Resolution 2018-30136RESOLUTION NO.
2018 -30136
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING A POLICY GOVERNING THE
SELECTION OF CONTRACTORS FOR CONSTRUCTION PROJECTS
AWARDED BY THE CITY PURSUANT TO THE STATEWIDE HOUSING
INITIATIVES PARTNERSHIP (SHIP) PROGRAM; APPROVING AND
AUTHORIZING THE ADMINISTRATION TO ISSUE A REQUEST FOR
QUALIFICATIONS (RFQ), AT A MINIMUM, ONCE A YEAR, IN ORDER TO
ESTABLISH AND MAINTAIN A POOL OF QUALIFIED CONTRACTORS; AND
AUTHORIZING THE CITY MANAGER TO APPROVE BIDS AND EXECUTE
AGREEMENTS WITH THE PRE - QUALIFIED CONTRACTORS fOR PROJECT
SUMS EXCEEDING $50,000, BUT NOT TO EXCEED THE TOTAL PROJECT
AWARD LIMIT AUTHORIZED BY THE CITY'S LOCAL HOUSING ASSISTANCE
PLAN (LHAP); AND FURTHER REQUIRING THE CITY MANAGER TO ISSUE A
LETTER TO COMMISSION EACH FISCAL QUARTER, DELINEATING ANY
APPROVED BIDS /AGREEMENTS THAT EXCEED THE $50,000 THRESHOLD.
WHEREAS, the State of Florida enacted the William E. Sadowski Affordable Housing Act,
Chapter 92 -317 of Florida Sessions Laws, allocating a portion of documentary stamp taxes on
deeds to local governments for the development and maintenance of affordable housing; and
WHEREAS, the State Housing Initiatives Partnership (SHIP) Act, memorialized in •§
420.907- 420.9079, Florida Statutes (1992) (The Act), and the SHIP program rule, issued by the
Florida Housing Finance Corporation (FHFC), memorialized in Chapter - 87 -37, Florida
Administrative Code (the Rule), require local governments to develop a one to three -year Local
Housing Assistance Plan (LHAP) outlining how the SHIP funds will be used; and
WHEREAS, the Mayor and City Commission approved and adopted changes to the City's
LHAP for FY 14/15 through 15/16 via Resolution No. 2017 - 29929, which, among other things,
increased the award limit for owner- occupied rehabilitation projects, from $40,000 to $70,000;
and
WHEREAS, the Mayor and City Commission approved and adopted the City's LHAP for
Fiscal Years 16/17 through 18/19 via Resolution No. 2016 - 29663, pursuant to the requirements
of the Act and the Rule, which LHAP currently provides an award limit of $70,000 for - owner-
occupied rehabilitation projects; and
WHEREAS, the Office of Housing and Community Services (HCS) currently administers the
bid process for eligible SHIP program rehabilitation projects, serving as the intermediary
between the applicant and the contractor and ensuring that the funds are properly expended by
following the program guidelines;
WHEREAS, HCS determines the - eligibility of participants based on Housing and Urban
Development (HUD) income requirements and updates the income limits annually; and
WHEREAS, SHIP funds require that 75 percent of a local government's total allocation must
be used towards construction - related activities, including rehabilitation and emergency repairs;
and
WHEREAS, HCS and the Procurement Department developed a policy with the goal of
expediting the procurement, process and ensuring that: 1) homeowners have access to qualified
contractors for all owner - occupied repairs; 2) projects are awarded in a competitive manner that
maximizes available funds; 3) homeowners have a platform for performance evaluation of
contractors; 4) contractors have clear guidelines to complete work and receive timely payments;
5) vendors comply with Building Department, Code Compliance and insurance requirements;
and
WHEREAS, pursuant to Citywide Procedure P.O. 16.02, the City's threshold for a
department to procure goods and services is limited to $50,000 and there must be a formal
competitive solicitation (ITB, RFP, RFQ, ITN) approved by the City Commission and the
Procurement Department; and
WHEREAS, HCS would like to administer the bid process for the award of project sums
exceeding $50,000 (subject to the award limits set forth in the City's LHAP), by establishing a
pool of qualified contractors through the use of a Request for Qualifications (RFQ) process, to
be issued at least once a year; and
WHEREAS, the established list of qualified contractors can be used by the City and the
eligible homeowners -in connection with rehabilitation projects or-disaster awarded
through the SHIP program; and
WHEREAS, contractors seeking to participate in the City's SHIP program must be pre -
qualified through the City's SHIP contractor prequalification process, through an RFQ process,
and must maintain licensing, insurance and other qualifications required by the City; and
