE A CERTIFICATION OF CONSISTENCY WITH
THE CITY'S CONSOLIDATED PLAN TO THE HOUSING AUTHORITY OF
THE CITY OF MIAMI BEACH (HACOMB) FOR THEIR FIVE YEAR PLAN
FOR FISCAL YEARS 2003-2007 AND THEIR ANNUAL PLAN FOR FISCAL
YEAR 2003, TO BE SUBMITTED BY HACOMB TO THE U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (U.S. HUD).
Date: May 29,2002
Subject:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
On April 25, 2002, the Housing Authority of the City of Miami Beach (HACOMB) requested
a Certification of Consistency with the Consolidated Plan as part oftheir Five Year Plan for
Fiscal Years 2003-2007 and their Annual Plan for Fiscal Year 2003. HACOMB submits
documents to U.S. HUD annually to enable them to continue receiving federal funding for
their housing programs. HACOMB is required by the Public Housing Reform Act of 1998,
to submit a Five Year Plan and Annual Plan. This year's submittal is the second Five Year
Plan and Annual Plan since the publication of the Housing Reform Act of 1998
As part of the Five Year Plan and the Annual Plan, U.S. HUD requires that housing
authorities obtain and submit a Certification of Consistency with the Consolidated Plan
from the entitlement jurisdiction where they operate. In accordance with the Consolidated
Plan adopted by the City, each request for a Certification of Consistency with the
Consolidated Plan requires City Commission review and approval.
The Housing Authority's Five Year Plan for Fiscal Years 2003-2007 includes a mission
statement and delineates main goals to be implemented by HACOMB. The mission stated
by the plan is "... to provide those in need with quality affordable housing in economically
mixed setting while promoting resident self-sufficiency and fostering strong
neighborhoods."
May 29, 2002
Commission Memorandum
HACOMB: 5- Year Plan 2003-2007
Page 2
The Plan enumerates five goals for HACOMB:
. Become a high performing housing authority by June 30, 2006;
. Create or partner in the creation of 200 new affordable rental and/or
homeownership units by June 30, 2006;
. Enhance the quality of life and self-sufficiency of their clients;
. Promote maximum diversity within the HACOMB staff to reflect the composition
of the community;
. Improve communications with the surrounding community and various public
and private groups interested in the activities of HACOMB.
A copy of the Housing Authority's Five Year Plan for Fiscal Years 2003-2007 and Annual
Plan for Fiscal Year 2003 is attached for your review. It is important to note that last year's
proposed plan for an assisted living facility is not included in the Housing Authority's Plan.
The City's Consolidated Plan identifies long term objectives in Chapter 4, "Five Year
Strategy." Under the Housing Strategy, page 50, the Consolidated Plan specifies that the
City and HACOMB will collaborate to continue to prevent homelessness and promote
independent living. Also, the Consolidated Plan delineates actions to be taken in Chapter
Five, "One Year Action Plan." Under General, page 73, the Consolidated Plan indicates
that the City will work with not-for-profit housing providers to expand the supply of
affordable housing.
The Administration recommends adoption of the attached Resolution of the Mayor and City
Commission of the City of Miami Beach, Florida, approving and authorizing the City
Manager to issue a Certification of Consistency with the City's Consolidated Plan to the
Housing Authority of the City of Miami Beach (HACOMB) for their Five Year Plan for Fiscal
Years 2003-2007 and their Annual Plan for Fiscal Year 2003 to be submitted by HACOMB
to U.S. HUD.
JMG/RCMNPG/MDC/SSL
F:INEIGIHouslngIMIGUELL\HA_5-Year Plan 2003-2007.doc
u. S. Department ofHousing and Urban Development
Office ofPublic and Indian Housing
Certification by State or Local Official of PHA Plans Consistency with the
Consolidated Plan
I, Jorge M. Gonzalez
the City Manager
certify that
the Five Year and Annual PHA Plan of the J-Iousing Authority of the City of Miami
Beach is consistent with the ConSolidated Plan of the City of Miami Beach,
prepared pursuant to 24 CFR Part 91.
Si
APPPOVEr.\ AB TO
FOrii,;!,~ L(hl,tJ'\llE
& FOB 8<ELUlION
Certification by State or Local Official ofPHA Plans Consistency with Consolidated Pian to Accompany the HUD 50075
OMB ApJrovaI No. 25n~'l26
Expires 3131/2002
(l f<YJ)
Page 1 of!
~- --
,-- .. Pt-~
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
PHA Plans
5 Year Plan for Fiscal Years 2003 - 2007
Annual Plan for Fisc'a! Year 2003
Housing Authority of the City of
Miami Beach, Florida
Adopted May 14, 2002,
HACOMB Regular Board Meeting
Resolution # 2002-14
FL- 017
NOTE: THIS PHA PLANS TEMPLATE (HUD 50075) IS TO BE COMPLETED IN ACCORDANCE
WITH INSTRUCTIONS LOCATED IN APPLICABLE PIH NOTICES
HUD 50075
OMB Approval No: 2577-0226
Expires: 03/3112002
PHA Plan
Agency Identification
PHA Name: The Housing Authority of The City of Miami Beach
PHA Number: FL- 017
PHA Fiscal Year Beginning: (July 1, 2003)
Public Access to Information
Information regarding any activities outlined in this plan can be obtained by
contacting: (select all that apply)
Main administrative office of the PHA
Display Locations For PHA Plans and Supporting Documents
The PHA Plans (including attachments) are available for public inspection at: (select all that
apply)
Main administrative office of the PHA
Main administrative office of the local government (Community Development)
PHA Plan Supporting Documents are available for inspection at: (select all that apply)
Main business office of the PHA
PHA Identification Section, Page 1
HUD 50075
OMB Approval No: 2577"()226
Expires: 0313112002
5- YEAR PLAN
PHA FISCAL YEARS 2003 - 2007
[24 CFR Part 903.5]
A. Mission
The Housing Authority of the City of Miami Beach's mission is to provide those in need
with quality affordable housing in economically mixed setting while promoting resident
self-sufficiency and fostering strong neighborhoods.
B. Goals
The goals and objectives listed below are derived from HUD's strategic Goals and Objectives and those
emphasized in recent legislation. PHAs may select any of these goals and objectives as their own, or identify
other goals and/or objectives. Whether selecting the HUD-suggested objectives or their own, PHAS ARE
STRONGLY ENCOURAGED TO IDENTIFY QUANTIFIABLE MEASURES OF SUCCESS IN
REACHING THEIR OBJECTIVES OVER THE COURSE OF THE 5 YEARS. (Quantifiable measures
would include targets such as: numbers offamilies served or PHAS scores achieved.) PHAs should identifY
_ these measures in the spaces to the right of or below the stated objectives.
HUD Strategic Goal: Increase the availability of decent, safe, and affordable housing.
D PHA Goal: Expand the supply of assisted housing
Objectives:
D Apply for additional rental vouchers:
D Reduce public housing vacancies:
D Leverage private or other public funds to create additional housing
opportunities:
D Acquire or build units or developments
o Other (list below)
D PHA Goal: Improve the quality of assisted housing
Objectives:
D Improve public housing management: (PHAS score)
D Improve voucher management: (SEMAP.score)
D Increase customer satisfaction:
D Concentrate on efforts to improve specific management functions:
(list; e.g., public housing finance; voucher unit inspections)
D Renovate or modernize public housing units:
D Demolish or dispose of obsolete public housing:
D Provide replacement public housing:
D Provide replacement vouchers:
D Other: (list below)
D PHA Goal: Increase assisted housing choices
Objectives:
D Provide voucher mobility counseling:
D Conduct outreach efforts to potential voucher landlords
D Increase voucher payment standards
D Implement voucher homeownership program:
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o Implement public housing or other homeownership programs:
o Implement public housing site-based waiting lists:
o Convert public housing to vouchers:
D Other: (list below)
HUD Strategic Goal: Improve community quality of life and economic vitality
D PHA Goal: Provide an improved living environment
Objectives:
o Implement measures to deconcentrate poverty by bringing higher income
public housing households into lower income developments:
D Implement measures to promote income mixing in public housing by assuring
access for lower income families into higher income developments:
D Implement public housing security improvements:
D Designate developments or buildings for particular resident groups (elderly,
persons with disabilities)
D Other: (list below)
HUD Strategic Goal: Promote self-sufficiency and asset development of families and
individuals
D PHA Goal: Promote self-sufficiency and asset development of assisted households
Objectives:
D Increase the number and percentage of employed persons in assisted families:
D Provide or attract supportive services to improve assistance recipients'
employability:
D Provide or attract supportive services to increase independence for the elderly
or families with disabilities.
D Other: (list below)
HUD Strategic Goal: Ensure Equal Opportunity in Housing for all Americans
D PHA Goal: Ensure equal opportunity and affirmatively further fair housing
Objectives:
D Undertake affirmative measures to ensure access to assisted housing
regardless of race, color, religion national origin, sex, familial status, and
disability:
D Undertake affirmative measures to provide a suitable living environment for
families living in assisted housing, regardless of race, color, religion national
origin, sex, familial status, and disability:
D Undertake affirmative measures to ensure accessible housing to persons with
all varieties of disabilities regardless of unit size required:
D Other: (list below)
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Other PHA Goals and Objectives: (list below)
Goal One: Become a high performing housing authority as measured by
both PHAS and SEMAP by June 30, 2006.
. Resolve all existing IP A audit findings except for the bond audit
submission deadline finding by June 30, 2002.
. Resolve all CMR audit findings by June 30, 2003.
. Resolve all IG findings by June 30,2004.
. Receive a finding-free audit (except for the bond audit submission
deadline) for the fiscal year ending June 30, 2003.
. Have all program areas become financially self-sustaining for fiscal year
2004 unless otherwise specifically authorized by the Board of
Commissioners.
. Continue to make the Fair Market Rents more reflective of current rents
in Miami Beach.
. Continue to promote landlord participation in the Section 8 Program on
an on-going basis.
. Improve communication between staff and public housing residents and
Section 8 participants.
Goal Two: Create or partner in the creation of 200 new affordable rental
and/or homeownership units by June 30,2006.
. All existing lots will either be constructed upon or sold by June 30, 2006.
. Apply for any new competitive HUD funds for additional affordable
housing, including vouchers.
. Engage in joint ventures or partnerships with both for-profit and not-
for-profit entities to create additional affordable housing opportunities
by June 30,2003.
. Open the new Single Parent Family Housing resource Center by
December 31, 2003.
Goal Three: Enhance the quality of life and self-sufficiency of our clients.
