2002-24883 ResoRESOLUTION NO. 2oo2-2~883
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROPRIATING $625,000 FROM THE CITY OF MIAMI
BEACH GENERAL FUND UNDESIGNATED FUND BALANCE INTO THE
GENERAL FUND SPECIAL PROJECTS MACHINERY AND EQUIPMENT
ACCOUNT, ESTABLISHED FOR THE PURCHASE OF MAINTENANCE
EQUIPMENT FOR THE BAYSHORE GOLF COURSE; AUTHORIZING THE
ADMINISTRATION TO REQUISITION SAID FUNDS FROM THE MASTER
EQUIPMENT LEASE/ PURCHASE AGREEMENT WITH BANC OF AMERICA
LEASING AND CAPITAL, LLC, IN ACCORDANCE WITH RESOLUTION NO. 2001-
24600, ADOPTED BY THE CITY ON SEPTEMBER 20, 2001, TO REIMBURSE THE
GENERAL FUND UNDESIGNATED FUND BALANCE UPON THE PURCHASE OF
SUCH EQUIPMENT; ADDITIONALLY AUTHORIZING A REIMBURSEMENT OF
$625,000, PLUS INTEREST FROM THE GOLF COURSE REVENUES TO RETIRE
THE LOAN DEBT SERVICE.
WHEREAS, for the past several years the City has been planning the reconstructiOn
of the Bayshore Golf Course, clubhouse and related facilities; and
WHEREAS, an integral component of this comprehensive revitalization has been the
selection of a new professional golf course management firm to operate the course, as the
City's representative when reconstruction was completed; and
WHEREAS, on November 29, 2000, the Mayor and City Commission accepted the
recommendation of the City Manager and authorized the Administration to enter into
negotiations with Professional Course Management for these services; and
WHEREAS, The reconstruction of the Bayshore Golf Course began in December of
2001, and is currently projected to be open for play in December of 2002; and
WHEREAS, the Administration has initiated actions to enter into an Interim
Management Agreement with Professional Course Management II, Ltd., to provide the
professional golf course management services necessary to properly grow-in the
Bayshore Golf Course, in accordance with maintenance standards and specifications
prepared by Arthur Hills/Steve Forrest and Associates, the City's golf course architect;
and
WHEREAS, to accomplish this task, the City, in cooperation with its architect and
Project agronomist, has completed a comprehensive analysis of the equipment needed
and has identified existing contracts available to procure the equipment and/or will
prepare bid specifications necessary to procure the equipment not on current contracts;
and
WHEREAS, the City currently has the opportunity to participate in a Iow interest
equipment loan program available from Banc of America Leasing and Capital, LLC; a term
of this loan agreement stipulates that the equipment must be paid by the City and then
reimbursed from the loan; and
WHEREAS, the Administration recommends expending the funds from the City's
General Fund Undesignated Fund Balance and then have this Fund reimbursed promptly
upon the purchase of the equipment from the Banc of America Leasing and Capital, LLC
Loan; and
WHEREAS, the Administration recommends the reimbursement of the $625,000, plus
interest, be paid from the golf course revenues, when available, to retire the loan.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission
appropriate $625,000 from the City of Miami Beach General Fund Undesignated Fund
Balance into the General Fund Special Projects Machinery and Equipment Account,
established for the Bayshore Golf Course; further authorize the Administration to requisition
said funds from the Master Equipment Lease/Purchase Agreement with Banc of America
Leasing and Capital, LLC, in accordance with Resolution No. 2001-24600, adopted by the
City on September 20, 2001, to reimburse the General Fund Undesignated Fund Balance
upon the purchase of such equipment; additionally authorizing a reimbursement of
$625,000, plus interest, from the golf course en available to retire the loan
debt service, reven~
PASSED and ADOPTED this 29th day May, 2002.
