01.20.17 FCWP Approved MinutesCommission Committee Reports - C6 C
COMMISSION MEMORANDUM
TO:Honorable Mayor and Members of the City Commission
FROM:Jimmy L. Morales, City Manager
DATE:February 8, 2017
SUBJECT:REPORT OF THE JANUARY 20, 2017 FINANCE AND CITYWIDE PROJECTS
COMMITTEE MEETING: 1. DISCUSSION REGARDING THE EXCHANGE OF
PROPERTY WITH THE OWNER OF 5860 NORTH BAY ROAD LN ORDER TO
RESOLVE THE EXISTING BOUNDARY LINES, AND THE LOCATION OF A
FUTURE CITY PUMP STATION AND SEWER LINE .2. DISCUSSION ON THE
POTENTIAL EXPANSION OF THE BIG BELLY TRASH PROGRAM. 3.
DISCUSSION REGARDING BUS SURVEY RESULTS TO IDENTIFY
TRANSPORTATION NEEDS OF PUBLIC SCHOOL CHILDREN WITHIN TWO-
MILE LIMIT OF HOME SCHOOL. 4. DISCUSSION TO IDENTIFY FUNDING FOR A
PARTNERSHIP WITH COMMON THREADS IN AN AMOUNT NOT TO EXCEED
$18,925.77. 5. DISCUSSION AND POTENTIAL FUNDING OPTIONS FOR A
PUBLIC BAYWALK GUARDRAIL LOCATED AT 900 WEST AVENUE
SOUTHGATE TOWERS. 6. DISCUSSION REGARDING IMPLEMENTING THE
SAFER COMPASS PROGRAM IN THE CITY OF MIAMI BEACH TO REVIEW THE
ANALYSIS. 7. DISCUSS FUNDING FOR ADDED SECURITY ON OCEAN DRIVE
AS PER THE TEN POINT PLAN 8. DISCUSS THE CURRENT SAFEGUARDS IN
PLACE TO ENSURE THE SECURITY OF CITYWIDE FINANCIAL ACCOUNTS
AND HOW BEST TO IMPROVE THEM. 9. DISCUSS ENGAGING THE WEST
AVENUE NEIGHBORHOOD IN A PILOT PARTICIPATORY BUDGETING
PROCESS USING THE FUNDS FROM THE ALTON COURT VACATION. 10.
DISCUSS THE CREATION OF A PUBLIC ALLEYWAY FUND. 11. DISCUSSION
TO REVIEW CITY CONSTRUCTION CONTRACTS TO HOLD CONTRACTORS
MORE ACCOUNTABLE. 12. DISCUSSION REGARDING PARTICIPATION IN THE
MIAMI-DADE COUNTY TRANSIT CORPORATE DISCOUNT PROGRAM 13.
DISCUSSION ON CREATION OF ECONOMIC DEVELOPMENT GOALS AND
OBJECTIVES AND A CITYWIDE ECONOMIC DEVELOPMENT STRATEGY
PLAN. 14. DISCUSS URGING THE FLORIDA LEGISLATURE TO COLLECT A 1%
TAX ON FOOD AND BEVERAGE CONSUMPTION TO FUND EFFORTS TO END
HOMELESSNESS. 15. DISCUSSION TO CONSIDER ALLOCATING A
RECURRING BUDGETARY AMOUNT TO AN ANNUAL EDUCATIONAL EVENT BY
THE HUMAN RIGHTS COMMITTEE. 16. DISCUSSION REGARDING THE
CREATION OF A POCKET PARK ON 20TH STREET AND ALTON ROAD 17.
DISCUSS ADDING ILLUMINATED CROSSWALKS OR RAPID RECTANGULAR
FLASHING BEACONS ON WEST AVENUE. 18. DISCUSSION REGARDING
FUTURE USES OR THE POTENTIAL SALE OF VACANT CITY-OWNED LAND
LOCATED AT 226 87TH TERRACE. 19. DISCUSSION REGARDING PROPOSED
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INTERCEPTOR GARAGE AT 1623 WEST AVENUE. 20. DISCUSSION
REGARDING RECOMMENDED TRAFFIC CALMING IMPROVEMENTS IN
CENTRAL BAYSHORE NEIGHBORHOOD. 21. DISCUSSION REGARDING
IMPLEMENTING CIGARETTE BUTT RECEPTACLES IN HIGH PEDESTRIAN
TRAFFIC AREAS.
