2002-24987 Reso
RESOLUTION NO. 2002-24987
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, RATIFYING THE
AWARD OF CONTRACT BY THE CITY MANAGER TO GRACE &
NAEEM UDDIN, INC. FOR THE REPLACEMENT OF 20" WATER
MAlN HANGERS AT MACARTHUR CAUSEWAY EAST BRIDGE
WHEREAS, the Mayor and City Commission at its July 31, 2002 meeting,
adopted a resolution which authorized the City Manager the authority to select,
negotiate, award and/or renew contracts as needed, subject to ratification by the
City Commission; and
WHEREAS, Invitation to Bid No. 40-01/02 was issued on June 26, 2002, with
an opening date of July 19, 2002, resulting in 23 vendors requesting bid packages,
and the receipt of 7 bids; and
WHEREAS, the lowest and best bid was received from Grace and Naeem
Uddin, Inc.; and
WHEREAS, on August 28, 2002, all bidders were advised of their rights
pursuant to the City's Bid Protest Ordinance; and
WHEREAS, on August 30, 2002 Giannetti Contracting of Florida, Inc.
submitted a Bid Protest, which after thorough review and research was addressed
and resolved pursuant to the City's Bid Protest Ordinance; and
WHEREAS, on September 5, 2002 the City Manager awarded a contract to
Grace and Naeem Uddin, Inc. in the amount of $385,000; and
WHEREAS, the Administration recommends that the City Commission ratify
the award of contract to Grace & Naeem Uddin, Inc. for the Replacement of 20"
Water Main Hangers at MacArthur Causeway East Bridge.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission ratify the award of contract by the City Manager to Grace &
Naeem Uddin, Inc. for the Replacement of 20" Water Main Hangers at MacArthur
Causeway East Bridge.
PASSED AND ADOPTED THIS 25th September, 2002
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CITY CLERK
T:\AGENDA \2002\SEP2502\CONSENT\HangersMacArthurCswyReso.doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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Date
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REGOSA ENGINEERING, INC
46 NW 36m STREET
MIAMI. Fl JJ 127
Ph.m.: :lOS-~76-74~
Fax .lO~-S76.70%
FAX TRANSMISSION COVER SHEET
Dute:
T,,:
July 29.2002
Mrs. Marta Fernandez
Cily of Miami Beach
Procurement Division
(305) 613-1851
MCARTHUR CAUSEWAY -. CONTRACT FOR ALTERNATIVE # 1.
Dr Conrado A. Rocha C.
Fax:
Subject:
Sender:
rOl/ SHOULD RECEIVE 2 PAGE(S), INCLUDING THIS COVER .~HEET
IF YOU DO NOT RECEIVE ALL THE PAGES. PLEASE CONTACT US A.~A.~
Dear Mrs. Fernandez:
Please find enclosed our answer letter to your correspondence dated July 23, 2002.
Should you have any questions. please do not hesitate to call me at your earliest convenience
Dr. 0 ra A. Rocha c.. Project Manager
Regosa Engineering, Inc.
~u,1-29.02 11: 40A
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REGOSA ENGINEERING, INC
-16 NW 36TH STREET
MIAMI. R.. 33127
.'h,m.: JOS-57(,. 7450
I':lX lOS-~7~70%
July 29, 2002
Mrs. Marta Fernandez
City of Miami Beach
Procurement Division
Reference:
Macanhur Causeway
Dear Mrs. Fernandel:
We have received your correspondence dated July 23, 2002 in which you ofTer Regosa to perform
the scope of work related to the Alternative # 1. First of all, I would like to thank you for your
interest in our services. As you could expect. all the major expenses such as those due to
\-1obilization, Bond, Insurance, Equipment, etc., are normally included in the lump sum for the base
bid, since alternatives are complementary work that usually could be performed using the
infrastructure set up for the scope of work included in the base bid. If anything not contemplated in
the base bid is required to perform any alternative, then the related expenses are included the lump
sum for that alternative. Consequently, if Alternative # I would have been considered as an
independent project. the cost of performing the related scope of work would have been considerable
higher. It is, therefore, our decision, not to accept your offer of performing the work for Alternative
# I along for the amount of $90,000.00. However, being the lowest bidder for the overall project,
we will be interested in performing the complete work (Base Bid + Alternative # I) for the amount
indicated in our bid. which is lower than the available budget for the complete project.
Should you have any additional questions, please do not hesitate to contact me at your earliest
convenience.
(
Dr. Conrado A Rocha c., Project Manager
Regosa Engineering. Inc.
