97-22394 RESO
RESOLUTION NO.
97-22394
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
ADMINISTRATION TO ISSUE A REQUEST FOR QUALIFICATIONS FOR
A TWO-YEAR CONTRACT FOR PROVIDING PROFESSIONAL LAND
SURVEYING SERVICES ON A ROTATIONAL BASIS.
WHEREAS, the City has implemented a City-wide infrastructure improvement program that
w ll'equire comprehensive field surveying to accomplish the engineering design; and
WHEREAS, it is the intent of the City to utilize the RFQ process to select several firms,
w th various areas of specialization, which will be contacted on a rotational basis; and
WHEREAS, the Administration has drafted a Request for Qualifications for providing the
re lui red services and set a tentative date of June 12, 1997, as the deadline for receipt of submittals;
ard
WHEREAS, it is necessary to issue this Request for Qualifications in order to implement
th : (ity-wide infrastructure improvement program.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
o lMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Cc mnission hereby authorize the Administration to issue a Request for Qualification for a Two-
YI :ar Contract for Providing Professional Land Surveying Services on a Rotational a is.
PASSED and ADOPTED this 21st day of May,
MAYOR
A T~ST:
_e 0 ~d' fLck
CI fl' CLERK
jf
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
~~~
ity AttorneY
, S;/k./'17
O('ft~
CITY ()F MIAMI BEACH
CITY HALL 1700:;OIJVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beillch. fl. us
11_1
COMMISSION MEMORANDUM NO. '3::tJ...:9l
TII):
Mayor Seymour Gelber and DATE: May 21,1997
Members of the City Commission
Jose Garcia-pedros~ ~ L_~
City Manager ~for-
Request for Qualifications No. 56-96/98, Two-Year Contract for Providing
Professional Land Surveying Services on a Rotational Basis.
FRO":
Sl rBJECT:
A!lllMINISTRATION RECOMMENDATION:
A 'pl'Ove the issuance of the attached RFQ.
F Jl',DING:
Fllndng is available from Water and Sewer Bond Funds and Stormwater Enterprise Fund.
B \.CKGROUND:
A tached is a draft RFQ for a two-year contract for providing professional land surveying services
or a rotational basis. The City of Miami Beach (Owner) has implemented a citywide infrastructure
in pr,)vement program that will require comprehensive field surveying to accomplish the engineering
d{ si~ n. The intent of this document is to provide guidance and digital file specifications to surveyors
pI widing surveying services for the City or the City's Consultants during the citywide infrastructure
inpnvement program or any other City projects, as required.
It is the intent of the City of Miami Beach to use the RFQ process to select several firms, with
vc; rious areas of specialization, which will be contacted on a rotational basis. This contract shall be
fo' two (2) years, with two (2) optional renewal years at the City's discretion, and will include, but
ll( t be limited to, project profiles as listed in this RFQ.
.QONCLUSION:
TI.e issuance of the RFQ will allow the City to move forward in implementing the citywide
in 'ra"r~ure improvement program.
JC P:'~J~~jf
~~
Al! tac hment
AGENDA ITEM~
DATE
6-2l-q7
DRAFT
CITY OF MIAMI BEACH
RFQ NO. 56-96/98
REQUEST FOR QUALIFICATIONS FOR
TWO-YEAR CONTRACT FOR
PROVIDING PROFESSIONAL LAND SURVEYING SERVICES
ON A ROTATIONAL BASIS
(l he City intends to establish a rotating list of qualified firms to provide these services for various
in:ra5tructure projects as part of the citywide water, sewer, and stormwater improvements).
SUBMISSIONS ARE DUE AT THE ADDRESS SHOWN BELOW
NO LATER THAN JUNE 12, 1997 AT 11:00 A.M.
CITY OF MIAMI BEACH
PROCUREMENT DIVISION
1700 CONVENTION CENTER DRIVE, THIRD FLOOR
MIAMI BEACH, FL 33139
PHONE: (305) 673-7490
FAX: (305) 673-7851
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TABLE OF CONTENTS
Pa2e
I. OVERVIEW AND QUALIFICATION PROCEDURES 3
n. SCOPE OF SERVICES 8
Hl. QUALIFICATION STATEMENT FORMAT 13
1'1 r. EVALUATION/SELECTION PROCESS; CRITERIA FOR EVALUATION 15
V GENERAL PROVISIONS 17
VI[. SPECIAL TERMS AND CONDITIONS 19
VU. ATTACHMENTS 20
VUI. QUALIFICATION DOCUMENTS TO BE COMPLETED AND RETURNED
TO CITY 21
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SiKTION I - REOUEST FOR QUALIFICATIONS OVERVIEW AND PROPOSAL
PiROCEDURES:
A INTRODUCTIONIBACKGROUND
T!le tCity of Miami Beach (Owner) has implemented a citywide infrastructure improvement program
th it will require comprehensive field surveying to accomplish the engineering design. In addition,
th~ City has implemented a Geographical Information System (GIS) using the current FPL digital
la Id base information as the start up base mapping. The City may elect to update the accuracy of
th.~ GIS using the information obtained during the field surveying activities for the engineering and
c( ns:ruction services.
