429-2002 RDA Reso
RESOLUTION NO. 429-2002
A RESOLUTION OF THE CHAIRMAN AND MEMBERS OF THE MIAMI
BEACH REDEVELOPMENT AGENCY (RDA), AUTHORIZING THE
ADMINISTRATION TO ISSUE A REQUEST FOR PROPOSALS FOR
THE MANAGEMENT AND LEASING OF THE RETAIL COMPONENT
OF THE ANCHOR SHOPS AND PARKING GARAGE (ANCHOR
SHOPS).
WHEREAS, on January 10, 2001, the RDA authorized the Administration to
enter into a Management and Leasing Agreement (Agreement) with the Miami
Beach Community Development Corporation (MBCDC) and Felenstein Koniver
Stern Realty Group, (FKS), the sole bidder in response to Request for Proposals
No. 124-99/00 for the leasing and management of the Retail Component of the
Anchor Shops and Parking Garage (Anchor Shops); and
WHEREAS, upon expiration of the initial term of the Agreement on
December 31, 2001, the Agreement was extended for one year, in accordance
with the renewal option therein; and
WHEREAS, since the Agreement does not provide for a second renewal
term, the Agreement is set to expire on December 31,2002; and
WHEREAS, the Administration recommends issuing a Request for
Proposals (RFP), for the leasing and management of the Anchor Shops; and
WHEREAS, the focus of the RFP will be to attract a qualified property
management firm to procure and negotiate new leases, manage existing leases,
and provide certain maintenance and repairs, as called for in the lease agreements
with the tenants.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CHAIRMAN AND
MEMBERS OF THE MIAMI BEACH REDEVELOPMENT AGENCY that the
Chairman and Members herein authorize the Administration to issue a Request for
Proposals for the management and leasing of the retail component of the Anchor
Shops and Parking Garage.
PASSED and ADOPTED this
,2002
ATTEST:
~ -~ ~~
SECRETARY
~ASTO
fORM &. LANGUAGE
. FOR EXECUTION
T:\AGENDA\2002\JUL3102\RDA\anchor]ct.res.doc
~~~ -;;:UL
QeneiW~"
CllY OF MIAMI BEACH
REDEVELOPNENT AGENCY ITEM SUMMARY
m
-
Condensed Title:
A Resolution of the Chairman and Members of the Miami Beach Redevelopment Agency, authorizing the
Administration to issue a Request for Proposals for the management and leasing of the retail component of
the Anchor Shops and Parkino Garaoe.
Issue:
On January 10, 2001, the RDA Board authorized the Administration to enter into a Management and Leasing
Agreement (Agreement) with the Miami Beach Community Development Corporation (MBCDC) and
Felenstein Koniver Stern Realty Group, (FKS), the sole bidder in response to Request for Proposals No.
124-99/00 for the Leasing and Management of the Retail Component of the Anchor Shops and Parking
Garage (Anchor Shops). Upon expiration of the initial term on December 31, 2001, the Agreement was
extended for one year, in accordance with the renewal option therein. Since the Agreement does not proYide
for a second renewal, the Agreement is set to expire on December 31, 2002. As such, the Administration
recommends issuin a Re uest for Pro osals RFP, for the leasin and mana ement of the facili .
Item Summary/Recommendation:
The focus of the RFP will be to attract a qualified property management firm to procure and negotiate new
leases, manage existing leases and provide certain maintenance and repairs, as called for in the Lease
Aoreements with the tenants.