J. E. D. CONSTRUCfION, CO., INC.
anel/or
J.J. CONSTRUCfION, co.
P.o. BOX 330487 COCONUT GROVE MIAMI, FL 33133-0487
Tdephone (3OS) 858-1770 ,.. Fu(305) 856-0549
4531 SOUTH WEST 7111 AVE. MIAMI, FL. 33155
TdephoDe (305) 662-2214 ,.. Fo. (305) 661-2236
.
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To:. MAR'" FERNANDEZ . Fax: . ~305) 673.7851 .
. .
CITY OF MIAMI BEACH
PROCUREMENT DIVISION TELL: ( 305 ) 673-7496
MIAMI BEACH FLORIDA
From: JAMES H. JOHNSON,JR. 0*: AUGUST 5, 1002
Re: 10" FORCED WATER p~: ( 4) INCLUDING COVER PAGE
MAINE HANGER PROJECT
MACARTHUR CAUSEWAY
UTILITY CONFUCT
AnN: MARTA FERMANDEZ CITY OF MIAMI BEACH
BUYER
[J lA'gent X Far AMew X PIeIse Comment X P'-e A.pIy ell'-- Aeqde
MARTA FERMANDEZ:
AS PER OUR PHONE CONVERSATION OF AUGUST 2, 1002 I AM HERE
WITH FAXING YOU A RESPONSE TO YOUR FAX OF JULY 31, 1002. I FEEL
THE JOB LENDS ITS SELF BEST TO ONE SINGLE CONTRACTOR WHO IS
FAMILIAR WITH THE RULES AS TO WORKING ON AN ELEVATED
BRIDGE SPAN OVER NAVIGABLE WATER WAYS.
J. E. D. CONSTRUCTION, INC.
JAMES HAYDEN JOHNSON. JR.
~
. . . . . . . . . . . . . . . .. . . . . . .
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J.E.D. CONSTRUCTION, CO., INC.
and lor
J. J. CONSTRUCfiON. co.
P.o. BoIDM87 OlciDDut Grove MlIIIIIi. FL ~
TeIe. (305) ~1770 -Fax (305)~
4532 Soutb West 71. Aw:aue Miad, FL 33155
Tele. (305) 662--2214 -Fax (J05) "1-2236
TO: CI1Y OF MIAMI BEACH
PROCURFMENTDMSION
MARTA FERNANDEZ BUYER
017 HAIL 1700 C0NVEN110N
CENTER DRIVEMIAM1 BEACH
FWRlDA 33139
JOB: MACARTHUR CAUSEWAY UTlllTY
CONFliCT (BRIDGE NO 870077)
20.' FORCE WATER MAIN HANGERS
REPLACE I ERECT AND IORlNSTAU
SOME ESTIMA TE 215 NEW S.S.PIPE
HANGERS; ALT#l PAINT APPROXIMATELY
2200 LINEAR FEET OF 20" CAST IRON PIPE
1NV1TA110N ro BID NO. 40-01/02
Attn. MARTA FERNANDEZ
BUYER
LOCA110N: MACARlllUR CAUSEWAY
(BRIDGE NO 870077)
CITY OF MIAMI BEACH, FWRIDA
DATE: A UGusr 2, 2002
MARTA. FERNANDEZ:
SUBlECl'.' BASE BID: FABRlCA11ON, REPlACE,lNS1'ALLA11ON AND/OR ERECl10NOF!DME
ES17MATED 215 S!'AlNI..ESS STEEL HANGER ASSFMBLIES; AU STAINLESS Sl'EELDEMS 10
BE #304; AIL ITEMS TO SUPPORT EXISI'lNG 20" DIAM. FORCE WATER MAIN PIPE liNE.
ALTERNATE # 1 PAINJ1NG OF APPROXIMATELY 2200 UNEAR FEh.1'OF 20" INCH CAS!'
IRON WATER MAINE:
AU. BID rrEMS HANGING ON THE EASl'MACARTHUR BRIDGE CRO!NNG INTER-COASrAL
WATER WAY WIDCR ISaJNSlDERWAN ELEVATED BRIDGE SPAN. INCLUDED IN PRICE IS
ALLM.O.T (mointenance-oj-traJJic) FOR BRIDGE TRAFFlCAS WEUAS WATER 1RAFFIC: AS
PER 11lE FLORIDA DEPAR1MENTOFTRANSPORTA110N.