MAYOR
ATTEST:
CITY CLERK
T:~AGENDA~.002~MAY2902\REGULAR\5_29_02 II Golf Equipment Appropriation Com. Reso.doc
APPROVED AS TO
FORM & I.ANGUAGE
& FOR EXECUTION
DATE:
5/15~02
CITY OF MIAMI BEACH
MIAMI BEACH, FLORIDA
PURCHASE REQUISITION FORM
I REOUEST FOR: Confirmation to P.O. #
XX_ Purchase Order -- Retea~e Order on P.O. #
~StandingOrder Chang~ Order to S.O. #
DEPARTMENT/DIVISION: DEPARTMENT EMPLOYEE TO CONTACT:
Parks and LandseaDe Maintenance Division .John Oldenburg, Assistant Director
DELIVERY ADDRESS Will Advise
{NVO[CE TO: 2100 Washington Avenue. Miami Beach, Florida 33139
1099 Required.'? _ YES X NO
Soc.Sec.#
PHONE NU~ER:
673-7730
I
BUDGET ACCOUNT CODE TO BE CHARGED: ESTIMATE: ' [ LAST P.O. # / VENDOR: Of'known)
QUOTE IS ATTACHED
VENDOR NAME & ADDRESS {for confirming Pos)
lOlpatriekTurf Equipment 7700 I~gh Ridge Road, Boynton Beach, Florida 33426 (Sole Authorizd Dealer for TeXtron Mfg. Sooth Florida)
Vendor Contact: Doug Andremjewski Cell# 954-914-9800, oflice 1-800-782-7399 fax561-$33-1500, e-{mil 'R~vw.kilpatriela:o.com
DATE REQUHLED: DEPARTMENT HEAD SIGNATURE:
By Line Item
ADlYL INFORMATION/SOURCE OF DESCRIPTION: (i.E. CATALOGUE)
mo. / EUl DesCRa,V o
OMB APPROVAL:
CITY MANAGER'S APPROVAL:
IQTY] UOM } UNIT PRICE
AMOUNT
515-45
515-45
515-45
515-45
515-15
Purchase New Golf Course Maintenance Equipment
for Bayshore Golf Course. Purchase Authority via
GSA Contract, Florida State Contract, and Sole
Authorized Dealer to Sell~Service Jacob- son/Textron,
Cushman/Textron, Smithco, Turfco, & Ryan products
in South Florida (see attachments). Also, this
equipment is recommended by Mr. Terry Buchen of
Goff Agronomy International, Consultant and Golf
Agronomist for the City of Miami Beach.
Greens & Collar Mowers
Jacobson $62280 PGM 22' Walkmowers w/brush
attachment, Whiele rollers & lights #78713,#5002962,
$68536).
Contract No. GS-06F-0042K (period 8/12/00 - 8/20/05)
Delivery: 3lea May 1, 2002
Jacobson #62284 26' Walkmowers, Whiele rollers,
brushes & lights, #62284, 68628, #50029625
Contract No. GS-06F-0042K (period 8/12/00 - 8/20/05)
Delivery: May 1, 2002
Jacobson $62284 Walk Trailers Mower Caddy,
//68652 22" PGM Mounting Kit
Contract No. GS-06F-0042K (period 8/12/00 - 8/20/05)
Delivery: 51ea May 8, 2002
Jacobson $62288 GK IV Plus Gas Tri-plex mowers
w/Whiele milers & lights (2/ea) $68622 11-Blade Reels
2 Rights, (1/ea) #68621 11 Blade Reel 1 Left, (3/ea)
$68613 Front Grooved Rollers, ~2811910 Light Kit,
#2811909 Mounting Brackets·
Contract No. GS-O6F-0042K (period 8/12/00 -8/20/05)
Delivery: 3lea May 8, 2002
Page I ors
Fairway Mowers
Jacobson L,F-3.8_O.O..F~ve..-_p/e.x..m.e.diu_,m ,wei_g. ht_.mow.ers
4,944.00 14,832.00
5,950.00 11,900.00
739.00 3,695.00
· 17,150.00 51,450.00
S~b Total
81,87Z00
36,500.00 65,000.00
070-42
070-42
070-42
515-40
515-40
515-40
515-40
515-40
w/large reels, #67866, #67848 11-Blade-7" Diameter
Reels Whiele rollers, lights w/solid rear rollers and
scrapers.
Contract No. GS-06F-0042K (period 8/12/00 - 8/20/05)
Delivery: May 8, 2002
Heavy DuW Utility Vehicle
Cushman #898658 Heavy Duty Utility Vehicle Gas-
#2750# w/#32703394 60"Box Assembly, #894769
Flatbed.
Contract No. Florida State Contract #070-840-01-0
Delivery: May 1, 2002
Heavy Duty Utility Vehicle
Cushman #898658 Heavy Duty Utility Vehicle Gas-
g2750~ w1#32703394 60"Box Assembly, #894769
Flatbed.
Contract No. Florida State Contract #070-840-01-0
Delivery: May 1, 2002
Vicon attachments, #2701600 Vicon Spreader, #270160
Hydraulic Kit, ~894712 Hi/Lo Hydraulics
(Attachment for above line item 12)
Contract No. Florida State Contract #070-840-01-0
Contract No. Florida State Contract #070-840-01-0
Delivery: May 1, 2002
TRAP RAKE
Smithco 2 wheel Ddve - Gas Trap Rakes
Authorized Sole Source Supplier, (Mfg. Letter attached).
place of the Cushman #898922A
$9,750.00ea. x 2 = $19,550.00 (Save $2,936.52)
Delivery: May 8, 2002 - 1lea November 1, 2002
~PR. EADER$, $PRAYERS, SLICERS
Cushman Top Dresser ~2701650,w/#892493 Hoist.
