2018-30175 ResolutionRESOLUTION NO. 2018 -30175
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO.
2018- 008 -JC, . FOR ELEVATOR MAINTENANCE, REPAIRS, PARTS AND NEW
'EQUIPMENT; AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH SUNCOAST ELEVATOR SOLUTIONS, INC., THE TOP
RANKED PROPOSER, AS THE PRIMARY VENDOR; FURTHER,
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH SOUTH FLORIDA ELEVATOR SERVICE CORPORATION, THE
SECOND RANKED PROPOSER, AS THE SECONDARY VENDOR; AND
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH ALL THE PROPOSERS, SUNCOAST ELEVATOR SOLUTIONS, INC.,
SOUTH FLORIDA ELEVATOR SERVICE CORPORATION, EASTERN
ELEVATOR SERVICE, INC., AND THYSSENKRUPP ELEVATOR
CORPORATION TO ESTABLISH A POOL OF PRE - QUALIFIED
CONTRACTORS FOR FUTURE MODERNIZATION PROJECTS, NEW
CONSTRUCTION, AND REFURBISHMENTS, ON AN AS- NEEDED BASIS;
AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AGREEMENTS WITH EACH OF THE FOREGOING PROPOSERS
UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
WHEREAS, on May 17, 2017 the Mayor and City Commission approved the issuance of
Request for Proposals (RFP) No. 2017- 002 -JC, for Elevator Maintenance, Repairs, Parts and
New Equipment; and
WHEREAS, the Committee convened on July 14, 2017 to review and score the
proposals received; and
WHEREAS, the Committee was instructed to score and Tank each proposal pursuant to
the evaluation criteria established in the RFP; and
WHEREAS, on August 24, 2017, pursuant to Resolution No. 2017- 29955, after
reviewing all the submissions and the results of the evaluation process, the City Manager
recommended the rejection of all proposals received, and further authorized the reissuance of
the RFP; and
WHEREAS, RFP 2018 - 008 -JC was issued on November 9, 2017, with an opening date
of December 14, 2017; and
WHEREAS, a non - mandatory pre- proposal meeting was held on November 28, 2017;
and
WHEREAS, on December 14, 2017, the City received a total of four (4) proposals; and
WHEREAS, on December 14, 2017, the City Manager, via Letter to Commission (LTC)
No. 601 -2017, appointed an Evaluation Committee (the "Committee "); and
WHEREAS, the Committee convened on January 11, 2018 to review and score the
proposals received; and
WHEREAS, the Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law, general information
on the scope of services, and a copy of each proposal; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the _RFP; and
______
WHEREAS, the Committee's ranking was as follows: Suncoast Elevator Solutions, Inc.,
as the top ranked proposer; South Florida Elevator Corporation, as the second ranked proposer;
Eastern Elevator Service, Inc., as the third ranked proposer; Thyssenkrupp Elevator
Corporation, as the fourth ranked proposer; and
WHEREAS, after reviewing all the submissions and the results of the evaluation
process, the City Manager recommends that the Mayor and City Commission authorize the
Administration to enter into negotiations with Suncoast, Elevator Solutions, Inc., as the primary
proposer; further, authorize the Administration to enter into negotiations with South Florida
Elevator Corporation, as the secondary proposer; and pursuant to the terms of the RFP,
authorize the Administration to negotiate an agreement with all proposers to establish a pool of
prequalified contractors for improvements to the overall operation of the equipment, new
construction, modernization, replacement and refurbishment projects, on an as- needed basis.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Request For
Proposals (RFP) No. 2018- 008 -JC, for Elevator Maintenance, Repairs, Parts and New
Equipment; authorize the Administration to enter into negotiations with Suncoast Elevator
Solutions, Inc., the top ranked proposer, as the primary vendor; further, authorize the
Administration to enter into negotiations with South Florida Elevator Corporation, the second
ranked proposer, as the secondary vendor; and authorize the Administration to enter into
negotiations with all the proposers, Suncoast Elevator Solutions, Inc., South -Florida Elevator
Corporation, Eastern Elevator Service, Inc., and Thyssenkrupp Elevator Corporation, to
establish a pool of pre - qualified contractors for future modernization projects, new construction,
and refurbishments, on an as- needed basis; and further authorize the Mayor and City Clerk to
execute agreements with each of the foregoing proposers upon conclusion of successful
negotiations by the Administration. �-
PASSED AND ADOPTED this /9 day of Feb? C7 2018.