T Ie intent of this document is to provide guidance and digital file specifications to surveyors
pI )vding surveying services for the City or the City's Consultants during the citywide infrastructure
in ilprDvement program or any other City projects, as required.
It is the intent of the City of Miami Beach to select several firms, with various areas of
srecialization, which will be contacted on a rotational basis. This contract shall be for two (2) years,
w th two (2) optional renewal years at the City's discretion, and will include, but not be limited to,
pI )jtct profiles as listed in this RFQ.
B RFQ TIMETABLE
The anticipated schedule for this RFQ and contract approval is as follows:
RFQ available for distribution
May 22,1997
Pre-Qualification Conference
None scheduled
Deadline for receipt of questions
June 6,1997
Deadline for receipt of qualifications
June 12,1997,11:00 a.m.
Evaluation/Selection process
Week 0/ June 16,1997
Projected award date
July 2,1997
Projected contract start date
August 1,1997
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C QUALIFICATION STATEMENT SUBMISSION
An original and ten copies of the complete qualification statement must be received by
Thursday, June 12, 1997 at 11 :00 a.m. and will be opened on that day at that time. The
original, all copies, and the separate sealed price envelope, if required, must be submitted to
the Procurement Division in a sealed envelope or container stating on the outside, the
proposer's name, address, telephone number, RFQ number, title, and due date.
The responsibility for submitting a response to this RFQ to the Procurement Division on or
before the stated time and date will be solely and strictly that of the proposer. The City will
in no way be responsible for delays caused by the U.S. Post Office or caused by any other
entity or by any occurrence. Responses received after the RFQ due date and time are late and
will not be considered.
D PRE-QUALIFICATION CONFERENCE/SITE VISIT
None scheduled.
E. CONTACT PERSON/ADDITIONAL INFORMATION/ADDENDA
The contact person for this RFQ is the Procurement Director at (305) 673-7490.
Respondents are advised that from the date of release of this RFQ until award of the contract,
no contact with City personnel related to this RFQ is permitted, except as authorized by the
contact person. Any such unauthorized contact may result in the disqualification of the
respondent's submittal.
Requests for additional information or clarifications must be made in writing to the
Procurement Director no later than the date specified in the RFQ timetable. Facsimiles will
be accepted at (305) 673-7851.
The City will issue responses to inquiries and any other corrections or amendments it deems
necessary in written addenda issued prior to the RFQ due date. Respondents should not rely
on representations, statements or explanations other than those made in this RFQ or in any
addendum to this RFQ. Respondents are required to acknowledge the number of addenda
received as part of their proposals. The respondent should verify with the Procurement
Division prior to submitting a proposal that all addenda have been received.
F. PROPOSAL GUARANTY
None required.
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G, MODIFICA TIONIWITHDRA W ALS OF SUBMITTALS
A respondent may submit a modified response to replace all or any portion of a previously
submitted response up until the RFQ due date and time. Modifications received after the
RFQ due date and time will not be considered.
Responses shall be irrevocable until contract award unless the response is withdrawn in
writing prior to the RFQ due date or upon expiration of one-hundred twenty days after the
opening of responses. Letters of withdrawal received after the RFQ due date and before said
expiration date, and letters of withdrawal received after contract award will not be
considered.
H RFQ POSTPONEMENT/CANCELLATIONIREJECTION
The City may, at its sole and absolute discretion, reject any and all, or parts of any and all,
responses; re-advertise this RFQ; postpone or cancel, at any time, this RFQ process; or waive
any irregularities in this RFQ or in the responses received as a result of this RFQ.
I. COST INCURRED BY RESPONDENTS
All expenses involved with the preparation and submission of responses to the City, or any
work performed in connection therewith, shall be borne by the respondent( s) and not be
reimbursed by the City.
J. VENDOR APPLICATION
Prospective respondents should register with the City of Miami Beach Procurement Division;
this will facilitate their receipt of future notices of solicitations when they are issued. The
successful respondent(s) must register prior to award; failure to register will result in the
rejection of their response. Potential vendors may contact the Procurement Division at (305)
673-7490 to request an application.