WHEREAS, the City contracts a third -party consultant for project management services via
RFP #2014325 -JR to assist in the following: drafting a specification of work for the bid process,
monitoring the project during construction and assisting with the closeout of the project; and
WHEREAS, the HCS SHIP Program Coordinator shall seek at least three written quotes
from pre - qualified contractors and shall make reasonable efforts to maximize competition and if
three quotes cannot be obtained, the approval of the City Manager shall be required; and
WHEREAS, The SHIP program prioritizes the repairs or improvements that are needed for
safe or sanitary habitation, correction of substantial code violations, structural or systems faults,
or the creation of additional living space; and
WHEREAS, Once HCS selects the lowest and most responsive bidder, a task order
(including a scope of work and payment schedule) shall be executed between the City, the
selected contractor and the homeowner; and
WHEREAS, any purchase order above $50,000 will require the City Manager's approval;
and
WHEREAS, the Administration recommends approving (in the form attached to the City
Commission Memorandum accompanying this Resolution) a policy governing the selection of
contractors for SHIP housing projects, as developed by the Office of Housing and Community
Services and the Procurement Department.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby adopt a
policy governing the selection of contractors for construction projects awarded by the City
pursuant to the Statewide Housing Initiatives Partnership Program (SHIP) program; approve
and authorize the Administration to issue a Request for Qualifications .( °RFQ), at a minimum,
once a year, in order to establish and maintain a pool of qualified contractors; and authorize the
City Manager to approve bids and execute agreements with the pre- qualified contractors for
project sums exceeding $50,000, but not to exceed the total project award limit authorized by
the City's Local Housing Assistance Plan; and further requiring the City Manager to issue a
Letter to Commission each fiscal quarter, delineating any approved bids/agreements that
exceed the $50,000 threshold.
Passed and adopted this /7 day of 6/11k�r / , 2018.
ATTEST:
Rafael E. Granado, ity Jerk
Dan Gelber, Mayor
AS TO
GUAGE
CUTION
City Attorney
ate
MIAM BEACH
Resolutions - C7 G
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: January 17, 2018
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING A POLICY GOVERNING THE SELECTION
OF CONTRACTORS FOR CONSTRUCTION PROJECTS AWARDED BY THE
CITY PURSUANT TO THE STATEWIDE HOUSING INITIATIVES PARTNERSHIP
(SHIP) PROGRAM; APPROVING AND AUTHORIZING THE ADMINISTRATION TO
ISSUE A REQUEST FOR QUALIFICATIONS (RFQ), AT A MINIMUM, ONCE A
YEAR, IN ORDER TO ESTABLISH AND MAINTAIN A POOL OF QUALIFIED
CONTRACTORS; AND AUTHORIZING THE CITY MANAGER TO APPROVE BIDS
AND EXECUTE AGREEMENTS WITH THE PRE- QUALIFIED CONTRACTORS
FOR PROJECT SUMS EXCEEDING $50,000, BUT NOT TO EXCEED THE TOTAL
PROJECT AWARD LIMIT AUTHORIZED BY THE CITY'S LOCAL HOUSING
ASSISTANCE PLAN (LHAP); AND FURTHER REQUIRING THE CITY MANAGER
TO ISSUE A LETTER TO COMMISSION EACH FISCAL QUARTER, DELINEATING
ANY APPROVED BIDS /AGREEMENTS THAT EXCEED THE $50,000
THRESHOLD.
RECOMMENDATION
Adopt the resolution.
ANALYSIS
The State of Florida enacted the William E. Sadowski Affordable Housing Act, Chapter 92 -317 of
Florida Sessions Laws, allocating a portion of documentary stamp taxes on deeds to local
governments for the development and maintenance of affordable housing. The State Housing
Initiatives Partnership (SHIP) Act, §420.907- 420.9079, Florida Statutes (1992), and Rule Chapter
67 -37, Florida Administrative Code, requires local governments to develop a one -to three -year Local
Housing Assistance Plan (LHAP) outlining the strategies jurisdictions will use to utilize funding. The
LHAP also establishes the maximum SHIP funds allowable for each programmatic strategy.
The Office of Housing and Community Services (HCS) administers SHIP funds, participant eligibility,
contractor eligibility and program compliance. HCS determines the eligibility for all applicants by
assessing income and property standards. All awards are disbursed via a deferred payment loan,
secured by a mortgage agreement with restrictive covenant and promissory note. Resolution No.
