2002-24901 Reso
RESOLUTION NO. 2002-24901
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROPRIATING $735,821 IN FEDERAL TRANSIT
ADMINISTRATION (FTA) SECTION 5309 FUNDS, EARMARKED IN FISCAL YEAR 1999.
2000 FOR THE PURCHASE OF BUS AND BUS.RELATED EQUIPMENT FOR THE
ELECTROWAVE SHUTTLE SERVICE; AND FURTHER STATING THAT THE REQUIRED
TWENTY PERCENT LOCAL MATCH WILL BE PROVIDED, INSTEAD, BY A FLORIDA
DEPARTMENT OF TRANSPORTATION "SOFT" MATCH, UTILIZING STATE TOLL
REVENUE CREDITS.
WHEREAS, beginning Fiscal Year 1997-98, the Miami Beach Electrowave Shuttle Project has
received Transportation Appropriations Budget earmarks, utilizing Federal Transit Administration
(FTA) Section 5309 funds; and
WHEREAS, to date, Miami-Dade Transit (MDT) has been the only "designated recipienf' of FTA
funds in the entire County; has acted as coordinator/pass-through of funds specifically earmarked
for the Electrowave; and has conducted the Public Hearing on the funds and their intended uses,
as required by 49 United States Code (U.S.C), Chapter 53; and
WHEREAS, FTA Section 5309 funds have a three-year life span, and are available for the
acquisition of buses, and bus-related equipment and/or facilities; and
WHEREAS, the Fiscal Year 1999-2000 Transportation Appropriations Bill earmarked $735,821
in FT A funds for capital purchases of the Electrowave Shuttle Service; the expiration date for these
funds being September 30, 2002; and
WHEREAS, with this $735,821 earmark, the City will become a "designated recipienf of FTA
funds, independent of MDT; is required to hold a public hearing on this and any subsequent FTA
allocations and their proposed uses, according to 49 U.S.C, Chapter 53; and is also required to file,
electronically, an application/fund appropriation packet with the Regional FTA Office, in Atlanta,
Georgia; and
WHEREAS, the proposed budget for the $735,821 in FTA Section 5309 funds, is attached
hereto, and made part of this Resolution as Exhibit "A;" and
WHEREAS, the required Public Hearing has been held this date.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby appropriate
$735,821 in Federal Transit Administration (FT A) Section 5309 funds for the purchase of bus and
bus-related equipment for the Electrowave Shuttle Service; and further state that the required twenty
percent local match will be provided, instead, by a Florida Department of Transportation "soft"
match, utilizing State toll revenue credits.
PASSED AND APPROVED this the 19th
June
,2002.
ATTEST:
~f~~
F:\WORK\$TRAIAMELlA\FTA\FT A$735,821 memo.doc
FORM & LANGUAGE
& FOR EXECUTION
AJII.!hJI h' fO,.d'V
~~ DMe
EXHIBIT "A"
CITY OF MIAMI BEACH, FLORIDA
PROPOSED BUDGET FOR
THE UTILIZATION OF FTA SECTION 5309 FUNDS
FOR BUS AND BUS-RELATED EQUIPMENT PURCHASES
OF THE ELECTROWAVE SHUTTLE SERVICE
FY 1999-02 FTA Section 5309 funds for Electrowave .............. $735,821
Two (2) Electric/Hybrid Buses
$280,000 each
