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HomeMy WebLinkAbout420-2002 RDA Reso RESOLUTION NO. 420-2002 A RESOLUTION OF THE CHAIRMAN AND THE MEMBERS OF THE MIAMI BEACH REDEVELOPMENT AGENCY, APPROPRIATING $608,636 IN AVAILABLE TAX INCREMENT FUNDS FOR THE ENHANCEMENT OF LIGHTING AND FOUNTAINS ON LINCOLN ROAD. WHEREAS, since the completion of the Lincoln Road Renovation Project, many businesses along Lincoln Road have addressed concerns about areas along the Road that have inadequate lighting, or "dark spots", where existing lighting does not cover; and WHEREAS, on July 26, 2000, the City Commission approved a contract with Corzo, Castella, Carballo, Thompson, and Salman Architects (C3TS) to provide architectural services for the enhancement of lighting and fountains on Lincoln Road; and WHEREAS; the scope of services to be provided was based on the limited funds of $300,000 available at the time from General Obligation (G.O.) Bond Program Funds; and WHEREAS, with the completion of the surveys and electrical "as-builts", it was clear that the $300,000 available in G.O. Bond funds for Lincoln Road were inadequate to cover the actual cost of the project, which has now been was estimated at $831 ,636; and WHEREAS, to obtain the additional funding needed for the project, the City applied for and received a grant from the National Parks Service's "Save America's Treasures" Grant, in the amount of $835,000, of which $135,000 has been earmarked for the project; and WHEREAS, the remaining balance of approximately $608,636 is herein being requested from the Miami Beach Redevelopment Agency. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CHAIRMAN AND MEMBERS OF THE MIAMI BEACH REDEVELOPMENT AGENCY, that the Chairman and Members of the Miami Beach Redevelopment Agency, hereby appropriate $608,636 in available Tax Increment funds for the enhancement of lighting and fountains on Lincoln Road. PASSED and ADOPTED this - SECRETARY T:\AGEN DA \2002\MA Y2902\RDA \Iraprop _res.doc APPROVID AI 10 FORM a LANGUAGI aFOREXECUIION /1 II }A1J(hjj:;... 10 -/0- c.P- ~_l 'T: '1'ff' CITY OF MIAMI BEACH REDEVELOPMENT AGENCY ITEM SUMMARY m ~ Condensed Title: A Resolution appropriating $608,636 in available Tax Increment revenue funds for the enhancement of lighting and fountains on Lincoln Road. Issue: On July 26,2000, the City Commission approved a contract with Corzo, Castella, Carballo, Thompson, and Salman Architects (C3TS) to provide architectural services for the enhancement of lighting, and fountains on Lincoln Road. The scope of services to be provided was based on the limited funds of $300,000 available at the time from the G.O. Bond program. With the completion of the surveys and electrical "as- builts" it was clear that the $300,000 available in G.O. Bond for Lincoln Road were inadequate to cover the actual cost of the project, which has now been estimated at $931,636. To obtain the additional funding needed for the project, the City applied for and received a grant from the National Parks Service's "Save America's Treasures" Grant in the amount of $835,000, of which $135,000 has been earmarked for the project. The remaining balance of approximately $608,636 is being requested from the RDA. The architects for the project and the Property Management Division presented the proposed plan and schematic designs to the Lincoln Road association in a meeting at the Botanical Gardens on February 27, 2001 The Miami Beach Chamber of Commerce and Property Management also displayed the design schematic boards that showed the entire project on Lincoln Road to receive comments from the merchants and property owners about the proposed project. The project was also discussed and the design boards were also displayed at a 2001, "Visioning Session" on Lincoln Road for any comments concerning the project. In all of the meetings, the responses were unanimous in support of the plan and the proposed work. Item Summary/Recommendation: The Administration recommends appropriating $608,636 from available City Center Tax Incrementfunds towards the enhancement of lighting and fountains on Lincoln Road. Advisory Board Recommendation: I N/A Financial Information: Amount to be expended: Source of Funds: See across Finance Dept. $931,636 AGENDA ITEM ,1C- DATE S-";'f-().)