2002-24929 Reso
RESOLUTION NO. 2002-24929
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER PERTAINING TO THE RANKING OF
QUALIFICATIONS RECEIVED PURSUANT TO REQUEST FOR
QUALIFICATIONS (RFQ) NO. 31-01/02 FOR DESIGN AND
CONSTRUCTION ADMINISTRATION SERVICES NEEDED TO COMPLETE
THE. VENETIAN ISLANDS NEIGHBORHOOD RIGHT OF WAY
IMPROVEMENT PROJECT (PHASE I); AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE TOp.
RANKED FIRM OF KUNDE SPRECHER & ASSOCIATES, INC.; AND,
SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN
AGREEMENT WITH THE TOP-RANKED FIRM, AUTHORIZING THE
ADMINISTRATION TO NEGOTIATE WITH THE SECOND-RANKED FIRM
OF WILLIAMS HATFIELD AND STONER; AND, SHOULD THE
ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH
THE SECOND-RANKED FIRM, FURTHER AUTHORIZING THE
ADMINISTRATION TO NEGOTIATE WITH THE THIRD-RANKED FIRM OF
MARLIN ENGINEERING.
WHEREAS, on April 10, 2002, the City Commission authorized the issuance of a
Request for Qualifications from Professional Architectural/Engineering firms to validate
planning efforts undertaken to date and to complete the 30% level construction documents
for Phase 1 of the Venetian Islands Neighborhood Improvements Project - consisting of
San Marino, Rivo Alto, DiLido, and Belle Islands including Belle Isle Park; and
WHEREAS, a total budget of $11,457,576 has been identified from the General
Obligation Bond Fund, the Series 2000 Water and Sewer Bond Fund, and the Series 2000
Stormwater Bond Fund; and
WHEREAS, RFQ No. 31-01/02 was issued by the City on April 19, 2002 with an
opening date of May 17, 2002; and
WHEREAS, seven (7) firm submitted proposals in response to the RFQ:
. Schimpeler Mirson / American
. Carney-Neuhaus, Inc.
. Craig A. Smith & Associates
. H.J. Ross and Associates
. Kunde Sprecher & Associates, Inc.
. Marlin Engineering
. Williams Hatfield and Stoner; and
-=
WHEREAS, an Evaluation Committee was appointed by the City Manager
consisting of the following individuals:"
. Donald Shockey, Committee Chair, Senior Capital Projects Planner, CIP Office
. Stacy Kilroy, Senior Capital Projects Planner, CIP Office
. Michel Magloire, Senior Capital Projects Coordinator, CIP Office
. Bruce Katzen, President of Venetian Islands Homeowners Association, Rivo
Alto Island Resident
. Jorge Kuperman, Di Lido Island Resident
. Mirta Fuentes, San Marino Island Resident
. Linda Grosz, Venetian Island Resident; and
WHEREAS, the Committee listened to a 15 minute presentation and conducted
question and answer sessions with each firm, and afterwards ranked the firms as follows:
. First: Kunde Sprecher & Associates, Inc.
. Second: Williams Hatfield and Stoner
. Third: Marlin Engineering; and
WHEREAS, the City Manager has reviewed the Evaluation Committee's
recommendation, and herein recommends that the Mayor and City Commission enter into
negotiations with the first-ranked firm of Kunde Sprecher & Associates, Inc., and if
unsuccessful, negotiate with the second-ranked firm of Williams Hatfield and Stoner, and
if unsuccessful, negotiate with the third-ranked firm of Marlin Engineering.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein accept the recommendation of the City Manager pertaining to the
qualifications received pursuant to Request for Qualifications (RFQ) No. 31-01/02 for
Design and Construction Administration Services needed to complete the Venetian Islands
Neighborhood Right of Way Improvement Project (Phase I); authorizing the Administration
to enter into negotiations with the top -ranked firm of Kunde Sprecher & Associates, Inc.,
and, should the Administration not be able to negotiate an Agreement with the top-ranked
firm, authorizing the Administration to negotiate with the second-ranked firm of Williams
Hatfield and Stoner; and, should the Administration not be able to negotiate an Agreement
with the second-ranked firm, further authorizing the Administration to negotiate with the
third-ranked firm of Marlin Engineering.
PASSED and ADOPTED this 31st day of
,2002.
ATTEST:
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CITY CLERK
T:\AGENDA\2002\JUL3102\CONSENTlRFQ31VenetianReso.doc
APPROVED AS 10
FORM & LANGUAGE
& FOR EXECUTION
U~ ~1-
CIty Df' De'-
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
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......