$560,000
Preventive Maintenance (tires,controllers, etc.) $ 23,000
Three (3) Automatic Bus Voice Systems $ 14,000 per bus $ 42,000
14 Automatic Passenger Counting Systems $ 3,500 per bus $ 49,000
Four (4) Battery Sets (FOB delivered)
$ 12,500 per set $ 50,000
Subtotal:
$724,000
Margin
$ 7,358
$ 3,679
$ 820
Contingency - 10% of Total Funds
Administrative - 5% of Total
Total Proposed Expenditures:
$735,821
\\CH2\VOL 1\WORK\$TRAIAMELlA\FTA\FTA$735,821 PublicHearing.doc
ELECTROW AVE-RELATED ATTACHMENTS
June 12, 2002
Pages
Q Passenger Profile (Survey conducted in February 2002) 1
Q Shuttle Vehicle Tows (from 1998 to date) 2
Q Comparison of Passenger Counts (October-May) 3-10
F:\WORK\$TRA\AMELIA \ELECTWVE\Attachments,doc
JUH-12-e2 e3:54 PM
p.e2
ELECTROWA VE Passenaer ProftJt
In February 2000, the Miami Beach TMA in conjunction with The Chesapeake Group,
Inc. conducted an ELECTROWAVEridership survey. The Chesapeake Group's
assessment concluded that the typical passenger profile reflected the following:
Resident of Miami-Dade County (84%)
Any age between 25 - 49 (42%; 60-older 32%)
Female (62%)
Income $10,000 - $40,000 (66%)
Travels alone (75%)
Uses the shuttle several times a week - often more than once a day (75%)
us.s the shuttle for shopping (49%)
Uses the shuttle for worklbusiness (36%)
Uses the shuttle for entertainment, dining, visiting, other (82%)
May have parked at a City lot, garage or meter (55%)
May have left the car at home (45%)
Uses the shuttle to get around South Beach rather than oar (57%)
Uses the shuttle to travel between parking and South Beach (54%)
Enjoys the convenience of the ELECTROWA VE shuttle system (96%)
.
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JUH-05-02 09:55 AM P.02.
ELECTROWA VE TOWS
1998 1999 2000 2001 2002
JANUARY NA 34 16 440 44
FEBRUARY NA 28 7 335 12
MARCH NA 17 10 357 5
APRIL NA 12 12 232 4
MAY NA 19 12 264 7 (4 dUI to mect\8nlcel probltml)
JUNE NA 19 6 204
JULY 1 14 10 251
AUGUST 0 16 54 297
i SEPTEMBER 0 13 160 365
OCTOBER e 39 274 312
. NOVEMBER 14 43 306 235
DECEMBER 17 26 372 163
TOTAL ,40 280 1239 3465 72
.
. Janual'f 1 Ilia . June 1 ll88: Infomtallon not available for this time
April 2002 does not Indude 2 towed AVS hybrid buses which were used
10 supplement EW fleet while A VB was wor1dng on IlOO8-9011 .
MAY-29-02 09:27 AM
P.03
I I I
ELECTROWAVE
Comparison of Pas.enger Counts
First Quarter
OCTOBER 2000 v. OCTOBER 2001
OCTOBER 2000 t# bu... In lervlce 2001 #I bu'" In ..rvlee
10101 1823 6 , 1457 7
10102 1642 7 ; 1468 8
10103 627 5 ; 1460 8
10104 ' 1703 6 1274 8
10105 1502 9 1097 9
10106 1667 9 I 1504 7
10107 1645 9 I 1156 5
10108 1226 8 I 1215 7
10109 1696 9 ; 1301 7
10110 2221 9 ; 1449 7
10/11 1941 8 ; 944 8
10112 2119 . 9 ; 782 5
101f3 1774 9 1173 4
10114 1945 8 818 5
10/15 1347 9 , 1014 5
10/16 1870 8 418 4
10/17 1959 6 786 5
10/18 941 6 741 6
101' 9 1962 6 4 5 4
101 ~o 1715 6 . ~ 10 4
101 1 1287 7 I 4 ..