ATTEST:
2 2
Rafael Granado, • ty C r
Dan Gelber, Mayor
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INCORP
ORATED
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APPROVED AS TO
FORM & LANGUAGE
8c FOR EXECUTION
2
City Attorney
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a Dote
M
AME BEACH
Resolutions - C7 P
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: February 14, 2018
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) 2018- 008 -JC,
FOR ELEVATOR MAINTENANCE, REPAIRS, PARTS, AND NEW EQUIPMENT.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Elevator maintenance and repair services for City facilities is essential to the Administration's ability
to provide the City's staff, residents and visitors with safe and reliable elevator transport. The City
currently has twenty -four (24) hydraulic elevators, including one (1) chair lift at North Shore Band
Shell, and twenty -two (22) traction elevators in operation. These elevators are located at various
properties throughout the City, including parking garages, Bass Art Museum, City of Miami Beach
Fire stations, City of Miami Beach Police Headquarters, City Hall, and Scott Rakow Youth Center,
among other City locations.
On October 3, 2014, the City, pursuant to Miami -Dade Contract No. 1233 - 5/19, contracted with
Thyssenkrupp Elevator Corporation for elevator maintenance services citywide. The current contract
is on a month -to -month extension pending the award of the current RFP. RFP 2018- 008 -JC was
issued on November 9, 2017 seeking proposals for a replacement contract.
RFP PROCESS
The Procurement Department issued solicitation notices to forty -three (43) firms utilizing
www.publicpurchase.com and fifteen (15) via email notification. Twenty- eight (28) prospective
proposers accessed the advertised solicitation. A non- mandatory pre - proposal meeting was held on
November 28, 2017. On December 14, 2017, the City received a total of four (4) proposals. The City
received proposals from the following proposers: Suncoast Elevator Solutions, Inc., South Florida
Elevator Corporation, Thyssenkrupp Elevator Corporation, and Eastern Elevator Service, Inc.
The Evaluation Committee appointed by the City Manager, pursuant to LTC# 601 -2017, convened
on January 11, 2018 to consider the responsive proposals received. The Committee was comprised
of Joey Gan, Chief Elevator Inspector, Public Works Department; Carlos Naumann, Assistant
Building Director, Building Department; Miguel Beingolea, Parking Operations Manager, Parking
Department; Oniel Toledo, Facilities Zone Manager, Property Management Division; and, Mark
Morgan, Facilities Zone Manager, Property Management Division.
Page 793 of 1270
The Committee was provided an overview of the project, information relative to the City's Cone of
Silence Ordinance and the Government Sunshine Law. The Committee was also provided with
general information on the scope of services and a copy of each proposal. The Committee was
instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFP.
The evaluation process resulted in the ranking of proposers, as indicated in Attachment A, in the
following order:
1st - Suncoast Elevator Solutions, Inc.
2nd- South Florida Elevator Corporation
3rd - Eastern Elevator Service, Inc.
4th - Thyssenkrupp Elevator Corporation
The following is a brief summary of the qualifications of the top ranked proposers:
Suncoast Elevator Solutions, Inc.