Condensed Title:
Acceptance of the Manager's recommendation relative to the ranking of firms pursuant to RFQ No. 31 for
Design and Construction Administration services needed to complete the Venetian Islands Neighborhood
Right of Way Improvement Project (Phase I).
Issue:
Whether to approve the Manager's recommendation relative to the ran kings of firms.
Item Summary/Recommendation:
On AprIl 10. 2002, the Administration authorized the issuance of a Request for Qualifications from Professional
Architectural /Engineering firms to validate planning efforts undertaken to date and to complete the 30% level
construction documents for Phase 1 of the Venetian Islands Neighborhood Improvements Project.
RFQ No. 31-01/02 was issued on Aprii19. 2002 with an opening date of May 17, 2002. A pre-proposal
conference to provide information to firms considering submitting a response was held on April 26, 2002. Seven
(7) proposals were received by the City on May 17, 2002, by firms, in response to the RFQ:
. Schimpeler Mirson / American
. Camey-Neuhaus. Inc.
. Craig A. SmIth & Associates
. H.J. Ross and Associates
. Kunde Sprecher & Associates, Inc.
. MarlIn Engineering
. Williams Halfleld and Stoner, Inc.
An Evaluation Committee selected by the City Manager convened on July 8, 2002 to shortlist all seven (7) firms
who submitted proposals. Procurement staff coordinated and scheduled presentations for July 17, 2002 and
July 18, 2002. The Committee convened on July 17th and 18th and were provided presentations by all seven
(7) short-listed firms.
During deliberations, the Committee members discussed thelr individual ranking of the seven firms and arrived
at the following Committee ranking:
. First: Kunde Sprecher & Associates, Inc.
. Second: Williams Halfleld and Stoner, Inc.
. ThIrd: Martin Engineering
The firm of Kunde Sprecher & Associates, Inc. (KS&A) was deemed to be the first ranked firm based on the
experience and qualifications of their team.
ACCEPT THE MANAGER'S RECOMMENDATION AND AUTHORIZE NEGOTIATIONS
Advisory Board Recommendation:
I
Financial Information:
Source of
Funds:
Amount
AccOun1
D
Finance Dept.
1
2
3
4
Total
TH
City Manager
ent Director
T:\AGENDA\2OO2\lUL3102\CONSENMFQ31
AGENDA ITEM C 7 C.
DATE 7-3/-();L
I
\t
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.cLmiami-beach.fl.us
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor David Dermer and Date: July 31, 2002
Members of the City Commission
Jorge M. Gonzalez ~ ~
City Manager () U
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER PERTAINING TO THE RANKING OF
QUALIFICATIONS RECEIVED PURSUANT TO REQUEST FOR
QUALIFICATIONS (RFQ) NO. 31-00/01, FOR DESIGN AND
CONSTRUCTION ADMINISTRATION SERVICES NEEDED TO
COMPLETE THE VENETIAN ISLANDS NEIGHBORHOOD RIGHT OF WAY
IMPROVEMENT PROJECT (PHASE I); AUTHORIZING THE
ADMINISTRA TION TO ENTER INTO NEGOTIATIONS WITH THE TOP-
RANKED FIRM OF KUNDE SPRECHER & ASSOCIATES, INC., AND
SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN
AGREEMENT WITH THE TOP-RANKED FIRM; AUTHORIZING THE
ADMINISTRATION TO NEGOTIATE WITH THE SECOND-RANKED FIRM
OF WILLIAMS HATFIELD AND STONER, AND SHOULD THE
ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT
WITH THE SECOND-RANKED FIRM; FURTHER AUTHORIZING THE
ADMINISTRATION TO NEGOTIATE WITH THE THIRD-RANKED FIRM OF
MARLIN ENGINEERING.
ADMINISTRATIVE RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Pursuant to Request for Letters of Interest No. 40-95/96 for Professional Architectural'
Engineering Services for Master Planning Improvements for the Venetian Causeway and
perimeter roads, the City, on February 13, 1997, entered into an agreement with the Urban
Resource Group (URG) to prepare a master plan for Venetian Islands Neighborhood Right
of Way Improvement. URG prepared a master plan which was presented to the Finance
and Citywide Projects Committee on April 7, 1998, which recommended approval of the
plan. The Master Plan was subsequently approved by the City Commission on April 15,
1998.
On June 3, 1998, the City Commission authorized Amendment No. 1 to the Agreement
with URG to allow them to proceed with land survey services associated with the Master
Plan.