SUBJECr
SC:OPE: J.E.D. CONSTRUCl10N, CO., lNe. J1"OPOSf!S to supply aJ/ material, equipment. tools. labor and any
1Ulcessory plant require to facilitate the completion in " lKRiman like manner all necessary items of
any kind nuilringfor" complete job as per the project captioned above and based on the IICOpe and
activities of work outlined in IYspective scopes in accorrlont% with pions and specijiCQ/ions dated
MaylO. 2002 ntJed .. Hanger Details>>. Macorthur CQIISeMIa)' East Bridge IYp/acement ofeximng
water main hangers at south of bridge. Painting of the 20>> cost iron water main. as per scope and
pointing spects.
1
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ClITOFJDAM/ BEACH.l'WRIDA.I20" FORCEWAmtMAlN
lIANGDSlMAR1'A.FERN.4NDEZBU1ER1 Al.JG(JSI' 2.2Oll21 PAGE 2
Note: THE JOB IS ESTIMATED TO TAJIE SOME (ItJ) EIGHTY WORKING DAIS OPERA
PERIOD OF (16) SIXTEEN TO (11) EIGHTEEN WEEKS FROM START OF
FABlUCAnoN UNTIL THE END OF THE REPLACEMENT /ERECTlON /
JNSTALL4T10NAND PA.INTING.
J.E.D. CONSTRUCTION CO..INC.. THROUGH: JAMFN IlAYDEN JOBNSONJR.
PREWDENT :
MAINTAIN mE PROPERUCENSES REQUIRED TO PERFORM THEABOVE
PROJECT:
(1) STA17i' OF FLORIDA CERTIFIED GENERAL
CONTRACTOR.
NUMBER: CG-COfJ6IJJ4.
(2) MIAMI-DADE COUNTY ENGINEERING
CONTRACTOR. STRUCTlJRAL ENG1NEERlNG
CCNO. :&68
(3) MIAMI-DADE COUNTYCONTRA.C1VR TRADE:
MECHANICAL - TRAN. ASSEM. JNSTA.
CC NO.: ()(J(J013977
M4RTA FERNANDEZ:
SUBJECT
SAFETY AND GOVERNMENl' REGULATIONS
MAINTENANCE OF TRAFFIC (M.O.T.) AS PER F.D.O.T. STANDARD
SPECIFICATIONS FVR ROAD AND BRIDGE CONSTRUCTION
SECTION 102; AND SECTION 7-8 (StrIIdIIra over N4Vipb1e WtIters) WILL BE
NEEDED FOR THE ESTlMATED (BIJ) EIGHTY DAY WORKING PERIOD.
AS PER YOUR FAXED TRANSMlSSIONOF JULY 31, 2OO2AND OUR PHONE
CONVERSA'nON ON FRIDAY AUGUST 2,2002 CONCERN1NG THE REPLA.CEMENT OF 20"
WATER MAIN HANGERS AND THE PAlN71JVG OI-'SAlD C4ST IRON WATER MAIN AT THE
MACARTHUR CAl1SEWAY EAST BRIDGE.
BECAUSE THE SAID PROJECT IS REPAIR WORK roAN EXISTING ELEVATED BRIDGE
STRUClVRE SP..4NNlNG THE NAnGATlONAL lNl'ER-COASTAL WA1ERWAY SYSTEM; THERE
AREMANYO.S.H.A., STAD; AND FEDERAL REGULATIONS AS ro s.4nTY AND PROCEDURES
ONE MUST FOlLOW TO Pf1OTECl' THE ENJIlRONMENT (WlLfT FALLS INTO THE WATER. ETC.)
PEDPSFRlAN FOOT AND JIElIICLE TRAFFIC ON TBEBRlDGE, AS WELL AS BOAT TRAFFIC
UNDER THE BRIDGE.
I FEEL THAT BECAUSE OF THE COMPLEXlTYOFTHE JOB IN RELATION TO THE
2
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crrYOFMIAMIBEACH. l'LORlDA.IJO" FORCE W.A.1ERMAJN
HANGERSI MARTA FERNANDEZ BUYER I AUGUST 2.20fJ21PAGE 3
RIGGING OFS.4FETY NETS AND THE LINING OF &uD NETS WITH CLOSEMESll DEBRlS
UNERS TO CONTAIN ALL OF THE LAlTANCE FROM THE DlULLlNG, CLEANING, PAINT
SCALlNG AND PA1NTlNG PROCESS FROM FAUJNG lNJ'O THE lNTER-CXJASTAL WA1ERWAY;
THE HANGING OFSAFETYCURTAlNSBELOW THE WORKING ARE4 TO PROTECl' AND DETER
BOAT TI<<FFIC FROM NAVIGATING UNDER THE WORKARE4. THE NEED FORA SAFETY
BOA1"IN THE WA1'ERAT ALL TlMES OVER THE PERIOD OF THE ENT1RE JOB TIME FRAME
AND THE POSSIBLE PERMITS THE CONTRACTOR MIGHT l:l4v.E TO PULL FOR THE WORK.
