2002-24974 Reso
RESOLUTION NO.
2002-24974
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AWARD
OF A CONTRACT TO TRAN CONSTRUCTION, INC., IN THE
AMOUNT OF $2,669,000, PURSUANT TO BID NO. 54-01/02,
FOR THE BAYSHORE GOLF COURSE CLUBHOUSE,
RESTROOM SHELTERS AND MAINTENANCE YARD BUILDING,
TO BE FUNDED FROM A PREVIOUS APPROPRIATION FROM
THE GULF BREEZE LOAN POOL.
WHEREAS, on May 7, 1998, the City issued Request for Qualifications No. 58-
97/98 for architectural engineering services for the redesign and or/renovation of the
Bayshore/Par 3 and Normandy Shores Golf Courses, Clubhouses and Related
Facilities (the Project); and
WHEREAS, on June 8, 1998, an Evaluation Committee reviewed the submitted
proposals and recommended the selection of the firm of REG Architects, Inc. (REG) to
the City Manager; and
WHEREAS, on January 6, 1999, the Mayor and City Commission authorized
the execution of an Agreement with REG for a schematic design plan and for cost
estimates for both clubhouses, and services were to. be completed by April 1999
(Agreement); and
WHEREAS, on October 9, 1999, the Mayor and City Commission adopted a
Resolution approving the overall plan for the renovation of the City's golf courses and
facilities and authorized the Administration to provide the necessary financing to
implement the Project; and
WHEREAS, on February 9, 2000, the Mayor and City Commission approved the
financing strategy for the renovation of the Bayshore .and Normandy Shores Golf
Courses and Clubhouses, and referred the plan to the Finance and Citywide Projects
Committee for review of the projected costs; and
WHEREAS, the Committee met on February 24, 2000, reviewed the information
provided and recommended that the Administration proceed with completion of the
design and construction documents as proposed; and
WHEREAS, on July 12, 2000, the Mayor and City Commission adopted a
Resolution authorizing additional services to REG, in the amount of $57,750, for the
design of the Bayshore Golf Course Maintenance Facility and established the
construction budget for the additional work at $650,000; and
WHEREAS, on October 17, 2001, the Mayor and City Commission adopted a
Resolution approving the award of a construction contract to TDllnternational, Inc., for
the Renovation of the Bayshore Golf Course and construction on the project began on
December 3, 2001, with a projected completion of early December 2002, when the
course will be re-opened with temporary clubhouse facilities; and
WHEREAS, . Invitation to Bid No. 54-01/02 (the Bid) was issued on July 3,
2002 for the construction of the new Bayshore Golf Course Clubhouse, Restroom
Shelters and Maintenance Yard Building; and
WHEREAS, on August 14, 2002, fourteen bids were received and only the
three lowest bids which are within the Project's established budget have been
considered; and
WHEREAS, the firm with the lowest bid, Lear Associates, Inc. (Lear), has
been deemed non-responsive by City staff because the projects submitted as
references do not meet the minimum requirements of the Invitation to Bid; and
WHEREAS, the minimum requirements in the Bid are for three commercial
projects of at least 15,000 square feet and $1.5 million, and only two of Lear's
representative projects could be verified, which are significantly smaller in size and
scope than those required to meet the minimum requirements; and
WHEREAS, the second lowest firm, Tran Construction, Inc. (Tran), provided
references for more than three projects which met the minimum requirements of size
and value in the Bid and the references were all verified by URS, the City's Program
Manager and City staff and found to be appropriate and in compliance with the
minimum requirements; and
WHEREAS, the three lowest bidders' references, compliance with the bid
requirements, and financial information have been thoroughly reviewed by URS; REG,
the City's consultant; and City staff, and based on the review, the City Manager
recommends that the City Commission approve award of the construction contract, to
Tran Construction, Inc. as the lowest and best bidders' pursuant to Invitation to Bid. No
54-01/02.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission Approve award of a contract to Tran Construction, Inc., in the amount of
$2,669,000, pursuant to Invitation to Bid No. 54-01/02, for the Bayshore Golf Course
Clubhouse, Restroom Shelters And Maintenance Yard Building, to be funded from a
previous appropriation from the Gulf Breeze Loan Pool.
PASSED and ADOPTED this 11th
ATTEST:
~rP~
CITY CLERK
APPROVED M 10
FORM a LANGUAGE
. FOR EXECUTION
F:\CAPI\$all\chartrand\Bayshore Golf Club\Clubhouse Award Reso.doc
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URS.
File 15.3.0
August 28, 2002
Mr. Jorge E. Chartrand
Senior Capital Projects Coordinator
City of Miami Beach
1700 Convention Center Drive
Miami Beach, Florida 33139
SUBJECT: BID NO. 54-01/02
BAYSHORE CLUBHOUSE & RELATED FACILITIES
BID EVALUATION AND RECOMMENDATION
Dear Mr. Chartrand:
Bid Opening for the construction of the Bayshore Clubhouse, Maintenance Building and
Restroom Pavilions, was held on August 14,2002. A total amount of (14)-bid proposals
were obtained from several firms. For evaluation purposes, URS analyzed the (3)-lowest
bids which included Lear Associates, Tran Construction and PRM Engineering and
Construction. The bids were as follows:
Firm
Lear Associates
Tran Construction
PRM Engineering
Base Bid
$2,387,230
$2,669,000
$2,691,000
Alternate #1
$2,432,230
$2,739,000
$2,741,000
Alternate #2
$2,492,230
$2,799,000
$2,816,000
At present, Lear Associates is the apparent low bidder. URS investigated the (3)-
references given by Lear; however, none of them met the minimum requirements of
construction of a commercial building of minimum size of 15,000 square feet and a
minimum construction value of $1,500,000. On their bid proposal, Lear listed (2)-
projects of similar nature that they had previously completed. URS contacted both of
these agencies; however, only one of these met the minimum requirements and there
appeared to be several discrepancies with the other (see attached letter).
