Ordinance 96-3063ORDINANCE NO. 96-3063
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AMENDING MIAMI BEACH CITY CODE CHAPTER 2, SECTION
2-6, ENTITLED "ENUMERATION OF ORGANIZATIONAL UNITS"; SAID
AMENDMENT PROVIDING FOR THE CREATION OF: THE OFFICE OF CHILDREN'S
AFFAIRS; THE OFFICE OF INTERNAL AUDIT; THE ADMINISTRATION, OFF
STREET PARKING, AND ON STREET PARKING DIVISIONS WITHIN THE PARKING
DEPARTMENT; THE CRIMINAL INVESTIGATIONS AND TECHNICAL SERVICES
DIVISIONS WITHIN THE DEPARTMENT OF POLICE; THE ENVIRONMENTAL
RESOURCES MANAGEMENT DIVISION WITHIN THE DEPARTMENT OF PUBLIC
WORKS; THE DEPARTMENT OF CODE COMPLIANCE; THE DEPARTMENT OF THE
CONVENTION CENTER; THE DEPARTMENT OF THE BASS MUSEUM OF ART;
PROVIDING FOR THE ELIMINATION OF: THE ADMINISTRATION DIVISION WITH
IN THE DEPARTMENT OF GENERAL SERVICES; HOUSING AND COMMUNITY
DEVELOPMENT DIVISION WITHIN THE DEPARTMENT OF DEVELOPMENT,
DESIGN AND HISTORIC PRESERVATION; PROVIDING FOR THE NAME CHANGE
OF: THE DEPARTMENT OF DEVELOPMENT, DESIGN AND HISTORIC
PRESERVATION SERVICES TO DEVELOPMENT, DESIGN AND HISTORIC
PRESERVATION; THE ECONOMIC DEVELOPMENT AND PLANNING, DESIGN AND
HISTORIC PRESERVATION SERVICES DIVISIONS WITHIN THE DEPARTMENT OF
DEVELOPMENT, DESIGN AND HISTORIC PRESERVATION TO ECONOMIC AND
COMMUNITY DEVELOPMENT AND PLANNING, DESIGN AND HISTORIC
PRESERVATION DIVISIONS; THE FIELD OPERATIONS DIVISION WITHIN THE
DEPARTMENT OF POLICE TO PATROL DIVISION; THE
PROCUREMENT/WAREHOUSE DIVISION WITHIN THE DEPARTMENT OF
GENERAL SERVICES TO PROCUREMENT DIVISION; REPEALING ALL
ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, there currently exists a need to make modifications to the existing
Administrative structure of various organizational units and departments; and
WHEREAS, the following changes reflect the current state of such units.
NOW THEREFORE BE IT ORDAINED BY THE MAYOR AND CITY
COMMISSION that the City of Miami Beach, Florida:
SECTION 1: That Section 2-6 of Miami Beach City Code Chapter 2, entitled
"Administration" is hereby amended to read as follows:
Sec. 2-6. Enumeration of organizational units.
The administrative or organizational units of the City which
are hereby created shall be as follows:
A.1 CITY MANAGER'S OFFICE
1. Office of Community Relations/Public Information
2. Office of Management and Budget
3. Office of Risk Management
4. Office of Children's Affairs
5. Office of Internal Audit
A.2 OFFICE OF THE CITY ATTORNEY
B. OFFICE OF THE CITY CLERK
C. FINANCE DEPARTMENT
D. HUMAN RESOURCES DEPARTMENT
E. BUILDING SERVICES DEPARTMENT
1. Building Division
3.
F. DEVELOPMENT, DESIGN AND HISTORIC PRESERVATION
SERVICES DEPARTMENT
1. Economic and Community Development Division
32. Planning, Design and Historic Preservation
Scrviccs Division
G. RECREATION, CULTURE AND PARKS DEPARTMENT
1. Administration Division
2-
32. Beach Patrol Division
43. Parks Maintenance Division
�4. Recreation Division
6j Landscape Maintenance Division
H. PARKING DEPARTMENT
L Administration Division
2. On -Street Parking Division
3. Off -Street Parking Division
I. FIRE DEPARTMENT
1. Suppression Division
2. Rescue Division
3. Support Services Division
4. Prevention Division
J. POLICE DEPARTMENT
1. Office of the Chief
2. Patrol Division
3. Support Services Division
4. Criminal Investigations Division
5. Technical Services Division
K. GENERAL SERVICES DEPARTMENT
-17 Atitnittistration-Diviaiert
21. Central Services Division
32. Computers and Communications Division
41 Fleet Management Division
64. Property Management Division
65. ProcurementAV-arekeuse Division
46, Construction Management Division
L. PUBLIC WORKS DEPARTMENT
1. Administration Division
2. Engineering Division
3. Streets/Streetlight Division
4. Sewer Division
5. Storm Water Division
6. Water Division
7. Construction and Financial Management
Division
I_ Environmental Resources Management Division
M. SANITATION DEPARTMENT
N. CODE COMPLIANCE DEPARTMENT
O. CONVENTION CENTER DEPARTMENT
E. BASS MUSEUM OF ART DEPARTMENT
SECTION 2. REPEALER
All ordinances or parts of Ordinances in conflict herewith be and are hereby repealed.
