2002-24886 Reso
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, AUTHORIZING THE ADMINISTRATION
TO ISSUE A REQUEST FOR QUALIFICATIONS
(RFQ) FOR DESIGN AND CONSTRUCTION
ADMINISTRATION SERVICES NEEDED TO
COMPLETE THE FLAMINGO PARK AND
PROPERTY MANAGEMENT YARD IMPROVEMENT
PROJECT WITH FUNDING PROVIDED BY THE
SERIES 2000 GENERAL OBLIGATION BOND.
2002-24886
Whereas, pursuant to Request for Letters of Interest No. 11-96/97 for
Professional Architectural/Engineering Services for improvements to the Scott
Rakow Center, Normandy Park, and Flamingo Park the City entered into an
agreement with The Corradino Group to provide said services; and
Whereas, The Corradino Group provided said services for the construction of
the new Flamingo park Pool which is scheduled for completion in Summer 2002; and
Whereas, The Corradino Group's work on improvements to the remainder of
Flamingo Park to date have been limited to master planning efforts; and
Whereas, the City has made the determination that the Property
Management Yard located in Flamingo Park must remain there due to the lack of
sufficient space at any other City-owned location; and
Whereas, the most effective and successful effort to design and construct
improvements for the Flamingo Park and Property Management Yard Project is to
have one firm design the comprehensive project; and
Whereas, the City cannot amend its current agreement with The Corradino
Group for services related to Flamingo Park to include the Property Management
Yard component since such action would significantly alter the character of the
original RFLI on which the agreement is based; and
Whereas, the Administration and The Corradino Group agreed that the City
should eliminate the remainder of The Corradino Group's services for Flamingo Park
from the current agreement and the City Commission approved the elimination of
these services at the March 20, 2002 Commission meeting; and
Whereas, the City at this time needs to contract with a design team that
includes architecture, landscape architecture, and engineering components to
complete the planning and construction design process for the Flamingo Park and
Property Management Yard Project;
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission authorize the Administration to issue a Request for Qualifications
for Design and Construction Administration Services needed to complete the
Flamingo Park and Property Management Yard Project with funding from the Series
2000 General Obligation Bond fund.
PASSED and ADOPTED this Ufh day of
,2002.
ATTEST:
_~r pcu~
City Clerk
APPIICWIDAl10
FORM & LANGUAGI
& FOR EXECUTION
6-(2,-0]/
PaM
FLAMINGO PARK RENOVATIONS & IMPROVEMENTS PROJECT
REQUEST FOR QUALIFICATIONS - DESIGN FIRM
Summary:
Provide architectural and engineering services for the renovation and improvements of
Flamingo Park, including additional parking areas; replacement of existing Tennis Center
Building; new tennis courts; renovation of existing restrooms; demolition of existing
tennis stadium; replacement of existing "Friendship Comer"; restoration of existing
softball field, basketball courts and handball courts; renovation of baseball stadium (as
outlined below); new park lighting, New Ornamental Plantings, Irrigation Improvements,
perimeter fencing and signage. Design firm will also be responsible for the relocation of
Property Management Department's existing facilities to a new location within the park;
renovation of existing historical building and coordination with future and/or ongoing
streetscape/construction projects.
SCOPE OF SERVICES:
Design criteria must be based on Flamingo Park's Master Plan by Bermello, Ajamil &
Partners (Exhibit A), Site Plan "Option B" as prepared by Carr Smith Corradino and shall
include but not be limited to:
Baseball Field/Stadium:
. Renovate/Repair existing Stadium to comply with State and Local Codes.
. Inspect and Renovate the Stadium Field Irrigation system as necessary, (Including
Pump Station). See Irrigation Improvements under "General".
Football Field/Stadiumfl'rack:
. Renovate, upgrade or reconstruct Football field and Irrigation system as
necessary, (See Irrigation Improvements under "General") to meet Minimum
High School/College NCAA Standards
. Repair or Replace existing Running Track
. Restore/replace and relocate bleacher~ off Track
. Limited restoration of field house
. Upgrade existing restrooms and press box
. Inspect, Renovate, Repair or Replace Sports Field Lighting as necessary.