Tran Construction was the second low bidder. Tran listed (7)-references, of which (3)
clearly met the minimum requirements. Most of the references indicated that Tran's
performance was excellent and all of the references recommended Tran for this type of
work. Additionally, Tran Construction appears to be in good financial standing
according to the Dunn and Bradstreet Report.
ATTACHMENT "A"
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URS.
File 15.3.0
The third lowest bidder was PRM Engineering and Contracting. PRM did not include a
Customer Reference Listing with their bid proposal, as required by the City of Miami
Beach. On the Supplement to Bid/Tender Form, PRM listed (3)-agencies for which they
had performed work. URS contacted these agencies; however, none of these projects met
the minimum requirements.
In conclusion, URS recommends Tran Construction for the construction of the Bayshore
Clubhouse, Maintenance Building and Restroom Pavilions.
Copies of reference forms and all correspondence associated with our investigation have
been attached for your use. If you have any questions please do not hesitate to call me at
305 884 8900.
Sincerely,
URS Corporation
'~q{~/
Program Director
w/attachments
cc: Tim Hemstreet, CIP Director, City of Miami Beach
John Ellis, Assistant Procurement Director, City of Miami Beach
Roman Martinez, Senior Procurement Specialist, City of Miami Beach
Natalie Hosein, Project Manager, URS Corporation
File
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URS.
Via Facsimile: 305 673 7851
File 15.3.0
August 26, 2002
Mr. John G. Ellis
Assistant Procurement Director
Procurement Division
City of Miami Beach
1700 Convention Center Drive
Miami Beach, Florida 33139
Subject:
Reference Check
Construction of Bayshore Clubhouse and Maintenance Building
Bid No. 54-01/02
Dear John:
URS has completed the reference' check on the 3-lowest bidders (Lear Associates, Tran
Construction Inc., PRM Engineering and Contracting), for the above referenced project.
The following is a summary of our research:
1. LEAR ASSOCIATES
. Base Bid
. Add Alternate #1
. Add Alternate #2
$2,387,230
$2,432,230
$2,492,230
Contact I Project Description Size Cost Duration Overall
Satisraction
Jackson Memorial Peter Vlaun Installation of fire alarm Storage room - $1.5M 8-months Good
Hospital 305 585 1302 system, construction of 800 sf Ongoing
storage and supply room
Coral Springs Allan Fried Small intenor renovations Each renovation - $2.0M 5-years Good
Medical Center 954355 5786 500 ~f
Oakridge Cardiac Gerry Altschul mE CONTACT
Catherization 954 771 5402 PERSON NO LONGER
WORKS FOR AGENCY
There were several discrepancies with the references given by Lear Associates. Please
see attached memorandum dated August 23,2002.
2. TRAN CONSTRUCTION, INC.
. Base Bid
. Add Alternate # 1
. Add Alternate #2
$2,669,000
$2,739,000
$2,799,000
ATTACHMENT "B"
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URS.
File 15.3.0
Contact Project Description Size Cost Duration Overall
Satisfaction
Homestead Rob Mijares Keyscape Clubhouse 15,000 sf 315M Good
Properties 954448 5507
MDCPS - JOC AI Benitez Baseball field including a 9 acres $300,000 Good
3059957921 small maintenance bldg.
MDCPS - JOC Chris Miranda New building construction, > 15,000 sf $3M Excellent
305 795 7946 renovation work, site civil
work, AlC, fire sprinkler
system
PCL Electrical Pablo Cejas Renovation ot 420 Lincoln Lincoln Bldg.- Lincoln Bldg. Excellent
305 531 5520 Bldg., Maintenance Bldg. 200,000 sf $20M
Maintenance Bldg. Maintenance
- 20,000 sf Bldg.-$IM
United Airlines Joe Mixon United Airlines Cargo 127,000 sf SUM Excellent
305 341 8700 Facility shell construction,
landscaping ,miscellaneous
specialty work
MCDPS Jorge Bonsensor Renovation work including Each - 31 175,000 Each- 1,500 sf Each - 2 month Excellent
305 995 7964 painting, electrical,
plumbing for 10 portable
buildings
PSN Robert Cardenas New offices build out 311M 17,000 sf 3 months Excellent
305 534 2080
3. PRM ENGINEERING AND CONTRACTING
. Base Bid
. Add Alternate # 1
. Add Alternate #2
$2,691,000
$2,741,000
$2,816,000
Contact Project Description Size Cost Duration Overall
Satisfaction
City of Boca Raton Gary Floris Construction of Clubhouse, Clubhouse-6,000 sf $2M 1 year Excellent
561 393 7846 Maintenance Bldg., and
Restrooms for Red Reef
golf course
Barnes, Ferland Ron Ferland Force-main, gravity sewer 3000 linear feet 52.2M Excellent
and Associates 407 896 8608 system
City of Pompano Jack Hackett THE CONTACT
Beach 954 786 4023 PERSON DID NOT
RESPOND
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URS.
If you have any questions please call me at 3058848900.