. Create four new supportive services either internally or through
partnerships each year for the next five years.
. Encourage participation in HACOMB affairs by assisting in the creation
of an umbrella resident organization that represents participants in all
programs by June 30,2003.
Goal Four: Promote maximum diversity within the HACOMB staff to
reflect the composition of the community.
Goal Five: Improve communications with the surrounding community and
various public and private groups interested in the activities of
HAC OM B.
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Annual PHA Plan
PHA Fiscal Year 2003
[24 CFR Part 903.7]
1.. Annual Plan TVDe:
Select which type of Annual Plan the PHA will submit.
I2$J Standard Plan
D Troubled Agency Plan
ii. Executive Summary of the Annual PHA Plan
[24 CFR Part 903.79 (r)]
Provide a brief overview of the information in the Annual Plan, including highlights of major initiatives and
discretionary policies the PHA has included in the Annual Plan.
This is not required according to HUD Notices.
iii. Annual Plan Table of Contents
[24 CFR Part 903.79 (r)]
Provide a table of contents for the Annual Plan, including attachments, and a list of supporting documents
available for public inspection.
Table of Contents
Page #
Annual Plan
i. Executive Summary 5
11. Table of Contents 5
1. Housing Needs 8
2. Financial Resources 15
3. Policies on Eligibility, Selection and Admissions 16
4. Rent Determination Policies 26
5. Operations and Management Policies 30
6. Grievance Procedures 31
7. Capital Improvement Needs 32
8. Demolition and Disposition 34
9. Designation of Housing 35
10. Conversions of Public Housing 36
11. Homeownership 37
12. Community Service Programs 39
13. Crime and Safety 42
14. Pets (Inactive for January 1 PHAs) 44
15. Civil Rights Certifications (included with PHA Plan Certifications) 45
16. Audit 45
17. Asset Management 45
18. Other Information 46
Attachments
Indicate which attachments lU'e provided by selecting all that apply. Provide the attachment's name (A, B, etc.) in
the space to the left of the name of the attachment. Note: If the attachment is provided as a SEPARATE file
submission from the PHA Plans file, provide the file name in plU'entheses in the space to the right of the title.
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Required Attachments:
o Admissions Policy for Deconcentration -Not required because we are all
elderly
X FY 2003 Capital Fund Program Annual Statement
Most recent board-approved operating budget (Required Attachment for PHAs that
are troubled or at risk of being designated troubled ONLY)
Optional Attachments:
[8] PHA Management Organizational Chart - FL017aOl
o FY 2001 Capital Fund Program 5 Year Action Plan
[8] Cornrnents of Resident Advisory Board or Boards (must be attached ifnot included
in PHA Plan text) - FL017bOl
[8] Other (List below, providing each attachment name)
Substantial Deviation Definition - FL017cOl
Membership of the Resident Advisory Board - FL017dOl
Resident Commissioner.. FL017eOl
Statement of P~rogress on meeting goals and objectives - FL017fOl
Pet Policy - FL017g01
Community Service Summary - Suspended, No HOPE IV Program
Supporting Documents Available for Review
Indicate which documents are available for public review by placing a mark in the "Applicable & On Display"
column in the appropriate rows. All listed documents must be on display if applicable to the program activities
conducted by the PHA.
List of Supportine: Documents Available for Review
Applicable Supporting Document Applicable Plan Component
&
On Disolav
XX PHA Plan Certifications of Compliance with the PHA Plans and 5 Year and Annual Plans
Related Re2Ulations
XX State/Local Government Certification of Consistency with the 5 Year and Annual Plans
Consolidated Plan
XX Fair Housing Documentation: 5 Year and Annual Plans
Records reflecting that the PHA has examined its programs or
proposed programs, identified any impediments to fair housing
choice in those programs, addressed or is addressing those
impediments in a reasonable fashion in view of the resources
available, and worked or is working with local jurisdictions to
implement any of the jurisdictions' initiatives to affirmatively
further fair housing that require the PHA's involvement.
XX Consolidated Plan for the jurisdictionls in which the PHA is Annual Plan:
located (which includes the Analysis of Impediments to Fair Housing Needs
Housing Choice (AI))) and any additional backup data to
support statement of housinl!; needs in the iurisdiction
XX Most recent board-approved operating budget for the public Annual Plan:
housing program Financial Resources;
XX Public Housing Admissions and (Continued) Occupancy Policy Annual Plan: Eligibility,
(A&O), which includes the Tenant Selection and Assignment Selection, and Admissions
Plan [TSAP] Policies
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List of Supportinl! Documents Available for Review
Applicable Supporting Document Applicable Plan Component
&
On Display
XX Section 8 Administrative Plan Annual Plan: Eligibility,
Selection, and Admissions
Policies
N/A Public Housing Deconcentration and Income Mixing Annual Plan: Eligibility,
Documentation: Selection, and Admissions
1. PHA board certifications of compliance with Policies
deconcentration requirements (section 16(a) of the US
Housing Act of 1937, as implemented in the 2/18/99
Quality Housing and Work Responsibility Act Initial
Guidance; Notice and any further HUD guidance) and
2. Documentation of the required deconcentration and income
mixing analysis
XX Public housing rent determination policies, including the Annual Plan: Rent
methodology for setting public housing flat rents Determination
check here if included in the public housing
A & 0 Policy
XX Schedule of flat rents offered at each public housing Annual Plan: Rent
development Determination
[gI check here if included in the public housing
A & 0 Policy
XX Section 8 rent determination (payment standard) policies Annual Plan: Rent
[gI check here if included in Section 8 Administrative Determination
Plan
XX Public housing management and maintenance policy Annual Plan: Operations and
documents, including policies for the prevention or eradication Maintenance
of pest infestation (including cockroach infestation)
XX Public housing grievance pFOcedures Annual Plan: Grievance
[gI check here if included in the public housing Procedures
A & 0 Policy
XX Section 8 informal review and hearing procedures Annual Plan: Grievance
[gI check here if included in Section 8 Administrative Procedures
Plan
XX The HUD-approved Capital Fund/Comprehensive Grant Annual Plan: Capital Needs
Program Annual Statement (HUD 52837) for the active grant
year
XX Most recent ClAP Budget/Progress Report (HUD 52825) for Annual Plan: Capital Needs
any active ClAP IUlUlt
XX Most recent, approved 5 Year Action Plan for the Capital Annual Plan: Capital Needs
Fund/Comprehensive Grant Program, ifnot included as an
attachment (provided at PHA option) .
Approved HOPE VI applications or, if more recent, approved or Annual Plan: Capital Needs
submitted HOPE VI Revitalization Plans or any other approved
proposal for development of public housing ,
Approved or submitted applications for demolition and/or Annual Plan: Demolition and
disposition of public housing Disposition
Approved or submitted applications for designation of public Annual Plan: Designation of'
housing (Desilmated Housing Plans) Public Housinl!:
Approved or submitted assessments of reasonable revitalization Annual Plan: Conversion of
of public housing and approved or submitted conversion plans Public Housing
prepared pursuant to section 202 of the 1996 HUD r)
Approoriations Act
Approved or submitted public housing homeownership Annual Plan: '.' I
co
programs/plans Homeownershio
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,
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List of SUDDortinf! Documents Available for Review
Applicable Supporting Document Applicable Plan Component
&
On Disolav
Policies governing any Section 8 Homeownership program Annual Plan:
o check here if included in the Section 8 Homeownership
Administrative Plan
Any cooperative agreement between the PHA and the T ANF Annual Plan: Community
agency Service & Self-Sufficiency
XX FSS Action Plan/s for public housing and/or Section 8 Annual Plan: Community
Service & Self-Sufficiency
Most recent self-sufficiency (ED/SS, TOP or ROSS or other Annual Plan: Community
resident services grant) 21"llJ1t orogram reoorts Service & Self-Sufficiency
XX The most recent Public Housing Drug Elimination Program Annual Plan: Safety and
(PHEDEP) semi-annual performance report for any open grant Crime Prevention
and most recently submitted PHDEP aoolication (PHDEP Plan)
XX The most recent fiscal year audit of the PHA conducted under Annual Plan: Annual Audit
section 5(h)(2) of the U.S. Housing Act of 1937 (42 U. S.C.
1437c(h)), the results of that audit and the PHA's response to
any findin~s
Troubled PHAs: MOAlRecoverv Plan Troubled PHAs
Other supporting documents (optional) (specify as needed)
(list individually; use as many lines as necessary)
1. Statement of Housin2 Needs
[24 CFR Part 903.79 (a)]
A. Housing Needs of Families in the Jurisdictionls Served by the PHA
Based upon the information contained in the Consolidated Planls applicable to the jurisdiction, and/or other data
available to the PHA, provide a statement of the housing needs in the jurisdiction by completing the following
table. In the "Overall" Needs column, provide the estimated number of renter families that have housing needs.
For the remaining characteristics, rate the impact of that factor on the housing needs for each family type, from 1
to 5, with 1 being "no impact" and 5 being "severe impact." Use N/A to indicate that no information is available
upon which the PHA can make this assessment.
Housing Needs of Families in the Jurisdiction
by Family T' rpe
Family Type Overall Afford- Supply Quality Access- Size Loca-
abilitv ibilitv tion
Income <= 30% of 12,356 5 5 3 4 4 5
AMI
Income> 30% but 6.623 5 5 3 4 4 5
<=50% of AMI
Income >50% but 6,625 4 4 3 4 4 5
<80% of AMI
Elderly 11,288 4 5 3 4 4 5
Families with N/A 5 4 3 4 4 5
Disabilities
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Housing Needs of Families in the Jurisdiction
bv Family T 'pe
Family Type Overall Afford- Supply Quality Access- Size Loca-
abilitv ibility lion
Black 938 3 3 3 4 4 5
Hispanic 13,077 4 4 3 4 4 5
What sources of information did the PHA use to conduct this analysis? (Check all that apply;
all materials must be made available for public inspection.)
X HUD Data Tables
B. Housing Needs of Families on the Public Housing and Section 8
Tenant- Based Assistance Waiting Lists
State the housing needs of the families on the PHA's waiting list/so Complete one table for eacb type of PHA-
wide waiting list administered by tbe PHA. PHAs may provide separate fables for site-based or sub-
'urisdictional ublic housin waitin lists at their 0 tion.