Contract No. GSA ff13S-07F-0013M
Delivery: May 8, 2002
Cushman ~98605 DS-175 Gallon sprayer w/hose reel
& electric booms, #895066 Manual Controls, ~895076
Mounting Brackets, #898080 15 Foot Boom, #2702228
Electric Lift Booms, #889896 Hose Reel Manual.
Contract No. GSA ~GS-07F-0013M
Delivery-' May 8, 2002
Sraithco #75-02 Tournament Rollers w/Hitch
Authorized Sole Source Supplier, (Mfg. Letter attached).
Delivery: May 8, 2002
Turfco #LA4-/CP,/10 Large capacity Top Dresser
w/Spinner.
City of Boca Raton P.O. #013377 Council Action :3-
All4, 3120/01
Delivery: May q, 2002
Pege 2 of 3
Note:
5,384.00
13,991.00
3,788.00
8,306.74
4,693.00
19,019.00
9,800.00
22,039.00
16,152.00
27,982.00
3,788.00
8,306.74
4,693.00
19,019.00
19,600.00
22,039.00
Total
268,4~6.74
Attached is a copy of correspondence from Kilpatrick
Turf Equipment stating that they will provide the City with
the following:
1. Warranty on all Brands (s~e attached list)
2. Furnish grow-in reels and equipments (see attached
list)
2. 48-hour road service
3. Operating & safety training at our location.
4. Backup equipment for LPGA or PGA golf
tournaments.
Also, attached is a list of Life Expectance on Equipment.
Page 3 of 3
PUR FORM # I (1/3/95) TOTAL ~ 268,456.74
BUYER DAFE ASSIGNED PURCI. I. AErie. BA'Ff~'I I NO D~)(~. DOCUMENT I~}CtJMENT
A$~SQNMENT Attachgd Copics of multiple I'YpE NUMBER. ?,MQI,~NT
Authorities
\~R_PWOLI~cpn~ALL~CARLOS'~REQUS~Ipatrick Req 4-19-02 Final.doc
DATE:
511
CITY OF MIAMI BEACH
MIAMI BEACH, FLORIDA
PURCHASE REQUISITION FORM
REOIJEST FOR: Confirmation to P.O. #
XX_ Purchase Order Release Order on P.O. #
_Standing Order Chan~ Order to S.O. #
1099 Required? -- YES X NO
Soc.$ec.#
t
DEPARTMENT/DIVISION: I DEPARTMENT EMPLOYEE TO CONTACT: PHONE NUMBER:
Parl~ and Landscape Maintenance Division I John Oldenburg, Assistant Director 673-7730
DELIVERY ADDRESS Will Advise
INVOICE TO: 2100 Washington Avenue. Miami Beach, Florida 33139
BUDGET ACCOUNT CODE TO BE CHARGED: [ ESTIMATE: LAST P.O. # / VENDOR: (if known)
QUOTE IS A~rACHED
VENDOR NAME & ADDRESS (for confirming Pos)
KilpatriekTurf Equipment 7700 High Ridge Road, Boynton Beach, Florida 33426 (Sole Authorizd Dealer for Te~rnn Mfg. South Florida)
Vendor Contact: Doug Andremjewski Cell# 954-914-9800, office 1-800-782-7399 fax561-533-1500, e-nail www.kilpatri¢la:o.eom
DATE REQUIRED:
By Line Item
DEPARTMENT HEAD S1GIqATURE:
OMB APPROVAL: CITY MANAGER'S APPROVAL:
ADD'L rNFORMATION/SOLrRCE OF DESCRIPTION: (I.E. CATALOGUE)
NO, ] NUMBER DESCRI]zrlON UOM UNrr PRICE AMOUNT
51545
51545
51545
515-15
Purchase New Goff Course Maintenance Equipment
for Bayshore Golf Course. Purchase Authority via
GSA Contract, Florida State Contract, and Sole
Authorized Dealer to Sell/Service Jacob- son/Textron,
Cushman/Textron, Smithco, Turfco,& Ryan products
in South Flodda (see attachments). Also, this
equipment is recommended by Mr. Terry Buchen of
Golf Agronomy International, Consultant and Goff
Agronomist for the City of Miami Beach.