File 15.3.0
Sincerely,
URS Corporation
Natalie D. Hosein
Project Manager
cc: Jorge Chartrand, Senior Capital Projects Coordinator, City of Miami Beach
Roman Martinez, Senior Procurement Specialist, City of Miami Beach
Todd Osborn, Program Director, URS Corporation
Colin Price, Vice President, REG Architects
Harold Bedoya, Project Manager, REG Architects
File
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URS.
File 15.3.0
VIA FACSIMILE: 3056737851
August 23,2002
Mr. John G. Ellis
Assistant Procurement Director
Procurement Division
City of Miami Beach
1700 Convention Center Drive
Miami Beach, Florida 33139
Subject:
Lear Associates - Reference Check
Construction of Bayshore Clubhouse and Maintenance Building
Bid No. 54-01102
Dear John:
We have completed our reference check on the low bidder (Lear Associates) for the
construction of the Bayshore Clubhouse and Maintenance Building. On their bid
proposal, Lear listed (3)-references:
Jackson Memorial Coral Springs Medical Oakridge Cardiac
Hospital Center Catherization
Contact Peter Vlaun Allan Fried Gerry Altschul
305-585-1302 954-355-5786 954-771-5402
Project Installation of fIre alann Small interior renovations THE CONTACT
Description and sprinkler system, PERSON NO LONGER
construction of storage and WORKS FOR THIS
supply room AGENCY
Size Storage room - 800 s.f. Each Renovation - 5000 s.f. -
Cost $1.5M $2.0M -
Duration . 8-month project 5 years -
Ongoing
Overall 4 4 -
Satisfaction
On their bid proposal Section 00500 - Supplement to BidfTender Form, Lear listed the
Sable Trace Golf and Country Club and the Diplomat Resort and Country Club as the last
projects of similar nature that they had completed. Since all of the references given by
ATTACHMENT "c"
LI:A
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URS
File 15.3.0
Lear did not meet the minimum requirements, URS attempted to contact both Sable Trace
and the Diplomat.
URS was able to contact Mr. Joe Palmer, Chief Financial Officer, for the Diplomat
Resort and County Club. Mr. Palmer stated that he had been employed with the
Diplomat since the start of its construction in 1998 and that Lear Associates was never
retained for any portion of the construction. URS was unable to obtain a phone number
for Sable Trace.
On August 21, 2002, URS faxed a letter to Lear Associates requesting contact names and
phone numbers for both Sable Trace and the Diplomat. Lear responded with the attached
letter. URS spoke to Linda Stein who stated that she was an executive assistant for the
Diplomat. Ms. Stein indicated that Lear had constructed a Guest House (5,600 sf,
$350K), a Clubhouse (8,500 sf, $850K) and a Maintenance Building (8,500 sf, $490K)
for the Diplomat in 1998. Ms. Stein indicated that she was very pleased with Lear's
work. In an attempt to verify Ms. Stein's information, URS once again contacted Mr. Joe
Palmer. Mr. Palmer stated that he was not familiar with Linda Stein and reiterated that
Lear did not perform any work during the construction of the Diplomat. In another
conversation with Ms. Stein earlier today, she indicated that Lear Associates did not
perform any work during the construction of the Diplomat; however, the President of
Lear, Charles Rollins, worked for GSD Contracting and GSD was one of the contractors
that performed work for the Diplomat during its construction.
URS also spoke to a Mr. Stuart Mcphee of StuMcphee Corp., who indicated that he
worked as an Investment Consultant to Sable Trace during its construction. Mr. Mcphee
stated that Lear had constructed a Clubhouse (15,000 sf, $2M) and 3-Maintenance
Buildings ($IM) for Sable Trace in 1999 and that he was pleased with their performance.
Documentation of all conversations with the above references is attached for your use. If
you have any questions, please call me at 305 884 8900.
Sincerely,
URS Corporation
Natalie D. Hose
Project Manager
w/attachments
cc: Jorge Chartrand, Senior Capital Projects Coordinator, City of Miami Beach
Todd Osborn, Program Director, URS Corporation
File
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ARCHITECTURE
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September 5th, 2002
R
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R. P 0 R
INTERIOR DESIGN
A
Jorge E. Chartrand
Sr. Projects Coordinator
City of Miami Beach, Capital Improvement Projects Office
1701 Meridian Avenue, Suite 201, 203
Miami Beach, FL 33139
RE: Bayshore Golf Clubhouse,
Maintenance Building & Restroom Pavilions
REG Project No. 99-042 .
Contractor Recoinmendation
Dear Mr. Chartrand, .
E
E
1<
o
c
T S
PLANNING
We have reviewed the information provided to us on 3 of the 14 Bidders for the above
referenced project. The Bid Proposal Forms, the Customer Reference Listings and the D&B
Business Information Reports. Lear Associates, Inc. and PRM Engineering and Contracting,
2 of these 3 Bidders were found by the City to not qualify. Based on information conveyed to us
in recent meetings between representatives of the City of Miami Beach and URS (8-27-02),
along with additional information that was sent to us via facsimile, we have focused on Tran
Construction, Inc., the only one remaining of the 3 Bidders that submitted Bids within the City's
Budget Guidelines for this proj ect. We have received the responses to our most recent questions
(9-3-02) regarding the qualifications ofTran Construction, Inc. and found that they meet the
minimwn requirements as described on the Invitation to Bid documents revised by Addendum
No.1 of 8-2-02. Upon thorough review of all this information, with reservations, REG
Architects, Inc. recommends Tran Con~~ction, Inc. to be awarded this project by the
City of Miami Beach. ..