... MIAMI BEACH REDEVELOPMENT AGENCY CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www.ci.miami-beach.fl.us REDEVELOPMENT AGENCY MEMORANDUM From: Chairman David Dermer and Members of the Miami Beach Redevelopment Agency Jorge M. Gonzalez ~ Executive Director 0 . U A RESOLUTION OF THE CHAIRMAN AND MEMBERS OF THE MIAMI BEACH REDEVELOPMENT AGENCY APPROPRIATING $608,636 IN AVAILABLE TAX INCREMENT FUNDS FOR THE ENHANCEMENT OF LIGHTING AND FOUNTAINS ON LINCOLN ROAD. Date: May 29, 2002 To: Subject: ADMINISTRATION RECOMMENDATION: Adopt the Resolution. FUNDING: 1) $ 188,000 remaining from an allocation of $300,000 from the $92 Million General Obligation Bond Series 2000 Fund No. 373 for improvements to Lincoln Road. 2) $ 135,000 National Parks Service "Save America's Treasures" Grant 3) $ 608,636 City Center TIF revenues ANALYSIS: Since the completion of the Lincoln Road Renovation Project, many businesses along Lincoln Road have addressed concerns about areas along the Road that have inadequate lighting or "dark spots" where existing lighting does not cover. Members of the Lincoln Road Marketing Inc. and the Lincoln Road Merchants Association have both addressed concerns for the safety of the patrons that visit Lincoln Road at night. On July 26,2000, the City Commission approved a contract in the amount of $50,000 with Corzo, Castella, Carballo, Thompson, and Salman Architects (C3TS), to provide architectural and engineering (A&E) services for the enhancement of lighting, and fountains on Lincoln Road. On June 6, 2001 the A&E contract was amended to increase it by $62,000, for a total of $112,000. Funding for the contract was approved from the $300,000 allocation from the G.O. Bond program for this particular project. Management and Budget Architectural/engineering costs were expected to be higher than normal negotiated fees for a project of this type due to the requirements of developing an electrical "as built" plan for the entire length of Lincoln Road. These electrical "as built" plans were not provided by the former Architect or Contractor for the Lincoln Road Renovation Project. The "as built" electrical plans were critical in the determination of existing power supplies, how circuits and wiring are sized and spread out on the Road to allow for voltage drops, where underground conduits are located and sized, how power is distributed and from where, and to determine panel sizes and locations to provide for additional power requirements that may be necessary to feed additional lighting on the Road and larger pump motors and lighting required for the enhanced operation of the fountains. The Lincoln Road Organizations and the City's Property Management Division had also addressed concerns for the design features and operational problems with the fountains on Lincoln Road. The fountains have had problems with the circulation of water due to the original design not providing adequate water supply lines in the sizes needed for the proper operation of the fountains. The Lincoln Road Organizations had also requested that the City have a survey of the existing fountain conditions completed to provide recommendations for other fountain enhancements such as replacing the existing fountain spray heads with a more decorative and lighted type. After the electrical "as-builts" were completed, a comprehensive lighting survey was performed on Lincoln Road to determine the areas where lighting was deficient. Also, the existing lighting, that has proved to have a tremendous failure rate due to poor design and placement, was evaluated to provide for improvement or replacement needs that would provide good lighting levels on the Road that could also be reasonably maintained. The recommendations of the surveys were as follows: 1) Tree Lighting The plan calls for the complete removal of all existing tree mounted lighting from Lincoln Road. These low voltage lights, with ground buried transformers, do not provide adequate light and have an unacceptable failure rate. These lights would be replaced with 334 up-lights at tree bases and in the shrubbery areas. All transformers would be above ground mounted to eliminate water intrusion. The utilization of existing underground conduits has also been included to minimize saw cutting of the concrete walkways and to save on the project costs. 2) General Lighting Enhancements The recommendations are to add 58 pole-mounted lights to provide for general broad lighting in existing dark areas on the Road, These pole lights, that are identical to the ones installed at the end of each block during the Lincoln Road Renovation Project, will provide the broad fill-in lighting that is needed throughout Lincoln Road. The placement of these pole lights has been set at a random pattern to maintain the architectural integrity of the existing features on Lincoln Road. Placement of these lights has also been set to minimize the need for cutting and trenching the existing concrete walkways. 