Greens & Collar Mowers
Jacobson ~62280 PGM 22' Walkmowers w/brush
attachment, Whiele rollers & lights #78713,#5002962,
#68536).
Contract No. GS-06F-0042K (pedod 8/12/00 - 8/20/05)
Delivery: 51ea July 1, 2002
Jacobson #62284 Walk Trailers Mower Caddy,
#68652 22' PGM Mounting Kit
Contract No. GS-06F-0042K (pedod 8/12100 - 8~20~05)
Delivery: 3lea July 1, 2002
Jacobson 062288 GK IV Plus Gas Td-plex mowers
w/Whiele rollers & lights (2/aa) #~8622 11-Blade Reels
2 Rights, (l/aa) #68621 11 Blade Reel 1 Left, (3/aa)
#68613 Front Grooved Rollers, f~2811910 Light Kit,
#2811909 Mounting Brackets.
Contract No. GS-06F-0042K (pedod 8/12/00 - 8/20/05)
Delivery: 2lea June l, 2002
Attachments Extra Reels
JacobsonGK IV Cutting Reels, (2/aa) #68622 & (1lea)
#68621 11-BladeSet of groomer reels
Contract No. GS-06F-0042K (period 8/12/00 - 8/20/05)
Delivery: July 1, 2002
Jacobson GK IV (2-sts) Groomer Reels #67913 &
4,944.00 24,720.00
739.00 2,217.00
17,150.00 34,300.00
2,998.00 2,998.00
5ab Total
64,2.t5.00
515-15
515-15
515-15
515-15
070-42
070-42
51540
515-40
515,,40
515-40
#67914
Contract No. GS-06F-0042K (period 8/12/00 -8/20/05)
Delivery: August 1, 2002
Jacobson GK IV (l/set) Verticut reels
Contract No. GS~06F-0042K (period 8/12/00 - 8120105)
Delivery: August 1, 2002
Jacobson GK IV (l/set) spiker reel, #-68665 & ~2811909
Contract No. GS~06F-0042K (period 8/12/00- 8/20105)
Delivery: September 1, 2002
Fairway Mowers
Jacobson 11-Blade-7" Diameter Reels ~7848
Extra set of five large reels.
Contract No. GS-06F-0042K (period 8/12/00 - 8/20/05)
Delivery: November 1, 2002
Utility Vehicles Mid Duty
Cushman #76088G01 280 G-Se- Gas 800#'s Mid duty
carls w/lights
Contract No. Florida State Contract #070-840-01-0
Delivery: 2/ea -June 1, 2002
5lea- July 1, 2002
Cushman Coreharvestor #2701530
(Attachment for above line item 12)
Contract No. Flodda State Contract #070-840~01-0
Delivery: November 1, 2002
ROUGH MOWERS
Jacobson ~67043 1900 Diesel, #67123 30"7-Blade
Reel LH, #67124 30"-7-Blade Reel R1-~67125 30" -
7-Blade Reel C, 67729 Front Grooved Rollers
Tri-plex slope mower w/whiele roilers
Contract No. GS-06F-0042K (pedod 8/12/00 - 8120105)
Delivery: June 1, 2002
TRAP RAKE
Smithco 2 wheel Ddve - Gas Trap Rakes
Authorized Sole Source Supplier, (Mfg. Letter attached).
(Alternate in place of the Cushman #898922A
$9,750.00ea. x 2 = $19,550.00 (Save $2,936.52)
Delivery: - 1lea November 1, 2002
Ryan #544879 Tracaire w/Slicers 3-Point Hitch Fairway
Slicer.
Contract No. GSA ~S-07F-0013M
Delivery: July 1, 2002
Smithco V-62 Pull behind vacuum, 4 yard capacity
#78-200, #78-209 Ball Hitch, #78-21 lB Rubber Deck,
#78-214 Hydraulic Deck Lift
Authorized Sole Source Supplier, (Mfg. Letter attached).
Delivery: November 1, 2002
Ryan GA-24 Gas #544872 Walking Aerifiers,
#540386 Tine Kit, #MTKit Guards, Holders, window, Hollow
Tines, Collars.
3,971.00
2903.00
,981.00
6,765.00
5,384.00
5,384.00
2,975.00
19,500.00
8,306.74
3,597.00
13,154.00
8,658.00
7,942.00
2,903.00
1,981.00
6,765.00
10,768.00
26,920.00
2,975.00
39,000.00
8,301.74
3,597.00
13,154.00
Sub Tota/
124,~06. 74
17~116.00
515-40 Contract No. GSA #GS-07F-0013M
Delivery: November 1, 2002
Ryan #544944 12" HondaHP Gas Sod Cutter wi BKL Kit
Contract No. GSA #GS-07F-0013M
Delivery: July 1, 2002 Ea. 3,124.00 3,124.00
16
Smithco Walker Verticutters #WSTV Verta Star
! 3 Hp Gas Electric Controls
Authorized Sole Source Supplier, (Mfg. Letter attached).