Property Management Facilities:
. Property Management facilities will be relocated (Please refer to Option B by
Carr Smith Corradino). New facilities must meet Property Management's space
requirements (Please refer to Exhibit B).
. Existing Historical Office Building to be restored.
Bark Park:
. Bark Park to be relocated within the Park Property.
Tennis Center/Stadium/Courts:
. Replace existing tennis courts with Hydro Courts / Hydro Grid Courts, or a
combination of Hydro Dourts and Hard Surface Courts. This Work to include
new Sports Lighting, Court Separators, Ornamental Plantings, Irrigation,
Drainage, etc. .
. Remove existing tennis stadium
. Replace/Renovate existing tennis center and restrooms
General:
. Evaluate existing underground utilities (plumbing, Electrical, Sewer, etc) and
provide recommendation(s) to upgrade/repair
. Amend, repair, expand, and improve as necessary, all existing irrigation lines,
heads, valves, wiring and all other components of the irrigation system throughout
the park to allow full interface with the new Master Irrinet Control and Pump
Station completed and installed in Phase I Improvements. Final Solution should
produce a single, unified irrigation system for the entire park, and provide 100%
coverage in all areas to receive irrigation.
. Replace/Remove existing "Friendship Comer" Building
. Evaluate existing parking conditions. Provide recommendations (at least three)
for additional parking at and around Flamingo Park, including 15 additional
spaces for Pool's Lifeguards, Tennis staff, and Parks & Recreation Department.
Approved solution will be incorporated as part ofthe project.
. Provide an area for pedestrian arrival and vehicular drop off on Meridian Avenue.
. Evaluate existing lighting requirements throughout park and provide
recommendation(s) to improve lighting for sports, security and general outdoor
lighting along walkways (Baseball field not included).
. Restore/Upgrade existing softball field, basketball courts and handball courts
. Creation of limited shaded seating areas scattered throughout the park. (Intended
for reading, or simply sitting to enjoy the view of the park.)
. New decorative perimeter fencing designed in a manner that does not facilitate
climbing.
. New Turf and Ornamental Plantings. Removal of existing invasive species.
. New signage and Site Furnishings
. Evaluate Existing walkways for repair and improvement needs.
MINIMUM REQUIREMENTS / QUALIFICATIONS
1. Design Team must have prior experience with Urban Parks Projects including
both buildings and site improvements, and a minimum construction cost of
$1,000,000.00. Design Team must provide at least 3 representative projects
completed within the past 10 years.
2. Design Team must have prior experience with renovations/relocations of
Historical buildings and structures. Design Team must provide at least 3
representative projects completed within the past 10 years.
3. Design Team must include a registered Landscape Architect licensed in the state
of Florida. Landscape Architect may be either in-house or a sub-consultant to the
prime consultant.
EXHIBIT A
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Flamingo Park, a 34.5
acre district park, is one
of Miami Beach's oldest
and most utilized parks,
It cannot be over
emphasized the
important role Flamingo
Park plays in fulfilling
the recreational needs
of the South District and
to all of Miami Beach, The Park has the only Tennis
Stadium, Football Stadium and Baseball Stadium on the
beac.h, utilized by all Districts and it has the only running
track and racquet ball complex, Flamingo Park's
importance also extends beyond the Beach, this year
marking the 50th anniversary of the Park hosting the
world class Junior Orange Bowl Tennis Tournament.
Flamingo Park is
. the "Central Park"
of South Beach
featuring grand tree-
lined promenades that
dramatically link its
past and present.
As the second ,largest park on the beach, Flamingo Park
has diverse urban relationships to the surrounding city
fabric with three major arteries forming the boundaries to
the Park and, two major peclestrianarteries cutting
through the Park, The emphasis of the Master Plan is to
strengthen park edges, clear vistas, relieve congestion,
open more green space, define comers, enhance grand
axial relationships and generally, make the Park more
inviting.
The formal pedestrian park promenades, at the cross
axis of 13th Street and Jefferson Avenue, will recapture
the grandeur of days past with landscaped pedestrian
and view corridors, joining city and park. New entry
features will create focal points within the city where the
two streets end and the pedestrian park promenades
begin, The enhancement of the promenades also serves
to define the cross axis as the main organizational
feature of the Park with access to the new swimming
pool complex, refurbished tennis center, renovated
basketball and racquetball courts, new recreation center
. and tot lot along it's route.
