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HomeMy WebLinkAbout2002-24903 Reso 1I~'L., "'. RESOLUTION NO. 2002-24903 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND OFFICIALLY ADOPTING THE BASIS OF DESIGN REPORT DEFINING AND DESCRIBING WATER AND SEWER BOND, GENERAL OBLIGATION BOND, STORMWATER BOND AND SECTION 108 LOAN FUNDED CAPITAL IMPROVEMENTS TO BE IMPLEMENTED IN THE NORMANDY ISLE NEIGHBORHOOD IMPROVEMENT PROJECT, SUBJECT TO INCLUDING IN FILL SIDEWALKS ON THE NORTH SIDE OF THE STREET, IN THE SECTION OF BAY DRIVE BETWEEN TROUVILLE ESPLANADE AND RUE GRANVILLE. WHEREAS, the City has issued General Obligation (G.O.) Bonds, Stormwater Revenue Bonds and Water and Wastewater Revenue Bonds, to provide funding for a number of needed capital projects to be constructed in various areas of the City to upgrade and improve the infrastructure for the purpose of providing better service to residents and visitors; and WHEREAS, funding allocated for construction of improvements in the Normandy Isle Neighborhood includes $2,974,817 in Series 2000 Water and Sewer Bond funds; $495,803 in Series 2000 Stormwater Bond funds; $3,337,711 in G.O. Bond funds; and $1,165,678 in Section 108 Loans; and WHEREAS, Williams, Hatfield & Stoner, Inc. was selected as the successful proposer, pursuant to Request for Qualifications (RFQ) No. 10-00/01 for Urban Design, Landscape Architecture and Engineering Services for the North Shore Neighborhood (the Project); and WHEREAS, the Administration received authorization under Resolution No. 2001-24277, adopted on February 21,2001, to enter into negotiations with Williams, Hatfield & Stoner, Inc., to refine the scope of work for the Project, and to negotiate the fees to be paid for the work; and WHEREAS, pursuant to Resolution No. 2001-24505, adopted by the Mayor and City Commission on July 18, 2001, the Mayor and City Clerk executed an Agreement between the City and Williams, Hatfield & Stoner, Inc., to provide professional services for the Normandy Isle Neighborhood Streetscape Project for urban design, landscape architecture and engineering services for the planning, ~ ~ f."'- "'. design, preparation of construction documents, assistance with bidding, and construction administration, for a fee not to exceed $617,664; and WHEREAS, Williams, Hatfield & Stoner, Inc., and City staff have undertaken a professional and comprehensive planning effort to identify and describe improvements in the Basis of Design Report (BODR); and WHEREAS, two Community Design Workshops were held to obtain input from residents and property owners with regard to the proposed improvements, and general consensus in support of the proposed improvements was obtained; and WHEREAS, the subject BODR was reviewed and approved by the G.O. Bond Oversight Committee at its May 13, 2002 meeting; and WHEREAS, upon City Commission adoption of the BODR, Williams, Hatfield & Stoner, Inc. will produce construction documents based on the improvements recommended in the BODR. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission approve and adopt the Basis of Design Report defining and describing Water and Sewer Bond, G.O. Bond, Stormwater Bond and Section 108 Loan funded capital improvements to be implemented through the Normandy Isle Neighborhood Improvement Project, subject to including infill sidewalks on the north side of the street, in the section of Bay Drive between Trouville Esplanade and Rue Granville. PASSED AND ADOPTED this 19th day of June 2002. 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I ~ ~ ~ ::! @ :1 ~ " ~ rJ'.l~ Z~ ~~ ~~! ~O~ P:\i3 CI') ~ ~ ~=:S . ~ ~~~ OE....qll u~ ........,~ Z~~ E-<~ <rJ'.l~ ~~I ~~~ ~>-<~ O<~ ~~ Z~~ O~ ~~ Cl'" pa~ o ~ '" Ii: ~ ~ :l j; et\i 'I 'f ~1 ~T ,'lP.t CITY OF MIAMI BEACH COMMISSION ITEM SUMMARY ~ - Condensed Title: A resolution of the Mayor and City Commission of the City of Miami Beach approving and officially adopting the Basis of Design Report defining and describing Water and Sewer Bond, G.O. Bond, and Stormwater Bond funded capital improvements to be implemented through the Normandy Isle Neighborhood Imorovement Proiect. Issue: Should the City adopt the Basis of Design Report prepared by Williams Hatfield and Stoner, Inc. and City staff as the officially approved description of capital improvements to be designed and constructed through the Normandv Isle Neiahborhood Imorovement Proiect? Item SummarY/Recommendation: On July 18, 2001, the City entered into an agreement with Williams Hatfield and Stoner, Inc. (WHS) to provide urban design, landscape architecture, and engineering services for the planning, design, preparation of construction documents, assistance with bidding, and construction administration for the Normandy Isle Neighborhood Improvement Project. WHS and City staff then initiated a comprehensive planning process that included a review of historic information, neighborhood site visits, and