2002-24864 Reso
RESOLUTION NO. 2002-24864
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING SUBSTANTIVE
AMENDMENTS TO THE ONE-YEAR ACTION PLANS FOR FISCAL
YEARS 2000/01 AND 2001/02 FOR THE REALLOCATION OF $400,000 IN
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR
THE REHABILITATION OF THE BYRON CARLYLE THEATER AS
FOLLOWS: REALLOCATING $150,000 FROM FISCAL YEAR 2000/01,
AND $150,000 FROM FISCAL YEAR 2001102 NORTH BEACH
DEVELOPMENT CORPORATION COMMERCIAL FA<;ADE PROGRAM,
AND $100,000 FROM FISCAL YEAR 2001102 MIAMI BEACH
COMMUNITY DEVELOPMENT CORPORATION PRESERVATION AND
REHABILITATION PROGRAM.
WHEREAS, on March 20, 2002, the Mayor and City Commission adopted Resolution
No. 2002-24804 appropriating $500,000 for necessary repairs of the Byron Carlyle that included
stabilizing the building and to build out the lobby area to allow for office space; and
WHEREAS, these repairs were identified as Phase lA of the rehabilitation of the Byron
Carlyle Theater; and
WHEREAS, Phase II of the necessary repairs was estimated to cost approximately $1.2
million to rehabilitate the facility, including primarily the auditorium space to create a production
area and a 250-seat performance theater; and
WHEREAS, to appropriate funding for the rehabilitation of the Byron Carlyle Theater,
in the total amount of $400,000, from the Community Development Block Grant (CDBG)
Program, the two development corporations - Miami Beach Community Development
Corporation, and North Beach Development Corporation - agreed to have funds reallocated from
their respective fa~ade programs as a show of goodwill towards supporting the project as a
component of the revitalization strategy for North Beach; and
WHEREAS, a total of $300,000 in CDBG funds would be reallocated from the North
Beach Development Corporation Commercial Fa~ade Program as follows: $150,000 from Fiscal
Year 2000101, and $150,000 from Fiscal Year 2001102; and
WHEREAS, a total of $100,000 in CDBG funds would be reallocated from the Miami
Beach Community Development Corporation (MBCDC) Preservation and Rehabilitation
Program; and
WHEREAS, the One Year Action Plans for federal funds for Fiscal Year 2000/01 andr2001/02 will be substantively amended to include these new CDBG activities, to be carried out
by the City of Miami Beach Property Management Division; and
WHEREAS, this reallocation of funds will allow a total of $400,000 in Community
,Development Block Grant funds to be made available for one-third of the estimated costs for
Phase II of the Byron Carlyle Theater.
NOW, THEREFORE BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor And City
Commission approve substantive amendments to the One-Year Action Plans for Fiscal Years
2000101 and 2001102 for the reallocation of $400,000 in Community Development Block Grant
(CDBG) funds for the rehabilitation of the Byron Carlyle Theater as follows: reallocating
$150,000 from Fiscal Year 2000101, $150,000 from Fiscal Year 2001102 North Beach
Development Corporation Commercial Fa~ade Program, and $100,000 from Fiscal Year 2001/02
Miami Beach Community Development Corporation Preservation and Rehabilitation Program.
PASSED and ADOPTED this 29th day ofMa~ b .
ATTEST:
~oP~
CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
~ 1)'1 i
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A RESOLUTION TO REAllOCATE A TOTAL OF $400,000 IN COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) FACADE PROGRAM FUNDS FOR THE REHABILITATION OF THE BYRON CARLYLE
THEATER
Issue:
Shall the City reallocate a total of $400,000 in Community Development Block Grant (CDBG) funds from
the facade programs for the rehabilitation of the Byron Carlyle Theater?
Item Summary/Recommendation:
To provide partial funding for the rehabilitation of the Byron Carlyle Theater. The Miami Beach Community
Development Corporation and the North Beach Development Corporation support the rehabilitation of the
Byron Carlyle Theater project as part of the revitalization strategy for North Beach and have agreed to have
current year and prior year CDBG facade funds reallocated for the construction costs of the Byron Carlyle.
$150,000 from Fiscal Year 2000/01 and $150,000 from Fiscal Year 2001/02 of the NBDC Commercial
Fayade Program and $100,000 from MBCDC's Preservation and Rehabilitation program will be reallocated
toward the construction costs for the rehabilitation of the Byron Carlyle Theater.
Advisory Board Recommendation:
The Community Development Advisory Committee (CDAC) unanimously approved the City's
recommendation to reallocate a total of $400,000 in Community Development Block Grant (CDBG) facade
funds for the rehabilitation of the Byron Carlyle Theater at their April 22, 2002 meeting.
Financial Information:
Amount to be expended:
D
Finance Dept.
