2002-24910 Reso
RESOLUTION NO. 2002-24910
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, AWARDING A
CONTRACT TO THE FIRM OF PLAY SPACE SERVICES,
INC., THE LOWEST AND BEST BIDDER PURSUANT TO
INVITATION TO BID NO. 34-01/02, IN THE AMOUNT OF
$361,650.87, FOR THE CONSTRUCTION OF THE NORTH
SHORE OPEN SPACE PARK-PHASE II PROJECT, (THE
NORTH BEACH RECREATIONAL CORRIDOR PHASE V),
FUNDING IN THE AMOUNT OF $448,748 IS AVAILABLE FOR
THE PROJECT FROM THE PREVIOUSLY APPROPRIATED
1997 MIAMI-DADE COUNTY SAFE NEIGHBORHOOD PARKS
BOND AS FOLLOWS: $361,650.87 FOR THE
CONSTRUCTION, AND $87,097.13 TO COVER THE
CONSTRUCTION CONTINGENCY, FURNITURE, FIXTURES,
EQUIPMENT, HEALTH TRAIL, AND OTHER PROJECT
EXPENSES.
WHEREAS, on March 14, 2001, the Mayor and City Commission adopted
Resolution No. 2001-24293, authorizing the Mayor and City Clerk to execute an amendment
to the architectural and engineering Agreement with the firm of Bermello, Ajamil, and
Partners, Inc., to provide the additional design and construction administration services
required for the completion of the portion of the North Beach Recreational Corridor that will
be built within the limits of the North Shore Open Space Park.; and
WHEREAS, the North Shore Open Space Park Phase II Project is the portion of
the North Beach Recreational Corridor Project (NBRC) that traverses the North Shore Open
Space Park from 79th Street, to the City's northern limit at 87th Street.; and
WHEREAS, the North Beach Recreational Corridor will be an on grade,
bicycle/pedestrian trail built within the public easement along the westem edge of the sand
dunes. The completed NBRC will provide a continuous, multi purpose public access
corridor, interconnecting area business districts, cultural and tourism centers, residential
neighborhoods, park and parking facilities, schools, and beaches.; and
WHEREAS, Invitation to Bid No. 34-01/02 was issued on May 20,2002, with an
original bid opening date of June 18,2002; and
WHEREAS, a pre-bid conference was held on June 4, 2002. As a result of
questions received from prospective bidders, several Addenda were issued to address the
bidders' questions and the bid opening date was postponed to June 25, 2002; and
WHEREAS, bid opening was June 25, 2002, DemandStar by Onvia issued bid
notices to one thousand five hundred and thirteen (1513) prospective bidders, resulting in
fifty-two (52) vendors requesting bid packages which resulted in the receipt of ten (10)
responsive, and one (1) non-responsive bid from Hard J. Construction Corp., Inc. who did
not acknowledge receipt of addenda as stipulated in the addenda; and
WHEREAS, funding in the total amount of $448,748 is available from the
previously appropriated 1997 Miami-Dade County Safe Neighborhood Parks Bond-Fund No.
173 as follows: $361,650.87 for the construction, and $87,097.13 to cover the construction
contingency, furniture: and
WHEREAS, The Administration and the City's Consultant, Bermello, Ajamil and
Partners, Curtis and Rogers Design Studio, Inc, have evaluated the bid(s) received, the
bidders' references, and have determined that the Play Space Services, Inc. is the "lowest
and best" bidder.
NOW, THEREFORt:, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve and authorize the City Manager or his designee to award a
contract to the "best and lowest bidder", Play Space Services, Inc., Inc., pursuant to
Invitation to Bid No. 34-01/02, for the construction of the North Shore Open Space Park
Phase II Project; authorizing the Mayor and City Clerk to execute a contract, for an amount
of $361,650.87; and further appropriating $87,097.13 to cover the construction contingency,
furniture fixtures, equipment, health trail, and other project expenses.
PASSED and ADOPTED this 10th day of July,
ATTEST:
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CITY CL~
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
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Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, awarding a
contract to the firm of Play Space Services, Inc., the lowest and best bidder pursuant to bid no. 34-
01/02, in the amount of$361 ,650.87 for the construction ofthe North Shore Open Space Park Phase
II oroiect.