3) 1000 Block Fountains These large circular fountains have no outstanding features other than very basic spray heads. The 700 and 1000 block fountains are the main entry feature to Lincoln Road for vehicular traffic coming off of Alton Road. The fountains lack a proper filtration system to help keep the fountains clean and the existing pumps are inadequate for providing the proper circulation of the water. The recommendations for both of these fountains are to incre~se the depth of the water in the center of the fountains to allow for a larger water pumping and filtration system. This will also allow for the installation of a decorative three tier, white (aerated) water fountain system with changing colored lighting. These spectacular fountain systems, which will provide a full 8' high center jet with lower perimeter ring jets, will also include a fountain height adjustment sensor that will automatically lower the height of the fountain on windy days. 4) Tree Base Treatments The existing openings in the concrete walkways on Lincoln Road for the planted tree are too small to allow for the proper growth of the trees. Additionally, gravel that was used as a filler material at the tree bases to allow access to the electrical transformers is scattered all over the length of the Road by patrons of the Mall. The recommendations are to expand the existing openings to allow for the proper growth of the trees and to provide a poured concrete curb to contain all of the filler materials. With the completion of the surveys and electrical "as-builts" it was clear that the $300,000 available in G.O. Bond funds for Lincoln Road was inadequate to cover the actual cost of the project. The A&E contract with C3TS has already absorbed $112,000, leaving a balance $188,000. The cost ofthe project has now been estimated at $931 ,636. To obtain the additional funding needed for the project, the City applied for and received a grant from the National Parks Service's "Save America's Treasures" Grant in the amount of $835,000, of which $135,000 has been earmarked for the project. The remaining balance of approximately $608,636 is being requested from the RDA. The architects for the project and the Property Management Division presented the proposed plan and schematic designs to the Lincoln Road Merchants Association in a meeting at the Botanical Gardens on February 27,2001 The Miami Beach Chamber of Commerce and Property Management also displayed the design schematic boards that showed the entire project on Lincoln Road to receive comments from the merchants and property owners about the proposed project. The project was also discussed and the design boards were also displayed at a 2001, "Visioning Session" on Lincoln Road for any comments concerning the project. In all of the meetings, the responses were unanimous in support of the plan and the proposed work. The project architects/engineers requested a total of $123,51 0.12 for the complete design contingencies that included complete and permit ready construction documents for the 400-1000 blocks of Lincoln Road, all shop drawings required for the fountain installations, allowances for the required Design Review Boards submissions and meetings, and an allowance for assistance in the oversight of the construction process. This request did not include the $15,000 that was required to provide the "as-built" electrical drawings. The total request for architectural/engineering fees for the project was $138,510.12. Property Management negotiated these fees down to a total of $112,000 that included the cost of the "as built" plans. The original appropriation approved by Commission for the project based on the available limited funding for the project was $50,000. The balance needed to complete the architectural/engineering portion of the Lincoln Road project was $62,000. This balance to complete the construction documents for the project was approved by the City Commission on June 6, 2001. The design plan was brought before the Historic Preservation Board for required approvals. After many discussions and some revisions, the lighting enhancements were approved on 9/11/01. The Historic Preservation Board had concerns on the fountain renovations. In particular, the proposed ornamental spray heads for the fountains and the decorative mosaic tile work on the 1100 block fountain. Revisions were made to the 700 block fountain ornamental spray heads and the HP Board was assured that Carlos Alves, the artist who provided the mosaic tile work on the 1100 block fountain, would be contracted after the renovations were made, to return the fountain to the artist's original design. The entire project was approved by the Historic Preservation Board on 12/11/01, After the approvals were made, Property Management directed the architects to produce the 100% construction documents that were required to permit the project. C3TS Architects provided the completed construction documents to Property Management on 2/15/02. After an internal plan review, Property Management submitted the project plans to the Building Department on 2/20/02 for building permit processing. After plan review by all required trade disciplines, the Building Department issued Building Permit No. B0201849, for the project on 3/7/02. With the approval offunding by the City Commission, the Lincoln Road lighting and fountain enhancement project is ready to start upon the receipt of the required materials for the project. The Administration recommends appropriating $608,636 from available City Center Tax Increment funds towards the enhancement of lighting and fountains on Lincoln Road. JMG/RCM/PDW /difu/BAJ/KOB T:lagenda\2002\may29\rda\lraprop.doc