The reasons for our reservations are as a result of the more in depth scrutiny REG Architects,
Inc. has given to the responses to the questions we presented to Tran Construction, Inc. Our
concerns begin with the type of projects this Contractor has completed in the past. REG
Architects, Inc. recommends caution on behalf of the City and it's Consultants on entering into
a contract, for construction ofa project of this type, with a Contractor having limited experience
in new construction of Golf Clubhouses & related facilities. New Construction of the type of
project we have designed for the City of Miami Beach is a lot more involved than Renovation
and Tenant Build-out Work.
120 South Dbde Hwy
PIlone: 15611 6,,9 . ~JIIJ
Suite ::lO 1
w.st Plllm BeAch
1.1a.... .,v,0002"T
Attachment "0"
Ftori4a 3340 1
Fax; 15611 6~').o;S0+6
Contractor Recommendation
Bayshore Golf Clubhouse.
MAintenance Building & Restroom Pavilions
REG No. 99-042 . .
September Sib, 2002
Page2of2
REG Architects, Inc. is interested ina successful project. We are sure that the City of Miami
Beach shares our interests. Tran Construction, Inc. has completed many successful projects, this
is evident by their recently submitted Letters of Recommendations from satisfied clients. REG
Architects, Inc. does in no way question their successes as a General Contractor, we only have
concerns over their abilities to see this project, The Bayshore Golf Clubhouse, Maintenance
Building & Restroom Facilities, reach fruition. The ultimate decision, as to whether or not
Tran Construction, Inc. is the best qualified Contractor to undertake the completion of this
project, remains with the City of Miami Beach.
Sincerely,
....
REG/jb
Cc: Tim HemsU'eet. CIP Director, eMB
lohn Ellis, Asst. Procurement Director, eMS
Todd Osborn, URS Progrmn Director
Natlie D. Hosein, URS Project MlUlager
Rick Gonzalez, Presidenr, REO Architects, [nc.
TOTAL P. 1213
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
APPROVING AWARD OF A CONTRACT TO TRAN CONSTRUCTION, INC., IN THE AMOUNT OF
$2,669,000, PURSUANT TO BID NO. 54-01/02 FOR THE BAYSHORE GOLF COURSE CLUBHOUSE,
RESTROOM SHELTERS AND MAINTENANCE YARD BUILDING.
Issue:
Approval of award for the construction of the Bayshore Golf Course Clubhouse, Restrooms and Maintenance
Building pursuant to bid No. 54-01/02.
Item Summarv/Recommendation:
On May 7, 1998, the City issued Request for Qualifications 58-97198 for architectural engineering services for
the redesign and orlrenovation of the BayshorelPar 3 and Normandy Shores golf courses clubhouses and
related facilities. On October 7, 1998, the Mayor and City Commission, following the Administration's
recommendation, authorized the Administration to negotiate an Agreement with REG. On October 17, 2001,
the Mayor and City Commission adopted a resolution approving the award of a construction contract to TDI
International, Inc., for the Renovation ofthe Bayshore Golf Course. On August 14,2002, fourteen bids were
received for the construction of the Clubhouse, Restrooms and Maintenance facility. Only the three lowest
bids which are within the Project's established budget have been considered. The three lowest bids
references, compliance with the bid requirements, and financial information have been thoroughly reviewed
by URS, the City's Program Manager, REG, the City's consultant, and City staff. Based on the above
described review, the Administration recommends that the City Commission approve award of the
construction contract, pursuant to Invitation to Bid No 54-01/02, to the lowest and best bidder, Tran
Construction, Inc., in the amount of $2,669,000.
Advisory Board Recommendation:
I N/A
Financial Information:
Amount to be expended:
$2,669,000
Source of
Funds:
AGENDA ITEM
DATE
,R7L
9-//-();)"
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
~
COMMISSION MEMORANDUM
TO:
Mayor David Dermer and
Members of the City Commissi n
DATE: September 11,2002
FROM:
...........
SUBJECT: A RESOLUTION OF THE MAYOR A ITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AWARD OF A CONTRACT TO
TRAN CONSTRUCTION, INC., IN THE AMOUNT OF $2,669,000, PURSUANT
TO BID NO. 54-01/02 FOR THE BAYSHORE GOLF COURSE CLUBHOUSE,
RESTROOM SHELTERS AND MAINTENANCE YARD BUILDING, TO BE
FUNDED FROM A PREVIOUS APPROPRIATION FROM THE GULF BREEZE
LOAN POOL.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution awarding a contract to Tran Construction, Inc for the construction of
the Bayshore Golf Course Clubhouse, Maintenance Yard and Restroom Pavilions.
FUNDING:
Funding is available from a previous appropriation of $3,382,069 allocated to the
clubhouse and related facilities from the $10,000,000 Gulf Breeze Loan Pool allocated to
the overall Bayshore Golf Course Project. The previous appropriation included funds for
AIPP, contingencies, project management, and fixtures, furniture and equipment. The
construction bid is within the overall estimated probable cost for the Project.
Fi
. I T bl
dB d t
nancla a ean UIQe
Item Costs Gulf Breeze Loan
Clubhouse $1 ,654,078 $2,116,142
Maintenance Yard $892,145 $651,128
Restroom Pavilions $122,777 $122,777
CIP Management $39,990 $39,990
URS Management $82,022 $82,022
Art in Public Places $24,360 $24,360
Contingencies $252,795 $180,650
Fix. Furn. & Equip. $165,000 $165,000
Totals $3,233,167 $3,382,069
Commission Memorandum
September 11, 2002
Bayshore Golf Course Clubhouse
Page 2
ANALYSIS:
Invitation to Bid No. 54-01/02 was issued on July 3,2002 for the construction of the new
Bayshore Golf Course Clubhouse, Restroom Shelters and Maintenance Yard Building. On
August 14, 2002, fourteen bids were received (Tabulation Attached). Only the three lowest
bids which are within the Project's established budget have been considered.