17 Delivery: July 1, 2002 2 Ea. 5,941.00 11,882.00
Note:
Attached is a copy of correspondence from Kilpatrick
Turf Equipment stating that they will provide the City with
the following:
1. Two (2) year warranty on all Brands.
2. Furnish grow-in reels for new traction units:
2.1. One Riding Greensmower (3-each)
2.2. One Fairway unit
2.3. One Rough unit
2.4. Triplex Riding Mowers
3. 48-hour road service
4. Operating & safety training at our location.
5. Backup equipment for LPGA or PGA golf
toumaments.
Also, attached is a list of Life Expectance on Equipment.
Sub Total
32,322.00
PUR FOgM # ~ 0a~9~) TOTAL - 197,536.74
I
BUYER, DATE ASSIGNED [~[/RC'I-{. ALIT[4. BATCII NO. ]D(~, DOCUb'~ENT DOCUMENT
ASSGHMENT Attached ColMea of multiple TYPE NiJMBER AMOONT
A~thoeaie~
F:~.',$ALL~ARLO S~,EQU S ~paa'ic k Req 4-25-02 Rev Dely June - Nov - Final.dm:
CITY OF MIAMI BEACH
MIAMI BEACH, FLORIDA
PURCHASE REQUISITION FORM
DATE;
5l 15/02
REQUEST FOR:
XX_ Pu~:hase Order
_Standing Order
Confirmation to P.O. #
Release Order on P.O. #
Change Orderto S.O. #
1099 Requlred? __ RS X NO
Soc. Sec.#
I
DEP~E~/D1VISION: DEPAR~ENT EMPLOYEE TO CONTA~: ] PHO~ ~ER:
Parks and Landscape Maintenance Division John Oldenburg, Assistant Director ] 673-7730
DELIVERY ADDRESS Will Advise
INVOICE TO: 2100 Washington Avenue, Miami Beach. Florida 33 [39
B~ ACCO~ CODE TO nE C~RGED: I ESTIMATE:
QUO~ IS A~ACHED
LAST P.O. # / VENDOR: (it'known)
VENDOR NAME & ADDRESS (for confinnin§ Pos)
HECTOR TURF 1301 NW THIRD STREET DEERFIELD BEACH, FLORIDA 33422
ASSITANT: MARK McNERDYPHONE: 954-429-3200 FAX: 954-360-7657
DOUG FRANCIS CELL: 305-970-5980 DOUG'S
DATE REQU~D: [ DEP~ ~ SIGNAl: I OMB ~PROVAL:
10/01/01
CITY MANAGER'S APPROVAL:
~D'L ~O~TIO~SO~ OF D~C~ON: (I.E, CATALOGUE)
NO ~ER DESC~ON
515-05
Purchase New Goff Course Maintenance Equipment
for Bayshore Goff Course, Purchase Authority per
GSA Contract, and Sole Authorized Dealer to Sell &
Service Foly United, and Toro products in South
Florida. (Attached Lletters by Manufacturers). Also,
this equipment is recommended by Mr. Terry Buchen
of Golf Agronomy International, Consultant and Golf
Agronomist for the City of Miami Beach.
Toro HydroJect 3000 with: Injection System (09830)
Lift Kit (09831) and Hydro Tote Trailer (09833)
Delivery: November I, 2002
20,088.90
20,088.90
PUR FORM # 1 (1/3R5) PAGE t OF 1 TOTAL
ASSGNMENT GSA Contrnct #GS-07F- 'FV?E
872.2D & Solo Auth. Dist.