SECTION 3. SEVERABILITY
If any section, subsection, clause or provision of this Ordinance is held to be invalid, the
remainder shall not be affected by such invalidity.
SECTION 4. EFFECTIVE DATE
This Ordinance shall take effect on December 14 , 1996 after its adoption on
4th day of December 1996 .
PASSED AND ADOPTED THIS 4th day of December , 1996
ATTEST:
Q6 LtiO" -1)0A-CL
CITY CLERK
1st reading 11/20/96
2nd readin; 12/4/96
Note: .
Words underlined are added.
Ordinance No. 96-3063
MAYOR
rORM APPROVEL
LEGAL DEPT.
By
Date ( 1/t2/_,
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
COMMISSION MEMORANDUM NO. 95Z -qt..
TO: Mayor Seymour Gelber and
Members of the City Commission
FROM: Jose Garcia -Pedrosa
City Manager
DATE:December 4, 1996
SUBJECT: An Ordinance of e Mayor and City Commission of the City of Miami Beach,
Florida, Amending Miami Beach City Code Chapter 2, Section 2-6, Entitled
"Enumeration of Organizational Units"; Repealing All Ordinances In Conflict
Herewith; Providing For Severability; And Providing For Effective Date.
RECOMMENDATION
Approve the Ordinance amendment.
BACKGROUND
The Ordinance amendment was approved on first reading on November 20, 1996.
The organization changes that are incorporated in the FY 1996-97 Adopted Budget reflect a decision
making process which guided the development of the budget and a commitment to standards of
excellence in delivering city services. The citywide reorganization announced on March 14, 1996
delineated the staff assignments necessary to fulfill this commitment. A formal organizational
restructuring is now required to complete the implementation process. A summary of the
recommendations and rationale follows:
CREATION OF NEW ORGANIZATIONAL UNITS
1. The creation of the Office of Children's Affairs formally establishes support for the
leadership role necessary to impact the issues and activities affecting children within the City
of Miami Beach.
2. Formation of the Office of Internal Audit (formerly included in Office of Management and
Budget) is sought to strengthen its organizational authority for the independent review of
compliance with all applicable administrative and fiscal policies, procedures, regulations and
laws.
3. The formation of Administration, On Street Parking, and Off Street Parking Divisions
within the Department of Parking will increase management control and assist profit and loss
evaluation of this fund.
AGENDA ITEM
DATE
R5C
12-4-1-416
Department Enumerations
December 4, 1996
Page - 2 -
4. The formal creation of the Criminal Investigations and Technical Services Divisions
within the Department of Police reflects an ongoing commitment to enhance accountability
and management control within the department.
5. The formation of the Environmental Resources Management Division within the
Department of Public Works will provide comprehensive environmental compliance, site
restoration, hazardous materials storage and disposal services for all city facilities.
6. The formation of the Department of Code Compliance will result in a consistent and
proactive approach to the administration of code enforcement activities. This function
was formerly a division of the Building Services Department.
7. The inclusion of the Department of the Convention Center is necessary to correct an
organizational funding anomaly which requires its inclusion. This department was
previously not formally established.
8. Formation of the Department of the Bass Museum of Art will formally reflect its change
from a division of the Department of Recreation, Culture and Parks to a separate function.
ELIMINATION OF ORGANIZATIONAL UNITS
1. Elimination of the Administration Division within the General Services Department will
result in cost savings incorporated in the FY 97 budget.
2. Elimination of the Housing and Community Development Division reflects the
intradepartmental shift of responsibility for housing and community development activities.
NAME CHANGES
1. The removal of "Services" from Development, Design and Historic Preservation
Department, and the Planning, Design and Historic Preservation Division designations
is a minor but appropriate revision of the mission of the department. The renaming of the
Economic and Community Development Division reflects the intradepartmental shift of
responsibility for community development and housing activities.
2. The renaming of the Field Operations Division to Patrol, again reflects an ongoing
commitment to enhance accountability and management control within the department.
3. The renaming of the Procurement Division reflects the transfer of the Warehouse function
to the Fleet Management Division to appropriately allocate these costs throughout all funds.
Department Enumerations
December 4, 1996
Page - 3 -
CONCLUSION
Based on the foregoing, the Administration recommends that the City Commission approve the
attached Ordinance amendment.
PROCEDURE
Miami Beach City Code, Chapter 2 Section 2-6 provides for the enumeration of organizational units,
administrative officers, agencies and their units.
In order to reflect proposed structural changes to the organization, Chapter 2 Section 2-6 of the Code
should be amended.
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