10/22 1447 9 i 742 4
1()j 3 1662 7 i 795 4
101 4 1200 8 i 894 5
10125 1480 8 ; 525 5
10128 1389 8 ; 661 8
10127 1260 e i 966 6
10128 1718 8 I 826 8
10129 1161 6 i 1174 7
10130 2408 9 765 , 7
10/31 2054 9 756 7
TOTAL
AVERAGE
50,451
1,827
29,990
967 "
October 2000 - WHhIngton Route Only
October 2001 - Waaltlngton Route & Collin. Route
October 3, 2000. S8Mce ended 1pm . we.ther
Octo"" 14,2001. no bUM' on Colli", Route
MAV-29-02 09:28 AM
P.04
ELECTROWAVE
Comparllon of Passenger Courrts
F1ret Quarter
NOVEMBER 2000 v. NOVEMBER 2001
NOVEMBER 2000 .. bu." In IIMce i 2001 "bunaln nMel
i
11101 1327 e T 1291 6
11102 1459 7 i 614 5
11103 1359 7 i see 6
11/004 1770 7 i 569 6
11105 1282 7 i 0 0
11106 2651 8 i 620 6
11107 3307 8 i 1011 7
H;- 2050 9 660 6
11 2261 8 866 6
11/10 2019 8 I 766 8
11/11 1791 9 ; 7649 11
11/12 893 . 7 . i 518 8
1 113 1919 8 i 977 8
1 /14 1921 7 i 637 8
11/15 2132 10 1271 8
11/16 1677 7 1151 8
11/17 15~2 8 ' I 1302 7
11/18 1669 8 1258 7
11/19 1258 7 1421 8
11120 1818 7 1458 7
11121 1680 8 1361 7
11 2 1~7 7 I 679 5
11 3 1067 8 i 976 6
111 4 1557 e i 1228 6
11125 1594 7 i 865 6
1 1/26 1142 7 i 1014 7
11127 1736 7 i 112 4
11128 , 1365 8 i 393 5
11/29 1388 8 i 102 5
11130 2002 9 ' I 965 6
i
TOTAL
AVERAGE
61,163
1,705
32,600
1,087
. .
NolIMIber 2000. Welhlnoton Route Only
Nove""-r 2001 . Wlahlngton Route" Colina Route
November 5. 2001 . no serva . Hun1c8ne
November 1" 2001 . .pecla/aetvlce . V8lertn',S Day Concert (uled diesel bUH' only)
MAV-29-02 09:28 AM
P.05
.J
ELECTROWAVE
Comparison of Passenger Counts
Flf8t Quarter
DECEMBER 2000 Y. DECEMBER 2001
DECEMBER 2000 , bu... In I.rvlct i 2001 , bu... In ..Nlc.
I
12101 1959 9 i 1449 6
12102 1493 9 I 663 6
12/03 1450 8 i 1897 5
12104 . 2111 9 i 1013 4
12105 1692 9 i 1086 4
12~ 1961 10 i 909 5
12107 1244 9 I 855 5
12J08 1778 9 i 1325 5
12J09 2005 10 426 5
12110 699 9 1144 5
12111 1825 7 I 922 5
12112 1676 , 8 i 1031 4 2
12113 1742 7 1008 4 2
12/14 1625 7 i 1240 5 2
12115 1783 8 i 784 5 2
12116 964 9 675 6 2
12/17 1216 8 849 7 2
12118 1845 8 I 789 5 2
12119 1767 10 i 1284 6 2
12/20 1727 10 i 856 8 2
12121 1971 8 i 1128 6
12/22 2172 9 i 1086 uS
12/23 1040 9 I 1122 5 2
12/24 969 9 i 885 6 2
12125 588 9 i 922 6 2
12/26 1686 9 1323 5 2
12/27 1747 9 1296 5 2
12128 1109 9 866 5 2
12129 1855 9 I 1688 6 2
12/30 1658 8 I 1371 5 2
1t~1 10 lister 11 dleselsl i 2892 472l (later 6 diesels
TOTAL
AVERAGE
51.008
1,645
34,584
1,118 "
December I, 2000. Begin Collins Route & Continue Washington RouM
December 2001 . WllhlnQton RouM & CoU,n. Route
December 10, 2000. ..Mol ended Bpm . Ma'her
eoecembtr 12, 2001 . begin ulJng (2) dieMI bUMS with ",gular..tvIce
Oet>>mber 24, 2000 . seMce .ndetJ .t 7:30pm. Holiday
December 31, 2000. ..tvIce ended .t 4pm . Holiday & special retvlce ftom 5pm
December 31, 2001 . aeMoe ended at 4pm. Holiday & speclel seMce ftom Spm
(UI8d diesel buses only during Ipeel,' servlt>>s)
MAV-29-02 09:29 AM
1".06
ELECTROWAVE
Comparison of Passenger Counts
Second Quarter
JANUARY 2001 v. JANUARY 2002
JANUARY 2001 II bu... In service i 2002 II bu... In servlc.