Commission Memo
RFQ 31-01/02 - Design And Construction Administration Services Needed
To Complete The Venetian Islands Neighborhood Improvements
Project (Phase I)
July 31, 2002
Page 2 of 6
On April 12, 2000, the City Commission approved Amendment NO.2 to the Agreement with
URG for the provision of additional services related to design, construction documents,
additional services and reimbursable expenses associated with Phase 1 of the
improvements as defined in the Master Plan. Although funding for the additional services
was identified and appropriated in the documentation accompanying the approval of this
Amendment, as was a probable cost of the Master Plan improvements, funding sources
were not identified to meet the estimated construction costs of the project and no money
was appropriated for this purpose.
When the City established the Capital Improvement Projects Office in Summer of 2001 ,
one ofthe Office's first tasks in concert with Hazen and Sawyer, P.C., (Program Manager),
was to reconcile project design efforts with available project funding from the General
Obligation (G.O.) Bond Program, and the Water and Sewer Bond, for the Venetian Islands
water distribution system upgrades. In the course of this work, it was determined that the
funds available for construction for the Venetian Islands Right of Way Improvement Project
were substantially less than the budget amount that URG was using as a target for
designing improvements. The City entered into good faith negotiations with URG to revise
the Professional Services Agreement, scope of services, and consultant fee amount to
match actual project funding. Unfortunately, the City and URG could not reach an
agreement for these necessary revisions to the original design contract.
On February 11, 2002, the City exercised its right per Section 10.2 of its Agreement with
URG to terminate the Agreement for convenience. At the time of termination , construction
designs for the project were approximately 30% complete.
On April 10, 2002, the Administration authorized the issuance of a Request for
Qualifications from Professional Architectural/Engineering firms to validate planning efforts
undertaken to date and to complete the 30% level construction documents for Phase 1 of
the Venetian Islands Neighborhood Improvements Project - consisting of San Marino, Rivo
Alto, DiLido, and Belle Islands including Belle Isle Park. A total budget of $11,457,576 has
been identified from the General Obligation Bond Fund, the Series 2000 Water and Sewer
Bond Fund, and the Series 2000 Stormwater Bond Fund.
RFQ No. 31-01/02 was issued on April 19, 2002 with an opening date of May 17, 2002. A
pre-proposal conference to provide information to firms considering submitting a response
was held on April 26, 2002. DemandStar by Onvia issued bid notices to one-thousand-six-
hundred-forty-six (1,646) prospective proposers, resulting in fifty-seven (57) proposers
requesting RFQ packages, which resulted in the receipt of seven (7) proposals, by firms, in
response to the RFQ:
Commission Memo
RFQ 31-01/02 - Design And Construction Administration Services Needed
To Complete The Venetian Islands Neighborhood Improvements
Project (Phase I)
July 31, 2002
Page 3 of6
. Schimpeler Mirson I American
. Carney-Neuhaus, Inc.
. Craig A. Smith & Associates
. H.J. Ross and Associates
. Kunde Sprecher & Associates, Inc.
. Marlin Engineering
. Williams Hatfield and Stoner, Inc.
The City Manager via Letter to Commission (LTC) No. 137-2002, appointed an Evaluation
Committee ("the Committee") consisting of the following individuals:
. Donald Shockey, Committee Chair, Senior Capital Projects Planner, CIP Office
. Stacy Kilroy, Senior Capital Projects Planner, CIP Office
. Michel Magloire, Senior Capital Projects Coordinator, CIP Office
. Bruce Katzen, Venetian Islands Homeowners Association President, Rivo Alto
Island Resident
. Jorge Kuperman, Di Lido Island Resident
. Mirta Fuentes, San Marino Island Resident
. Linda Grosz, Venetian Island Resident
On July 8,2002, the Committee convened and was provided with the project overview and
background information by Mr. Donald Shockey, Committee Chair, Senior Capital Projects
Planner, CIP Office. Additionally, the Committee reviewed references and Dun and
Bradstreet reports secured by the Procurement staff. Additionally, they discussed the
following RFQ evaluation criteria, which were used to evaluate and rank the respondents:
. Ability of Professional Personnel.
. Past Performance.
. Willingness to Meet Time and Budget Requirements.
. Location.
. Recent, Current and Projected Workload of the Firm.
. Volume of work previously awarded to each firm by the agency, with the object of
effecting an equitable distribution of contracts among qualified firms.
Consensus at the end of the meeting was to invite all seven (7) firms to provide a 15
minute presentation, followed by a 15 minute question and answer session.
Procurement staff coordinated and scheduled presentations for July 17, 2002 and July 18,
2002. The Committee convened on July 17th and 18th and were provided presentations by
all seven (7) short-listed firms. One Committee member, Linda Grosz, was excused from
deliberating and voting due to her absence from the meeting held on July 17, 2002.