! rllrr ,,
F:~'pa~,~LL\CARLOSLKEQUSIT~TORO Bayshore 4-25-02 Dely Nov. 02.doc
DOCIJMENT
NUMBER
DOCUMENT
AMOUNT
CITY OF MIAMI BEACH
MIAMI BEACH, FLORIDA
PURCHASE REQUISITION FORM ,
DATE: REOUEST FOR: Confirmation to P.O. # 1090 Required?__ YES X NO
XX_ Purchase Order Rele~eOrderon P.O. #
5/15/02 _StandingOrder ~- Change Order to S.O. # $oc.$ee.#
DEPARTMENT/DiVISION: DEPARTMENT EMPLOYEE TO CONTACT: PHONE NUMBER:
Parks and Landscape Maintenance Division ,John Oldenburg, Assistant Director 673-7730
DELIVERY ADDRESS Will Advise
INVOICE TO: 2100 Washington Avenue. Miami Beach. Florida 33139
BUDGET ACCOUNT CODE TO BE CHARGED:
I ESTIMATE: LASTP.O. # / VENDOR:(ifknown)
I
QUOTE 15 ATTACHED
VENDOR NAME & ADDRESS (for confirming Pos)
HECTOR TURF 1301 NW TlaRD STREET DEERFIELD BEACH, FLORIDA 33422
ASSITANT: MARK McNERDYPHONE: 954-429-3200 FA~ 954-360-7657
DATE REQUIRED: I DEPARTMENT HEAD SIGNATURE: OMB APPROVAL:
10/01/01
DOUG FRANCIS CELL: 305-970-5980 DOUG'S
ICITY MANAGER'S APPROVAL:
ADD'L INFORMATION/SOURCE OF DESCRIFI'ION: (I.E. CATALOGUE)
NO. 1NUMBER [ DESCRII)TION QTY UOM UNIT PRICE AMOLPNT
Purchase New Golf Course Maintenance Equipment
for Bayshore Golf Course, Purchase Authority per
GSA Contract, and Sole Authorized Dealer to Sell &
Service Foly United, and Toro products in South
Florida. (Attached Lletters by Manufacturers). Also,
this equipment is recommended by Mr. Terry Buchen
of Golf Agronomy International, Consultant and Golf
Agronomist for the City of Miami Beach.
! 515-45 Toro Pro Core model 880, Fairway Aerator I E~ 19,333.93 19,333.93
Contract No. GSA Conu'act Number:. GS-07F-8722D
Delivery: July 2, 2002
2 175-19 Foley 630 Accu-Pro Spin Relief Grinder 1 Ea. 19,350.00 19,350.00
Authorized Sole Source Supplier, (MFG. Letter attached)
Delivery: May 8, 2002
Foley 670 Accu-Pw Bedlmife Grinder I Ea. 12,100.00 12,100.00
3 175-19 Authorized Sole Source Supplier, (MFG. Letter attached)
Delivery: May 8, 2002
PUR FORM # I 0/3/95) PAGE I OF 1 TOTAL
BUYER DA'rE ASSIGNED PURCH. ALrr[-[. BATCH NO. D(X~. DOCUMENT .
ASSGNMENT GSA Conuact #GS.07F- TYPE ~)MBER AMOUNT
~722D & Sol~ Arab.Dist.
F:~-cpa~$ALL\CARLOS~LEQUSITI~TORO Bayshore 4-25-02 Dely in May 02.doc
DATE: ~ REOUEST FOR:
- Purchase Order
5/15/02 XX Standing Order
DEPARTMENT/DIVISION:
Parks and Landscape Maintenance Division
DELIVERY ADDRESS Will Advise
CITY OF MIAMI BEACH
MIAMI BEACH, FLORIDA
PURCHASE REQUISITION FORM
Confirmation to P.O. #
__ Release Order on P.O. #
Change Order to S.O. #
IDEPARTMENT EMPLOYEE TO CONTACT:
John Oldenburg, Assistant Director
1099 Required? __ YES X NO
Sue. Sec.#
PHONE NUMBER:
673-7730
flqVOICE TO: 2100 Washingon Avenue. Miami Beach, Florida 33139
BUDGET ACCOUNT CODE TO BE CHARGED: I ESTIMATE: LAST P.O. # / VENDOR: (il'known}
I
QUOTE IS ATTACHED
YENDOR NAME & ADDRESS (for contiuning Pos Patten Turf thC, 9478 Pinto Drive Lake Worth, Florida 561-968-4934
CITY MANAGER'S APPROVAL:
or 561-966-7666 Contact Kevin Patten
DATE REQUIRED: I DEPARTMENT HEAD SIGNATURE:
ADD'L INFORMATION/SOURCE OF DESCRIIrrlON: (LE, CATALOGUE)
No./mmm~ I VESCU~no~
OMB APPROVAL:
Cost to purchase one (1) Adams Stainless Steel
Fertilizer Spreader (2-Ton Capacity), complete 7,411.00
with Hydraulics and Tarp. Patten Turf is the Delivered
Sole Authorized Distributor to Sell and Service Price
Adams Equipment in South Florida
(please see attached confirmation letter)
The City will purchase a demo with a new
hydraulic lift, one-year warranty on all parts and
labor, like new. Cost savings of $1,004.00 plus, 2-
weeks critical delivery time.