Sweeping vistas will be opened through the park with the
removal of Australian pine hedges that block views into
the Park along Meridian Avenue and the removal of the
Maintenance Yard along Michigan Avenue.
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City of Miami Beach - Flamingo Park
CORRADINO
CAU SMITH COllllADINCl
EXHIBIT B
Prwll-n)'.....P_..OI..IIJ..
THE CITY OF MIAMI BEACH
PROPERTY MANAGEMENT DIVISION
1245 MICHIGAN AVENUE
MIAMI BEACH, FLORIDA 33139
Tel. (305) 673-7630 Fax (305) 673-7963
To:
Donald Shockey
South Beach Planner
March 29,2002
From: Brad Judd, CGC, RP A, FMA
Director, Property Management
Subject: Programming for the Proposed Property Management Facility
The following information is the minimum requirements necessary to have an adequate size facility to
encompass the current staff, vehicles, equipment, warehousing, and yard requirements:
Property Requirements:
46,500 sq. ft. (Estimated)
Building Requirements:
Administration:
Offices: 6 (1 @ 250 sq. ft., 5 @ 150 sq. Ft.)
Work Stations: 4 (6 ft. X 8 ft.)
Conference Room 1 (200 sq. ft..)
Plans Storage Room 1 (200 sq. ft.)
Restrooms 2 (2 @ 75 sq. ft.)
Kitchen: 1 (100 sq, ft.)
I.T. Server Room: 1 (100 sq. Ft.)
Copy/Fax area 1 (150 sq. Ft.)
Total: 3150 sq. ft.
Shops:
Carpenter:
Electrical :
HVAC:
Plumbing:
Paint:
Pressure Cleaning:
2500 sq. ft.(Incl. 1 supervisors office of 150 sq. ft.)
1080 sq. ft.(Incl. 1 supervisors office of 150 sq. ft.)
750 sq. ft.(Incl. 1 supervisors office of 150 sq, ft.)
750 sq. ft.(Incl. 1 supervisors office of 150 sq. ft.)
750 sq. ft.(Incl. 1 supervisors office of 150 sq. ft.)
750 sq. ft.(Incl. 1 supervisors office of 150 sq. ft.)
Total:
6580 sq. ft.
Locker Rooms / Restrooms:
Total:
1000 sq. ft. (750 sq. ft. male / 250 sq. ft. female)
1000 sq. ft.
3750 sq. ft. (Incl. 1 office for 2 storekeepers)
Warehouse:
ilk.. ,^""'" J
Total:
3750 sq. ft.
Hazardous Materials Bldg.: 500 sq. ft.
Total:
Total Building Space Req'd.:
500 sq. ft.
'.
15,030 SQ. ft.
Outside Storage Area: 5000 sq. ft.
Construction Area: 1500 sq. ft.
Loading Area: 4000 sq. ft.
Vehicle Fueling Area: 1000 sq. ft.(incl.1 000 gal. Convault fuel tank with fuel pump)
Total:
Number of Employees:
Office Administration:
Maintenance Staff:
Total:
Number of V ehicles I Equipment:
City Vehicles:
Personnel Vehicles:
A.D.A/Guest Parking:
Total:
11, 500 sq. ft.
10
71
81
59 (10'x 20' parking space required)
81 (9'x 18' parking space required)
5 (1 @ 17'x 18',4 @ 9'x 18' required)
145
Design Notes:
I, All offices and restrooms in Warehouse and Shop area shall be air conditioned.
2, Warehouse shall be equipped with industrial grade adjustable storage racks capable of holding
standard pallets and accessible by forklift.
3. Carpenter shop shall be equipped with the following electrical equipment:
industrial table saw industrial router powered vacuum I dust collector drill press
industrial band saw industrial welder industrial air compressor hydraulic press
industrial lathe industrial wood planer ice machine (in Warehouse)
~:. }'ot.aIP_esign Electrical Load for Shops I Warehouse Building shall be 400 amps.
5. Total Design Electrical Load for Administration Offices shall be 150 amps..
6. Shop I Warehouse Building shall have a minimum ceiling height of 16 feet.
7. All Shops shall be equipped with one 8' x 12' steel automatic roll-up door and two 3'O"x 6'8"
doors.