i
01/01 861 8 i 1152 8
01/02 1186 8 i 1130 6
01/03 1643 8 i 1428 7
01104 1555 8 i 1038 7
01/05 1136 7 ; 1220 8
01106 839 6 i 666 7
01107 1062 8 I 1382 6
01108 1348 7 i 1062 6
01109 1406 8 ; 1114 6 2
01/10 1533 6 I 1318 6 2
01/11 1~ 6 i 1344 6 (2
01/12 799 5 ; 1381 e (2
01/13 1289 6 i 592 6 2
01114 1321 6 I 871 6 2
01/15 1242 7 i 1029 6 2
01/18 1697 7 i 1463 8 2}
01/17 1900 8 i 1237 8 2)
01/18 1577 9 I 1511 6 2)
01/19 1747 10 i 1702 6 2)
01/20 1183 10 i 924 7 2
01/21 2043 10 i 979 9 2
01/22 1485 10 I 1155 9 2 1
01/23 1245 9 I 1455 9r2 1
01/24 1225 10 I 1380 8 2 1
01/25 1089 11 I 1367 1(2 1
01/26 1219 11 I 1445 7 (2 1
01/27 924 11 i 650 7 1
01/28 1207 9 i 1185 7 1
01/29 1808 9 i 1349 8 1
01130 1800 10 i 1516 9 1
01/31 1470 10 I 1588 9 1
TOTAL 42,223 37,633
AVERAGE 1,382 1,214
Jlnuary 7, 20021hlU Jlnuary 28, 2002 - use 2 A VS Hybrid bu.. In tegulflr .tvIce
Jenuary 22, 2002 thN February 1. 2002 - use 1 EBu$ Hybrid bu. In regular service
. I
MAV-29-02 09:29 AM
ELECTROWAVE
Comparison of Passenger Counts
Second Quarter
FEBRUARY 2001 v. FEBRUARY 2002
FEBRUARY 2001 , bu... In ..rvlce I 2002 ## bu... In ..rvlee
I
02101 934 10 ; 1234 7
02102 1067 9 i 1505 8
02103 1898 9 ; 784 7
02104 1383 8 . ; 1387 8
02105 1873 10 ; 1379 9
02106 1565 ,7 ! 1518 8
.1
02107 1697 e ; 1576 7
02108 1028 . e. I 1583 8
02109 1066 e ; 1432 7
02/10 1565 7 i 1160 7
02111 1573 6 i 1603 7
02/12 1674 6 ; 1327 7
02113 1541 7 i 1692 8
02/14 2002 7 1 1604 8
02115 1885 8 i 2151 8
02/16 1564 8 i 1692 8
02/17 1971 7 .' ; 1780 9
02/18 1674 8 ; 1171 8
02/19 1959 8 -I 1213 8
02120 1329 6 I 1774 8
02/21 1388 8 I 1651 7
02/22 915 9 ; 1258 8
02/23 1359 8 i 1298 7
02124 930 7 i 1143 7
02/25 1876 7 ; 1300 8
02126 1515 7 i 1401 8
02127 1457 7 ; 1581 8
02/28 1517 7 i 1307 8
;
;
;
TOTAL 41,185
AVERAGE 1.100
40,504
1,"7
,j I'
P.07
.."".~~
MAY-29-02 09:29 AM
P.08
ELECTROWAVE
Comparison of Passenger Counts
Second Quarter
MARCH 2001 v. MARCH 2002
MARCH 2001 , bu... In service I 2002 #I bUI.. In ..NIce
1
03101 691 7 I 1675 9
03/02 715 e i 1709 9
03103 1018 8 i 1619 9
03104 866 e 1 1435 8
03105 1836 e I 763 8
03106 1280 9 1670 8
03107 1428 8 1485 e
03108 994 8 , 1581 9
03109 1798 8 I 1561 9
03/10 1426 e T 1219 8
03/11 1331 e i 1724 9
03112 1759 B ; 1265 7
03113 2193 7 i 1409 7
03/14 1804 9 1 1466 8
03115 1747 9 ; 1418 7
03118 1316 e 1 1684 8
03117 828 7 ; 1211 6
03118 1348 8 ; 1748 7
03119 1389 9 ; 1497 7
03110 1612 9 ; 1787 8
031: 1 1 78 8 -; 1766 8
031 2 1 41 9 I 1418 9
031. 3 1593 10 ; 1752 8
03124 . 1579 9 i 1302 9
03125 1235 10 T 1461 8
03126 1889 10 i 1283 9
03127 1703 10 1536 9
03128 1538 8 1533 9
03129 1889 9 1528 9
03130 2043 8 I 1469 9
03131 1673 9 I 1496 8
TOTAL 46,040
AVERACE 1,415
46,4&0
1,."