Also, this Brand has been approved by
Mr. Terry Buchan, the City's Consultant and Golf
Agronomist.
PUR FORM ~ I 0/3/95) PAGE 1 OF I TOTAL -. $7,411.00
BUYER ~c~.'rE ASSIGNED PURCH. AUTH. BATCII NO. DOC. IX3CUMENT DOCUMENT
ASSGNMENT Sole Appreved Distributor TYPE N UMBER AMOUNT
F:~cpa~$ALL\CARLOS~.EQUSfI~Bayshote Patten - Fertilizer Spreader,doc
CITY OF MIAMI BEACH
MIAMI BEACH, FLORIDA
PURCHASE REQUISITION FORM
DATE:
5/15102
REQUEST FOR:
Purchase Order
XX Standing Order
Confirmation to P.O. #
__ Release Order on P.O. #
Change Order to S.O #
1099 Required? -- YES X NO
Soc.$¢c.'/
DEPARTMENT/DIVISION: ] DEPARTMENT EMPLOYEE TO CONTACT: } PHONE NUMBER:
Parks and Landscape Maintenance Division John Oldenburg, Assistant Director 673-7730
DELIVERY ADDRESS Will Advise
INVOICE TO: 2100 Washington Avenue, Miami Beach. Florida 33139
VENDOR NAME & ADDRESS (for confirming Pos) SEASRS INDUSTRIAL I~80766-8666, Roland K~ndal 305-795-2376
Fax 305-795-2384
DATE REQUIRED:4/30/02 ] DEPARTMENT HEAD SIGNATURE: ] OMB APPROVAL: ]ClTY MANAGER'S APPROVAL:
ADD'L INFORMATION/SOURCE OF DESCRIPTION: (I.E. CATALOGUE)
QTYI UOM I UNITPRICE [ AMOUNT
DESCRIPTION
Standing Order to encumber funds for the
Purchase New Golf Course Maintenance Tools
for Bayshore Golf Course, Purchase Authority
per State of Florida Contract #445-001-99-1
(Discount 13% from Craftsman Tools Price List
Number PL-991).
5,000.00
PLIR FORM # I 1/3195) PAGE ! OF I TOTAL
OATE .ASSIGNEI) PURCH. AUTH. BA l'Ctt NO. DOCUMENT
BUYER
.4. SS(;NMENT
State of Florida
Contract ~445-
001-99-1
L.N R.7. DGXTI IMEN T
TY I'1'~ NI !MBER
AMOUNT
Condensed Title:
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
A Resolution of the Mayor and City Commission of Miami Beach, Florida appropriating $625,000 from the
City of Miami Beach General Fund Undesignated Fund Balance into the General Fund Special Projects
Machinery and Equipment Account, established for the pumhase of maintenance equipment for the
Bayshore Golf Course and authorizing the requisition of the funds from the Agreement with Banc of
America Leasin~l and Capital LLC, to reimburse the City, upon the purchase of the equipment.
Issue;
Shall the City appropriate the funding in the amount of $625,000 for the purchase of golf course
maintenance equipment for the Bayshore Golf Course and authorize the reimbursement of the $625,000,
plus interest, to the General Fund Undesignated Fund Balance as funds become available and authorize
the reimbursement of $625,000, plus interest, from the golf course revenues to retire the loan debt service.
Item Summary/Recommendation:
For the past several years the City has been planning the reconstruction of the Bayshore Golf Course,
clubhouse and related facilities. An integral component of this comprehensive revitalization has been the
selection of a new professional golf course management firm to operate the course, when reconstruction
was completed. In August of 2000 the City initiated the RFP process for the Comprehensive Management
and Operation of the City's Golf Courses, Clubhouses and Related Facilities. On November 29, 2000, the
Mayor and City Commission accepted the recommendation of the City Manager and authorized the
Administration to enter into negotiations with Professional Course Management for these services.
The reconstruction of the Bayshore Golf Course began in late 2001 and is currently projected to be open for
play mid-December 2002. The contractor began planting grass the last week of April 2002. Accordingly, the
City needed to begin managing the grow-in (cutting the grass, watering, fertilizing etc.) the first week of May.
To accomplish this objective according to schedule and ensure the City's major investment in the Bayshore
Golf Course is protected, it is recommended an appropriation in the amount of $625,000 from the General
Fund Undesignated Fund Balance be allocated into the General Fund Special Projects Machinery and
Equipment Account for the purchase ~lolf course maintenance equipment needed to maintain the Course.
Advisory Board Recommendation:
On September 20, 2001, the City Commission adopted Resolution 2001-24600 establishing the Master
Equipment Lease/Purchase with Banc of America Leasing and Capital, LLC that enables the City to
participate in a Iow interest equipment loan program.