Registration requires that a business entity complete a vendor application and submit an
annual administrative fee of $20.00. The following documents are required:
1. Vendor registration form
2. Commodity code listing
3. Articles of Incorporation - Copy of Certification page
4. Copy of Business or Occupational License
5. Notarized Florida Public Entity Crime Affidavit
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It is the responsibility of the vendor to inform the City concerning any changes, such as new
address, telephone number, or commodities.
K, EXCEPTIONS TO RFQ
Respondents must clearly indicate any exceptions they wish to take to any of the terms in
this RFQ, and outline what alternative is being offered. The City, after completing
evaluations, may accept or reject the exceptions. Where exceptions are rejected, the City
may require the respondent to furnish the services or goods described herein, or negotiate an
acceptable alternative.
L SUNSHINE LAW
Respondents are hereby notified that all information submitted as part of a response to this
RFQ will be available for public inspection after opening of respondents, in compliance with
Chapter 286, Florida Statutes, known as the "Government in the Sunshine Law".
M. NEGOTIATIONS
The City may award a contract on the basis of initial offers received, without discussion, or
may require respondents to give oral presentations based on their submittals. The City
reserves the right to enter into negotiations with the selected respondent, and if the City and
the selected respondent cannot negotiate a successful contract, the City may terminate said
negotiations and begin negotiations with the next selected respondent. This process will
continue until a contract has been executed or all responses have been rejected. No
respondent shall have any rights in the subject project or property or against the City arising
from such negotiations.
N PROTEST PROCEDURE
Unsuccessful respondents may protest any recommendations for contract award by sending
a formal protest letter to the Procurement Director, which letter must be received no later
than 5 calendar days after contract award by the City Commission. The Procurement
Director will notify the protester of the cost and time necessary for a written reply, and all
costs accruing to an award challenge shall be assumed by the protester. Any protests
received after 5 calendar days from contract award by the City Commission will not be
considered, and the basis or bases for said protest shall be deemed to have been waived by
the protestor.
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0, RULES; REGULATIONS; LICENSING REQUIREMENTS
Respondents are expected to be familiar with and comply with all Federal, State and local
laws, ordinances, codes, and regulations that may in any way affect the services offered,
including the Americans with Disabilities Act, Title VII of the Civil Rights Act, the EEOC
Uniform Guidelines, and all other EEO regulations and guidelines. Ignorance on the part of
the proposer will in no way relieve it from responsibility.
p, DEFAULT
Failure or refusal of a respondent to execute a contract upon award by the City Commission,
or untimely withdrawal of a response before such award is made, may result in forfeiture of
that portion of any surety required equal to liquidated damages incurred by the City thereby,
or where surety is not required, such failure may be grounds for removing the respondent
from the City's vendor list.
Q CONFLICT OF INTEREST
The award of this RFQ is subject to provisions of State Statutes and City ordinances. All
respondents must disclose with their response the name(s) of any officer, director, agent, or
immediate family member (spouse, parent, sibling, child) who is also an employee of the
City of Miami Beach. Further, all respondents must disclose the name of any City employee
who owns, either directly or indirectly, an interest of ten (10%) percent or more in the
respondent or any of its affiliates.
R RESPONDENT'S RESPONSIBILITY
Before submitting response, each respondent shall make all investigations and examinations
necessary to ascertain all conditions and requirements affecting the full performance of the
contract. No pleas of ignorance of such conditions and requirements resulting from failure
to make such investigations and examinations will relieve the successful respondent from
any obligation to comply with every detail and with all provisions and requirements of the
contract documents, or will be accepted as a basis for any claim whatsoever for any monetary
consideration on the part of the respondent.
S. RELATION OF CITY
It is the intent of the parties hereto that the successful respondent shall be legally considered
as an independent contractor and that neither the respondent nor the respondent's employees
and agents shall, under any circumstances, be considered servants or agents of the City.
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SECTION II - SCOPE OF SERVICES
It is the intent of the City of Miami Beach to select several firms, with various areas of
SI ec:alization, which will be contacted on a rotational basis. This contract shall be for two (2) years,
w th two (2) optional renewal years at the City's discretion, and will include, but not be limited to,
pI ojt:ct profiles as listed below:
R!I~QUIREMENTS:
A J !:urvey work prepared for the City or through the City's Consultants shall comply with the
N inimum Technical Standards for Land Surveys in the State of Florida for work in commerciallhigh
ri:krreas and any applicable state laws, regulations or other requirements. All field data is to be
c( llected in digital form (GPS, Total Station, etc.) and reference recorded in field books. The digital
dl. ta shall be post processed and delivered to the City as specified herein.