inter- departmental staff and consultant visioning sessions. WHS developed an initial program of recommended improvements, which was presented at a Community Design Workshop on November 15, 2001. Public comment and feedback from this forum was analyzed and incorporated where appropriate in a revised plan, which was presented, at a second Community Design Workshop on January 24, 2002. At the second workshop, a substantial consensus among residents on the proposed program of improvements was achieved, with two minor exceptions in the Normandie Sud single-family area. WHS proceeded to document the program of improvements in a Basis of Design Report, which was carefully reviewed by all applicable City Departments and refined as necessary. On April 25, 2002, City Staff held a public meeting with neighborhood residents to attempt to resolve the remaining differences of opinion concerning infill of missing sidewalks and the extent of improvements to street ends along Bay Drive. Another meeting was held with neighborhood representatives on June 11, 2002, resulting in compromise and consensus on the BODR with amendments described in the cover memo. The next step is for the City Commission to review and approve the amended BODR, which will then serve as a basis for the preparation of construction drawinas for all recommended imorovements. Advlso Board Recommendation: The G.O. Bond Oversight Committee approved the BODR at their meeting on May 13, 2002 with the stipulation that City staff makes one more attempt to mediate a compromise between the Homeowners' Association and the property owners located adjacent to the street ends at Rue Bordeaux and Rue Notre Dame. This meetin was held on June 11, 2002, resultin in com romise and consensus. Financial Information: Amount to be expended: Source of Funds: D Finance Dept. AGENDA ITEM R 1 E DATE G -l~ -Od-. CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www.ci.miami-beach.f1.us COMMISSION MEMORANDUM To: Mayor David Dermer and Members of the City Commission Date: June 19, 2002 From: Jorge M. Gonzalez 11 ~ _ _ _ __..J" CityManager ~~ A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND OFFICIALLY ADOPTING THE BASIS OF DESIGN REPORT DEFINING AND DESCRIBING WATER AND SEWER BOND, G.O. BOND, STORMWATER BOND AND SECTION 108 LOAN FUNDED CAPITAL IMPROVEMENTS TO BE IMPLEMENTED IN THE NORMANDY ISLE NEIGHBORHOOD IMPROVEMENT PROJECT. Subject: ADMINISTRATION RECOMMENDATION Adopt the Resolution. ANALYSIS On September 13, 2000, the Mayor and City Commission adopted Resolution No. 2000-24065 approving the issuance of a Request for Qualifications (RFQ) for architectural and engineering firms to provide professional services for the water and sewer, stormwater, and G.O. bond improvements to the Normandy Isle neighborhood. On July 18, 2001, the Mayor and City Commission adopted Resolution No. 2001-24505 approving an agreement with Williams Hatfield and Stoner, Inc. (WHS), pursuant to Request for Qualifications (RFQ) 07-00/01, to provide urban design, landscape architecture, and engineering services for the planning, design, preparation of construction documents, assistance with bidding, and construction administration for the Normandy Isle Neighborhood Improvement Project for a fee not to exceed $617,664; and appropriating for the Normandy Isle neighborhood streetscape project $286,096 from Series 2000 General Obligation Bond Fund, $248,752 from the Series 2000 Water and Sewer Revenue Bond Fund, $41,357 from Section 108 Loan Fund, $41,459 from Series 2000 Stormwater Revenue Bond Fund for said project. WHS and City staff then initiated a comprehensive planning process that included a review of historic information, neighborhood site visits, and inter-departmental staff and consultant visioning sessions. WHS developed an initial program of recommended improvements, which was presented, at a Community Design Workshop on November 15, 2001. Public comment and feedback from this forum was analyzed and incorporated where appropriate in a revised plan that was presented at a second Community Design Workshop on January 24, 2002. Residents were notified of the two Workshops by mail and through newspaper advertisements. At the second workshop, a substantial consensus was achieved among residents on the proposed program of improvements, with two minor exceptions in the Normandie Sud single family area (described on page 3 herein). WHS proceeded to document the program of improvements in a Basis of Design Report, which was carefully , , l Normandy Isle BOOR June 19, 2002 Page 2 reviewed by all applicable City Departments and refined as necessary. The next step is for the City Commission to review and approve the BODR, which will then serve as a basis for the preparation of construction drawings for all funded improvements. The Executive Summary of the BODR is attached; full color copies are being delivered to the Commission under