The scope of the Project includes the construction of a new one story clubhouse facility of
approximately 10,000 square feet with new lockers, a new kitchen, restaurant and bar
area, a terrace facing the golf course and a new pro shop. The Project also includes
restoration of the existing parking lot and new landscaping.
Additionally, the Project includes construction of a new Maintenance Building of
approximately 6,000 square feet. The building will house offices, lockers and restrooms for
the staff. It will also contain equipment storage rooms, a maintenance area and other
miscellaneous storage areas. The area will also have external storages bins for materials
and an equipment wash station.
There will also be two golf course Restroom Pavilions which will include a space for golf
carts staging during storms and drinking water facilities.
Previously, the City Commission approved the complete renovation of the Bayshore Golf
Course which is currently underway. The scope of this project included a complete
redesign of the golf course providing new contours, additional lakes, expansion of existing
lakes, extensive landscaping, a new irrigation system and the re-grassing of the golf course
with an alternative grass resistant to salt water. The project also included the landscaping
of the Chase Avenue and Alton Road perimeters of the golf course. This project is
expected to be completed in December 2002.
The City is also in the process of designing a new Cart Barn for the golf course in the
proximity of the new clubhouse. This project is scheduled for completion of design
documents in November 2002 and will probably be bid in January 2003. Expected duration
of construction is approximately six months. This will place the completion of the Cart Bam
and the new clubhouse at approximately the same time.
Finally, the City is in the process of preliminary design for a new decorative fence around
the golf course. This fence was recommended by the ERA financial study commissioned
by the City to determine the feasibility of the Bayshore Golf Course renovation. The City
has retained the services of a consultant to provide a schematic design and present to the
Design Review Board for review and approval. Once this process is completed, funding
will have to be identified and the construction documents completed. This process is
expected to last approximately six months.
The firm with the lowest bid for the clubhouse Project, Lear Associates, Inc. (Lear), has
been deemed non-responsive by the City and URS, the City's Program Manager (See
Attachments "A", "B" "c" and "D"). The reason for the non-responsiveness is that the
Commission Memorandum
September 11, 2002
Bayshore Golf Course Clubhouse
Page 3
projects submitted by Lear as references do not meet the minimum requirements of the
Invitation to Bid. These minimum requirements are for three commercial projects of at
least 15,000 square feet and $1.5 million construction value. Only two of Lear's
representative projects could be verified. Both are significantly smaller in size and scope
than those required to meet the minimum requirements. The third project submitted could
not be verified because the contact person listed is no longer available for comment.
In addition, Lear included two references for golf course clubhouse projects. These
references could not be verified substantially and based on the information obtained from
several contacts, the current owner of Lear performed on these projects while employed by
another company. Through conversations with contacts, URS and City staff was able to
determine that, Lear, as a business entity, did not participate on these projects.
Finally, the financial reports obtained by staff from Dun & Bradstreet show that Lear is the
smallest of the firms in yearly sales, in income and in current net worth. Lear also has the
highest payment risk index relative to delays in paying their obligations.
The second lowest firm, Tran Construction, Inc. (Tran), provided references for at least
three projects of the minimum size and value required by the Bid. The references were all
verified by URS and City staff and found to be appropriate and in compliance with the
minimum requirements.
Tran received good to excellent reviews by all the references contacted. The similar
projects which meet the minimum requirements are approximately 15,000 square feet and
$1.5 million or over. The type of projects presented vary from building the exterior shell
and the interior mechanical, electrical and plumbing services for a clubhouse to renovation
and new construction over a three year period for the Dade County School System to the
exterior shell, landscaping and specialty installations for a United Airlines cargo facility.
The City also obtained Dun and Bradstreet reports on Tran which show the firm appears to
be in good financial standing. Tran is also the larger firm in terms of sales, in staff size and
has the lowest payment risk index.
The City's Design Consultant for the project, REG Architects (REG), has determined that
Tran meets the minimum qualifications set forth in Addendum NO.1 of the Bid Documents
(recommendation attached). The minimum qualifications required the prospective
contractor to "have a minimum of three (3) years experience in the construction of
commercial buildings and submit a minimum ofthree (3) previously completed projects of a
minimum size of 15,000 square feet and a minimum construction value of $1,500,000."
Tran has clearly met these requirements.
However, it should be noted that REG expanded their analysis beyond the essentially
"meet/not meet" requirement concerning the minimum qualifications. REG analyzed the
type of construction performed by Tran and carefully scrutinized the contractor's
experience. Based on the additional review performed by REG, REG has expressed some
reservation in recommending Tran based on REG's research, but has not determined that
Tran is non-responsive, Le., meaning that Tran meets the minimum requirements.
Commission Memorandum
September 11, 2002
Bayshore Golf Course Clubhouse
Page 4
Because this is a Solicitation to Bid, by City Code, the additional analysis performed by
REG cannot be considered unless it rises to the level of demonstrating that Tran is non-
responsive. In this situation, this analysis does not arise to that level, and therefore, Tran
is the lowest and best bidder.
BACKGROUND:
On May 7, 1998, the City issued Request for Qualifications 58-97/98 for architectural
engineering services for the redesign and or/renovation of the Bayshore/Par 3 and
Normandy Shores golf courses clubhouses and related facilities.