Housing Needs of Families on the Waiting List
Waiting list type: (select one) Please note figures are estimates only
X Public Housing
D Combined Section 8 and Public Housing
D Public Housing Site-Based or sub-jurisdictional waiting list (optional)
Ifused, identi which develo ment/sub'urisdiction:
# of families % of total families Annual Turnover
Waitin list total 478
Extremely low 420
income <=30% AMI
Very low income 58 12%
(>30% but <=50%
AMI
Low income N/A N/A
(>50% but <80%
AM
Families with N/A N/A
children
Elder! families 478 100%
Families with N/A N/A
Disabilities
Ethnicity Hispanic 450 94%
Ethnicity Non- 28 6%
His anic
Race White 466 6%
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Housing Needs of Families on the Waiting List
Race Black 12 3% ... ..
Race Asian .... .;;. ...
Race Indian
Characteristics by
Bedroom Size
(Public Housing
Only)
OBR 20 5%
IBR 443 92%
2BR 15 3%
3BR -
4BR
5BR 0 0
5+BR 0 \)
Is the waiting list closed (select one)? D No [8J Yes
If yes:
How long has it been closed (# of months) 1 month
Does the PHA expect to reopen the list in the PHA Plan year? X No Yes
Does the PHA permit specific categories of families onto the waiting list, even if
generally closed? ~ No 0 Yes
B. Housing Needs of Families on the Public Housing and Section 8 Tenant- Based
Assistance Waiting Lists
State the housing needs of the families on thePHA's waiting list/so Complete one table for
each type of PHA-wide waiting list administered by the PHA. PHAs may provide
separate tables for site-based or sub-jurisdictional public housing waiting lists at their option.
Housing Needs of Families on the Waiting List
Waiting list type: (select one)
X Section 8 Tenant Based Assistance
o Combined Section 8 and Public Housing
o Public Housing Site-Based or sub-jurisdictional waiting list (optional)
!fused, identi which develo mentlsub'urisdiction:
# of families % of total families Annual Turnover
Waitin list total 358
Extremely low 337
income <=30% AMI
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Housing Needs of Families on the Waiting List
Very low income 21 6% I
(>30% but <=50%
AMI) I'"
.'
Low income N/A N/A
(>50% but <80%
AMI) .. .'
Families with 179 50%
children '.' ... ...
Elderly families 176 50%
Families with 58 16%
Disabilities ". ".
Ethnicity Hispanic 181 51% -
..
Ethnicity Non- 177 49% ......
Hispanic ; .... .... < ....
Race White 193 53% ....
. ..
Race Black 164 46% ." ..
Race Asian .' ... ....
.......<.... . ..... '..
Race Indian 1 1% ~~".. . <.....
............ :.<:
,
Characteristics by
Bedroom Size
(Public Housing
Only)
OBR 2 .55%
1BR 58 49%
2BR 83 37%
3BR 37 13%
4BR 3 .83%
5BR 0 0
5+BR 0 0
Is the waiting list closed (select one)? D No cgJ Yes
If yes:
How long has it been closed (# of months) 3.5 yrs
Does the PHA expect to reopen the list in the PHA Plan year? No X Yes
Does the PHA permit specific categories of families onto the waiting list, even if
2enerallv closed? IX] No n Yes'
c. Strategy for Addressing Needs
Provide a brief description of the PHA' s strategy for addressing the housing needs of families in the jurisdiction
and on the waiting list IN THE UPCOMING YEAR, and the Agency's reasons for choosing this strategy.
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(1) Strate2ies
Need: Shortage of affordable housing for all eligible populations
rg]
rg]
rg]
D
o
rg]
rg]
rg]
rg]
rg]
o
Strategy 1. Maximize the number of affordable units available to the PHA within its
current resources by:
Select all that apply
Employ effective maintenance and management policies to minimize the number of
public housing units off-line
Reduce turnover time for vacated public housing units
Reduce time to renovate public housing units
Seek replacement of public housing units lost to the inventory through mixed finance
development
Seek replacement of public housing units lost to the inventory through section 8
replacement housing resources
Maintain or increase section 8 lease-up rates by establishing payment standards that
will enable families to rent throughout the jurisdiction
Undertake measures to ensure access to affordable housing among families assisted
by the PHA, regardless of unit size required
Maintain or increase section 8 lease-up rates by marketing the program to owners,
particularly those outside of areas of minority and poverty concentration
Maintain or increase section 8 lease-up rates by effectively screening Section 8
applicants to increase owner acceptance of program
Participate in the Consolidated Plan development process to ensure coordination with
broader community strategies
Other (list below)
Strategy 2: Increase the number of affordable housing units by:
Select all that apply
rg]
rg]
rg]
o
Apply for additional section 8 units should they become available
Leverage affordable housing resources in the community through the creation
of mixed - finance housing
Pursue housing resources other than public housing or Section 8 tenant-based
assistance.
Other: (list below)
Need: Specific Family Types: Families at or below 30% of median
Strategy 1: Target available assistance to families at or below 30 % of AMI
Select all that apply
~
I:8J
o
~
o
Exceed HUD federal targeting requirements for families at or below 30% of AMI in
public housing
Exceed HUD federal targeting requirements for families at or below 30% of AMI in
tenant-based section 8 assistance
Employ admissions preferences aimed at families with economic hardships
Adopt rent policies to support and encourage work
Other: (list below)
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Need: Specific Family Types: Families at or below 50% of median
Strategy 1: Target available assistance to families at or below 50% of AMI
Select all that apply
D Employ admissions preferences aimed at families who are working
D Adopt rent policies to support and encourage work
D Other: (list below)
Need: Specific Family Types: The Elderly
Strategy 1: Target available assistance to the elderly:
Select all that apply
~
~
D
Seek designation of public housing for the elderly
Apply for special-purpose vouchers targeted to the elderly, s~ould they become
available
Other: (list below)
Need: Specific Family Types: Families with Disabilities
Strategy 1: Target available assistance to Families with Disabilities:
Select all that apply
D
~
~
~
D
Seek designation of public housing for families with disabilities
Carry out the modifications needed in public housing based on the section 504 Needs
. Assessment for Public Housing
Apply for special-purpose vouchers targeted to families with disabilities, should they
become available
Affirmatively market to local non-profit agencies that assist families with disabilities
Other: (list below)
Need: Specific Family Types: Races or ethnicities with disproportionate housing needs
Strategy 1: Increase awareness of PHA resources among families of races and
ethnicities with disproportionate needs:
Select if applicable
cg]
D
Affirmatively market to raceslethnicities shown to have disproportionate housing
needs
Other: (list below)
Strategy 2: Conduct activities to affirmatively further fair housing
Select all that apply
cg]
cg]
D
Counsel section 8 tenants as to location of units outside of areas of poverty or
minority concentration and assist them to locate those units
Market the section 8 program to owners outside of areas of poverty /minority
concentrations
Other: (list below)
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Other Housing Needs & Strategies: Oist needs and strategies below)
(2) Reasons for Selectine Strateeies
Of the factors listed below, select all that influenced the PHA's selection of the strategies it
will pursue:
C8J
C8J
cgJ
cgJ
cgJ
cgJ
cgJ
cgJ
cgJ
cgJ
o
Funding constraints
Staffing constraints
Limited availability of sites for assisted housing
Extent to which particular housing needs are met by other organizations in the
community
Evidence of housing needs as demonstrated in the Consolidated Plan and other
information available to the PHA
Influence of the housing market on PHA programs
Community priorities regarding housing assistance
Results of consultation with local or state government
Results'of consultation with residents and the Resident Advisory Board
Results of consultation with advocacy groups
Other: (list below)
2. Statement of Financial Resources
[24 CFR Part 903.7 9 (b)]
List the financial resources that are anticipated to be available to the PHA for the support of Federa1public
housing and tenant-based Section S assistance programs administered b>,~e FHA. ~~g~ePlan)'ear:";Note:
the table assumes that Federal public housing or tenantbased Section 8as~istanc~gnmt fundsar~~en4~ ~n
eligible purposes; therefore, uses of these funds need not be stated.forotherfun9s,indic!lt~~~p~ef~r"those
funds as one. of the fol1owing categories: public housing operations,publichous~~,apitaliwPr()Xet1!ent~;public
housing safety/security, public housing supportive services, SectionS tenant-based assistance, Section S
supportive services or other. .
Financial Resources:
Planned Sources and Uses
Sources Planned $ Planned Uses
1. Federal Grants (FY 2000 2rants)
a) Public Housin~ ()Peratin~ Fund 433,670 .
b) Public Housin~ Capital Fund 273,50S
c) HOPE VI Revitalization N/A
d) HOPE VI Demolition N/A
e) Annual Contributions for Section 8 14,218,364
Tenant-Based Assistance
f) Public Housing Drug Elimination 49,138
Program (including any Technical
Assistance funds) .
g) Resident Opportunity and Self- N/A
Sufficiency Grants ..
h) Community Development Block Grant N/A
i) HOME N/A
Other Federal Grants (list below)
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Financial Resources:
Planned Sources and Uses
Sources Planned $ Planned Uses
2. Prior Year Federal Grants (unobligated 0
funds only) (list below)
3. Public Housine: Dwelline: Rental Income 330,000 P. H. Operations
,
4. Other income (list below)
Interest Income 300 P. H. Operations
Misc. Income 5,100 P. H. Operations
Section 8 Interest Income 6,000 Section 8 Operations
Section 8 / P.R. Investments 100,000 Investments
4. Non-federal sources (list below)
Total resources 15,416,080
3. PHA Policies Governine: Elie:ibilitv. Selection. and Admissions
[24 CPR Part 903.79 (c)l
A. Public Housing
~emptions: PHAs that do not administer public housing are not required to complete subcomponent 3A.
(1) Elhrtbilitv
a. When does the PHA verify eligibility for admission to public housing? (select all that
apply)
[gI When families are within a certain number of being offered a unit: (state number) -
10
o When families are within a certain time of being offered a unit: (state time)
o C>ther: (describe)
b. Which non-income (screening) factors does the PHA use to establish eligibility for
admission to public housing (select all that apply)?
[gI Criminal or Drug-related activity
[gI Rental history
o Housekeeping
[gI c>ther (describe)
Credit Report
c. [gI Yes 0 No: Does the PHA request criminal records from local law enforcement
agencies for screening purposes?
d. [gI Yes 0 No: Does the PHA request criminal records from State law enforcement
agencies for screening purposes? If local records require it.