separate cover and may be obtained by others upon request. A comprehensive list of the streetscape improvements recommended by area is identified on page ES-7 of the BODR Executive Summary; the list and maps are attached to this document. Highlights of improvements and issues that arose during the planning process are addressed below. Drainage The drainage basins on Normandy Isle were not identified as priority basins in the Stormwater Master Plan. Notwithstanding, the neighborhood received $495,803 in Stormwater Bond funding to address "spot" improvements. Based on information obtained from field inspections, as well as input from residents, the funds will be used to address localized ponding by regrading of swales and paved surfaces. Water Distribution Existing galvanized iron water lines will be replaced throughout the island, which will improve the level of service and meet fire flow requirements. The remaining segments of the water distribution system, which are Priority 3 lines, will be tested to determine whether the condition requires replacement or rehabilitation. The existing water lines that are located in a rear yard easement will be abandoned and replaced by a new water line in the street right-of-way. The project includes a new connection for each property affected by the water line relocation. Area 1 - Multifamily Residential on West End of Island All streets will be improved, with the exceptions of Calais Drive and Biarritz Drive, which were recently reconstructed with CDBG funds, and 7151 Street and Normandy Drive, which are the responsibility of FDOT. Generally, the recommended improvements include street resurfacing, repair of sidewalks, ADA accessible curb ramps, bump-outs at intersections and (where possible) in midblock, street trees, and organized on-street parking. One of the primary goals of this area is to maximize legalized parking. The proposed streetscape design includes a combination of angle parking, 90-degree parking and parallel parking, depending upon the right-of-way width. WHS estimates there will be a net increase of about 100 legal parking spaces once the proposed parking improvements are implemented. Additional cobra head streetlights are recommended to be added by FPL to existing utility poles wherever possible. The street end at Rue Granville is recommended to be improved for public enjoyment with concrete paver walkways, landscaping and lighting, benches are not recommended based upon input from nearby residents. All persons who attended the community meetings supported the recommended Normandy Isle BOOR June 19, 2002 Page 3 improvements for Area 1. Area 2 - Normandie Sud (single family residential) All streets in the Normandie Sud neighborhood will be improved. This will include resurfacing, repair of broken sidewalks, extension of sidewalks at street corners to meet ADA standards, infill of shade trees on Bay Drive and Biarritz and palms on Trouville, Bordeaux and Notre Dame. Grass swales will be reclaimed and resodded where damaged. At the request of residents, existing cobra head lights will be removed and replaced with acorn lights to the extent possible within the available budget and minimum lighting standards. The BODR also includes construction of the street closures proposed by residents on Rue Notre Dame and Rue Bordeaux at the intersection with 71st Street, as well as street improvements associated with the proposed guard house on Trouville Esplanade. A traffic study prepared under separate contract by Marlin Engineering supports the resident's desire to close these streets. The next step in the street closure process is a special election for residents to approve a special assessment district. Two items generated a difference of opinion among residents in the Normandie Sud single family area: (1) the infill of missing segments of sidewalk on the north side of Bay Drive and (2) the nature of improvements to street ends on Trouville Esplanade, Rue Bordeaux and Rue Notre Dame. In response to public input, the consultants and City staff reevaluated the need for sidewalks on the north side of Bay Drive, and reached a compromise position that calls for infill of a missing sidewalk segment in front of 8 homes between Trouville Esplanade and Rue Bordeaux, and abandoning the previous recommendation to infill a missing segment of sidewalk located west of Trouville Esplanade. The rationale for this recommendation is that the proposed street closures and guard house will result in increased traffic on Bay Drive between Rue Notre Dame and Trouville Esplanade due to vehicles that will be forced to enter and exit the neighborhood via Trouville Esplanade. However, the segment of Bay Drive located to the west of Trouville Esplanade will remain unchanged as a dead end cul-de-sac where it is much safer for pedestrians and bicycles to walk/ride on the street. (Other missing sidewalk segments on Rue Bordeaux