On June 8, 1998, an evaluation committee reviewed the submitted proposals. After
presentations were made, the committee recommended the selection of the firm of REG
Architects, Inc. (REG) to the City Manager. On October 7, 1998, the Mayor and City
Commission, following the recommendation, authorized the Administration to negotiate an
Agreement with REG.
The Phase I schematic designs were submitted to the City in May of 1999. The Golf
Advisory Board reviewed the designs on July 1, 1999, the Mayor's Ad Hoc Committee on
July 15, 1999 and the Finance and Citywide Projects Committee on July 21, 1999. The
schematic designs and cost estimates were approved and recommended by all
committees.
On October 9, 1999, the Mayor and City Commission adopted a resolution approving the
overall plan for the renovation of the City's golf courses and facilities and authorized the
Administration to provide the necessary financing to implement the project. On February 9,
2000, the Mayor and City Commission approved the financing strategy for the renovation of
the Bayshore and Normandy Shores golf courses and clubhouses and referred the plan to
the Finance and Citywide Projects Committee for review of the projected costs. The Par 3
Renovation was deemed not financially feasible and was excluded from the construction
project.
The Committee met on February 24, 2000, reviewed the information provided and
recommended that the Administration proceed with completion of the design and
construction documents as proposed. The Mayor and City Commission accepted the
recommendation at the March 15, 2000 meeting.
On May 10, 2000, the Mayor and City Commission adopted a resolution authorizing the
award of a contract to the firm of Metcalf and Eddy, Inc., in the amount of $375,000, for the
environmental remediation of the Bayshore and Normandy Golf Courses Maintenance
facility. This work was to be completed prior to the construction of the new facility designed
by REG.
On July 12, 2000, the Mayor and City Commission adopted a resolution authorizing
additional services to the firm of REG, in the amount of $57,750, for the design of the
Commission Memorandum
September 11, 2002
Bayshore Golf Course Clubhouse
Page 5
Bayshore Golf Course Maintenance Facility and established the construction budget for the
additional work at $650,000 including the contingency.
On October 17, 2001, the Mayor and City Commission adopted a resolution approving the
award of a construction contract to TDI International, Inc., for the renovation of the
Bayshore Golf Course. Construction on the project began on December 3, 2001, with a
projected completion of early December 2002, when the course will be re-opened with
temporary clubhouse facilities.
On November 16, 2001, the City issued a letter to REG notifying them that under the
conditions of the Agreement with the City, they would be considered in default unless a
written plan of action was received within seven days of receipt of the letter. REG
responded by the established deadline by retaining the firm of ONM on November 26,
2001 to perform the structural services and by providing a plan of action.
The City Commission approved the additional amendment to the Agreement and directed
the Administration and the City Attorney to finalize the documents and allow REG to
complete the Project.
The Amendment to the REG Agreement with the City stated that REG would comply with
additional deadlines and a new timeline on the permitting process; they would relinquish
some of the fees on the Project by the deletion of the Normandy Shores Clubhouse
component of the original Agreement, they would agree to be paid for the Construction
Administration fees at the end of the project; and they would provide an additional bond on
the project in a form to be determined by the City.
REG completed the documents and the Building Department review. The Project was then
submitted for bid and Invitation to Bid No 54-01/02 issued for the construction of the new
Bayshore Golf Course Clubhouse, Restroom Shelters and Maintenance Yard Building.
CONCLUSION:
Based on the above, the three lowest bidders references, compliance with the bid
requirements, and financial information have been thoroughly reviewed by URS, the City's
Program Manager; REG, the City's consultant; and City staff. Based on the above
described analysis, the Administration recommends that the City Commission approve the
award of the construction contract, pursuant to Invitation to Bid No 54-01/02, to the lowest
and best bidder, Tran Construction, Inc. (Tran), in the amount of $2,669,000, for the new
Bayshore Golf Course Clubhouse, Restroom Shelters and Maintenance Yard Building.
The lowest base bid is slightly above the estimated amount of $2,615,204. Alternates No.
1 and No.2 for expediting construction of the Project thirty and sixty days respectively are
not recommended as part of the award because the costs of expediting the Project are
significantly above the available budget. Additionally, because of the procurement of
temporary clubhouse facilities, it has become operationally unnecessary to expedite the
construction at this time. The new completed clubhouse facility will be available for the
Commission Memorandum
September 11, 2002
Bayshore Golf Course Clubhouse
Page 6
opening of the next season in late 2003 and will not be essential during the slower summer
months.
The difference of $53,796 between the overall bid amount and the available budget will be
funded from still unallocated remaining funding in the amount of approximately $400,000.
The remaining unallocated funding will also be used to fund the recently approved
remediation of the Golf Course Maintenance Yard and to partially fund the future
construction of the new Golf Cart Barn for the golf course and the proposed fence around
the course.
T:\AGENDA\2002\SEP1102\REGULAR\Bayshore Clubhouse Award.doc
CITY OF MIAMI BEACH
BID TABULATION
Bid No. 54-01/02 - CONSTRUCTION OF THE BA YSHORE GOLF COURSE CLUBHOUSE, RESTROOM SHELTERS AND
MAINTENANCE YARD BUILDING
BASE BID/LUMP SUM + BASE BID/LUMP HOURLY LABOR
ADD ALTERNATE #2 SUM+ADD BASE BID/LUMP SUM RATE
ALTERNATE #1
1) Lear Associates, Inc. $2,492,230.00 $2,432,230.00 $2,387,230.00 $605.35
$23.89 - Labor
2) Tran Construction, Inc. $2,799,000.00 $2,739,000.00 $2,699,000.00 $39.89 - Mechanic
$46.89 - Foreman
3) PRM Engineering & $2,816,000.00 $2,741,000.00 $2,691,000.00 $65.00
Contracting, Inc.