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e.D Yes ~ No: Does the PHA access FBI criminal records from the FBI for screening
purposes? (either directly or through an NCIC-authorized source)
(2)Waitin2 List Or2anization
a. Which methods does the PHA plan to use to organize its public housing waiting list (select
all that apply)
~ Community-wide list
o Sub-jurisdictional lists
o Site-based waiting lists
o Other (describe)
b. Where may interested persons apply for admission to public housing?
o PHA main administrative office
o PHA development site management office
~ Other (list below) ,
At various local accessible public facilities listed in advertisements announcing
the availability of public housing.
c. If the PHA plans to operate one or more site-based waiting lists in the coming year,
answer each of the following questions; ifnot, skip to subsection (3) Assignment
1. How many site-based waiting lists will the PHA operate in the coming year?O
2.0 Yes 0 No: Are any or all of the PHA's site-based waiting lists new for the
upcoming year (that is, they are not part ofa previously-HUD-
approved site based waiting list plan)?
If yes, how many lists?
3. 0 Yes 0 No: May families be on more than one list simultaneously
If yes, how many lists?
4. Where can interested persons obtain more information about and sign up to be on the
site-based waiting lists (select all that apply)?
o PHA main administrative office
o All PHA development management offices
D Management offices at developments with site-based waiting lists
o At the development to which they would like to apply
o Other (list below)
(3) Assi2nment
a. How many vacant unit choices are applicants ordinarily given before they fall to the
bottom of or are removed from the waiting list? (select one)
~ One
o Two
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o Three or More
b. IZI Yes D No: Is this policy consistent across all waiting list types?
c. If answer to b is no, list variations for any other than the primary public housing waiting
list/s for the PHA:
(4) Admissions Preferences
a. Income targeting:
IZI Yes 0 No: Does the PHA plan to exceed the federal targeting requirements by
targeting more than 40% of all new admissions to public housing to
families at or below 30% of median area income?
b. Transfer policies:
In what circumstances will transfers take precedence over new admissions? (list below)
(8J Emergencies.
~ Overhoused
IZI Underhoused
l:8J Medical justification
IZI Administrative reasons determined by the PHA (e.g., to permit modernization work)
o Resident choice: (state circumstances below)
D Other: (list below)
c. Preferences
1. IZI Yes 0 No: Has the PHA established preferences for admission to public housing
(other than date and time of application)? (If "no" is selected, skip to
subsection (5) Occupancy)
2. Which of the following admission preferences does the PHA plan to employ in the
coming year? (select all that apply from either former Federal preferences or other
preferences)
Former Federal preferences:
o Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
o Victims of domestic violence
o Substandard housing
o Homelessness
o High rent burden (rent is > 50 percent of income)
Other preferences: (select below)
l:8J Working families and those unable to work because of age or disability who live or
work in Miami Beach
~ Veterans and veterans' families who live or work in Miami Beach
IZI Residents who live and/or work in the jurisdiction
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~
o
o
o
o
x
Those enrolled currently in educational, training, or upward mobility programs who
live or work in Miami Beach
Households that contribute to meeting income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility
programs
Victims of reprisals or hate crimes
Economic Hardship- Households paying in excess of 40% of household income for
rent.
3. lfthe PHA will employ admissions preferences, please prioritize by placing a "I" in the
space that represents your first priority, a "2" in the box representing your second priority,
and so on. lfyou give equal weight to one or more of these choices (either through an
absolute hierarchy or through a point system), place the same number next to each. That
means you can use "I" more than once, "2" more than once, etc.
2 Date and Time
Former Fecferal preferences:
Involuntary Displacement (Disaster, Government Action, Action of Housing
Owner, Inaccessibility, Property Disposition)
Victims of domestic violence
Substandard housing
Homelessness
High rent burden
Other preferences (select all that apply)
1 Working families and those unable to work because of age or disability
1 Veterans and veterans' families
1 Residents who live and/or work in the jurisdiction
1 Those enrolled currently in educational, training, or upward mobility programs
o Households that contribute to meeting income goals (broad range of incomes)
o Households that contribute to meeting income requirements (targeting)
o Those previously enrolled in educational, training, or upward mobility
programs
o Victims of reprisals or hate crimes
1 Economic Hardship
4. Relationship of preferences to income targeting requirements:
o The PHA applies preferences within income tiers
~ Not applicable: the pool of applicant families ensures that the PHA will meet income
targeting requirements
(5) Occupancv
a. What reference materials can applicants and residents use to obtain information about the
rules of occupancy of public housing (select all that apply)
1ZI The PHA-resident lease
~ The PHA's Admissions and (Continued) Occupancy policy
~ PHA briefing seminars or written materials
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o Other source (list)
b. How often must residents notify the PHA of changes in family composition?
all that apply)
o At an annual reexamination and lease renewal
[gI Any time family composition changes
o At family request for revision
o Other (list)
(select
(6) Deconcentration and Income Mixinl!
Not applicable - all elderly/disabled
a.D Yes 0 No: Did the PHA's analysis of its family (general occupancy) developments
to determine concentrations of poverty indicate the need for measures
to promote de concentration of poverty or income mixing?
b. 0 Yes X No: Did the PHA adopt any changes to its admissions policies based on the
results of the required analysis of the need to promote
deconcentration of poverty or to assure income mixing?
c. If the answer to b was yes, what changes were adopted? (select all that apply)
o Adoption of site-based waiting lists
If selected, list targeted developments below:
o Employing waiting list "skipping" to achieve deconcentration of poverty or income
mixing goals at targeted developments
If selected, list targeted developments below:
o Employing new admission preferences at targeted developments
If selected, list targeted developments below:
o Other (list policies and developments targeted below)
d. 0 Yes 0 No: Did the PHA adopt any changes to other policies based on the results of
the required analysis of the need for deconcentration of poverty and
income mixing?
e. If the answer to d was yes, how would you describe these changes? (select all that apply)
o Additional affirmative marketing
o Actions to improve the marketability of certain developments
o Adoption or adjustment of ceiling rents for certain developments
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o
o
Adoption of rent incentives to encourage deconcentration of poverty and income-
mixing
Other (list below)
f. Based on the results ofthe required analysis, in which developments will the PHA make
special efforts to attract or retain higher-income families? (select all that apply)
o Not applicable: results of analysis did not indicate a need for such efforts
o List (any applicable) developments below:
g. Based on the results of the required analysis, in which developments will the PHA make
special efforts to assure access for lower-income families? (select all that apply)
o Not applicable: results of analysis did not indicate a need for such efforts
o List (any applicable) developments below:
B. Section 8
Exemptions: PHAs that do not administer section 8 are not required to complete sub-component 3B...
Unless otherwise specified, all questions in this section apply only to the tenant-based section 8 assistance
program (vouchers, and until completely merged into the voucher program, certificates).
(1) Elieibilitv
a. What is the extent of screening conducted by the PHA? (select all that apply)
[gI Criminal or drug-related activity only to the extent required by law or regulation
o Criminal and drug-related activity, more extensively than required by law or
regulation
o More general screening than criminal and drug-related activity (list factors below)
D Other (list below)
b. IZl Yes 0 No: Does the PHA request criminal records from local law enforcement
agencies for screening purposes?
c. IZl Yes 0 No: Does the PHA request criminal records from State law enforcement
agencies for screening purposes? If warranted.
d.D Yes IZl No: Does the PHA access FBI criminal records from the FBI for screening
purposes? (either directly or through an NCIC-authorized source)
e. Indicate what kinds of information you share with prospective landlords? (select all that
apply)
o Criminal or drug-related activity
o Other (describe below)
(2) Waitine List Oreanization
a. With which of the following program waiting lists is the section 8 tenant-based assistance
waiting list merged? (select all that apply)
o None
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o Federal public housing
r8] Federal moderate rehabilitation
r8] Federal project-based certificate program
o Other federal or local program (list below)
b. Where may interested persons apply for admission to section 8 tenant-based assistance?
(select all that apply)
I:8J PHA main administrative office
o Other (list below)
(3) Search Time
a. I:8J Yes 0 No: Does the PHA give extensions on standard 60-day period to search for a
unit?
If yes, state circumstances below: Will give 2 30-day extensions if they can show they
have been unsuccessful in finding a unit. -
(4) Admissions Preferences
a. Income targeting
r8] Yes 0 No: Does the PHA plan to exceed the federal targeting requirements by
targeting more than 75% of all new admissions to the section 8 program
to families at or below 30% of median area income?
b. Preferences
1. [8] Yes 0 No: Has the PHA established preferences for admission to section 8 tenant-
based assistance? (other than date and time of application) (if no, skip
to subcomponent (5) Special purpose section 8 assistance
programs)
2. Which of the following admission preferences does the PHA plan to employ in the
coming year? (select all that apply from either former Federal preferences or other'
preferences)
Former Federal preferences
o Involuntary Displacement (Disaster, Government Action, Action of Housing Owner,
Inaccessibility, Property Disposition)
o Victims of domestic violence
o Substandard housing
c=J Homelessness
o High rent burden (rent is > 50 percent of income)
Other preferences (select all that apply)
IZI Working families and those unable to work because of age or disability and live or
work in Miami Beach
IZI U.S. Veterans and veterans' families and live or work in Miami Beach
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[gI
l2J
o
o
o
o
x
Residents who live and/or work in your jurisdiction
Those enrolled currently in educational, training, or upward mobility programs and
live or work in Miami Beach
Households that contribute to meeting income goals (broad range of incomes)
Households that contribute to meeting income requirements (targeting)
Those previously enrolled in educational, training, or upward mobility programs
Victims of reprisals or hate crimes
Other preference(s) (list below)
Economic Hardship- Households paying in excess of 40% of household income for
rent
3. If the PHA will employ admissions preferences, please prioritize by placing a "1" in
the space that represents your first priority, a "2" in the box representing your second
priority, and so on. If you give equal we.ight to one or more of these choices (either through
an absolute hierarchy or through a point system), place the same number next to each.
That means you can use "1" more than once, "2" more than once, etc.
2 Numerical Selection order- Lottery
Former Federal preferences
Involuntary Displacement (Disaster, Government Action, Action of Housing Owner,
Inaccessibility, Property Disposition)
Victims of domestic violence
Substandard housing
Homelessness
High rent burden
Other preferences (select all that apply)
1 Working families and those unable to work because of age or disability who live or
work in Miami Beach
1 Veterans and veterans' families who live or work in Miami Beach
1 Residents who live and/or work in your jurisdiction
1 Those enrolled currently in educational, training, or upward mobility programs who
live or work in Miami Beach
o Households that contribute to meeting income goals (broad range of incomes)
o Households that contribute to meeting income requirements (targeting)
o Those previously enrolled in educational, training, or upward mobility
programs
o Victims of reprisals or hate crimes
1 Other preference(s) (list below)
Economic Hardship- Rent burden in excess of 40% of household income for rent.