2016 -29663 approved the maximum award amounts for purchase assistance and rehabilitation
assistance.
The Mayor and City Commission approved and adopted the City's LHAP for Fiscal Years 16/17 and
18/19 via Resolution No. 2016 - 29663, pursuant to the requirements of the Act and the Rule, which
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LHAP currently provides an award limit of $70,000 for owner - occupied rehabilitation projects.
Pursuant to the Citywide Procedure P.O. 16.02, the City's threshold for a department to procure
goods and services is limited to $50,000 and there must be a formal competitive solicitation (IT B,
RFP, RFQ, ITN) approved by the City Commission and the Procurement Department. HCS would
like to administer the bid process for the award of project sums exceeding $50,000 (subject to the
award limits set forth in the City's LHAP), by establishing a pool of qualified contractors through the
use of a Request for Qualifications (RFQ) process, to be issued at least once a year. The
established list of qualified contractors can be used by the City and the eligible homeowners in
connection with rehabilitation projects or disaster relief projects awarded through the SHIP program.
Any purchase order above $50,000 will require the City Manager's approval.
HCS disburses funds to the eligible contractor via a purchase order and payments are disbursed in
three installments and a final payment.
HCS and the Procurement Department drafted a policy that is intended to:
• Ensure homeowners have access to qualified contractors for all owner- occupied repairs;
• Ensure that projects are awarded in a competitive manner that maximizes available funds;
• Ensure homeowners have a platform for performance evaluation of contractors;
• Ensure contractors have clear guidelines to complete work and receive timely payments;
• Ensure vendors comply with Building Department, Code Compliance and insurance
requirements.
This policy is in accordance with State and Federal requirements and seeks to expedite the
procurement process for projects. This policy seeks to streamline the expenditure process, by
creating a list of eligible contractors and improving the quality control of rehabilitation projects.
Contractors seeking to participate in the City's Housing Rehabilitation Program must be prequalified
through the City's SHIP Contractor Prequalification Process. Annually, the City will issue a Request
for Qualifications (RFQ) for those contractors interested in being prequalified to submit their
statements of qualification for the City's consideration. At a minimum, contractors must maintain the
licensing, insurance, and qualifications required by the City to be prequalified for future projects
awarded through this procedure. The Procurement Department will administer the application
process on an annual basis.
In addition, the City contracts a third -party consultant for project management services. The Project
Manager will assist the SHIP coordinator in drafting the Specification of Work, project
monitoring /evaluation and project closeout. The Project Manager will assist SHIP coordinator and
any other City staff in the evaluation of the bids submitted by the General Contractor. The Building
Department can be provided with a copy of the Specification of Work for their review and any other
applicable documents, in order to facilitate the expediting of applicable building permits.
The City's SHIP Coordinator shall seek at least three written quotes from pre - qualified contractors
and shall make reasonable efforts to maximize competition, including seeking quotes from all pre-
qualified contractors. In rare cases when three quotes cannot be obtained, the approval of the City
Manager shall be required.
Once HCS selects the lowest and most responsive bidder, a purchase order shall be executed
between the City, the selected contractor and the homeowner. At a minimum, the purchase order
shall state the payment schedule, scope of work, and schedule of work. Additionally, the homeowner
will execute the permit application and the notice of commencement. The Contractor must record the
Notice of Commencement.
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Progress and final payments to the Contractor shall be approved by the City only after the work has
been inspected by the Project Manager and determined to comply with the contract and the project
bid specifications. The request for payments shall be in three installments, according to the duration
of the project. The Contractor will provide his /her invoice to the SHIP Coordinator. If there are
pending change orders that do not increase the project amount greater than the amount stipulated
herein, they may be approved administratively by the Department.
The policy also defines the role of HCS in the case of a dispute between a Contractor and the
homeowner. All disputes not resolved by program staff should be reported to Florida Housing.
Finance Corporation for possible resolution before the move to arbitration. All unsettled claims or
disputes between the Property Owner and the Contractor arising out of or related to the work shall
be submitted to arbitration under the laws governed by the State of Florida. Notice of the demand for
arbitration shall be filed in writing with the other party to this agreement, and shall be made within a
reasonable time after a dispute has arisen.
Once the project is completed, City staff will coordinate the closeout, along with the Project Manager.