Financial Information:
Amount to be expended:
Source of
Funds: $625,000 General Fund Undesignated Fund
' ¢inanc~ Dept. ~|
!! $625,000
_29_
AGENDA ITEM
DATE
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.miami-beach.fl.u$
COMMISSION MEMORANDUM
To'
Mayor David Dermer and
Members of the City Commission
Date: May 29, 2002
From:
Jorge M. Gonzalez
City Manager
Subject:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROPRIATING $625,000 FROM THE
CITY OF MIAMI BEACH GENERAL FUND UNDESIGNATED FUND
BALANCE INTO THE GENERAL FUND SPECIAL PROJECTS
MACHINERY AND EQUIPMENT ACCOUNT, ESTABLISHED FOR THE
PURCHASE OF MAINTENANCE EQUIPMENT FOR THE BAYSHORE
GOLF COURSE; FURTHER AUTHORIZING THE ADMINISTRATION TO
REQUISITION SAID FUNDS FROM THE MASTER EQUIPMENT LEASE/
PURCHASE AGREEMENT WITH BANC OF AMERICA LEASING AND
CAPITAL, LLC, IN ACCORDANCE WITH RESOLUTION 2001-24600,
ADOPTED BY THE CITY OF MIAMI BEACH ON SEPTEMBER 20, 2001 TO
REIMBURSE THE GENERAL FUND UNDESIGNATED FUND BALANCE
UPON THE PURCHASE OF SUCH EQUIPMENT; ADDITIONALLY
AUTHORIZING A REIMBURSEMENT OF $625,000, PLUS INTEREST
FROM THE GOLF COURSE REVENUES TO RETIRE THE LOAN DEBT
SERVICE.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
ANALYSIS
For the past several years the City has been planning the reconstruction of the Bayshore
Golf Course, clubhouse and related facilities. An integral component of this comprehensive
revitalization has been the selection of a new professional golf course management fi.. to
operate the course, as the City's representative when reconstruction was completed. In
August of 2000 the City initiated the RFP process for the Comprehensive Management and
Operation of the City's Golf Courses, Clubhouses and Related Facilities. On November
29, 2000, the Mayor and City Commission accepted the recommendation of the City
Manager and authorized the Administration to enter into negotiations with Professional
Course Management for these services.
City Commission Memorandum
May29, 2002
Golf Course Equipment Appropriation
Page 2
The reconstruction of the Bayshore Golf Course began in December of 2001 and is
currently projected to be open for play in December of 2002. The contractor began planting
grass on the golf course during the last week of April 2002. Accordingly, the City needed
to begin managing the grow-in (cutting the grass, watering, fertilizing etc.) the first week of
May.
The Administration has initiated actions to enter into an interim management agreement
with Professional Course Management II, LTD. to provide the professional golf course
management services necessary to properly grow-in the Bayshore Golf Course in
accordance with maintenance standards and specifications prepared by Arthur Hills/Steve
Forrest and Associates, the City's Golf Course Architect's an.d the project's Agronomist,
Terry Buchen of Golf Agronomy International. These services shall include those
customarily associated with a grow-in operation. Services shall include but not be limited
to: cutting of greens, fairways, tees and roughs in accordance with established
specifications; fertilization and chemical applications as specified, topdressing, rolling and
irrigation of all areas of the golf course. In order to accomplish this work and ensure the
long-term maintenance of the golf course is assured, the City must purchase the proper
equipment to accomplish these objectives. To accomplish this task the City, in cooperation
with our Golf Course Architect and Project Agronomist, has completed a comprehensive
analysis of the equipment needed and has identified existing contracts available to procure
the equipment and/or will prepare bid specifications necessary to procure the equipment
not on current contracts. Attached is a list of equipment to be purchased.
The City currently has the opportunity to participate in a Iow interest equipment loan
program available from Banc of America Leasing and Capital, LLC. A term of this loan
agreement stipulates that the equipment must be paid by the City and then reimbursed
from the loan. Therefore the Administration recommends expending the funds from the
City's General Fund Undesignated Fund Balance and then have this Fund reimbursed
promptly upon the purchase of the equipment from the Banc of America Leasing and
Capital, LLC Loan.
To accomplish the grow-in as specified and ensure the City's $10 million investment in the
Bayshore Golf Course is protected, the Administration recommends that the Mayor and
City Commission approve the attached Resolution.
02\M^¥2902\REGUL^R~ 29 02 II Golf Equipmont ^ppropriation Corn. Memo.doc