4. Among applicants on the waiting list with equal preference status, how are
applicants selected? (select one)
Date and time of application
X Drawing (lottery) or other random choice technique
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5. If the PHA plans to employ preferences for "residents who live and/or work in the
jurisdiction" (select one)
[8J This preference has previously been reviewed and approved by HUD
D The PHA requests approval for this preference through this PHA Plan
6. Relationship of preferences to income targeting requirements: (select one)
o The PHA applies preferences within income tiers
[8J Not applicable: the pool of applicant families ensures that the PHA will meet income
targeting requirements
(5) Special Purpose Section 8 Assistance Proerams
a. In which documents or other reference materials are the policies governing eligibility.
selection. and admissions to any special-purpose section 8 program administered by the
PHA contained? (select all that apply) ,
[8J The Section 8 Administrative Plan
[8J Briefing sessions and written materials
D Other (list below)
b. How does the PHA announce the availability of any special-purpose section 8 programs
to the public?
[8J Through published notices
o Other (list below)
4. PHA Rent Determination Policies
[24 CFR Part 903.79 (d)]
A. Public Housing
Exemptions: PHAs that do not administer public housing are not required to complete sub-component 4A.
(1) Income Based Rent Policies
Describe the PHA's income based rent setting policy/ies for public housing using, including discretionary (that
is, not required by statute or regulation) income disregards and exclusions, in the appropriate spaces below.
a. Use of discretionary policies: (select one)
~ The PHA will not employ any discretionary rent-setting policies for income based
rent in public housing. Income-based rents are set at the higher of 30% of adjusted
monthly income. 10% of unadjusted monthly income, the welfare rent. or minimum
rent (less HUD mandatory deductions and exclusions). (If selected. skip to sub-
component (2))
---or---
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o The PHA employs discretionary policies for determining income based rent (If
selected, continue to question b.)
b. Minimum Rent
1. What amount best reflects the PHA's minimum rent? (select one)
~ $0
o $1-$25
o $26-$50
2. 0 Y es ~ No: Has the PHA adopted any discretionary minimum rent hardship
exemption policies?
3. I~yes to question 2, list these policies below:
c. Rents set at less than 30% than adjusted income
1. 0 Yes rgj No: Does the PHA plan to charge rents at a fixed amount or
percentage less than 30% of adjusted income?
2. If yes to above, list the amounts or percentages charged and the circumstances under
which these will be used below:
d. Which of the discretionary (optional) deductions and/or exclusions policies does the PHA
plan to employ (select all that apply)
o For the earned income of a previously unemployed household member
o For increases in earned income
o Fixed amount (other than general rent-setting policy)
If yes, state amount/s and circumstances below:
o
Fixed percentage (other than general rent-setting policy)
If yes, state percentage/s and circumstances below:
o
o
D
o
o
For household heads
For other family members
For transportation expenses
For the non-reimbursed medical expenses of non-disabled or non-elderly
families
Other (describe below)
e. Ceiling rents
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1. Do you have ceiling rents? (rents set at a level lower than 30% of adjusted income)
(select one)
Yes for all developments
Yes but only for some developments
X No
2. For which kinds of developments are ceiling rents in place? (select all that apply)
For all developments
o For all general occupancy developments (not elderly or disabled or elderly only)
o For specified general occupancy developments
o For certain parts of developments; e.g., the high-rise portion
o For certain size units;. e.g., larger bedroom sizes
o Other (list below)
3. Select the space or spaces that best describe how you arrive at ceiling rents (select all that
apply)
o
o
o
o
o
o
o
Market comparability study
Fair market rents (FMR)
95th percentile rents
75 percent of operating costs
100 percent of operating costs for general occupancy (family) developments
Operating costs plus debt service
The "rental value" of the unit
Other (list below)
f. Rent re-determinations:
1. Between income reexaminations, how often must tenants report changes in income
or family composition to the PHA such that the changes result in an adjustment to
rent? (select all that apply)
o Never
o At family option
~ Any time the family experiences an income increase over $50 a month
o Any time a family experiences an income increase above a threshold amount or
percentage: (if selected, specify threshold)_
o Other (list below)
g.D Yes cgj No: Does the PHA plan to implement individual savings accounts for
residents (ISAs) as an alternative to the required 12 month
disallowance of earned income and phasing in of rent increases in
the next year?
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(2) Flat Rents
1. In setting the market-based flat rents, what sources of information did the PHA use to
establish comparability? (select all that apply.)
D The section 8 rent reasonableness study of comparable housing
o Survey of rents listed in local newspaper
[gI Survey of similar unassisted units in the neighborhood
o Other (list/describe below)
B. Section 8 Tenant-Based Assistance
Exemptions: PHAs that do not administer Section 8 tenant-based assistance are not required to complete sub-
component 4B. Unless otherwise specified, all questions in this section apply only to the tenant-based
section 8 assistance program (vouchers, and until completely merged into the voucher program,
certificates).
(1) Payment Standards
Describe the voucher payment standards and policies.
a. What is the PHA's payment standard? (select the category that best describes your
standard)
o At or above 90% but below I 00% of FMR
o 100% ofFMR
[gI Above 100% but at or below 110% ofFMR
X Above 110% ofFMR (ifHUD approved; describe circumstances below)
Will seek higher payment standards with HUD approval in the Plan Year where
areas within Miami Beach sustain prevailing rents in excess of 110% of FMR.
b. If the payment standard is lower than FMR, why has the PHA selected this standard?
(select all that apply)
o FMRs are adequate to ensure success among assisted families in the PHA's segment
of the FMR area
o The PHA has chosen to serve additional families by lowering the payment standard
o Reflects market or submarket
D Other (list below)
c. lfthe payment standard is higher than FMR, why has the PHA chosen this level? (select
all that apply)
[gI FMRs are not adequate to ensure success among assisted families in the PHA' s
segment of the FMR area
[gI Reflects market or submarket
[gI To increase housing options for families
D Other (list below)
d. How often are payment standards reevaluated for adequacy? (select one)
~ Annually
o Other (list below)
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e. What factors will the PHA consider in its assessment of the adequacy of its payment
standard? (select all that apply)
~ Success rates of assisted families
~ Rent burdens of assisted families
o Other (list below)
(2) Minimum Rent
a. What amount best reflects the PHA's minimum rent? (select one)
~ $0
o $1-$25
o $26-$50
b. 0 Yes [gI No: Has the PHA adopted any discretionary minimum rent hardship
exemption policies? (if yes, list below)
5. Operations and Manag:ement
[24 CFR Part 903.79 (e)]
Exemptions from Component 5: High performing and small PHAs are not required to complete this section.
Section 8 only PHAs must complete parts A, B, and C(2)
A. PHA Management Structure
Describe the PHA's management structure and organization.
(select one)
~ An organization chart showing the PHA's management structure and organization is
attached.
o A brief description of the management structure and organization of the PHA
follows:
B. BUD Programs Under PHA Management
List Federal programs administered by the PHA, number offamilies served at the beginning of the
upcoming fiscal year, and expected turnover in each. (Use "NA" to indicate that the PHA does not operate
any of the pro2J'aJllS listed below.)
Program Name Units or Families Expected
Served at Year Turnover
Be2innin2
Public Housing 200 2/mo.
Section 8 Vouchers 2,200 3/mo.
Section 8 Certificates
Section 8 Mod Rehab
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Special Purpose Section
8 CertificatesN ouchers
(list individuaily)
Public Housing Drug
Elimination Program
(PHDEP)
Other Federal
Programs(list
individually)
Emergency Shelter
Grant
~ C. Management and Maintenance Policies-
List the PHA's public housing management and maintenance policy documents, manuals and handbooks that
contain the Agency's rules, standards, and policies that govern maintenance and management of public housing,
including a description of any measures necessary for the prevention or eradication of pest infestation (which
includes cockroach infestation) and the policies governing Section 8 management.
(1) Public Housing Maintenance and Management: (list below)
Admission and Continued Occupancy
Public Housing Maintenance and Management
Personnel Policy
Public Housing Maintenance Handbook
(2) Section 8 Management: (list below)
Section 8 Administrative Plan
Section 8 Master Guidebook
6. PHA Grievance Procedures
[24 CFR Part 903.79 (f)]
Exemptions from component 6: High performing PHAs are not required to complete component 6. Section 8-
Only PHAs are exempt from sub-component 6A.
A. Public Housing
1. 0 Yes [gI No: Has the PHA established any written grievance procedures in addition to
federal requirements found at 24 CFR Part 966, Subpart B, for
residents of public housing?
If yes, list additions to federal requirements below:
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2. Which PHA office should residents or applicants to public housing contact to initiate the
PHA grievance process? (select all that apply)
IZI PHA main administrative office
o PHA development management offices
o Other (list below)
B. Section 8 Tenant-Based Assistance
1. 0 Yes IZI No: Has the PHA established informal review procedures for applicants to the
Section 8 tenant-based assistance program and informal hearing
procedures for families assisted by the Section 8 tenant-based
assistance program in addition to federal requirements found at 24
CFR 982?
If yes, list additions to federal requirements below:
2. Which PHA office should applicants or assisted families contact to initiate the informal
review and informal hearing processes? (select all that apply)
IZI PHA main administrative office
o Other (list below)
7. Capital Improvement Needs
[24 CFR Part 903.79 (g)]
Exemptionsfrom Component 7: Section 8 only PHAs are not required to complete this componentand may skip
to Component 8.
A. Capital Fund Activities
Exemptions from sub-component 7A: PHAs that will not participate in the Capital Fund Program may skip to
component 7B. AU other PHAs must complete 7A as instructed.
(1) CaDitalFund Proeram Annual Statement
Using parts 1, II, and III of the Annual Statement for the Capital Fund Program (CFP), identify capital activities
the PHA is proposing for the upcoming year to ensure long-term physical and social viability of its public,
housing developments. This statement can be completed by using the CFP Annual Statement tables provided in
the table library at the end of the PHA Plan template OR, at the PHA's option, by completing and attaching a
properly updated HUD-52837.