A 1 s llfVeying work shall be conducted under the supervision of a Professional Surveyor and Mapper
Ii, en sed in the State of Florida. The surveyor or his designee shall furnish and maintain, at his own
e) pense, stakes and other such material, including qualified helpers during field survey activities.
S,'~FETY GUIDELINES:
E.ich surveyor is responsible for safety. To minimize dangerous working conditions during
Sl rveying activities, each survey crew member should adhere to the following guidelines.
*
All surveyors should be cognizant of and follow the guidelines as outlined in the Florida
Department of Transportation (FDOT) Guide to Survey Safety (January 1987).
*
Prior to beginning any new survey, the field survey crew members should review the
"Florida Department of Transportation Survey Safety Video (revised 4/92)" or current
equivalent.
*
All safety policies and procedures required by the Occupational Safety and Health Act
(OSHA) shall be followed.
SilllF~GUARDING SURVEY POINTS:
TI,e ~mrveYor shall safeguard all monuments, survey points, stakes, grade marks, property corners
ar! d bench marks established by others or established during the surveying activities.
HORIZONTAL CONTROL:
A 1 horizontal coordinates shall be based on North American Datum of 1983 (NAD 83). Surveyor
shall recover and record existing subdivisionlblock control monumentation so that each survey
baseline is tied to subdivisionlblock, road rights-of-way and to the primary horizontal control. Each
sUi rvey baseline should be tied to NAD 83 datum using second order class II GPS or existing
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he rizontal control information. If existing first or second order horizontal monuments are not
available within one mile ofthe site to be surveyed the surveyor shall establish two new second order
class II GPS stations within the project area. Existing horizontal control information is available
th'Ough the City.
N,,:w GPS surveys shall be run in the rapid static mode and tied to existing first or second order
m mllmentation. The surveyor shall prepare a "Station Recovery" form for any existing station
fo md or set during the survey activities. Station recovery data is to include: "to reach" descriptions,
saellite visibility curtains (obstructions), type and stamping of monuments, access problems, station
namt; and number, date recovered or set, person recovering, and location diagram with at least three
ti{ distances. The surveyor shall prepare a final GPS survey report that includes: station recovery
fo'ms, preplanning mission forms, GPS observation forms, report on final data analysis and
adjmtments, listing of final points and coordinates.
ElCh requested survey area for road rights-of-way or designated easements shall have a baseline
es :at Ii shed that is tied to the primary horizontal control, subdivisionlblock monumentation, and
riJ:;ht.of-way. Each baseline will be monumented at points defining the beginning and ending
st;~lltions and on all points of curvature, points of tangency, points of reverse curvature and any
adjitional points on alignment. All baseline points shall be referenced to three different tie points
lo:at,~d outside of any anticipated construction area. The tie reference information shall be entered
in 0 the project field books for use in subsequent recovery. Copies ofthe field book tie references
sh ill be provided to the City. The subdivisionlblock monumentation and rights-of-way
m mllmentation shall be tied to the baseline and horizonal control.
The :;urveyor shall provide to the City a signed and sealed control survey map for each requested
ar :a I)f survey. The control survey map shall be created at a scale of 1" = 1 00' showing all baselines
ar d s ubdivisionlblock controls found or set along with the field book/page number for each reference
dt; scription.
V~RTICAL CONTROL:
Ale ,evations shall be based on North American Vertical Datum of 1988 (NA VD 88). The surveyor
sh ill establish bench marks, at no greater than 1,320 foot intervals for construction, established using
se;olld order class II GPS or by running level circuits tied to NA VD 88 datum control bench marks.
E; :is1ing bench mark information is available through the City.
A 1 bench marks established shall be sequentially numbered within each section being surveyed. The
su'rveyor's proposed bench mark numbers shall be submitted to the City for approval.
TI.e ~:urveyor shall provide vertical roadway cross sections as required by the City's Consultant, but
at a minimum the surveyor shall run cross sections at 100 foot intervals along each road rights-of-
Wty :ROW) to be surveyed. In addition, cross sections shall be provided for all grade breaks and
ro ldway intersections. Cross sections shall include spot elevations at the roadway centerline ( and
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m.:dian definition), edges of pavement, flow line of curb, top of curb, back of walk and apparent
rirht-.of-way line for curbed streets; or roadway centerline, edge of pavement, tops and centerlines
of swales and at the apparent right-of-way line for non-curbed streets. For designated easements,
su rvt.:yor shall at a minimum provide cross sections at 100 foot intervals along the easement
centerline. The easement cross sections shall at a minimum include spot elevations at the easement
centeTline and each edge of the easement.