MAV-29-02 09:30 AM
P.09
ELECTROWAVE
Comparison of Passenger Counts
Second Quarter
APRIL 2001 v. APRIL 200a
APRIL 2001 'bUs.. In service j 2002 . bUMlln ..rvlee
i
04/01 1414 8 ; 1669 9
04102 1800 9 i 1204 9
04103 1862 9 i 1054 9
04104 1791 9 i 1737 9
04105 1338 9 i 1748 9
04/06 1617 9 i 1872 9
04107 1458 7 ; 1378 9
04/08 1237 9 T 1701 9
04109 1432 g 1545 8 +2
04/10 1913 g ; 1641 B +2
04/11 1538 10 T 1617 7 +2'
04/1-2 1633 7 j 1460 5 +2
04/13 1552 7 i 1505 5 +2
04/14 1590 e ; 8eg 5 +2)
04/15 1321 7 i 1516 5 +2~
04116 1528 8 1 1544 5 +2
04/17 2612 7 1396 5 +2
04118 1479 7 i 1419 5 +2
04/19 1653 7 I 1450 5 +2
04120 1773 8 i 1345 5 +2
04/21 1731 8 i 1243 5 +2
04/22 1294 8 T 1217 4 +2
04/23 . 1236 7 I 1108 4 +2
04/24 1354 8 i 1349 5 +2
04/25 1644 8 ; 1442 6 +2
04/26 1159 8 ; 1381 6 +2
04/27 1849 8 i 1316 6 +2\
04128 1479 8 i 1036 7 +2
04/29 1313 8 1393 7 +2
04/30 1286 8 1228 5 +2
I
TOTAL 47,088
AVEAAGE 1,570
, 42,405
1,414
2 A VS Hybrid bute. In ..rvtc. beginning 419102 thru 5i3JD2.
ELECTROWA VE bu..s 9008. 9011 out of service for tepaf" by A VS beginning
4112102 for ,,"""I days. '
JUN-05-02 09:55 AM
P.to
ELECTROWAVE
Comparison 01 Passenger Counts
Second Quarter
MAY 2001 v. MAY 2002
MAY 2001 t# bu... In '.Nlce i 2002 1# bus" In .eNlce
I
05/01 1638 8 I 1300 5(+21
05102 1233 7 I 1269 6 +2~
05103 1540 7 I 1721 6 +2
05104 1538 8 I 1238 5 +2
05/05 1432 8 I 1195 4 +2
05106 1609 7 1 1107 5 +2
05107 1670 7 ; 934 4 +2
05/08 1623 8 I 1441 5 +2
05/09 1578 7 I 1302 5 +2
05/10 1681 9 i 1616 5 +2
05/11 1130 8 ; 1337 6 +2
~12 1513 7 I 1171 6 +2l
/13 1194 6 I 1545 6 +2Y
05114 1420 e ; 1534 8
05115 923 7 I 1692 8
05/16 1479 8 T 1513 8
05117 1649 8 -1 1733 9
O~ /18 1835 7 1180 7
Of /19 1476 7 1312 -9
O~ /20 1101 .7 I 1471 9
OS/21 1541 7 ; 1274 8
OS/22 871 6 ; 1540 e
OS/23 447 6 I 1754 9
OS/24 1174 6 I 2773 8
06/25 1258 9 ; 2143 diesel onlv
OS/26 1025 6 i 2366 diesel onlv
OS/27 1343 8 I 1453 diesel only
OS/28 169 6 1570 9
05/29 793 7 1597 9
05130 1548 8 I 1429 9
05/31 1408 9 T 1713 9
TOTAL 39,231
AVERAGE 1,216
47,223
1,523
MAY 2002:
2 A VS Hybrid bu.., In service begInning 4/9102 thru 6/3.1:)2.
2 Coach dIesel bUN' In service beginning 514102 thlfJ 5/13102.
May 24, 2002 G 6pm thlfJ M.y 28, 2002 G 28m - usa only Coach die_ bu..'
during Memori.1 Day Weekend (no ELECTROWA VE shuttle. In ute).
F MONDAY,JUNE3,2002 The Herald 58 .1
.
USl~mQ!J ay .
CITY OF MIAMI BEACH ~
NOTICE OF A PUBLIC HEARING ....
NOTICE IS HEREBY given that 3 publiC hearing will be held by the City
COmmission of the City of Miami Beach, in the COmmission Chambers, 3rd floor,
City Hall, 1700 Convention Center Drive, Miami Beach, Florida, on Wednesday,
June 19, 2002 at 10:45 a.m., to hear public comment regarding the
appropriation of $735,821 in Federal Transit Administration (FTA) Section 5309
Funds. as required by 49 U.S.C., Chapter 53; these funds, earmarked in Rscal
Year 1999-2000 for the Electrowave Shuttle Service, must be appropriated in
June 2002 to meet FTA requirements; and further stating that the required
twenty percent local match will be provided, instead, by a Florida Department of
Transportation "soft" match, utilizing State toll revenue credits,
INQUIRIES may be directed to the Transportation Concurrency Division at (305)
673-7514.
ALL INTERESTED PARTIES are invited to appear at this hearing be represented
by an agent, or to express their views in writing addressed to the City
Commissio.n, clo the City Clerk, 1700 Convention Center Drive, 1 st Roor, City Hall,
Miami Beach, Florida 33139. This meeting may be continued and under such
circumstances additional legal notice would not be provided.
Robert E. Parcher, City Clerk
City of Miami Beach
Pursuant to Section 286.0105, Fla. Stat, the City hereby advises the public that
if a person decides to appeal any decision made by the City Commission with
respect to any matter considered at its meeting or its hearing, such person must
ensure that a verbatim record 01 the proceedings is made, which record includej;
the. testimony and evidence upon which the appeal is to be based. . This notice
does not constitute consent by the City lor the introduction or admission 01
otherwise inadmissable or irrelevant evidence, nor does it authOJize challenges or
appeals not otherwise allowed by law.
In accordance with the Americans with Disabilities Act 011990, persons needing
special accommodation to participate in this proceeding should contact the City
Clerk's office no later than lour days prior to the proceeding. Telephone (305)
673-7411 lor assistance; if hearing impaired, telephone the Florida Relay Service
numbers, (800) 955-8771 (TOO) or (800) 955-8770 (VOICE), for assistance.
Ad #0107
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
-
Condensed Title: Public Hearina
A Resolution Appropriating $735,821 In Federal Transit Administration (FTA) Section 5309 Funds For
Electrowave Capital Purposes; The Required Twenty Percent Local Match Being Provided, Instead, By A
Florida Department of Transportation Soft Match, Utilizing State Toll Revenue Credits.
Issue:
Shall the City appropriate the FTA funds and the budget proposed for Electrowave capital purchases?