Select one:
o The Capital Fund Program Annual Statement is provided as an attachment to the
PHA Plan at Attachment (state name)
-or-
f2J The Capital Fund Program Annual Statement is provided below: (if selected, copy the
CFP Annual Statement from the Table Library and insert here)
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Component 7
Capital Fund Program Annual Statement
Parts I, II, and II
Annual Statement
Capital Fund Program (CFP) Part I: Summary
Capital Fund Grant Number 029 FFY of Grant Approval: 01/31/02
X Original Annual Statement
Line No. Summary by Development Account Total Estimated Cost
1 Total Non-CGP Funds
2 1406 Operations $27,350
3 1408 Management Improvements
4 1410 Administration , $27,350
5 1411 Audit
6 1415 Liquidated Damages
7 1430 Fees and Costs
8 1440 Site Acquisition
9 1450 Site Improvement $30,000
10 1460 Dwelling Structures $166,308
11 1465.1 Dwelling Equipment-Nonexpendable
12 1470 Nondwelling Structures
13 1475 Nondwelling Equipment $22,500
14 1485 Demolition
15 1490 Replacement Reserve
16 1492 Moving to Work Demonstration
17 1495.1 Relocation Costs
18 1498 Mod Used for Development
19 1502 Contingency
20 Amount of Annual Grant (Sum of lines 2-19) $273,508
21 Amount of line 20 Related to LBP Activities
22 Amount of line 20 Related to Section 504 Compliance
23 Amount of line 20 Related to Security
24 Amount of line 20 Related to Energy Conservation Measures $156,308
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Annual Statement
Capital Fund Program (CFP) Part II: Supporting Table
Development General Description of Major Work Development Total
NumberIName Categories Account Estimated
HA-Wide Activities Number Cost
FL 017, Rebecca Operations 10% 1406 $27,350
Towers South
FL 017, Rebecca Administration- Partial salary of Facilities 1410 $27,350
Towers South Manager
FL 017, Rebecca Site Improvements- Install automatic 1450 $8,500
Towers South security gates at parking entranceway.
Install automatic security camera & $8,500
communication system in building
entranceway areas.
Total $17,000
1450
FL 017, Rebecca Dwelling Structures 1460
Towers South
Install GFI outlets in bathrooms & 1460 $10,000
kitchens
Replace windows with new Solar pane 1460 $156,308
energy saving units
Total $166~08
1460
Non- Dwelling Equipment 1475
Maintenance Vehide 1475 $22,500
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Annual Statement
Capital Fund Program (CFP) Part III: Implementation Schedule
Development All Funds Obligated All Funds Expended
Number/Name (Quarter Ending Date) (Quarter Ending Date)
HA- Wide Activities
FL 017- Rebecca 09/30/03 12/31/05
Towers South
-
B. HOPE VI and Public Housing Development and Replacement
Activities (Non-Capital Fund)
Applicability of sub-component 7B: All PHAs administering public housing. Identify any approved HOPE VI
and/or public housing development or replacement activities not described in the Capital Fund Program Annual
Statement.
DYes [8J No: a) Has the PHA received a HOPE VI revitalization grant? (ifno, skip to
question c; if yes, provide responses to question b for each grant,
copying and completing as many times as necessary)
b) Status of HOPE VI revitalization grant (complete one set of questions
for each grant)
1. Development name:
2. Development (project) number:
3. Status of grant: (select the statement that best describes the current status)
o Revitalization Plan under development
o Revitalization Plan submitted, pending approval
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o Revitalization Plan approved
o Activities pursuant to an approved Revitalization Plan
underway
DYes IZI No: c) Does the PHA plan to apply for a HOPE VI Revitalization grant in the
Plan year?
If yes, list development name/s below:
IZI Yes 0 No: d) Will the PHA be engaging in any mixed-finance development
activities for public housing in the Plan year? Under Consideration,
not definite.
If yes, list developments or activities below:
This would be a new development
DYes IZI No: e) Will the PHA be conducting any other public housing development or
replacement activities not discussed in the Capital Fund Program
Annual Statement?
If yes, list developments or activities below:
~ Demolition and Disposition
[24 CFR Part 903.79 (h)]
Applicability of component 8: Section 8 only PHAs are not required to complete this section.
1. X Yes No:
Does the PHA plan to conduct any demolition or disposition activities
(pursuant to section 18 of the U.S. Housing Act of 1937 (42 U.S.C.
1437p)) in the plan Fiscal Year? (If"No", skip to component 9; if
"yes", complete one activity description for each development.)
2. Activity Description
D Yes 0 No:
Has the PHA provided the activities description information in the
optional Public Housing Asset Management Table? (If "yes", skip to
component 9. If"No", complete the Activity Description table
below.)
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5. Number of units affected: 0 units- vacant land
6. Coverage of action (select one)
o Part of the development
X Total develooment- five vacant lots
7. Timeline for activity:
a. Actual or projected start date of activity: Lot sale anticipated 10/02
b. Proiected end date of activity: 03/03
2:.. Desie:nation of Public Housine: for Occupancy by Elderly Families or
Families with Disabilities or Elderly Families and Families with
Disabilities
[24 CPR Part 903.7 9 (i)]
Exemptions from Component 9; Section 8 only PHAs are not required to complete this section.
1.1Z! Yes 0 No: Has the PHA designated or applied for approval to designate or does
the PHA plan to apply to designate any public housing for occupancy
only by the elderly families or only by families with disabilities, or by
elderly families and families with disabilities or will apply for
designation for occupancy by only elderly families or only families
with disabilities, or by elderly families and families with disabilities
as provided by section 7 of the U.S. Housing Act of 1937 (42 U.S.C.
1437e) in the upcoming fiscal year? (If "No", skip to component 10.
If''yes'', complete one activity description for each development,
unless the PHA is eligible to complete a streamlined submission;
PHAs completing streamlined submissions may skip to component
10.)
2. Activity Description
X Yes D No: Has the PHA provided all required activity description information
for this component in the optional Public Housing Asset
Management Table? If "yes", skip to component 10. If "No",
complete the Activity Description table below.
Desi nation of Public Housin
1a. Development name: Rebecca Towers South
lb. Develo ment ro'ect number: FL017-001
2. Designation type:
Occupancy by only the elderly (gI
Occupancy by families with disabilities 0
Occu anc b onl elderl families and families with disabilities 0
3. Application status (select one)
Approved; included in the PHA's Designation Plan X
Submitted, pending approval 0
Planned a lication
4. Date this desi ation a roved, submitted, or
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)
5. If approved, will this designation constitute a (select one)
1:8] New Designation Plan
o Revision of a reviousl -a roved Desi ation Plan?
6. Number of units affected: 200
7. Coverage of action (select one)
D Part of the development
1:8] Total develo ment
10. Conversion of Public Housintz to Tenant-Based Assistance
[24 CFR Part 903.7 9 (j))
Exemptions from Component 10; Section 8 only PHAs are not required to complete this section.
A. Assessments of Reasonable Revitalization Pursuant to section 202 of the HUD FY
1996 HUD Appropriations Act
1. D Yes 1:8] No:
Have any of the PHA's developments or portions of developments
been identified by HUD or thePHA as covered under section 202 of
the HUD FY 1996 HUD Appropriations Act? (If "No", skip to
component 11; if ''yes'', complete one activity description for each
identified development, unless eligible to complete a streamlined
submission. PHAs completing streamlined submissions may skip to
component 11.)
2. Activity Description
D Yes D No: Has the PHA provided all required activity description information
for this component in the optional Public Housing Asset
Management Table? If "yes", skip to component 11. If "No",
complete the Activity Description table below.
Conversion of Public Housin
la. Development name:
lb. Develo ment ro'ect number:
2. What is the status of the required assessment?
o Assessment underway
D Assessment results submitted to HUD
D Assessment results approved by HUD (if marked, proceed to next question)
D Other (explain below)
3. Yes No: Is a Conversion Plan required? (If yes, go to block 4; ifno, go to
block 5.
4. Status of Conversion Plan (select the statement that best describes the current status)
o Conversion Plan in development
o Conversion Plan submitted to HUD on: (DD/MMlYYYY)
o Conversion Plan approved by HUD on: (DD/MMlYYYY)
o Activities pursuant to HUD-approved Conversion Plan underway
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5. Description of how requirements of Section 202 are being satisfied by means other
than conversion (select one)
o Units addressed in a pending or approved demolition application (date.
submitted or approved:
o Units addressed in a pending or approved HOPE VI demolition application
(date submitted or approved: )
o Units addressed in a pending or approved HOPE VI Revitalization Plan (date
submitted or approved: )
o Requirements no longer applicable: vacancy rates are less than 10 percent
o Requirements no longer applicable: site now has less than 300 units
o Other: (describe below)
B. Reserved for Conversions pursuant to Section 22 of the U.S. Housing Act of 1937
C. Reserved for Conversions pursuant to Section 33 of the U.S. Housing Act of 1937
11. Homeownership Prog:rams Administered bv the PHA
[24 CPR Part 903.79 (k)]
A. Public Housing
Exemptions from Component IIA: Section 8 only PHAs are not required to complete IIA.
1. 0 Yes I2J No:
Does the PHA administer any homeownership programs administered
by the PHA under an approved section 5(h) homeownership program
(42 U.S.C. 1437c(h)), or an approved HOPE I program (42 U.S.C.
1437aaa) or has the PHA applied or plan to apply to administer any
homeownership programs under section 5(h), the HOPE I program, or
section 32 of the U.S. Housing Act of 1937 (42 V.S.C. 1437z-4). (If
"No", skip to component lIB; if"yes", complete one activity
description for each applicable program/plan, unless eligible to
complete a streamlined submission due to small PHA or high ,
performing PHA status. PHAs completing streamlined submissions
may skip to component lIB.)
2. Activity Description
DYes 0 No: Has the PHA provided all required activity description information
for this component in the optional Public Housing Asset
Management Table? (If "yes", skip to component 12. If "No",
complete the Activity Description table below.)
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Public Housing Homeownership Activity Description
Com lete one for each develo ment affected
la. Development name:
1 b. Develo ment ro' ect number:
2. Federal Program authority:
o HOPE I
o 5(h)
o Turnkey ill
Section 32 of the USHA of 1937 effective 10/1199
3. Application status: (select one)
o Approved; included in the PHA's Homeownership Plan/Program
o Submitted, pending approval
o Planned a lication
4. Date Homeownership Plan/Program approved, submitted, or planned for submission:
DDIMMNYYY
5. Number of units affected:
6. Coverage of action: (select one)
o Part of the development
Total develo ment
B. Section 8 Tenant Based Assistance
1. 0 Yes (gI No:
Does the PHA plan to administer a Section 8 Homeownership
program pursuant to Section 8(y) of the U.S.H.A. of 1937, as
implemented by 24 CFR part 982 ? (If"No", skip to component 12; if
"yes", describe each program using the table below (copy and
complete questions for each program identified), unless the PHA is
eligible to complete a streamlined submission due to high performer
status. High performing PHAs may skip to component 12.)
2. Program Description:
a. Size of Program
o Yes 0 No:
Will the PHA limit the number of families participating in the section
8 homeownership option?