TIe ~.urveyor shall obtain spot elevations on existing building floor slabs as directed by the City or
Oty':; Consultant. Any proposed site surveys shall be performed as requested by the City or City's
o Insultant, but shall adhere to the survey digital graphic standards contained herein.
E:'(ISTING CONDITION SURVEY:
TIe intent of the existing condition survey is to locate all items within the rights-of-way or
de::signated easements, and to establish a survey baseline for use during design and construction
ac:iv rties.
TIe ~,urveyor shall tie to the survey baseline all visible drainage, traffic signalization, water, cable
tv telephone, electric power, street lighting, gas, wastewater utility appurtenances which appear
w thin the road rights-of-way or designated easements. the inverts, pipe sizes, pipe material type and
re ative condition of any visible storm drainage, water, or wastewater structure shall be obtained.
EJ is1ing utility information shall be collected into a digital format. All digital information shall be
de:: livered to the City or City's Consultant in the format designated herein.
Tlie ~.urveyor shall tie to the survey baseline all existing trees and shrubs (in the intended presumed
construction path), roadway signs, edge of pavement, curb lines, medians, driveways and sidewalks
w thin the road rights-of-way or designated easements. All digital information shall be delivered
to the City of City's Consultant in the format designated within these Survey Standards.
SllTRVEY DIGITAL FORMAT DELIVERABLE:
TIe mrvey digital format standard is supplied to standardize the display of information for all
surve'ys being developed during the infrastructure improvement program. In addition this will allow
th: City to prepare computer programs that will automatically load the finalized digital survey
inornation into the City's GIS without further customizing of the data.
Tl:e ~urveyor shall prepare a digital file containing all requested survey information. The finalized
fib shall be structured as outlined herein and be delivered in an Auto CAD Release 13 DWG format
or 3.5" HD diskette(s) or CD-ROM. All digital files shall be prepared for a scale of 1" = 40' file
01 tput. The surveyor shall augment the collected field data with information on existing utilities
ot tained form the Utility companies and City.
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A I text shall be style ROMANS with a size of 1.75 with oblique angle of 15 degrees so that the text
pI Jts out similar to a leroy 100 guide on the final 1" = 40' plot. All existing items are set to color
7 :white) to provide for a narrow line weight to subdue the image on the final plot.
TJ! Ie (::ity or City's Consultant shall provide the surveyor with AutoCAD blocks to be used for point
itl,m.i. Each item collected will be defined with associated attributes in the AutoCAD entity (eg:
Sl. Wl.:r pipelines shall have pipe size, pipe material, up stream invert elevation, down stream invert
el:vation of the pipe as extended entity attributes). The requirement for extended entity attributes
w llJe defined by the City of the City's Consultant on an as needed basis.
TJ! Ie :;urveyor shall adjust the line work layers to the following AutoCAD layering format:
L:~rName
H~CTRL PT
H~CTRL TX
V rCTRL-PT
V rCTRL TX
H \.S LN LN
H \.S LN PT
H\.SLN TX
ROWLN
..- .- -
X SECT PT
- -
R" )AD NAME
Pll.VE EDGE
H\.K CURB
SI DEW ALK
M! EDIAN
TREE
SIGN
S" LIGHT
o -I L T LN
U} L T LN
o -I EL PT
o -I EL LN
o -I EL TX
U} EL PT
U} EL LN
U} EL TX
TRAF LIT
TRAF BOX
SI 31'1AL LN
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Line Type
CONTINUOUS
CONTINUOUS
CONTINUOUS
CONTINUOUS
CONTINUOUS
CONTINUOUS
CONTINUOUS
CONTINUOUS
CONTINUOUS
CONTINUOUS
CONTINUOUS
CONTINUOUS
CONTINUOUS
CONTINUOUS
CONTINUOUS
CONTINUOUS
CONTINUOUS
CONTINUOUS
CONTINUOUS
CONTINUOUS
CONTINUOUS
CONTINUOUS
CONTINUOUS
CONTINUOUS
CONTINUOUS
CONTINUOUS
CONTINUOUS
CONTINUOUS
Color
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
Description
second order class II control points
text for control points
vertical bench marks
text for bench marks
baseline of survey
monumented points on baseline
text for baseline
rights-of-way lines
cross section point "X"
roadway name
edge of pavement lines
back of curb lines
sidewalk lines
outlines of medians
trees and shrubs
roadway signs
street lights
overhead street light circuit line
underground street light circuit line
overhead electric pole, anchor/guy
overhead electric circuit line
overhead electric text
underground electric transformer, switch gear
box, manhole, etc (equipment/structure)
underground electric line
underground electric text
traffic signal
traffic signalization control box
traffic signalization lines
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L;I~:r Name Line Type Color Description
SlGNAL TX CONTINUOUS 7 traffic signalization text
Od TEL PT CONTINUOUS 7 overhead telephone pole
- -
0-1 TEL LN CONTINUOUS 7 overhead telephone line
- -
U3 TEL PT CONTINUOUS 7 underground telephone manhole, handhole,
- -
junction box (structure)
U} TEL LN CONTINUOUS 7 underground telephone line
- -
D lAJN PT CONTINUOUS 7 drainage inlet, catch basin, manhole, weir
( structure)
D 0\IN LN CONTINUOUS 7 drainage line (sewer drain, swale, culvert,
canal, etc.)