AU OF THEABOv.E REASONS PLUS MANY IllA.v.E NUT MENTlONED LENDS THE JOB
ITS SELF BEST TO ON1~YONE CONTRACTOR TO DO THE EN71REPROJECT INANONGOING
MANNER AND PULL ALL OF THE PERMITS FOR THE REPAIR JOB AS WELL AS PERMITS FOR
THE PA1Nl'lNG AND SCALING OF FLAKING PAINT.
For negotiations offmal price & insurance requirements contJld James
Hayden Johnson, Jr., at (305) 858-2770 or mobile numbers (305) 794-3007
3
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6P913-99S-99E
613:E9 1991/913/S13
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(954) 786-1622
FAX (954) 786-1677
CU-C056976
July 31, 2002
City of Miami Beach
Procurement Division
1700 Convention center Dr.
Miami, FL 33139
A TTN: Marta Fernandez
RE: Replacement of water main hangers at Macarthur Causeway east bridge bid no. 40-01/02
Dear Marta:
In response to your fax of 7-30-02 asking for Giannettis consideration for award of the alternate
bid for painting of the 20" pipe our position regarding this is as follows.
Giannetti would not enter into a contract with the city to perform just this portion of the work
solely by itself. Our proposal of $ 518,000.00 to the city is for performing both tasks
simataneuously & performing the alternate as an addition to the performance of the base bid per
the attached bid proposal form.
Reasoning for this is as follows. The separation of these two tasks would create scheduling
difficulties and hinder the performance of the project in its entirely. Logically the two tasks are
interrelated and best performed by one contract for purposes of overall project coordination &
long term issues of warranty responsibility or maintenance. These are just a few of the problems
that would arise and would be of our concern in completing the project in this manner. We
believe it would be of best interest to all parties involved especially the city in this manner to
award the contract as a whole to one firm.
S8:; lid S
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In short its been our experience that separating a contract between two contractors to perform
interrelated task can create pandemonium to the job site.
Should the city wish to consider Giannetti as the contractor to perform both the base bid and
alternate on this project we would have no problems entering into a contract with the city and
performing these tasks timely and efficiently in everyone's best interest.
Thank you and please feel free to contact me should you have any questions or concerns.
cc: Gus Lopez Procurement Director
Vincent Vaccarella, Elder Kurzman & Vaccarella
File
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
~
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, Ratifying the Award
of Contract by the City Manager to Grace & Naeem Uddin, Inc. for the replacement of 20" Water Main
Hanaers at MacArthur Causewav East Bridae.
Issue:
Whether to ratify the Contract Award to Grace & Naeem Uddin, Inc.
Item Summary/Recommendation:
The work specified in this bid consists of furnishing all labor, machinery, tools, means of transportation,
supplies, equipment, materials, services necessary for the Replacement of 20" Water Main Hangers at
MacArthur Causeway East Bridge, located on the South Side of the Bridge. The Work shall include the
replacement of existing hangers supporting the existing 20" cast iron water main at the South side of the
East MacArthur Causeway bridge.
RATIFY THE AWARD.
/
Advisory Board Recommendation:
IN/A
Financial Information:
Source of Amount Account Ap,roved
Funds: 1 $385,000 Water & Sewer Acet. #
425.2386.062357
~. 2
3
4
Total
City Clerk's OffIce Legislative Tracking:
I Fred Beckmann
SI n.()ffs:
Department Director
Assistant City Manager
City Manager
AGENQA ITEM
DATE
e7L
9-;5-:02..
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.ci.miami-beach.f1.us
COMMISSION MEMORANDUM
From:
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez /,_...~
City Manager u"'- U
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, RATIFYING THE AWARD OF CONTRACT
BY THE CITY MANAGER TO GRACE & NAEEM UDDIN, INC. FOR THE
REPLACEMENT OF 20" WATER MAIN HANGERS AT MACARTHUR
CAUSEWAY EAST BRIDGE
Date: September 25, 2002
To:
Subject:
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
FUNDING:
Funding in the amount of $385,000 is available from Water and Sewer Account No.