If the answer to the question above was yes, which statement best describes the
number of participants? (select one)
o 25 or fewer participants
o 26 - 50 participants
o 51 to 100 participants
o more than 100 participants
b. PHA-established eligibility criteria
DYes 0 No: Will the PHA's program have eligibility criteria for participation in its
Section 8 Homeownership Option program in addition to HUD criteria?
If yes, list criteria below:
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12. PHA Community Service and Self-sufficiency Pro2rams
[24 CFR Part 903.79 (I)]
Exemptions from Component 12: High performing and small PHAs are not required to complete this
component. Section 8-0nly PHAs are not required to complete sub-component C.
A. PHA Coordination with the Welfare (TANF) Agency
1. Cooperative agreements:
o Yes ~ No: Has the PHA has entered into a cooperative agreement with the TANF
Agency, to share information and/or target supportive services (as
contemplated by section 12(d)(7) of the Housing Act of 1937)?
If yes; what was the date that agreement was signed? DD/MMIYY
2. Other coordination efforts between the PHA and TANF agency (select all that apply)
~ Client referrals
~ Information sharing regarding mutual clients (for rent determinations and otherwise)
~ Coordinate the provision of specific social and self-sufficiency services and programs
to eligible families .
o Jointly administer programs
o Partner to administer a HUD Welfare-to-Work voucher program
o Joint administration of other demonstration program
~ Other (describe)
HACOMB will be leasing space to the TANF agency.
B. Services and programs offered to residents and participants
(1) General
a. Self-Sufficiency Policies
Which, if any of the following discretionary policies will the PHA employ to enhance
the economic and social self-sufficiency of assisted families in the following areas?
(select all that apply)
o Public housing rent determination policies
o Public housing admissions policies
o Section 8 admissions policies
o Preference in admission to section 8 for certain public housing families
~ Preferences for families working or engaging in training or education
programs for non-housing programs operated or coordinated by the PHA
o Preference/eligibility for public housing homeownership option participation
o Preference/eligibility for section 8 homeownership option participation
o Other policies (list below)
b. Economic and Social self-sufficiency programs
~ Yes 0 No: Does the PHA coordinate, promote or provide any programs to
enhance the economic and social self-sufficiency of residents?
(If "yes", complete the following table; if"no" skip to sub-
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component 2, Family Self Sufficiency Programs. The position of
the table may be altered to facilitate its use. )
Services and Programs
Program Name & Description Estimated Allocation Access Eligibility
(including location, if appropriate) Size Method (development office / (public housing or
(waiting PHA main office / other section 8
list/random provider name) participants or
selection/specific both)
criteria/other)
Family Self Sufficiency 72 yolunteer Main Office Section 8
HAND Prol!:ram 50 volunteer Main Office Both
Social Service Coordinator 200 volunteer Main Office Public Housing
(2) Familv Self Sufficiency pro2ram/s
P
D
a. artiCIPatlOn escnDtlon
Family Self Sufficiency (FSS) Particioation
Program Required Number of Participants Actual Number of Participants
(start ofFY 2000 Estimate) (As of: DDIMMIYY)
Public Housing
Section 8 72 62 (02/01/02)
b.D Yes IZI No:
If the PHA is not maintaining the minimum program size required by
HUD, does the most recent FSS Action Plan address the steps the
PHA plans to take to achieve at least the minimum program size?
If no, list steps the PHA will take below:
Document how many have graduated since QHWRA. HACOMB
believes this will put us in compliance.
C. Welfare Benefit Reductions
1. The PHA is complying with the statutory requirements of section 12(d) of the U.S.
Housing Act of 1937 (relating to the treatment of income changes resulting from welfare
program requirements) by: (select all that apply)
IZI Adopting appropriate changes to the PHA' s public housing rent determination
policies and train staff to carry out those policies
IZI Informing residents of new policy on admission and reexamination
rxI Actively notifying residents of new policy at times in addition to admission and
reexamination.
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~
~
o
Establishing or pursuing a cooperative agreement with all appropriate T ANF
agencies regarding the exchange of information and coordination of services
Establishing a protocol for exchange of information with all appropriate T ANF
agencIes
Other: (list below)
D. Reserved for Community Service Requirement pursuant to section 12(c) of the U.S.
Housing Act of 1937
13. PHA Safety and Crime Prevention Measures
[24 CFR Part 903.7 9 (m)]
Exemptions from Component 13: High performing and small PHAs not participating in PHDEP and Section 8
Only PHAs may skip to component 15. High Performing and small PHAs that are participating in PHDEP and
are submitting a PHDEP Plan with this PHA Plan may skip to sub-component D.
A. Need for measures to ensure the safety of public housing residents
1. Describe the need for measures to ensure the safety of public housing residents (select all
that apply)
o High incidence of violent and/or drug-related crime in some or all of the PHA's
developments
o High incidence of violent and/or drug-related crime in the areas surrounding or
adjacent to the PHA's developments
o Residents fearful for their safety and/or the safety of their children
~ Observed lower-level crime, vandalism and/or graffiti
o People on waiting list unwilling to move into one or more developments due to
perceived and/or actual levels of violent and/or drug-related crime
o Other (describe below)
2. What information or data did the PHA used to determine the need for PHA actions to
improve safety of residents (select all that apply).
~
o
o
~
~
o
~
o
Safety and security survey of residents
Analysis of crime statistics over time for crimes committed "in and around" public
housing authority
Analysis of cost trends over time for repair of vandalism and removal of graffiti
Resident reports
PHA employee reports
Police reports
Demonstrable, quantifiable success with previous or ongoing anticrime/anti drug
programs
Other (describe below)
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3. Which developments are most affected? (list below)
Rebecca Tower South
B. Crime and Drug Prevention activities the PHA has undertaken or plans to
undertake in the next PHA fiscal year
1. List the crime prevention activities the PHA has undertaken or plans to undertake: (select
all that apply)
o Contracting with outside and/or resident organizations for the provision of crime-
and/or drug-prevention activities
o Crime Prevention Through Environmental Design
o Activities targeted to at-risk youth, adults, or seniors
o Volunteer Resident PatrollBlock Watchers Program
IZI Other (describe below)
Hiring private security guards and coordinate with local law enforcement
Installation of security gates access to parking lots & CCTV security camera
system within entranceways to building(s).
-
2. Which developments are most affected? (list below)
Rebecca Tower South & Rebecca Towers North
C. Coordination between PHA and the police
1. Describe the coordination between the PHA and the appropriate police precincts for
carrying out crime prevention measures and activities: (select all that apply)
D
~
D
D
D
D
IZI
Police involvement in development, implementation, and/or ongoing evaluation of
drug-elimination plan
Police provide crime data to housing authority staff for analysis and action
Police have established a physical presence on housing authority property (e.g.,
community policing office, officer in residence)
Police regularly testify in and otherwise support eviction cases
Police regularly meet with the PHA management and residents
Agreement between PHA and local law enforcement agency for provision of above~
baseline law enforcement services
Other activities (list below)
Coordinate secutity guard services with local law enforcenent
2. Which developments are most affected? (list below)
Rebecca Tower South
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114. RESER:VEDFOR PET POLICY.
[24 CFR Part 903.7 9 (n)]
The following rules are established to govern the keeping of pets in and on properties owned
and operated by The Housing Authority of the City of Miami Beach (HACOMB).
Before pet's arrival, all pets must be registered with the HACOMB offices. Tenants must
receive written permission to keep any animal on or about the premises. This privilege may
be revoked at any time subject to HACOMB procedure, if the animal becomes destructive or
a nuisance to others, or if the tenant/owner fails to comply with the following:
(a) A maximum number of one common household pet is allowed per dwelling unit.
Household pet meaning; a domesticated animal, such as a dog, cat, bird, fish, or turtle,
that is traditionally kept in the home for pleasure rather than for commercial purposes. A
common household pet does not include reptiles (except turtles). If the definition
conflicts with any applicable state or local law or regulation defining the pets that may
be owned or kept in dwelling accommodations, State, local law or regulation shall
prevail.
(b) Pets can not exceed a maximum of25lbs.
(c) Tenant must pay a $50.00 refundable pet deposit prior to the arrival of the pet. This
deposit will be used in the event of needs for repairs and replacements to tenant's
dwelling unit, and fumigation of tenants dwelling unit. HACOMB will return any unused
portion of deposit 4-6 weeks after tenant moves or no longer keeps pet in unit.
, (d) No pet may be kept in violation of humane or health laws.
(e) Pet is to be walked away from property to deposit waste. In the event that the animal
proceeds to waste on HACOMB property, it is the owner's responsibility to comply with
City of Miami Beach Ordinance No. 94-2906, ~ 1(4-6.14.1), 2-16-94 and properly
dispose of droppings.
(f) Tenant shall take adequate precautions to eliminate any pet odors within or around unit
and maintain unit in a sanitary condition at all times
(g) Pet owner is required to comply with applicable state and local laws or regulations on
licensing and inoculation of pets, and must provide the building administration with a
copy at annual recertification time.
(h) Pets must be spayed. If such animals are not spayed and have offspring, tenant is in
violation of this rule.
(i) Pets must remain in tenant's unit unless they are on a leash and if pet is confined to a
cage it must remain so.
G) Tenant shall not permit any disturbance by their pet, which would interfere with the quiet
enjoyment of other tenants; which includes loud barking, howling, biting, scratching,
chirping or other such activities.
(k) Ifpets are left unattended for twenty-four (24) hours or more, the Housing Authority may
enter to the unit to remove the pet and transfer it to the local SPCA. HACOMB accepts
no responsibility for the pet under such circumstances.
(1) Tenant must give a name and address of a local relative or friend who would care for the
animal in the event of an emergency.
(m)Tenant shall not alter their unit to create an enclosure for the animal
(n) Tenant is responsible for all damages caused by their pet
(0) Tenants who violate the above stated rules may be required to relinquish their pet within
30 days of notice and/or be subject to eviction.
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15. Civil Ri2hts Certifications
[24 CFR Part 903.79 (0))
Civil rights certifications are included in the PHA Plan Certifications of Compliance with the
PHA Plans and Related Regulations.
16. Fiscal Audit
[24 CFR Part 903.79 (p)]
1. [gI Yes D No: Is the PHA required to have an audit conducted under section
5(h)(2) of the U.S. Housing Act of 1937 (42 U S.C. 1437c(h))?
(Ifno, skip to component 17.)
2. [gI Yes D No: Was the most recent fiscal audit submitted to HUD?
3. [gI Yes D No: Were there any findings as the result ofthat audit?
4. [gI Yes D No: If there were any findings, do any remain unresolved?
