2002-24946 Reso
RESOLUTION NO. 200ta,"24946
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITYOF MIAMI BEACH,
FLORIDA, AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE TO SELECT, NEGOTIATE,
AND AWARD ALL CONTRACTS, AGREEMENTS, PURCHASE ORDERS, CHANGE ORDERS AND
GRANT APPLICATIONS; RENEW EXISTING CONTRACTS WHICH MAY EXPIRE; TERMINATE
EXISTING CONTRACTS AS NEEDED; AND TOLL ALL ACTS RELATIVE TO ADMINISTRATIVE
APPEALS PROVIDED FOR IN SUBPART B, LAND DEVELOPMENT REGULATIONS OF THE
CODE OF THE CITY OF MIAMI BEACH, FROM THE LAST COMMISSION MEETING ON JULY 31,
2002, UNTIL THE FIRST COMMISSION MEETING ON SEPTEMBER 11, 2002, SUBJECT TO
RATIFICATION BY THE CITY COMMISSION AT ITS MEETING ON SEPTEMBER 11, 2002.
WHEREAS, the Mayor and City Commission are not scheduled to meet between the last meeting on
July 31, 2002 and the first meeting on September 11,2002; and
WHEREAS, the Mayor and City Commission historically have. during such periods in past years,
assigned certain powers to the City Manager or his designee, to sign all contracts. agreements, purchase
orders, change orders, and grant applications, subject to ratification by the City Commission; and
WHEREAS, there may be existing contracts which may expire and require renewal, or may need to
be terminated by the City Commission between the last City Commission meeting on July 31,2002 and the
first meeting on September 11, 2002. which should receive City Commission approval for renewal for an
appropriate period of time; and
WHEREAS, any administrative appeals to the City, as provided in Subpart B, Land Development
Regulations of the Code of the City of Miami Beach, would be unable to be held between the last meeting on
July 31 , 2002, and the first meeting on September 11, 2002 and, therefore, the time for the City Commission
to perform any required acts relative to such administrative appeals should be tolled during said period; and
WHEREAS, the City Manager will report back to the City Commission, at the first meeting on
September 11. 2002. seeking ratification of any actions relating to the aforestated authorizations.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
MIAMI BEACH, FLORIDA, that the City Manager, or his designee, are hereby authorized to sign all contracts.
agreements, purchase orders, change orders, and grant applications; to renew any existing contracts for an
appropriate period of time, and terminate existing contracts as needed, and to toll all City Commission
required acts relative to administrative appealS provided for in Subpart B, Land Development Regulations of
the Code of the City of Miami Beach. from the last Commission meeting on July 31, 2002 until the first City
Commission meeting on September 11, 2002, subject to ratification by the City Commission at its first meeting
on September 11, 2002.
PASSED and ADOPTED this 31stdayof July. 2002,
ATTEST:
~ t r ClkcL--
CITY CLERK
APPROVED AS TO
FORM" LANGUAGE
.. FOR EXECUTION
T:\AGENDA\2002\JUL3102\REGULAR\ResoAugustRecess.doc
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
City Manager authority during the August recess,
Issue:
Whether to provide the City Manager with additional authority during the August recess,
Item Summary/Recommendation:
Between the last meeting on July 31, 2002, and the first meeting in September 2002, the City Commission
will not be in session. During this period, there may be contracts in excess of the $25,000, which may
need to be awarded or terminated. The City Commission has historically, during its August recess,
assigned the City Manager with the authority to select, negotiate, award and/or renew contracts as
needed, subject to ratification by the City Commission.
Since this authorization is necessary to ensure that essential services and projects continue during the
period between the last Commission meeting on July 31, 2002, until the first Commission meeting in
September 2002, it is recommended that the City Commission adopt this Resolution.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of Amount ACCOUnt Approved
Funds: 1
D 2
l
4
Finance Dept. Total
City Clerk's Office Legislative Tracking:
I Gus Lopez
Sign-Offs:
Department Dil'ectOr AssiStl111tCity Mal'llllger City Manager
GL MDB .-
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T:\AGENDA\2002IJUL31 021REGULARISumma Au ustRecess,doc V
ry 9
AGENDA ITEM
DATE
117 G-
7- 3/-02...
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.cJ.mlami-beach.fl.us
COMMISSION MEMORANDUM
To:
Mayor David Dermer and
Members of the City Commission
Date: July 31, 2002
From:
Jorge M. Gonzalez ~ .~
City Manager v. U
A RESOLUTION 0 THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE TO
SELECT, NEGOTIATE, AND AWARD ALL CONTRACTS, AGREEMENTS, PURCHASE
ORDERS, CHANGE ORDERS AND GRANT APPLICATIONS; RENEW EXISTING
CONTRACTS WHICH MAY EXPIRE; TERMINATE EXISTING CONTRACTS AS NEEDED;
FROM THE LAST COMMISSION MEETING ON JULY 31, 2002, UNTIL THE FIRST
COMMISSION MEETING IN SEPTEMBER 2002, SUBJECT TO RATIFICATION BY THE
CITY COMMISSION AT ITS FIRST MEETING IN SEPTEMBER 2002.
Subject:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
Between the last meeting on July 31, 2002, and the first meeting in September 2002, the
City Commission will not be in session. During this period, there may be contracts in
excess of the $25,000, which may need to be awarded or terminated. The City
Commission has historically, during its August recess, assigned the City Manager with the
authority to select, negotiate, award and/or renew contracts as needed, subject to
ratification by the City Commission.
It is therefore requested that the City Manager, or his designee, be authorized to sign all
contracts, agreements, purchase orders, change orders, and grant applications; renew any
existing contracts, for an appropriate period of time; terminate existing contracts, as
needed, from the last Commission meeting July 31, 2002, until the first Commission
meeting in September 2002, subject to ratification by the City Commission at its first
meeting in September 2002.
Attached is a list of capital improvement projects that are currently out for bid and could be
ready for award during the August recess.
Since this authorization is necessary to ensure that essential services and projects
continue during the period between the last Commission meeting on July 31,2002, until
the first Commission meeting in September 2002, it is recommended that the City
Commission ado t this Resolution.
JMG:~:'GL
T:\AOENDA\200
AUGUST RECESS
ANTICIPATED CITY MANAGER CONTRACT AWARDS
1. Construction of the Bayshore Golf Course Clubhouse, Restroom Shelters and
Maintenance Yard Building - Budgeted Amount $2.7 Million. Bid Opening Date: August 6,
2002.
2. Supply and Installation of Four (4) Cooling Towers at the Miami Beach Convention Center
Budgeted Amount $1.2 Million. Bid Opening Date: July 26, 2002.
3. Replacement of 20" Water Main Hangers at MacArthur Causeway East Bridge. Estimated
Budget: $600,000. Bid Opening Date: July 19, 2002.
4. Spanish Interpreters. Estimated Cost: $123,000. Bid Opening Date: July 24,2002.
5. Design/Build of Beachfront Bathrooms. Estimated Cost: $400,000. Bid Opening Date:
August 16, 2002.
6. Beachwalk Bicycle Pedestrian Trail. Estimated Cost: $3.000,000. Bid Opening Date:
August 23. 2002.
7. Citywide Digital Copiers. Estimated Cost: $350,000. Bid Opening Date: July 24, 2002.
8. Sunset Harbour Drainage Improvements. Estimated Cost: $600,000. Bid Opening Date:
August 23, 2002.
T:\AGENDA\2002\JUL3102\REGULAR\L1st of Contracts.doc