If all program requirements are met, the final release of retainage will be processed. If, at any time
during the project, HCS finds that a Contractor fails to meet his /her obligations with the homeowner
and /or the City, and does not remedy the situation as stipulated by the Department, the Contractor
will receive a default notice and opportunity to cure. If the violation is not remedied, the Contractor
will be removed from the list and will be prohibited from participating for one year in the City's
Housing Rehabilitation Program.
CONCLUSION
The Administration recommends approving the resolution to authorize the City Manager to approve
bids and execute agreements with the prequalified contractors for project sums in excess of $50,000,
and further require the City Manager to issue a Letter to Commission each fiscal quarter delineating
any approved bids/ agreements which exceed the $50,000 threshold.
KEY INTENDED OUTCOMES SUPPORTED
Ensure Workforce Housing For Key Industry Workers Is Available In Suitable Locations
FINANCIAL INFORMATION
N/A
Legislative Tracking
Housing and Community Services
ATTACHMENTS:
Description
a SHIP Procurement Policy
a Resolution
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MIAMIBEACH
Policy for the Selection of Contractors for Projects Awarded Pursuant to the State Housing
Initiatives Partnership (SHIP) Program
I. Purpose
The purpose of this policy is to establish internal controls for the selection and award
of contractors for projects awarded by the. City of Miami Beach, Florida (the City),
pursuant to the State Housing Initiatives Partnership (SHIP) program for owner -
occupied construction projects funded by the Florida Housing Finance Corporation
(FHFC)'s SHIP program. Pursuant to the Local Housing Assistance Plan (LHAP), previously
approved by the City Commission, the City may provide income eligible homeowners with
SHIP funds in connection with repairs or improvements that are needed for safe or
sanitary habitation, correction of substantial code violations, or the creation of
additional living space (Rehabilitation) or disaster mitigation repairs (collectively, City's
Housing Rehabilitation Program).
This Policy is intended to:
• Ensure compliance with State of Florida requirements for the selection and award
of contractors for State Housing Initiatives Partnership (SHIP) program projects
funded by the Florida Housing Finance Corporation (FHFC)'s SHIP program
• Ensure homeowners have access to prequalified contractors for all owner-
occupied repairs;
• Ensure that projects are awarded in a competitive manner that maximizes
available funds;
• Ensure homeowners have a platform for performance evaluation of contractors;
• Ensure contractors have clear guidelines to complete work and receive timely
payments; and
• Ensure vendors comply with Building Department, Code Compliance and insurance
requirements.
I1. Definitions.
A. Project Manager. Third -party consultant responsible for conducting site .
inspections, drafting scope of work inclusive of projects specifications that will
form the basis for the bid documents that will be submitted to the List of General
Contractors.
B. SHIP Program Coordinator. Office of Housing and Community Services (HCS, the
Department) staff, responsible for seeing day -to -day operations of the SHIP
program, including program monitoring, homeowner certifications, contractor
qualifications approving payments and reporting data to the Florida Finance
Housing Corporation.
III. Contractor Qualifications. Contractors seeking to participate in the City's Housing
Rehabilitation Program must be prequalified through the City's SHIP Contractor
Prequalification Process.
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2 1 Policy for the Selection of Contractors for Projects Awarded Pursuant to the State Housing Initiatives Partnership (SHIP) Program
A. Annually (at a minimum), the City will issue a Request for Qualifications (RFQ) for
those contractors interested in being prequalified to submit their statements of
qualification for the City's consideration. Once prequalified, contractors must
maintain the required licensing and insurance to be eligible for future projects
awarded through this policy.
B. The City Manager, in his sole discretion, may approve or reject any contractor to
be added to the list of prequalified SHIP contractors. Additionally, the City
Manager may remove any contractor that has failed to maintain the qualification
requirements or for which the City has documented unresolved or a history of
performance issues. Any contractor wishing to appeal the City Manager's decision
to not prequalify or to remove from prequalification, shall submit its reasons for
the appeal directly to the City Manager.
C. Any party who has been suspended or debarred by U.S. HUD or any other Federal
Executive Branch Agency and is listed on the Current Exclusion List will not be
accepted to participate in the program until at least six (6) months after the
expiration of the applicable suspension or debarment. HCS will maintain a current
listing of prequalified contractors that will be utilized to seek bids for the Housing
Rehabilitation Program. The list will also be made available to City residents on the
Department's website. Contractors are responsible for maintaining insurance and
licensing information current; and providing updates to the City. All prequalified
contractors will be invited to attend Pre -Bid meetings held by a HCS SHIP program
staff at the project site. Contractors will be provided with the approved
Specification of Work Report that will detail the work to be completed for that
particular project. Contractors will be given a deadline to submit questions and
bids.