8, Warehouse shall be equipped with one 20' x 12' steel automatic roll-up door.
1
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9. Locker rooms shall be equipped with standard steel clothes lockers (60 men / 1 0 female)
10, Shop, Warehouse, and Hazardous Materials Building shall be fire sprinkler equipped.
11. All offices / workstations shall be wired with telephone and computer terminals,
'.
12. All buildings will be equipped with a Fire Alarm and Intruder Alarm System.
13. Entrance to facility shall be thru an electric powered remote control gate.
14. Facility shall be equipped with a minimum 50 kw diesel powered emergency generator supplying
power to an emergency circuit in each shop, warehouse and office area.
As with any first round programing, this is provided as a guideline of basic size and space
requirements only. It does not represent any of the operational requirement of the Department. As we
develop the specific programming for individual shop needs and the work flow process and work
relationships of the office areas, we will fOlWard them to you for your review.
I certainly appreciate your help on this, and look fOlWard to working with you, and the architects, in
the development and planning for the project.
If you have any questions, please do not hesitate to call me at x7630.
C:\W1NN1\TEMPl-MEJE1E,WPD
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
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Condensed Title:
A resolution authorizing the Administration to issue an RFQ for design and construction administration
services to complete the design of Flamingo Park and Property Management Yard improvements funded
through the G,Q, Bond and the Parks Improvements Bond,
Issue:
Preliminary planning has been undertaken for Flamingo Park improvements for several years but the City
terminated its contract with the acting consultant prior to initiating the design phase, The City needs to
contract with a consultant to complete the planning and design of the Park and provide construction
administration services. In addition, the City needs to move forward with planned improvements to the
Property Management Facility which is located within the Park, It is necessary for one design firm to
complete both projects so that coordination efforts are maximized during design and construction, There is
an added urgency to complete the Property Management Facility because of its current deteriorated
condition,
Item Summary/Recommendation:
I Approve the resolution,
Advisory Board Recommendation:
I Not applicable,
Financial Information:
Amount to be expended:
[Fi"~J
Source of
Funds:
AGENDA ITEM Cl1a,
DATE "'".-{ 9~;
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.cLmiami-beach.fl.us
COMMISSION MEMORANDUM
From:
Date: June 19, 2002
To:
Subject:
A RESOLUTION OF THE MAYOR AND CITY C MISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO
ISSUE A REQUEST FOR QUALIFICATIONS (RFQ) FOR DESIGN AND
CONSTRUCTION ADMINISTRATION SERVICES NEEDED TO
COMPLETE THE FLAMINGO PARK AND PROPERTY MANAGEMENT
YARD IMPROVEMENT PROJECT WITH FUNDING PROVIDED BY THE
SERIES 2000 GENERAL OBLIGATION BOND.
ADMINSTRA TION RECOMMENDATION
Adopt the resolution.
FUNDING
Flamingo Park
$2.5 million G.O, Bond
Property Management Yard
$1.9 million G.O. Bond
ANALYSIS
On November 8, 1994, the citizens of the City of Miami Beach approved the issuance of
$15 million in general obligation bonds for park improvements (Parks Bond), Bermello,
Ajamil and Partners, Inc. (B&A) prepared a Master Plan that addressed the needs of
twenty (20) parks of various sizes, and improvements for the Boardwalk and bikeways,
The Mayor and City Commission adopted the Master Plan on June 19,1996.
The City issued RLFI Number 11-96/97, seeking the professional services of an
architectural/engineering firm or firms to provide design services, construction and bidding
documents, construction observation, project administration, scheduling, and cost
estimating for the parks addressed by the Master Plan. On July 16, 1997, the Mayor and
City Commission approved a Resolution authorizing the City to enter into an agreement
with The Corradino Group (formerly known as Carr Smith Corradino) for professional
services related to the Parks Master Plan Bond Program Sites Scott Rakow Youth Center,
Flamingo Park and Normandy Park in the amount of $536,068 from the Parks Bond,
Commission Memorandum
Flamingo RFQ
June 19, 2002
Page 2
The Mayor and City Commission approved the schematic plans for the base bids, base bid
budgets for each project, and authorized the Administration to move forward with the
designs and bid specifications for the projects on May 20, 1998,
On July 15, 1998, the Mayor and City Commission appropriated additional funding for the
Parks Master Plan Bond Program in the amount of $13,980,915 (comprised of
$13,835,915 from the Parks Bond and $145,000 from the Riviera Apartments Lien
Settlement). This action also amended the professional services agreement with The
Corradino Group, increasing the agreement amount by $237,955.