Issue:
Whether to negotiate a contract with the lowest and best bidder, Play Space Services, Inc., pursuant
to Invitation to Bid No. 34-01/02, in the amount of $361 ,650.87 for the construction ofthe North Shore
o en S ace Park Phase II ro'ect.
Item Summary/Recommendation:
Invitation to Bid No. 34-01/02 was issued on May 20, 2002, with an original bid opening date of June
18, 2002. A pre-bid conference was held on June 4, 2002.
DemandStar by Onvia issued bid notices to one thousand five hundred and thirteen (1513) prospective
bidders, resulting in fifty-two (52) vendors requesting bid packages. Announcement of the bid was
published in the Daily Business Review and several E-Business construction related web sites
including Florida Bid.com. Bid opened on June 25, 2002 which resulted in the receipt of ten (10)
responsive, and one (1) non-responsive bid from Hard J. Construction Corp., Inc. who did not
acknowledge receipt of two addenda.
The Scope of Work includes the removal of the existing guardhouses, demolition of portions of the
existing 8' walkway, widening of portions ofthe existing walkway, milling and resurfacing, construction
of a new 15' wide asphalt walkway, installation of unit pavers at park entrances, removal of the existing
vita course stations, installation of a new vita course, removal of existing lighting, installation of new
lighting and electrical distribution, installation of curb and gutter, drinking fountains fixtures and
equipment, landscaping and irrigation, and all other work indicated in the Contract Document.
The Administration and the City's Consultant, Bermello, Ajamil and Partners have evaluated the bid(s)
received, the bidders' references, and have determined that Play Space Services, Inc. is the "lowest
and best" bidder.
Based on this analysis, the Administration recommends the Contract award to the firm of Play Space
Services, Inc., in the total amount of $361 ,650.87 for the construction of the North Shore Open Space
Park Phase II Proiect.
Advisory Board Recommendation:
I N/A
Financial Information:
Amount to be expended:
I.~J
371.2159.067357
Miami-Dade County Neighborhood Parks
Bond-Fund No. 173
Source of Funds:
GL
AGENDA ITEM C. 7.8
DATE 7-1tJ-a d-
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.miami-beach.f1.us
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor David Dermer and Date: July 10, 2002
Members of the City Commission
Jorge M. Gonzalez ~ .. AW--
City Manager U fJV - 0
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AWARDING A CONTRACT TO THE FIRM OF
PLAY SPACE SERVICES, INC., THE LOWEST AND BEST BIDDER
PURSUANT TO INVITATION TO BID NO. 34-01/02, IN THE AMOUNT OF
$361,650.87, FOR THE CONSTRUCTION OF THE NORTH SHORE OPEN
SPACE PARK-PHASE II PROJECT, (THE NORTH BEACH RECREATIONAL
CORRIDOR PHASE V), FUNDING IN THE AMOUNT OF $448,748 IS
AVAILABLE FOR THE PROJECT FROM THE PREVIOUSLY
APPROPRIATED 1997 MIAMI-DADE COUNTY SAFE NEIGHBORHOOD
PARKS BOND AS FOLLOWS: $361,650.87 FOR THE CONSTRUCTION,
AND $87,097.13 TO COVER THE CONSTRUCTION CONTINGENCY,
FURNITURE, FIXTURES, EQUIPMENT, HEALTH TRAIL.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding in the total amount of $448,748 is available from the 1997 Miami-Dade County
Safe Neighborhood Parks Bond-Fund No. 371 as follows:
Construction.................................... ................... .$361 ,650.87
Contingency, FF&E, & Health Trail...........................$ 87,097.13
Total $448,748.00
ANALYSIS
On March 14,2001, the Mayor and City Commission adopted Resolution No. 2001-24293,
authorizing the Mayor and City Clerk to execute an amendment to the architectural and
engineering Agreement with the firm of Bermello, Ajamil, and Partners, Inc., to provide the
additional design and construction administration services required for the completion of
the portion of the North Beach Recreational Corridor that will be built within the limits of the
North Shore Open Space Park.
.
Bid No. 34..01/02
Page Two
July 10, 2002
The North Shore Open Space Park Phase II Project is the portion of the North Beach
Recreational Corridor Project (NBRC) that traverses the North Shore Open Space Park
from 79th Street, to the City's northern limit at 87th Street.