and Rue Notre Dame will be filled in with no neighborhood opposition.) Subsequently, two special meetings were held to discuss the remaining controversies with residents-one with the Normandie Sud Homeowners Association on February 28, 2002 and one advertised public meeting on April 25, 2002. Residents remained steadfastly divided. Generally speaking, residents are opposed where they are directly adjacent to the proposed new sidewalks or street end improvements; whereas residents who live elsewhere throughout the neighborhood support the proposed improvements for the general use and benefit of all residents. Objections to the sidewalks are based on anticipated destruction of homeowners' investment in decorative driveways and landscaping in the public right-of-way, as well as reduction in the length of driveway space available for parking purposes. Objections to street end improvements relate to the possibility of attracting users from outside the neighborhood and the potential for unwanted noise, illicit activity, and/or obtrusive lighting. .... .. '.,. Normandy Isle BOOR June 19, 2002 Page 4 The G.O. Bond Oversight Committee reviewed and approved the BODR on May 13, 2002, with the stipulation that City staff make one more attempt to mediate a compromise between the Homeowners' Association and the property owners located adjacent to the street ends at Rue Bordeaux and Rue Notre Dame. On June 11, 2002, the Administration met with neighborhood leaders, the property owners located adjacent to the street ends at Rue Bordeaux and Rue Notre Dame and several owners concerned about the proposed inti!! of sidewalks. As a result of this meeting, compromise plans for the street ends were agreed upon by all participants. Additionally, concepts were discussed for the alignment of sidewalk intill segments that would minimize the adverse impact on existing parking, landscaping and decorative driveway paving. Followina is a summarv of the chanaes to the text of the BODR that were aareed upon. This list of items should be considered to be an amendment to the BODR. The changes will be incorporated into the Design Phase of the project, after approval of the amended BODR by the Mayor and City Commission. d. Street End for Rue Notre Dame (page V-23) . Concrete walkways providing access to the waterfront will be deleted . Bollards in right-of-way south of the existing driveway restricting vehicular access to waterfront will be installed . Concrete unit paver plaza along waterfront will be deleted . Large canopy trees along sides will be planted if necessarv to supplement existina trees and palms that are determined appropriate bv the City and proiect landscape architect . Lawn will be planted and irriaated . Coconut palms along water will be planted onlv if necessary to replace or supplement existina mat~re coconut palms . Acorn lighting will be installed with Iiaht shields to prevent spillover liahtina into adiacent properties . Furnishings will be limited to trash receptacle and dooaie baa dispenser. with no benches or bicvcle rack . Bollards and chain along waterfront will be installed . Laroe rock boulders will be installed near the water for seatino . A sian will be posted near the Bav Drive entrance to prohibit public access after dark . Access to existina driveways will be retained on both sides of the street end e. Street End for Rue Bordeaux (pages V-23 and -28) . Bollards at Bay Drive restricting vehicular access will be installed . Large canopy trees in promenade will be planted if necessarv to supplement existino trees and palms that are determined appropriate bv the Citv and proiect landscape architect: and will be informal and asvmmetrical in desian. keepino a central view corridor thouah the site . Lawn ~II be planted and irrioated . '" .... '. Normandy Isle BOOR June 19, 2002 Page 5 . Coconut palms along water will be planted in an informal desian. keepina a central view corridor thouah the site . Furnishings will be limited to trash receptacle and doaaie baa dispenser, with no benches or bicycle rack . Bollards and chain along waterfront will be installed . Acorn liahting will be installed with Iiaht shields to prevent spillover liahtina into adiacent properties . Larae rock boulders will be installed near the water for seatina . A sian will be posted near the Bav Drive entrance to prohibit public access after dark . Consideration will be aiven durina the desian phase to appropriate means of access for the current property owner of the abuttina property on the east side f. Street End for Trouville Esplanade (page V-28) . Concrete paver walkways providing access to the waterfront will be installed . Bollards at Bay Drive restricting vehicular access will be installed at a location to be determined bv access reauirements to an existina aaraae on the abuttina property to the east . Large canopy trees in promenade will be installed . Lawn will be