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Finance
ATTACHMENTS:
Description
Minutes
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City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: February 08, 2017
SUBJECT: REPORT OF THE FINANCE AND CITYWIDE PROJECTS
COMMITTEE (FINANCE) MEETING ON JANUARY 20, 2017
The agenda is as follows:
OLD BUSINESS
1. Discussion Regarding The Exchange Of Property With The Owner Of 5860 North
Bay Road ln Order To Resolve The Existing Boundary Lines, And The Location Of
A Future City Pump Station And Sewer Line (June 8, 2016 Commission Item C4F)
ACTION
The Committee deferred the item to next month.
2. Discussion On The Potential Expansion Of The Big Belly Trash Program
(November 9, 2016 Commission Item C4F)
ACTION
The Committee recommended moving to the full Commission to adopt the expansion of
the pilot program staff suggested placing the Big Belly cans on Washington Avenue from
5th and 17th Street. Staff was directed to bring back a more complex financial analysis in
six (6) months not only including labor savings but cost of living factor and material
savings as well.
3. Discussion Regarding Bus Survey Results To Identify Transportation Needs Of
Public School Children Within Two-Mile Limit Of Home School. (October 19, 2016
Commission Item C4B)
ACTION
The Committee recommended moving to the full Commission the morning only pilot
program at North Beach Elementary subsidized for one (1) semester using option 2 as
staff suggested. Once the pilot is over, staff was directed to survey all of the parents that
participate and ask if they will be willing to pay for the service.
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4. Discussion To Identify Funding For A Partnership With Common Threads In An
Amount Not To Exceed $18,925.77 (December 14, 2016 Commission Item C7G)
ACTION
The Committee favorably recommended moving to the full commission and then report
back to the Finance and Citywide Projects Committee to ensure success of the program.
Staff was directed to find the funds for the program and ask Commissioner Rosen-
Gonzalez about when to start the program due to conflict of schools currently being mid-
semester.
5. Discussion And Potential Funding Options For A Public Baywalk Guardrail
Located At 900 West Avenue Southgate Towers (December 14, 2016 Commission
Item C4D)
ACTION
The Committee recommended moving this item to the full commission with a budget
amendment.
6. Discussion Regarding Implementing The Safer Compass Program In The City Of
Miami Beach To Review The Analysis (November 9, 2016 Commission Item R9K)
ACTION
The Committee directed staff to engage with the pilot that is already underway with
Miami-Dade Public Schools and get their feedback. Put together a recommendation for a
pilot program possibly focusing on the three (3) largest parks and recreations facilities,
Flamingo Park, Scott Rakow, and North Shore Youth Centers. Staff was encouraged to
implement the program to more facilities where the City has a large amount of the public
coming in, accepting the priority of the Parks and Recreation facilities.
7. Discuss Funding For Added Security On Ocean Drive As Per The Ten Point Plan
(December 14, 2016 Commission Item C4W)
ACTION
The Committee directed staff to bring this item back next month.
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8. Discuss The Current Safeguards In Place To Ensure The Security Of Citywide
Financial Accounts And How Best To Improve Them (January 11, 2017
Commission Item C4F)
ACTION
The Committee directed staff to do everything they have to do to hire the best
consultants to put the technology and the processes in place, train staff, and hire the
best staff.
The Committee fully supports an expansion of BDO’s scope of services and encouraged
them to include other departments in order to examine our internal processes and to
make sure that we have proper separation of duties.