425.2386.062357 (previously appropriated, Resolution No. 2002-24797).
ANALYSIS:
The Mayor and City Commission at its July 31,2002 meeting, adopted a resolution which
authorized the City Manager the authority to select, negotiate, award and/or renew
contracts as needed, subject to ratification by the City Commission. This contract award
was included in the list of anticipated contract awards during the August recess, and is the
only contract awarded by the City Manager in August.
Invitation to Bid No. 40-01/02 was issued on June 26,2002, with an opening date of July
19,2002. A non-mandatory pre-bid conference was held on July 8,2002. Demandstar by
Onvia issued bid notices to 1,294 prospective bidders, resulting in 23 vendors requesting
bid packages, and the receipt of 7 bids.
The work specified in this Bid (Base) consists of furnishing all labor, machinery, tools,
means of transportation, supplies, equipment, materials, services necessary for the
Replacement of 20" Water Main Hangers at MacArthur Causeway East Bridge, located on
the South Side of the Bridge. The Work shall include the replacement of existing hangers
supporting the existing 20" cast iron water main at the South side of the East MacArthur
Causeway Bridge. The work consists of all labor, equipment and material necessary for
installation of new stainless steel alloy hangers and removal of existing hangers.
This Bid was issued with an Add Alternate # 1, to provide all scaffolding, equipment and
maintenance of traffic, necessary for painting approximately 2200 linear feet of the 20-inch
cast iron water main hanging on the East MacArthur Bridge.
Bid 40-01/02
September 25, 2002
Page 2 of 3
Contractor will procure Performance and Payment Bonds, each in the amount of 100% of
the contract price. Contractor will be substantially completed with the Base Bid within one
hundred (100) calendar days from the issuance date of the Notice to Proceed, with final
completion fifteen (15) days later.
The lowest and best bid for the Base Bid was received from Grace and Naeem Uddin, Inc.
This contractor has been in business for 12 years as a General Contractor. The
Procurement Division contacted references and obtained a Dun & Bradstreet Business
Information Report on the Contractor. Favorable references were received from the
following agencies:
. U.S. General Services Administration
. School Board of Broward County
. Florida Department of Transportation
. Tri-Rail Commuter Rail Authority
The City reserved the right to make two (2) separate contract awards, if it is in the best
interest of the City. The City may award a contract (1) to the overall lowest (Grand Total)
and best bidder for the entire contract, or the City may award two (2) separate contracts,
one (1) to the lowest and best bidder for the Base Bid only and one (1) to the lowest and
best bidder for the Alternate #1, provided funds are available.
The three lowest bidders for the Add Alternate #1 (Painting) were asked if they would enter
into a contract with the City for that part of the work only. By letter, all three companies
stated that they would not be agreeable to provide the necessary painting only (see letters
attached).
Based on the analysis of the bids received, it is recommended that the City award this
Project to the lowest and best bidder for the Base Bid only, to Grace and Naeem Uddin,
Inc.
BID TABULATION
Company Name Base Bid Alternate #1 Grand Total $
Grace & Naeem Uddin, Inc. 385,000 200,000 585,000
Giannetti Contracting of Florida, Inc. 418,000 100,000 518,000
J.E.D. Construction Co. Inc. 485,000 110,000 595,000
Intercounty Engineering, Inc. 489,000 690,000 1,179,000
Regosa Engineering, Inc. 490,000 90,000 580,000
Danella Companies, Inc. 505,695 729,606 1,235,301
Ocean Bay Construction 564,081 0 564,081
Bid 40-01/02
September 25, 2002
Page 3 of 3
On August 28, 2002, all bidders were advised of their rights pursuant to the City's Bid
Protest Ordinance.
On August 30,2002 Giannetti Contracting of Florida, Inc. submitted a Bid Protest which
after thorough review and research was addressed and resolved pursuant to the City's Bid
Protest Ordinance.
CONCLUSION:
The Administration recommends that the City Commission ratify the award of contract to
Grace & Naeem Uddin, Inc. for the Replacement of 20" Water Main Hangers at MacArthur
Causeway East Bridge.
The decision not to recommend the award of add alternate no. 1, is based on anticipated
cost savings to the City by pursuing this item in a different manner and separate contract
with Florida Department of Transportation (FDOT) completing the work specified under the
add alternate, as a part of other work FDOT is doing with the McArthur Causeway Bridge.
F:\CMGR\AGENDA \2002\SEP2502\CONSENT\HangersMacArthurCswyMemo.doc