The North Beach Recreational Corridor will be an on grade, bicycle/pedestrian trail built
within the public easement along the western edge of the sand dunes. The completed
NBRC will provide a continuous, multi purpose public access corridor, interconnecting area
business districts, cultural and tourism centers, residential neighborhoods, park and
parking facilities, schools, and beaches.
Invitation to Bid No. 34-01/02 was issued on May 20,2002, with an original bid opening
date of June 18, 2002. A pre-bid conference was held on June 4, 2002. As a result of
questions received from prospective bidders, several Addenda were issued to address the
bidders' questions and the bid opening date was postponed to June 25, 2002.
DemandStar by Onvia issued bid notices to one thousand five hundred and thirteen (1513)
prospective bidders, resulting in fifty-two (52) vendors requesting bid packages.
Announcement of the bid was published in the Daily Business Review and several E-
Business construction related web sites including Florida Bid .com. The issuance ofthe bid
packages resulted in the receipt often (10) responsive, and one (1) non-responsive bid
from Hard J. Construction Corp., Inc. who did not acknowledge receipt of two addenda.
The bid tabulation is attached.
The Work specified in the bid include the fumishing of all labor, machinery, tools,
transportation, equipment, supplies, materials, and the services necessary for the
construction of the Work. The Project limits are 79th Street to 87th Street, east of Collins
Avenue.
The Scope of Work includes the removal of the existing guardhouses, demolition of
portions ofthe existing 8' walkway, widening of portions ofthe existing walkway, milling and
resurfacing, construction of a new 15' wide asphalt walkway, installation of unit pavers at
park entrances, removal of the existing vita course stations, installation of a new vita
course, removal of existing lighting, installation of new lighting and electrical distribution,
installation of curb and gutter, drinking fountains fixtures and equipment, landscaping and
irrigation, and all other work indicated in the Contract Document.
The Contract Documents specify that the Work for the North Shore Open Space Park
Phase II Project shall be substantially completed within One-Hundred twenty (120)
calendar days from the issuance of the second Notice to Proceed, and completed and
ready for final payment within thirty (30) calendar days from the date Certified by the
Consultant as the date of Substantial completion.
Bid No. 34-01/02
Page Three
July 10, 2002
The Administration obtained the Dun and Bradstreet report on the low bidder Siga, Inc.
which reflected a "High Risk" index on payment to subcontractors. The "High Risk" rating
from Dun & Bradstreet is a result of their record of paying their subcontractors/suppliers, 75
days beyond contract terms. Additionally, the Administration received oral references from
Municipalities that received services from Siga, Inc., three (3) references where favorable
and two (2) where negative. The negative references were from the City of Hollywood and
the Village of Royal Palm Beach who stated the following:
City of Hollywood
"Difficult Contractor, had to bring in Lawyers to litigate
so they would finalize the project."
"They did not meet the budget, there were several
change orders and their quality of work was fair."
Village of Royal Palm Beach
Dun and Bradstreet report was obtained on the second low bidder and references where
checked and both retumed favorable. Conclusively, the Administration and the City's
Consultant, Bermello, Ajamil and Partners have evaluated the bid(s) received, the bidders'
references, and have determined that Play Space Services, Inc. is the "lowest and best"
bidder.
Based on this analysis, the Administration recommends the Contract award to the firm of
Play Space Services, Inc., in the total amount of $361,650.87 for the construction of the
North Shore Open Space Park Phase II Project.
Bid No. 34-01/02
Page Four
July 10, 2002
Bid Tabulation
Bid #34-01/02 - North Shore Park Open Space. Phase II
Company Name Bid Amount $
*Sica Inc. 350,000
Plav SDace Services. Inc. 361,650.87
Trintec Construction, Inc. 368,368
Tran Construction, Inc 378,073.48
Leadex Corporation 387,000
** Hard J. Construction Core. 387,434
BRC Construction Co., Inc. 400,000
Pios & Sons Entererises Inc. 429,000
JCllnternational, Inc. 438,699
ABC Construction, Inc. 464,444
Granda-Klein Entererises, Inc. 590,484.69
Granda-Klein Enterorises, Inc. 691,935.58
* Lowest but not the Best
* * Non-Responsive
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