According to its proposal, Suncoast Elevator Solutions, Inc. is a local elevator maintenance firm,
capable of maintaining the City of Miami Beach fleet of elevators with professional attention to the
City's specific and ongoing needs. Suncoast has maintained elevators throughout South Florida for
several years. Most recently, Suncoast holds numerous elevator contracts for various hotels, high -
rise condominiums, and commercial customers within the City of Miami Beach, and surrounding
cities. Also identified in its proposal is a dedicated team of over eleven (11) highly- skilled elevator
technicians and supervisors, fully committed to the daily service needs of the City of Miami Beach, in
addition to a team of customer service personnel and service managers.
South Florida Elevator Corporation
According to its proposal, South Florida Elevator Corporation is a local elevator maintenance firm,
capable of maintaining the City of Miami Beach elevator fleet. South Florida Elevator Corporation
has maintained elevators throughout South Florida for over three (3) years to include modernization
projects and maintenance contract services. Most recently, South Florida Elevator Corporation holds
numerous elevator contracts for several condominiums and commercial customers within the Tri-
County area. Also identified in its proposal is a dedicated team of over nine (9) highly- skilled elevator
technicians and supervisors committed to the daily service needs of the City of Miami Beach.
Eastern Elevator Service, Inc.
According to its proposal, Eastern Elevator Service, Inc. has been providing elevator maintenance,
repair and modernization for over nineteen (19) years. Eastern Elevator Service holds numerous
elevator maintenance contracts for government and commercial clients throughout South Florida.
Some of its clients include, Fort Lauderdale City Hall, Lee County Public Schools, and the City of
Oakland Park. Eastern Elevator Service identified in its proposal three (3) dedicated supervisor -
technicians who would be assigned to the daily service needs of the City of Miami Beach.
Thyssenkrupp Elevator Corporation
According to its proposal, Thyssenkrupp Elevator Corporation is a global elevator maintenance firm,
performing elevator services in South Florida since 1941. According to its proposal, Thyssenkrupp is
the largest elevator service provider in the Miami area. Thyssenkrupp holds numerous elevator
contracts for government agencies and higher education clients including, the City of Miami Beach,
Broward County Sheriff's Office, School District of Palm Beach County, and Nova Southeastern
University. Also identified in its proposal is a dedicated team of over twenty -three (23) certified
elevator mechanics who would be assigned to the daily service needs of the City of Miami Beach.
Page 794 of 1270
CONCLUSION
The need to have elevators that function properly is paramount to the safety and comfort of residents
and visitors that visit City -owned facilities. After reviewing all the submissions and the results of the
evaluation process, I find that, when only qualifications are considered, Suncoast Elevator Solutions
has received a unanimous top ranking from the Evaluation Committee. When cost scores are added
to the qualification scores, Suncoast Elevator Solutions retains its top score ranking. However, I do
concur -- staff - -that- believes —that; when - considering -all-- cost- proposals -- received,- there- may be an
opportunity to negotiate lower contract pricing with Suncoast Elevator Solutions.
Therefore, I recommend that the Mayor and City Commission approve the Resolution authorizing the
Administration to enter into negotiations with Suncoast Elevator Solutions, Inc., the top ranked
proposer, as the primary vendor; authorize the Administration to enter into negotiations with South
Florida Elevator Corporation, the second ranked proposer, as the secondary vendor; and further,
establish a pool of pre - qualified contractors for future elevator modernization projects, refurbishments,
and new construction projects that includes all proposers, Suncoast Elevator Solutions, Inc., South
Florida Elevator Corporation, Eastern Elevator Service, Inc., and Thyssenkrupp Elevator
Corporation; and further authorizing the Mayor and City Clerk to execute agreements with each of
the foregoing proposers upon conclusion of successful negotiations by the Administration.
KEY INTENDED OUTCOMES SUPPORTED
Build And Maintain Priority Infrastructure With Full Accountability
FINANCIAL INFORMATION
The cost of the related services, determined upon successful negotiations, are subject to funds
availability approved through the City's budgeting process. Grant funding will not be utilized for this
project.
Legislative Tracking
Property Management/Procurement
ATTACHMENTS:
Description
Attachment A: Evaluation Committee Scoring and Ranking
Page 795 of 1270
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