IV. Scope of Work and Specifications. The City contracts a third -party consultant (Project
Manager) for project management services. The Project Manager will assist the SHIP
coordinator in drafting the Specification of Work, project monitoring /evaluation and
project closeout.
A. The Project Manager will attend a walk through at the eligible homeowner's
residence to assess needed repairs and will provide HCS with the Specification of
Work that can be completed within the available project budget. Once the scope
of work is approved by the homeowner, the SHIP coordinator will prepare the bid
document.
B. The bid document will include the Specification of Work and any other applicable
documents, (e.g. floor plans, demolition plans, sketches, product specifications).
C. The Project Manager will assist SHIP coordinator and any other City staff in the
evaluation of the bids submitted by the. Contractor. The Building Department may
be provided with a copy of the Specification of Work for their review and any other
applicable documents, in order to facilitate the expediting of applicable building
permits.
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3 1 Policy for the Selection of Contractors for Projects Awarded Pursuant to the State Housing Initiatives Partnership (SHIP) Program
V. Required Competition. HCS SHIP Coordinator shall seek at least three written quotes
from pre - qualified contractors and shall make reasonable efforts to maximize
competition, including seeking quotes from all pre- qualified contractors.
A. Upon the expiration of the established Bid Deadline, the bids will be reviewed and
itemized on a bid tabulation. The HCS Director may approve awards to lowest
responsive, responsible bidders for projects up to $50,000. Projects above $50,000
require the approval of the City Manager. In determining an award, the factors
outlined in Section 2 -369 of the City Code shall be considered. In rare cases when
three quotes cannot be obtained, the approval of the City Manager shall be
required regardless of the value of the project.
B. Once the contractor is selected, a contract shall be executed between the City, the
selected contractor and the homeowner. At a minimum, the contract shall state
the payment — schedule, scope of work, and schedule of work. Additionally, the
homeowner will execute the permit application and the Notice of Commencement.
Contractor must record the Notice of Commencement.
C. Contractors will only be awarded one project until they have completed a project
that is in compliance with all project requirements, including no change orders or
delays, and is satisfactory to the Owner and Department staff. Contractors may be
awarded a maximum of two projects concurrently, as recommended by the State
funder. If a contractor has two active projects, they will not be awarded any
additional projects, unless the Contractor's performance is satisfactory in current
or previous awards. Contractors are encouraged to participate in the bidding
process regardless of the number of projects awarded.
VI. Permits. The SHIP program prioritizes the repairs or improvements that are needed for
safe or sanitary habitation, correction of substantial code violations, structural or systems
faults, or the creation of additional living space. The work performed must be compliant
with the City's building requirements.
A. Once contractor is issued a contract, Notice of Commencement and permit
application, they must follow the City's Building Permit procedures.
B. The City will offer expedited permitting, as per the Local Housing Assistance Plan
(LHAP), previously approved by the City Commission.
C. The Contractor will provide all plans required by the Building Department with no
typos or errors.
D. The Contractor is responsible for ensuring that the project is compliant with
requests, recommendations or suggestions provided by the Building Official/
Inspector.
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4 1 Policy for the Selection of Contractors for Projects Awarded Pursuant to the State Housing Initiatives Partnership (SHIP) Program
VII. Payments. Progress and final payments to the contractor shall be approved by the
City only after the work has been inspected by the housing inspector and determined to
comply with the contract and the project bid specifications.
A. The City will retain a percentage of all approved Draws, as allowed by Florida
Statute, until final inspection and project completion. If a Contractor fails to
complete the project and does not comply with the Specification of Work, that
Contractor will not have the retainage released.
B. There shall be a maximum of three (3) progress payments and final release of
retainage once all permits are closed and final work product is approved by HCS.
C. Upon completion of a project, a final inspection must be requested by the
Contractor. The request must include a copy of the Final Draw Form and copy of all
Permit cards with final approval from the Building Department Inspectors. The
request is made by the contractor and requested from the independent inspector.
D. All Draw Requests must be approved by the SHIP Program Coordinator and
Department Director. The SHIP Program Coordinator may reasonably request
releases and waivers of lien in connection with the application of any progress
payments. The Finance Department will only process any Draw Requests once they
are reviewed and approved by the Director or his /her designee.