4) Regosa Engineering, $2,865,701.90 $2,865,701.90 $2,865,701.90 $40.00
Inc.
5) Payarini Construction $3,122,860.00 $2,974,160.00 $2,974,160.00 Prevailing Wage +
Co., Inc. 1.9
6) Siltek Group, Inc. $3,380,959.00 $3,360,959.00 $3,330,959.00 $65.00
7) T J Builders, Corp. $3,551,000.00 $3,521,000.00 $3,431,000.00 $5,000.00
8) Collage Design & $3,597,000.00 $3,522,000.00 $3,447,000.00 $250.00
Construction Group, Inc.
9) CDC Builders, Inc. $3,778,785.00 $3,718,785.00 $3,658,785.00 $150.00
10) Jasco/Oyerholt J.V. $3,800,000.00 $3,778,000.00 $3,748,000.00 $60.00
11) Cariyon Construction, $3,843,000.00 $3,743,000.00 $3,643,000.00 $450.00
Inc.
12) Fonticella $3,937,216.00 $3,622,238.00 $3,149,773.00 $86.00
Construction Corp.
13) TGSV Enterprises, Inc. $4,191,600.00 $4,140,500.00 $4,091,000.00 N/A
14) T&G Constructors No Bid $4,410,000.00 $4,200,000.00 $75.00
dOC)). -2.-W 7<(
MIAMI-DADE COUNTY
DEPARTMENT OF ENVIRONMENTAL RESOURCES lvlANAGEMENT
WATER MANAGEMENT DIVISION
33 SOUTHWEST 2ND AVENUE
MIAMI. FLORIDA 33130-1540
TEL: (305) 372-6681
CLASS VI
PERMIT DOCUMENT
FOR
The construction of a stormwater management system associated with the Maintenance Yard Office &
Garage Project in Section 27-53-42.
PERMIT NO.: SWM-OI1212-2
Reviewer: George Sibilia
Under review: 1/8/02
Isslled date:
AGREEMENT FOR
MIAMI-DADE COUNTY DEPARTMENT OF ENVIRONMENTAL RESOL"RCES MANAGEMENT
WATER MANAGEMENT DIVISION
WC 680.42
BASIN: C-4 East
This agreemcnt, bdwcen the Penlliltee and the Contractor named herein and r-.liami-Dade County, is
made for the purpose of accomplishing the work described herein as further described by approved
drawings attached hereto and made a part hereof. Such drawings may be required to be prepared by a
Registered Engineer and must be approved by the Director of Environmental Resources Management.
(instructions and general requirements for \Yater Control Pel111its arc attachcd hereto and made a part of
this agreement.)
1. Proposed Work. Construction. or Use:
The construction of a stormwater management system for the Maintenance Yard Office & Garage
Project consisting of three (3) drainage wells in Section 27-53-42.
1A. Special Conditions: See attachment
2. Location: 2100 Meridian Avenue, Miami Beach
3. Name. Address and Phone of
Permittee:
Contractor: (Must be
Licensed by Miami-Dade County)
City of Miami Beach Parks &
Recreation Department
1700 Convention Center Drive
Suite 1000
Miami Beach, Florida 33133
Attn: Jorge Chartrand
(305) 673-7080
<: '" ,.,
SPECIAL CONDITIONS
I. This Pennit is issued for disposal of stOl111\vater runoff only after, pretreatment has been provided
through pollution control structures, and may be rescinded if a detrimental effect is found on the
receiving groundwater for reasons of malfunction, inadequate maintenance or other reasons.
Therefore, in order to maintain this Pem,it active, the Pem,ittec is required to provide regular
maintenance and must submit to this office, on a yearly basis, a certification that the system has been
maintained and is operating efficiently.
2. In addition, the Permittee hereby agrees to allow access to the site to staff personnel of the
Department of Environmental Resources Management, ifso required for inspection, at any time after
the completion of the job and the closing of this permit.
3. Permittee agrees to provide the results of ground water quality monitoring to the Water Control
Section twice a year once during the dry season and once during the wet season, as may be required
by DERM during the operation of this surface water management system.
4. Permittee further agrees to maintain said monitoring system in place until such time it can be
demonstrated that the operation of the stomiwater management system at the location of the
described property, does not have an adverse impact on the groundwater at the development site as
well as in the adjacent areas.
SlL-'c"t ?\
4. A[~reed Time Limit:
From datc of completing permit documcnts (ll dale (1 r
beginning of work: 180 days.
5. Agreed Number of Calendar Days:
Between completion of pel111it doeumcnts and completion of
work: 360 days.
6. Pennit Value and Amount ofPerfonnance Bond Required:
(The stun of the items of cost listed in Paragraph 8 must conform with Scction 24-58.5(3) of the
Miami-Dade County Code): Waived
7. Quantities of Work to be Done and Estimated Cost:
$122,500.00
8. Pre-Work Conference:
No work under this Permit may be commenced until a prework conference has been held between
the Permittee, the Contractor and the Water Control Engineer, together with representatives from
any other governmental agencies, utility companies or property- owners whose interests may be
affected by the work.
9. Surveys and Control of Work:
The Permittee shall furnish at his expense all survey information required for proper control of the
work. As-built drawings shall be prepared in accordance with good engineering practice and
certified as correct by a registered engineer.