Item SummarY/Recommendation:
With this $735,821 federal earmark for Electrowave capital purchases, the City will become a "designated
recipient" of FTA Section 5309 funds, independent of Miami-Dade Transit. Consequently, 49 U.S. Code
Section 53 requires the City (not MDT) to hold a public hearing on both the appropriation of the funds and
the proposed expenditures budget. These funds will expire September 30,2002, if not appropriated by
the City at this meeting, and "obligated" by FTA, no later than August 2002, for the proposed purchases.
However, after fund obligation, the City will not be required to encumber any funds to purchase new shuttle
vehicles until an additional source of operating funds has been identified and a new fiscal year operating
budget is approved and adopted by the City Commission, possibly in FY 2003-04. Funds will be used
for future capital purchases such as electric/hybrid buses, battery sets, etc. These capital purchases will
support current replacement of capital equipment and planned expansion of the existing routes. Prior to
any actual expenditure of the appropriated funds Commission approval will be required. Therefore, the
Administration recommends approval of the Resolution.
Advisory Board Recommendation:
IN/A
Financial Information:
Amount to be expended:
D
Finance Dept.
Source of
Funds:
F:IWORK\$TRAIAMELlAIFT AIFTA$735,821 CIS.doc
AGENDA ITEM
DATE
1J.7(!"
" "jQ-01..
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
WYffl.ci .miami-beach.f1.us
COMMISSION MEMORANDUM
From:
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez ~
City Manager ..ey(
Date: June 19, 2002
To:
Public Hearina
Subject:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROPRIATING $735,821 IN FEDERAL
TRANSIT ADMINISTRATION (FTA) SECTION 5309 FUNDS, EARMARKED
IN FISCAL YEAR 1999-2000 FOR THE PURCHASE OF BUS AND BUS-
RELATED EQUIPMENT FOR THE ELECTROWAVE SHUTTLE SERVICE;
AND STATING THAT THE REQUIRED TWENTY PERCENT LOCAL
MATCH WILL BE PROVIDED, INSTEAD, BY A FLORIDA DEPARTMENT
OF TRANSPORTATION "SOFT" MATCH, UTILIZING STATE TOLL
REVENUE CREDITS.
ADMINISTRATION RECOMMENDATION
Hold the Public Hearing on the FTA funds, as required by 49 U.S.C (United States Code),
Chapter 53, and adopt the Resolution.
ANALYSIS
Up to this point, Miami-Dade Transit (MDT) has been the only "designated recipient" of
Federal Transit Administration (FTA) funds in the entire County, and has acted as
coordinator/pass-through of FT A funds that have been specifically earmarked for the Miami
Beach Electrowave Shuttle Service, by the U. S. Congress. Consequently, MDT has also
conducted the public hearings on the funds, as required by 49 U.S.C., Chapter 53.
The FY 1999-2000 Transportation Appropriations Bill earmarked $735,821 in FTA Section
5309 (bus and bus-related equipment) funds for capital purchases of the Electrowave
Shuttle Service. The expiration date for these funds is September 30, 2002.
Beginning with this Congressional earmark, in the amount of $735,821, the City will
become a "designated recipient" of FTA funds, independent of MDT. Therefore, the City
is required to hold a public hearing on this and any subsequent FTA funds. June 19, 2002
is the last feasible date for the City Commission to hold the hearing and appropriate
the $735,821 in FTA funds, so that FTA can "obligate" the funds prior to the end of
August. Any delay in this process will result in the funds being set aside as an unobligated
3-year old earmark, and included in the "annual rescissions list" prepared by the U.S.
Congress, as part of the Transportation Appropriations Bill. When placed on the rescission
list, the funds are no longer available to the City.
June 19, 2002
Commission Memorandum
FTA funds for Electrowave
Page 2
As required by federal rules, the Administration recommends that the City Commission
hold the public hearing and appropriate the $735,821 in FTA funds for the following
Electrowave capital purchases:
Two (2) Electric/Hybrid Buses
Preventive Maintenance (tires,controllers, etc.)