Commission Memo
RFQ 31-01/02 - Design And Construction Administration Services Needed
To Complete The Venetian Islands Neighborhood Improvements
Project (Phase I)
July 31, 2002
Page 4 of 6
During deliberations, the Committee members discussed their individual ranking of the
seven firms and arrived at the following Committee ranking:
Donald Shockey
Stacy Kilroy
Michel Magloire
Bruce Katzen
Mirta Fuentes
Jorge Kuperman
KUNDE WILLIAMS MARLIN H.J.ROSS AMERICAN CARNEY SMITH
93 (1) 83 (2) 80 (3) 75 (4) 70 (5) 70 (6) 65 (7)
93(1) 92 (2) 88 (3) 77 (4) 44 (7) 73 (5) 56 (6)
92 (2) 93(1) 91 (4) 91 (3) 90 (6) 90 (5) 90 (7)
85 (2) 88 (1) 82 (3) 77 (5) 75 (6) 80 (4) 67 (7)
97 (1) 96 (2) 95 (3) 90 (4) 80 (6) 80 (7) 85 (5)
95 (1) 87 (2) 80 (3) 85 (5) 75 (6) 85 (4) 75 (7)
(1 ) (2) (3) (4) (6) (5) (7)
RANKINGS
LEGEND:
· First:
· Second:
· Third:
Kunde Sprecher & Associates, Inc.
Williams Hatfield and Stoner, Inc.
Marlin Engineering
The firm of Kunde Sprecher & Associates, Inc. (KS&A) was deemed to be the first ranked
firm based on the experience and qualifications of their team, which consisted of the
following Consultants:
Kunde Sprecher & Associates, Inc. (Kunde Sprecher), founded in 1958, is a well
established, full service architectural and engineering firm with extensive experience in
public and privately funded projects, including, but not limited to, urban roadway and
streetscape design as well as expressway design.
Savino and Miller Design Studio is a multi-disciplinary design firm which provides
professional consulting services in urban design, landscape architecture, and planning for
over seven years.
Hillers Electrical Engineering, Inc. (HEE) has been in business since 1994, and have a
proven track record on delivering projects on time and on budget. HEE specializes in
electrical engineering design and control application programming.
Media Relations Group (MRG) has a proven record of successful Public Involvement
Programs with the Florida Department of Transportation (Department) for over ten years.
Commission Memo
RFQ 31-01/02 - Design And Construction Administration Services Needed
To Complete The Venetian Islands Neighborhood Improvements
Project (Phase I)
July 31, 2002
Page 5 of 6
RELATED EXPERIENCE (Kunde Sprecher)
PROJECT MANAGER
Luis A. Olivares, PE
18 Years of Experience as Project Manager and Project Engineer in construction and
engineering for major infrastructure projects.
. Construction Management and Inspection
. Planning
. Civil Engineering Design for Streetscape Projects in South Florida
. Quality Control/Assurance
. Municipal/Agency Involvement
- City of Miami Beach
- City of Homestead
- Miami-Dade County
- City of Miami
As the Chief Civil Engineer with Kunde Sprecher, Mr. Olivares has managed several
design projects such as:
Calais Drive Streetscape, Miami Beach, Florida. Project Manager for this streetscape
project consisting of 2,500 linear feet of roadway, grading, drainage and landscaping
design. Services also included permitting, development of contract documents and
construction administration of the storm sewer system, street reconstruction, sidewalks,
valley gutters, paved parking areas, landscape architecture, and drip system irrigation.
Comfort Inn Hotel, Mainstay Hotel and Sleep Inn Hotel Site Development, including
site drainage, utilities and pavement.
Civil design and construction on-site inspection for lift stations and sewer collection
systems for Homestead Economic and Rebuilding Organization (HERO).
Multi-discipline project coordination for the H-J Utility and Pavement Project at Miami
International Airport. This project includes the design of approximately 250,000 square
yards of airfield pavement areas, concrete apron, fueling system, underground
miscellaneous utility installation and relocation, filling of canal areas, and installation of
triple 06" RCP and drainage structures.
Commission Memo
RFQ 31-01/02 - Design And Construction Administration Services Needed
To Complete The Venetian Islands Neighborhood Improvements
Project (Phase I)
July 31, 2002
Page 6 of 6
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the attached
resolution which accepts the City Manager's recommendation, and authorizes the
Administration to enter into negotiations with the top-ranked firm of Kunde Sprecher &
Associates, Inc., and should the Administration not be able to negotiate an agreement with
the top ranked firm; authorizing the Administration to negotiate with second-ranked firm of
Williams Hatfield and Stoner, and should the Administration not be able to negotiate an
agreement with the second-ranked firm; further authorizing the Administration to negotiate
with the third-ranked firm of Marlin Engineering.
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