2002-24988 Reso
RESOLUTION NO. 2002-24988
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATIONS OF THE FINANCE
AND CITYWIDE PROJECTS COMMITTEE IN APROVING THE USE OF MIAMI-
METRO VENDING, INC. ON A MONTH- TO-MONTH BASIS NOT TO EXCEED SIX (6)
MONTHS TO ALLOW THE ADMINISTRATION TO REVIEW THE EXISTING TERMS
AND CONDITIONS, AND POSSIBLE CORPORATE SPONSORSHIP
OPPORTUNITIES.
WHEREAS, the City's contract, that was awarded pursuant to Resolution No. 97-22478,
with Miami-Metro Vending Inc. expires on September 30, 2002; and
WHEREAS, a recommendation was made at the July 25, 2002 meeting of the Finance
and Citywide Projects Committee to extend the contract with Miami-Metro Vending Inc., on a
month to month basis not to exceed six (6) months, to allow the Administration to review the
existing terms and conditions of the existing vending machine contract and to review the
possibilities of corporate sponsorship opportunities; and
WHEREAS, at the September 11, 2002 Commission Meeting, the Mayor and City
Commission accepted the July 25, 2002 recommendations of the Finance and Citywide
Projects Committee; and
WHEREAS, the Administration anticipates that, after thorough review of the proposals
submitted by other vending suppliers and Miami-Metro Vending, Inc., that an award
recommendation will be presented to the Mayor and City Commission within six months; and
WHEREAS, it is therefore the recommendation of the Administration that the Mayor and
City Commission approve the continued use of Miami-Metro Vending, Inc. on a month-to-
month basis not to exceed six (6) months, until such time that a new contract is awarded.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, adopting a resolution accepting
the recommendations of the Finance and Citywide Projects Committee in approving the use of
Miami-Metro Vending,. Inc., on a month-to-month basis not to exceed six (6) months to allow
the Administration to review the existing terms and conditions, and possible corporate
sponsorship opportunities.
PASSED and ADOPTED this 25th
of
September
,2002.
ATTEST:
CITY CLERK
II"f'ftOiEDM1O
&FORIXECUTlON
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CIr DIll
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A Resolution accepting the recommendations of the Finance and Citywide Projects Committee in
approving the use of Miami-Metro Vending, Inc. on a month-to-month basis until the City Administration
reviews existing terms and conditions, and possible corporate sponsorship opportunities and awards a
contract as a result of a formal bid orocess, not to exceed six (6) months.
Issue:
Should the Mayor and City Commission accept the recommendations of the Finance and Citywide Projects
Committee in approving the use of Miami-Metro Vending, Inc. on a month-to-month basis?
Item Summary/Recommendation:
The current vending machine agreement is to expire this month. Consistent with recommendations from
the Parks Blue Ribbon Committee and the Finance and Citywide Projects Committee, the Administration
would like to explore other agreement and sponsorship opportunities to capture revenues for the City. The
Administration will present to the Mayor and City Commission within four to six months their
recommendations.
Advisory Board Recommendation:
I N/A
Financial Information:
Finance Dept.
Source of
Funds:
D
City Clerk's Office Legislative Tracking:
I Bruce Lamberto
Si n-Offs:
AGENDA ITEM
DATE
C7J
?~ r:rn..
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.cLmiami-beach.f1.us
To:
From:
Subject:
COMMISSION MEMORANDUM
Date: September 25, 2002
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez . p,../
:::::::TION J:~ MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATIONS
OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE IN
APPROVING THE USE OF MIAMI-METRO VENDING, INC. ON A MONTH-
TO-MONTH BASIS NOT TO EXCEED SIX (6) MONTHS TO ALLOW THE
CITY ADMINISTRATION TO REVIEW THE EXISTING TERMS AND
CONDITIONS, AND POSSIBLE CORPORATE SPONSORSHIP
OPPORTUNITIES.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
AMOUNT AND FUNDING
Miami-Metro Vending pays the City approximately $2300 per month in sales
commissions.
ANAL YSIS
With the pending expiration of the City-wide vending contract, which was awarded as a
result of a competitive bid process, the current broker, Miami-Metro Vending, Inc. will
continue to pay the City a sales guarantee and commission on a month-to-month basis
until such time as the City-wide vending contract can be formally re-bid. Miami-Metro
Vending, Inc. a registered broker, is paid sales commissions by beverage and vending
companies. Miami-Metro Vending, Inc., in turn, pays a portion of the sales commissions
to the City for vending machines installed in City facilities.
On July 25, 2002 the Finance and Citywide Projects Committee recommended the City
renew the current Vending Machine Concession Agreement on a month-to-month basis,
not to exceed six months and further instructed the Administration to review possible
sponsorship opportunities for vending operations.
The Administration has sought proposals from the two major bottling companies located
within the area. As the City's Property Management Division just recently received the
two proposals, no evaluation of the proposals has been made at this time. The
Administration anticipates that after a thorough review of the two proposals and a
comparison to the existing contract amounts paid, an award recommendation will be
presented to the Mayor and City Commission at a future meeting. It is anticipated an
award recommendation will be made within four to six months.
It is therefore the recommendation of the Administration that the Mayor and City
Commission approve the use of Miami-Metro Vending, Inc. on a month-to-month basis
until such time that a new contract is awarded.
JMG/RCM/BAJ/BGL