Three (3) Automatic Bus Voice Systems
14 Automatic Passenger Counting Systems
Four (4) Battery Sets (FOB delivered)
$280,000 each
$ 14,000 per bus
$ 3,500 per bus
$ 12,500 per set
Subtotal:
Contingency - 10% of Total Funds
Administrative - 5% of Total
Margin
Total Proposed Expenditures:
$560,000
$ 23,000
$ 42,000
$ 49,000
$ 50,000
$724,000
$ 7,358
$ 3.679
$ 820
$735,821
Once again, it is important to understand that the urgency here is to have the $735,821
appropriated by the City and "obligated" by FTA, prior to the fund expiration date.
In addition, the City will not encumber these funds until the following is done:
[J The City has fully expended the previous FTA funds ($744.375 obligated in July 18,
2001) for the purchase of one electric-hybrid vehicle, 24 sets of batteries, a tow truck
and other vehicle maintenance items).
[J All the continued mechanical challenges facing the electric-hybrid vehicles are
satisfactorily resolved by the two national manufacturers, Advanced Vehicle Systems
and E-Bus, Inc. This factor alone may delay our purchases by one year or longer.
[J In addition, the City will not purchase the electric-hybrid vehicles until new funding
sources and a fiscal year operating budget (reflecting the additional operating costs to
be generated by an expanded shuttle fleet) are adopted/appropriated by the City
Commission for the Electrowave Service, maybe in FY 2003-04.
The benefits of becoming a "designated recipient" follow:
[J The City will become independent of Miami-Dade Transit, which normally has given low
priority to the handling of our FTA funding applications and requests for reimbursement.
[J The City and FTA will deal directly with each other, thereby expediting all processes.
[J The City will become eligible to receive additional FTA funds, above and beyond the
present Section 5309 funds.
[J The City will also become eligible to receive operating funds (Supplemental Urbanized
Area Formula Funds) due to the fact that the Electrowave-generated ridership will be
included in the National Transit DataBase.
June 19, 2002
Commission Memorandum
FTA funds for Electrowave
Page 3
As a "designated recipient" of FTA funds, the City must adhere to the following FTA
process:
1. City initiates the FT A fund application/appropriation process (including a budget for the
proposed expenditures) at any time during the 3-year life span of the funds, but no
later than eight (8) months prior to the September 30 fund expiration date.
2. The City either requests that FDOT produce a 20% "soft" match to the earmarked FTA
funds, utilizing state toll revenue credits; or the City produces a 20% cash match.
3. City holds a properly advertised public hearing on the FTA funds, appropriates the
funds and the related expenditures budget.
4. City files the application/appropriation packet electronically with the FT A Regional
Office in Atlanta, Georgia, no later than April 1 sl of any given year. The City submission
is prepared electronically by the Miami Beach Transportation Management Association
(MBTMA) and signed electronically by designated officials (City Attomey and Director
of Public Works).
5. FT A Regional Office reviews the paperwork, attaches a number to the funding
application (FT A "grant" number), and submits it to the next level of approval.
6. FTA Central/Washington D.C. reviews/approves the Regional Office recommendation.
7. U.S. Department of Labor reviews for compliance with labor laws.
8. FT A "obligates" the funds for the Electrowave purchases and issues a notice to proceed
to the City. Once FT A obligates the funds they are secured for the intended purposes.
9. At a timeline that is convenient to the City, the City Procurement Division issues
requests for proposals (RFPs) to vendors of the capital items approved in the budget
for purchase. The entire procurement process has to abide by all federal requirements.
10. City pays the vendor invoices, utilizing City funds advanced for the purpose.
11. City submits invoices/request for reimbursement to the FT A Regional Office; and
12. FT A reimburses the City for approved expenditures under the obligated funds.
Due to the fact that these $735,821 in FTA funds will be lost to the City if not "obligated"
by FTA by August 2002, the Administration recommends approval of the Resolution.
JG/RM/FB/JJ/AJ
Attachments: Electrowave Passenger Counts
Electrowave Passenger Profile
F:\WORK\$TRAIAMELlA\FT A\FTA$735,821 PublicHearing.doc