D UJN TX CONTINUOUS 7 drainage text
\\ A'~ER PT CONTINUOUS 7 water system valve, vault, sample tap, meters,
etc.
\\ A'~ER LN CONTINUOUS 7 water distribution lines
\\ A' ~ER TX CONTINUOUS 7 water system text
o -I CTV PT CONTINUOUS 7 overhead cable TV pole
- -
o -I CTV LN CONTINUOUS 7 overhead cable TV line
- -
o -I CTV TX CONTINUOUS 7 overhead cable TV text
- -
U} CTV PT CONTINUOUS 7 underground cable TV structure
- -
U} CTV LN CONTINUOUS 7 underground cable TV line Layer
- -
U} CTV TX CONTINUOUS 7 underground cable TV text
- -
G \S PT CONTINUOUS 7 gas line valve, vault, meter, etc.
G \S LN CONTINUOUS 7 gas distribution lines
G \S TX CONTINUOUS 7 gas distribution text
Sl~N SEW PT CONTINUOUS 7 sanitary sewer manhole, clean out
- -
S, ~N SEW LN CONTINUOUS 7 sanitary sewer line
- -
S, ~N SEW TX CONTINUOUS 7 sanitary sewer text
- .-
S,~N FM PT CONTINUOUS 7 wastewater force main valve, vault, pump
station, etc.
Si~N FM LN CONTINUOUS 7 wastewater force main lines
n \1\, FM TX CONTINUOUS 7 wastewater force main text
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SECTION III - OUALIFICATIONS STATEMENT FORMAT
Ploposals must contain the below enumerated documents, each fully completed, and signed as
re~mred. Proposals which do not include all required documentation, or are not submitted in the
re luired format, or do not have the appropriate signatures on each document, may be deemed to be
n( n-':esponsive. Non-responsive proposals will receive no further consideration.
A CONTENTS OF QUALIFICATION STATEMENT
1. Table of Contents
The table of contents should outline in sequential order the major areas of the
proposal, including enclosures. All pages must be consecutively numbered and
correspond to the table of contents.
2. Technical Proposal
Provide a narrative which addresses the scope of work, the proposed approach to the
work, and any other information called for by the RFQ.
3. Price Proposal
Respondent's total offering price, including the cost for providing each component
of the required services. Pricing should be submitted in a separate sealed
envelope with the original submission.
4. Qualifications
The minimum qualification requirements for this RFQ are described below.
Respondents must provide documentation which demonstrates their ability to satisfy
all of the minimum qualification requirements. Proposals which do not contain such
documentation may be deemed non-responsive.
5. Acknowledgment of Addenda and Respondent Information forms (Section VIII)
6. Any other document required by this RFQ. such as a Questionnaire or Proposal
Guaranty.
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B MINIMUM QUALIFICATION REQUIREMENTS
EllCb firm interested in responding to this Request for Qualifications must provide the following
information. Submittals that do not respond completely to all requirements will be considered non
re;ponsive and eliminated from the process.
1. Firm's Experience:
Indicate the number of years of experience in providing land surveying services.
2. Project Manaeer's Experience:
A comprehensive summary of the experience and qualifications of the individual selected
to serve as the project manager on this project. Individual must have a minimum of five
years' experience in land surveying, and served as project manager on similar projects on
a minimum of three previous occasions.
3. List of Previous Similar Projects:
A list of similar projects must be submitted. Information should include:
* Client Name, address, phone number.
* Year the project was completed.
* Total cost of fees paid to firm.
4. Project Team:
List the members of the project team. Provide a list of the personnel to be used on this
project and their qualifications. A resume including education, experience, and any other
pertinent information shall be included for each team member including subcontractors
assigned to this project.
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SECTION IV - EVALUATION/SELECTION PROCESS
Tl e procedure for proposal evaluation and selection is as follows:
1. Request for Qualifications issued.
2. Receipt of responses.
3. Opening and listing of all responses received.
4. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each
response in accordance with the requirements of this RFQ. If further information is desired,
respondents may be requested to make additional written submissions or oral presentations
before the Evaluation Committee makes its recommendation.