planted and irriaated . Coconut Palms along water will be installed . Acorn lighting will be installed with liaht shields to prevent spillover Iiahtina into adiacent properties . Furnishings including benches, one bicycle rack, trash receptacles, and doggie bag dispensers will be installed . Bollards and chain along waterfront will be installed . A sian will be posted near the Bav Drive entrance to prohibit public access after dark 4. Proposed Improvements (sidewalks) (3ra paragraph, page V-17) All streets will be resurfaced and proper pavement markings applied. Sidewalk segments will be added to provide continuous sidewalks on both sides of the street for Trouville Esplanade, Rue Bordeaux and Rue Notre Dame. The street closures on Rue Notre Dam and Rue Bordeaux will result in additional traffic and potential for vehicle and pedestrian conflicts on Bay Drive east of Trouville Esplanade. Therefore, the consultant recommends that the missing sidewalk segments on Bay Drive east of Trouville Esplanade be constructed. Since the traffic patterns will not change on Bay Dive west of Trouville Esplanade, construction of the missing sidewalk segments on Bay Drive west of Trouville Esplanade is not as critical and could be postponed until residents in that area support its construction. The missino sidewalk secments will be desiQned to minimize neaative impacts on driveways. mature trees and parkina for abuttina properties. To this end and to the extent possible within aenerally accepted safety standards. consideration will be aiven to narrowina the street pavement and increasina the swale width to add soace allowina missina sidewalk seaments to be located closer to the street. .. 1;. ,.. " Normandy Isle BOOR June 19, 2002 Page 6 Area 3 - Multifamily Residential and Commercial on East Side of Island A majority of the streets on the east side of the island are excluded from the scope of this project due to previous or ongoing improvement projects. The remaining street segments will all be improved with street resurfacing, repair of sidewalks, ADA accessible curb ramps, bump-outs at intersections and (where possible) in midblock, street trees, and organized on-street parking. All persons who attended the community meetings supported the recommended improvements for Area 3. Area 4 - Single Family Residential North of 71st Street All streets in Area 4 will be improved, with the exception of71st Street and Normandy Drive, which are the responsibilities of FDOT. The recommended improvements will include resurfacing, repair of broken sidewalks, extension of sidewalks at street corners to meet ADA standards, infill of shade trees on Calais Drive, Marseille Drive, Trouville Esplanade and Rue Bordeaux. Grass swales will be reclaimed and resodded where damaged. The dead-end street segment of Rue Bordeaux at Normandy Waterway will be reclaimed and improved for passive public enjoyment with walkway, landscaping and lighting. All persons who attended the community meetings supported the recommended improvements for Area 4. Residents complained about excessive traffic and speeding along Marseille Drive, and requested that the street be closed to vehicular traffic at the west side of the intersection with Rue Notre Dame. In response, the City's Public Works Department conducted traffic volume and speed counts at two locations during a full week in April. The data collected support the resident's complaints, but it falls far short of the minimum threshold required by Miami Dade County to approve a street closure. Consequently, the City staff and consultants propose to work with the County and residents during the design phase of this project to obtain approval for alternative methods of traffic calming, such as roundabouts, speed tables, and/or neck downs. CONCLUSION City staff and the project consultant have successfuliy responded to the challenge of developing a program of improvements that maximizes the funding available, achieves basic infrastructure improvement goals, and enjoys the support of a majority of residents. The process of planning these improvements included extensive input from residents and the subsequent modification of initial plans to respond to that input. In addition, the process of identifying and prioritizing improvement needs has created a valuable record, which can be used to program further improvements if additional funding becomes available in the future. By approving the BODR, the Commission will officially end the planning process for this neighborhood and finalize the design concept. Formal construction drawings will commence. An important feature of the BODR approval is that no added input on the concept will be solicited nor changes made unless formal construction design efforts .. " Normandy Isle BOOR June 19, 2002 Page 7 uncover flaws or errors in concept. JMG:RCM:TH:JAM Attachments T:\AGENDA\2002\JUN1902\REGJL.ARINorm BOOR memo.doc .. "