131.5612.000346 - CDBG
132.5612.000346 - CDBG
132.5655.000346 - CDBG
Source of
Funds:
AGENDA ITEM
DATE
C7,T
S-d.f-o~
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.miami-beach.fl.us
CITY OF MIAMI BEACH
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez 't A~
City Manager 01/'''''0
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING SUBSTANTIVE
AMENDMENTS TO THE ONE-YEAR ACTION PLANS FOR FISCAL
YEARS 2000/01 AND 2001/02 FOR THE REALLOCATION OF $400,000
IN COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR
THE REHABILITATION OF THE BYRON CARLYLE THEATER AS
FOLLOWS: REALLOCATING $150,000 FROM FISCAL YEAR 2000/01,
$150,000 FROM FISCAL YEAR 2001/02 NORTH BEACH DEVELOPMENT
CORPORATION COMMERCIAL FACADE PROGRAM, AND $100,000
FROM FISCAL YEAR 2001/02 MIAMI BEACH COMMUNITY
DEVELOPMENT CORPORATION PRESERVATION AND
REHABILITATION PROGRAM.
Date: May 29, 2002
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
On April 18, 2001, the Mayor and City Commission appropriated $ 500,000 for necessary
repairs of the Byron Carlyle Theater. The Property Management Division of the City of
Miami Beach carried out these renovations. The renovations included the remodeling of
the lobby area, temporary use of the space with minimal air conditioning, addressing the
ADA deficiencies in the restrooms, the installation of a security system, and improving the
exterior lighting of the building. However, due to the extensive nature of the improvements
required at the facility, the project was divided into three phases based on available and
other projected funding sources.
At the March 20, 2002 City Commission meeting, the Mayor and City Commission approved
a construction contract in the amount of $282,345 to Laumar Roofing, Inc. for the partial
replacement of the roof and air conditioning equipment for the Byron Carlyle Theater. This
work was required to prevent further deterioration of the building and to serve as the
precursor for Phase \I of the renovation project. Phase \I of the renovation project consists
May 29, 2002
Commission Memorandum
Reallocation of Funds for Byron Carlyle
Page 2
of renovating the two theaters located on the east side of the building into a 250-seat
performance theater with an estimated cost of approximately $1.2 million dollars. The
funding sources for the cost estimate were identified as follows:
. $50,000 from the Miami-Dade County Community Development Block Grant program
. $100,000 from the Miami Beach Community Development Corporation Preservation and Rehabilitation
Program (City of Miami Beach CDBG funds)
· $300,000 from North Beach Development Corporation Commercial Fayade Program (City of Miami Beach
CDBG funds)
. $300,000 from North Beach Development Corporation Quality of life Funds
. $460,000* from the State of Florida Cultural Facilities Grant Program
" The State Cultural Facilities Grant is recommended for funding at 100% by the State House and recommended at 50% by the State
Senate. The State Legislature approved the recommendations on May 13, 2002 and is pending the signature of the Legislative Officers
and the Governor.
To reallocate the City of Miami Beach Community Development Block Grant (CDBG) funds
for the rehabilitation of the Byron Carlyle, the Department of Housing and Urban
Development requires that the respective One-Year Action Plans for Fiscal Years 2000/01
and 2001/02 be amended. An amendment to the One-Year Action Plan is considered
substantive when the proposed CDBG-funded activity has not been previously described
in the Action Plan(s). The $400,000 in CDBG funds were originally awarded to the two
development corporations for their respective faoade programs. A total of $300,000 from
the North Beach Development Corporation ($150,000 from FY 2000/01 and $150,000 from
FY 2001/02) and $100,000 from FY 2001/02 to the Miami Beach Community Development
Corporation. As part of the substantive amendment process required by HUD, a thirty day
public comment period was advertised for the Notice of the Intent to Amend the One-Year
Action Plans for FY 2000/01 and FY 2001/02). The comment period was from April 21st
through May 21, 2002. No comments were received. However, a revised Notice of Intent
to Amend the One-Year Action Plans must be advertised to give notice that a 30-day
comment period will commence May 30th through June 30th stating that the $400,000 will
be reallocated to the City of Miami Beach Property Management Division for rehabilitative
costs of the Byron Carlyle.
A Memorandum of Understanding will be executed between the City of Miami Beach
Property Management Division and the Community Development Division of the
Neighborhood Services Department. In addition, due to the federal timeliness issues that
must be adhered to with respect to all current and prior year CDBG funds, the timeline for
the expenditure of construction costs must fall within the CDBG agreement period set to
expire September 30,2002. HUD has already notified the City that it will no longer accept
promises of action to be taken and wants to see actual accomplishments achieved. As
part of the annual performance review that HUD conducts on the City's CDBG program,
May 29, 2002
Commission Memorandum
Reallocation of Funds for Byron Carlyle
Page 3
a timeliness check is conducted 60 days prior to the end of the program year. For a
grantee to be considered in compliance with the timeliness check, the balance in the line-
of-credit cannot exceed 1.5 times the annual grant. Currently, the City is above that
threshold. However, as part of the corrective plan of action to expend CDBG program
funds, and not risk sanctions, the Administration is proposing the use of these funds for the
renovation of the Byron Carlyle.
On April 22, 2002, the Community Development Advisory Committee voted unanimously
to accept the Administration's recommendation to reallocate a total of $400,000 from
current and prior year fa9ade program funds from North Beach Development Corporation
and the Miami Beach Community Development Corporation for the rehabilitation of the
Byron Carlyle. The CDAC concurs with the sentiment that the renovation of the Byron
Carlyle as a Theater is an important component of the North Beach revitalization strategy.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the Resolution
for the rehabilitation of the Byron Carlyle Theater.
JMGJCMCIRC~J~"
F:INEIG\Developmenl\lOANNAl.6.mendments\byron car1yte reallocation memo,doc