5. The Evaluation Committee shall recommend to the City Manager the response or responses
acceptance of which the Evaluation Committee believes to be in the best interest of the City.
The Evaluation Committee shall base its recommendations on the following factors,
weighted as follows:
Firm's Experience
(0-20 Points)
Project Manager's Experience
(0-15 Points)
Previous Similar Projects
(0-40 Points)
Qualifications of Project Team
(0-25 Points)
The Evaluation Committee will be requested to use the Evaluation Form attached to this
RFQ.
6. After considering the recommendation(s) of the Evaluation Committee, the City Manager
shall recommend to the City Commission the response or responses acceptance of which the
City Manager deems to be in the best interest of the City.
7. The City Commission shall consider the City Manager's recommendation(s) in light of the
recommendation(s) and evaluation of the Evaluation Committee and, if appropriate, approve
the City Manager's recommendation(s). The City Commission may reject City Manager's
recommendation(s) and select another response or responses. In any case, City Commission
shall select the response or responses acceptance of which the City Commission deems to
be in the best interest of the City. The City Commission may also reject all responses.
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8. Negotiations between the selected respondent and the City Manager take place to arrive at
a contract. If the City Commission has so directed, the City Manager may proceed to
negotiate a contract with a respondent other than the top-ranked respondent if the
negotiations with the top-ranked respondent fail to produce a mutually acceptable contract
within a reasonable period of time.
9. A proposed contract or contracts are presented to the City Commission for approval,
modification and approval, or rejection.
1 ( . If and when a contract or contracts acceptable to the respective parties is approved by the
City Commission, the Mayor and City Clerk sign the contract(s) after the selected
respondent(s) has or have done so.
II1llWutant Note:
B:: ' submitting a response, all respondents shall be deemed to understand and agree that no
pI' operty interest or legal right of any kind shall be created at any point during the aforesaid
el aluation/selection process until and unless a contract has been agreed to and signed by both
p~ rtlies.
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SECTION V - GENERAL PROVISIONS
A. ASSIGNMENT
The successful respondent shall not enter into any sub-contract, retain consultants,
or assign, transfer, convey, sublet, or otherwise dispose ofthis contract, or of any or
all of its right, title, or interest therein, or its power to execute such contract to any
person, firm, or corporation without prior written consent of the City. Any
unauthorized assignment shall constitute a default by the successful respondent.
B. INDEMNIFICATION
The successful respondent shall be required to agree to indemnify and hold harmless
the City of Miami Beach and its officers, employees, and agents, from and against
any and all actions, claims, liabilities, losses and expenses, including but not limited
to attorneys' fees, for personal, economic or bodily injury, wrongful death, loss of
or damage to property, in law or in equity, which may arise or be alleged to have
arisen from the negligent acts or omissions or other wrongful conduct of the
successful respondent, its employees, or agents in connection with the performance
of service pursuant to the resultant Contract; the successful respondent shall pay all
such claims and losses and shall pay all such costs and judgments which may issue
from any lawsuit arising from such claims and losses, and shall pay all costs
expended by the City in the defense of such claims and losses, including appeals.
C. TERMINATION FOR DEFAULT
If through any cause within the reasonable control of the successful respondent, it
shall fail to fulfill in a timely manner, or otherwise violate any of the covenants,
agreements, or stipulations material to the Agreement, the City shall thereupon have
the right to terminate the services then remaining to be performed by giving written
notice to the successful respondent of such termination which shall become effective
upon receipt by the successful respondent of the written termination notice.
In that event, the City shall compensate the successful respondent in accordance with
the Agreement for all services performed by the respondent prior to termination, net
of any costs incurred by the City as a consequence of the default.
Notwithstanding the above, the successful respondent shall not be relieved ofliability
to the City for damages sustained by the City by virtue of any breach of the
Agreement by the respondent, and the City may reasonably withhold payments to the
successful respondent for the purposes of set off until such time as the exact amount
of damages due the City from the successful respondent is determined.
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D. TERMINATION FOR CONVENIENCE OF CITY
The City may, for its convenience, terminate the services then remaining to be
performed at any time without cause by giving written notice to successful
respondent of such termination, which shall become effective thirty (30) days
following receipt by respondent of the written termination notice. In that event, all
finished or unfinished documents and other materials shall be properly delivered to
the City. If the Agreement is terminated by the City as provided in this section, the
City shall compensate the successful respondent in accordance with the Agreement
for all services actually performed by the successful respondent and reasonable direct
costs of successful respondent for assembling and delivering to City all documents.
Such payments shall be the total extent of the City's liability to the successful
respondent upon a termination as provided for in this section.