On July 7, 1999, the Mayor and City Commission amended the agreement with The
Corradino Group in the amount of $74,977 for the provision of additional services not
included in the original scope of work, including several schematic designs for the approval
of the Scott Rakow Youth Center Ice Rink (at least 17 different schemes and cost
estimates and a scale model for presentations), plan revisions and redesigns requested by
the Design Review Board (DRB) to gain board approval for Flamingo Park, Normandy Isle
Park and the Scott Rakow Youth Center, and additional costs for surveying.
On November 2, 1999, the citizens of the City of Miami Beach approved the issuance of
approximately $92 million in General Obligation (GO) Bonds. Of the $24,8 million GO
Bond funds that were allocated for Parks and Beaches projects, approximately $2.8 million
were for the construction of the Scott Rakow Youth Center, Flamingo Park and Normandy
Park projects included under The Corradino Group's professional services agreement
The term of the City's agreement with The Corradino Group was for thirty (30) months,
which included the construction period for all of the projects. The projects were originally
anticipated to be completed in 1999, and have yet to reach completion. The Scott Rakow
Youth Center and the Flamingo Park Pool Renovation and Expansion projects are under
construction with estimated completion dates of Summer 2002 for Flamingo Park Pool and
Fall 2002 for Scott Rakow Youth Center. The Normandy Isle Park and Pool project is still
in the design phase, with an estimated construction completion date of Spring 2003. The
time and compensation for The Corradino Group's contract was adjusted by the City
Commission at the March 20, 2002 meeting to be concurrent with these phases currently
under construction.
Also included in The Corradino Group's scope of services was the renovation of Flamingo
Park, but very little work has been completed on this portion of the project. Additionally,
since the time of the original agreement, a determination has been made that the Property
Management Yard needs to remain within Flamingo Park due to insufficient space at any
other City-owned facility. As a result, the most viable approach is to have the same design
consultant design the Park and the Property Management Yard together. The Corradino
Group's agreement cannot be amended to include the Property Management Yard since it
I
,
Commission Memorandum
Flamingo RFQ
June 19, 2002
Page 3
would significantly alter the character of the original RFP, As such, a new AlE should be
selected through a new process. The Administration and The Corradino Group agreed that
the City should eliminate this project from the scope, as well as the corresponding fees in
the amount of$100,147. This item was eliminated from the Corradino agreement at the
March 20, 2002 Commission meeting,
In contemplating the hiring of another firm to complete the design of improvements to
Flamingo Park, City staff explored the possibility of including the separately funded
Property Management Facility within the project. Although it would be preferable to move
the Property Management Yard out of the Park to another location, the City has exhausted
potential alternative sites where it could be relocated. Leaving the Property Management
Yard in Flamingo Park is a concern that is proposed to be addressed through optimal
location, building design, and screening. Thus it would be beneficial to have one firm
design and oversee the construction of both projects so that coordination is maximized, In
addition, the deterioration ofthe existing Property Management Yard is becoming a serious
concern that requires timely attention. It is anticipated that in designing the combined
project, the Property Management Yard could be accelerated as part of a first phase of the
project.
At this time, the City needs to hire a design team that includes architecture, landscape
architecture, and engineering components to complete the planning and construction
design process for the Flamingo Park! Property Management Yard Project. Approximately
$2.5 million is allocated for the park project and $1,9 million for the property management
facility. A draft scope of services for the project is attached.
The evaluation and selection ofthe most qualified architectural and engineering firm will be
conducted pursuant to Section 287.055, Florida Statutes, known as the Consultants'
Competitive Negotiation Act. (CCNA).
The Administration recommends adoption of the attached resolution.
T:\AGENDA\2002\JUN1902IREGULARlflamingopmyardrfq.doc