10. Suoervision and Insoection:
Miami-Dade County will appoint such inspectors as are needed to supervise the execution of the
work contemplated under this Permit Agreement. The inspector's duties and functions are purely
supervisory and their decisions are to be binding only in the absence of the Water Control Engineer,
and shall be subject to his review. When in the judgment of the inspectors the performance of the
work is not in accordance with the requirements of this permit agreement, they shall have the power
to stop the work, including all related site development work, which shall not be resumed until the
Water Control Engineer has rendered his decision upon the matter in dispute.
Any lVork found not in accordance with permit requirements must he corrected before the Permittee
may resume any other part of the work. Delay in completion of the work due to this cause will be
considered an acceptable reason for extension of time only when in the opinion of the Water Control
Engineer such delay was due to causes beyond the control of the Pem,ittee or Contractor, or that
such delay will not handicap or interfere with the Water Control Program of Dade COllnty.
11. Excessive Noise:
Upon bona fide complaints of residents in the vicinity of the work conceming excessive noise,
Miami-Dade County reserves the right to impose the requirement that no work be done on Sunday or
any day between the hours of 11 :00 p.m. and 7:00 a.Ill. except such work as is necessary for the
proper care and protection of the work already performed.
12. Alterations. Relocations and Incidental Work:
All alterations, relocations and other incidental work including utility adjustments that may be
required to carry out the purpose and intent of this Permit Agreement shall be performed at the
Permittee's expense after approval by the Water Control Engineer.
13. Maintenance and Flow for Drainage:
It is agreed that the first priority in the Permittee's development program will be given to provision
of adequate drainage connections through the property. The Contractor shall conduct his operations
in a manner that will insure that the primary purpose of drainage is served at all times. Temporary
construction or blockage of channels for construction purposes will be allowed only upon express
permission by the Water Control Engineer, and must be removed immediately upon his demand.
14. Turbiditv Control:
All engineering drawings submitted for either a Class II, Class III or Class VI Permit involving
construction activities in or along the banks of any surface body of water, shall show turbidity
control device outlined on the permit plan set. Turbidity barriers shall be installed in-place before
the commencement of work. The latter shall include both exploratory work and actual work. In
order to minimize inadvertent collapse of barrier structure, barrier sheathing shall also be anchored
along the bottom hem with a weighted chain-like device. At all times, the turbidity barrier device
shall be maintained in a proper functional position during the entire construction phase.
Sheet 4
15. Rights-ot: Wa\' and Access:
The Permittee shall be fully responsible for the conveyance to Miami-Dade County of the Right-of-
Way and maintenance casements required for the canal or other watcr control t:lcility covered by this
agreement as shown on the pel1nit drawings. The County shall have full control, jurisdiction and use
of the areas to be included in these Right-of-Way and casement for proper purposes at all times after
the date of approval of this agreement.
16. The Pel1nittee or Contractor shall be responsible for securing any and all pel1nits not included within
item #17 which may be required in connection with the Class II, III or VI Permit. The issuance of
this pel1nit does not relieve the Contractor or Permittee from above responsibility.
17. Agencies other than the Department of Environmental Resources Management from which approval
may be necessary (as checked):
South Florida Water Management District, for any use of District Right-of-Way, the
construction and operation of the proposed drainage system.
Mianli-Dade County Fire Department, for use of explosives.
Miami-Dade County Public Works Department, Highway Division, for approval of bridge
construction plans.
Florida State Department, Highway Division, for approval of bridge construction plans.
Florida State Department of Transportation District Office, Miami, for work within SRD
Right-of-Way.
Miami-Dade County Public Works Department, Permit Section, for construction pennit to
install structures (bridge, culvert, catch basin, storm drain, etc.) within canal road Right-of-
Way and on-site.
Miami-Dade County Building & Zoning Department, for pennit to install on private property
only, bulkheads, retaining walls, piers, docks and boatslips incidental to the principal work
covered by this Permit ee ent, and for clearing, leveling, grading, excavating and filling
on said property.
Recommended:
IN WITNESS WHEREOF the said MIAMI-DADE COUNTY, FLORIDA has caused this Pennit
Agreement to be executed in its name by the Director of Environmental Resources ,Management and
Contractor and Pemlittee have caused this Pemlit Agreement to be executed in their names.
WHEN THE CONTRACTOR IS AN INDIVIDUAL OR PARTNERSHIP
Signed, Sealed and Delivered in the Presence of:
Witnesses
Contractor
SIGN
DATE
Sheet 5
. '.
\\"HEN THE CONTRACTOR IS A CORPORA no:\!
-
Secretary
(Correct Name of Corporation)
D.-HE
BY
President
(AFFIX CORPORATE SEAL)
WHEN THE PERMITTEE IS AN INDIVIDUAL OR PARTNERSHIP
Signed, Sealed and Delivered in the Presence of:
Witnesses
Owner
SIGN
DATE
~HE PIfl~lIITEE IS A CORPORATION
{ <f r ctA-~ Cit of Miami
Robert Parcher, City Clerk (Correct N
DATE
BY
~red H. Beckman, Director of Public Works
(AFFIX CORPORATE SEAL)
MIAMI-DADE COUNTY DEPARTMENT OF ENVIRONMENTAL RESOURCES MANAGEMENT
DATE 1)...( I (" ( 0 c-
BY
Antonio Cotarelo, P.E., Chief
Water Management Division,
for Director, Environmental
Resources Management
THE ISSUANCE OF THIS PERMIT DOES NOT RELIEVE THE OWNER AND/OR CONTRACTOR
FROM OBT AIN 11\ G ALL REQUIRED FEDERAL, STATE AND LOCAL PERMITS.
Sheet 6