If yes, how many unresolved findings remain? Four
5. IZl Yes D No: Have responses to any unresolved findings been submitted to HUD?
Ifnot, when are they due (state below)?
17. PHA Asset Mana2ement
[24 CFR Part 903.7 9 (q)]
Exemptions from component 17: Section 8 Only PHAs are not required to complete this component. High
performing and small PHAs are not required to complete this component.
1.1Zl Yes D No: Is the PHA engaging in any activities that will contribute to the long-term
asset management of its public housing stock, including how the
Agency will plan for long-term operating, capital investment,
rehabilitation, modernization, disposition, and other needs that have
not been addressed elsewhere in this PHA Plan?
2. What types of asset management activities will the PHA undertake? (select all that apply)
D Not applicable
D Private management
D Development-based accounting
[gI Comprehensive stock assessment
X Other: (list below)
Collaborations with other local Not-For-Profit and Profit organizations to pursue
additional affordable housing development and management activities for the HACOMB.
3. DYes IZl No: Has the PHA included descriptions of asset management activities in the
optional Public Housing Asset Management Table?
18. Other Information
[24 CFR Part 903.7 9 (r)]
A. Resident Advisory Board Recommendations
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1. X Yes 0 No: Did the PHA receive any comments on the PHA Plan from the Resident
Advisory Board/s?
2. If yes, the comments are: (if comments were received, the PHA MUST select one)
X Attached at Attachment (File name) FL017cOl
o Provided below:
3. In what manner did the PHA address those comments? (select all that apply)
X Considered comments, but determined that no changes to the PHA Plan were
necessary.
o The PHA changed portions of the PHA Plan in response to comments
List changes below:
o Other: (list below)
B. Description of Election process for Residents on the PHA Board
1. 0 Yes [8J No:
Does the PHA meet the exemption criteria provided section 2(b )(2)
of the U.S. Housing Act of 1937? (!fno, continue to question 2; if
yes, skip to sub-component C.)
2.0 Yes 181 No:
Was the resident who serves on the PHA Board elected by the
residents? (If yes, continue to question 3; ifno, skip to sub-
component C.)
3. Description of Resident Election Process
a. Nomination of candidates for place on the ballot: (select all that apply)
o Candidates were nominated by resident and assisted family organizations
o Candidates could be nominated by any adult recipient of PHA assistance
o Self-nomination: Candidates registered with the PHA and requested a place on ballot
o Other: (describe)
b. Eligible candidates: (select one)
o Any recipient of PHA assistance
o Any head of household receiving PHA assistance
o Any adult recipient of PHA assistance
o Any adult member of a resident or assisted family organization
o Other (list)
c. Eligible voters: (select all that apply)
o All adult recipients ofPHA assistance (public housing and section 8 tenant-based
assistance) .
o Representatives of all PHA resident and assisted family organizations
o Other (list)
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C. Statement of Consistency with the Consolidated Plan
For each applicable Consolidated Plan, make the following statement (copy questions as many times as
necessary).
1. Consolidated Plan jurisdiction: City of Miami Beach
2. The PHA has taken the following steps to ensure consistency of this PHA Plan with the
Consolidated Plan for the jurisdiction: (select all that apply)
rgJ
o
rgJ
o
o
The PHA has based its statement of needs of families in the jurisdiction on the needs
expressed in the Consolidated Plan/so
The PHA has participated in any consultation process organized and offered by the
Consolidated Plan agency in the development of the Consolidated Plan.
The PHA has consulted with the Consolidated Plan agency during the development
of this PHA Plan.
Activities to be undertaken by the PHA in the coming year are consistent with the
initiatives contained'in the Consolidated Plan. (list below)
Other: (list below)
4. The Consolidated Plan of the jurisdiction supports the PHA Plan with the following
actions and commitments: (describe below)
HOME funding reservation to assist in the underwriting of related development
costs to support the HACOMB Single Parent Housing & Resource Center.
D. Other Information Required by HUD
Use this section to provide any additional information requested by HUD.
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Attachments
Use this section to provide any additional attachments referenced in the Plans.
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Required Attachment FL017cOl
April ~ 2002
Advisory Board Meeting
Comments on the Housing Authority of Miami Beach 2001 FYE Annual and 5 Year Plan
Mr. Lan" Shoeman the Executive Director of the Housing Authority of Miami Beach gave a
summary briefing of the 2003 FYE Annual and 2003-20075 Year Plan. The following are comments given by
the advisory board and residents
Response to Administrative Changes
Physical Improvements
Improvements 2003-2007
Other Issues
General Comments/Questions
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Required Attachment FLOl7dOl
Housing Authority of the City of Miami Beach
Definition of Substantial Deviation
Substantial deviations or significant amendments or modifications are defined as discretionary changes in the
plans or policies of the housing authority that fundamentally change the mission, goals, objectives, or plans of
the agency and which require fonnal approval of the Board of Commissioners.
NO SIGNIFICANT DEVIATIONS OCCURRED WITHIN THE 2002 ANNUAU5 YEAR PLAN TO
REQUIRE FORMAL AMENDMENT TO THE PRIOR YEAR PLAN BY THE BOARD OF
COMMISSIONERS.
SHOULD THE 2003 ANNUAL PLAN REQUIRE SUCH CHANGE, A FORMAL AMENDMENT
WILL BE ADVERTISED AND APPROVED BY THE BOARD OF COMMISSIONERS AS REQUIRED.
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Required Attachment FL017eOl
Advisory Board or Boards
: Membership of the Resident
List members of the Resident Advisory Board or Boards: (If the list would be unreasonably long, list
organizations represented or otherwise provide a description sufficient to identify how members are chosen.)
Rosalia Lopez, President- Rebecca South Resident Council (elected)
Carlos Piloto, President- Rebecca Towers North Resident Council (elected)
Norma Silva, President- Blackstone Resident Council (elected)
Grace Perez, Section 8 Family Self-Sufficiency Program (RA requested)
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Required Attachment FL017fOl
: Resident Member on the PHA Governing Board
1. I:8J Yes 0 No:
Does the PHA governing board include at least one member who is directly
assisted by the PHA this year? (if no, skip to #2)
A. Name of resident member(s) on the governing board: Barbara Fernandez
B. How was the resident board member selected: (select one)?
DElected
I:8JAppointed
C. The term of appointment is (include the date term expires): Has expired. Mayor wil\ replace or reappoint
with another resident.
2. A.
If the PHA governing board does not have at least one member who is directly assisted by the PHA,
why not?
o
o
the PHA is located in a State that requires the members of a governing board to be
salaried and serve on a fuB time basis
the PHA has less than 300 public housing units, has provided reasonable notice to
the resident advisory board of the opportunitY to serve on the governing board, and
. has not been notified by any resident of their interest to participate in the Board.
Other (explain): -
o
B. Date of next term expiration ofa governing board member: 10/11/02
C. Name and title of appointing official(s) for governing board (indicate appointing official
for the next position): City of Miami Beach Mayor David Dermer
The HACOMB supports amending state law to allow the election by the public housing
residents and Section 8 participants of one person directly assisted by the housing
authority to the Board of Commissioners as the Resident Commissioner.
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Required Attachment FL017g01
Statement of Progress in Meeting the 5- Year Plan
Mission and Goals
The last fiscal year HACOMB focused more on the resolution of various operational
concerns as identified by BUD and IPA audits. We have made significant progress
in resolving the identified deficiencies. We expect all audit finding to be closed by
the end of the next fiscal year.
Because of our priority on the above mentioned operational concerns, our progress
on t he goals and objectives hastily set last year was not as complete as we would
have liked.
This year the HACOMB revised and updated it's goals and objectives at a retreat
held on January 24 & 25, 2002. We will report on the new goals and objectives next
year.
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Required Attachment FLO 17hO 1
THE HOUSING AUTHORITY OF THE CITY OF MIAMI BEACH
PET POLICY
The following rules are established to govern the keeping of pets in and on properties owned
and operated by The Housing Authority Of the City of Miami Beach (RACOMB).
Before pet's arrival, all pets must be registered with the RACOMB offices. Tenants must
receive written permission to keep any animal on or about the premises. This privilege may
be revoked at any time subject to HACOMB procedure, if the animal becomes destructive or
a nuisance to others, or if the tenant/owner fails to comply with the following:
(a) A maximum number of one common household pet is allowed per dwelling unit.
Household pet meaning; a domesticated animal, such as a dog, cat, bird, fish, or turtle,
that is traditionally kept in the homefor pleasure rather thanfor commercial purposes. A
common household pet does not include reptiles (except turtles). If the definition
conflicts with any applicable state or local law or regulation defining the pets that may
be owned or kept in dwelling accommodations, State, local law or regulation shall
prevail.
(b) Pets can not exceed a maximum of 251bs.
(c) Tenant must pay a $50.00 refundable pet deposit prior to the arrival of the pet. This
deposit will be used in the event of needs for repairs and replacements to tenant's
dwelling unit, and fumigation of tenants dwelling unit. RACOMB will return any unused
portion of deposit 4-6 weeks after tenant moves or no longer keeps pet in unit.
(d) No pet may be kept in violation of humane or health laws.
(e) Pet is to be walked away from property to deposit waste. In'the event that the animal
proceeds to waste on HACOMB property, it is the owner's responsibility to comply with
City of Miami Beach Ordinance No. 94-2906, S 1(4-6.14.1), 2-16-94 and properly
dispose of droppings.
(f) Tenant shall take adequate precautions to eliminate any pet odors within or around unit
and maintain unit in a sanitary condition at all times
(g) Pet owner is required to comply with applicable state and local laws or regulations on
licensing and inoculation of pets, and must provide the building administration with a
copy at annual recertification time.
(h) Pets must be spayed. If such animals are not spayed and have offspring, tenant is in
violation of this rule.
(i) Pets must remain in tenant's unit unless they are on a leash and if pet is confined to a
cage it must remain so.
(j) Tenant shall not permit any disturbance by their pet, which would interfere with the quiet
enjoyment of other tenants; which includes loud barking, howling, biting, scratching,
chirping or other such activities.
(k) Ifpets are left unattended for twenty-four (24) hours or more, the Housing Authority may
enter to the unit to remove the pet and transfer it to the local SPCA. RACOMB accepts
no responsibility for the pet under such circumstances.
(1) Tenant must give a name and address of a local relative or friend who would care for the
animal in the event of an emergency.
(m)Tenant shall not alter their unit to create an enclosure for the animal
(n) Tenant is responsible for all damages caused by their pet
(0) Tenants who violate the above stated rules may be required to relinquish their pet within
30 days of notice and/or be subject to eviction.
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