9. Discuss Engaging The West Avenue Neighborhood In A Pilot Participatory
Budgeting Process Using The Funds From The Alton Court Vacation (December
14, 2016 Commission Item C4E)
ACTION
The Committee directed staff to go back and look at West Avenue and the surrounding
areas, identify the above ground that needs to be done, and determine how much
money is needed for that. Then bring back to compare the costs to the funds from the
vacation. Staff was instructed to bring back information on the proceeds for the Alton
Court Vacation funds compared to the cost of the West Avenue project.
10. Discuss The Creation Of A Public Alleyway Fund (November 9, 2016 Commission
Item R9Q)
ACTION
The Committee withdrew the item.
11. Discussion To Review City Construction Contracts To Hold Contractors More
Accountable (November 9, 2016 Commission Item C4K)
ACTION
Discussion held, no action taken.
12. Discussion Regarding Participation In The Miami-Dade County Transit Corporate
Discount Program (December 14, 2016 Commission Item C4A)
ACTION
The Committee recommended moving to the full Commission option one (1) and pursue
option two (2) through the budget cycle for FY 17/18 to do a six (6) months pilot
program.
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13. Discussion On Creation Of Economic Development Goals And Objectives And A
Citywide Economic Development Strategy Plan (December 14, 2016 Commission
Item C4B)
ACTION
The Committee directed staff to continue to explore a more comprehensive strategy with
outside experts, come up with a list of potential scope items and come back next month
to further discuss the item.
14. Discuss Urging The Florida Legislature To Collect A 1% Tax On Food And
Beverage Consumption To Fund Efforts to End Homelessness (January 11, 2017
Commission R9V)
ACTION
The Committee recommended not moving forward with the 1% Tax increase on food
and beverage consumption. Direction was given to City Attorney staff to work on a no
panhandling zones ordinance and to look into what the costs of a special prosecutor
would be, then bring back the numbers to the next Finance and Citywide Projects
meeting.
15. Discussion To Consider Allocating A Recurring Budgetary Amount To An Annual
Educational Event By The Human Rights Committee (December 14, 2016
Commission Item C4C)
ACTION
The Committee withdrew this item.
16. Discussion Regarding The Creation Of A Pocket Park On 20TH Street And Alton
Road (November 9, 2016 Commission Item R9T)
ACTION
Item not heard. No action was taken.
17. Discuss Adding Illuminated Crosswalks Or Rapid Rectangular Flashing Beacons
On West Avenue (December 14, 2016 Commission Item C4F)
ACTION
Item not heard. No action was taken.
18. Discussion Regarding Future Uses Or The Potential Sale Of Vacant City-Owned
Land Located At 226 87th Terrace (October 19, 2016 Commission Item C4A)(July
13, 2016 Commission Item C4J
ACTION
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Item not heard. No action was taken.
19. Discussion Regarding Proposed Interceptor Garage At 1623 West Avenue (Lot No.
P23). (September 27, 2016 Commission Item R9E)(Continued From September 14,
2016 Commission Item R9AA)
ACTION
Item not heard. No action was taken.
20. Discussion Regarding Recommended Traffic Calming Improvements In Central
Bayshore Neighborhood (January 11, 2017 Commission Item C4E)
ACTION
The Committee directed staff to defer this item until next month and bring a list of all
projects in the Transportation Master plan that can be funded by the surplus funds in
order to prioritize the allocation of the funds to the projects.
The Committee recommended moving to the full Commission for full endorsement of the
Priority One project at $500,000 and directed staff to identify the funds for the $500,000.
21. Discussion Regarding Implementing Cigarette Butt Receptacles In High
Pedestrian Traffic Areas (November 9, 2016 Commission Item C4H)
ACTION
The Committee recommended moving to the full commission to adopt the suggested
pilot program of 100 ash cans where Surfrider (the vendor) and CleapUp.org will be
partnering to empty out the ash cans for one (1) year. The vendor was directed to
include the measurement of how much labor time is spent on emptying the trash cans in
the data that is collected. Work with the Grants department to help attain grant funding
for the program. Public Works staff was directed to work with the vendor to install ash
cans on sites on high traffic areas and try to include alleys behind businesses.
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