Advisory Board Recommendation:
I N/A
Financial Infonnatlon:
Amount to be expended:
D
Source of
Funds:
Financial Trackln
Kent Bonde
Flnanclallnfonnatlon:
Slgn-Offs:
1'" ~li"
"l~~m~!'rn~~;J~
'...":f>'/C
1
AGENDA ITEM
DATE
38
7- jf..())-
MIAMI BEACH REDEVELOPMENT AGENCY
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
WNW.ci.miami-beach.f1.us
REDEVELOPMENT AGENCY MEMORANDUM
From:
Chairman and Members of
the Miami Beach Redevelopment Agency
Jorge M. Gonzalez ~. .. ~
Executive Director 0"""'- 0
A RESOLUTION OF THE CHAIRMAN AND MEMBERS OF THE MIAMI
BEACH REDEVELOPMENT AGENCY, AUTHORIZING THE
ADMINISTRATION TO ISSUE A REQUEST FOR PROPOSALS FOR THE
THE MANAGEMENT AND LEASING OF THE RETAIL COMPONENT OF
THE ANCHOR SHOPS AND PARKING GARAGE (ANCHOR SHOPS)
Date: July 31,2002
To:
Subject:
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
On January 10, 2001, the RDA Board authorized the Administration to enter into a
Management and Leasing Agreement (Agreement) with the Miami Beach Community
Development Corporation (MBCDC) and Felenstein Koniver Stern Realty Group, (FKS),
the sole bidder in response to Request for Proposals No. 124-99/00 for the Leasing and
Management of the Retail Component of the Anchor Shops and Parking Garage (Anchor
Shops). Upon expiration of the initial term on December 31, 2001, the Agreement was
extended for one year, in accordance with the renewal option therein. Since the Agreement
does not provide for a second renewal, the Agreement is set to expire on December 31,
2002. As such, the Administration recommends issuing a Request for Proposals (RFP), for
the leasing and management of the facility.
The focus of the RFP will be to attract a qualified property management firm to procure and
negotiate new leases, manage existing leases and provide certain maintenance and
repairs, as called for in the Lease Agreements with the tenants. As such, the required
scope of services will include, but not be limited to, the following:
. Procuring and negotiating leases for available space as well as for space that
becomes available upon expiration and/or termination of exiting leases;
. Collecting and remitting lease revenues;
. Providing a means of communication for retail tenants to address and/or resolve
matters pertaining to their respective leases, such as, but not limited to,
maintenance or repair concerns;
+ Providing timely response to tenant issues and concerns;
+ Conducting daily on-site inspections to ensure that tenant spaces and common
area spaces are maintained to a standard consistent with a first class retail
center;
+ Coordinating with the City's Property Management Division on maintenance
issues affecting the facility.
+ Communicating and coordinating with tenants to secure their respective spaces,
in the event of a hurricane and/or any other citywide emergency;
+ Coordinating and facilitating any tenant improvements involving new and/or
existing leases;
+ Coordinating marketing and advertising efforts.
+ Maintaining a system of accounting, bookkeeping and reporting that will
accurately reflect all income received and disbursements made in connection
with the operation and maintenance of the Anchor Shops.
+ Affecting a good neighbor policy through involvement with the Washington
Avenue Taskforce.
The Property Manager's primary role will be to maintain the Anchor Shops in a manner
consistent with a first class retail establishment, which in turn will provide the RDA with on-
site presence and accountability.
Criteria which will rank highly in the selection of the Property Manager, will include, but is
not limited to, the proposer's demonstrated prior experience in leasing and managing retail
facilities, particularly those located in urban environments comparable to Miami Beach; the
capability and relevant experience of key staff to be assigned to the management of the
Anchor Shops; the respondent's financial capability, proposed operating budget and
management fee; the respondent's proposed methodology and approach in addressing
scope of services, maintenance and operating standards set forth in the RFP.
In order to maximize the number of responses to the RFQ, the Administration is preparing
a mailing list using a combination of resources, including the Miami Beach Chamber of
Commerce directory, the Board of Realtors and in-house contacts It is anticipated that
proposals will be due during the second week in September, and that following a ranking of
the proposals by a selection committee, a recommendation will be brought before the RDA
Board at the first meeting in October, 2002.
To this end, it is recommended that the RDA authorize the Administration to finalize and
issue a Request for Proposals for the management and operation of the parking
component of the Anchor Shops and Parking Garage.
JMG/C~:kob
T:'tAgenda\January 9, 2002\RDA\Anchorlease.doc