E. If the homeowner does not receive satisfaction from the Contractor, the
Department may withhold payment and /or retainer if deemed necessary, until a
resolution is achieved. Likewise, the Department reserves the right to intervene on
the Contractor's behalf if the homeowner is refraining from approving a Draw
request without just reason. The Department could proceed to pay the Contractor
for the work completed as required without the Homeowner's approval.
VIII. Change Orders. Any change order that does not increase the project amount greater
than the amount stipulated herein may be approved administratively by the City Manager.
The HCS Director may approve changes that increase the project value up to $50,000.
Change orders for projects above $50,000 require the approval of the City Manager, in an
amount not to exceed $200,000.
IX. Dispute Resolution. If a problem arises between the homeowner and contractor, the
City may intercede in order to ensure the project's completion.
A. If a complaint relating to post - construction work deficiencies is received, the SHIP
Program Coordinator will evaluate the complaint within ten (10) working days.
B. If the complaint is determined to be valid and the contractor has not addressed
the complaint in accordance with the construction contract, the contractor shall be
suspended from further program participation pending corrective action.
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5 I Policy for the Selection of Contractors for Projects Awarded Pursuant to the State Housing Initiatives Partnership (SHIP) Program
C. Corrective repair work through a different approved contractor may be initiated by
the SHIP Program Coordinator if any emergency or extremely hazardous conditions
exist or if the contractor fails to show good faith at correcting the problem within
the specified time limit.
D. If the complaint is not valid, the homeowner will be so notified in writing. Owners
are to be encouraged to contact the contractor directly in an attempt to resolve
construction concerns prior to contacting the City.
E. If a complaint relating to processing, policy, or procedures is received, the City staff
will respond in writing. The staff response will explain applicable policy when
necessary and specify corrective action if any is required,
F. Under the terms of the construction agreement, the City has the authority to
decide -all- questions - relative to-the - interpretation -of-any - contract documents and
fulfillment of the construction contract as to the character, quality, amount and
value of any work and materials furnished under the contract. City decisions
regarding all claims, questions and disputes shall be final.
G. In the event that the need for arbitration should arise, the Department may use
the Construction Housing Inspector as an arbiter. The. City's contracted Housing
Inspector is an impartial and neutral third party.
H. All disputes not resolved by program staff should be reported to Florida Housing
Finance Corporation for possible resolution before the move to arbitration. All
unsettled claims or disputes between the homeowner and the contractor arising
out of related to the work shall be submitted to arbitration under the laws
governed by the State of Florida, Notice of the demand for arbitration shall be filed
in writing with the other party to this agreement, and shall be made within a
reasonable time after a dispute has arisen.
X. Project Closeout. Once project checklist is completed, final inspections are conducted
by the Building Department and the City's housing inspector, the final draw request will be
reviewed,
A. The contractor must provide all warranties, the Contractor's Final Payment
Affidavit and final unconditional releases of lien from all contractors,
subcontractors and suppliers before the payment is processed. Any and all
extended warranties beyond one year shall be provided to the homeowner at the
completion of the contract.
B. If the contractor fails to respond to and remedy a warranty issue, they will be
disqualified from the program for one year and must reimburse the Department
for any work contracted to and correct the warranted work.
C. If the contractor fails to reimburse the City for work covered under the
Contractor's warranty, the contractor will be permanently removed from the
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6 1 Policy for the Selection of Contractors for Projects Awarded Pursuant to the State Housing initiatives Partnership (SHIP) Program
Active Contractor List and will be reported to the Florida Department of Business
and Professional Regulation.
D. The project must meet property standards, as discussed in the pre -bid meeting and
in the contract. Final payment will include release of retainage.
XI. Vendor Performance. If, at any time during the project, the HCS finds that a
contractor fails to meet his /her obligations with the homeowner and /or the City, and
does not remedy the situation as stipulated by the HCS, the contractor will be removed
from the list and will be unable to participate in the City's Housing Rehabilitation
Program, until resolution of any issue that caused the removal.
A. HCS staff will conduct an evaluation at the conclusion of each project which shall
be retained in the contractor's records. Prior to each award of a project, the
following shall be considered. there shall be considered the following.
(1) The ability, capacity and skill of the bidder to perform the contract.
(2) Whether the bidder can perform the contract within the time specified,
without delay or interference.
(3) The character, integrity, reputation, judgment, experience and
efficiency of the bidder.
(4) The quality of performance of previous contracts.
(5) The previous and existing compliance by the bidder with laws and
ordinances relating to the contract.
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