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SECTION VI - SPECIAL TERMS AND CONDITIONS
A INSURANCE
Slccessful respondent (Consultant) shall obtain, provide and maintain during the term of the
A.~reement the following types and amounts of insurance which shall be maintained with insurers
li(. en sed to sell insurance in the State of Florida and have a B+ VI or higher rating in the latest
ec ition of AM Best's Insurance Guide. Any exceptions to these requirements must be approved by
th : City's Risk Management Department.:
1. Commercial General Liability. A policy including, but not limited to, comprehensive
general liability including bodily injury, personal injury, property damage in the amount of
a combined single limit of not less than $1,000,000. Coverage shall be provided on an
occurrence basis. The City of Miami Beach must be named as additional insured on policy.
2. Professional Liability (Errors and Omissions). Minimum of $500,000 per occurrence.
3. Worker's Compensation. A policy of Worker's Compensation and Employers Liability
Insurance in accordance with State worker's compensation laws.
S, id policies of insurance shall be primary to and contributing with any other insurance maintained
b) Consultant or City, and shall name the City and the officers, agents and employees of said
or ~allizations as additional insured while acting within the scope of their duties but only as to work
p<: rformed by the Consultant under this Agreement. This policy cannot be canceled without thirty
(3)) fays prior written notice to the City.
TIle 20nsultant shall file and maintain certificates of all insurance policies with the City's Risk
M magement Department showing said policies to be in full force and effect at all times during the
cc une of the Agreement. No work shall be done by the Architect during any period when it is not
cc vered by insurance as herein required. Such insurance shall be obtained from brokers of carriers
at thorized to transact insurance business in Florida and satisfactory to City.
E' idl~nce of such insurance shall be submitted to and approved by City prior to commencement of
ar y ,vork or tenancy under the proposed Agreement.
If m:! of the required insurance coverages contain aggregate limits, or apply to other operations or
teJllancy of Consultant outside the proposed Agreement, Consultant shall give City prompt written
nc tic,;: of any incident, occurrence, claim settlement or judgment against such insurance which may
di ninish the protection such insurance affords the City. Consultant shall further take immediate
stc.ps to restore such aggregate limits or shall provide other insurance protection for such aggregate
IiI lit;.
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FHILURE TO PROCURE INSURANCE: Consultant's failure to procure or maintain required
in ,urance program shall constitute a material breach of Agreement under which City may
in mediately terminate the proposed Agreement.
SECTION VII - A TT ACHMENTS
None
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Rl'Q 'JO.:
DATE:
SECTION VIII - DOCUMENTS TO BE COMPLETED
AND RETURNED TO CITY
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CITY OF MIAMI BEACH
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RESPONDENT INFORMATION
SlililblOitted by:
Elltii:Y:
Si~n dure:
Name (Typed):
A,ldi:-ess:
C tyJState:
TII :Ie]l>hone:
F=i'X:
It is understood and agreed by respondent that the City reserves the right to reject any and
al rll~sponses, to make awards on all items or any items according to the best interest of the
o ty, and to waive any irregularities in the RFQ or in the responses received as a result of the
R?Q. It is also understood and agreed by the respondent that by submitting a response,
re',pundent shall be deemed to understand and agree than no property interest or legal right
of an y kind shall be created at any point during the aforesaid evaluation/selection process until
aI d unless a contract has been agreed to and signed by both parties.
(Authorized Signature)
(Date)
(Printed Name)
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REQUEST FOR QUALIFICATIONS NO. 56-96/98
ACKNOWLEDGMENT OF ADDENDA
D reetions: Complete Part I or Part II, whichever applies.
Part I: Listed below are the dates of issue for each Addendum received in connection with
this RFQ:
Addendum No.1, Dated
Addendum No.2, Dated
Addendum No.3, Dated
Addendum No.4, Dated
Addendum No.5, Dated
No addendum was received in connection with this RFQ.
Part II:
V, :riJied with Procurement staff
Name of staff
Date
(Respondent - Name)
(Date)
(Signature)
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COST PROPOSAL
TIle respondent shall submit in a separate marked, sealed envelope attached to the inside cover of
th: original submission, the following:
1. Fee estimate for projects, based on a percentage of surveying costs, for projects outlined in
the scope of services.
2. Detail rates including overhead and profit for hourly rate of personnel that could be used in
this project.
Nll 'E:
This requirement is only to be used as basis for negotiating a contract with top ranked
firm(s). All other firms shall receive their unopened fee envelope after award of
contract has been made and contract approved by City of Miami Beach.
RII'QNO.:
DATE:
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5/15/97
CITY OF MIAMI BEACH
24
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